From ehanson8 at jhu.edu Fri Apr 1 10:34:27 2016 From: ehanson8 at jhu.edu (Eric Hanson) Date: Fri, 1 Apr 2016 14:34:27 +0000 Subject: [Archivesspace_Users_Group] Batch extraction of Agent records through the API Message-ID: <104fd41786044ca6bbaebd386ca8b7e7@ESGMTWEX14.win.ad.jhu.edu> During some recent experimentation with the ArchivesSpace API, we found while that while you can use an array to remove multiple records for a DELETE request via the API, it seems like you can't use an array with a GET request to retrieve multiple records as JSON. Has anyone found a method for extracting multiple records through the API? The reason we're trying to do this is that we would like to download our Agent records and run them through an OpenRefine batch process to find potential VIAF identifiers based on the authorized name, review the VIAF identifiers for accuracy, and then push the VIAF labels and identifiers back into the Agent records as alternate names. Thanks! Eric Hanson Digital Content Metadata Specialist The Sheridan Libraries Johns Hopkins University 3400 North Charles Street Baltimore, MD 21218 410-516-7756 ehanson8 at jhu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From Kevin.Clair at du.edu Fri Apr 1 10:45:40 2016 From: Kevin.Clair at du.edu (Kevin Clair) Date: Fri, 1 Apr 2016 14:45:40 +0000 Subject: [Archivesspace_Users_Group] Batch extraction of Agent records through the API In-Reply-To: <104fd41786044ca6bbaebd386ca8b7e7@ESGMTWEX14.win.ad.jhu.edu> References: <104fd41786044ca6bbaebd386ca8b7e7@ESGMTWEX14.win.ad.jhu.edu> Message-ID: Hi Eric, At Denver we do this by passing ?all_ids=true? as a parameter to get the array of all records of a certain type, then iterating over the array to download each record one by one. Code: https://github.com/duspeccoll/as_utils/blob/master/reports.rb I haven?t found another way to do it but possibly others on the list have? -k From: > on behalf of Eric Hanson > Reply-To: Archivesspace Group > Date: Friday, April 1, 2016 at 8:34 AM To: Archivesspace Group > Subject: [Archivesspace_Users_Group] Batch extraction of Agent records through the API During some recent experimentation with the ArchivesSpace API, we found while that while you can use an array to remove multiple records for a DELETE request via the API, it seems like you can?t use an array with a GET request to retrieve multiple records as JSON. Has anyone found a method for extracting multiple records through the API? The reason we?re trying to do this is that we would like to download our Agent records and run them through an OpenRefine batch process to find potential VIAF identifiers based on the authorized name, review the VIAF identifiers for accuracy, and then push the VIAF labels and identifiers back into the Agent records as alternate names. Thanks! Eric Hanson Digital Content Metadata Specialist The Sheridan Libraries Johns Hopkins University 3400 North Charles Street Baltimore, MD 21218 410-516-7756 ehanson8 at jhu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From sdm7g at eservices.virginia.edu Fri Apr 1 11:04:38 2016 From: sdm7g at eservices.virginia.edu (Majewski, Steven Dennis (sdm7g)) Date: Fri, 1 Apr 2016 15:04:38 +0000 Subject: [Archivesspace_Users_Group] Batch extraction of Agent records through the API In-Reply-To: References: <104fd41786044ca6bbaebd386ca8b7e7@ESGMTWEX14.win.ad.jhu.edu> Message-ID: <1FF5D3E3-E4EB-45B2-89CE-4FA9B4BE95BD@eservices.virginia.edu> You can also append, for example: ??page=$PAGE&page_size=$SIZE? The results array is wrapped in another layer of JSON: { "first_page": 1, "last_page": 106, "this_page": 40, "results": [ { Most of the GET calls without an ID param in the URL take options: ?all_ids=true # returns an array of id numbers ?page=n[&page_size=n] # returns an wrapped array of results ?id_set= # here you pass a list of ID numbers to return On the last, use the ?-g? switch in curl so it passes the brackets thru without interpreting and use something like: /agents/people?id_set[]=1055&_id_set[]=1056&id_set[]=1057" ? Steve. On Apr 1, 2016, at 10:47 AM, Kevin Clair > wrote: Hi Eric, At Denver we do this by passing ?all_ids=true? as a parameter to get the array of all records of a certain type, then iterating over the array to download each record one by one. Code: https://github.com/duspeccoll/as_utils/blob/master/reports.rb I haven?t found another way to do it but possibly others on the list have? -k From: > on behalf of Eric Hanson > Reply-To: Archivesspace Group > Date: Friday, April 1, 2016 at 8:34 AM To: Archivesspace Group > Subject: [Archivesspace_Users_Group] Batch extraction of Agent records through the API During some recent experimentation with the ArchivesSpace API, we found while that while you can use an array to remove multiple records for a DELETE request via the API, it seems like you can?t use an array with a GET request to retrieve multiple records as JSON. Has anyone found a method for extracting multiple records through the API? The reason we?re trying to do this is that we would like to download our Agent records and run them through an OpenRefine batch process to find potential VIAF identifiers based on the authorized name, review the VIAF identifiers for accuracy, and then push the VIAF labels and identifiers back into the Agent records as alternate names. Thanks! Eric Hanson Digital Content Metadata Specialist The Sheridan Libraries Johns Hopkins University 3400 North Charles Street Baltimore, MD 21218 410-516-7756 ehanson8 at jhu.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From ehanson8 at jhu.edu Fri Apr 1 11:16:07 2016 From: ehanson8 at jhu.edu (Eric Hanson) Date: Fri, 1 Apr 2016 15:16:07 +0000 Subject: [Archivesspace_Users_Group] Batch extraction of Agent records through the API In-Reply-To: <1FF5D3E3-E4EB-45B2-89CE-4FA9B4BE95BD@eservices.virginia.edu> References: <104fd41786044ca6bbaebd386ca8b7e7@ESGMTWEX14.win.ad.jhu.edu> <1FF5D3E3-E4EB-45B2-89CE-4FA9B4BE95BD@eservices.virginia.edu> Message-ID: <3406230c841c415f9502d413727917f4@ESGMTWEX14.win.ad.jhu.edu> Thank you Kevin and Steve, those are both really helpful! Eric From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Majewski, Steven Dennis (sdm7g) Sent: Friday, April 01, 2016 11:05 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Batch extraction of Agent records through the API You can also append, for example: ??page=$PAGE&page_size=$SIZE? The results array is wrapped in another layer of JSON: { "first_page": 1, "last_page": 106, "this_page": 40, "results": [ { Most of the GET calls without an ID param in the URL take options: ?all_ids=true # returns an array of id numbers ?page=n[&page_size=n] # returns an wrapped array of results ?id_set= # here you pass a list of ID numbers to return On the last, use the ?-g? switch in curl so it passes the brackets thru without interpreting and use something like: /agents/people?id_set[]=1055&_id_set[]=1056&id_set[]=1057" ? Steve. On Apr 1, 2016, at 10:47 AM, Kevin Clair > wrote: Hi Eric, At Denver we do this by passing ?all_ids=true? as a parameter to get the array of all records of a certain type, then iterating over the array to download each record one by one. Code: https://github.com/duspeccoll/as_utils/blob/master/reports.rb I haven?t found another way to do it but possibly others on the list have? -k From: > on behalf of Eric Hanson > Reply-To: Archivesspace Group > Date: Friday, April 1, 2016 at 8:34 AM To: Archivesspace Group > Subject: [Archivesspace_Users_Group] Batch extraction of Agent records through the API During some recent experimentation with the ArchivesSpace API, we found while that while you can use an array to remove multiple records for a DELETE request via the API, it seems like you can?t use an array with a GET request to retrieve multiple records as JSON. Has anyone found a method for extracting multiple records through the API? The reason we?re trying to do this is that we would like to download our Agent records and run them through an OpenRefine batch process to find potential VIAF identifiers based on the authorized name, review the VIAF identifiers for accuracy, and then push the VIAF labels and identifiers back into the Agent records as alternate names. Thanks! Eric Hanson Digital Content Metadata Specialist The Sheridan Libraries Johns Hopkins University 3400 North Charles Street Baltimore, MD 21218 410-516-7756 ehanson8 at jhu.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From sdm7g at eservices.virginia.edu Fri Apr 1 11:33:33 2016 From: sdm7g at eservices.virginia.edu (Majewski, Steven Dennis (sdm7g)) Date: Fri, 1 Apr 2016 15:33:33 +0000 Subject: [Archivesspace_Users_Group] Batch API processing [was: Batch extraction of Agent records through the API] In-Reply-To: <3406230c841c415f9502d413727917f4@ESGMTWEX14.win.ad.jhu.edu> References: <104fd41786044ca6bbaebd386ca8b7e7@ESGMTWEX14.win.ad.jhu.edu> <1FF5D3E3-E4EB-45B2-89CE-4FA9B4BE95BD@eservices.virginia.edu> <3406230c841c415f9502d413727917f4@ESGMTWEX14.win.ad.jhu.edu> Message-ID: <0FC34B96-5815-4690-8A30-0D28014506F7@eservices.virginia.edu> Nothing to do with /agents in this script, but just in case it might be useful for others as an example of batch processing using the ArchivesSpace backend API, curl and jq. I haven?t tried to figure out how to write Jasper reports yet, and maybe there?s a better way to do this via Solr, but since the API was the hammer I knew, I made a script to get an inventory of resources, accessions and digital objects on all repos on our servers. ( We were in the process of migrating content from a test server to a production server so it was something to compare contents and check on progress. ) The IDs may look a bit odd formatted with underscores, but that was intentional: I was also testing use of modified version of the generate_accession_identifiers plugin, and wanted to distinguish between other characters ( dash ?-? ) that might be in an id field. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: repo_inventory.sh Type: application/octet-stream Size: 2341 bytes Desc: repo_inventory.sh URL: From luftsche at usc.edu Fri Apr 1 12:27:36 2016 From: luftsche at usc.edu (Susan Luftschein) Date: Fri, 1 Apr 2016 16:27:36 +0000 Subject: [Archivesspace_Users_Group] white screen lock-out In-Reply-To: References: <3E6167E2-7180-4185-93DC-B4B709F0320E@mail.lib.msu.edu> Message-ID: Hi Chris, Yes, we are hosted. As for your questions: Not sure how to judge period of time after hitting save, but I would say there really isn't one--goes pretty quickly to white screen. When I close and reopen the browser and go back to the record, all the data I had entered with RDE is there (ie it saved). Thanks, Sue Sue Luftschein Archival and Metadata Librarian USC Libraries Special Collections University of Southern California Doheny Memorial Library 3550 Trousdale Parkway, Room 207 Los Angeles, CA 90089-0189 tel:213-740-4046 fax:213-740-2343 luftsche at usc.edu -----Original Message----- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Thursday, March 31, 2016 1:19 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] white screen lock-out Hi, Ok...so, yeah 224 should not be too much either. And, it does sound like you're using a proxy ( this is a webserver like Apache or Nginx which directs regular WWW traffic to the :8080 ports that Java uses...so not having "8080" in your URLs probably means you have one.. ) And Susan, you're hosted with LYRASIS, right? So, that will probably rule out most server performance / "we don't have enough RAM" issues. Trying to replicate this...Let me break this down: 1) Using the RDE, I complete 10 rows or so and hit "Save" Q1) There's a period of time ( like it's trying to save) or does it just go to white screen? 2) White screen 4) I restart my browser, log into aspace, go back to edit the record...white screen. Q2) Do you know what happens if you look at the view/readonly page? Q3) Other records are totally unaffected? It's just that one record? Also...anyone who can share their logs ( with a period of time where this was known to have happened ) would be great...if you do can you tell me the URL of the record affected? b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 https://urldefense.proofpoint.com/v2/url?u=http-3A__archivesspace.org_&d=CwIF-g&c=clK7kQUTWtAVEOVIgvi0NU5BOUHhpN0H8p7CSfnc_gI&r=G9iOZhE_THmV6rgRVOmCFA&m=FZm2Q20N_l-gLc3_XM_vOYg3gD6G2zu2rdY6FjEUFuY&s=omQjTi5e3SQ6nDRwhkh8JUZEOvnb64DdILuCgcgdxOI&e= ________________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Tang, Lydia Sent: Wednesday, March 30, 2016 9:35 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] white screen lock-out Hi Chris and everybody, Well, actually, there was one section of the finding aid which had a run of 224 sibling components (file level description), but most of the other sections are 50 or so at the most. Do you think that could be it? I don't think we're using a proxy. We don't have the :8080 in the URL (but I will let you know if I find out differently). Thanks so much for your help! Lydia _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=CwIF-g&c=clK7kQUTWtAVEOVIgvi0NU5BOUHhpN0H8p7CSfnc_gI&r=G9iOZhE_THmV6rgRVOmCFA&m=FZm2Q20N_l-gLc3_XM_vOYg3gD6G2zu2rdY6FjEUFuY&s=6hBkcM5rbi2H_l3XkM8B7DmIatqssGMKPEkdE3AfgjM&e= _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=CwIF-g&c=clK7kQUTWtAVEOVIgvi0NU5BOUHhpN0H8p7CSfnc_gI&r=G9iOZhE_THmV6rgRVOmCFA&m=FZm2Q20N_l-gLc3_XM_vOYg3gD6G2zu2rdY6FjEUFuY&s=6hBkcM5rbi2H_l3XkM8B7DmIatqssGMKPEkdE3AfgjM&e= From ltang5 at mail.lib.msu.edu Mon Apr 4 09:12:09 2016 From: ltang5 at mail.lib.msu.edu (Tang, Lydia) Date: Mon, 4 Apr 2016 13:12:09 +0000 Subject: [Archivesspace_Users_Group] white screen lock-out Message-ID: Hi Chris and everyone, After getting locked out again this morning, I figured out that I can access over archival resources in Aspace but it locks out both the edit and view for the record I was updating. I just wanted to pass along that extra bit of information. Thanks! Lydia From Chris.Fitzpatrick at lyrasis.org Mon Apr 4 09:58:44 2016 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Mon, 4 Apr 2016 13:58:44 +0000 Subject: [Archivesspace_Users_Group] white screen lock-out In-Reply-To: References: Message-ID: Hi Lydia, Did you try to delete your cookie? Delete all the ones that start with "archivesspace_rde", which I think is what is causing the problem...b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Tang, Lydia Sent: Monday, April 04, 2016 3:12 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] white screen lock-out Hi Chris and everyone, After getting locked out again this morning, I figured out that I can access over archival resources in Aspace but it locks out both the edit and view for the record I was updating. I just wanted to pass along that extra bit of information. Thanks! Lydia _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group From Gregory.Farr at AustenRiggs.net Mon Apr 4 10:00:25 2016 From: Gregory.Farr at AustenRiggs.net (Gregory.Farr at AustenRiggs.net) Date: Mon, 4 Apr 2016 10:00:25 -0400 Subject: [Archivesspace_Users_Group] AUTO: Gregory Farr is out of the office (returning 04/21/2016) Message-ID: I am out of the office until 04/21/2016. Note: This is an automated response to your message "[Archivesspace_Users_Group] white screen lock-out" sent on 4/4/2016 9:12:09 AM. This is the only notification you will receive while this person is away. From jane.labarbara at mail.wvu.edu Mon Apr 4 14:34:01 2016 From: jane.labarbara at mail.wvu.edu (Jane LaBarbara) Date: Mon, 4 Apr 2016 18:34:01 +0000 Subject: [Archivesspace_Users_Group] EAD Import trouble with audience/publish Message-ID: Dear all, I'm using legacy EAD XML to test ArchivesSpace's EAD Import in preparation for a mass migration to ArchivesSpace. I've noticed that I can add the attribute audience="external" to and all of my "notes" (e.g. , , and many more), but the resulting Resource Record is only published at the highest level-the notes themselves are not published. Once we migrate, I'm guessing this will mean that staff will have to go into each Resource Record and click the "publish" checkboxes for everything we need to show up in the public view, and we have over 4000 collections. Has anyone else noticed that the EAD Import does not respect audience="external", or found a solution or workaround for this? Thanks, Jane Jane Metters LaBarbara Assistant Curator West Virginia & Regional History Center West Virginia University Libraries Reference desk: 304-293-3536 Office phone: 304-293-0352 Email: jane.labarbara at mail.wvu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From bfinberg at okeeffemuseum.org Mon Apr 4 17:03:18 2016 From: bfinberg at okeeffemuseum.org (Ben Finberg) Date: Mon, 4 Apr 2016 21:03:18 +0000 Subject: [Archivesspace_Users_Group] Installing ArchivesSpace on a Windows/MySQL server: my step-by-step instructions Message-ID: <5CEDE2FF8F268841ABEACDA0FFAF43795C8E8A1E@EXCHANGE.okeeffemuseum.org> Hi everyone, I don't know about you, but my brain had a lot of trouble wrapping itself around the instructions for installing ArchivesSpace on a Windows/MySQL server. Pretty much all the information is on the GitHub site, but to me it was a little confusing and non-linear. I went ahead and typed out a set of instructions that worked better for my brain and I've attached them here in DOCX and PDF formats. Hope they're of use to someone out there. Ben Benjamin Finberg, Director of IT and Operations The Georgia O'Keeffe Museum 505.946.1057 217 Johnson St., Santa Fe, NM 87501 www.okeeffemuseum.org A Great American Artist, a Great American Story. Explore the remarkable career of Georgia O'Keeffe through her artwork, the objects and places that were meaningful to her, and the experiences that defined her life. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: How to install ArchivesSpace on a Windows server.docx Type: application/vnd.openxmlformats-officedocument.wordprocessingml.document Size: 598838 bytes Desc: How to install ArchivesSpace on a Windows server.docx URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: How to install ArchivesSpace on a Windows server.pdf Type: application/pdf Size: 723609 bytes Desc: How to install ArchivesSpace on a Windows server.pdf URL: From Joshua.Shawnee at ptstulsa.edu Mon Apr 4 17:14:26 2016 From: Joshua.Shawnee at ptstulsa.edu (Joshua Shawnee) Date: Mon, 4 Apr 2016 21:14:26 +0000 Subject: [Archivesspace_Users_Group] Installing ArchivesSpace on a Windows/MySQL server: my step-by-step instructions In-Reply-To: <5CEDE2FF8F268841ABEACDA0FFAF43795C8E8A1E@EXCHANGE.okeeffemuseum.org> References: <5CEDE2FF8F268841ABEACDA0FFAF43795C8E8A1E@EXCHANGE.okeeffemuseum.org> Message-ID: Ben... you are my new hero. Joshua @ Phillips Seminary ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Ben Finberg Sent: Monday, April 4, 2016 4:03 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Installing ArchivesSpace on a Windows/MySQL server: my step-by-step instructions Hi everyone, I don't know about you, but my brain had a lot of trouble wrapping itself around the instructions for installing ArchivesSpace on a Windows/MySQL server. Pretty much all the information is on the GitHub site, but to me it was a little confusing and non-linear. I went ahead and typed out a set of instructions that worked better for my brain and I've attached them here in DOCX and PDF formats. Hope they're of use to someone out there. Ben Benjamin Finberg, Director of IT and Operations The Georgia O'Keeffe Museum 505.946.1057 217 Johnson St., Santa Fe, NM 87501 www.okeeffemuseum.org [https://www.okeeffemuseum.org/wp-content/uploads/2015/06/16_Galleries.jpg] Georgia O'Keeffe Museum located in Santa Fe NM www.okeeffemuseum.org The Georgia O'Keeffe Museum is dedicated to the life, art and legacy of Georgia O'Keeffe. A Great American Artist, a Great American Story. Explore the remarkable career of Georgia O'Keeffe through her artwork, the objects and places that were meaningful to her, and the experiences that defined her life. -------------- next part -------------- An HTML attachment was scrubbed... URL: From bfinberg at okeeffemuseum.org Mon Apr 4 19:36:52 2016 From: bfinberg at okeeffemuseum.org (Ben Finberg) Date: Mon, 4 Apr 2016 23:36:52 +0000 Subject: [Archivesspace_Users_Group] Installing ArchivesSpace on a Windows/MySQL server: my step-by-step instructions In-Reply-To: References: <5CEDE2FF8F268841ABEACDA0FFAF43795C8E8A1E@EXCHANGE.okeeffemuseum.org> Message-ID: <5CEDE2FF8F268841ABEACDA0FFAF43795C8E8D68@EXCHANGE.okeeffemuseum.org> Ha, glad I'm somebody's hero. For good measure I uploaded a video cap to YouTube too: https://www.youtube.com/watch?v=s8sDok-eMFo From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Joshua Shawnee Sent: Monday, April 4, 2016 3:14 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Installing ArchivesSpace on a Windows/MySQL server: my step-by-step instructions Ben... you are my new hero. Joshua @ Phillips Seminary ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Ben Finberg > Sent: Monday, April 4, 2016 4:03 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Installing ArchivesSpace on a Windows/MySQL server: my step-by-step instructions Hi everyone, I don't know about you, but my brain had a lot of trouble wrapping itself around the instructions for installing ArchivesSpace on a Windows/MySQL server. Pretty much all the information is on the GitHub site, but to me it was a little confusing and non-linear. I went ahead and typed out a set of instructions that worked better for my brain and I've attached them here in DOCX and PDF formats. Hope they're of use to someone out there. Ben Benjamin Finberg, Director of IT and Operations The Georgia O'Keeffe Museum 505.946.1057 217 Johnson St., Santa Fe, NM 87501 www.okeeffemuseum.org [https://www.okeeffemuseum.org/wp-content/uploads/2015/06/16_Galleries.jpg] Georgia O'Keeffe Museum located in Santa Fe NM www.okeeffemuseum.org The Georgia O'Keeffe Museum is dedicated to the life, art and legacy of Georgia O'Keeffe. A Great American Artist, a Great American Story. Explore the remarkable career of Georgia O'Keeffe through her artwork, the objects and places that were meaningful to her, and the experiences that defined her life. -------------- next part -------------- An HTML attachment was scrubbed... URL: From Chris.Fitzpatrick at lyrasis.org Tue Apr 5 02:41:35 2016 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Tue, 5 Apr 2016 06:41:35 +0000 Subject: [Archivesspace_Users_Group] Installing ArchivesSpace on a Windows/MySQL server: my step-by-step instructions In-Reply-To: <5CEDE2FF8F268841ABEACDA0FFAF43795C8E8D68@EXCHANGE.okeeffemuseum.org> References: <5CEDE2FF8F268841ABEACDA0FFAF43795C8E8A1E@EXCHANGE.okeeffemuseum.org> , <5CEDE2FF8F268841ABEACDA0FFAF43795C8E8D68@EXCHANGE.okeeffemuseum.org> Message-ID: Hi Ben, This is great. If you want add this to git and send a pull request, I'm sure it would be accepted. b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Ben Finberg Sent: Tuesday, April 05, 2016 1:36 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Installing ArchivesSpace on a Windows/MySQL server: my step-by-step instructions Ha, glad I'm somebody's hero. For good measure I uploaded a video cap to YouTube too: https://www.youtube.com/watch?v=s8sDok-eMFo From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Joshua Shawnee Sent: Monday, April 4, 2016 3:14 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Installing ArchivesSpace on a Windows/MySQL server: my step-by-step instructions Ben... you are my new hero. Joshua @ Phillips Seminary ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Ben Finberg > Sent: Monday, April 4, 2016 4:03 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Installing ArchivesSpace on a Windows/MySQL server: my step-by-step instructions Hi everyone, I don't know about you, but my brain had a lot of trouble wrapping itself around the instructions for installing ArchivesSpace on a Windows/MySQL server. Pretty much all the information is on the GitHub site, but to me it was a little confusing and non-linear. I went ahead and typed out a set of instructions that worked better for my brain and I've attached them here in DOCX and PDF formats. Hope they're of use to someone out there. Ben Benjamin Finberg, Director of IT and Operations The Georgia O'Keeffe Museum 505.946.1057 217 Johnson St., Santa Fe, NM 87501 www.okeeffemuseum.org [https://www.okeeffemuseum.org/wp-content/uploads/2015/06/16_Galleries.jpg] Georgia O'Keeffe Museum located in Santa Fe NM www.okeeffemuseum.org The Georgia O'Keeffe Museum is dedicated to the life, art and legacy of Georgia O'Keeffe. A Great American Artist, a Great American Story. Explore the remarkable career of Georgia O'Keeffe through her artwork, the objects and places that were meaningful to her, and the experiences that defined her life. -------------- next part -------------- An HTML attachment was scrubbed... URL: From Chris.Fitzpatrick at lyrasis.org Tue Apr 5 02:45:00 2016 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Tue, 5 Apr 2016 06:45:00 +0000 Subject: [Archivesspace_Users_Group] EAD Import trouble with audience/publish In-Reply-To: References: Message-ID: Hi, Yes, it looks like the EAD converter only looks at @audience for archdesc and c tags. b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Jane LaBarbara Sent: Monday, April 04, 2016 8:34 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] EAD Import trouble with audience/publish Dear all, I'm using legacy EAD XML to test ArchivesSpace's EAD Import in preparation for a mass migration to ArchivesSpace. I've noticed that I can add the attribute audience="external" to and all of my "notes" (e.g. , , and many more), but the resulting Resource Record is only published at the highest level-the notes themselves are not published. Once we migrate, I'm guessing this will mean that staff will have to go into each Resource Record and click the "publish" checkboxes for everything we need to show up in the public view, and we have over 4000 collections. Has anyone else noticed that the EAD Import does not respect audience="external", or found a solution or workaround for this? Thanks, Jane Jane Metters LaBarbara Assistant Curator West Virginia & Regional History Center West Virginia University Libraries Reference desk: 304-293-3536 Office phone: 304-293-0352 Email: jane.labarbara at mail.wvu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From christine.dibella at lyrasis.org Tue Apr 5 09:38:29 2016 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Tue, 5 Apr 2016 13:38:29 +0000 Subject: [Archivesspace_Users_Group] call for ArchivesSpace Member Forum 2016 speakers and topics Message-ID: Hello ArchivesSpace members, ArchivesSpace will be holding its second annual Member Forum on August 2 at the Robert W. Woodruff Library of the Atlanta University Center. Just like last year's inaugural event, this will be a free opportunity for staff from ArchivesSpace member institutions to meet and share information with each other and the program team about all things ArchivesSpace. More information on the developing program is on the ArchivesSpace wiki at https://archivesspace.atlassian.net/wiki/display/ADC/ArchivesSpace+Member+Forum+2016. A big thank you to the members of our planning group for their efforts so far. Now we need your help to make the program great! We've put some proposed topics for workshops and sessions up on the wiki. We're looking for speakers for the proposed topics, as well as suggestions for more topics you'd like to learn or talk about at the meeting in either half-day workshops or 75-minute sessions. Sessions may take any one of a number of formats, including panels, lightning rounds, and discussion groups, and even the proposed topics can take a different format or direction based on who volunteers to take them on. There is a short Google form available at https://goo.gl/IDlu6G; you can submit ideas or volunteer yourself to speak either via the form or by emailing me directly. Please send your proposals, ideas, and suggestions by April 29. We'll aim to finalize the program as much as possible by May to give people plenty of time to make their travel arrangements. If you have any questions or other suggestions at this point, please just let me know. Registration for the Member Forum will open later this spring. Thanks in advance for your help in making this a great event! Christine Christine Di Bella Community Outreach Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [cid:image003.png at 01CE734E.FD759D30] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 7645 bytes Desc: image001.png URL: From Matthew.Tallant at tamuk.edu Tue Apr 5 10:19:34 2016 From: Matthew.Tallant at tamuk.edu (Matthew H Tallant) Date: Tue, 5 Apr 2016 14:19:34 +0000 Subject: [Archivesspace_Users_Group] Problem Message-ID: Hello All, We just started using so I did a test import of an EAD and fter completetion it does not show up in resources. My IT guy went in and looked and the collection shows up but for some reason it is not displaying. Any suggestions on what to do? Thanks, Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From mauraa at brandeis.edu Tue Apr 5 10:50:54 2016 From: mauraa at brandeis.edu (Maura Carbone) Date: Tue, 5 Apr 2016 10:50:54 -0400 Subject: [Archivesspace_Users_Group] Problem In-Reply-To: References: Message-ID: Hi Matthew, Could you clarify what you mean by your IT guy looked and it showed up? Do you mean it showed up in the database? Thanks, Maura On Tue, Apr 5, 2016 at 10:19 AM, Matthew H Tallant < Matthew.Tallant at tamuk.edu> wrote: > > Hello All, > > We just started using so I did a test import of an EAD and fter > completetion it does not show up in resources. My IT guy went in and looked > and the collection shows up but for some reason it is not displaying. Any > suggestions on what to do? > > > Thanks, > > Matthew Tallant > > Processing Archivist > > South Texas Archives > > 361-593-3251 > > matthew.tallant at tamuk.edu > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -- Maura Carbone Digital Initiatives Librarian Brandeis University Library and Technology Services (781) 736-4659 415 South Street, (MS 017/P.O. Box 549110) Waltham, MA 02454-9110 email: mauraa at brandeis.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From Matthew.Tallant at tamuk.edu Tue Apr 5 11:08:49 2016 From: Matthew.Tallant at tamuk.edu (Matthew H Tallant) Date: Tue, 5 Apr 2016 15:08:49 +0000 Subject: [Archivesspace_Users_Group] Problem In-Reply-To: References: , Message-ID: Sorry about that. Yes he sees the collection in the database but will not display in resources. Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Maura Carbone Sent: Tuesday, April 5, 2016 9:50 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Hi Matthew, Could you clarify what you mean by your IT guy looked and it showed up? Do you mean it showed up in the database? Thanks, Maura On Tue, Apr 5, 2016 at 10:19 AM, Matthew H Tallant > wrote: Hello All, We just started using so I did a test import of an EAD and fter completetion it does not show up in resources. My IT guy went in and looked and the collection shows up but for some reason it is not displaying. Any suggestions on what to do? Thanks, Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maura Carbone Digital Initiatives Librarian Brandeis University Library and Technology Services (781) 736-4659 415 South Street, (MS 017/P.O. Box 549110) Waltham, MA 02454-9110 email: mauraa at brandeis.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From christy.tomecek at yale.edu Tue Apr 5 11:29:09 2016 From: christy.tomecek at yale.edu (Tomecek, Christy) Date: Tue, 5 Apr 2016 15:29:09 +0000 Subject: [Archivesspace_Users_Group] Problem In-Reply-To: References: , Message-ID: Out of curiosity, how have you tried to retrieve the resource record? Sometimes I have the issue where the field I'm searching for after an import doesn't 'translate' into the resource record field correctly (my example from my experience is the way we form call number doesn't form in the same way in the resource record due to how it's written in the EAD and searching via the call number in our normal format doesn't return it). If I can't find it in resources, I will go to the job itself and click on one of the records in the "New and Modified Records" section. Or is it a problem where no records show up in that section? Best, Christy -- Christy Tomecek Archives Assistant Manuscripts and Archives Yale University Library 203-432-7382 christy.tomecek at yale.edu From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Matthew H Tallant Sent: Tuesday, April 05, 2016 11:09 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Sorry about that. Yes he sees the collection in the database but will not display in resources. Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Maura Carbone > Sent: Tuesday, April 5, 2016 9:50 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Hi Matthew, Could you clarify what you mean by your IT guy looked and it showed up? Do you mean it showed up in the database? Thanks, Maura On Tue, Apr 5, 2016 at 10:19 AM, Matthew H Tallant > wrote: Hello All, We just started using so I did a test import of an EAD and fter completetion it does not show up in resources. My IT guy went in and looked and the collection shows up but for some reason it is not displaying. Any suggestions on what to do? Thanks, Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maura Carbone Digital Initiatives Librarian Brandeis University Library and Technology Services (781) 736-4659 415 South Street, (MS 017/P.O. Box 549110) Waltham, MA 02454-9110 email: mauraa at brandeis.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From jacqueline.rider at ptsem.edu Tue Apr 5 14:24:50 2016 From: jacqueline.rider at ptsem.edu (Rider, Jacqueline) Date: Tue, 5 Apr 2016 18:24:50 +0000 Subject: [Archivesspace_Users_Group] Websites digital object record Message-ID: Has anyone used the digital object record to describe websites, and could you share any information on how you did it? Thanks, Jackie Jacqueline Rider Digital Archivist Princeton Theological Seminary Library 25 Library Place Princeton NJ 08540 609-497-7862 -------------- next part -------------- An HTML attachment was scrubbed... URL: From Matthew.Tallant at tamuk.edu Tue Apr 5 15:36:39 2016 From: Matthew.Tallant at tamuk.edu (Matthew H Tallant) Date: Tue, 5 Apr 2016 19:36:39 +0000 Subject: [Archivesspace_Users_Group] Problem In-Reply-To: References: , , Message-ID: There is nothing that shows up in the "New and Modified Recrods" section. There is a notification that the job import was completed. Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Tomecek, Christy Sent: Tuesday, April 5, 2016 10:29 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Out of curiosity, how have you tried to retrieve the resource record? Sometimes I have the issue where the field I'm searching for after an import doesn't 'translate' into the resource record field correctly (my example from my experience is the way we form call number doesn't form in the same way in the resource record due to how it's written in the EAD and searching via the call number in our normal format doesn't return it). If I can't find it in resources, I will go to the job itself and click on one of the records in the "New and Modified Records" section. Or is it a problem where no records show up in that section? Best, Christy -- Christy Tomecek Archives Assistant Manuscripts and Archives Yale University Library 203-432-7382 christy.tomecek at yale.edu From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Matthew H Tallant Sent: Tuesday, April 05, 2016 11:09 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Sorry about that. Yes he sees the collection in the database but will not display in resources. Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Maura Carbone > Sent: Tuesday, April 5, 2016 9:50 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Hi Matthew, Could you clarify what you mean by your IT guy looked and it showed up? Do you mean it showed up in the database? Thanks, Maura On Tue, Apr 5, 2016 at 10:19 AM, Matthew H Tallant > wrote: Hello All, We just started using so I did a test import of an EAD and fter completetion it does not show up in resources. My IT guy went in and looked and the collection shows up but for some reason it is not displaying. Any suggestions on what to do? Thanks, Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maura Carbone Digital Initiatives Librarian Brandeis University Library and Technology Services (781) 736-4659 415 South Street, (MS 017/P.O. Box 549110) Waltham, MA 02454-9110 email: mauraa at brandeis.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From mauraa at brandeis.edu Tue Apr 5 15:53:10 2016 From: mauraa at brandeis.edu (Maura Carbone) Date: Tue, 5 Apr 2016 15:53:10 -0400 Subject: [Archivesspace_Users_Group] Problem In-Reply-To: References: Message-ID: Do you have the EAD you used? Could you share it? Also what version of ASpace are you using? -Maura On Tue, Apr 5, 2016 at 3:36 PM, Matthew H Tallant wrote: > There is nothing that shows up in the "New and Modified Recrods" section. > There is a notification that the job import was completed. > > > Matthew Tallant > > Processing Archivist > > South Texas Archives > > 361-593-3251 > > matthew.tallant at tamuk.edu > > > ------------------------------ > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org < > archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of > Tomecek, Christy > *Sent:* Tuesday, April 5, 2016 10:29 AM > > *To:* Archivesspace Users Group > *Subject:* Re: [Archivesspace_Users_Group] Problem > > > Out of curiosity, how have you tried to retrieve the resource record? > Sometimes I have the issue where the field I?m searching for after an > import doesn?t ?translate? into the resource record field correctly (my > example from my experience is the way we form call number doesn?t form in > the same way in the resource record due to how it?s written in the EAD and > searching via the call number in our normal format doesn?t return it). If I > can?t find it in resources, I will go to the job itself and click on one of > the records in the ?New and Modified Records? section. Or is it a problem > where no records show up in that section? > > > > Best, > > Christy > > -- > > > > Christy Tomecek > > Archives Assistant > > Manuscripts and Archives > > Yale University Library > > 203-432-7382 > > christy.tomecek at yale.edu > > > > > > > > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] *On Behalf Of *Matthew > H Tallant > *Sent:* Tuesday, April 05, 2016 11:09 AM > *To:* Archivesspace Users Group > *Subject:* Re: [Archivesspace_Users_Group] Problem > > > > Sorry about that. Yes he sees the collection in the database but will not > display in resources. > > > > Matthew Tallant > > Processing Archivist > > South Texas Archives > > 361-593-3251 > > matthew.tallant at tamuk.edu > > > ------------------------------ > > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org < > archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of > Maura Carbone > *Sent:* Tuesday, April 5, 2016 9:50 AM > *To:* Archivesspace Users Group > *Subject:* Re: [Archivesspace_Users_Group] Problem > > > > Hi Matthew, > > Could you clarify what you mean by your IT guy looked and it showed up? Do > you mean it showed up in the database? > > > > Thanks, > > Maura > > > > On Tue, Apr 5, 2016 at 10:19 AM, Matthew H Tallant < > Matthew.Tallant at tamuk.edu> wrote: > > > > Hello All, > > We just started using so I did a test import of an EAD and fter > completetion it does not show up in resources. My IT guy went in and looked > and the collection shows up but for some reason it is not displaying. Any > suggestions on what to do? > > > > Thanks, > > Matthew Tallant > > Processing Archivist > > South Texas Archives > > 361-593-3251 > > matthew.tallant at tamuk.edu > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > > > > > > -- > > Maura Carbone > > Digital Initiatives Librarian > Brandeis University > Library and Technology Services > (781) 736-4659 > 415 South Street, (MS 017/P.O. Box 549110) > Waltham, MA 02454-9110 > email: mauraa at brandeis.edu > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -- Maura Carbone Digital Initiatives Librarian Brandeis University Library and Technology Services (781) 736-4659 415 South Street, (MS 017/P.O. Box 549110) Waltham, MA 02454-9110 email: mauraa at brandeis.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From Matthew.Tallant at tamuk.edu Tue Apr 5 16:05:25 2016 From: Matthew.Tallant at tamuk.edu (Matthew H Tallant) Date: Tue, 5 Apr 2016 20:05:25 +0000 Subject: [Archivesspace_Users_Group] Problem In-Reply-To: References: , Message-ID: I am attaching the ead I am using and we are using v.1.3.0. This version of the ead was generated by using what ASpace generated for this collection since the ead we created failed the import so I wanted to see how Aspace formats it. Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Maura Carbone Sent: Tuesday, April 5, 2016 2:53 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Do you have the EAD you used? Could you share it? Also what version of ASpace are you using? -Maura On Tue, Apr 5, 2016 at 3:36 PM, Matthew H Tallant > wrote: There is nothing that shows up in the "New and Modified Recrods" section. There is a notification that the job import was completed. Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Tomecek, Christy > Sent: Tuesday, April 5, 2016 10:29 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Out of curiosity, how have you tried to retrieve the resource record? Sometimes I have the issue where the field I?m searching for after an import doesn?t ?translate? into the resource record field correctly (my example from my experience is the way we form call number doesn?t form in the same way in the resource record due to how it?s written in the EAD and searching via the call number in our normal format doesn?t return it). If I can?t find it in resources, I will go to the job itself and click on one of the records in the ?New and Modified Records? section. Or is it a problem where no records show up in that section? Best, Christy -- Christy Tomecek Archives Assistant Manuscripts and Archives Yale University Library 203-432-7382 christy.tomecek at yale.edu From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Matthew H Tallant Sent: Tuesday, April 05, 2016 11:09 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Sorry about that. Yes he sees the collection in the database but will not display in resources. Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Maura Carbone > Sent: Tuesday, April 5, 2016 9:50 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Hi Matthew, Could you clarify what you mean by your IT guy looked and it showed up? Do you mean it showed up in the database? Thanks, Maura On Tue, Apr 5, 2016 at 10:19 AM, Matthew H Tallant > wrote: Hello All, We just started using so I did a test import of an EAD and fter completetion it does not show up in resources. My IT guy went in and looked and the collection shows up but for some reason it is not displaying. Any suggestions on what to do? Thanks, Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maura Carbone Digital Initiatives Librarian Brandeis University Library and Technology Services (781) 736-4659 415 South Street, (MS 017/P.O. Box 549110) Waltham, MA 02454-9110 email: mauraa at brandeis.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maura Carbone Digital Initiatives Librarian Brandeis University Library and Technology Services (781) 736-4659 415 South Street, (MS 017/P.O. Box 549110) Waltham, MA 02454-9110 email: mauraa at brandeis.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Perales Test EAD.xml Type: text/xml Size: 7178 bytes Desc: Perales Test EAD.xml URL: From noah.huffman at duke.edu Tue Apr 5 16:05:34 2016 From: noah.huffman at duke.edu (Noah Huffman) Date: Tue, 5 Apr 2016 20:05:34 +0000 Subject: [Archivesspace_Users_Group] EAD Import trouble with audience/publish In-Reply-To: References: Message-ID: Hi Jane, I noticed that Patrick G. from the Rockefeller Archives shared a solution to this same issue back on Nov. 16 (Subject line: Audience Question). Basically, you can modify the EAD converter that Chris mentions to set all imported notes to 'published' by default unless EAD elements have @audience='internal'. You can set up the modified EAD converter as a plugin. I needed to do this locally, so I went ahead a wrote a plugin. Here is the modified EAD converter: https://github.com/noahgh221/archivesspace-duke-plugins/blob/master/plugins/duke-ead-importer/backend/converters/duke_ead_converter.rb Here's how to set up the plugin: 1. Download the modified EAD converter file above (click 'Raw', save as, etc.) 2. Save the file to the plugins directory in your ASpace application files: plugins/duke-ead-importer/backend/converters/duke_ead_converter.rb (you'll need to create the duke-ead-importer/backend/converters/ directory structure) 3. Open the config/config.rb file, add the name of the plugin to the line that begins AppConfig[:plugins], and save it. For example: AppConfig[:plugins] = ['local', 'duke-ead-converter'] 4. Restart the archivesspace application (archivesspace/archivesspace.sh or archivesspace/archivesspace.bat on Windows) 5. Start a new EAD import job For more info on how plugins work, see: http://archivesspace.github.io/archivesspace/user/archivesspace-plug-ins-readme/ I ran a couple of EAD import tests using this plugin and it seems to publish all imported notes by default unless EAD tags include @audience="internal". Still, I'd test this before importing all your EADs to production. Hope this helps. -Noah ================ Noah Huffman Archivist for Metadata, Systems, and Digital Records David M. Rubenstein Rare Book & Manuscript Library Duke University From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Tuesday, April 05, 2016 2:45 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] EAD Import trouble with audience/publish Hi, Yes, it looks like the EAD converter only looks at @audience for archdesc and c tags. b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Jane LaBarbara > Sent: Monday, April 04, 2016 8:34 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] EAD Import trouble with audience/publish Dear all, I'm using legacy EAD XML to test ArchivesSpace's EAD Import in preparation for a mass migration to ArchivesSpace. I've noticed that I can add the attribute audience="external" to and all of my "notes" (e.g. , , and many more), but the resulting Resource Record is only published at the highest level-the notes themselves are not published. Once we migrate, I'm guessing this will mean that staff will have to go into each Resource Record and click the "publish" checkboxes for everything we need to show up in the public view, and we have over 4000 collections. Has anyone else noticed that the EAD Import does not respect audience="external", or found a solution or workaround for this? Thanks, Jane Jane Metters LaBarbara Assistant Curator West Virginia & Regional History Center West Virginia University Libraries Reference desk: 304-293-3536 Office phone: 304-293-0352 Email: jane.labarbara at mail.wvu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From mauraa at brandeis.edu Tue Apr 5 16:21:58 2016 From: mauraa at brandeis.edu (Maura Carbone) Date: Tue, 5 Apr 2016 16:21:58 -0400 Subject: [Archivesspace_Users_Group] Problem In-Reply-To: References: Message-ID: When you go to the import job, do you see any links at the bottom to the collection and items created? Under the log box, there should be a list of imported records. Is that not appearing at all? Or are you able to view those and just not able to successfully search for the item/see it in the overall list of resources? -Maura On Tue, Apr 5, 2016 at 4:05 PM, Matthew H Tallant wrote: > I am attaching the ead I am using and we are using v.1.3.0. This version > of the ead was generated by using what ASpace generated for this collection > since the ead we created failed the import so I wanted to see how Aspace > formats it. > > > Matthew Tallant > > Processing Archivist > > South Texas Archives > > 361-593-3251 > > matthew.tallant at tamuk.edu > > > ------------------------------ > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org < > archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of > Maura Carbone > *Sent:* Tuesday, April 5, 2016 2:53 PM > > *To:* Archivesspace Users Group > *Subject:* Re: [Archivesspace_Users_Group] Problem > > Do you have the EAD you used? Could you share it? > > Also what version of ASpace are you using? > > -Maura > > On Tue, Apr 5, 2016 at 3:36 PM, Matthew H Tallant < > Matthew.Tallant at tamuk.edu> wrote: > >> There is nothing that shows up in the "New and Modified Recrods" section. >> There is a notification that the job import was completed. >> >> >> Matthew Tallant >> >> Processing Archivist >> >> South Texas Archives >> >> 361-593-3251 >> >> matthew.tallant at tamuk.edu >> >> >> ------------------------------ >> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org < >> archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of >> Tomecek, Christy >> *Sent:* Tuesday, April 5, 2016 10:29 AM >> >> *To:* Archivesspace Users Group >> *Subject:* Re: [Archivesspace_Users_Group] Problem >> >> >> Out of curiosity, how have you tried to retrieve the resource record? >> Sometimes I have the issue where the field I?m searching for after an >> import doesn?t ?translate? into the resource record field correctly (my >> example from my experience is the way we form call number doesn?t form in >> the same way in the resource record due to how it?s written in the EAD and >> searching via the call number in our normal format doesn?t return it). If I >> can?t find it in resources, I will go to the job itself and click on one of >> the records in the ?New and Modified Records? section. Or is it a problem >> where no records show up in that section? >> >> >> >> Best, >> >> Christy >> >> -- >> >> >> >> Christy Tomecek >> >> Archives Assistant >> >> Manuscripts and Archives >> >> Yale University Library >> >> 203-432-7382 >> >> christy.tomecek at yale.edu >> >> >> >> >> >> >> >> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto: >> archivesspace_users_group-bounces at lyralists.lyrasis.org] *On Behalf Of *Matthew >> H Tallant >> *Sent:* Tuesday, April 05, 2016 11:09 AM >> *To:* Archivesspace Users Group >> *Subject:* Re: [Archivesspace_Users_Group] Problem >> >> >> >> Sorry about that. Yes he sees the collection in the database but will not >> display in resources. >> >> >> >> Matthew Tallant >> >> Processing Archivist >> >> South Texas Archives >> >> 361-593-3251 >> >> matthew.tallant at tamuk.edu >> >> >> ------------------------------ >> >> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org < >> archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of >> Maura Carbone >> *Sent:* Tuesday, April 5, 2016 9:50 AM >> *To:* Archivesspace Users Group >> *Subject:* Re: [Archivesspace_Users_Group] Problem >> >> >> >> Hi Matthew, >> >> Could you clarify what you mean by your IT guy looked and it showed up? >> Do you mean it showed up in the database? >> >> >> >> Thanks, >> >> Maura >> >> >> >> On Tue, Apr 5, 2016 at 10:19 AM, Matthew H Tallant < >> Matthew.Tallant at tamuk.edu> wrote: >> >> >> >> Hello All, >> >> We just started using so I did a test import of an EAD and fter >> completetion it does not show up in resources. My IT guy went in and looked >> and the collection shows up but for some reason it is not displaying. Any >> suggestions on what to do? >> >> >> >> Thanks, >> >> Matthew Tallant >> >> Processing Archivist >> >> South Texas Archives >> >> 361-593-3251 >> >> matthew.tallant at tamuk.edu >> >> >> _______________________________________________ >> Archivesspace_Users_Group mailing list >> Archivesspace_Users_Group at lyralists.lyrasis.org >> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group >> >> >> >> >> >> >> -- >> >> Maura Carbone >> >> Digital Initiatives Librarian >> Brandeis University >> Library and Technology Services >> (781) 736-4659 >> 415 South Street, (MS 017/P.O. Box 549110) >> Waltham, MA 02454-9110 >> email: mauraa at brandeis.edu >> >> _______________________________________________ >> Archivesspace_Users_Group mailing list >> Archivesspace_Users_Group at lyralists.lyrasis.org >> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group >> >> >> > > > -- > Maura Carbone > Digital Initiatives Librarian > Brandeis University > Library and Technology Services > (781) 736-4659 > 415 South Street, (MS 017/P.O. Box 549110) > Waltham, MA 02454-9110 > email: mauraa at brandeis.edu > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -- Maura Carbone Digital Initiatives Librarian Brandeis University Library and Technology Services (781) 736-4659 415 South Street, (MS 017/P.O. Box 549110) Waltham, MA 02454-9110 email: mauraa at brandeis.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From Matthew.Tallant at tamuk.edu Tue Apr 5 16:29:29 2016 From: Matthew.Tallant at tamuk.edu (Matthew H Tallant) Date: Tue, 5 Apr 2016 20:29:29 +0000 Subject: [Archivesspace_Users_Group] Problem In-Reply-To: References: , Message-ID: Maura, Nothing is showing up. I attached a screen shot of what the log says. Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Maura Carbone Sent: Tuesday, April 5, 2016 3:21 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem When you go to the import job, do you see any links at the bottom to the collection and items created? Under the log box, there should be a list of imported records. Is that not appearing at all? Or are you able to view those and just not able to successfully search for the item/see it in the overall list of resources? -Maura On Tue, Apr 5, 2016 at 4:05 PM, Matthew H Tallant > wrote: I am attaching the ead I am using and we are using v.1.3.0. This version of the ead was generated by using what ASpace generated for this collection since the ead we created failed the import so I wanted to see how Aspace formats it. Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Maura Carbone > Sent: Tuesday, April 5, 2016 2:53 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Do you have the EAD you used? Could you share it? Also what version of ASpace are you using? -Maura On Tue, Apr 5, 2016 at 3:36 PM, Matthew H Tallant > wrote: There is nothing that shows up in the "New and Modified Recrods" section. There is a notification that the job import was completed. Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Tomecek, Christy > Sent: Tuesday, April 5, 2016 10:29 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Out of curiosity, how have you tried to retrieve the resource record? Sometimes I have the issue where the field I?m searching for after an import doesn?t ?translate? into the resource record field correctly (my example from my experience is the way we form call number doesn?t form in the same way in the resource record due to how it?s written in the EAD and searching via the call number in our normal format doesn?t return it). If I can?t find it in resources, I will go to the job itself and click on one of the records in the ?New and Modified Records? section. Or is it a problem where no records show up in that section? Best, Christy -- Christy Tomecek Archives Assistant Manuscripts and Archives Yale University Library 203-432-7382 christy.tomecek at yale.edu From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Matthew H Tallant Sent: Tuesday, April 05, 2016 11:09 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Sorry about that. Yes he sees the collection in the database but will not display in resources. Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Maura Carbone > Sent: Tuesday, April 5, 2016 9:50 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Hi Matthew, Could you clarify what you mean by your IT guy looked and it showed up? Do you mean it showed up in the database? Thanks, Maura On Tue, Apr 5, 2016 at 10:19 AM, Matthew H Tallant > wrote: Hello All, We just started using so I did a test import of an EAD and fter completetion it does not show up in resources. My IT guy went in and looked and the collection shows up but for some reason it is not displaying. Any suggestions on what to do? Thanks, Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maura Carbone Digital Initiatives Librarian Brandeis University Library and Technology Services (781) 736-4659 415 South Street, (MS 017/P.O. Box 549110) Waltham, MA 02454-9110 email: mauraa at brandeis.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maura Carbone Digital Initiatives Librarian Brandeis University Library and Technology Services (781) 736-4659 415 South Street, (MS 017/P.O. Box 549110) Waltham, MA 02454-9110 email: mauraa at brandeis.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maura Carbone Digital Initiatives Librarian Brandeis University Library and Technology Services (781) 736-4659 415 South Street, (MS 017/P.O. Box 549110) Waltham, MA 02454-9110 email: mauraa at brandeis.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Capture.JPG Type: image/jpeg Size: 69877 bytes Desc: Capture.JPG URL: From mauraa at brandeis.edu Tue Apr 5 16:32:49 2016 From: mauraa at brandeis.edu (Maura Carbone) Date: Tue, 5 Apr 2016 16:32:49 -0400 Subject: [Archivesspace_Users_Group] Problem In-Reply-To: References: Message-ID: It looks like it didn't actually import -- under 1. Done reading JSON records , it says no records were found in the input file. It didn't actually create anything. On Tue, Apr 5, 2016 at 4:29 PM, Matthew H Tallant wrote: > Maura, > > Nothing is showing up. I attached a screen shot of what the log says. > > > Matthew Tallant > > Processing Archivist > > South Texas Archives > > 361-593-3251 > > matthew.tallant at tamuk.edu > > > ------------------------------ > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org < > archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of > Maura Carbone > *Sent:* Tuesday, April 5, 2016 3:21 PM > > *To:* Archivesspace Users Group > *Subject:* Re: [Archivesspace_Users_Group] Problem > > When you go to the import job, do you see any links at the bottom to the > collection and items created? Under the log box, there should be a list of > imported records. Is that not appearing at all? Or are you able to view > those and just not able to successfully search for the item/see it in the > overall list of resources? > -Maura > > On Tue, Apr 5, 2016 at 4:05 PM, Matthew H Tallant < > Matthew.Tallant at tamuk.edu> wrote: > >> I am attaching the ead I am using and we are using v.1.3.0. This version >> of the ead was generated by using what ASpace generated for this collection >> since the ead we created failed the import so I wanted to see how Aspace >> formats it. >> >> >> Matthew Tallant >> >> Processing Archivist >> >> South Texas Archives >> >> 361-593-3251 >> >> matthew.tallant at tamuk.edu >> >> >> ------------------------------ >> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org < >> archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of >> Maura Carbone >> *Sent:* Tuesday, April 5, 2016 2:53 PM >> >> *To:* Archivesspace Users Group >> *Subject:* Re: [Archivesspace_Users_Group] Problem >> >> Do you have the EAD you used? Could you share it? >> >> Also what version of ASpace are you using? >> >> -Maura >> >> On Tue, Apr 5, 2016 at 3:36 PM, Matthew H Tallant < >> Matthew.Tallant at tamuk.edu> wrote: >> >>> There is nothing that shows up in the "New and Modified Recrods" >>> section. There is a notification that the job import was completed. >>> >>> >>> Matthew Tallant >>> >>> Processing Archivist >>> >>> South Texas Archives >>> >>> 361-593-3251 >>> >>> matthew.tallant at tamuk.edu >>> >>> >>> ------------------------------ >>> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org < >>> archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of >>> Tomecek, Christy >>> *Sent:* Tuesday, April 5, 2016 10:29 AM >>> >>> *To:* Archivesspace Users Group >>> *Subject:* Re: [Archivesspace_Users_Group] Problem >>> >>> >>> Out of curiosity, how have you tried to retrieve the resource record? >>> Sometimes I have the issue where the field I?m searching for after an >>> import doesn?t ?translate? into the resource record field correctly (my >>> example from my experience is the way we form call number doesn?t form in >>> the same way in the resource record due to how it?s written in the EAD and >>> searching via the call number in our normal format doesn?t return it). If I >>> can?t find it in resources, I will go to the job itself and click on one of >>> the records in the ?New and Modified Records? section. Or is it a problem >>> where no records show up in that section? >>> >>> >>> >>> Best, >>> >>> Christy >>> >>> -- >>> >>> >>> >>> Christy Tomecek >>> >>> Archives Assistant >>> >>> Manuscripts and Archives >>> >>> Yale University Library >>> >>> 203-432-7382 >>> >>> christy.tomecek at yale.edu >>> >>> >>> >>> >>> >>> >>> >>> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto: >>> archivesspace_users_group-bounces at lyralists.lyrasis.org] *On Behalf Of *Matthew >>> H Tallant >>> *Sent:* Tuesday, April 05, 2016 11:09 AM >>> *To:* Archivesspace Users Group >>> *Subject:* Re: [Archivesspace_Users_Group] Problem >>> >>> >>> >>> Sorry about that. Yes he sees the collection in the database but will >>> not display in resources. >>> >>> >>> >>> Matthew Tallant >>> >>> Processing Archivist >>> >>> South Texas Archives >>> >>> 361-593-3251 >>> >>> matthew.tallant at tamuk.edu >>> >>> >>> ------------------------------ >>> >>> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org < >>> archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of >>> Maura Carbone >>> *Sent:* Tuesday, April 5, 2016 9:50 AM >>> *To:* Archivesspace Users Group >>> *Subject:* Re: [Archivesspace_Users_Group] Problem >>> >>> >>> >>> Hi Matthew, >>> >>> Could you clarify what you mean by your IT guy looked and it showed up? >>> Do you mean it showed up in the database? >>> >>> >>> >>> Thanks, >>> >>> Maura >>> >>> >>> >>> On Tue, Apr 5, 2016 at 10:19 AM, Matthew H Tallant < >>> Matthew.Tallant at tamuk.edu> wrote: >>> >>> >>> >>> Hello All, >>> >>> We just started using so I did a test import of an EAD and fter >>> completetion it does not show up in resources. My IT guy went in and looked >>> and the collection shows up but for some reason it is not displaying. Any >>> suggestions on what to do? >>> >>> >>> >>> Thanks, >>> >>> Matthew Tallant >>> >>> Processing Archivist >>> >>> South Texas Archives >>> >>> 361-593-3251 >>> >>> matthew.tallant at tamuk.edu >>> >>> >>> _______________________________________________ >>> Archivesspace_Users_Group mailing list >>> Archivesspace_Users_Group at lyralists.lyrasis.org >>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group >>> >>> >>> >>> >>> >>> >>> -- >>> >>> Maura Carbone >>> >>> Digital Initiatives Librarian >>> Brandeis University >>> Library and Technology Services >>> (781) 736-4659 >>> 415 South Street, (MS 017/P.O. Box 549110) >>> Waltham, MA 02454-9110 >>> email: mauraa at brandeis.edu >>> >>> _______________________________________________ >>> Archivesspace_Users_Group mailing list >>> Archivesspace_Users_Group at lyralists.lyrasis.org >>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group >>> >>> >>> >> >> >> -- >> Maura Carbone >> Digital Initiatives Librarian >> Brandeis University >> Library and Technology Services >> (781) 736-4659 >> 415 South Street, (MS 017/P.O. Box 549110) >> Waltham, MA 02454-9110 >> email: mauraa at brandeis.edu >> >> _______________________________________________ >> Archivesspace_Users_Group mailing list >> Archivesspace_Users_Group at lyralists.lyrasis.org >> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group >> >> >> > > > -- > Maura Carbone > Digital Initiatives Librarian > Brandeis University > Library and Technology Services > (781) 736-4659 > 415 South Street, (MS 017/P.O. Box 549110) > Waltham, MA 02454-9110 > email: mauraa at brandeis.edu > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -- Maura Carbone Digital Initiatives Librarian Brandeis University Library and Technology Services (781) 736-4659 415 South Street, (MS 017/P.O. Box 549110) Waltham, MA 02454-9110 email: mauraa at brandeis.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From mark.custer at yale.edu Tue Apr 5 16:37:57 2016 From: mark.custer at yale.edu (Custer, Mark) Date: Tue, 5 Apr 2016 20:37:57 +0000 Subject: [Archivesspace_Users_Group] EAD Import trouble with audience/publish In-Reply-To: References: Message-ID: This is great, Noah (and Patrick!). Do you know if anyone created a pull request yet to put this into the core code? If not, I'll be happy to do that at some point next week since it would make the most sense for this type of update to live in the core code. Also, did you (or anyone else) modify the importer so that @audience='internal' was respected at the collection and component level? I seem to remember that the importer always publishes the components, but it's been a while since I looked at what happens there. Mark From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Noah Huffman Sent: Tuesday, 05 April, 2016 4:06 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] EAD Import trouble with audience/publish Hi Jane, I noticed that Patrick G. from the Rockefeller Archives shared a solution to this same issue back on Nov. 16 (Subject line: Audience Question). Basically, you can modify the EAD converter that Chris mentions to set all imported notes to 'published' by default unless EAD elements have @audience='internal'. You can set up the modified EAD converter as a plugin. I needed to do this locally, so I went ahead a wrote a plugin. Here is the modified EAD converter: https://github.com/noahgh221/archivesspace-duke-plugins/blob/master/plugins/duke-ead-importer/backend/converters/duke_ead_converter.rb Here's how to set up the plugin: 1. Download the modified EAD converter file above (click 'Raw', save as, etc.) 2. Save the file to the plugins directory in your ASpace application files: plugins/duke-ead-importer/backend/converters/duke_ead_converter.rb (you'll need to create the duke-ead-importer/backend/converters/ directory structure) 3. Open the config/config.rb file, add the name of the plugin to the line that begins AppConfig[:plugins], and save it. For example: AppConfig[:plugins] = ['local', 'duke-ead-converter'] 4. Restart the archivesspace application (archivesspace/archivesspace.sh or archivesspace/archivesspace.bat on Windows) 5. Start a new EAD import job For more info on how plugins work, see: http://archivesspace.github.io/archivesspace/user/archivesspace-plug-ins-readme/ I ran a couple of EAD import tests using this plugin and it seems to publish all imported notes by default unless EAD tags include @audience="internal". Still, I'd test this before importing all your EADs to production. Hope this helps. -Noah ================ Noah Huffman Archivist for Metadata, Systems, and Digital Records David M. Rubenstein Rare Book & Manuscript Library Duke University From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Tuesday, April 05, 2016 2:45 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] EAD Import trouble with audience/publish Hi, Yes, it looks like the EAD converter only looks at @audience for archdesc and c tags. b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Jane LaBarbara > Sent: Monday, April 04, 2016 8:34 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] EAD Import trouble with audience/publish Dear all, I'm using legacy EAD XML to test ArchivesSpace's EAD Import in preparation for a mass migration to ArchivesSpace. I've noticed that I can add the attribute audience="external" to and all of my "notes" (e.g. , , and many more), but the resulting Resource Record is only published at the highest level-the notes themselves are not published. Once we migrate, I'm guessing this will mean that staff will have to go into each Resource Record and click the "publish" checkboxes for everything we need to show up in the public view, and we have over 4000 collections. Has anyone else noticed that the EAD Import does not respect audience="external", or found a solution or workaround for this? Thanks, Jane Jane Metters LaBarbara Assistant Curator West Virginia & Regional History Center West Virginia University Libraries Reference desk: 304-293-3536 Office phone: 304-293-0352 Email: jane.labarbara at mail.wvu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From brad.westbrook at lyrasis.org Tue Apr 5 16:38:31 2016 From: brad.westbrook at lyrasis.org (Brad Westbrook) Date: Tue, 5 Apr 2016 20:38:31 +0000 Subject: [Archivesspace_Users_Group] Nominations Sougt for Election to the ArchivesSpace Governance Board Message-ID: [Description: Macintosh HD:Users:samheartsart:Desktop:ArchivesSpace Logo.png] [Distributing for the Chair of the ArchivesSpace Nominations Committee] As chair of the 2016/17 ArchivesSpace Nominations Committee, I am writing to seek your nominations of candidates to stand for election for the ArchivesSpace Governance Board representing the Very Large and Small membership levels. Member engagement is critical to the success of ArchivesSpace, and the Board relies upon your recommendations for strong candidates. Even if you represent a different category of membership, please consider colleagues you know at other institutions. Only ArchivesSpace members representatives may submit a nomination. All other staff of ArchivesSpace member organizations may submit nominations through their Member Representatives. All Member Representatives are strongly encouraged to consult with all interested colleagues within their organization. Self-nominations are also welcome if you represent a Very Large or Small member institution. To submit a nomination, you can simply send us names and the institutional affiliation for each name, indicating whether or not you have contacted the nominee, so that a member of the nominating committee can follow up with the nominee to confirm interest. Or you can submit a brief statement from the nominee that briefly describes the nominee's interest in and qualifications for serving on the ArchivesSpace Governance Board. Nominations must be received by 9:00 p.m. EDT Friday, April 29, 2016. They may be sent to ArchivesSpace Program Manager Bradley Westbrook (brad.westbrook at lyrasis.org), who will collect nominations on behalf of the Nominations Committee. The Nominations Committee will review all nominations and confirm a slate of nominees with the current Governance Board. An election ballot will be circulated to member institutions in mid-May. The current incumbents at the Very Large and Small membership levels are no longer eligible for re-election as representatives to the Governance Board. The terms for their successors will be July 1, 2016-June 30, 2018. Each newly elected member representative will be eligible to run for a second term, July 1, 2018-June 30, 2020. Nominees must be currently employed by an ArchivesSpace member organization in either the Very Large or Small member levels (see the member lists at: http://www.archivesspace.org/members<:%20http:/www.archivesspace.org/members>). Nominees should have administrative and fiscal oversight experience, characteristics typical of director or associate director level staff. The Governance Board is charged with providing oversight for the ArchivesSpace application and community, including fiscal oversight, the approval of development priorities, and oversight of the Technical and User Advisory councils. To meet the needs of a broad and diverse membership in a balanced and equitable way, the Governance Board is composed of twelve members: 9 voting members: 5 elected members, one from each of the five membership categories; 3 standing members, one representing each of the three original project partners (New York University, UC San Diego, and the University of Illinois, Urbana-Champaign); and 1 member representing the LYRASIS management team. 3 ex officio members: ArchivesSpace Program Manager, LYRASIS Director of Collection Services and Community Supported Software, and 1 member of the LYRASIS Board of Directors. Please feel free to contact me or any member of our Nominations Committee with any questions. Again, nominations should be sent to Bradley Westbrook and must be received by April 29. Thank you for your participation in this important process, which is an essential part of our identity and operations as a community-based software organization. Respectfully, Christian Dupont Chair, 2016 ArchivesSpace Nominations Committee Burns Librarian and Associate University Librarian for Special Collections, Boston College On behalf of Nominating Committee members: Christian Dupont, Chair (Boston College), Member, Governance Board Gordon Daines (BYU), Chair of User Advisory Council Sally Vermatten (NYU), Chair of Technical Advisory Council Stephen Hussman (University of Arizona), representing very large membership level Ed Galloway (University of Pittsburgh), representing large membership level Annie Benefiel (Grand Valley State University), representing medium membership level Margot Note (World Monuments Fund), representing small membership level Yue Ma (Museum of Chinese in America), representing very small membership level Brad Westbrook (ArchivesSpace), ex officio Bradley D. Westbrook Program Manager brad.westbrook at lyrasis.org 800.999.8558 x2910 678.235.2910 bradley_d_westbrook (Skype) [cid:image003.png at 01CE734E.FD759D30] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 9183 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 7627 bytes Desc: image003.png URL: From brad.westbrook at lyrasis.org Tue Apr 5 16:38:33 2016 From: brad.westbrook at lyrasis.org (Brad Westbrook) Date: Tue, 5 Apr 2016 20:38:33 +0000 Subject: [Archivesspace_Users_Group] Nominations Requested for ArchivesSpace User Advisory Council Message-ID: [Description: Macintosh HD:Users:samheartsart:Desktop:ArchivesSpace Logo.png] [Distributing for the Chair of the ArchivesSpace Nominations Committee] The ArchivesSpace Governance Board is seeking nominations to fill a vacancy on the ArchivesSpace User Advisory Council (UAC). Nominees should be presently employed at an ArchivesSpace member institution in the "Small" category (please refer to the categorized member list at: http://www.archivesspace.org/members). Nominees should be experienced with some of the activities projected for UAC and be capable of participating on a regular basis throughout the term of service of July 1, 2016-June 30, 2018. The appointee will be eligible to have her/his appointment renewed for an additional two-year term, i.e., July 1, 2018-June 30, 2020. Appointees are expected to devote an average of two hours per week to UAC activities. Only ArchivesSpace members representatives may submit a nomination. All other staff of ArchivesSpace member organizations may submit nominations through their Member Representative. All Member Representatives are strongly encouraged to consult with all interested colleagues within their organization. Self-nominations are also welcome if you represent a Small member institution. Nominations must be received by 9:00 p.m. EDT Friday, April 29, 2016. They may be sent to ArchivesSpace Program Manager Bradley Westbrook (brad.westbrook at lyrasis.org), who will collect nominations on behalf of the Nominations Committee. The Nominations Committee will review all nominations and recommend an appointment for approval by the Governance Board. UAC (http://www.archivesspace.org/usersadvisory) is a critical part of the ArchivesSpace community, serving as a communication conduit between ArchivesSpace governance groups and ArchivesSpace users. It is also the group that implements and contributes to ArchivesSpace user services. Some of the activities UAC is currently engaged in are: * liaising with national and regional archives organizations; * soliciting, suggesting, gathering requirements for, and prioritizing enhancements to the ArchivesSpace application; * maintaining and updating user documentation, as needed, of the ArchivesSpace application; * developing and providing training to users; and * advising the Governance Board and LYRASIS on the design and delivery of user services, including but not limited to help desk support, training, and presentation of documentation. Sub-groups will be established within UAC to address the areas identified above, as well as other activities identified subsequently. Nominees will be appointed to UAC according to their ability to participate in and lead some of the activities mentioned above. To nominate someone for the ArchivesSpace User Advisory Council, please identify the person and her/his organization in the form below, indicating the areas of activity to which the nominee is prepared to contribute. Return the completed form to ArchivesSpace Program Manager Bradley Westbrook (brad.westbrook at lyrasis.org), who will collect nominations on behalf of the Nominations Committee. Again, self-nominations are encouraged, and all nominations must be received 9:00 EDT Friday, April 29. Thank you for your participation in this important process, which is an essential part of our identity and operations as a community-based software organization. Respectfully, Christian Dupont Chair, 2016 ArchivesSpace Nominations Committee Burns Librarian and Associate University Librarian for Special Collections, Boston College On behalf of Nominating Committee members: Christian Dupont, Chair (Boston College), Member, Governance Board Gordon Daines (BYU), Chair of User Advisory Council Sally Vermatten (NYU), Chair of Technical Advisory Council Stephen Hussman (University of Arizona), representing very large membership level Ed Galloway (University of Pittsburgh), representing large membership level Annie Benefiel (Grand Valley State University), representing medium membership level Margot Note (World Monuments Fund), representing small membership level Yue Ma (Chinese Museum in America), representing very small membership level Brad Westbrook (ArchivesSpace), ex officio Bradley D. Westbrook Program Manager brad.westbrook at lyrasis.org 800.999.8558 x2910 678.235.2910 bradley_d_westbrook (Skype) [cid:image003.png at 01CE734E.FD759D30] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 9183 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 7639 bytes Desc: image003.png URL: From noah.huffman at duke.edu Tue Apr 5 16:38:38 2016 From: noah.huffman at duke.edu (Noah Huffman) Date: Tue, 5 Apr 2016 20:38:38 +0000 Subject: [Archivesspace_Users_Group] Problem In-Reply-To: References: Message-ID: Matthew, Did you make sure to select the correct import type (EAD) from the drop-down menu on the Background Job screen? Sometimes, if the Import type is set to MARCXML (the default) and you try to import EAD, you?ll get the exact message that you received in the log. It won?t throw an error, but it won?t load any records. -Noah From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Maura Carbone Sent: Tuesday, April 05, 2016 4:33 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem It looks like it didn't actually import -- under 1. Done reading JSON records , it says no records were found in the input file. It didn't actually create anything. On Tue, Apr 5, 2016 at 4:29 PM, Matthew H Tallant > wrote: Maura, Nothing is showing up. I attached a screen shot of what the log says. Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Maura Carbone > Sent: Tuesday, April 5, 2016 3:21 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem When you go to the import job, do you see any links at the bottom to the collection and items created? Under the log box, there should be a list of imported records. Is that not appearing at all? Or are you able to view those and just not able to successfully search for the item/see it in the overall list of resources? -Maura On Tue, Apr 5, 2016 at 4:05 PM, Matthew H Tallant > wrote: I am attaching the ead I am using and we are using v.1.3.0. This version of the ead was generated by using what ASpace generated for this collection since the ead we created failed the import so I wanted to see how Aspace formats it. Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Maura Carbone > Sent: Tuesday, April 5, 2016 2:53 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Do you have the EAD you used? Could you share it? Also what version of ASpace are you using? -Maura On Tue, Apr 5, 2016 at 3:36 PM, Matthew H Tallant > wrote: There is nothing that shows up in the "New and Modified Recrods" section. There is a notification that the job import was completed. Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Tomecek, Christy > Sent: Tuesday, April 5, 2016 10:29 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Out of curiosity, how have you tried to retrieve the resource record? Sometimes I have the issue where the field I?m searching for after an import doesn?t ?translate? into the resource record field correctly (my example from my experience is the way we form call number doesn?t form in the same way in the resource record due to how it?s written in the EAD and searching via the call number in our normal format doesn?t return it). If I can?t find it in resources, I will go to the job itself and click on one of the records in the ?New and Modified Records? section. Or is it a problem where no records show up in that section? Best, Christy -- Christy Tomecek Archives Assistant Manuscripts and Archives Yale University Library 203-432-7382 christy.tomecek at yale.edu From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Matthew H Tallant Sent: Tuesday, April 05, 2016 11:09 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Sorry about that. Yes he sees the collection in the database but will not display in resources. Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Maura Carbone > Sent: Tuesday, April 5, 2016 9:50 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Hi Matthew, Could you clarify what you mean by your IT guy looked and it showed up? Do you mean it showed up in the database? Thanks, Maura On Tue, Apr 5, 2016 at 10:19 AM, Matthew H Tallant > wrote: Hello All, We just started using so I did a test import of an EAD and fter completetion it does not show up in resources. My IT guy went in and looked and the collection shows up but for some reason it is not displaying. Any suggestions on what to do? Thanks, Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maura Carbone Digital Initiatives Librarian Brandeis University Library and Technology Services (781) 736-4659 415 South Street, (MS 017/P.O. Box 549110) Waltham, MA 02454-9110 email: mauraa at brandeis.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maura Carbone Digital Initiatives Librarian Brandeis University Library and Technology Services (781) 736-4659 415 South Street, (MS 017/P.O. Box 549110) Waltham, MA 02454-9110 email: mauraa at brandeis.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maura Carbone Digital Initiatives Librarian Brandeis University Library and Technology Services (781) 736-4659 415 South Street, (MS 017/P.O. Box 549110) Waltham, MA 02454-9110 email: mauraa at brandeis.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maura Carbone Digital Initiatives Librarian Brandeis University Library and Technology Services (781) 736-4659 415 South Street, (MS 017/P.O. Box 549110) Waltham, MA 02454-9110 email: mauraa at brandeis.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From Matthew.Tallant at tamuk.edu Tue Apr 5 16:41:40 2016 From: Matthew.Tallant at tamuk.edu (Matthew H Tallant) Date: Tue, 5 Apr 2016 20:41:40 +0000 Subject: [Archivesspace_Users_Group] Problem In-Reply-To: References: , Message-ID: Well this brings up a more serious problem then. I just exported an EAD from ASpace and then imported it into our test repository and got the same problem, telling me no records were found in the input file. Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Maura Carbone Sent: Tuesday, April 5, 2016 3:32 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem It looks like it didn't actually import -- under 1. Done reading JSON records , it says no records were found in the input file. It didn't actually create anything. On Tue, Apr 5, 2016 at 4:29 PM, Matthew H Tallant > wrote: Maura, Nothing is showing up. I attached a screen shot of what the log says. Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Maura Carbone > Sent: Tuesday, April 5, 2016 3:21 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem When you go to the import job, do you see any links at the bottom to the collection and items created? Under the log box, there should be a list of imported records. Is that not appearing at all? Or are you able to view those and just not able to successfully search for the item/see it in the overall list of resources? -Maura On Tue, Apr 5, 2016 at 4:05 PM, Matthew H Tallant > wrote: I am attaching the ead I am using and we are using v.1.3.0. This version of the ead was generated by using what ASpace generated for this collection since the ead we created failed the import so I wanted to see how Aspace formats it. Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Maura Carbone > Sent: Tuesday, April 5, 2016 2:53 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Do you have the EAD you used? Could you share it? Also what version of ASpace are you using? -Maura On Tue, Apr 5, 2016 at 3:36 PM, Matthew H Tallant > wrote: There is nothing that shows up in the "New and Modified Recrods" section. There is a notification that the job import was completed. Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Tomecek, Christy > Sent: Tuesday, April 5, 2016 10:29 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Out of curiosity, how have you tried to retrieve the resource record? Sometimes I have the issue where the field I?m searching for after an import doesn?t ?translate? into the resource record field correctly (my example from my experience is the way we form call number doesn?t form in the same way in the resource record due to how it?s written in the EAD and searching via the call number in our normal format doesn?t return it). If I can?t find it in resources, I will go to the job itself and click on one of the records in the ?New and Modified Records? section. Or is it a problem where no records show up in that section? Best, Christy -- Christy Tomecek Archives Assistant Manuscripts and Archives Yale University Library 203-432-7382 christy.tomecek at yale.edu From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Matthew H Tallant Sent: Tuesday, April 05, 2016 11:09 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Sorry about that. Yes he sees the collection in the database but will not display in resources. Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Maura Carbone > Sent: Tuesday, April 5, 2016 9:50 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Hi Matthew, Could you clarify what you mean by your IT guy looked and it showed up? Do you mean it showed up in the database? Thanks, Maura On Tue, Apr 5, 2016 at 10:19 AM, Matthew H Tallant > wrote: Hello All, We just started using so I did a test import of an EAD and fter completetion it does not show up in resources. My IT guy went in and looked and the collection shows up but for some reason it is not displaying. Any suggestions on what to do? Thanks, Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maura Carbone Digital Initiatives Librarian Brandeis University Library and Technology Services (781) 736-4659 415 South Street, (MS 017/P.O. Box 549110) Waltham, MA 02454-9110 email: mauraa at brandeis.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maura Carbone Digital Initiatives Librarian Brandeis University Library and Technology Services (781) 736-4659 415 South Street, (MS 017/P.O. Box 549110) Waltham, MA 02454-9110 email: mauraa at brandeis.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maura Carbone Digital Initiatives Librarian Brandeis University Library and Technology Services (781) 736-4659 415 South Street, (MS 017/P.O. Box 549110) Waltham, MA 02454-9110 email: mauraa at brandeis.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maura Carbone Digital Initiatives Librarian Brandeis University Library and Technology Services (781) 736-4659 415 South Street, (MS 017/P.O. Box 549110) Waltham, MA 02454-9110 email: mauraa at brandeis.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From brad.westbrook at lyrasis.org Tue Apr 5 16:59:18 2016 From: brad.westbrook at lyrasis.org (Brad Westbrook) Date: Tue, 5 Apr 2016 20:59:18 +0000 Subject: [Archivesspace_Users_Group] Problem In-Reply-To: References: , Message-ID: Just for the record and to confine the problem, Matthew, I was able to import the EAD into test.archivesspace.org. See http://test.archivesspace.org/resources/65/edit#tree::resource_65. Login using admin / admin Have you tried restarting the indexer? See: http://archivesspace.github.io/archivesspace/user/re-creating-indexes/ Brad W. From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Matthew H Tallant Sent: Tuesday, April 05, 2016 4:42 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Well this brings up a more serious problem then. I just exported an EAD from ASpace and then imported it into our test repository and got the same problem, telling me no records were found in the input file. Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Maura Carbone > Sent: Tuesday, April 5, 2016 3:32 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem It looks like it didn't actually import -- under 1. Done reading JSON records , it says no records were found in the input file. It didn't actually create anything. On Tue, Apr 5, 2016 at 4:29 PM, Matthew H Tallant > wrote: Maura, Nothing is showing up. I attached a screen shot of what the log says. Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Maura Carbone > Sent: Tuesday, April 5, 2016 3:21 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem When you go to the import job, do you see any links at the bottom to the collection and items created? Under the log box, there should be a list of imported records. Is that not appearing at all? Or are you able to view those and just not able to successfully search for the item/see it in the overall list of resources? -Maura On Tue, Apr 5, 2016 at 4:05 PM, Matthew H Tallant > wrote: I am attaching the ead I am using and we are using v.1.3.0. This version of the ead was generated by using what ASpace generated for this collection since the ead we created failed the import so I wanted to see how Aspace formats it. Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Maura Carbone > Sent: Tuesday, April 5, 2016 2:53 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Do you have the EAD you used? Could you share it? Also what version of ASpace are you using? -Maura On Tue, Apr 5, 2016 at 3:36 PM, Matthew H Tallant > wrote: There is nothing that shows up in the "New and Modified Recrods" section. There is a notification that the job import was completed. Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Tomecek, Christy > Sent: Tuesday, April 5, 2016 10:29 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Out of curiosity, how have you tried to retrieve the resource record? Sometimes I have the issue where the field I'm searching for after an import doesn't 'translate' into the resource record field correctly (my example from my experience is the way we form call number doesn't form in the same way in the resource record due to how it's written in the EAD and searching via the call number in our normal format doesn't return it). If I can't find it in resources, I will go to the job itself and click on one of the records in the "New and Modified Records" section. Or is it a problem where no records show up in that section? Best, Christy -- Christy Tomecek Archives Assistant Manuscripts and Archives Yale University Library 203-432-7382 christy.tomecek at yale.edu From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Matthew H Tallant Sent: Tuesday, April 05, 2016 11:09 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Sorry about that. Yes he sees the collection in the database but will not display in resources. Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Maura Carbone > Sent: Tuesday, April 5, 2016 9:50 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Hi Matthew, Could you clarify what you mean by your IT guy looked and it showed up? Do you mean it showed up in the database? Thanks, Maura On Tue, Apr 5, 2016 at 10:19 AM, Matthew H Tallant > wrote: Hello All, We just started using so I did a test import of an EAD and fter completetion it does not show up in resources. My IT guy went in and looked and the collection shows up but for some reason it is not displaying. Any suggestions on what to do? Thanks, Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maura Carbone Digital Initiatives Librarian Brandeis University Library and Technology Services (781) 736-4659 415 South Street, (MS 017/P.O. Box 549110) Waltham, MA 02454-9110 email: mauraa at brandeis.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maura Carbone Digital Initiatives Librarian Brandeis University Library and Technology Services (781) 736-4659 415 South Street, (MS 017/P.O. Box 549110) Waltham, MA 02454-9110 email: mauraa at brandeis.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maura Carbone Digital Initiatives Librarian Brandeis University Library and Technology Services (781) 736-4659 415 South Street, (MS 017/P.O. Box 549110) Waltham, MA 02454-9110 email: mauraa at brandeis.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maura Carbone Digital Initiatives Librarian Brandeis University Library and Technology Services (781) 736-4659 415 South Street, (MS 017/P.O. Box 549110) Waltham, MA 02454-9110 email: mauraa at brandeis.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From Matthew.Tallant at tamuk.edu Tue Apr 5 17:01:32 2016 From: Matthew.Tallant at tamuk.edu (Matthew H Tallant) Date: Tue, 5 Apr 2016 21:01:32 +0000 Subject: [Archivesspace_Users_Group] Problem In-Reply-To: References: , , Message-ID: Brad, We have not tried restarting the indexer and I just let my IT person to try that. Thanks, Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Brad Westbrook Sent: Tuesday, April 5, 2016 3:59 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Just for the record and to confine the problem, Matthew, I was able to import the EAD into test.archivesspace.org. See http://test.archivesspace.org/resources/65/edit#tree::resource_65. Login using admin / admin Have you tried restarting the indexer? See: http://archivesspace.github.io/archivesspace/user/re-creating-indexes/ Brad W. From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Matthew H Tallant Sent: Tuesday, April 05, 2016 4:42 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Well this brings up a more serious problem then. I just exported an EAD from ASpace and then imported it into our test repository and got the same problem, telling me no records were found in the input file. Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Maura Carbone > Sent: Tuesday, April 5, 2016 3:32 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem It looks like it didn't actually import -- under 1. Done reading JSON records , it says no records were found in the input file. It didn't actually create anything. On Tue, Apr 5, 2016 at 4:29 PM, Matthew H Tallant > wrote: Maura, Nothing is showing up. I attached a screen shot of what the log says. Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Maura Carbone > Sent: Tuesday, April 5, 2016 3:21 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem When you go to the import job, do you see any links at the bottom to the collection and items created? Under the log box, there should be a list of imported records. Is that not appearing at all? Or are you able to view those and just not able to successfully search for the item/see it in the overall list of resources? -Maura On Tue, Apr 5, 2016 at 4:05 PM, Matthew H Tallant > wrote: I am attaching the ead I am using and we are using v.1.3.0. This version of the ead was generated by using what ASpace generated for this collection since the ead we created failed the import so I wanted to see how Aspace formats it. Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Maura Carbone > Sent: Tuesday, April 5, 2016 2:53 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Do you have the EAD you used? Could you share it? Also what version of ASpace are you using? -Maura On Tue, Apr 5, 2016 at 3:36 PM, Matthew H Tallant > wrote: There is nothing that shows up in the "New and Modified Recrods" section. There is a notification that the job import was completed. Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Tomecek, Christy > Sent: Tuesday, April 5, 2016 10:29 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Out of curiosity, how have you tried to retrieve the resource record? Sometimes I have the issue where the field I?m searching for after an import doesn?t ?translate? into the resource record field correctly (my example from my experience is the way we form call number doesn?t form in the same way in the resource record due to how it?s written in the EAD and searching via the call number in our normal format doesn?t return it). If I can?t find it in resources, I will go to the job itself and click on one of the records in the ?New and Modified Records? section. Or is it a problem where no records show up in that section? Best, Christy -- Christy Tomecek Archives Assistant Manuscripts and Archives Yale University Library 203-432-7382 christy.tomecek at yale.edu From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Matthew H Tallant Sent: Tuesday, April 05, 2016 11:09 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Sorry about that. Yes he sees the collection in the database but will not display in resources. Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Maura Carbone > Sent: Tuesday, April 5, 2016 9:50 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Hi Matthew, Could you clarify what you mean by your IT guy looked and it showed up? Do you mean it showed up in the database? Thanks, Maura On Tue, Apr 5, 2016 at 10:19 AM, Matthew H Tallant > wrote: Hello All, We just started using so I did a test import of an EAD and fter completetion it does not show up in resources. My IT guy went in and looked and the collection shows up but for some reason it is not displaying. Any suggestions on what to do? Thanks, Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maura Carbone Digital Initiatives Librarian Brandeis University Library and Technology Services (781) 736-4659 415 South Street, (MS 017/P.O. Box 549110) Waltham, MA 02454-9110 email: mauraa at brandeis.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maura Carbone Digital Initiatives Librarian Brandeis University Library and Technology Services (781) 736-4659 415 South Street, (MS 017/P.O. Box 549110) Waltham, MA 02454-9110 email: mauraa at brandeis.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maura Carbone Digital Initiatives Librarian Brandeis University Library and Technology Services (781) 736-4659 415 South Street, (MS 017/P.O. Box 549110) Waltham, MA 02454-9110 email: mauraa at brandeis.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maura Carbone Digital Initiatives Librarian Brandeis University Library and Technology Services (781) 736-4659 415 South Street, (MS 017/P.O. Box 549110) Waltham, MA 02454-9110 email: mauraa at brandeis.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From brad.westbrook at lyrasis.org Tue Apr 5 17:25:31 2016 From: brad.westbrook at lyrasis.org (Brad Westbrook) Date: Tue, 5 Apr 2016 21:25:31 +0000 Subject: [Archivesspace_Users_Group] Problem In-Reply-To: References: Message-ID: Very astute, Noah. Matthew, I would try make sure you selected the right import type before restarting the indexer. Brad From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Noah Huffman Sent: Tuesday, April 05, 2016 4:39 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Matthew, Did you make sure to select the correct import type (EAD) from the drop-down menu on the Background Job screen? Sometimes, if the Import type is set to MARCXML (the default) and you try to import EAD, you?ll get the exact message that you received in the log. It won?t throw an error, but it won?t load any records. -Noah From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Maura Carbone Sent: Tuesday, April 05, 2016 4:33 PM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Problem It looks like it didn't actually import -- under 1. Done reading JSON records , it says no records were found in the input file. It didn't actually create anything. On Tue, Apr 5, 2016 at 4:29 PM, Matthew H Tallant > wrote: Maura, Nothing is showing up. I attached a screen shot of what the log says. Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Maura Carbone > Sent: Tuesday, April 5, 2016 3:21 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem When you go to the import job, do you see any links at the bottom to the collection and items created? Under the log box, there should be a list of imported records. Is that not appearing at all? Or are you able to view those and just not able to successfully search for the item/see it in the overall list of resources? -Maura On Tue, Apr 5, 2016 at 4:05 PM, Matthew H Tallant > wrote: I am attaching the ead I am using and we are using v.1.3.0. This version of the ead was generated by using what ASpace generated for this collection since the ead we created failed the import so I wanted to see how Aspace formats it. Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Maura Carbone > Sent: Tuesday, April 5, 2016 2:53 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Do you have the EAD you used? Could you share it? Also what version of ASpace are you using? -Maura On Tue, Apr 5, 2016 at 3:36 PM, Matthew H Tallant > wrote: There is nothing that shows up in the "New and Modified Recrods" section. There is a notification that the job import was completed. Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Tomecek, Christy > Sent: Tuesday, April 5, 2016 10:29 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Out of curiosity, how have you tried to retrieve the resource record? Sometimes I have the issue where the field I?m searching for after an import doesn?t ?translate? into the resource record field correctly (my example from my experience is the way we form call number doesn?t form in the same way in the resource record due to how it?s written in the EAD and searching via the call number in our normal format doesn?t return it). If I can?t find it in resources, I will go to the job itself and click on one of the records in the ?New and Modified Records? section. Or is it a problem where no records show up in that section? Best, Christy -- Christy Tomecek Archives Assistant Manuscripts and Archives Yale University Library 203-432-7382 christy.tomecek at yale.edu From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Matthew H Tallant Sent: Tuesday, April 05, 2016 11:09 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Sorry about that. Yes he sees the collection in the database but will not display in resources. Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Maura Carbone > Sent: Tuesday, April 5, 2016 9:50 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Hi Matthew, Could you clarify what you mean by your IT guy looked and it showed up? Do you mean it showed up in the database? Thanks, Maura On Tue, Apr 5, 2016 at 10:19 AM, Matthew H Tallant > wrote: Hello All, We just started using so I did a test import of an EAD and fter completetion it does not show up in resources. My IT guy went in and looked and the collection shows up but for some reason it is not displaying. Any suggestions on what to do? Thanks, Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maura Carbone Digital Initiatives Librarian Brandeis University Library and Technology Services (781) 736-4659 415 South Street, (MS 017/P.O. Box 549110) Waltham, MA 02454-9110 email: mauraa at brandeis.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maura Carbone Digital Initiatives Librarian Brandeis University Library and Technology Services (781) 736-4659 415 South Street, (MS 017/P.O. Box 549110) Waltham, MA 02454-9110 email: mauraa at brandeis.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maura Carbone Digital Initiatives Librarian Brandeis University Library and Technology Services (781) 736-4659 415 South Street, (MS 017/P.O. Box 549110) Waltham, MA 02454-9110 email: mauraa at brandeis.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maura Carbone Digital Initiatives Librarian Brandeis University Library and Technology Services (781) 736-4659 415 South Street, (MS 017/P.O. Box 549110) Waltham, MA 02454-9110 email: mauraa at brandeis.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From Matthew.Tallant at tamuk.edu Tue Apr 5 17:27:37 2016 From: Matthew.Tallant at tamuk.edu (Matthew H Tallant) Date: Tue, 5 Apr 2016 21:27:37 +0000 Subject: [Archivesspace_Users_Group] Problem In-Reply-To: References: , Message-ID: I did check and I am choosing the right one. Did that one already so I double check. Once the indexer has finished should the imported ead's show up or do I have to reimport them? Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Brad Westbrook Sent: Tuesday, April 5, 2016 4:25 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Very astute, Noah. Matthew, I would try make sure you selected the right import type before restarting the indexer. Brad From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Noah Huffman Sent: Tuesday, April 05, 2016 4:39 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Matthew, Did you make sure to select the correct import type (EAD) from the drop-down menu on the Background Job screen? Sometimes, if the Import type is set to MARCXML (the default) and you try to import EAD, you?ll get the exact message that you received in the log. It won?t throw an error, but it won?t load any records. -Noah From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Maura Carbone Sent: Tuesday, April 05, 2016 4:33 PM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Problem It looks like it didn't actually import -- under 1. Done reading JSON records , it says no records were found in the input file. It didn't actually create anything. On Tue, Apr 5, 2016 at 4:29 PM, Matthew H Tallant > wrote: Maura, Nothing is showing up. I attached a screen shot of what the log says. Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Maura Carbone > Sent: Tuesday, April 5, 2016 3:21 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem When you go to the import job, do you see any links at the bottom to the collection and items created? Under the log box, there should be a list of imported records. Is that not appearing at all? Or are you able to view those and just not able to successfully search for the item/see it in the overall list of resources? -Maura On Tue, Apr 5, 2016 at 4:05 PM, Matthew H Tallant > wrote: I am attaching the ead I am using and we are using v.1.3.0. This version of the ead was generated by using what ASpace generated for this collection since the ead we created failed the import so I wanted to see how Aspace formats it. Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Maura Carbone > Sent: Tuesday, April 5, 2016 2:53 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Do you have the EAD you used? Could you share it? Also what version of ASpace are you using? -Maura On Tue, Apr 5, 2016 at 3:36 PM, Matthew H Tallant > wrote: There is nothing that shows up in the "New and Modified Recrods" section. There is a notification that the job import was completed. Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Tomecek, Christy > Sent: Tuesday, April 5, 2016 10:29 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Out of curiosity, how have you tried to retrieve the resource record? Sometimes I have the issue where the field I?m searching for after an import doesn?t ?translate? into the resource record field correctly (my example from my experience is the way we form call number doesn?t form in the same way in the resource record due to how it?s written in the EAD and searching via the call number in our normal format doesn?t return it). If I can?t find it in resources, I will go to the job itself and click on one of the records in the ?New and Modified Records? section. Or is it a problem where no records show up in that section? Best, Christy -- Christy Tomecek Archives Assistant Manuscripts and Archives Yale University Library 203-432-7382 christy.tomecek at yale.edu From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Matthew H Tallant Sent: Tuesday, April 05, 2016 11:09 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Sorry about that. Yes he sees the collection in the database but will not display in resources. Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Maura Carbone > Sent: Tuesday, April 5, 2016 9:50 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Hi Matthew, Could you clarify what you mean by your IT guy looked and it showed up? Do you mean it showed up in the database? Thanks, Maura On Tue, Apr 5, 2016 at 10:19 AM, Matthew H Tallant > wrote: Hello All, We just started using so I did a test import of an EAD and fter completetion it does not show up in resources. My IT guy went in and looked and the collection shows up but for some reason it is not displaying. Any suggestions on what to do? Thanks, Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maura Carbone Digital Initiatives Librarian Brandeis University Library and Technology Services (781) 736-4659 415 South Street, (MS 017/P.O. Box 549110) Waltham, MA 02454-9110 email: mauraa at brandeis.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maura Carbone Digital Initiatives Librarian Brandeis University Library and Technology Services (781) 736-4659 415 South Street, (MS 017/P.O. Box 549110) Waltham, MA 02454-9110 email: mauraa at brandeis.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maura Carbone Digital Initiatives Librarian Brandeis University Library and Technology Services (781) 736-4659 415 South Street, (MS 017/P.O. Box 549110) Waltham, MA 02454-9110 email: mauraa at brandeis.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maura Carbone Digital Initiatives Librarian Brandeis University Library and Technology Services (781) 736-4659 415 South Street, (MS 017/P.O. Box 549110) Waltham, MA 02454-9110 email: mauraa at brandeis.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From brad.westbrook at lyrasis.org Tue Apr 5 17:30:05 2016 From: brad.westbrook at lyrasis.org (Brad Westbrook) Date: Tue, 5 Apr 2016 21:30:05 +0000 Subject: [Archivesspace_Users_Group] Problem In-Reply-To: References: , Message-ID: I believe they should show up since they can be seen in your db ( that's what I remember you reporting earlier). From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Matthew H Tallant Sent: Tuesday, April 05, 2016 5:28 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem I did check and I am choosing the right one. Did that one already so I double check. Once the indexer has finished should the imported ead's show up or do I have to reimport them? Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Brad Westbrook > Sent: Tuesday, April 5, 2016 4:25 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Very astute, Noah. Matthew, I would try make sure you selected the right import type before restarting the indexer. Brad From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Noah Huffman Sent: Tuesday, April 05, 2016 4:39 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Matthew, Did you make sure to select the correct import type (EAD) from the drop-down menu on the Background Job screen? Sometimes, if the Import type is set to MARCXML (the default) and you try to import EAD, you'll get the exact message that you received in the log. It won't throw an error, but it won't load any records. -Noah From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Maura Carbone Sent: Tuesday, April 05, 2016 4:33 PM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Problem It looks like it didn't actually import -- under 1. Done reading JSON records , it says no records were found in the input file. It didn't actually create anything. On Tue, Apr 5, 2016 at 4:29 PM, Matthew H Tallant > wrote: Maura, Nothing is showing up. I attached a screen shot of what the log says. Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Maura Carbone > Sent: Tuesday, April 5, 2016 3:21 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem When you go to the import job, do you see any links at the bottom to the collection and items created? Under the log box, there should be a list of imported records. Is that not appearing at all? Or are you able to view those and just not able to successfully search for the item/see it in the overall list of resources? -Maura On Tue, Apr 5, 2016 at 4:05 PM, Matthew H Tallant > wrote: I am attaching the ead I am using and we are using v.1.3.0. This version of the ead was generated by using what ASpace generated for this collection since the ead we created failed the import so I wanted to see how Aspace formats it. Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Maura Carbone > Sent: Tuesday, April 5, 2016 2:53 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Do you have the EAD you used? Could you share it? Also what version of ASpace are you using? -Maura On Tue, Apr 5, 2016 at 3:36 PM, Matthew H Tallant > wrote: There is nothing that shows up in the "New and Modified Recrods" section. There is a notification that the job import was completed. Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Tomecek, Christy > Sent: Tuesday, April 5, 2016 10:29 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Out of curiosity, how have you tried to retrieve the resource record? Sometimes I have the issue where the field I'm searching for after an import doesn't 'translate' into the resource record field correctly (my example from my experience is the way we form call number doesn't form in the same way in the resource record due to how it's written in the EAD and searching via the call number in our normal format doesn't return it). If I can't find it in resources, I will go to the job itself and click on one of the records in the "New and Modified Records" section. Or is it a problem where no records show up in that section? Best, Christy -- Christy Tomecek Archives Assistant Manuscripts and Archives Yale University Library 203-432-7382 christy.tomecek at yale.edu From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Matthew H Tallant Sent: Tuesday, April 05, 2016 11:09 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Sorry about that. Yes he sees the collection in the database but will not display in resources. Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Maura Carbone > Sent: Tuesday, April 5, 2016 9:50 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Hi Matthew, Could you clarify what you mean by your IT guy looked and it showed up? Do you mean it showed up in the database? Thanks, Maura On Tue, Apr 5, 2016 at 10:19 AM, Matthew H Tallant > wrote: Hello All, We just started using so I did a test import of an EAD and fter completetion it does not show up in resources. My IT guy went in and looked and the collection shows up but for some reason it is not displaying. Any suggestions on what to do? Thanks, Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maura Carbone Digital Initiatives Librarian Brandeis University Library and Technology Services (781) 736-4659 415 South Street, (MS 017/P.O. Box 549110) Waltham, MA 02454-9110 email: mauraa at brandeis.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maura Carbone Digital Initiatives Librarian Brandeis University Library and Technology Services (781) 736-4659 415 South Street, (MS 017/P.O. Box 549110) Waltham, MA 02454-9110 email: mauraa at brandeis.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maura Carbone Digital Initiatives Librarian Brandeis University Library and Technology Services (781) 736-4659 415 South Street, (MS 017/P.O. Box 549110) Waltham, MA 02454-9110 email: mauraa at brandeis.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maura Carbone Digital Initiatives Librarian Brandeis University Library and Technology Services (781) 736-4659 415 South Street, (MS 017/P.O. Box 549110) Waltham, MA 02454-9110 email: mauraa at brandeis.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From psuda1 at tulane.edu Tue Apr 5 17:52:17 2016 From: psuda1 at tulane.edu (Suda, Phillip J) Date: Tue, 5 Apr 2016 21:52:17 +0000 Subject: [Archivesspace_Users_Group] Problem Message-ID: I concur. If they are in the DB, they should show up after reindexing. Are they published so they will appear on public interface or are they not showing up on staff interface either? Thanks, Phil On Apr 5, 2016 4:30 PM, Brad Westbrook wrote: I believe they should show up since they can be seen in your db ( that?s what I remember you reporting earlier). From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Matthew H Tallant Sent: Tuesday, April 05, 2016 5:28 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem I did check and I am choosing the right one. Did that one already so I double check. Once the indexer has finished should the imported ead's show up or do I have to reimport them? Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Brad Westbrook > Sent: Tuesday, April 5, 2016 4:25 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Very astute, Noah. Matthew, I would try make sure you selected the right import type before restarting the indexer. Brad From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Noah Huffman Sent: Tuesday, April 05, 2016 4:39 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Matthew, Did you make sure to select the correct import type (EAD) from the drop-down menu on the Background Job screen? Sometimes, if the Import type is set to MARCXML (the default) and you try to import EAD, you?ll get the exact message that you received in the log. It won?t throw an error, but it won?t load any records. -Noah From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Maura Carbone Sent: Tuesday, April 05, 2016 4:33 PM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Problem It looks like it didn't actually import -- under 1. Done reading JSON records , it says no records were found in the input file. It didn't actually create anything. On Tue, Apr 5, 2016 at 4:29 PM, Matthew H Tallant > wrote: Maura, Nothing is showing up. I attached a screen shot of what the log says. Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Maura Carbone > Sent: Tuesday, April 5, 2016 3:21 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem When you go to the import job, do you see any links at the bottom to the collection and items created? Under the log box, there should be a list of imported records. Is that not appearing at all? Or are you able to view those and just not able to successfully search for the item/see it in the overall list of resources? -Maura On Tue, Apr 5, 2016 at 4:05 PM, Matthew H Tallant > wrote: I am attaching the ead I am using and we are using v.1.3.0. This version of the ead was generated by using what ASpace generated for this collection since the ead we created failed the import so I wanted to see how Aspace formats it. Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Maura Carbone > Sent: Tuesday, April 5, 2016 2:53 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Do you have the EAD you used? Could you share it? Also what version of ASpace are you using? -Maura On Tue, Apr 5, 2016 at 3:36 PM, Matthew H Tallant > wrote: There is nothing that shows up in the "New and Modified Recrods" section. There is a notification that the job import was completed. Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Tomecek, Christy > Sent: Tuesday, April 5, 2016 10:29 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Out of curiosity, how have you tried to retrieve the resource record? Sometimes I have the issue where the field I?m searching for after an import doesn?t ?translate? into the resource record field correctly (my example from my experience is the way we form call number doesn?t form in the same way in the resource record due to how it?s written in the EAD and searching via the call number in our normal format doesn?t return it). If I can?t find it in resources, I will go to the job itself and click on one of the records in the ?New and Modified Records? section. Or is it a problem where no records show up in that section? Best, Christy -- Christy Tomecek Archives Assistant Manuscripts and Archives Yale University Library 203-432-7382 christy.tomecek at yale.edu From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Matthew H Tallant Sent: Tuesday, April 05, 2016 11:09 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Sorry about that. Yes he sees the collection in the database but will not display in resources. Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Maura Carbone > Sent: Tuesday, April 5, 2016 9:50 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Hi Matthew, Could you clarify what you mean by your IT guy looked and it showed up? Do you mean it showed up in the database? Thanks, Maura On Tue, Apr 5, 2016 at 10:19 AM, Matthew H Tallant > wrote: Hello All, We just started using so I did a test import of an EAD and fter completetion it does not show up in resources. My IT guy went in and looked and the collection shows up but for some reason it is not displaying. Any suggestions on what to do? Thanks, Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maura Carbone Digital Initiatives Librarian Brandeis University Library and Technology Services (781) 736-4659 415 South Street, (MS 017/P.O. Box 549110) Waltham, MA 02454-9110 email: mauraa at brandeis.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maura Carbone Digital Initiatives Librarian Brandeis University Library and Technology Services (781) 736-4659 415 South Street, (MS 017/P.O. Box 549110) Waltham, MA 02454-9110 email: mauraa at brandeis.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maura Carbone Digital Initiatives Librarian Brandeis University Library and Technology Services (781) 736-4659 415 South Street, (MS 017/P.O. Box 549110) Waltham, MA 02454-9110 email: mauraa at brandeis.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maura Carbone Digital Initiatives Librarian Brandeis University Library and Technology Services (781) 736-4659 415 South Street, (MS 017/P.O. Box 549110) Waltham, MA 02454-9110 email: mauraa at brandeis.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From noah.huffman at duke.edu Wed Apr 6 09:05:42 2016 From: noah.huffman at duke.edu (Noah Huffman) Date: Wed, 6 Apr 2016 13:05:42 +0000 Subject: [Archivesspace_Users_Group] EAD Import trouble with audience/publish In-Reply-To: References: Message-ID: Mark, I'm not aware of any pull requests for modifying the EAD converter. I think it'd be nice to include in the core code assuming that everyone (the community) agrees that publishing everything by default is the expected behavior. I'm pretty sure the changes I made will apply to notes at any level (component or collection), but I could be wrong and I haven't tested extensively. It's also possible I missed some notes. I just took the example code that Patrick shared and applied it to some other locations (for both single and multi-part notes). -Noah From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Custer, Mark Sent: Tuesday, April 05, 2016 4:38 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] EAD Import trouble with audience/publish This is great, Noah (and Patrick!). Do you know if anyone created a pull request yet to put this into the core code? If not, I'll be happy to do that at some point next week since it would make the most sense for this type of update to live in the core code. Also, did you (or anyone else) modify the importer so that @audience='internal' was respected at the collection and component level? I seem to remember that the importer always publishes the components, but it's been a while since I looked at what happens there. Mark From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Noah Huffman Sent: Tuesday, 05 April, 2016 4:06 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] EAD Import trouble with audience/publish Hi Jane, I noticed that Patrick G. from the Rockefeller Archives shared a solution to this same issue back on Nov. 16 (Subject line: Audience Question). Basically, you can modify the EAD converter that Chris mentions to set all imported notes to 'published' by default unless EAD elements have @audience='internal'. You can set up the modified EAD converter as a plugin. I needed to do this locally, so I went ahead a wrote a plugin. Here is the modified EAD converter: https://github.com/noahgh221/archivesspace-duke-plugins/blob/master/plugins/duke-ead-importer/backend/converters/duke_ead_converter.rb Here's how to set up the plugin: 1. Download the modified EAD converter file above (click 'Raw', save as, etc.) 2. Save the file to the plugins directory in your ASpace application files: plugins/duke-ead-importer/backend/converters/duke_ead_converter.rb (you'll need to create the duke-ead-importer/backend/converters/ directory structure) 3. Open the config/config.rb file, add the name of the plugin to the line that begins AppConfig[:plugins], and save it. For example: AppConfig[:plugins] = ['local', 'duke-ead-converter'] 4. Restart the archivesspace application (archivesspace/archivesspace.sh or archivesspace/archivesspace.bat on Windows) 5. Start a new EAD import job For more info on how plugins work, see: http://archivesspace.github.io/archivesspace/user/archivesspace-plug-ins-readme/ I ran a couple of EAD import tests using this plugin and it seems to publish all imported notes by default unless EAD tags include @audience="internal". Still, I'd test this before importing all your EADs to production. Hope this helps. -Noah ================ Noah Huffman Archivist for Metadata, Systems, and Digital Records David M. Rubenstein Rare Book & Manuscript Library Duke University From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Tuesday, April 05, 2016 2:45 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] EAD Import trouble with audience/publish Hi, Yes, it looks like the EAD converter only looks at @audience for archdesc and c tags. b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Jane LaBarbara > Sent: Monday, April 04, 2016 8:34 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] EAD Import trouble with audience/publish Dear all, I'm using legacy EAD XML to test ArchivesSpace's EAD Import in preparation for a mass migration to ArchivesSpace. I've noticed that I can add the attribute audience="external" to and all of my "notes" (e.g. , , and many more), but the resulting Resource Record is only published at the highest level-the notes themselves are not published. Once we migrate, I'm guessing this will mean that staff will have to go into each Resource Record and click the "publish" checkboxes for everything we need to show up in the public view, and we have over 4000 collections. Has anyone else noticed that the EAD Import does not respect audience="external", or found a solution or workaround for this? Thanks, Jane Jane Metters LaBarbara Assistant Curator West Virginia & Regional History Center West Virginia University Libraries Reference desk: 304-293-3536 Office phone: 304-293-0352 Email: jane.labarbara at mail.wvu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From PGalligan at rockarch.org Wed Apr 6 09:08:52 2016 From: PGalligan at rockarch.org (Galligan, Patrick) Date: Wed, 6 Apr 2016 09:08:52 -0400 Subject: [Archivesspace_Users_Group] EAD Import trouble with audience/publish In-Reply-To: References: Message-ID: Noah, Yeah, in my experience the EAD importer modifications that we made should apply to all levels on import, but as you called out, you have to make some more tweaks for different types of notes, but it's pretty easy to find those in the importer file. Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Noah Huffman Sent: Wednesday, April 06, 2016 9:06 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] EAD Import trouble with audience/publish Mark, I'm not aware of any pull requests for modifying the EAD converter. I think it'd be nice to include in the core code assuming that everyone (the community) agrees that publishing everything by default is the expected behavior. I'm pretty sure the changes I made will apply to notes at any level (component or collection), but I could be wrong and I haven't tested extensively. It's also possible I missed some notes. I just took the example code that Patrick shared and applied it to some other locations (for both single and multi-part notes). -Noah From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Custer, Mark Sent: Tuesday, April 05, 2016 4:38 PM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] EAD Import trouble with audience/publish This is great, Noah (and Patrick!). Do you know if anyone created a pull request yet to put this into the core code? If not, I'll be happy to do that at some point next week since it would make the most sense for this type of update to live in the core code. Also, did you (or anyone else) modify the importer so that @audience='internal' was respected at the collection and component level? I seem to remember that the importer always publishes the components, but it's been a while since I looked at what happens there. Mark From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Noah Huffman Sent: Tuesday, 05 April, 2016 4:06 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] EAD Import trouble with audience/publish Hi Jane, I noticed that Patrick G. from the Rockefeller Archives shared a solution to this same issue back on Nov. 16 (Subject line: Audience Question). Basically, you can modify the EAD converter that Chris mentions to set all imported notes to 'published' by default unless EAD elements have @audience='internal'. You can set up the modified EAD converter as a plugin. I needed to do this locally, so I went ahead a wrote a plugin. Here is the modified EAD converter: https://github.com/noahgh221/archivesspace-duke-plugins/blob/master/plugins/duke-ead-importer/backend/converters/duke_ead_converter.rb Here's how to set up the plugin: 1. Download the modified EAD converter file above (click 'Raw', save as, etc.) 2. Save the file to the plugins directory in your ASpace application files: plugins/duke-ead-importer/backend/converters/duke_ead_converter.rb (you'll need to create the duke-ead-importer/backend/converters/ directory structure) 3. Open the config/config.rb file, add the name of the plugin to the line that begins AppConfig[:plugins], and save it. For example: AppConfig[:plugins] = ['local', 'duke-ead-converter'] 4. Restart the archivesspace application (archivesspace/archivesspace.sh or archivesspace/archivesspace.bat on Windows) 5. Start a new EAD import job For more info on how plugins work, see: http://archivesspace.github.io/archivesspace/user/archivesspace-plug-ins-readme/ I ran a couple of EAD import tests using this plugin and it seems to publish all imported notes by default unless EAD tags include @audience="internal". Still, I'd test this before importing all your EADs to production. Hope this helps. -Noah ================ Noah Huffman Archivist for Metadata, Systems, and Digital Records David M. Rubenstein Rare Book & Manuscript Library Duke University From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Tuesday, April 05, 2016 2:45 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] EAD Import trouble with audience/publish Hi, Yes, it looks like the EAD converter only looks at @audience for archdesc and c tags. b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Jane LaBarbara > Sent: Monday, April 04, 2016 8:34 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] EAD Import trouble with audience/publish Dear all, I'm using legacy EAD XML to test ArchivesSpace's EAD Import in preparation for a mass migration to ArchivesSpace. I've noticed that I can add the attribute audience="external" to and all of my "notes" (e.g. , , and many more), but the resulting Resource Record is only published at the highest level-the notes themselves are not published. Once we migrate, I'm guessing this will mean that staff will have to go into each Resource Record and click the "publish" checkboxes for everything we need to show up in the public view, and we have over 4000 collections. Has anyone else noticed that the EAD Import does not respect audience="external", or found a solution or workaround for this? Thanks, Jane Jane Metters LaBarbara Assistant Curator West Virginia & Regional History Center West Virginia University Libraries Reference desk: 304-293-3536 Office phone: 304-293-0352 Email: jane.labarbara at mail.wvu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From mark.custer at yale.edu Wed Apr 6 09:59:23 2016 From: mark.custer at yale.edu (Custer, Mark) Date: Wed, 6 Apr 2016 13:59:23 +0000 Subject: [Archivesspace_Users_Group] EAD Import trouble with audience/publish In-Reply-To: References: Message-ID: Thanks to you both. I'll try to dig into the importer code next week. I'm not sure if this is entirely an "if the community agrees" type of change, though. It seems to me that this is just following the EAD standard (i.e. respecting the audience attribute, rather than ignoring it.. at least almost all of the time, which I'll explain below). If I understand correctly, the current EAD importer ignores the audience attribute entirely. Instead, it takes the following three actions by default, regardless of what the metadata says: 1. Publish the finding aid 2. Publish all components of the finding 3. Unpublish all notes in the finding aid Is that right? (I haven't tested this in a while, so I'm not entirely sure) If so, I think that each of those three actions need to be reconsidered, and here's why: 1. If you're using the ASpace PUI, do you really want a newly imported EAD finding aid to be added immediately to the PUI? My hunch is no, for the following reasons: a. You probably want to review the record first. b. You might have to update some of the metadata, depending on the state of the EAD importer (I'm primarily thinking of how those physdesc elements are interpreted upon import). c. You might be importing a partial finding aid, like a new series, that you plan to merge with a pre-existing finding aid. In that case, this newly-imported file is only meant to be temporary, so having that indexed and showing up as a new finding aid in the PUI would be problematic to say the least. So, this is the one and only place where I'd prefer the EAD importer to ignore the EAD metadata. By default, all imported resources (whether MARC or EAD) should be set to unpublished. Setting the entire finding aid to published by default is only going to cause problems, it seems. Plus, once the finding aid is truly ready to be published, all that you have to do is select the publish checkbox and hit save. Simple and safe. 2. What if you have 150 of 2000 components in an EAD file set to internal only? Since the current importer sets every component to be published, you'd have to unpublish those 150 components after an import, which would be extremely problematic, especially because those components will probably show up in the PUI before you have a chance to update the records. Much simpler would be if the importer would unpublish the 150 components (the ones that have an audience attribute set to "internal"), and publish the other 1850 components (the ones that either don't have an audience attribute, or the ones that have an audience attribute set to "external"). 3. This is the strangest default option, I think. Why do the components get published by default, but the notes get unpublished? Just like with action 2, I think that the EAD importer should respect the audience attribute here in the EAD source file. We definitely have finding aids where a few notes are marked as internal, but the bulk are set to be published. Because of this, the "publish all" button is actually very dangerous in those cases where the entire contents of a finding aid are not intended to be public. What do others think? Mark From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Galligan, Patrick Sent: Wednesday, 06 April, 2016 9:09 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] EAD Import trouble with audience/publish Noah, Yeah, in my experience the EAD importer modifications that we made should apply to all levels on import, but as you called out, you have to make some more tweaks for different types of notes, but it's pretty easy to find those in the importer file. Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Noah Huffman Sent: Wednesday, April 06, 2016 9:06 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] EAD Import trouble with audience/publish Mark, I'm not aware of any pull requests for modifying the EAD converter. I think it'd be nice to include in the core code assuming that everyone (the community) agrees that publishing everything by default is the expected behavior. I'm pretty sure the changes I made will apply to notes at any level (component or collection), but I could be wrong and I haven't tested extensively. It's also possible I missed some notes. I just took the example code that Patrick shared and applied it to some other locations (for both single and multi-part notes). -Noah From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Custer, Mark Sent: Tuesday, April 05, 2016 4:38 PM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] EAD Import trouble with audience/publish This is great, Noah (and Patrick!). Do you know if anyone created a pull request yet to put this into the core code? If not, I'll be happy to do that at some point next week since it would make the most sense for this type of update to live in the core code. Also, did you (or anyone else) modify the importer so that @audience='internal' was respected at the collection and component level? I seem to remember that the importer always publishes the components, but it's been a while since I looked at what happens there. Mark From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Noah Huffman Sent: Tuesday, 05 April, 2016 4:06 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] EAD Import trouble with audience/publish Hi Jane, I noticed that Patrick G. from the Rockefeller Archives shared a solution to this same issue back on Nov. 16 (Subject line: Audience Question). Basically, you can modify the EAD converter that Chris mentions to set all imported notes to 'published' by default unless EAD elements have @audience='internal'. You can set up the modified EAD converter as a plugin. I needed to do this locally, so I went ahead a wrote a plugin. Here is the modified EAD converter: https://github.com/noahgh221/archivesspace-duke-plugins/blob/master/plugins/duke-ead-importer/backend/converters/duke_ead_converter.rb Here's how to set up the plugin: 1. Download the modified EAD converter file above (click 'Raw', save as, etc.) 2. Save the file to the plugins directory in your ASpace application files: plugins/duke-ead-importer/backend/converters/duke_ead_converter.rb (you'll need to create the duke-ead-importer/backend/converters/ directory structure) 3. Open the config/config.rb file, add the name of the plugin to the line that begins AppConfig[:plugins], and save it. For example: AppConfig[:plugins] = ['local', 'duke-ead-converter'] 4. Restart the archivesspace application (archivesspace/archivesspace.sh or archivesspace/archivesspace.bat on Windows) 5. Start a new EAD import job For more info on how plugins work, see: http://archivesspace.github.io/archivesspace/user/archivesspace-plug-ins-readme/ I ran a couple of EAD import tests using this plugin and it seems to publish all imported notes by default unless EAD tags include @audience="internal". Still, I'd test this before importing all your EADs to production. Hope this helps. -Noah ================ Noah Huffman Archivist for Metadata, Systems, and Digital Records David M. Rubenstein Rare Book & Manuscript Library Duke University From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Tuesday, April 05, 2016 2:45 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] EAD Import trouble with audience/publish Hi, Yes, it looks like the EAD converter only looks at @audience for archdesc and c tags. b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Jane LaBarbara > Sent: Monday, April 04, 2016 8:34 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] EAD Import trouble with audience/publish Dear all, I'm using legacy EAD XML to test ArchivesSpace's EAD Import in preparation for a mass migration to ArchivesSpace. I've noticed that I can add the attribute audience="external" to and all of my "notes" (e.g. , , and many more), but the resulting Resource Record is only published at the highest level-the notes themselves are not published. Once we migrate, I'm guessing this will mean that staff will have to go into each Resource Record and click the "publish" checkboxes for everything we need to show up in the public view, and we have over 4000 collections. Has anyone else noticed that the EAD Import does not respect audience="external", or found a solution or workaround for this? Thanks, Jane Jane Metters LaBarbara Assistant Curator West Virginia & Regional History Center West Virginia University Libraries Reference desk: 304-293-3536 Office phone: 304-293-0352 Email: jane.labarbara at mail.wvu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From mark.custer at yale.edu Wed Apr 6 10:14:40 2016 From: mark.custer at yale.edu (Custer, Mark) Date: Wed, 6 Apr 2016 14:14:40 +0000 Subject: [Archivesspace_Users_Group] EAD Import trouble with audience/publish In-Reply-To: References: Message-ID: And Noah, all: Here's what the EAD 2002 tag library states about the audience attribute: AUDIENCE -- An attribute that helps control whether the information contained in the element should be available to all viewers or only to repository staff. Available for all elements except line break . The audience attribute can be set to "external" in to allow access to all the information about the materials being described in the finding aid, but specific elements within can be set to "internal" to reserve that information for repository access only. This feature is intended to assist application software in restricting access to particular information by explicitly coding data that is potentially sensitive or may otherwise have a limited audience. Special software capability may be needed, however, to prevent the export of an element marked "internal" when a whole finding aid is displayed in a networked environment. Values are: * external (default value) * internal Because of that, I think the community has already made that decision (and that's how the AT EAD importer behaved; anyone know what the Archon importer did?). That said, I still think it would be wise, as I mentioned previously, if the ASpace importer would always set an imported finding aid to be unpublished due to the fact that the ASpace staff interface and public interface are so tightly coupled together. Plus, it's quite easy to hit "publish" after the fact, once you're really ready for things to go live. From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Custer, Mark Sent: Wednesday, 06 April, 2016 9:59 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] EAD Import trouble with audience/publish Thanks to you both. I'll try to dig into the importer code next week. I'm not sure if this is entirely an "if the community agrees" type of change, though. It seems to me that this is just following the EAD standard (i.e. respecting the audience attribute, rather than ignoring it.. at least almost all of the time, which I'll explain below). If I understand correctly, the current EAD importer ignores the audience attribute entirely. Instead, it takes the following three actions by default, regardless of what the metadata says: 1. Publish the finding aid 2. Publish all components of the finding 3. Unpublish all notes in the finding aid Is that right? (I haven't tested this in a while, so I'm not entirely sure) If so, I think that each of those three actions need to be reconsidered, and here's why: 1. If you're using the ASpace PUI, do you really want a newly imported EAD finding aid to be added immediately to the PUI? My hunch is no, for the following reasons: a. You probably want to review the record first. b. You might have to update some of the metadata, depending on the state of the EAD importer (I'm primarily thinking of how those physdesc elements are interpreted upon import). c. You might be importing a partial finding aid, like a new series, that you plan to merge with a pre-existing finding aid. In that case, this newly-imported file is only meant to be temporary, so having that indexed and showing up as a new finding aid in the PUI would be problematic to say the least. So, this is the one and only place where I'd prefer the EAD importer to ignore the EAD metadata. By default, all imported resources (whether MARC or EAD) should be set to unpublished. Setting the entire finding aid to published by default is only going to cause problems, it seems. Plus, once the finding aid is truly ready to be published, all that you have to do is select the publish checkbox and hit save. Simple and safe. 2. What if you have 150 of 2000 components in an EAD file set to internal only? Since the current importer sets every component to be published, you'd have to unpublish those 150 components after an import, which would be extremely problematic, especially because those components will probably show up in the PUI before you have a chance to update the records. Much simpler would be if the importer would unpublish the 150 components (the ones that have an audience attribute set to "internal"), and publish the other 1850 components (the ones that either don't have an audience attribute, or the ones that have an audience attribute set to "external"). 3. This is the strangest default option, I think. Why do the components get published by default, but the notes get unpublished? Just like with action 2, I think that the EAD importer should respect the audience attribute here in the EAD source file. We definitely have finding aids where a few notes are marked as internal, but the bulk are set to be published. Because of this, the "publish all" button is actually very dangerous in those cases where the entire contents of a finding aid are not intended to be public. What do others think? Mark From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Galligan, Patrick Sent: Wednesday, 06 April, 2016 9:09 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] EAD Import trouble with audience/publish Noah, Yeah, in my experience the EAD importer modifications that we made should apply to all levels on import, but as you called out, you have to make some more tweaks for different types of notes, but it's pretty easy to find those in the importer file. Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Noah Huffman Sent: Wednesday, April 06, 2016 9:06 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] EAD Import trouble with audience/publish Mark, I'm not aware of any pull requests for modifying the EAD converter. I think it'd be nice to include in the core code assuming that everyone (the community) agrees that publishing everything by default is the expected behavior. I'm pretty sure the changes I made will apply to notes at any level (component or collection), but I could be wrong and I haven't tested extensively. It's also possible I missed some notes. I just took the example code that Patrick shared and applied it to some other locations (for both single and multi-part notes). -Noah From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Custer, Mark Sent: Tuesday, April 05, 2016 4:38 PM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] EAD Import trouble with audience/publish This is great, Noah (and Patrick!). Do you know if anyone created a pull request yet to put this into the core code? If not, I'll be happy to do that at some point next week since it would make the most sense for this type of update to live in the core code. Also, did you (or anyone else) modify the importer so that @audience='internal' was respected at the collection and component level? I seem to remember that the importer always publishes the components, but it's been a while since I looked at what happens there. Mark From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Noah Huffman Sent: Tuesday, 05 April, 2016 4:06 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] EAD Import trouble with audience/publish Hi Jane, I noticed that Patrick G. from the Rockefeller Archives shared a solution to this same issue back on Nov. 16 (Subject line: Audience Question). Basically, you can modify the EAD converter that Chris mentions to set all imported notes to 'published' by default unless EAD elements have @audience='internal'. You can set up the modified EAD converter as a plugin. I needed to do this locally, so I went ahead a wrote a plugin. Here is the modified EAD converter: https://github.com/noahgh221/archivesspace-duke-plugins/blob/master/plugins/duke-ead-importer/backend/converters/duke_ead_converter.rb Here's how to set up the plugin: 1. Download the modified EAD converter file above (click 'Raw', save as, etc.) 2. Save the file to the plugins directory in your ASpace application files: plugins/duke-ead-importer/backend/converters/duke_ead_converter.rb (you'll need to create the duke-ead-importer/backend/converters/ directory structure) 3. Open the config/config.rb file, add the name of the plugin to the line that begins AppConfig[:plugins], and save it. For example: AppConfig[:plugins] = ['local', 'duke-ead-converter'] 4. Restart the archivesspace application (archivesspace/archivesspace.sh or archivesspace/archivesspace.bat on Windows) 5. Start a new EAD import job For more info on how plugins work, see: http://archivesspace.github.io/archivesspace/user/archivesspace-plug-ins-readme/ I ran a couple of EAD import tests using this plugin and it seems to publish all imported notes by default unless EAD tags include @audience="internal". Still, I'd test this before importing all your EADs to production. Hope this helps. -Noah ================ Noah Huffman Archivist for Metadata, Systems, and Digital Records David M. Rubenstein Rare Book & Manuscript Library Duke University From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Tuesday, April 05, 2016 2:45 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] EAD Import trouble with audience/publish Hi, Yes, it looks like the EAD converter only looks at @audience for archdesc and c tags. b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Jane LaBarbara > Sent: Monday, April 04, 2016 8:34 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] EAD Import trouble with audience/publish Dear all, I'm using legacy EAD XML to test ArchivesSpace's EAD Import in preparation for a mass migration to ArchivesSpace. I've noticed that I can add the attribute audience="external" to and all of my "notes" (e.g. , , and many more), but the resulting Resource Record is only published at the highest level-the notes themselves are not published. Once we migrate, I'm guessing this will mean that staff will have to go into each Resource Record and click the "publish" checkboxes for everything we need to show up in the public view, and we have over 4000 collections. Has anyone else noticed that the EAD Import does not respect audience="external", or found a solution or workaround for this? Thanks, Jane Jane Metters LaBarbara Assistant Curator West Virginia & Regional History Center West Virginia University Libraries Reference desk: 304-293-3536 Office phone: 304-293-0352 Email: jane.labarbara at mail.wvu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From PGalligan at rockarch.org Wed Apr 6 10:31:32 2016 From: PGalligan at rockarch.org (Galligan, Patrick) Date: Wed, 6 Apr 2016 10:31:32 -0400 Subject: [Archivesspace_Users_Group] Common script repository? In-Reply-To: References: <4C4D6C6A-052E-4FC9-9E37-98215634D2C3@lyrasis.org> Message-ID: Circling back around on this, it seems as though most people are in favor of managing this sort of information directly in Github somehow. I think we can run into some of the same problems (advertising the location of a github org, adding members, etc.) as we have on the Wiki, but github does make more sense to handle code. As of right now I think there are two ends of the spectrum: 1. Create a github.io page with links to separate github repos 2. Create a github organization and have people fork their repos into this new organization I'm sure there are some options in between the two if others more familiar with github have some ideas. I think both have their pros and cons. The github organization would require diligent updates to make sure the forked repos are actually the same as the original master branch if there are ever any updates. Thoughts? Suggestions? Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Christine Di Bella Sent: Thursday, March 31, 2016 10:24 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Common script repository? Dear Tom, The FAQ on the ArchivesSpace website is still pretty accurate on this topic (see http://archivesspace.org/faq#memberbenefits). We could definitely add explicit mention of the wiki (http://wiki.archivesspace.org) there given that it's a point of confusion here. As far as the different channels go, the wiki itself is public and explains the various channels and tools we use for communication, development, and community interaction. When channels are only available to members, we mention that. If we don't mention it being closed, it's open. Given the number of inquiries we get that way, I think most people realize that we do have a public email address (ArchivesSpaceHome at lyrasis.org) that reaches members of the program team. Lots of people use it to contact us with general and more specific questions about the application, membership, and other services and activities. While we can't provide much in the way of technical support through that channel for non-members, we do not distinguish between members and non-members in answering questions about the application and pointing people in the direction of other resources available to them, regardless of what they decide about membership. But I know when there is confusion, there's a reason. We can definitely go over our online sites and materials we give out at conferences with an eye toward ways to make this clearer. If any of you have ideas or suggestions of what would help you or colleagues that have these concerns, we'd be very glad to have them. Christine From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Tom Cramer Sent: Wednesday, March 30, 2016 1:50 PM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Common script repository? Christine, Thanks for this. Is there a concise summary somewhere of what ArchiveSpace resources and channels are publicly available, and which are restricted to members and/or ASpace governance groups? I am having a hard time grokking the current constellation-and it seems I might not be the only one. Thanks, - Tom On Mar 30, 2016, at 4:22 AM, Christine Di Bella > wrote: Not to sidetrack this discussion, but in case there is confusion here, most development and tech resources, including the ArchivesSpace wiki page mentioned in this thread, are not limited to members. The pages are public. (A Google search for "archivesspace plugins" brings up that wiki page as the first result.) That, of course, doesn't mean the current plugins page on the wiki is the best place to share these items. I'd prefer to have that page just point to a community-run repository on Github or somewhere else that the people doing the bulk of that dev work decide on and find easy to contribute to, since it sounds like the wiki isn't that place. In the case of the wiki, anyone - member or nonmember - can request an account to edit community pages. In the case of the github documentation, anyone can join the archivesspace repository and submit a pull request to make the documentation better. There are people within the member community and program staff that have more responsibilities and editing/approval privileges than others, but most of the efforts themselves are open to all. Just wanted to clarify that for people who may not realize. This is a great discussion and I'm looking forward to seeing what you decide. Christine Christine Di Bella Community Outreach and Support Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) On Mar 30, 2016, at 4:06 AM, Chris Fitzpatrick > wrote: 100% agree. I think development and tech stuff should be moved on the other side of the paywall. b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Mayo, Dave > Sent: Tuesday, March 29, 2016 5:02 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Common script repository? Also interested - I think it needs to be somewhere that's more publicly accessible than the ASpace wiki (I think Github more or less qualifies, as there's no money/institutional barrier to making a PR or editing wiki. - Dave From: , Phillip J > Reply-To: Archivesspace Users Group > Date: Tuesday, March 29, 2016 at 9:55 AM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Common script repository? Patrick, I was thinking of about this very thing this morning: where can I post some of my plugins or scripts to share with the larger community? I personally like the Github org/repository idea. Thanks, Phil Phillip Suda Systems Librarian Howard-Tilton Memorial Library Tulane University psuda1 at tulane.edu 504-865-5607 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Galligan, Patrick Sent: Tuesday, March 29, 2016 8:51 AM To: Archivesspace Users Group > Subject: [Archivesspace_Users_Group] Common script repository? Hi all, Right before and during Code4Lib there was some talk about the best place to advertise the work different people have been doing with scripts related to ArchivesSpace, and the best way to collect or get the word out about the stuff we're doing. I will preface this with saying that I am aware of the Plugins and Scripts pages on AS found here (https://archivesspace.atlassian.net/wiki/display/ADC/Plugins+and+Scripts), but it doesn't seem very comprehensive at all, and is primarily plugins. I just wanted to get the conversation started about the best way to get the word out and get people involved. We could: 1. Keep things the way they are, just be more vocal about advertising the wiki page to a wider audience 2. Create a Github organization where people could add the repositories that they're working on. We would need a couple of people managing the org and adding anyone that requests membership. 3. Something else? I really just wanted to get the conversation started. Does anyone else know a better way to share the work we've been doing with a wider community? Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From cobourna at wlu.edu Wed Apr 6 10:32:31 2016 From: cobourna at wlu.edu (Cobourn, Alston) Date: Wed, 6 Apr 2016 14:32:31 +0000 Subject: [Archivesspace_Users_Group] Problem In-Reply-To: References: Message-ID: I have been having a similar problem this week in that yesterday afternoon published resource record was displaying in the public interface but the collection components were not even though they were all marked as publish. Then this morning we discovered the resource record for the main collection no longer is visible in the public display. Neither is the related Agent record, which is also marked as published. This is slightly different than what Helen Thomas reported a few days ago because I am not getting a perpetually loading GIF, but rather the screen says there are no components, which is a lie. It is like the issue that Crystal Matjasic reported although so have only seen it with this one record, which was created this week. We have had trouble with this particular record since its creation on Monday; the system saves changes and then later reverts back to an earlier version of the record. Two staff members were both in the same record just briefly while updates were being made. Yesterday we deleted the entire resource record and accession record from which it was spawned. We did not delete the agents records that were newly created and hooked to it. Then we recreated the accession from scratch with a new number and spawned a new resource record. That brings us to the point where I began the email. My IT guy has suggested we delete both the resource and accession again and as well as the newly created agent (ie all records associated with the original creation) and start over. We are running v 1.4.2. Any thoughts? Alston From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Suda, Phillip J Sent: Tuesday, April 05, 2016 5:52 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem I concur. If they are in the DB, they should show up after reindexing. Are they published so they will appear on public interface or are they not showing up on staff interface either? Thanks, Phil On Apr 5, 2016 4:30 PM, Brad Westbrook > wrote: I believe they should show up since they can be seen in your db ( that?s what I remember you reporting earlier). From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Matthew H Tallant Sent: Tuesday, April 05, 2016 5:28 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem I did check and I am choosing the right one. Did that one already so I double check. Once the indexer has finished should the imported ead's show up or do I have to reimport them? Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Brad Westbrook > Sent: Tuesday, April 5, 2016 4:25 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Very astute, Noah. Matthew, I would try make sure you selected the right import type before restarting the indexer. Brad From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Noah Huffman Sent: Tuesday, April 05, 2016 4:39 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Matthew, Did you make sure to select the correct import type (EAD) from the drop-down menu on the Background Job screen? Sometimes, if the Import type is set to MARCXML (the default) and you try to import EAD, you?ll get the exact message that you received in the log. It won?t throw an error, but it won?t load any records. -Noah From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Maura Carbone Sent: Tuesday, April 05, 2016 4:33 PM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Problem It looks like it didn't actually import -- under 1. Done reading JSON records , it says no records were found in the input file. It didn't actually create anything. On Tue, Apr 5, 2016 at 4:29 PM, Matthew H Tallant > wrote: Maura, Nothing is showing up. I attached a screen shot of what the log says. Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Maura Carbone > Sent: Tuesday, April 5, 2016 3:21 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem When you go to the import job, do you see any links at the bottom to the collection and items created? Under the log box, there should be a list of imported records. Is that not appearing at all? Or are you able to view those and just not able to successfully search for the item/see it in the overall list of resources? -Maura On Tue, Apr 5, 2016 at 4:05 PM, Matthew H Tallant > wrote: I am attaching the ead I am using and we are using v.1.3.0. This version of the ead was generated by using what ASpace generated for this collection since the ead we created failed the import so I wanted to see how Aspace formats it. Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Maura Carbone > Sent: Tuesday, April 5, 2016 2:53 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Do you have the EAD you used? Could you share it? Also what version of ASpace are you using? -Maura On Tue, Apr 5, 2016 at 3:36 PM, Matthew H Tallant > wrote: There is nothing that shows up in the "New and Modified Recrods" section. There is a notification that the job import was completed. Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Tomecek, Christy > Sent: Tuesday, April 5, 2016 10:29 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Out of curiosity, how have you tried to retrieve the resource record? Sometimes I have the issue where the field I?m searching for after an import doesn?t ?translate? into the resource record field correctly (my example from my experience is the way we form call number doesn?t form in the same way in the resource record due to how it?s written in the EAD and searching via the call number in our normal format doesn?t return it). If I can?t find it in resources, I will go to the job itself and click on one of the records in the ?New and Modified Records? section. Or is it a problem where no records show up in that section? Best, Christy -- Christy Tomecek Archives Assistant Manuscripts and Archives Yale University Library 203-432-7382 christy.tomecek at yale.edu From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Matthew H Tallant Sent: Tuesday, April 05, 2016 11:09 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Sorry about that. Yes he sees the collection in the database but will not display in resources. Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Maura Carbone > Sent: Tuesday, April 5, 2016 9:50 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Hi Matthew, Could you clarify what you mean by your IT guy looked and it showed up? Do you mean it showed up in the database? Thanks, Maura On Tue, Apr 5, 2016 at 10:19 AM, Matthew H Tallant > wrote: Hello All, We just started using so I did a test import of an EAD and fter completetion it does not show up in resources. My IT guy went in and looked and the collection shows up but for some reason it is not displaying. Any suggestions on what to do? Thanks, Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maura Carbone Digital Initiatives Librarian Brandeis University Library and Technology Services (781) 736-4659 415 South Street, (MS 017/P.O. Box 549110) Waltham, MA 02454-9110 email: mauraa at brandeis.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maura Carbone Digital Initiatives Librarian Brandeis University Library and Technology Services (781) 736-4659 415 South Street, (MS 017/P.O. Box 549110) Waltham, MA 02454-9110 email: mauraa at brandeis.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maura Carbone Digital Initiatives Librarian Brandeis University Library and Technology Services (781) 736-4659 415 South Street, (MS 017/P.O. Box 549110) Waltham, MA 02454-9110 email: mauraa at brandeis.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maura Carbone Digital Initiatives Librarian Brandeis University Library and Technology Services (781) 736-4659 415 South Street, (MS 017/P.O. Box 549110) Waltham, MA 02454-9110 email: mauraa at brandeis.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From psuda1 at tulane.edu Wed Apr 6 10:51:46 2016 From: psuda1 at tulane.edu (Suda, Phillip J) Date: Wed, 6 Apr 2016 14:51:46 +0000 Subject: [Archivesspace_Users_Group] Error When Clicking Edit on Staff Interface Message-ID: Good morning all, Any time a user goes to edit a record, the url looks like this: https://localhost.edudigital_objects/1279/edit For some reason there is not a "/" being placed after ".edu" If you type in the "/" after ".edu" everything works and you will be able to edit the record. What could cause this? We just switched the staff interface to HTTPS yesterday, but not sure how it is related. Thank you, Phil Phillip Suda Systems Librarian Howard-Tilton Memorial Library Tulane University psuda1 at tulane.edu 504-865-5607 Phillip Suda Systems Librarian Howard-Tilton Memorial Library Tulane University psuda1 at tulane.edu 504-865-5607 -------------- next part -------------- An HTML attachment was scrubbed... URL: From noah.huffman at duke.edu Wed Apr 6 11:02:17 2016 From: noah.huffman at duke.edu (Noah Huffman) Date: Wed, 6 Apr 2016 15:02:17 +0000 Subject: [Archivesspace_Users_Group] EAD Import trouble with audience/publish In-Reply-To: References: Message-ID: Mark, I tend to agree with your suggested behavior now that you've laid out the logic so well:) So, if I read it right, you are suggesting these changes to the current EAD importer behavior?: 1. EAD imports should result in resource records marked as "unpublished" at the collection level 2. The EAD importer should, by default, mark all components and notes as "published" unless EAD tags include @audience="internal" Because we currently don't use the public interface at Duke, I hadn't thought through the consequences of publishing everything by default on import. To your last point (#3), we've definitely experienced issues with the "publish all" button unintentionally publishing components at lower levels that had been selectively marked as 'internal only' for various reasons. On this point, I think it would be nice to have some indication in the staff interface--at the collection level---that a resource contains some components or notes at lower levels that are not marked as published. It's impractical to click open every component to see if it's published or not. Also, just to add one more issue to the mix, the importer currently ignores eadheader/@findingaidstatus values. See: https://archivesspace.atlassian.net/browse/AR-1282 We currently use a local vocabulary in the Finding Aid Status field to help manage our workflows. For example, we use values like "published," "completed," "temp_record," and "placeholder_record" to help identify resource records in various stages of completion. These values also appear as facets in browse and search results. -Noah From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Custer, Mark Sent: Wednesday, April 06, 2016 10:15 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] EAD Import trouble with audience/publish And Noah, all: Here's what the EAD 2002 tag library states about the audience attribute: AUDIENCE -- An attribute that helps control whether the information contained in the element should be available to all viewers or only to repository staff. Available for all elements except line break . The audience attribute can be set to "external" in to allow access to all the information about the materials being described in the finding aid, but specific elements within can be set to "internal" to reserve that information for repository access only. This feature is intended to assist application software in restricting access to particular information by explicitly coding data that is potentially sensitive or may otherwise have a limited audience. Special software capability may be needed, however, to prevent the export of an element marked "internal" when a whole finding aid is displayed in a networked environment. Values are: * external (default value) * internal Because of that, I think the community has already made that decision (and that's how the AT EAD importer behaved; anyone know what the Archon importer did?). That said, I still think it would be wise, as I mentioned previously, if the ASpace importer would always set an imported finding aid to be unpublished due to the fact that the ASpace staff interface and public interface are so tightly coupled together. Plus, it's quite easy to hit "publish" after the fact, once you're really ready for things to go live. From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Custer, Mark Sent: Wednesday, 06 April, 2016 9:59 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] EAD Import trouble with audience/publish Thanks to you both. I'll try to dig into the importer code next week. I'm not sure if this is entirely an "if the community agrees" type of change, though. It seems to me that this is just following the EAD standard (i.e. respecting the audience attribute, rather than ignoring it.. at least almost all of the time, which I'll explain below). If I understand correctly, the current EAD importer ignores the audience attribute entirely. Instead, it takes the following three actions by default, regardless of what the metadata says: 1. Publish the finding aid 2. Publish all components of the finding 3. Unpublish all notes in the finding aid Is that right? (I haven't tested this in a while, so I'm not entirely sure) If so, I think that each of those three actions need to be reconsidered, and here's why: 1. If you're using the ASpace PUI, do you really want a newly imported EAD finding aid to be added immediately to the PUI? My hunch is no, for the following reasons: a. You probably want to review the record first. b. You might have to update some of the metadata, depending on the state of the EAD importer (I'm primarily thinking of how those physdesc elements are interpreted upon import). c. You might be importing a partial finding aid, like a new series, that you plan to merge with a pre-existing finding aid. In that case, this newly-imported file is only meant to be temporary, so having that indexed and showing up as a new finding aid in the PUI would be problematic to say the least. So, this is the one and only place where I'd prefer the EAD importer to ignore the EAD metadata. By default, all imported resources (whether MARC or EAD) should be set to unpublished. Setting the entire finding aid to published by default is only going to cause problems, it seems. Plus, once the finding aid is truly ready to be published, all that you have to do is select the publish checkbox and hit save. Simple and safe. 2. What if you have 150 of 2000 components in an EAD file set to internal only? Since the current importer sets every component to be published, you'd have to unpublish those 150 components after an import, which would be extremely problematic, especially because those components will probably show up in the PUI before you have a chance to update the records. Much simpler would be if the importer would unpublish the 150 components (the ones that have an audience attribute set to "internal"), and publish the other 1850 components (the ones that either don't have an audience attribute, or the ones that have an audience attribute set to "external"). 3. This is the strangest default option, I think. Why do the components get published by default, but the notes get unpublished? Just like with action 2, I think that the EAD importer should respect the audience attribute here in the EAD source file. We definitely have finding aids where a few notes are marked as internal, but the bulk are set to be published. Because of this, the "publish all" button is actually very dangerous in those cases where the entire contents of a finding aid are not intended to be public. What do others think? Mark From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Galligan, Patrick Sent: Wednesday, 06 April, 2016 9:09 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] EAD Import trouble with audience/publish Noah, Yeah, in my experience the EAD importer modifications that we made should apply to all levels on import, but as you called out, you have to make some more tweaks for different types of notes, but it's pretty easy to find those in the importer file. Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Noah Huffman Sent: Wednesday, April 06, 2016 9:06 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] EAD Import trouble with audience/publish Mark, I'm not aware of any pull requests for modifying the EAD converter. I think it'd be nice to include in the core code assuming that everyone (the community) agrees that publishing everything by default is the expected behavior. I'm pretty sure the changes I made will apply to notes at any level (component or collection), but I could be wrong and I haven't tested extensively. It's also possible I missed some notes. I just took the example code that Patrick shared and applied it to some other locations (for both single and multi-part notes). -Noah From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Custer, Mark Sent: Tuesday, April 05, 2016 4:38 PM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] EAD Import trouble with audience/publish This is great, Noah (and Patrick!). Do you know if anyone created a pull request yet to put this into the core code? If not, I'll be happy to do that at some point next week since it would make the most sense for this type of update to live in the core code. Also, did you (or anyone else) modify the importer so that @audience='internal' was respected at the collection and component level? I seem to remember that the importer always publishes the components, but it's been a while since I looked at what happens there. Mark From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Noah Huffman Sent: Tuesday, 05 April, 2016 4:06 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] EAD Import trouble with audience/publish Hi Jane, I noticed that Patrick G. from the Rockefeller Archives shared a solution to this same issue back on Nov. 16 (Subject line: Audience Question). Basically, you can modify the EAD converter that Chris mentions to set all imported notes to 'published' by default unless EAD elements have @audience='internal'. You can set up the modified EAD converter as a plugin. I needed to do this locally, so I went ahead a wrote a plugin. Here is the modified EAD converter: https://github.com/noahgh221/archivesspace-duke-plugins/blob/master/plugins/duke-ead-importer/backend/converters/duke_ead_converter.rb Here's how to set up the plugin: 1. Download the modified EAD converter file above (click 'Raw', save as, etc.) 2. Save the file to the plugins directory in your ASpace application files: plugins/duke-ead-importer/backend/converters/duke_ead_converter.rb (you'll need to create the duke-ead-importer/backend/converters/ directory structure) 3. Open the config/config.rb file, add the name of the plugin to the line that begins AppConfig[:plugins], and save it. For example: AppConfig[:plugins] = ['local', 'duke-ead-converter'] 4. Restart the archivesspace application (archivesspace/archivesspace.sh or archivesspace/archivesspace.bat on Windows) 5. Start a new EAD import job For more info on how plugins work, see: http://archivesspace.github.io/archivesspace/user/archivesspace-plug-ins-readme/ I ran a couple of EAD import tests using this plugin and it seems to publish all imported notes by default unless EAD tags include @audience="internal". Still, I'd test this before importing all your EADs to production. Hope this helps. -Noah ================ Noah Huffman Archivist for Metadata, Systems, and Digital Records David M. Rubenstein Rare Book & Manuscript Library Duke University From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Tuesday, April 05, 2016 2:45 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] EAD Import trouble with audience/publish Hi, Yes, it looks like the EAD converter only looks at @audience for archdesc and c tags. b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Jane LaBarbara > Sent: Monday, April 04, 2016 8:34 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] EAD Import trouble with audience/publish Dear all, I'm using legacy EAD XML to test ArchivesSpace's EAD Import in preparation for a mass migration to ArchivesSpace. I've noticed that I can add the attribute audience="external" to and all of my "notes" (e.g. , , and many more), but the resulting Resource Record is only published at the highest level-the notes themselves are not published. Once we migrate, I'm guessing this will mean that staff will have to go into each Resource Record and click the "publish" checkboxes for everything we need to show up in the public view, and we have over 4000 collections. Has anyone else noticed that the EAD Import does not respect audience="external", or found a solution or workaround for this? Thanks, Jane Jane Metters LaBarbara Assistant Curator West Virginia & Regional History Center West Virginia University Libraries Reference desk: 304-293-3536 Office phone: 304-293-0352 Email: jane.labarbara at mail.wvu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From mauraa at brandeis.edu Wed Apr 6 11:12:06 2016 From: mauraa at brandeis.edu (Maura Carbone) Date: Wed, 6 Apr 2016 11:12:06 -0400 Subject: [Archivesspace_Users_Group] Error When Clicking Edit on Staff Interface In-Reply-To: References: Message-ID: What are you using to do https? Could be a typo in your configuration. -Maura On Wed, Apr 6, 2016 at 10:51 AM, Suda, Phillip J wrote: > Good morning all, > > > > Any time a user goes to edit a record, the url looks like > this: https://localhost.edudigital_objects/1279/edit > > > > For some reason there is not a ?/? being placed after ?.edu? > > > > If you type in the ?/? after ?.edu? everything works and you will be able > to edit the record. > > > > What could cause this? We just switched the staff interface to HTTPS > yesterday, but not sure how it is related. > > > > > > Thank you, > > > > Phil > > > > > > Phillip Suda > > Systems Librarian > > Howard-Tilton Memorial Library > > Tulane University > > psuda1 at tulane.edu > > 504-865-5607 > > > > > > Phillip Suda > > Systems Librarian > > Howard-Tilton Memorial Library > > Tulane University > > psuda1 at tulane.edu > > 504-865-5607 > > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -- Maura Carbone Digital Initiatives Librarian Brandeis University Library and Technology Services (781) 736-4659 415 South Street, (MS 017/P.O. Box 549110) Waltham, MA 02454-9110 email: mauraa at brandeis.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From Matthew.Tallant at tamuk.edu Wed Apr 6 12:18:21 2016 From: Matthew.Tallant at tamuk.edu (Matthew H Tallant) Date: Wed, 6 Apr 2016 16:18:21 +0000 Subject: [Archivesspace_Users_Group] Problem In-Reply-To: References: , Message-ID: Thanks everyone for the suggestions yesterday. It turned out it was the indexer. Now for another question. Since I am redesigning our EAD document how do I get the storage location to show up in the instance field? Type, container type, and container indicator are there but I do not know how to get the locaction to show up. It would not be fun having to go in and hand fix 1100 records. Thanks again, Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Cobourn, Alston Sent: Wednesday, April 6, 2016 9:32 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem I have been having a similar problem this week in that yesterday afternoon published resource record was displaying in the public interface but the collection components were not even though they were all marked as publish. Then this morning we discovered the resource record for the main collection no longer is visible in the public display. Neither is the related Agent record, which is also marked as published. This is slightly different than what Helen Thomas reported a few days ago because I am not getting a perpetually loading GIF, but rather the screen says there are no components, which is a lie. It is like the issue that Crystal Matjasic reported although so have only seen it with this one record, which was created this week. We have had trouble with this particular record since its creation on Monday; the system saves changes and then later reverts back to an earlier version of the record. Two staff members were both in the same record just briefly while updates were being made. Yesterday we deleted the entire resource record and accession record from which it was spawned. We did not delete the agents records that were newly created and hooked to it. Then we recreated the accession from scratch with a new number and spawned a new resource record. That brings us to the point where I began the email. My IT guy has suggested we delete both the resource and accession again and as well as the newly created agent (ie all records associated with the original creation) and start over. We are running v 1.4.2. Any thoughts? Alston From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Suda, Phillip J Sent: Tuesday, April 05, 2016 5:52 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem I concur. If they are in the DB, they should show up after reindexing. Are they published so they will appear on public interface or are they not showing up on staff interface either? Thanks, Phil On Apr 5, 2016 4:30 PM, Brad Westbrook > wrote: I believe they should show up since they can be seen in your db ( that?s what I remember you reporting earlier). From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Matthew H Tallant Sent: Tuesday, April 05, 2016 5:28 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem I did check and I am choosing the right one. Did that one already so I double check. Once the indexer has finished should the imported ead's show up or do I have to reimport them? Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Brad Westbrook > Sent: Tuesday, April 5, 2016 4:25 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Very astute, Noah. Matthew, I would try make sure you selected the right import type before restarting the indexer. Brad From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Noah Huffman Sent: Tuesday, April 05, 2016 4:39 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Matthew, Did you make sure to select the correct import type (EAD) from the drop-down menu on the Background Job screen? Sometimes, if the Import type is set to MARCXML (the default) and you try to import EAD, you?ll get the exact message that you received in the log. It won?t throw an error, but it won?t load any records. -Noah From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Maura Carbone Sent: Tuesday, April 05, 2016 4:33 PM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Problem It looks like it didn't actually import -- under 1. Done reading JSON records , it says no records were found in the input file. It didn't actually create anything. On Tue, Apr 5, 2016 at 4:29 PM, Matthew H Tallant > wrote: Maura, Nothing is showing up. I attached a screen shot of what the log says. Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Maura Carbone > Sent: Tuesday, April 5, 2016 3:21 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem When you go to the import job, do you see any links at the bottom to the collection and items created? Under the log box, there should be a list of imported records. Is that not appearing at all? Or are you able to view those and just not able to successfully search for the item/see it in the overall list of resources? -Maura On Tue, Apr 5, 2016 at 4:05 PM, Matthew H Tallant > wrote: I am attaching the ead I am using and we are using v.1.3.0. This version of the ead was generated by using what ASpace generated for this collection since the ead we created failed the import so I wanted to see how Aspace formats it. Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Maura Carbone > Sent: Tuesday, April 5, 2016 2:53 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Do you have the EAD you used? Could you share it? Also what version of ASpace are you using? -Maura On Tue, Apr 5, 2016 at 3:36 PM, Matthew H Tallant > wrote: There is nothing that shows up in the "New and Modified Recrods" section. There is a notification that the job import was completed. Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Tomecek, Christy > Sent: Tuesday, April 5, 2016 10:29 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Out of curiosity, how have you tried to retrieve the resource record? Sometimes I have the issue where the field I?m searching for after an import doesn?t ?translate? into the resource record field correctly (my example from my experience is the way we form call number doesn?t form in the same way in the resource record due to how it?s written in the EAD and searching via the call number in our normal format doesn?t return it). If I can?t find it in resources, I will go to the job itself and click on one of the records in the ?New and Modified Records? section. Or is it a problem where no records show up in that section? Best, Christy -- Christy Tomecek Archives Assistant Manuscripts and Archives Yale University Library 203-432-7382 christy.tomecek at yale.edu From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Matthew H Tallant Sent: Tuesday, April 05, 2016 11:09 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Sorry about that. Yes he sees the collection in the database but will not display in resources. Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Maura Carbone > Sent: Tuesday, April 5, 2016 9:50 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problem Hi Matthew, Could you clarify what you mean by your IT guy looked and it showed up? Do you mean it showed up in the database? Thanks, Maura On Tue, Apr 5, 2016 at 10:19 AM, Matthew H Tallant > wrote: Hello All, We just started using so I did a test import of an EAD and fter completetion it does not show up in resources. My IT guy went in and looked and the collection shows up but for some reason it is not displaying. Any suggestions on what to do? Thanks, Matthew Tallant Processing Archivist South Texas Archives 361-593-3251 matthew.tallant at tamuk.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maura Carbone Digital Initiatives Librarian Brandeis University Library and Technology Services (781) 736-4659 415 South Street, (MS 017/P.O. Box 549110) Waltham, MA 02454-9110 email: mauraa at brandeis.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maura Carbone Digital Initiatives Librarian Brandeis University Library and Technology Services (781) 736-4659 415 South Street, (MS 017/P.O. Box 549110) Waltham, MA 02454-9110 email: mauraa at brandeis.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maura Carbone Digital Initiatives Librarian Brandeis University Library and Technology Services (781) 736-4659 415 South Street, (MS 017/P.O. Box 549110) Waltham, MA 02454-9110 email: mauraa at brandeis.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maura Carbone Digital Initiatives Librarian Brandeis University Library and Technology Services (781) 736-4659 415 South Street, (MS 017/P.O. Box 549110) Waltham, MA 02454-9110 email: mauraa at brandeis.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From cobourna at wlu.edu Wed Apr 6 15:46:38 2016 From: cobourna at wlu.edu (Cobourn, Alston) Date: Wed, 6 Apr 2016 19:46:38 +0000 Subject: [Archivesspace_Users_Group] EAD Import trouble with audience/publish In-Reply-To: References: Message-ID: Thank you Mark and Noah for giving this so much thought. As someone with a public interface, I agree that the suggested changes make a lot of sense. From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Noah Huffman Sent: Wednesday, April 06, 2016 11:02 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] EAD Import trouble with audience/publish Mark, I tend to agree with your suggested behavior now that you've laid out the logic so well:) So, if I read it right, you are suggesting these changes to the current EAD importer behavior?: 1. EAD imports should result in resource records marked as "unpublished" at the collection level 2. The EAD importer should, by default, mark all components and notes as "published" unless EAD tags include @audience="internal" Because we currently don't use the public interface at Duke, I hadn't thought through the consequences of publishing everything by default on import. To your last point (#3), we've definitely experienced issues with the "publish all" button unintentionally publishing components at lower levels that had been selectively marked as 'internal only' for various reasons. On this point, I think it would be nice to have some indication in the staff interface--at the collection level---that a resource contains some components or notes at lower levels that are not marked as published. It's impractical to click open every component to see if it's published or not. Also, just to add one more issue to the mix, the importer currently ignores eadheader/@findingaidstatus values. See: https://archivesspace.atlassian.net/browse/AR-1282 We currently use a local vocabulary in the Finding Aid Status field to help manage our workflows. For example, we use values like "published," "completed," "temp_record," and "placeholder_record" to help identify resource records in various stages of completion. These values also appear as facets in browse and search results. -Noah From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Custer, Mark Sent: Wednesday, April 06, 2016 10:15 AM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] EAD Import trouble with audience/publish And Noah, all: Here's what the EAD 2002 tag library states about the audience attribute: AUDIENCE -- An attribute that helps control whether the information contained in the element should be available to all viewers or only to repository staff. Available for all elements except line break . The audience attribute can be set to "external" in to allow access to all the information about the materials being described in the finding aid, but specific elements within can be set to "internal" to reserve that information for repository access only. This feature is intended to assist application software in restricting access to particular information by explicitly coding data that is potentially sensitive or may otherwise have a limited audience. Special software capability may be needed, however, to prevent the export of an element marked "internal" when a whole finding aid is displayed in a networked environment. Values are: * external (default value) * internal Because of that, I think the community has already made that decision (and that's how the AT EAD importer behaved; anyone know what the Archon importer did?). That said, I still think it would be wise, as I mentioned previously, if the ASpace importer would always set an imported finding aid to be unpublished due to the fact that the ASpace staff interface and public interface are so tightly coupled together. Plus, it's quite easy to hit "publish" after the fact, once you're really ready for things to go live. From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Custer, Mark Sent: Wednesday, 06 April, 2016 9:59 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] EAD Import trouble with audience/publish Thanks to you both. I'll try to dig into the importer code next week. I'm not sure if this is entirely an "if the community agrees" type of change, though. It seems to me that this is just following the EAD standard (i.e. respecting the audience attribute, rather than ignoring it.. at least almost all of the time, which I'll explain below). If I understand correctly, the current EAD importer ignores the audience attribute entirely. Instead, it takes the following three actions by default, regardless of what the metadata says: 1. Publish the finding aid 2. Publish all components of the finding 3. Unpublish all notes in the finding aid Is that right? (I haven't tested this in a while, so I'm not entirely sure) If so, I think that each of those three actions need to be reconsidered, and here's why: 1. If you're using the ASpace PUI, do you really want a newly imported EAD finding aid to be added immediately to the PUI? My hunch is no, for the following reasons: a. You probably want to review the record first. b. You might have to update some of the metadata, depending on the state of the EAD importer (I'm primarily thinking of how those physdesc elements are interpreted upon import). c. You might be importing a partial finding aid, like a new series, that you plan to merge with a pre-existing finding aid. In that case, this newly-imported file is only meant to be temporary, so having that indexed and showing up as a new finding aid in the PUI would be problematic to say the least. So, this is the one and only place where I'd prefer the EAD importer to ignore the EAD metadata. By default, all imported resources (whether MARC or EAD) should be set to unpublished. Setting the entire finding aid to published by default is only going to cause problems, it seems. Plus, once the finding aid is truly ready to be published, all that you have to do is select the publish checkbox and hit save. Simple and safe. 2. What if you have 150 of 2000 components in an EAD file set to internal only? Since the current importer sets every component to be published, you'd have to unpublish those 150 components after an import, which would be extremely problematic, especially because those components will probably show up in the PUI before you have a chance to update the records. Much simpler would be if the importer would unpublish the 150 components (the ones that have an audience attribute set to "internal"), and publish the other 1850 components (the ones that either don't have an audience attribute, or the ones that have an audience attribute set to "external"). 3. This is the strangest default option, I think. Why do the components get published by default, but the notes get unpublished? Just like with action 2, I think that the EAD importer should respect the audience attribute here in the EAD source file. We definitely have finding aids where a few notes are marked as internal, but the bulk are set to be published. Because of this, the "publish all" button is actually very dangerous in those cases where the entire contents of a finding aid are not intended to be public. What do others think? Mark From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Galligan, Patrick Sent: Wednesday, 06 April, 2016 9:09 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] EAD Import trouble with audience/publish Noah, Yeah, in my experience the EAD importer modifications that we made should apply to all levels on import, but as you called out, you have to make some more tweaks for different types of notes, but it's pretty easy to find those in the importer file. Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Noah Huffman Sent: Wednesday, April 06, 2016 9:06 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] EAD Import trouble with audience/publish Mark, I'm not aware of any pull requests for modifying the EAD converter. I think it'd be nice to include in the core code assuming that everyone (the community) agrees that publishing everything by default is the expected behavior. I'm pretty sure the changes I made will apply to notes at any level (component or collection), but I could be wrong and I haven't tested extensively. It's also possible I missed some notes. I just took the example code that Patrick shared and applied it to some other locations (for both single and multi-part notes). -Noah From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Custer, Mark Sent: Tuesday, April 05, 2016 4:38 PM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] EAD Import trouble with audience/publish This is great, Noah (and Patrick!). Do you know if anyone created a pull request yet to put this into the core code? If not, I'll be happy to do that at some point next week since it would make the most sense for this type of update to live in the core code. Also, did you (or anyone else) modify the importer so that @audience='internal' was respected at the collection and component level? I seem to remember that the importer always publishes the components, but it's been a while since I looked at what happens there. Mark From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Noah Huffman Sent: Tuesday, 05 April, 2016 4:06 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] EAD Import trouble with audience/publish Hi Jane, I noticed that Patrick G. from the Rockefeller Archives shared a solution to this same issue back on Nov. 16 (Subject line: Audience Question). Basically, you can modify the EAD converter that Chris mentions to set all imported notes to 'published' by default unless EAD elements have @audience='internal'. You can set up the modified EAD converter as a plugin. I needed to do this locally, so I went ahead a wrote a plugin. Here is the modified EAD converter: https://github.com/noahgh221/archivesspace-duke-plugins/blob/master/plugins/duke-ead-importer/backend/converters/duke_ead_converter.rb Here's how to set up the plugin: 1. Download the modified EAD converter file above (click 'Raw', save as, etc.) 2. Save the file to the plugins directory in your ASpace application files: plugins/duke-ead-importer/backend/converters/duke_ead_converter.rb (you'll need to create the duke-ead-importer/backend/converters/ directory structure) 3. Open the config/config.rb file, add the name of the plugin to the line that begins AppConfig[:plugins], and save it. For example: AppConfig[:plugins] = ['local', 'duke-ead-converter'] 4. Restart the archivesspace application (archivesspace/archivesspace.sh or archivesspace/archivesspace.bat on Windows) 5. Start a new EAD import job For more info on how plugins work, see: http://archivesspace.github.io/archivesspace/user/archivesspace-plug-ins-readme/ I ran a couple of EAD import tests using this plugin and it seems to publish all imported notes by default unless EAD tags include @audience="internal". Still, I'd test this before importing all your EADs to production. Hope this helps. -Noah ================ Noah Huffman Archivist for Metadata, Systems, and Digital Records David M. Rubenstein Rare Book & Manuscript Library Duke University From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Tuesday, April 05, 2016 2:45 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] EAD Import trouble with audience/publish Hi, Yes, it looks like the EAD converter only looks at @audience for archdesc and c tags. b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Jane LaBarbara > Sent: Monday, April 04, 2016 8:34 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] EAD Import trouble with audience/publish Dear all, I'm using legacy EAD XML to test ArchivesSpace's EAD Import in preparation for a mass migration to ArchivesSpace. I've noticed that I can add the attribute audience="external" to and all of my "notes" (e.g. , , and many more), but the resulting Resource Record is only published at the highest level-the notes themselves are not published. Once we migrate, I'm guessing this will mean that staff will have to go into each Resource Record and click the "publish" checkboxes for everything we need to show up in the public view, and we have over 4000 collections. Has anyone else noticed that the EAD Import does not respect audience="external", or found a solution or workaround for this? Thanks, Jane Jane Metters LaBarbara Assistant Curator West Virginia & Regional History Center West Virginia University Libraries Reference desk: 304-293-3536 Office phone: 304-293-0352 Email: jane.labarbara at mail.wvu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From robin_wendler at harvard.edu Wed Apr 6 16:19:40 2016 From: robin_wendler at harvard.edu (Wendler, Robin King) Date: Wed, 6 Apr 2016 20:19:40 +0000 Subject: [Archivesspace_Users_Group] EAD Import trouble with audience/publish In-Reply-To: References: Message-ID: I am so glad to see this being discussed again. Quick point regarding #1 (collection-level) below: While it makes sense that people wouldn't always want imported resources immediately published, an institution migrating large numbers of finding aids (<6,000 in our case) won't want to have to publish each resource manually. The last time I tried to get around the currently incorrect handling of audience/publish in the importer by supplying explicit audience="external" values, the importer failed outright. If the fix could respect an explicit audience attribute="external" at the collection-level, we could pre-process the finding aids to add that. Robin Robin Wendler Library Technology Services Harvard University 90 Mt. Auburn St. Cambridge, MA 02138 617-495-3724 r_wendler at harvard.edu From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Cobourn, Alston Sent: Wednesday, April 06, 2016 3:47 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] EAD Import trouble with audience/publish Thank you Mark and Noah for giving this so much thought. As someone with a public interface, I agree that the suggested changes make a lot of sense. From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Noah Huffman Sent: Wednesday, April 06, 2016 11:02 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] EAD Import trouble with audience/publish Mark, I tend to agree with your suggested behavior now that you've laid out the logic so well:) So, if I read it right, you are suggesting these changes to the current EAD importer behavior?: 1. EAD imports should result in resource records marked as "unpublished" at the collection level 2. The EAD importer should, by default, mark all components and notes as "published" unless EAD tags include @audience="internal" Because we currently don't use the public interface at Duke, I hadn't thought through the consequences of publishing everything by default on import. To your last point (#3), we've definitely experienced issues with the "publish all" button unintentionally publishing components at lower levels that had been selectively marked as 'internal only' for various reasons. On this point, I think it would be nice to have some indication in the staff interface--at the collection level---that a resource contains some components or notes at lower levels that are not marked as published. It's impractical to click open every component to see if it's published or not. Also, just to add one more issue to the mix, the importer currently ignores eadheader/@findingaidstatus values. See: https://archivesspace.atlassian.net/browse/AR-1282 We currently use a local vocabulary in the Finding Aid Status field to help manage our workflows. For example, we use values like "published," "completed," "temp_record," and "placeholder_record" to help identify resource records in various stages of completion. These values also appear as facets in browse and search results. -Noah From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Custer, Mark Sent: Wednesday, April 06, 2016 10:15 AM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] EAD Import trouble with audience/publish And Noah, all: Here's what the EAD 2002 tag library states about the audience attribute: AUDIENCE -- An attribute that helps control whether the information contained in the element should be available to all viewers or only to repository staff. Available for all elements except line break . The audience attribute can be set to "external" in to allow access to all the information about the materials being described in the finding aid, but specific elements within can be set to "internal" to reserve that information for repository access only. This feature is intended to assist application software in restricting access to particular information by explicitly coding data that is potentially sensitive or may otherwise have a limited audience. Special software capability may be needed, however, to prevent the export of an element marked "internal" when a whole finding aid is displayed in a networked environment. Values are: * external (default value) * internal Because of that, I think the community has already made that decision (and that's how the AT EAD importer behaved; anyone know what the Archon importer did?). That said, I still think it would be wise, as I mentioned previously, if the ASpace importer would always set an imported finding aid to be unpublished due to the fact that the ASpace staff interface and public interface are so tightly coupled together. Plus, it's quite easy to hit "publish" after the fact, once you're really ready for things to go live. From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Custer, Mark Sent: Wednesday, 06 April, 2016 9:59 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] EAD Import trouble with audience/publish Thanks to you both. I'll try to dig into the importer code next week. I'm not sure if this is entirely an "if the community agrees" type of change, though. It seems to me that this is just following the EAD standard (i.e. respecting the audience attribute, rather than ignoring it.. at least almost all of the time, which I'll explain below). If I understand correctly, the current EAD importer ignores the audience attribute entirely. Instead, it takes the following three actions by default, regardless of what the metadata says: 1. Publish the finding aid 2. Publish all components of the finding 3. Unpublish all notes in the finding aid Is that right? (I haven't tested this in a while, so I'm not entirely sure) If so, I think that each of those three actions need to be reconsidered, and here's why: 1. If you're using the ASpace PUI, do you really want a newly imported EAD finding aid to be added immediately to the PUI? My hunch is no, for the following reasons: a. You probably want to review the record first. b. You might have to update some of the metadata, depending on the state of the EAD importer (I'm primarily thinking of how those physdesc elements are interpreted upon import). c. You might be importing a partial finding aid, like a new series, that you plan to merge with a pre-existing finding aid. In that case, this newly-imported file is only meant to be temporary, so having that indexed and showing up as a new finding aid in the PUI would be problematic to say the least. So, this is the one and only place where I'd prefer the EAD importer to ignore the EAD metadata. By default, all imported resources (whether MARC or EAD) should be set to unpublished. Setting the entire finding aid to published by default is only going to cause problems, it seems. Plus, once the finding aid is truly ready to be published, all that you have to do is select the publish checkbox and hit save. Simple and safe. 2. What if you have 150 of 2000 components in an EAD file set to internal only? Since the current importer sets every component to be published, you'd have to unpublish those 150 components after an import, which would be extremely problematic, especially because those components will probably show up in the PUI before you have a chance to update the records. Much simpler would be if the importer would unpublish the 150 components (the ones that have an audience attribute set to "internal"), and publish the other 1850 components (the ones that either don't have an audience attribute, or the ones that have an audience attribute set to "external"). 3. This is the strangest default option, I think. Why do the components get published by default, but the notes get unpublished? Just like with action 2, I think that the EAD importer should respect the audience attribute here in the EAD source file. We definitely have finding aids where a few notes are marked as internal, but the bulk are set to be published. Because of this, the "publish all" button is actually very dangerous in those cases where the entire contents of a finding aid are not intended to be public. What do others think? Mark From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Galligan, Patrick Sent: Wednesday, 06 April, 2016 9:09 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] EAD Import trouble with audience/publish Noah, Yeah, in my experience the EAD importer modifications that we made should apply to all levels on import, but as you called out, you have to make some more tweaks for different types of notes, but it's pretty easy to find those in the importer file. Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Noah Huffman Sent: Wednesday, April 06, 2016 9:06 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] EAD Import trouble with audience/publish Mark, I'm not aware of any pull requests for modifying the EAD converter. I think it'd be nice to include in the core code assuming that everyone (the community) agrees that publishing everything by default is the expected behavior. I'm pretty sure the changes I made will apply to notes at any level (component or collection), but I could be wrong and I haven't tested extensively. It's also possible I missed some notes. I just took the example code that Patrick shared and applied it to some other locations (for both single and multi-part notes). -Noah From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Custer, Mark Sent: Tuesday, April 05, 2016 4:38 PM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] EAD Import trouble with audience/publish This is great, Noah (and Patrick!). Do you know if anyone created a pull request yet to put this into the core code? If not, I'll be happy to do that at some point next week since it would make the most sense for this type of update to live in the core code. Also, did you (or anyone else) modify the importer so that @audience='internal' was respected at the collection and component level? I seem to remember that the importer always publishes the components, but it's been a while since I looked at what happens there. Mark From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Noah Huffman Sent: Tuesday, 05 April, 2016 4:06 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] EAD Import trouble with audience/publish Hi Jane, I noticed that Patrick G. from the Rockefeller Archives shared a solution to this same issue back on Nov. 16 (Subject line: Audience Question). Basically, you can modify the EAD converter that Chris mentions to set all imported notes to 'published' by default unless EAD elements have @audience='internal'. You can set up the modified EAD converter as a plugin. I needed to do this locally, so I went ahead a wrote a plugin. Here is the modified EAD converter: https://github.com/noahgh221/archivesspace-duke-plugins/blob/master/plugins/duke-ead-importer/backend/converters/duke_ead_converter.rb Here's how to set up the plugin: 1. Download the modified EAD converter file above (click 'Raw', save as, etc.) 2. Save the file to the plugins directory in your ASpace application files: plugins/duke-ead-importer/backend/converters/duke_ead_converter.rb (you'll need to create the duke-ead-importer/backend/converters/ directory structure) 3. Open the config/config.rb file, add the name of the plugin to the line that begins AppConfig[:plugins], and save it. For example: AppConfig[:plugins] = ['local', 'duke-ead-converter'] 4. Restart the archivesspace application (archivesspace/archivesspace.sh or archivesspace/archivesspace.bat on Windows) 5. Start a new EAD import job For more info on how plugins work, see: http://archivesspace.github.io/archivesspace/user/archivesspace-plug-ins-readme/ I ran a couple of EAD import tests using this plugin and it seems to publish all imported notes by default unless EAD tags include @audience="internal". Still, I'd test this before importing all your EADs to production. Hope this helps. -Noah ================ Noah Huffman Archivist for Metadata, Systems, and Digital Records David M. Rubenstein Rare Book & Manuscript Library Duke University From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Tuesday, April 05, 2016 2:45 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] EAD Import trouble with audience/publish Hi, Yes, it looks like the EAD converter only looks at @audience for archdesc and c tags. b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Jane LaBarbara > Sent: Monday, April 04, 2016 8:34 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] EAD Import trouble with audience/publish Dear all, I'm using legacy EAD XML to test ArchivesSpace's EAD Import in preparation for a mass migration to ArchivesSpace. I've noticed that I can add the attribute audience="external" to and all of my "notes" (e.g. , , and many more), but the resulting Resource Record is only published at the highest level-the notes themselves are not published. Once we migrate, I'm guessing this will mean that staff will have to go into each Resource Record and click the "publish" checkboxes for everything we need to show up in the public view, and we have over 4000 collections. Has anyone else noticed that the EAD Import does not respect audience="external", or found a solution or workaround for this? Thanks, Jane Jane Metters LaBarbara Assistant Curator West Virginia & Regional History Center West Virginia University Libraries Reference desk: 304-293-3536 Office phone: 304-293-0352 Email: jane.labarbara at mail.wvu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From psuda1 at tulane.edu Wed Apr 6 16:20:13 2016 From: psuda1 at tulane.edu (Suda, Phillip J) Date: Wed, 6 Apr 2016 20:20:13 +0000 Subject: [Archivesspace_Users_Group] Error When Clicking Edit on Staff Interface In-Reply-To: References: Message-ID: Problem solved. Forgive my idiocy. It was a typo in the config file. Thanks all, Phil From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Maura Carbone Sent: Wednesday, April 06, 2016 10:12 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Error When Clicking Edit on Staff Interface What are you using to do https? Could be a typo in your configuration. -Maura On Wed, Apr 6, 2016 at 10:51 AM, Suda, Phillip J > wrote: Good morning all, Any time a user goes to edit a record, the url looks like this: https://localhost.edudigital_objects/1279/edit For some reason there is not a ?/? being placed after ?.edu? If you type in the ?/? after ?.edu? everything works and you will be able to edit the record. What could cause this? We just switched the staff interface to HTTPS yesterday, but not sure how it is related. Thank you, Phil Phillip Suda Systems Librarian Howard-Tilton Memorial Library Tulane University psuda1 at tulane.edu 504-865-5607 Phillip Suda Systems Librarian Howard-Tilton Memorial Library Tulane University psuda1 at tulane.edu 504-865-5607 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maura Carbone Digital Initiatives Librarian Brandeis University Library and Technology Services (781) 736-4659 415 South Street, (MS 017/P.O. Box 549110) Waltham, MA 02454-9110 email: mauraa at brandeis.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From mark.custer at yale.edu Wed Apr 6 16:58:06 2016 From: mark.custer at yale.edu (Custer, Mark) Date: Wed, 6 Apr 2016 20:58:06 +0000 Subject: [Archivesspace_Users_Group] EAD Import trouble with audience/publish In-Reply-To: References: , Message-ID: Great point, Robin. If the EAD finding aid has audience="external" attached to the ead or archdesc element, then the importer should respect that and publish the finding aid during the import process. If that attribute is missing, though, or set to "internal" at the collection level, then the finding aid should import as unpublished (which is really just a workaround to deal with the fact that the PUI is so closely tied to the staff interface). And we can ignore the eadheader section entirely, since ASpace doesn't allow you to unpublish any of those data elements -- they're either there or not. In other words, what you can import should only match what you can create in the ASpace application. I also forgot about the finding aid status field, so I'm glad you brought that up Noah. It seems like a lot of folks rely on those data elements, and it's possible that the new PUI will make use of those as a way to bucket certain finding aids (e.g. a published finding aid with a certain finding aid status could show up under an "Unprocessed materials" grouping, rather than a "Collection" grouping). I'd think that such an update should be an easy thing to add to the importer, but I haven't looked into it yet to be honest. Regardless, it makes sense to add that to the core code, I think, since it's a standard field in ASpace, and it's also included by the ASpace EAD exporter. There are a host of other things to consider and possibly fix with the the importers/exporters (e.g. imported table elements shouldn't be re-exported with a paragraph element surrounding them), but just making a few small changes is going to have the biggest impact, I think. That said, the import/export process in ASpace is already really good, and in some ways much better than what the AT offered. So, making a slight update to Noah's summary, how does this look?: 1. EAD imports should result in resource records marked as ?unpublished? at the collection level unless the ead or archdesc element includes @audience="external" 2. The EAD importer should, by default, mark all components and notes as ?published? unless EAD tags include @audience=?internal? Mark ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org [archivesspace_users_group-bounces at lyralists.lyrasis.org] on behalf of Wendler, Robin King [robin_wendler at harvard.edu] Sent: Wednesday, April 06, 2016 4:19 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] EAD Import trouble with audience/publish I am so glad to see this being discussed again. Quick point regarding #1 (collection-level) below: While it makes sense that people wouldn?t always want imported resources immediately published, an institution migrating large numbers of finding aids (<6,000 in our case) won?t want to have to publish each resource manually. The last time I tried to get around the currently incorrect handling of audience/publish in the importer by supplying explicit audience=?external? values, the importer failed outright. If the fix could respect an explicit audience attribute=?external? at the collection-level, we could pre-process the finding aids to add that. Robin Robin Wendler Library Technology Services Harvard University 90 Mt. Auburn St. Cambridge, MA 02138 617-495-3724 r_wendler at harvard.edu From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Cobourn, Alston Sent: Wednesday, April 06, 2016 3:47 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] EAD Import trouble with audience/publish Thank you Mark and Noah for giving this so much thought. As someone with a public interface, I agree that the suggested changes make a lot of sense. From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Noah Huffman Sent: Wednesday, April 06, 2016 11:02 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] EAD Import trouble with audience/publish Mark, I tend to agree with your suggested behavior now that you?ve laid out the logic so well:) So, if I read it right, you are suggesting these changes to the current EAD importer behavior?: 1. EAD imports should result in resource records marked as ?unpublished? at the collection level 2. The EAD importer should, by default, mark all components and notes as ?published? unless EAD tags include @audience=?internal? Because we currently don?t use the public interface at Duke, I hadn?t thought through the consequences of publishing everything by default on import. To your last point (#3), we?ve definitely experienced issues with the ?publish all? button unintentionally publishing components at lower levels that had been selectively marked as ?internal only? for various reasons. On this point, I think it would be nice to have some indication in the staff interface--at the collection level---that a resource contains some components or notes at lower levels that are not marked as published. It?s impractical to click open every component to see if it?s published or not. Also, just to add one more issue to the mix, the importer currently ignores eadheader/@findingaidstatus values. See: https://archivesspace.atlassian.net/browse/AR-1282 We currently use a local vocabulary in the Finding Aid Status field to help manage our workflows. For example, we use values like ?published,? ?completed,? ?temp_record,? and ?placeholder_record? to help identify resource records in various stages of completion. These values also appear as facets in browse and search results. -Noah From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Custer, Mark Sent: Wednesday, April 06, 2016 10:15 AM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] EAD Import trouble with audience/publish And Noah, all: Here?s what the EAD 2002 tag library states about the audience attribute: AUDIENCE -- An attribute that helps control whether the information contained in the element should be available to all viewers or only to repository staff. Available for all elements except line break . The audience attribute can be set to "external" in to allow access to all the information about the materials being described in the finding aid, but specific elements within can be set to "internal" to reserve that information for repository access only. This feature is intended to assist application software in restricting access to particular information by explicitly coding data that is potentially sensitive or may otherwise have a limited audience. Special software capability may be needed, however, to prevent the export of an element marked "internal" when a whole finding aid is displayed in a networked environment. Values are: ? external (default value) ? internal Because of that, I think the community has already made that decision (and that?s how the AT EAD importer behaved; anyone know what the Archon importer did?). That said, I still think it would be wise, as I mentioned previously, if the ASpace importer would always set an imported finding aid to be unpublished due to the fact that the ASpace staff interface and public interface are so tightly coupled together. Plus, it?s quite easy to hit ?publish? after the fact, once you?re really ready for things to go live. From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Custer, Mark Sent: Wednesday, 06 April, 2016 9:59 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] EAD Import trouble with audience/publish Thanks to you both. I?ll try to dig into the importer code next week. I?m not sure if this is entirely an ?if the community agrees? type of change, though. It seems to me that this is just following the EAD standard (i.e. respecting the audience attribute, rather than ignoring it.. at least almost all of the time, which I?ll explain below). If I understand correctly, the current EAD importer ignores the audience attribute entirely. Instead, it takes the following three actions by default, regardless of what the metadata says: 1. Publish the finding aid 2. Publish all components of the finding 3. Unpublish all notes in the finding aid Is that right? (I haven?t tested this in a while, so I?m not entirely sure) If so, I think that each of those three actions need to be reconsidered, and here?s why: 1. If you?re using the ASpace PUI, do you really want a newly imported EAD finding aid to be added immediately to the PUI? My hunch is no, for the following reasons: a. You probably want to review the record first. b. You might have to update some of the metadata, depending on the state of the EAD importer (I?m primarily thinking of how those physdesc elements are interpreted upon import). c. You might be importing a partial finding aid, like a new series, that you plan to merge with a pre-existing finding aid. In that case, this newly-imported file is only meant to be temporary, so having that indexed and showing up as a new finding aid in the PUI would be problematic to say the least. So, this is the one and only place where I?d prefer the EAD importer to ignore the EAD metadata. By default, all imported resources (whether MARC or EAD) should be set to unpublished. Setting the entire finding aid to published by default is only going to cause problems, it seems. Plus, once the finding aid is truly ready to be published, all that you have to do is select the publish checkbox and hit save. Simple and safe. 2. What if you have 150 of 2000 components in an EAD file set to internal only? Since the current importer sets every component to be published, you?d have to unpublish those 150 components after an import, which would be extremely problematic, especially because those components will probably show up in the PUI before you have a chance to update the records. Much simpler would be if the importer would unpublish the 150 components (the ones that have an audience attribute set to ?internal?), and publish the other 1850 components (the ones that either don?t have an audience attribute, or the ones that have an audience attribute set to ?external?). 3. This is the strangest default option, I think. Why do the components get published by default, but the notes get unpublished? Just like with action 2, I think that the EAD importer should respect the audience attribute here in the EAD source file. We definitely have finding aids where a few notes are marked as internal, but the bulk are set to be published. Because of this, the ?publish all? button is actually very dangerous in those cases where the entire contents of a finding aid are not intended to be public. What do others think? Mark From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Galligan, Patrick Sent: Wednesday, 06 April, 2016 9:09 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] EAD Import trouble with audience/publish Noah, Yeah, in my experience the EAD importer modifications that we made should apply to all levels on import, but as you called out, you have to make some more tweaks for different types of notes, but it?s pretty easy to find those in the importer file. Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Noah Huffman Sent: Wednesday, April 06, 2016 9:06 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] EAD Import trouble with audience/publish Mark, I?m not aware of any pull requests for modifying the EAD converter. I think it?d be nice to include in the core code assuming that everyone (the community) agrees that publishing everything by default is the expected behavior. I?m pretty sure the changes I made will apply to notes at any level (component or collection), but I could be wrong and I haven?t tested extensively. It?s also possible I missed some notes. I just took the example code that Patrick shared and applied it to some other locations (for both single and multi-part notes). -Noah From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Custer, Mark Sent: Tuesday, April 05, 2016 4:38 PM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] EAD Import trouble with audience/publish This is great, Noah (and Patrick!). Do you know if anyone created a pull request yet to put this into the core code? If not, I?ll be happy to do that at some point next week since it would make the most sense for this type of update to live in the core code. Also, did you (or anyone else) modify the importer so that @audience=?internal? was respected at the collection and component level? I seem to remember that the importer always publishes the components, but it?s been a while since I looked at what happens there. Mark From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Noah Huffman Sent: Tuesday, 05 April, 2016 4:06 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] EAD Import trouble with audience/publish Hi Jane, I noticed that Patrick G. from the Rockefeller Archives shared a solution to this same issue back on Nov. 16 (Subject line: Audience Question). Basically, you can modify the EAD converter that Chris mentions to set all imported notes to ?published? by default unless EAD elements have @audience=?internal?. You can set up the modified EAD converter as a plugin. I needed to do this locally, so I went ahead a wrote a plugin. Here is the modified EAD converter: https://github.com/noahgh221/archivesspace-duke-plugins/blob/master/plugins/duke-ead-importer/backend/converters/duke_ead_converter.rb Here?s how to set up the plugin: 1. Download the modified EAD converter file above (click ?Raw?, save as, etc.) 2. Save the file to the plugins directory in your ASpace application files: plugins/duke-ead-importer/backend/converters/duke_ead_converter.rb (you?ll need to create the duke-ead-importer/backend/converters/ directory structure) 3. Open the config/config.rb file, add the name of the plugin to the line that begins AppConfig[:plugins], and save it. For example: AppConfig[:plugins] = ['local', ?duke-ead-converter?] 4. Restart the archivesspace application (archivesspace/archivesspace.sh or archivesspace/archivesspace.bat on Windows) 5. Start a new EAD import job For more info on how plugins work, see: http://archivesspace.github.io/archivesspace/user/archivesspace-plug-ins-readme/ I ran a couple of EAD import tests using this plugin and it seems to publish all imported notes by default unless EAD tags include @audience=?internal?. Still, I?d test this before importing all your EADs to production. Hope this helps. -Noah ================ Noah Huffman Archivist for Metadata, Systems, and Digital Records David M. Rubenstein Rare Book & Manuscript Library Duke University From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Tuesday, April 05, 2016 2:45 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] EAD Import trouble with audience/publish Hi, Yes, it looks like the EAD converter only looks at @audience for archdesc and c tags. b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Jane LaBarbara > Sent: Monday, April 04, 2016 8:34 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] EAD Import trouble with audience/publish Dear all, I?m using legacy EAD XML to test ArchivesSpace?s EAD Import in preparation for a mass migration to ArchivesSpace. I?ve noticed that I can add the attribute audience=?external? to and all of my ?notes? (e.g. , , and many more), but the resulting Resource Record is only published at the highest level?the notes themselves are not published. Once we migrate, I?m guessing this will mean that staff will have to go into each Resource Record and click the ?publish? checkboxes for everything we need to show up in the public view, and we have over 4000 collections. Has anyone else noticed that the EAD Import does not respect audience=?external?, or found a solution or workaround for this? Thanks, Jane Jane Metters LaBarbara Assistant Curator West Virginia & Regional History Center West Virginia University Libraries Reference desk: 304-293-3536 Office phone: 304-293-0352 Email: jane.labarbara at mail.wvu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From KennedyN at si.edu Thu Apr 7 13:13:36 2016 From: KennedyN at si.edu (Kennedy, Nancy) Date: Thu, 7 Apr 2016 17:13:36 +0000 Subject: [Archivesspace_Users_Group] Search all repositories Message-ID: <4142170736420940ACB07EE9EECDC21F3101911A@si-msedag04.US.SINET.SI.EDU> All, I see in the documentation that 'By default, ArchivesSpace searches All Records and retrieves records for the active repository only.' Is it possible to set up specific users to search and retrieve resource records across multiple or even all repositories? How would you go about that? I see that you can give a user access to multiple repositories, so that's a nice improvement from AT. But, the user still needs to start by switching repositories and cannot search across both sets of resource records. Unless.... you geniuses have figured out anything better. Ideas? Nancy Nancy Kennedy EAD Coordinator Smithsonian Institution kennedyn at si.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From bthomas at tsl.texas.gov Thu Apr 7 13:16:23 2016 From: bthomas at tsl.texas.gov (Brian Thomas) Date: Thu, 7 Apr 2016 12:16:23 -0500 Subject: [Archivesspace_Users_Group] Plug-in for barcode scanning technology? Message-ID: <8989D267A9D24244B802C6B561B7F0D59DC464@Exchange01.win2k.tsl.state.tx.us> Does anyone have a plug-in for integration with a barcode scanning program? We are looking into the possibility of integrating barcodes into our instance to help with inventory control, and hoping there is one already existing. On a related note, does anyone also have a plug-in for check-in/check-out or patron usage tracking? Brian Thomas Electronic Records Specialist Texas State Library and Archives Commission 1201 Brazos Street Austin, TX 78701 PH: (512) 475-3374 e-mail: bthomas at tsl.texas.gov tsl.texas.gov -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 5314 bytes Desc: image001.png URL: From Gregory.Jackson at glencairnmuseum.org Fri Apr 8 14:22:17 2016 From: Gregory.Jackson at glencairnmuseum.org (Jackson, Gregory) Date: Fri, 8 Apr 2016 18:22:17 +0000 Subject: [Archivesspace_Users_Group] ArchivesSpace report error Message-ID: Dear Group, We?ve tried to run our first report on ArchivesSpace and got this in return. Any help as to what might be causing the error would be appreciated. Greg ResourcesSubjectsNamesClassificationsListReport - net.sf.jasperreports.engine.JRException: Error executing SQL statement for : resourcesSubjectsNamesClassificationsList message - Error executing SQL statement for : resourcesSubjectsNamesClassificationsList backtrace - net.sf.jasperreports.engine.query.JRJdbcQueryExecuter.createDatasource(net/sf/jasperreports/engine/query/JRJdbcQueryExecuter.java:240) net.sf.jasperreports.engine.fill.JRFillDataset.createQueryDatasource(net/sf/jasperreports/engine/fill/JRFillDataset.java:1114) net.sf.jasperreports.engine.fill.JRFillDataset.initDatasource(net/sf/jasperreports/engine/fill/JRFillDataset.java:691) net.sf.jasperreports.engine.fill.JRBaseFiller.setParameters(net/sf/jasperreports/engine/fill/JRBaseFiller.java:1314) net.sf.jasperreports.engine.fill.JRBaseFiller.fill(net/sf/jasperreports/engine/fill/JRBaseFiller.java:931) net.sf.jasperreports.engine.fill.JRBaseFiller.fill(net/sf/jasperreports/engine/fill/JRBaseFiller.java:873) net.sf.jasperreports.engine.fill.JRFiller.fill(net/sf/jasperreports/engine/fill/JRFiller.java:87) net.sf.jasperreports.engine.JasperFillManager.fill(net/sf/jasperreports/engine/JasperFillManager.java:287) net.sf.jasperreports.engine.JasperFillManager.fillReport(net/sf/jasperreports/engine/JasperFillManager.java:760) java.lang.reflect.Method.invoke(java/lang/reflect/Method.java:606) RUBY.fill(/home/archives/archivesspace.brynathyn.edu/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/model/reports/jdbc_report.rb:22) Sequel::ThreadedConnectionPool.hold(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/connection_pool/threaded.rb:85) Sequel::ThreadedConnectionPool.hold(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/connection_pool/threaded.rb:85) RUBY.fill(/home/archives/archivesspace.brynathyn.edu/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/model/reports/jdbc_report.rb:21) DB.open(/home/archives/archivesspace.brynathyn.edu/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/model/db.rb:131) DB.open(/home/archives/archivesspace.brynathyn.edu/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/model/db.rb:131) org.jruby.RubyFixnum.times(org/jruby/RubyFixnum.java:280) DB.open(/home/archives/archivesspace.brynathyn.edu/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/model/db.rb:119) DB.open(/home/archives/archivesspace.brynathyn.edu/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/model/db.rb:119) RUBY.fill(/home/archives/archivesspace.brynathyn.edu/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/model/reports/jdbc_report.rb:20) RUBY.render(/home/archives/archivesspace.brynathyn.edu/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/model/reports/jdbc_report.rb:75) RUBY.generate(/home/archives/archivesspace.brynathyn.edu/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/reports/report_response.rb:25) RUBY.report_response(/home/archives/archivesspace.brynathyn.edu/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/reports/report_helper.rb:39) RUBY.ArchivesSpaceService(/home/archives/archivesspace.brynathyn.edu/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/controllers/reports.rb:17) org.jruby.RubyBasicObject.instance_eval(org/jruby/RubyBasicObject.java:1574) RESTHelpers::Endpoint.returns(/home/archives/archivesspace.brynathyn.edu/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/rest.rb:241) RESTHelpers::Endpoint.returns(/home/archives/archivesspace.brynathyn.edu/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/rest.rb:241) DB.open(/home/archives/archivesspace.brynathyn.edu/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/model/db.rb:123) DB.open(/home/archives/archivesspace.brynathyn.edu/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/model/db.rb:123) DB.transaction(/home/archives/archivesspace.brynathyn.edu/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/model/db.rb:99) DB.transaction(/home/archives/archivesspace.brynathyn.edu/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/model/db.rb:99) Sequel::Database._transaction(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/database/transactions.rb:134) Sequel::Database._transaction(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/database/transactions.rb:134) Sequel::Database._transaction(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/database/transactions.rb:122) Sequel::Database._transaction(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/database/transactions.rb:122) Sequel::Database.transaction(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/database/transactions.rb:108) Sequel::Database.transaction(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/database/transactions.rb:108) Sequel::ThreadedConnectionPool.hold(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/connection_pool/threaded.rb:98) Sequel::ThreadedConnectionPool.hold(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/connection_pool/threaded.rb:98) Sequel::ThreadedConnectionPool.hold(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/connection_pool/threaded.rb:87) Sequel::ThreadedConnectionPool.hold(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/connection_pool/threaded.rb:87) Sequel::Database.synchronize(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/database/connecting.rb:255) Sequel::Database.synchronize(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/database/connecting.rb:255) Sequel::Database.transaction(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/database/transactions.rb:97) Sequel::Database.transaction(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/sequel-4.20.0/lib/sequel/database/transactions.rb:97) DB.transaction(/home/archives/archivesspace.brynathyn.edu/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/model/db.rb:98) DB.transaction(/home/archives/archivesspace.brynathyn.edu/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/model/db.rb:98) DB.open(/home/archives/archivesspace.brynathyn.edu/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/model/db.rb:122) DB.open(/home/archives/archivesspace.brynathyn.edu/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/model/db.rb:122) org.jruby.RubyFixnum.times(org/jruby/RubyFixnum.java:280) DB.open(/home/archives/archivesspace.brynathyn.edu/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/model/db.rb:119) DB.open(/home/archives/archivesspace.brynathyn.edu/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/model/db.rb:119) RESTHelpers::Endpoint.returns(/home/archives/archivesspace.brynathyn.edu/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/rest.rb:223) RESTHelpers::Endpoint.returns(/home/archives/archivesspace.brynathyn.edu/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/rest.rb:223) RequestContext.open(/home/archives/archivesspace.brynathyn.edu/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/request_context.rb:24) RequestContext.open(/home/archives/archivesspace.brynathyn.edu/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/request_context.rb:24) RequestContext.open(/home/archives/archivesspace.brynathyn.edu/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/request_context.rb:23) RequestContext.open(/home/archives/archivesspace.brynathyn.edu/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/request_context.rb:23) RESTHelpers::Endpoint.returns(/home/archives/archivesspace.brynathyn.edu/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/rest.rb:207) RESTHelpers::Endpoint.returns(/home/archives/archivesspace.brynathyn.edu/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/rest.rb:207) org.jruby.RubyMethod.call(org/jruby/RubyMethod.java:116) Sinatra::Base.compile!(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/sinatra-1.3.6/lib/sinatra/base.rb:1293) Sinatra::Base.compile!(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/sinatra-1.3.6/lib/sinatra/base.rb:1293) org.jruby.RubyProc.call(org/jruby/RubyProc.java:271) Sinatra::Base.route!(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/sinatra-1.3.6/lib/sinatra/base.rb:860) Sinatra::Base.route!(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/sinatra-1.3.6/lib/sinatra/base.rb:860) Sinatra::Base.route_eval(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/sinatra-1.3.6/lib/sinatra/base.rb:876) Sinatra::Base.route_eval(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/sinatra-1.3.6/lib/sinatra/base.rb:876) Sinatra::Base.route!(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/sinatra-1.3.6/lib/sinatra/base.rb:860) Sinatra::Base.route!(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/sinatra-1.3.6/lib/sinatra/base.rb:860) Sinatra::Base.process_route(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/sinatra-1.3.6/lib/sinatra/base.rb:897) Sinatra::Base.process_route(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/sinatra-1.3.6/lib/sinatra/base.rb:897) org.jruby.RubyKernel.catch(org/jruby/RubyKernel.java:1242) Sinatra::Base.process_route(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/sinatra-1.3.6/lib/sinatra/base.rb:895) Sinatra::Base.process_route(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/sinatra-1.3.6/lib/sinatra/base.rb:895) Sinatra::Base.route!(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/sinatra-1.3.6/lib/sinatra/base.rb:859) Sinatra::Base.route!(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/sinatra-1.3.6/lib/sinatra/base.rb:859) org.jruby.RubyArray.each(org/jruby/RubyArray.java:1613) Sinatra::Base.route!(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/sinatra-1.3.6/lib/sinatra/base.rb:858) Sinatra::Base.route!(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/sinatra-1.3.6/lib/sinatra/base.rb:858) Sinatra::Base.dispatch!(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/sinatra-1.3.6/lib/sinatra/base.rb:963) Sinatra::Base.dispatch!(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/sinatra-1.3.6/lib/sinatra/base.rb:963) Sinatra::Base.invoke(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/sinatra-1.3.6/lib/sinatra/base.rb:946) Sinatra::Base.invoke(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/sinatra-1.3.6/lib/sinatra/base.rb:946) org.jruby.RubyKernel.catch(org/jruby/RubyKernel.java:1242) Sinatra::Base.invoke(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/sinatra-1.3.6/lib/sinatra/base.rb:946) Sinatra::Base.invoke(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/sinatra-1.3.6/lib/sinatra/base.rb:946) Sinatra::Base.dispatch!(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/sinatra-1.3.6/lib/sinatra/base.rb:960) Sinatra::Base.dispatch!(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/sinatra-1.3.6/lib/sinatra/base.rb:960) Sinatra::Base.call!(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/sinatra-1.3.6/lib/sinatra/base.rb:794) Sinatra::Base.call!(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/sinatra-1.3.6/lib/sinatra/base.rb:794) Sinatra::Base.invoke(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/sinatra-1.3.6/lib/sinatra/base.rb:946) Sinatra::Base.invoke(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/sinatra-1.3.6/lib/sinatra/base.rb:946) org.jruby.RubyKernel.catch(org/jruby/RubyKernel.java:1242) Sinatra::Base.invoke(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/sinatra-1.3.6/lib/sinatra/base.rb:946) Sinatra::Base.invoke(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/sinatra-1.3.6/lib/sinatra/base.rb:946) Sinatra::Base.call!(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/sinatra-1.3.6/lib/sinatra/base.rb:794) Sinatra::Base.call!(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/sinatra-1.3.6/lib/sinatra/base.rb:794) Sinatra::Base.call(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/sinatra-1.3.6/lib/sinatra/base.rb:780) Sinatra::Base.call(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/sinatra-1.3.6/lib/sinatra/base.rb:780) ArchivesSpaceService::RequestWrappingMiddleware.call(/home/archives/archivesspace.brynathyn.edu/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/main.rb:277) ArchivesSpaceService::RequestWrappingMiddleware.call(/home/archives/archivesspace.brynathyn.edu/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/main.rb:277) Rack::Protection::XSSHeader.call(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/rack-protection-1.5.3/lib/rack/protection/xss_header.rb:18) Rack::Protection::XSSHeader.call(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/rack-protection-1.5.3/lib/rack/protection/xss_header.rb:18) Rack::Protection::PathTraversal.call(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/rack-protection-1.5.3/lib/rack/protection/path_traversal.rb:16) Rack::Protection::PathTraversal.call(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/rack-protection-1.5.3/lib/rack/protection/path_traversal.rb:16) Rack::Protection::JsonCsrf.call(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/rack-protection-1.5.3/lib/rack/protection/json_csrf.rb:18) Rack::Protection::JsonCsrf.call(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/rack-protection-1.5.3/lib/rack/protection/json_csrf.rb:18) Rack::Protection::Base.call(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/rack-protection-1.5.3/lib/rack/protection/base.rb:49) Rack::Protection::Base.call(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/rack-protection-1.5.3/lib/rack/protection/base.rb:49) Rack::Protection::Base.call(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/rack-protection-1.5.3/lib/rack/protection/base.rb:49) Rack::Protection::Base.call(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/rack-protection-1.5.3/lib/rack/protection/base.rb:49) Rack::Protection::FrameOptions.call(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/rack-protection-1.5.3/lib/rack/protection/frame_options.rb:31) Rack::Protection::FrameOptions.call(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/rack-protection-1.5.3/lib/rack/protection/frame_options.rb:31) Rack::NullLogger.call(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/rack-1.4.7/lib/rack/nulllogger.rb:9) Rack::NullLogger.call(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/rack-1.4.7/lib/rack/nulllogger.rb:9) Rack::Head.call(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/rack-1.4.7/lib/rack/head.rb:9) Rack::Head.call(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/rack-1.4.7/lib/rack/head.rb:9) Sinatra::ExtendedRack.call(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/sinatra-1.3.6/lib/sinatra/base.rb:124) Sinatra::ExtendedRack.call(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/sinatra-1.3.6/lib/sinatra/base.rb:124) Sinatra::Base.call(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/sinatra-1.3.6/lib/sinatra/base.rb:1417) Sinatra::Base.call(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/sinatra-1.3.6/lib/sinatra/base.rb:1417) Sinatra::Base.synchronize(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/sinatra-1.3.6/lib/sinatra/base.rb:1499) Sinatra::Base.synchronize(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/sinatra-1.3.6/lib/sinatra/base.rb:1499) Sinatra::Base.call(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/sinatra-1.3.6/lib/sinatra/base.rb:1417) Sinatra::Base.call(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/sinatra-1.3.6/lib/sinatra/base.rb:1417) Rack::Builder.call(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/jruby-rack-1.1.19/lib/jruby-rack-1.1.19.jar!/vendor/rack-1.5.5/rack/builder.rb:138) Rack::Builder.call(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/jruby-rack-1.1.19/lib/jruby-rack-1.1.19.jar!/vendor/rack-1.5.5/rack/builder.rb:138) Rack::URLMap.call(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/rack-1.4.7/lib/rack/urlmap.rb:64) Rack::URLMap.call(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/rack-1.4.7/lib/rack/urlmap.rb:64) org.jruby.RubyArray.each(org/jruby/RubyArray.java:1613) Rack::URLMap.call(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/rack-1.4.7/lib/rack/urlmap.rb:49) Rack::URLMap.call(/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/rack-1.4.7/lib/rack/urlmap.rb:49) Rack::Handler::Servlet.call(file:/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/jruby-rack-1.1.19/lib/jruby-rack-1.1.19.jar!/rack/handler/servlet.rb:22) Rack::Handler::Servlet.call(file:/home/archives/archivesspace.brynathyn.edu/archivesspace/gems/gems/jruby-rack-1.1.19/lib/jruby-rack-1.1.19.jar!/rack/handler/servlet.rb:22) org.eclipse.jetty.servlet.ServletHandler$CachedChain.doFilter(org/eclipse/jetty/servlet/ServletHandler.java:1302) org.eclipse.jetty.servlet.ServletHandler.doHandle(org/eclipse/jetty/servlet/ServletHandler.java:448) org.eclipse.jetty.server.handler.ScopedHandler.handle(org/eclipse/jetty/server/handler/ScopedHandler.java:131) org.eclipse.jetty.security.SecurityHandler.handle(org/eclipse/jetty/security/SecurityHandler.java:524) org.eclipse.jetty.server.session.SessionHandler.doHandle(org/eclipse/jetty/server/session/SessionHandler.java:231) org.eclipse.jetty.server.handler.ContextHandler.doHandle(org/eclipse/jetty/server/handler/ContextHandler.java:1067) org.eclipse.jetty.servlet.ServletHandler.doScope(org/eclipse/jetty/servlet/ServletHandler.java:377) org.eclipse.jetty.server.session.SessionHandler.doScope(org/eclipse/jetty/server/session/SessionHandler.java:192) org.eclipse.jetty.server.handler.ContextHandler.doScope(org/eclipse/jetty/server/handler/ContextHandler.java:1001) org.eclipse.jetty.server.handler.ScopedHandler.handle(org/eclipse/jetty/server/handler/ScopedHandler.java:129) org.eclipse.jetty.server.handler.ContextHandlerCollection.handle(org/eclipse/jetty/server/handler/ContextHandlerCollection.java:250) org.eclipse.jetty.server.handler.HandlerWrapper.handle(org/eclipse/jetty/server/handler/HandlerWrapper.java:111) org.eclipse.jetty.server.Server.handle(org/eclipse/jetty/server/Server.java:360) org.eclipse.jetty.server.AbstractHttpConnection.handleRequest(org/eclipse/jetty/server/AbstractHttpConnection.java:454) org.eclipse.jetty.server.AbstractHttpConnection.headerComplete(org/eclipse/jetty/server/AbstractHttpConnection.java:890) org.eclipse.jetty.server.AbstractHttpConnection$RequestHandler.headerComplete(org/eclipse/jetty/server/AbstractHttpConnection.java:944) org.eclipse.jetty.http.HttpParser.parseNext(org/eclipse/jetty/http/HttpParser.java:630) org.eclipse.jetty.http.HttpParser.parseAvailable(org/eclipse/jetty/http/HttpParser.java:230) org.eclipse.jetty.server.AsyncHttpConnection.handle(org/eclipse/jetty/server/AsyncHttpConnection.java:77) org.eclipse.jetty.io.nio.SelectChannelEndPoint.handle(org/eclipse/jetty/io/nio/SelectChannelEndPoint.java:622) org.eclipse.jetty.io.nio.SelectChannelEndPoint$1.run(org/eclipse/jetty/io/nio/SelectChannelEndPoint.java:46) org.eclipse.jetty.util.thread.QueuedThreadPool.runJob(org/eclipse/jetty/util/thread/QueuedThreadPool.java:603) org.eclipse.jetty.util.thread.QueuedThreadPool$3.run(org/eclipse/jetty/util/thread/QueuedThreadPool.java:538) java.lang.Thread.run(java/lang/Thread.java:745) -------------- next part -------------- An HTML attachment was scrubbed... URL: From sdm7g at eservices.virginia.edu Mon Apr 11 14:55:51 2016 From: sdm7g at eservices.virginia.edu (Majewski, Steven Dennis (sdm7g)) Date: Mon, 11 Apr 2016 18:55:51 +0000 Subject: [Archivesspace_Users_Group] EAD imports slow with container management Message-ID: <810B9E57-5796-426F-A389-EC482B4B1254@eservices.virginia.edu> I was very happy to see the vast improvement and speedup of EAD imports in the 1.4.x releases, so I?m sorry to report that EAD imports with pre-release code with the new container management has slowed down a great deal. I does not seem, however, as slow as the EAD import in much earlier releases. From the log file output, I?m guessing it?s all of the extra ?top_container? activity. ? Steve Majewski From sdm7g at eservices.virginia.edu Mon Apr 11 15:39:17 2016 From: sdm7g at eservices.virginia.edu (Majewski, Steven Dennis (sdm7g)) Date: Mon, 11 Apr 2016 19:39:17 +0000 Subject: [Archivesspace_Users_Group] Error building public-new: Gem::InstallError: mime-types-data requires Ruby version >= 2.0. Message-ID: <6C98B6B5-3476-4530-A8A3-55CF1C6F177A@eservices.virginia.edu> I?m trying to build the new public interface, and I?m getting this error. I don?t see any sign in the Gemfile?s or in build/build.xml of updating to jruby-9.x in the build. What version JRuby are you building with ? bundler: [echo] Fetching gems for ../public-new/Gemfile [java] Java HotSpot(TM) 64-Bit Server VM warning: ignoring option MaxPermSize=196m; support was removed in 8.0 [java] Fetching gem metadata from https://rubygems.org/........... [java] Fetching version metadata from https://rubygems.org/... [java] Fetching dependency metadata from https://rubygems.org/.. [java] Resolving dependencies........... [java] Using rake 11.1.2 [java] Using i18n 0.7.0 [java] Installing json 1.8.3 [java] Installing minitest 5.8.4 [java] Using thread_safe 0.3.5 [java] Installing tzinfo 1.2.2 [java] Installing activesupport 4.2.4 [java] Installing builder 3.2.2 [java] Using erubis 2.7.0 [java] Using nokogiri 1.6.7.2 [java] Installing rails-deprecated_sanitizer 1.0.3 [java] Installing rails-dom-testing 1.0.7 [java] Installing loofah 2.0.3 [java] Installing rails-html-sanitizer 1.0.3 [java] Installing actionview 4.2.4 [java] Installing rack 1.6.4 [java] Using rack-test 0.6.3 [java] Installing actionpack 4.2.4 [java] Installing globalid 0.3.6 [java] Installing activejob 4.2.4 [java] Installing mime-types-data 3.2016.0221 [java] [java] Gem::InstallError: mime-types-data requires Ruby version >= 2.0. [java] An error occurred while installing mime-types-data (3.2016.0221), and Bundler [java] cannot continue. [java] Make sure that `gem install mime-types-data -v '3.2016.0221'` succeeds before [java] bundling. BUILD FAILED /projects/Archivespace/dcs-archivesspace/build/build.xml:108: The following error occurred while executing this line: /projects/Archivespace/dcs-archivesspace/build/build.xml:73: Java returned: 5 -------------- next part -------------- An HTML attachment was scrubbed... URL: From smithkr at mit.edu Mon Apr 11 15:54:45 2016 From: smithkr at mit.edu (Kari R Smith) Date: Mon, 11 Apr 2016 19:54:45 +0000 Subject: [Archivesspace_Users_Group] Newbie question: is there a crosswalk for DACS to AS available? In-Reply-To: References: Message-ID: <29F559819ACA9A4FBF208407D4B63ABBD8B1D4ED@OC11EXPO32.exchange.mit.edu> Virginia ? have you gotten responses yet? Kari Smith From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Virginia Dodier Sent: Wednesday, March 30, 2016 2:35 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Newbie question: is there a crosswalk for DACS to AS available? Hello, I'm just getting familiar with ArchivesSpace -- and I wonder if anyone has mapped/crosswalked AS field names with the corresponding DACS elements? This would be really helpful to me in understanding how we're going to handle our legacy finding aids ... Point me in the right direction, please! -- Virginia Dodier Associate Librarian Richard and Ronay Menschel Library George Eastman Museum 900 East Ave. Rochester, NY 14607 vdodier at eastman.org (585) 271-3361 ext. 307 or ext. 336 -------------- next part -------------- An HTML attachment was scrubbed... URL: From vdodier at eastman.org Mon Apr 11 16:01:24 2016 From: vdodier at eastman.org (Virginia Dodier) Date: Mon, 11 Apr 2016 16:01:24 -0400 Subject: [Archivesspace_Users_Group] Newbie question: is there a crosswalk for DACS to AS available? In-Reply-To: <29F559819ACA9A4FBF208407D4B63ABBD8B1D4ED@OC11EXPO32.exchange.mit.edu> References: <29F559819ACA9A4FBF208407D4B63ABBD8B1D4ED@OC11EXPO32.exchange.mit.edu> Message-ID: Hi Kari, Yes, I have answers -- but not for precisely what I'm after. I know that the corresponding DACS rule numbers are referred to in the drop-down tabs beside each ArchivesSpace field, but is there a chart or crosswalk that gives this information so that you can see it at a glance? Sign me, appreciative but still on the search -- Virginia On Mon, Apr 11, 2016 at 3:54 PM, Kari R Smith wrote: > Virginia ? have you gotten responses yet? > > Kari Smith > > > > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] *On Behalf Of *Virginia > Dodier > *Sent:* Wednesday, March 30, 2016 2:35 PM > *To:* archivesspace_users_group at lyralists.lyrasis.org > *Subject:* [Archivesspace_Users_Group] Newbie question: is there a > crosswalk for DACS to AS available? > > > > Hello, > > > > I'm just getting familiar with ArchivesSpace -- and I wonder if anyone has > mapped/crosswalked AS field names with the corresponding DACS elements? > > > > This would be really helpful to me in understanding how we're going to > handle our legacy finding aids ... > > > > Point me in the right direction, please! > > > > > > > -- > > *Virginia Dodier* > > Associate Librarian > > Richard and Ronay Menschel Library > > George Eastman Museum > > 900 East Ave. > > Rochester, NY 14607 > > vdodier at eastman.org > > (585) 271-3361 ext. 307 or ext. 336 > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -- *Virginia Dodier* Associate Librarian Richard and Ronay Menschel Library George Eastman Museum 900 East Ave. Rochester, NY 14607 vdodier at eastman.org (585) 271-3361 ext. 307 or ext. 336 -------------- next part -------------- An HTML attachment was scrubbed... URL: From smithkr at mit.edu Mon Apr 11 16:06:31 2016 From: smithkr at mit.edu (Kari R Smith) Date: Mon, 11 Apr 2016 20:06:31 +0000 Subject: [Archivesspace_Users_Group] Reference Staff training material? Message-ID: <29F559819ACA9A4FBF208407D4B63ABBD8B1D58C@OC11EXPO32.exchange.mit.edu> Hello, Has anyone developed local training material for reference archivists? If so, would you be willing to share it? And / or is there official ArchivesSpace community training material for reference archivists? Activities I'm thinking of are like: complex searching in both the staff and public interfaces and producing reports / output that is useful for researchers (like a limited box list, search results, etc.) Thank you! Kari R. Smith, Digital Archivist MIT Libraries, Institute Archives and Special Collections 617-258-5568 | smithkr (at) mit.edu http://libraries.mit.edu/archives/ -------------- next part -------------- An HTML attachment was scrubbed... URL: From noah.huffman at duke.edu Mon Apr 11 16:18:10 2016 From: noah.huffman at duke.edu (Noah Huffman) Date: Mon, 11 Apr 2016 20:18:10 +0000 Subject: [Archivesspace_Users_Group] Newbie question: is there a crosswalk for DACS to AS available? In-Reply-To: References: <29F559819ACA9A4FBF208407D4B63ABBD8B1D4ED@OC11EXPO32.exchange.mit.edu> Message-ID: Hi Virginia, Still not exactly what you?re looking for, but the attached file is what controls the ?tooltips? in the application where the DACS rule numbers appear. If you open this file in a text editor, you can scroll down to see the ASpace field names at left (e.g. container summary) and the corresponding DACS rule numbers (e.g. DACS 2.5). It?s not an easy to read chart, but at least it?s all in one document. -Noah From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Virginia Dodier Sent: Monday, April 11, 2016 4:01 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Newbie question: is there a crosswalk for DACS to AS available? Hi Kari, Yes, I have answers -- but not for precisely what I'm after. I know that the corresponding DACS rule numbers are referred to in the drop-down tabs beside each ArchivesSpace field, but is there a chart or crosswalk that gives this information so that you can see it at a glance? Sign me, appreciative but still on the search -- Virginia On Mon, Apr 11, 2016 at 3:54 PM, Kari R Smith > wrote: Virginia ? have you gotten responses yet? Kari Smith From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Virginia Dodier Sent: Wednesday, March 30, 2016 2:35 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Newbie question: is there a crosswalk for DACS to AS available? Hello, I'm just getting familiar with ArchivesSpace -- and I wonder if anyone has mapped/crosswalked AS field names with the corresponding DACS elements? This would be really helpful to me in understanding how we're going to handle our legacy finding aids ... Point me in the right direction, please! -- Virginia Dodier Associate Librarian Richard and Ronay Menschel Library George Eastman Museum 900 East Ave. Rochester, NY 14607 vdodier at eastman.org (585) 271-3361 ext. 307 or ext. 336 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Virginia Dodier Associate Librarian Richard and Ronay Menschel Library George Eastman Museum 900 East Ave. Rochester, NY 14607 vdodier at eastman.org (585) 271-3361 ext. 307 or ext. 336 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: en.yml Type: application/octet-stream Size: 85402 bytes Desc: en.yml URL: From alexanderduryee at nypl.org Mon Apr 11 16:26:26 2016 From: alexanderduryee at nypl.org (Alexander Duryee) Date: Mon, 11 Apr 2016 16:26:26 -0400 Subject: [Archivesspace_Users_Group] Newbie question: is there a crosswalk for DACS to AS available? In-Reply-To: References: <29F559819ACA9A4FBF208407D4B63ABBD8B1D4ED@OC11EXPO32.exchange.mit.edu> Message-ID: Virginia, As part of our evaluation at NYPL, we created a mapping of ArchivesSpace fields to EAD and DACS (where possible). Here's the link to our chart - https://docs.google.com/spreadsheets/d/1TEs-HMfQ-43_UQpLTiJzwJ2wsQ8XWdbeMZ-7ixmxceE/edit?usp=sharing . Hope this helps, --Alex On Mon, Apr 11, 2016 at 4:18 PM, Noah Huffman wrote: > Hi Virginia, > > > > Still not exactly what you?re looking for, but the attached file is what > controls the ?tooltips? in the application where the DACS rule numbers > appear. > > > > If you open this file in a text editor, you can scroll down to see the > ASpace field names at left (e.g. container summary) and the corresponding > DACS rule numbers (e.g. DACS 2.5). > > > > It?s not an easy to read chart, but at least it?s all in one document. > > > > -Noah > > > > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] *On Behalf Of *Virginia > Dodier > *Sent:* Monday, April 11, 2016 4:01 PM > *To:* Archivesspace Users Group < > archivesspace_users_group at lyralists.lyrasis.org> > *Subject:* Re: [Archivesspace_Users_Group] Newbie question: is there a > crosswalk for DACS to AS available? > > > > Hi Kari, > > > > Yes, I have answers -- but not for precisely what I'm after. I know that > the corresponding DACS rule numbers are referred to in the drop-down tabs > beside each ArchivesSpace field, but is there a chart or crosswalk that > gives this information so that you can see it at a glance? > > > > Sign me, appreciative but still on the search -- > > > > Virginia > > > > On Mon, Apr 11, 2016 at 3:54 PM, Kari R Smith wrote: > > Virginia ? have you gotten responses yet? > > Kari Smith > > > > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] *On Behalf Of *Virginia > Dodier > *Sent:* Wednesday, March 30, 2016 2:35 PM > *To:* archivesspace_users_group at lyralists.lyrasis.org > *Subject:* [Archivesspace_Users_Group] Newbie question: is there a > crosswalk for DACS to AS available? > > > > Hello, > > > > I'm just getting familiar with ArchivesSpace -- and I wonder if anyone has > mapped/crosswalked AS field names with the corresponding DACS elements? > > > > This would be really helpful to me in understanding how we're going to > handle our legacy finding aids ... > > > > Point me in the right direction, please! > > > > > > > -- > > *Virginia Dodier* > > Associate Librarian > > Richard and Ronay Menschel Library > > George Eastman Museum > > 900 East Ave. > > Rochester, NY 14607 > > vdodier at eastman.org > > (585) 271-3361 ext. 307 or ext. 336 > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > > > > > -- > > *Virginia Dodier* > > Associate Librarian > > Richard and Ronay Menschel Library > > George Eastman Museum > > 900 East Ave. > > Rochester, NY 14607 > > vdodier at eastman.org > > (585) 271-3361 ext. 307 or ext. 336 > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -- Alexander Duryee Metadata Archivist New York Public Library (917)-229-9590 alexanderduryee at nypl.org -------------- next part -------------- An HTML attachment was scrubbed... URL: From mark.custer at yale.edu Mon Apr 11 16:32:07 2016 From: mark.custer at yale.edu (Custer, Mark) Date: Mon, 11 Apr 2016 20:32:07 +0000 Subject: [Archivesspace_Users_Group] Reference Staff training material? In-Reply-To: <29F559819ACA9A4FBF208407D4B63ABBD8B1D58C@OC11EXPO32.exchange.mit.edu> References: <29F559819ACA9A4FBF208407D4B63ABBD8B1D58C@OC11EXPO32.exchange.mit.edu> Message-ID: I created something here for staff that addressed some of their questions about using advanced search in the staff interface. A lot of their questions were particular to our local plugins, though, so those probably wouldn?t make much sense to everyone else. However, in case it helps, here are two questions and answers from our current FAQ: 1. How do you truncate your search in ArchivesSpace? You can truncate searches by using an asterisk (*) as a wildcard operator. Using this technique, you can perform truncations on the end of your search as well as the beginning (the left-hand side). For example, you can search for pop* as well as *pop. If doing the latter search, you might wonder if you can filter out all of the results that just contain the string pop in them (e.g. you want records that have lollipop and afropop in their description, but not any with the word pop). Well, of course you can! Just throw in the not operator, and re-run this search: *pop NOT pop (upper-casing the Boolean here is required in our setup), which you can also write as *pop -pop: http://sandbox.archivesspace.org/search?utf8=?&q=*pop+-pop ArchivesSpace uses Solr, which in turn uses Lucene. So, any search operator or technique available with those technologies is likely to be supported by ArchivesSpace (depending on how Solr is configured, which can be customized by every ArchivesSpace installation). 2. Can you put a search in quotes to get results for a specific phrase? You betcha. By default, ArchivesSpace is setup to increase recall for basic searches, so you might want to use quotes to drill down to a more specific result set. Here?s an example: I?m looking for references to the play Cher Antoine. If I put those keywords into the search box without quotes, I?m going to get results that have either Cher or Antoine in them ? only one search term has to match to be considered a match ? but the relevancy ranking will bring most of the results that contain the play?s name to the top. Still, if I don?t want the other results at all, I can wrap up the query in quotes like so: http://sandbox.archivesspace.org search?utf8=?&q=%22cher+antoine%22 (in the above URL, the quote characters are the two instances of %22, which is how double quotes are encoded in URLs) I realize that this isn?t the training information that you asked about, but I just thought I?d share in case it?s of any use. From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kari R Smith Sent: Monday, 11 April, 2016 4:07 PM To: Archivesspace Users Group (archivesspace_users_group at lyralists.lyrasis.org) Subject: [Archivesspace_Users_Group] Reference Staff training material? Hello, Has anyone developed local training material for reference archivists? If so, would you be willing to share it? And / or is there official ArchivesSpace community training material for reference archivists? Activities I?m thinking of are like: complex searching in both the staff and public interfaces and producing reports / output that is useful for researchers (like a limited box list, search results, etc.) Thank you! Kari R. Smith, Digital Archivist MIT Libraries, Institute Archives and Special Collections 617-258-5568 | smithkr (at) mit.edu http://libraries.mit.edu/archives/ -------------- next part -------------- An HTML attachment was scrubbed... URL: From ehanson8 at jhu.edu Tue Apr 12 09:58:35 2016 From: ehanson8 at jhu.edu (Eric Hanson) Date: Tue, 12 Apr 2016 13:58:35 +0000 Subject: [Archivesspace_Users_Group] Migrating compound subjects as a single term Message-ID: When migrating subjects from Archivists' Toolkit to ArchivesSpace, ArchivesSpace separates any Archivists' Toolkit subject with subdivisions ("China -- History -- Cultural Revolution, 1966-1976 -- Posters") into separate "Terms" ("China," "History," "Cultural Revolution, 1966-1976," and "Posters"). It is possible to migrate the subjects with subdivisions as a single "Term" rather than separate "Terms?" We have a LCSH to FAST conversion process planned that would be easier if the full string appeared as a single term rather than individual segments. Thanks! Eric Hanson Digital Content Metadata Specialist The Sheridan Libraries Johns Hopkins University 3400 North Charles Street Baltimore, MD 21218 410-516-7756 ehanson8 at jhu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From jmargalo at udel.edu Tue Apr 12 10:50:19 2016 From: jmargalo at udel.edu (Jaime Margalotti) Date: Tue, 12 Apr 2016 10:50:19 -0400 Subject: [Archivesspace_Users_Group] Undo Change to Resource Record? Message-ID: Is it possible for me (as Admin) to get back the previous version of Resource record? One of our staff accidentally deleted all of a Resource record's components and saved it. Thanks, Jaime -- Jaime L. Margalotti Associate Librarian Manuscripts and Archives Department University of Delaware Library Newark, DE 19717-5267 302-831-0554jmargalo at udel.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From clobdel1 at swarthmore.edu Tue Apr 12 15:07:09 2016 From: clobdel1 at swarthmore.edu (Chelsea Lobdell) Date: Tue, 12 Apr 2016 15:07:09 -0400 Subject: [Archivesspace_Users_Group] Any Additional Server Requirements for Consortial Implementation? Message-ID: Hello ArchivesSpace Users! We are getting ready to setup a fresh server and install ArchivesSpace. I've reviewed the server requirements and they are pretty minimal (Java 1.7 or 1.8, 1024 MB RAM, MySQL for production use). We're looking to set up a consortial implementation where we'll have one server, one application install / instance, with multiple repositories. So I'm reaching out to see if anyone else also has a consortial implementation and do you have recommendations for any other optimal server requirements outside of the defaults listed? Thanks, Chelsea *---------------* *Chelsea Lobdell* *Library Web Developer/ Swarthmore College* *clobdel1 at swarthmore.edu / (610)690-6818* -------------- next part -------------- An HTML attachment was scrubbed... URL: From Kevin.Clair at du.edu Tue Apr 12 16:42:19 2016 From: Kevin.Clair at du.edu (Kevin Clair) Date: Tue, 12 Apr 2016 20:42:19 +0000 Subject: [Archivesspace_Users_Group] transferring multiple components on one event? Message-ID: Hello, Since component transfers in ArchivesSpace automatically spawn an event, is it possible to transfer multiple components on a single event? I recently had to move n box records from one resource to another; unbeknownst to me, doing that one by one creates and links n event records to each resource, which (for sufficiently large values of n) causes gateway timeout errors any time I attempt to edit one of them. Would like to avoid that in the future, if possible. thanks! -k -------------- next part -------------- An HTML attachment was scrubbed... URL: From sdm7g at eservices.virginia.edu Tue Apr 12 16:44:14 2016 From: sdm7g at eservices.virginia.edu (Majewski, Steven Dennis (sdm7g)) Date: Tue, 12 Apr 2016 20:44:14 +0000 Subject: [Archivesspace_Users_Group] Error on My (Repository|Global) Preferences for non admin user Message-ID: <1D9A4E71-67C0-49E2-9444-284BAE74D829@eservices.virginia.edu> [ ArchivesSpace v1.4.2 release ] As an admin user, I can set 'My Global Preferences' or ?My Repository Preferences? . If I login as a non admin user ( in repository-advanced-data-entry ), choosing one of those menu items yields an ?Unable to Access Page? error. In the log files, I see: Started GET "/preferences/0/edit? When logged in as Admin, that is followed by: Redirected to http://localhost:18080/preferences/2/edit redirecting to the preferences for currently selected repository. There is no redirect when logged in as non admin user. On further testing, I find if I assign the user to all of the access groups, choosing the preference menu succeeds. It?s unclear from the descriptions which permission is required. I?m guessing it?s "manage this repository (change groups and other settings)? although the connection is unclear. I had thought that this was a user scoped setting. Is this actually set per repository for all users ? ? Steve Majewski -------------- next part -------------- An HTML attachment was scrubbed... URL: From carlos.lemus at unlv.edu Tue Apr 12 19:21:27 2016 From: carlos.lemus at unlv.edu (Carlos Lemus) Date: Tue, 12 Apr 2016 16:21:27 -0700 Subject: [Archivesspace_Users_Group] ArchivesSpace report error Message-ID: Hello Greg, There have been a couple of talks about the reports on the google groups and some months earlier. In case you haven't seen those, have you added the following lines to your config.rb file yet? config/config.rb AppConfig[:enable_jasper]= = true AppConfig[:compile_jasper] = true Carlos Lemus Application Programmer, Special Collections Technical Services University Libraries, University of Nevada, Las Vegas -------------- next part -------------- An HTML attachment was scrubbed... URL: From mmwisner at fas.harvard.edu Tue Apr 12 19:46:14 2016 From: mmwisner at fas.harvard.edu (Wisner, Melanie) Date: Tue, 12 Apr 2016 23:46:14 +0000 Subject: [Archivesspace_Users_Group] langmaterial, multiple languages Message-ID: Just wondering if anyone else has thought about ASpace not allowing more than one language element per resource record. We know we may use "mul" for multiple languages; and we know that additional languages beyond the last (I believe ASpace preferences the last--though someone has a plugin that changes that to the first, I believe?) are preserved in a language of materials note, but both of these solutions don't quite fit the bill, as we see it. We have numerous collections that are in two or more languages, and we consider this absolutely key information for readers. It would be grand if all the collection-level languages could be acknowledged at the top level. Anyone else? Yours, Melanie Wisner `````````````````````````````````` Melanie Wisner, CA Accessioning Archivist Houghton Library, Harvard University Cambridge, MA 02138 US <> 617-384-7373 <> mmwisner at fas.harvard.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From Diana.Gunnells at unco.edu Wed Apr 13 09:46:03 2016 From: Diana.Gunnells at unco.edu (Gunnells, Diana) Date: Wed, 13 Apr 2016 13:46:03 +0000 Subject: [Archivesspace_Users_Group] User defined values in en.yml file In-Reply-To: References: Message-ID: <5E168CC28D85D74FBDFA1BC5CA02E79D3264EDE6@ITEXDB04.unco.edu> Along this line?is it possible to change the label for record type that displays. Our archivist would like to change ?Classification? to ?Collection?. I know that type=agent is rendered Name on our public interface but I can?t recall if we changed it or it was that way originally. See: http://uncoarchives.coalliance.org/ I have been able to remove some tabs and ?re-order? them but would love to make the change that was requested by our archivist but I can?t seem to locate where to make that change?or if it?s even possible. Thanks for your help! Diana Diana Gunnells Library Applications University Libraries [cid:image002.png at 01D19558.86C0AD90] Office Location | Campus Box 48 | Greeley, CO 80639 O: 970-351-2564 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brad Westbrook Sent: Wednesday, March 23, 2016 6:26 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] User defined values in en.yml file Hi, Kate, The documentation you reference is for editing the values on the user controlled value lists, aka enums, as well as all other controlled value lists. The en.yml file in the enums folder contains only the value/translation value lists for all the controlled value lists in the ArchivesSpace application. To establish the names of user defined values or change those of other data fields, you need to edit the en.yml file in the locales folder. Attached is a copy of an locales en.yml file edited per the example in the documentation and reflected in the screen clip below: [cid:image004.jpg at 01D19558.3D9A0620] We?ll update the documentation so that modifying names / labels, as well as controlled value lists, is represented. Brad From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kate Dundon Sent: Tuesday, March 22, 2016 5:23 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] User defined values in en.yml file Hi all, We recently migrated to ASpace, and I'd like to edit a few of the user defined fields. According to the documentation, this is done in the en.yml file in the enums folder. But it looks like our file (attached) doesn't contain the same User Defined label options as those outlined in the documentation (below). Would it be possible we have the wrong file? Thanks for any help you can provide! Best, Kate Dundon Archivist, Special Collections & Archives University Library University of California, Santa Cruz 831-502-7587 Our file: user_defined_enum_1: User Defined Enum 1 user_defined_enum_2: User Defined Enum 2 user_defined_enum_3: User Defined Enum 3 user_defined_enum_4: User Defined Enum 4 Documentation: [http://docs.archivesspace.org/Content/Resources/Images/UserDefined2a.png] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.jpg Type: image/jpeg Size: 26759 bytes Desc: image004.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 12803 bytes Desc: image002.png URL: From longh at uncw.edu Wed Apr 13 10:25:39 2016 From: longh at uncw.edu (Long, Holley W.) Date: Wed, 13 Apr 2016 14:25:39 +0000 Subject: [Archivesspace_Users_Group] controlled value list Message-ID: Good morning, We migrated data from Archon to ArchivesSpace and want to clean up values in the controlled lists, such as extent type. The migrated values display in the interface, but are not present in the en.yml file. I grepped the value to be sure that I wasn't overlooking it or checking the wrong en.yml file (i.e., grep oversize_boxes en.yml), but the text string wasn't found. Any ideas why the values in the staff-side interface aren't present in the en.yml file? Thanks, Holley Holley Long Digital Initiatives Librarian Randall Library, University of North Carolina Wilmington longh at uncw.edu 910-962-7592 -------------- next part -------------- An HTML attachment was scrubbed... URL: From brad.westbrook at lyrasis.org Wed Apr 13 10:48:55 2016 From: brad.westbrook at lyrasis.org (Brad Westbrook) Date: Wed, 13 Apr 2016 14:48:55 +0000 Subject: [Archivesspace_Users_Group] controlled value list In-Reply-To: References: Message-ID: Hi, Holley, Can you provide a screen shot of the extent_extent_type list in the \locales\enums\en.yml file? Thanks, Brad From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Long, Holley W. Sent: Wednesday, April 13, 2016 10:26 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] controlled value list Good morning, We migrated data from Archon to ArchivesSpace and want to clean up values in the controlled lists, such as extent type. The migrated values display in the interface, but are not present in the en.yml file. I grepped the value to be sure that I wasn't overlooking it or checking the wrong en.yml file (i.e., grep oversize_boxes en.yml), but the text string wasn't found. Any ideas why the values in the staff-side interface aren't present in the en.yml file? Thanks, Holley Holley Long Digital Initiatives Librarian Randall Library, University of North Carolina Wilmington longh at uncw.edu 910-962-7592 -------------- next part -------------- An HTML attachment was scrubbed... URL: From ldawson at wcs.org Wed Apr 13 11:58:43 2016 From: ldawson at wcs.org (Dawson, Leilani) Date: Wed, 13 Apr 2016 15:58:43 +0000 Subject: [Archivesspace_Users_Group] Changing the public interface url Message-ID: Hi everyone, We're trying to figure out how to start with ArchivesSpace and have run into a conceptual roadblock, in that it seems like users need to have ArchivesSpace installed on their machines (and pointed to the correct mySQL database) in order to access any of the interfaces. This isn't a problem in most cases, but for the public interface it's not feasible. The ArchivesSpace user manual states: "Under its default configurations, the public interface will be available at port 8081 of the same server where the staff interface is found: e.g. http://ynhsc.org/archivesspace:8081/ This port location can be customized at or after the time of installation, or can be mapped to a more user-friendly URL" ... but doesn't go into how to accomplish the mapping. What are we missing? How have others changed their public interface urls? We have our mySQL database up on Dreamhost, and we have no problems getting to any of the interfaces as long as we're using machines that have had ArchivesSpace (and the mySQL java connector) installed. Thanks much, -Leilani. - - Leilani Dawson Processing Archivist Wildlife Conservation Society Library and Archives 2300 Southern Boulevard | Bronx NY 10460 ldawson at wcs.org | www.wcs.org/library -------------- next part -------------- An HTML attachment was scrubbed... URL: From Chris.Fitzpatrick at lyrasis.org Wed Apr 13 12:12:26 2016 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Wed, 13 Apr 2016 16:12:26 +0000 Subject: [Archivesspace_Users_Group] controlled value list In-Reply-To: References: Message-ID: The values in the en.yml file are just the default values that are first shipped with Aspace. If you have new values brought over, you'll have to add those to the list ( with value : label ). Does that make sense? Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Long, Holley W. Sent: Wednesday, April 13, 2016 4:25 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] controlled value list Good morning, We migrated data from Archon to ArchivesSpace and want to clean up values in the controlled lists, such as extent type. The migrated values display in the interface, but are not present in the en.yml file. I grepped the value to be sure that I wasn't overlooking it or checking the wrong en.yml file (i.e., grep oversize_boxes en.yml), but the text string wasn't found. Any ideas why the values in the staff-side interface aren't present in the en.yml file? Thanks, Holley Holley Long Digital Initiatives Librarian Randall Library, University of North Carolina Wilmington longh at uncw.edu 910-962-7592 -------------- next part -------------- An HTML attachment was scrubbed... URL: From Chris.Fitzpatrick at lyrasis.org Wed Apr 13 12:19:31 2016 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Wed, 13 Apr 2016 16:19:31 +0000 Subject: [Archivesspace_Users_Group] Changing the public interface url In-Reply-To: References: Message-ID: Hi, Sorry, this seems rather strange. You are having people install aspace on their own computers and access that? Is it not possible to have it hosted on a server? For changing the URLs, have a look at http://archivesspace.github.io/archivesspace/user/running-archivesspace-under-a-prefix/ . You will need to have Apache or Nginx setup as a reverse proxy, which is rather easy. b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Dawson, Leilani Sent: Wednesday, April 13, 2016 5:58 PM To: archivesspace_users_group at lyralists.lyrasis.org Cc: Thompson, Madeleine Subject: [Archivesspace_Users_Group] Changing the public interface url Hi everyone, We're trying to figure out how to start with ArchivesSpace and have run into a conceptual roadblock, in that it seems like users need to have ArchivesSpace installed on their machines (and pointed to the correct mySQL database) in order to access any of the interfaces. This isn't a problem in most cases, but for the public interface it's not feasible. The ArchivesSpace user manual states: "Under its default configurations, the public interface will be available at port 8081 of the same server where the staff interface is found: e.g. http://ynhsc.org/archivesspace:8081/ This port location can be customized at or after the time of installation, or can be mapped to a more user-friendly URL" ... but doesn't go into how to accomplish the mapping. What are we missing? How have others changed their public interface urls? We have our mySQL database up on Dreamhost, and we have no problems getting to any of the interfaces as long as we're using machines that have had ArchivesSpace (and the mySQL java connector) installed. Thanks much, -Leilani. - - Leilani Dawson Processing Archivist Wildlife Conservation Society Library and Archives 2300 Southern Boulevard | Bronx NY 10460 ldawson at wcs.org | www.wcs.org/library -------------- next part -------------- An HTML attachment was scrubbed... URL: From Chris.Fitzpatrick at lyrasis.org Wed Apr 13 12:24:24 2016 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Wed, 13 Apr 2016 16:24:24 +0000 Subject: [Archivesspace_Users_Group] User defined values in en.yml file In-Reply-To: <5E168CC28D85D74FBDFA1BC5CA02E79D3264EDE6@ITEXDB04.unco.edu> References: , <5E168CC28D85D74FBDFA1BC5CA02E79D3264EDE6@ITEXDB04.unco.edu> Message-ID: Hi, Have you tried changing the classification label in the en.yml? It's at line 1762 https://github.com/archivesspace/archivesspace/blob/master/common/locales/en.yml#L1763 You'll need to change the _plural entry to change the header in the public ui, I think. Does that work? Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Gunnells, Diana Sent: Wednesday, April 13, 2016 3:46 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] User defined values in en.yml file Along this line...is it possible to change the label for record type that displays. Our archivist would like to change "Classification" to "Collection". I know that type=agent is rendered Name on our public interface but I can't recall if we changed it or it was that way originally. See: http://uncoarchives.coalliance.org/ I have been able to remove some tabs and "re-order" them but would love to make the change that was requested by our archivist but I can't seem to locate where to make that change...or if it's even possible. Thanks for your help! Diana Diana Gunnells Library Applications University Libraries [cid:image002.png at 01D19558.86C0AD90] Office Location | Campus Box 48 | Greeley, CO 80639 O: 970-351-2564 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brad Westbrook Sent: Wednesday, March 23, 2016 6:26 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] User defined values in en.yml file Hi, Kate, The documentation you reference is for editing the values on the user controlled value lists, aka enums, as well as all other controlled value lists. The en.yml file in the enums folder contains only the value/translation value lists for all the controlled value lists in the ArchivesSpace application. To establish the names of user defined values or change those of other data fields, you need to edit the en.yml file in the locales folder. Attached is a copy of an locales en.yml file edited per the example in the documentation and reflected in the screen clip below: [cid:image004.jpg at 01D19558.3D9A0620] We'll update the documentation so that modifying names / labels, as well as controlled value lists, is represented. Brad From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kate Dundon Sent: Tuesday, March 22, 2016 5:23 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] User defined values in en.yml file Hi all, We recently migrated to ASpace, and I'd like to edit a few of the user defined fields. According to the documentation, this is done in the en.yml file in the enums folder. But it looks like our file (attached) doesn't contain the same User Defined label options as those outlined in the documentation (below). Would it be possible we have the wrong file? Thanks for any help you can provide! Best, Kate Dundon Archivist, Special Collections & Archives University Library University of California, Santa Cruz 831-502-7587 Our file: user_defined_enum_1: User Defined Enum 1 user_defined_enum_2: User Defined Enum 2 user_defined_enum_3: User Defined Enum 3 user_defined_enum_4: User Defined Enum 4 Documentation: [http://docs.archivesspace.org/Content/Resources/Images/UserDefined2a.png] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.jpg Type: image/jpeg Size: 26759 bytes Desc: image004.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 12803 bytes Desc: image002.png URL: From ldawson at wcs.org Wed Apr 13 12:41:57 2016 From: ldawson at wcs.org (Dawson, Leilani) Date: Wed, 13 Apr 2016 16:41:57 +0000 Subject: [Archivesspace_Users_Group] Changing the public interface url In-Reply-To: References: Message-ID: Thanks for the quick reply Chris, We assumed that, for staff, ArchivesSpace would work the same way we currently have Archivists Toolkit set up-with people connecting to the database on Dreamhost via the program installed on their local machines. Is that not correct? I'm not sure we could set up a server-our institution's IT department has always refused to provide support for Archivists Toolkit, and we don't see them changing their minds for ArchivesSpace. That's why we have the mySQL databases hosted on Dreamhost. Do we need to install ArchivesSpace and either Apache or Nginx on our Dreamhost account in order to change the public interface url? -Leilani. From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Wednesday, April 13, 2016 12:20 PM To: archivesspace_users_group at lyralists.lyrasis.org Cc: Thompson, Madeleine Subject: Re: [Archivesspace_Users_Group] Changing the public interface url Hi, Sorry, this seems rather strange. You are having people install aspace on their own computers and access that? Is it not possible to have it hosted on a server? For changing the URLs, have a look at http://archivesspace.github.io/archivesspace/user/running-archivesspace-under-a-prefix/ . You will need to have Apache or Nginx setup as a reverse proxy, which is rather easy. b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Dawson, Leilani > Sent: Wednesday, April 13, 2016 5:58 PM To: archivesspace_users_group at lyralists.lyrasis.org Cc: Thompson, Madeleine Subject: [Archivesspace_Users_Group] Changing the public interface url Hi everyone, We're trying to figure out how to start with ArchivesSpace and have run into a conceptual roadblock, in that it seems like users need to have ArchivesSpace installed on their machines (and pointed to the correct mySQL database) in order to access any of the interfaces. This isn't a problem in most cases, but for the public interface it's not feasible. The ArchivesSpace user manual states: "Under its default configurations, the public interface will be available at port 8081 of the same server where the staff interface is found: e.g. http://ynhsc.org/archivesspace:8081/ This port location can be customized at or after the time of installation, or can be mapped to a more user-friendly URL" ... but doesn't go into how to accomplish the mapping. What are we missing? How have others changed their public interface urls? We have our mySQL database up on Dreamhost, and we have no problems getting to any of the interfaces as long as we're using machines that have had ArchivesSpace (and the mySQL java connector) installed. Thanks much, -Leilani. - - Leilani Dawson Processing Archivist Wildlife Conservation Society Library and Archives 2300 Southern Boulevard | Bronx NY 10460 ldawson at wcs.org | www.wcs.org/library Click here to report this email as spam. -------------- next part -------------- An HTML attachment was scrubbed... URL: From psuda1 at tulane.edu Wed Apr 13 18:18:52 2016 From: psuda1 at tulane.edu (Suda, Phillip J) Date: Wed, 13 Apr 2016 22:18:52 +0000 Subject: [Archivesspace_Users_Group] Inventory Items Not Showing Up in Public Interface Message-ID: Good afternoon, Inventories have been added by staff and they are listed accordingly, published, etc. in the staff interface. When you go to view the public interface version, the inventory is not visible. I can search for the archival object, but when I click on the result I get the "Something went wrong" screen. Any ideas? Thank you, Phil Phillip Suda Systems Librarian Howard-Tilton Memorial Library Tulane University psuda1 at tulane.edu 504-865-5607 -------------- next part -------------- An HTML attachment was scrubbed... URL: From longh at uncw.edu Thu Apr 14 09:36:26 2016 From: longh at uncw.edu (Long, Holley W.) Date: Thu, 14 Apr 2016 13:36:26 +0000 Subject: [Archivesspace_Users_Group] controlled value list Message-ID: Hi Chris, Yes, thanks. I added the new values to the en.yml file and restarted the service. However, the new values are not showing up in the drop down list. Regards, Holley ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.orgOn Behalf OfChris Fitzpatrick Sent: Wednesday, April 13, 2016 12:12:26 PM (UTC-05:00) Eastern Time (US & Canada) To: archivesspace_users_group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] controlled value list The values in the en.yml file are just the default values that are first shipped with Aspace. If you have new values brought over, you'll have to add those to the list ( with value : label ). Does that make sense? Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Long, Holley W. > Sent: Wednesday, April 13, 2016 4:25 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] controlled value list Good morning, We migrated data from Archon to ArchivesSpace and want to clean up values in the controlled lists, such as extent type. The migrated values display in the interface, but are not present in the en.yml file. I grepped the value to be sure that I wasn't overlooking it or checking the wrong en.yml file (i.e., grep oversize_boxes en.yml), but the text string wasn't found. Any ideas why the values in the staff-side interface aren't present in the en.yml file? Thanks, Holley Holley Long Digital Initiatives Librarian Randall Library, University of North Carolina Wilmington longh at uncw.edu 910-962-7592 -------------- next part -------------- An HTML attachment was scrubbed... URL: From Diana.Gunnells at unco.edu Thu Apr 14 10:19:11 2016 From: Diana.Gunnells at unco.edu (Gunnells, Diana) Date: Thu, 14 Apr 2016 14:19:11 +0000 Subject: [Archivesspace_Users_Group] User defined values in en.yml file In-Reply-To: References: , <5E168CC28D85D74FBDFA1BC5CA02E79D3264EDE6@ITEXDB04.unco.edu> Message-ID: <5E168CC28D85D74FBDFA1BC5CA02E79D32651470@ITEXDB04.unco.edu> Chris, I finally got permission to edit the root files and made the change...it worked and all is well. Thanks again! Diana Diana Gunnells Library Applications University Libraries [cid:image001.png at 01D19626.52026F70] Office Location | Campus Box 48 | Greeley, CO 80639 O: 970-351-2564 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Wednesday, April 13, 2016 10:24 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] User defined values in en.yml file Hi, Have you tried changing the classification label in the en.yml? It's at line 1762 https://github.com/archivesspace/archivesspace/blob/master/common/locales/en.yml#L1763 You'll need to change the _plural entry to change the header in the public ui, I think. Does that work? Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Gunnells, Diana > Sent: Wednesday, April 13, 2016 3:46 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] User defined values in en.yml file Along this line...is it possible to change the label for record type that displays. Our archivist would like to change "Classification" to "Collection". I know that type=agent is rendered Name on our public interface but I can't recall if we changed it or it was that way originally. See: http://uncoarchives.coalliance.org/ I have been able to remove some tabs and "re-order" them but would love to make the change that was requested by our archivist but I can't seem to locate where to make that change...or if it's even possible. Thanks for your help! Diana Diana Gunnells Library Applications University Libraries [cid:image002.png at 01D19626.52026F70] Office Location | Campus Box 48 | Greeley, CO 80639 O: 970-351-2564 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brad Westbrook Sent: Wednesday, March 23, 2016 6:26 AM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] User defined values in en.yml file Hi, Kate, The documentation you reference is for editing the values on the user controlled value lists, aka enums, as well as all other controlled value lists. The en.yml file in the enums folder contains only the value/translation value lists for all the controlled value lists in the ArchivesSpace application. To establish the names of user defined values or change those of other data fields, you need to edit the en.yml file in the locales folder. Attached is a copy of an locales en.yml file edited per the example in the documentation and reflected in the screen clip below: [cid:image003.jpg at 01D19626.52026F70] We'll update the documentation so that modifying names / labels, as well as controlled value lists, is represented. Brad From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kate Dundon Sent: Tuesday, March 22, 2016 5:23 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] User defined values in en.yml file Hi all, We recently migrated to ASpace, and I'd like to edit a few of the user defined fields. According to the documentation, this is done in the en.yml file in the enums folder. But it looks like our file (attached) doesn't contain the same User Defined label options as those outlined in the documentation (below). Would it be possible we have the wrong file? Thanks for any help you can provide! Best, Kate Dundon Archivist, Special Collections & Archives University Library University of California, Santa Cruz 831-502-7587 Our file: user_defined_enum_1: User Defined Enum 1 user_defined_enum_2: User Defined Enum 2 user_defined_enum_3: User Defined Enum 3 user_defined_enum_4: User Defined Enum 4 Documentation: [http://docs.archivesspace.org/Content/Resources/Images/UserDefined2a.png] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 12789 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 12803 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 26759 bytes Desc: image003.jpg URL: From Chris.Fitzpatrick at lyrasis.org Thu Apr 14 10:55:55 2016 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Thu, 14 Apr 2016 14:55:55 +0000 Subject: [Archivesspace_Users_Group] User defined values in en.yml file In-Reply-To: <5E168CC28D85D74FBDFA1BC5CA02E79D32651470@ITEXDB04.unco.edu> References: , <5E168CC28D85D74FBDFA1BC5CA02E79D3264EDE6@ITEXDB04.unco.edu> , <5E168CC28D85D74FBDFA1BC5CA02E79D32651470@ITEXDB04.unco.edu> Message-ID: Hi, Ah sorry about the delay. Yes, for reference you can just add the block to the plugins or the en.yml file in your local plugins. Just be mindful of the indention/spacing, since that's how YAML determines hierarchy. b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Gunnells, Diana Sent: Thursday, April 14, 2016 4:19 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] User defined values in en.yml file Chris, I finally got permission to edit the root files and made the change?it worked and all is well. Thanks again! Diana Diana Gunnells Library Applications University Libraries [cid:image001.png at 01D19626.52026F70] Office Location | Campus Box 48 | Greeley, CO 80639 O: 970-351-2564 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Wednesday, April 13, 2016 10:24 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] User defined values in en.yml file Hi, Have you tried changing the classification label in the en.yml? It's at line 1762 https://github.com/archivesspace/archivesspace/blob/master/common/locales/en.yml#L1763 You'll need to change the _plural entry to change the header in the public ui, I think. Does that work? Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Gunnells, Diana > Sent: Wednesday, April 13, 2016 3:46 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] User defined values in en.yml file Along this line?is it possible to change the label for record type that displays. Our archivist would like to change ?Classification? to ?Collection?. I know that type=agent is rendered Name on our public interface but I can?t recall if we changed it or it was that way originally. See: http://uncoarchives.coalliance.org/ I have been able to remove some tabs and ?re-order? them but would love to make the change that was requested by our archivist but I can?t seem to locate where to make that change?or if it?s even possible. Thanks for your help! Diana Diana Gunnells Library Applications University Libraries [cid:image002.png at 01D19626.52026F70] Office Location | Campus Box 48 | Greeley, CO 80639 O: 970-351-2564 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brad Westbrook Sent: Wednesday, March 23, 2016 6:26 AM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] User defined values in en.yml file Hi, Kate, The documentation you reference is for editing the values on the user controlled value lists, aka enums, as well as all other controlled value lists. The en.yml file in the enums folder contains only the value/translation value lists for all the controlled value lists in the ArchivesSpace application. To establish the names of user defined values or change those of other data fields, you need to edit the en.yml file in the locales folder. Attached is a copy of an locales en.yml file edited per the example in the documentation and reflected in the screen clip below: [cid:image003.jpg at 01D19626.52026F70] We?ll update the documentation so that modifying names / labels, as well as controlled value lists, is represented. Brad From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kate Dundon Sent: Tuesday, March 22, 2016 5:23 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] User defined values in en.yml file Hi all, We recently migrated to ASpace, and I'd like to edit a few of the user defined fields. According to the documentation, this is done in the en.yml file in the enums folder. But it looks like our file (attached) doesn't contain the same User Defined label options as those outlined in the documentation (below). Would it be possible we have the wrong file? Thanks for any help you can provide! Best, Kate Dundon Archivist, Special Collections & Archives University Library University of California, Santa Cruz 831-502-7587 Our file: user_defined_enum_1: User Defined Enum 1 user_defined_enum_2: User Defined Enum 2 user_defined_enum_3: User Defined Enum 3 user_defined_enum_4: User Defined Enum 4 Documentation: [http://docs.archivesspace.org/Content/Resources/Images/UserDefined2a.png] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 12789 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 12803 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 26759 bytes Desc: image003.jpg URL: From Chris.Fitzpatrick at lyrasis.org Thu Apr 14 11:54:07 2016 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Thu, 14 Apr 2016 15:54:07 +0000 Subject: [Archivesspace_Users_Group] controlled value list In-Reply-To: References: Message-ID: Hi, Which file did you add it to? And can you paste in the block? b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Long, Holley W. Sent: Thursday, April 14, 2016 3:36 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] controlled value list Hi Chris, Yes, thanks. I added the new values to the en.yml file and restarted the service. However, the new values are not showing up in the drop down list. Regards, Holley ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.orgOn Behalf OfChris Fitzpatrick Sent: Wednesday, April 13, 2016 12:12:26 PM (UTC-05:00) Eastern Time (US & Canada) To: archivesspace_users_group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] controlled value list The values in the en.yml file are just the default values that are first shipped with Aspace. If you have new values brought over, you'll have to add those to the list ( with value : label ). Does that make sense? Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Long, Holley W. > Sent: Wednesday, April 13, 2016 4:25 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] controlled value list Good morning, We migrated data from Archon to ArchivesSpace and want to clean up values in the controlled lists, such as extent type. The migrated values display in the interface, but are not present in the en.yml file. I grepped the value to be sure that I wasn't overlooking it or checking the wrong en.yml file (i.e., grep oversize_boxes en.yml), but the text string wasn't found. Any ideas why the values in the staff-side interface aren't present in the en.yml file? Thanks, Holley Holley Long Digital Initiatives Librarian Randall Library, University of North Carolina Wilmington longh at uncw.edu 910-962-7592 -------------- next part -------------- An HTML attachment was scrubbed... URL: From Chris.Fitzpatrick at lyrasis.org Thu Apr 14 11:57:15 2016 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Thu, 14 Apr 2016 15:57:15 +0000 Subject: [Archivesspace_Users_Group] Changing the public interface url In-Reply-To: References: , Message-ID: Hi, Yeah, I mean...you can do it like that....most places have it setup on a server. It's a web application, so it's designed to be setup to be accessed online. But, yes for the public UI, you'll definitely need to have it setup on a publicly accessible server. Yes, you can use a Dreamhost server, as long as the offer java. Or, there are several hosting providers specifically for aspace that you can look into. b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Dawson, Leilani Sent: Wednesday, April 13, 2016 6:41 PM To: Archivesspace Users Group Cc: Thompson, Madeleine Subject: Re: [Archivesspace_Users_Group] Changing the public interface url Thanks for the quick reply Chris, We assumed that, for staff, ArchivesSpace would work the same way we currently have Archivists Toolkit set up?with people connecting to the database on Dreamhost via the program installed on their local machines. Is that not correct? I?m not sure we could set up a server?our institution?s IT department has always refused to provide support for Archivists Toolkit, and we don?t see them changing their minds for ArchivesSpace. That?s why we have the mySQL databases hosted on Dreamhost. Do we need to install ArchivesSpace and either Apache or Nginx on our Dreamhost account in order to change the public interface url? -Leilani. From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Wednesday, April 13, 2016 12:20 PM To: archivesspace_users_group at lyralists.lyrasis.org Cc: Thompson, Madeleine Subject: Re: [Archivesspace_Users_Group] Changing the public interface url Hi, Sorry, this seems rather strange. You are having people install aspace on their own computers and access that? Is it not possible to have it hosted on a server? For changing the URLs, have a look at http://archivesspace.github.io/archivesspace/user/running-archivesspace-under-a-prefix/ . You will need to have Apache or Nginx setup as a reverse proxy, which is rather easy. b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Dawson, Leilani > Sent: Wednesday, April 13, 2016 5:58 PM To: archivesspace_users_group at lyralists.lyrasis.org Cc: Thompson, Madeleine Subject: [Archivesspace_Users_Group] Changing the public interface url Hi everyone, We're trying to figure out how to start with ArchivesSpace and have run into a conceptual roadblock, in that it seems like users need to have ArchivesSpace installed on their machines (and pointed to the correct mySQL database) in order to access any of the interfaces. This isn't a problem in most cases, but for the public interface it's not feasible. The ArchivesSpace user manual states: "Under its default configurations, the public interface will be available at port 8081 of the same server where the staff interface is found: e.g. http://ynhsc.org/archivesspace:8081/ This port location can be customized at or after the time of installation, or can be mapped to a more user-friendly URL" ... but doesn't go into how to accomplish the mapping. What are we missing? How have others changed their public interface urls? We have our mySQL database up on Dreamhost, and we have no problems getting to any of the interfaces as long as we're using machines that have had ArchivesSpace (and the mySQL java connector) installed. Thanks much, -Leilani. - - Leilani Dawson Processing Archivist Wildlife Conservation Society Library and Archives 2300 Southern Boulevard | Bronx NY 10460 ldawson at wcs.org | www.wcs.org/library Click here to report this email as spam. -------------- next part -------------- An HTML attachment was scrubbed... URL: From Chris.Fitzpatrick at lyrasis.org Thu Apr 14 12:01:02 2016 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Thu, 14 Apr 2016 16:01:02 +0000 Subject: [Archivesspace_Users_Group] Inventory Items Not Showing Up in Public Interface In-Reply-To: References: Message-ID: Hi Phil, Hm. When you get the "Something went wrong" what gets put into the logs? b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Suda, Phillip J Sent: Thursday, April 14, 2016 12:18 AM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Inventory Items Not Showing Up in Public Interface Good afternoon, Inventories have been added by staff and they are listed accordingly, published, etc. in the staff interface. When you go to view the public interface version, the inventory is not visible. I can search for the archival object, but when I click on the result I get the "Something went wrong" screen. Any ideas? Thank you, Phil Phillip Suda Systems Librarian Howard-Tilton Memorial Library Tulane University psuda1 at tulane.edu 504-865-5607 -------------- next part -------------- An HTML attachment was scrubbed... URL: From vdodier at eastman.org Thu Apr 14 12:07:28 2016 From: vdodier at eastman.org (Virginia Dodier) Date: Thu, 14 Apr 2016 12:07:28 -0400 Subject: [Archivesspace_Users_Group] Inventory Items Not Showing Up in Public Interface In-Reply-To: References: Message-ID: Hello Chris and everyone, I have a similar problem -- when I try to view a resource on the public interface, the Components area is empty (but endlessly trying to update). Looks like this: [image: Inline image 1] This has been happening since ArchivesSpace was installed, about a month ago. Since we're not ready to go public the problem moved down the list of priorities ... however, no time like the present! Many thanks, Virginia On Thu, Apr 14, 2016 at 12:01 PM, Chris Fitzpatrick < Chris.Fitzpatrick at lyrasis.org> wrote: > > Hi Phil, > > > Hm. When you get the "Something went wrong" what gets put into the logs? > > > b,chris. > > > Chris Fitzpatrick | Developer, ArchivesSpace > Skype: chrisfitzpat | Phone: 918.236.6048 > http://archivesspace.org/ > > > ------------------------------ > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org < > archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of > Suda, Phillip J > *Sent:* Thursday, April 14, 2016 12:18 AM > *To:* Archivesspace Users Group > *Subject:* [Archivesspace_Users_Group] Inventory Items Not Showing Up in > Public Interface > > > Good afternoon, > > > > Inventories have been added by staff and they are listed accordingly, > published, etc. in the staff interface. When you go to view the public > interface version, the inventory is not visible. > > > > I can search for the archival object, but when I click on the result I get > the ?Something went wrong? screen. Any ideas? > > > > Thank you, > > > > Phil > > > > Phillip Suda > > Systems Librarian > > Howard-Tilton Memorial Library > > Tulane University > > psuda1 at tulane.edu > > 504-865-5607 > > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -- *Virginia Dodier* Associate Librarian Richard and Ronay Menschel Library George Eastman Museum 900 East Ave. Rochester, NY 14607 vdodier at eastman.org (585) 271-3361 ext. 307 or ext. 336 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image.png Type: image/png Size: 85760 bytes Desc: not available URL: From mauraa at brandeis.edu Thu Apr 14 12:11:42 2016 From: mauraa at brandeis.edu (Maura Carbone) Date: Thu, 14 Apr 2016 12:11:42 -0400 Subject: [Archivesspace_Users_Group] Inventory Items Not Showing Up in Public Interface In-Reply-To: References: Message-ID: I'll second Chris, do your logs say anything when you're accessing these records? -Maura On Thu, Apr 14, 2016 at 12:07 PM, Virginia Dodier wrote: > Hello Chris and everyone, > > I have a similar problem -- when I try to view a resource on the public > interface, the Components area is empty (but endlessly trying to update). > Looks like this: > > [image: Inline image 1] > > This has been happening since ArchivesSpace was installed, about a month > ago. Since we're not ready to go public the problem moved down the list of > priorities ... however, no time like the present! > > Many thanks, > > Virginia > > > On Thu, Apr 14, 2016 at 12:01 PM, Chris Fitzpatrick < > Chris.Fitzpatrick at lyrasis.org> wrote: > >> >> Hi Phil, >> >> >> Hm. When you get the "Something went wrong" what gets put into the logs? >> >> >> b,chris. >> >> >> Chris Fitzpatrick | Developer, ArchivesSpace >> Skype: chrisfitzpat | Phone: 918.236.6048 >> http://archivesspace.org/ >> >> >> ------------------------------ >> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org < >> archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of >> Suda, Phillip J >> *Sent:* Thursday, April 14, 2016 12:18 AM >> *To:* Archivesspace Users Group >> *Subject:* [Archivesspace_Users_Group] Inventory Items Not Showing Up in >> Public Interface >> >> >> Good afternoon, >> >> >> >> Inventories have been added by staff and they are listed accordingly, >> published, etc. in the staff interface. When you go to view the public >> interface version, the inventory is not visible. >> >> >> >> I can search for the archival object, but when I click on the result I >> get the ?Something went wrong? screen. Any ideas? >> >> >> >> Thank you, >> >> >> >> Phil >> >> >> >> Phillip Suda >> >> Systems Librarian >> >> Howard-Tilton Memorial Library >> >> Tulane University >> >> psuda1 at tulane.edu >> >> 504-865-5607 >> >> >> >> _______________________________________________ >> Archivesspace_Users_Group mailing list >> Archivesspace_Users_Group at lyralists.lyrasis.org >> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group >> >> > > > -- > *Virginia Dodier* > Associate Librarian > Richard and Ronay Menschel Library > George Eastman Museum > 900 East Ave. > Rochester, NY 14607 > vdodier at eastman.org > (585) 271-3361 ext. 307 or ext. 336 > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -- Maura Carbone Digital Initiatives Librarian Brandeis University Library and Technology Services (781) 736-4659 415 South Street, (MS 017/P.O. Box 549110) Waltham, MA 02454-9110 email: mauraa at brandeis.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image.png Type: image/png Size: 85760 bytes Desc: not available URL: From psuda1 at tulane.edu Thu Apr 14 12:44:49 2016 From: psuda1 at tulane.edu (Suda, Phillip J) Date: Thu, 14 Apr 2016 16:44:49 +0000 Subject: [Archivesspace_Users_Group] Inventory Items Not Showing Up in Public Interface In-Reply-To: References: Message-ID: I am looking now. The console from browser throws a 500 server error. Could the problem be a https vs. http issue? I get this when I change it from http to https (which everything should be on anyway) for the inventory record in question. Routing Error No route matches [GET] "/repositories/8/archival_objects/222337" Try running??rake routes??for more information on available routes. From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Maura Carbone Sent: Thursday, April 14, 2016 11:12 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Inventory Items Not Showing Up in Public Interface I'll second Chris, do your logs say anything when you're accessing these records? -Maura On Thu, Apr 14, 2016 at 12:07 PM, Virginia Dodier > wrote: Hello Chris and everyone, I have a similar problem -- when I try to view a resource on the public interface, the Components area is empty (but endlessly trying to update). Looks like this: [Inline image 1] This has been happening since ArchivesSpace was installed, about a month ago. Since we're not ready to go public the problem moved down the list of priorities ... however, no time like the present! Many thanks, Virginia On Thu, Apr 14, 2016 at 12:01 PM, Chris Fitzpatrick > wrote: Hi Phil, Hm. When you get the "Something went wrong" what gets put into the logs? b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Suda, Phillip J > Sent: Thursday, April 14, 2016 12:18 AM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Inventory Items Not Showing Up in Public Interface Good afternoon, Inventories have been added by staff and they are listed accordingly, published, etc. in the staff interface. When you go to view the public interface version, the inventory is not visible. I can search for the archival object, but when I click on the result I get the ?Something went wrong? screen. Any ideas? Thank you, Phil Phillip Suda Systems Librarian Howard-Tilton Memorial Library Tulane University psuda1 at tulane.edu 504-865-5607 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Virginia Dodier Associate Librarian Richard and Ronay Menschel Library George Eastman Museum 900 East Ave. Rochester, NY 14607 vdodier at eastman.org (585) 271-3361 ext. 307 or ext. 336 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maura Carbone Digital Initiatives Librarian Brandeis University Library and Technology Services (781) 736-4659 415 South Street, (MS 017/P.O. Box 549110) Waltham, MA 02454-9110 email: mauraa at brandeis.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 39283 bytes Desc: image001.png URL: From library at princeofpeaceabbey.org Thu Apr 14 12:45:25 2016 From: library at princeofpeaceabbey.org (library at princeofpeaceabbey.org) Date: Thu, 14 Apr 2016 11:45:25 -0500 Subject: [Archivesspace_Users_Group] Installing ArchivesSpace on a Windows/MySQL server: my step-by-step instructions In-Reply-To: <5CEDE2FF8F268841ABEACDA0FFAF43795C8E8A1E@EXCHANGE.okeeffemuseum.org> Message-ID: <20160414114525.Horde.K5qhvP60wVwFX-ldvfcDs96@gator3088.hostgator.com> Hi, I was following your guide for making AS a service. But when I try to start Archivesspaceservice it goes back to stopped. Could you send me how the path should look like. I am the dumb bunny here. Br Raphael Quoting Ben Finberg : > Hi everyone, > > I don't know about you, but my brain had a lot of trouble wrapping > itself around the instructions for installing ArchivesSpace on a > Windows/MySQL server. Pretty much all the information is on the > GitHub site, but to me it was a little confusing and non-linear. I > went ahead and typed out a set of instructions that worked better > for my brain and I've attached them here in DOCX and PDF formats. > Hope they're of use to someone out there. > > Ben > > Benjamin Finberg, Director of IT and Operations > The Georgia O'Keeffe Museum > 505.946.1057 > 217 Johnson St., Santa Fe, NM 87501 > www.okeeffemuseum.org > > A Great American Artist, a Great American Story. Explore the > remarkable career of Georgia O'Keeffe through her artwork, the > objects and places that were meaningful to her, and the experiences > that defined her life. From bfinberg at okeeffemuseum.org Thu Apr 14 12:55:32 2016 From: bfinberg at okeeffemuseum.org (Ben Finberg) Date: Thu, 14 Apr 2016 16:55:32 +0000 Subject: [Archivesspace_Users_Group] Installing ArchivesSpace on a Windows/MySQL server: my step-by-step instructions In-Reply-To: <20160414114525.Horde.K5qhvP60wVwFX-ldvfcDs96@gator3088.hostgator.com> References: <5CEDE2FF8F268841ABEACDA0FFAF43795C8E8A1E@EXCHANGE.okeeffemuseum.org> <20160414114525.Horde.K5qhvP60wVwFX-ldvfcDs96@gator3088.hostgator.com> Message-ID: <5CEDE2FF8F268841ABEACDA0FFAF43795C8F6A36@EXCHANGE.okeeffemuseum.org> Did you by any chance attempt to do this on a server that had Apache installed as a dedicated service? I had this problem at one point with a test lab server that had remnants of Apache installed on it; when I spun up a new, clean server the problem ran away. I wish I knew the exact reason it didn't work, but an old Apache install was my top guess. Benjamin Finberg, Director of IT and Operations The Georgia O'Keeffe Museum 505.946.1057 217 Johnson St., Santa Fe, NM 87501 www.okeeffemuseum.org A Great American Artist, a Great American Story. Explore the remarkable career of Georgia O'Keeffe through her artwork, the objects and places that were meaningful to her, and the experiences that defined her life. -----Original Message----- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of library at princeofpeaceabbey.org Sent: Thursday, April 14, 2016 10:45 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Installing ArchivesSpace on a Windows/MySQL server: my step-by-step instructions Hi, I was following your guide for making AS a service. But when I try to start Archivesspaceservice it goes back to stopped. Could you send me how the path should look like. I am the dumb bunny here. Br Raphael Quoting Ben Finberg : > Hi everyone, > > I don't know about you, but my brain had a lot of trouble wrapping > itself around the instructions for installing ArchivesSpace on a > Windows/MySQL server. Pretty much all the information is on the GitHub > site, but to me it was a little confusing and non-linear. I went ahead > and typed out a set of instructions that worked better for my brain > and I've attached them here in DOCX and PDF formats. > Hope they're of use to someone out there. > > Ben > > Benjamin Finberg, Director of IT and Operations The Georgia O'Keeffe > Museum > 505.946.1057 > 217 Johnson St., Santa Fe, NM 87501 > www.okeeffemuseum.org > > A Great American Artist, a Great American Story. Explore the > remarkable career of Georgia O'Keeffe through her artwork, the objects > and places that were meaningful to her, and the experiences that > defined her life. _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group From library at princeofpeaceabbey.org Thu Apr 14 13:18:14 2016 From: library at princeofpeaceabbey.org (library at princeofpeaceabbey.org) Date: Thu, 14 Apr 2016 12:18:14 -0500 Subject: [Archivesspace_Users_Group] Installing ArchivesSpace on a Windows/MySQL server: my step-by-step instructions In-Reply-To: <5CEDE2FF8F268841ABEACDA0FFAF43795C8F6A36@EXCHANGE.okeeffemuseum.org> References: <5CEDE2FF8F268841ABEACDA0FFAF43795C8E8A1E@EXCHANGE.okeeffemuseum.org> <20160414114525.Horde.K5qhvP60wVwFX-ldvfcDs96@gator3088.hostgator.com> <5CEDE2FF8F268841ABEACDA0FFAF43795C8F6A36@EXCHANGE.okeeffemuseum.org> Message-ID: <20160414121814.Horde.9olZKHAFPXj2izx_HutEDDh@gator3088.hostgator.com> The computer is just a desktop and I do not think I have Apache on it. The Service Event log said I did not have permission to use ArchivesSpaceService. I am the only one that uses this computer. Microsoft 10 is for the birds. Br Raphael Quoting Ben Finberg : > Did you by any chance attempt to do this on a server that had Apache > installed as a dedicated service? I had this problem at one point > with a test lab server that had remnants of Apache installed on it; > when I spun up a new, clean server the problem ran away. I wish I > knew the exact reason it didn't work, but an old Apache install was > my top guess. > > Benjamin Finberg, Director of IT and Operations > The Georgia O'Keeffe Museum > 505.946.1057 > 217 Johnson St., Santa Fe, NM 87501 > www.okeeffemuseum.org > > A Great American Artist, a Great American Story. Explore the > remarkable career of Georgia O'Keeffe through her artwork, the > objects and places that were meaningful to her, and the experiences > that defined her life. > > -----Original Message----- > From: archivesspace_users_group-bounces at lyralists.lyrasis.org > [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On > Behalf Of library at princeofpeaceabbey.org > Sent: Thursday, April 14, 2016 10:45 AM > To: Archivesspace Users Group > > Subject: Re: [Archivesspace_Users_Group] Installing ArchivesSpace on > a Windows/MySQL server: my step-by-step instructions > > Hi, > > I was following your guide for making AS a service. But when I try > to start Archivesspaceservice it goes back to stopped. Could you > send me how the path should look like. I am the dumb bunny here. > > Br Raphael > Quoting Ben Finberg : > >> Hi everyone, >> >> I don't know about you, but my brain had a lot of trouble wrapping >> itself around the instructions for installing ArchivesSpace on a >> Windows/MySQL server. Pretty much all the information is on the GitHub >> site, but to me it was a little confusing and non-linear. I went ahead >> and typed out a set of instructions that worked better for my brain >> and I've attached them here in DOCX and PDF formats. >> Hope they're of use to someone out there. >> >> Ben >> >> Benjamin Finberg, Director of IT and Operations The Georgia O'Keeffe >> Museum >> 505.946.1057 >> 217 Johnson St., Santa Fe, NM 87501 >> www.okeeffemuseum.org >> >> A Great American Artist, a Great American Story. Explore the >> remarkable career of Georgia O'Keeffe through her artwork, the objects >> and places that were meaningful to her, and the experiences that >> defined her life. > > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group From bfinberg at okeeffemuseum.org Thu Apr 14 14:39:09 2016 From: bfinberg at okeeffemuseum.org (Ben Finberg) Date: Thu, 14 Apr 2016 18:39:09 +0000 Subject: [Archivesspace_Users_Group] Installing ArchivesSpace on a Windows/MySQL server: my step-by-step instructions In-Reply-To: <20160414121814.Horde.9olZKHAFPXj2izx_HutEDDh@gator3088.hostgator.com> References: <5CEDE2FF8F268841ABEACDA0FFAF43795C8E8A1E@EXCHANGE.okeeffemuseum.org> <20160414114525.Horde.K5qhvP60wVwFX-ldvfcDs96@gator3088.hostgator.com> <5CEDE2FF8F268841ABEACDA0FFAF43795C8F6A36@EXCHANGE.okeeffemuseum.org> <20160414121814.Horde.9olZKHAFPXj2izx_HutEDDh@gator3088.hostgator.com> Message-ID: <5CEDE2FF8F268841ABEACDA0FFAF43795C8F7D69@EXCHANGE.okeeffemuseum.org> Just spitballing here (even to say I'm not an AS expert would make it sound like I know more than I do), but can you try changing the AS service credentials to a different login? On my AS production server the service is running under the Local System account -- maybe you could run it expressly as a local or domain admin? Also, if this fails, would you mind copying and pasting the exact error message? -----Original Message----- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of library at princeofpeaceabbey.org Sent: Thursday, April 14, 2016 11:18 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Installing ArchivesSpace on a Windows/MySQL server: my step-by-step instructions The computer is just a desktop and I do not think I have Apache on it. The Service Event log said I did not have permission to use ArchivesSpaceService. I am the only one that uses this computer. Microsoft 10 is for the birds. Br Raphael Quoting Ben Finberg : > Did you by any chance attempt to do this on a server that had Apache > installed as a dedicated service? I had this problem at one point with > a test lab server that had remnants of Apache installed on it; when I > spun up a new, clean server the problem ran away. I wish I knew the > exact reason it didn't work, but an old Apache install was my top > guess. > > Benjamin Finberg, Director of IT and Operations The Georgia O'Keeffe > Museum > 505.946.1057 > 217 Johnson St., Santa Fe, NM 87501 > www.okeeffemuseum.org > > A Great American Artist, a Great American Story. Explore the > remarkable career of Georgia O'Keeffe through her artwork, the objects > and places that were meaningful to her, and the experiences that > defined her life. > > -----Original Message----- > From: archivesspace_users_group-bounces at lyralists.lyrasis.org > [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On > Behalf Of library at princeofpeaceabbey.org > Sent: Thursday, April 14, 2016 10:45 AM > To: Archivesspace Users Group > > Subject: Re: [Archivesspace_Users_Group] Installing ArchivesSpace on a > Windows/MySQL server: my step-by-step instructions > > Hi, > > I was following your guide for making AS a service. But when I try > to start Archivesspaceservice it goes back to stopped. Could you > send me how the path should look like. I am the dumb bunny here. > > Br Raphael > Quoting Ben Finberg : > >> Hi everyone, >> >> I don't know about you, but my brain had a lot of trouble wrapping >> itself around the instructions for installing ArchivesSpace on a >> Windows/MySQL server. Pretty much all the information is on the GitHub >> site, but to me it was a little confusing and non-linear. I went ahead >> and typed out a set of instructions that worked better for my brain >> and I've attached them here in DOCX and PDF formats. >> Hope they're of use to someone out there. >> >> Ben >> >> Benjamin Finberg, Director of IT and Operations The Georgia O'Keeffe >> Museum >> 505.946.1057 >> 217 Johnson St., Santa Fe, NM 87501 >> www.okeeffemuseum.org >> >> A Great American Artist, a Great American Story. Explore the >> remarkable career of Georgia O'Keeffe through her artwork, the objects >> and places that were meaningful to her, and the experiences that >> defined her life. > > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group From psuda1 at tulane.edu Thu Apr 14 14:42:50 2016 From: psuda1 at tulane.edu (Suda, Phillip J) Date: Thu, 14 Apr 2016 18:42:50 +0000 Subject: [Archivesspace_Users_Group] Inventory Items Not Showing Up in Public Interface In-Reply-To: References: Message-ID: So, I reindexed everything and that seems to have resolved the inventory problem, but I am still not sure why this happened in the first place? From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Suda, Phillip J Sent: Thursday, April 14, 2016 11:45 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Inventory Items Not Showing Up in Public Interface I am looking now. The console from browser throws a 500 server error. Could the problem be a https vs. http issue? I get this when I change it from http to https (which everything should be on anyway) for the inventory record in question. Routing Error No route matches [GET] "/repositories/8/archival_objects/222337" Try running??rake routes??for more information on available routes. From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Maura Carbone Sent: Thursday, April 14, 2016 11:12 AM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Inventory Items Not Showing Up in Public Interface I'll second Chris, do your logs say anything when you're accessing these records? -Maura On Thu, Apr 14, 2016 at 12:07 PM, Virginia Dodier > wrote: Hello Chris and everyone, I have a similar problem -- when I try to view a resource on the public interface, the Components area is empty (but endlessly trying to update). Looks like this: [Inline image 1] This has been happening since ArchivesSpace was installed, about a month ago. Since we're not ready to go public the problem moved down the list of priorities ... however, no time like the present! Many thanks, Virginia On Thu, Apr 14, 2016 at 12:01 PM, Chris Fitzpatrick > wrote: Hi Phil, Hm. When you get the "Something went wrong" what gets put into the logs? b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Suda, Phillip J > Sent: Thursday, April 14, 2016 12:18 AM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Inventory Items Not Showing Up in Public Interface Good afternoon, Inventories have been added by staff and they are listed accordingly, published, etc. in the staff interface. When you go to view the public interface version, the inventory is not visible. I can search for the archival object, but when I click on the result I get the ?Something went wrong? screen. Any ideas? Thank you, Phil Phillip Suda Systems Librarian Howard-Tilton Memorial Library Tulane University psuda1 at tulane.edu 504-865-5607 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Virginia Dodier Associate Librarian Richard and Ronay Menschel Library George Eastman Museum 900 East Ave. Rochester, NY 14607 vdodier at eastman.org (585) 271-3361 ext. 307 or ext. 336 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maura Carbone Digital Initiatives Librarian Brandeis University Library and Technology Services (781) 736-4659 415 South Street, (MS 017/P.O. Box 549110) Waltham, MA 02454-9110 email: mauraa at brandeis.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 39283 bytes Desc: image001.png URL: From library at princeofpeaceabbey.org Thu Apr 14 15:55:53 2016 From: library at princeofpeaceabbey.org (library at princeofpeaceabbey.org) Date: Thu, 14 Apr 2016 14:55:53 -0500 Subject: [Archivesspace_Users_Group] Installing ArchivesSpace on a Windows/MySQL server: my step-by-step instructions In-Reply-To: <5CEDE2FF8F268841ABEACDA0FFAF43795C8F7D69@EXCHANGE.okeeffemuseum.org> References: <5CEDE2FF8F268841ABEACDA0FFAF43795C8E8A1E@EXCHANGE.okeeffemuseum.org> <20160414114525.Horde.K5qhvP60wVwFX-ldvfcDs96@gator3088.hostgator.com> <5CEDE2FF8F268841ABEACDA0FFAF43795C8F6A36@EXCHANGE.okeeffemuseum.org> <20160414121814.Horde.9olZKHAFPXj2izx_HutEDDh@gator3088.hostgator.com> <5CEDE2FF8F268841ABEACDA0FFAF43795C8F7D69@EXCHANGE.okeeffemuseum.org> Message-ID: <20160414145553.Horde.lO9eUbtMzwOvZ6IdjgtDKZl@gator3088.hostgator.com> I tried giving myself all control in the property tab but that did not work. Sending you the .evtx file. Br Raphael Quoting Ben Finberg : > Just spitballing here (even to say I'm not an AS expert would make > it sound like I know more than I do), but can you try changing the > AS service credentials to a different login? On my AS production > server the service is running under the Local System account -- > maybe you could run it expressly as a local or domain admin? Also, > if this fails, would you mind copying and pasting the exact error > message? > > -----Original Message----- > From: archivesspace_users_group-bounces at lyralists.lyrasis.org > [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On > Behalf Of library at princeofpeaceabbey.org > Sent: Thursday, April 14, 2016 11:18 AM > To: Archivesspace Users Group > > Subject: Re: [Archivesspace_Users_Group] Installing ArchivesSpace on > a Windows/MySQL server: my step-by-step instructions > > The computer is just a desktop and I do not think I have Apache on it. > > The Service Event log said I did not have permission to use > ArchivesSpaceService. > I am the only one that uses this computer. Microsoft 10 is for the birds. > > Br Raphael > > Quoting Ben Finberg : > >> Did you by any chance attempt to do this on a server that had Apache >> installed as a dedicated service? I had this problem at one point with >> a test lab server that had remnants of Apache installed on it; when I >> spun up a new, clean server the problem ran away. I wish I knew the >> exact reason it didn't work, but an old Apache install was my top >> guess. >> >> Benjamin Finberg, Director of IT and Operations The Georgia O'Keeffe >> Museum >> 505.946.1057 >> 217 Johnson St., Santa Fe, NM 87501 >> www.okeeffemuseum.org >> >> A Great American Artist, a Great American Story. Explore the >> remarkable career of Georgia O'Keeffe through her artwork, the objects >> and places that were meaningful to her, and the experiences that >> defined her life. >> >> -----Original Message----- >> From: archivesspace_users_group-bounces at lyralists.lyrasis.org >> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On >> Behalf Of library at princeofpeaceabbey.org >> Sent: Thursday, April 14, 2016 10:45 AM >> To: Archivesspace Users Group >> >> Subject: Re: [Archivesspace_Users_Group] Installing ArchivesSpace on a >> Windows/MySQL server: my step-by-step instructions >> >> Hi, >> >> I was following your guide for making AS a service. But when I try >> to start Archivesspaceservice it goes back to stopped. Could you >> send me how the path should look like. I am the dumb bunny here. >> >> Br Raphael >> Quoting Ben Finberg : >> >>> Hi everyone, >>> >>> I don't know about you, but my brain had a lot of trouble wrapping >>> itself around the instructions for installing ArchivesSpace on a >>> Windows/MySQL server. Pretty much all the information is on the GitHub >>> site, but to me it was a little confusing and non-linear. I went ahead >>> and typed out a set of instructions that worked better for my brain >>> and I've attached them here in DOCX and PDF formats. >>> Hope they're of use to someone out there. >>> >>> Ben >>> >>> Benjamin Finberg, Director of IT and Operations The Georgia O'Keeffe >>> Museum >>> 505.946.1057 >>> 217 Johnson St., Santa Fe, NM 87501 >>> www.okeeffemuseum.org >>> >>> A Great American Artist, a Great American Story. Explore the >>> remarkable career of Georgia O'Keeffe through her artwork, the objects >>> and places that were meaningful to her, and the experiences that >>> defined her life. >> >> >> >> _______________________________________________ >> Archivesspace_Users_Group mailing list >> Archivesspace_Users_Group at lyralists.lyrasis.org >> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group >> _______________________________________________ >> Archivesspace_Users_Group mailing list >> Archivesspace_Users_Group at lyralists.lyrasis.org >> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- A non-text attachment was scrubbed... Name: archivesspace.evtx Type: application/octet-stream Size: 69632 bytes Desc: not available URL: From bfinberg at okeeffemuseum.org Thu Apr 14 17:27:16 2016 From: bfinberg at okeeffemuseum.org (Ben Finberg) Date: Thu, 14 Apr 2016 21:27:16 +0000 Subject: [Archivesspace_Users_Group] Installing ArchivesSpace on a Windows/MySQL server: my step-by-step instructions In-Reply-To: <20160414145553.Horde.lO9eUbtMzwOvZ6IdjgtDKZl@gator3088.hostgator.com> References: <5CEDE2FF8F268841ABEACDA0FFAF43795C8E8A1E@EXCHANGE.okeeffemuseum.org> <20160414114525.Horde.K5qhvP60wVwFX-ldvfcDs96@gator3088.hostgator.com> <5CEDE2FF8F268841ABEACDA0FFAF43795C8F6A36@EXCHANGE.okeeffemuseum.org> <20160414121814.Horde.9olZKHAFPXj2izx_HutEDDh@gator3088.hostgator.com> <5CEDE2FF8F268841ABEACDA0FFAF43795C8F7D69@EXCHANGE.okeeffemuseum.org> <20160414145553.Horde.lO9eUbtMzwOvZ6IdjgtDKZl@gator3088.hostgator.com> Message-ID: <5CEDE2FF8F268841ABEACDA0FFAF43795C8F81A0@EXCHANGE.okeeffemuseum.org> I just did a test build of AS with MySQL on a Win10 VM and it started up fine, so Win10 doesn't appear to be the culprit in and of itself. What version of Java are you running, and exactly what do you have set for your Path and JAVA_HOME environmental variables? -----Original Message----- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of library at princeofpeaceabbey.org Sent: Thursday, April 14, 2016 1:56 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Installing ArchivesSpace on a Windows/MySQL server: my step-by-step instructions I tried giving myself all control in the property tab but that did not work. Sending you the .evtx file. Br Raphael Quoting Ben Finberg : > Just spitballing here (even to say I'm not an AS expert would make it > sound like I know more than I do), but can you try changing the AS > service credentials to a different login? On my AS production server > the service is running under the Local System account -- maybe you > could run it expressly as a local or domain admin? Also, if this > fails, would you mind copying and pasting the exact error message? > > -----Original Message----- > From: archivesspace_users_group-bounces at lyralists.lyrasis.org > [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On > Behalf Of library at princeofpeaceabbey.org > Sent: Thursday, April 14, 2016 11:18 AM > To: Archivesspace Users Group > > Subject: Re: [Archivesspace_Users_Group] Installing ArchivesSpace on a > Windows/MySQL server: my step-by-step instructions > > The computer is just a desktop and I do not think I have Apache on it. > > The Service Event log said I did not have permission to use > ArchivesSpaceService. > I am the only one that uses this computer. Microsoft 10 is for the birds. > > Br Raphael > > Quoting Ben Finberg : > >> Did you by any chance attempt to do this on a server that had Apache >> installed as a dedicated service? I had this problem at one point >> with a test lab server that had remnants of Apache installed on it; >> when I spun up a new, clean server the problem ran away. I wish I >> knew the exact reason it didn't work, but an old Apache install was >> my top guess. >> >> Benjamin Finberg, Director of IT and Operations The Georgia O'Keeffe >> Museum >> 505.946.1057 >> 217 Johnson St., Santa Fe, NM 87501 >> www.okeeffemuseum.org >> >> A Great American Artist, a Great American Story. Explore the >> remarkable career of Georgia O'Keeffe through her artwork, the >> objects and places that were meaningful to her, and the experiences >> that defined her life. >> >> -----Original Message----- >> From: archivesspace_users_group-bounces at lyralists.lyrasis.org >> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On >> Behalf Of library at princeofpeaceabbey.org >> Sent: Thursday, April 14, 2016 10:45 AM >> To: Archivesspace Users Group >> >> Subject: Re: [Archivesspace_Users_Group] Installing ArchivesSpace on >> a Windows/MySQL server: my step-by-step instructions >> >> Hi, >> >> I was following your guide for making AS a service. But when I try >> to start Archivesspaceservice it goes back to stopped. Could you send >> me how the path should look like. I am the dumb bunny here. >> >> Br Raphael >> Quoting Ben Finberg : >> >>> Hi everyone, >>> >>> I don't know about you, but my brain had a lot of trouble wrapping >>> itself around the instructions for installing ArchivesSpace on a >>> Windows/MySQL server. Pretty much all the information is on the >>> GitHub site, but to me it was a little confusing and non-linear. I >>> went ahead and typed out a set of instructions that worked better >>> for my brain and I've attached them here in DOCX and PDF formats. >>> Hope they're of use to someone out there. >>> >>> Ben >>> >>> Benjamin Finberg, Director of IT and Operations The Georgia O'Keeffe >>> Museum >>> 505.946.1057 >>> 217 Johnson St., Santa Fe, NM 87501 >>> www.okeeffemuseum.org >>> >>> A Great American Artist, a Great American Story. Explore the >>> remarkable career of Georgia O'Keeffe through her artwork, the >>> objects and places that were meaningful to her, and the experiences >>> that defined her life. >> >> >> >> _______________________________________________ >> Archivesspace_Users_Group mailing list >> Archivesspace_Users_Group at lyralists.lyrasis.org >> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_gro >> up _______________________________________________ >> Archivesspace_Users_Group mailing list >> Archivesspace_Users_Group at lyralists.lyrasis.org >> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_gro >> up > > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_grou > p _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group From library at princeofpeaceabbey.org Thu Apr 14 18:16:38 2016 From: library at princeofpeaceabbey.org (library at princeofpeaceabbey.org) Date: Thu, 14 Apr 2016 17:16:38 -0500 Subject: [Archivesspace_Users_Group] Installing ArchivesSpace on a Windows/MySQL server: my step-by-step instructions In-Reply-To: <5CEDE2FF8F268841ABEACDA0FFAF43795C8F81A0@EXCHANGE.okeeffemuseum.org> References: <5CEDE2FF8F268841ABEACDA0FFAF43795C8E8A1E@EXCHANGE.okeeffemuseum.org> <20160414114525.Horde.K5qhvP60wVwFX-ldvfcDs96@gator3088.hostgator.com> <5CEDE2FF8F268841ABEACDA0FFAF43795C8F6A36@EXCHANGE.okeeffemuseum.org> <20160414121814.Horde.9olZKHAFPXj2izx_HutEDDh@gator3088.hostgator.com> <5CEDE2FF8F268841ABEACDA0FFAF43795C8F7D69@EXCHANGE.okeeffemuseum.org> <20160414145553.Horde.lO9eUbtMzwOvZ6IdjgtDKZl@gator3088.hostgator.com> <5CEDE2FF8F268841ABEACDA0FFAF43795C8F81A0@EXCHANGE.okeeffemuseum.org> Message-ID: <20160414171638.Horde.U38OKaESiaVLjD9RATMyr5f@gator3088.hostgator.com> Thanks for the time. I am using Java 1.8.0_77 I guess I was not clear in the first e-mail. As a non programer I am is deep water. If I had how to make JAVA_HOME the instruction had inn the user variables TEMP highlighted. Then ther is anew system variable on top of it. I have tried two ways but I can not find how it is supposed to look like. Br Raphael Quoting Ben Finberg : > I just did a test build of AS with MySQL on a Win10 VM and it > started up fine, so Win10 doesn't appear to be the culprit in and of > itself. What version of Java are you running, and exactly what do > you have set for your Path and JAVA_HOME environmental variables? > > -----Original Message----- > From: archivesspace_users_group-bounces at lyralists.lyrasis.org > [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On > Behalf Of library at princeofpeaceabbey.org > Sent: Thursday, April 14, 2016 1:56 PM > To: Archivesspace Users Group > > Subject: Re: [Archivesspace_Users_Group] Installing ArchivesSpace on > a Windows/MySQL server: my step-by-step instructions > > I tried giving myself all control in the property tab but that did not work. > > Sending you the .evtx file. > > Br Raphael > > Quoting Ben Finberg : > >> Just spitballing here (even to say I'm not an AS expert would make it >> sound like I know more than I do), but can you try changing the AS >> service credentials to a different login? On my AS production server >> the service is running under the Local System account -- maybe you >> could run it expressly as a local or domain admin? Also, if this >> fails, would you mind copying and pasting the exact error message? >> >> -----Original Message----- >> From: archivesspace_users_group-bounces at lyralists.lyrasis.org >> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On >> Behalf Of library at princeofpeaceabbey.org >> Sent: Thursday, April 14, 2016 11:18 AM >> To: Archivesspace Users Group >> >> Subject: Re: [Archivesspace_Users_Group] Installing ArchivesSpace on a >> Windows/MySQL server: my step-by-step instructions >> >> The computer is just a desktop and I do not think I have Apache on it. >> >> The Service Event log said I did not have permission to use >> ArchivesSpaceService. >> I am the only one that uses this computer. Microsoft 10 is for the birds. >> >> Br Raphael >> >> Quoting Ben Finberg : >> >>> Did you by any chance attempt to do this on a server that had Apache >>> installed as a dedicated service? I had this problem at one point >>> with a test lab server that had remnants of Apache installed on it; >>> when I spun up a new, clean server the problem ran away. I wish I >>> knew the exact reason it didn't work, but an old Apache install was >>> my top guess. >>> >>> Benjamin Finberg, Director of IT and Operations The Georgia O'Keeffe >>> Museum >>> 505.946.1057 >>> 217 Johnson St., Santa Fe, NM 87501 >>> www.okeeffemuseum.org >>> >>> A Great American Artist, a Great American Story. Explore the >>> remarkable career of Georgia O'Keeffe through her artwork, the >>> objects and places that were meaningful to her, and the experiences >>> that defined her life. >>> >>> -----Original Message----- >>> From: archivesspace_users_group-bounces at lyralists.lyrasis.org >>> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On >>> Behalf Of library at princeofpeaceabbey.org >>> Sent: Thursday, April 14, 2016 10:45 AM >>> To: Archivesspace Users Group >>> >>> Subject: Re: [Archivesspace_Users_Group] Installing ArchivesSpace on >>> a Windows/MySQL server: my step-by-step instructions >>> >>> Hi, >>> >>> I was following your guide for making AS a service. But when I try >>> to start Archivesspaceservice it goes back to stopped. Could you send >>> me how the path should look like. I am the dumb bunny here. >>> >>> Br Raphael >>> Quoting Ben Finberg : >>> >>>> Hi everyone, >>>> >>>> I don't know about you, but my brain had a lot of trouble wrapping >>>> itself around the instructions for installing ArchivesSpace on a >>>> Windows/MySQL server. Pretty much all the information is on the >>>> GitHub site, but to me it was a little confusing and non-linear. I >>>> went ahead and typed out a set of instructions that worked better >>>> for my brain and I've attached them here in DOCX and PDF formats. >>>> Hope they're of use to someone out there. >>>> >>>> Ben >>>> >>>> Benjamin Finberg, Director of IT and Operations The Georgia O'Keeffe >>>> Museum >>>> 505.946.1057 >>>> 217 Johnson St., Santa Fe, NM 87501 >>>> www.okeeffemuseum.org >>>> >>>> A Great American Artist, a Great American Story. Explore the >>>> remarkable career of Georgia O'Keeffe through her artwork, the >>>> objects and places that were meaningful to her, and the experiences >>>> that defined her life. >>> >>> >>> >>> _______________________________________________ >>> Archivesspace_Users_Group mailing list >>> Archivesspace_Users_Group at lyralists.lyrasis.org >>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_gro >>> up _______________________________________________ >>> Archivesspace_Users_Group mailing list >>> Archivesspace_Users_Group at lyralists.lyrasis.org >>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_gro >>> up >> >> >> >> _______________________________________________ >> Archivesspace_Users_Group mailing list >> Archivesspace_Users_Group at lyralists.lyrasis.org >> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_grou >> p _______________________________________________ >> Archivesspace_Users_Group mailing list >> Archivesspace_Users_Group at lyralists.lyrasis.org >> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group From bfinberg at okeeffemuseum.org Thu Apr 14 18:46:29 2016 From: bfinberg at okeeffemuseum.org (Ben Finberg) Date: Thu, 14 Apr 2016 22:46:29 +0000 Subject: [Archivesspace_Users_Group] Installing ArchivesSpace on a Windows/MySQL server: my step-by-step instructions In-Reply-To: <20160414171638.Horde.U38OKaESiaVLjD9RATMyr5f@gator3088.hostgator.com> References: <5CEDE2FF8F268841ABEACDA0FFAF43795C8E8A1E@EXCHANGE.okeeffemuseum.org> <20160414114525.Horde.K5qhvP60wVwFX-ldvfcDs96@gator3088.hostgator.com> <5CEDE2FF8F268841ABEACDA0FFAF43795C8F6A36@EXCHANGE.okeeffemuseum.org> <20160414121814.Horde.9olZKHAFPXj2izx_HutEDDh@gator3088.hostgator.com> <5CEDE2FF8F268841ABEACDA0FFAF43795C8F7D69@EXCHANGE.okeeffemuseum.org> <20160414145553.Horde.lO9eUbtMzwOvZ6IdjgtDKZl@gator3088.hostgator.com> <5CEDE2FF8F268841ABEACDA0FFAF43795C8F81A0@EXCHANGE.okeeffemuseum.org> <20160414171638.Horde.U38OKaESiaVLjD9RATMyr5f@gator3088.hostgator.com> Message-ID: <5CEDE2FF8F268841ABEACDA0FFAF43795C8F85FE@EXCHANGE.okeeffemuseum.org> Don't worry, you're talking to a fellow non-programmer and I think we can get through it. You're right that the process is a little different for Windows 10 than in that doc. Here's another Word doc with screen snips attached, plain text below. Your paths for Java 1.8.0_77 are in steps 5 and 7: 1) Right click the start menu and select system: 2) In the Window that pops up, click Advanced System Settings 3) In the window that pops up click Environment Variables 4) In the window that pops up, in the lower pane, find the Path variable and click Edit 5) In the window that pops up, click New and add the line the bin directory of your for your Java location. (For you it would be c:\Program Files (x86)\Java\jre1.8.0_77\bin) And hit OK. 6) Back on the Environment Variables window, click New on the bottom: 7) In the window that pops up, for variable name type JAVA_HOME and for path set it to the Java directory (the same one as above, minus the bin at the end) and hit OK. 8) OK your way out and reboot. You may need to do some of the subsequent steps again from there, or it may start working after the reboot. -----Original Message----- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of library at princeofpeaceabbey.org Sent: Thursday, April 14, 2016 4:17 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Installing ArchivesSpace on a Windows/MySQL server: my step-by-step instructions Thanks for the time. I am using Java 1.8.0_77 I guess I was not clear in the first e-mail. As a non programer I am is deep water. If I had how to make JAVA_HOME the instruction had inn the user variables TEMP highlighted. Then ther is anew system variable on top of it. I have tried two ways but I can not find how it is supposed to look like. Br Raphael Quoting Ben Finberg : > I just did a test build of AS with MySQL on a Win10 VM and it started > up fine, so Win10 doesn't appear to be the culprit in and of itself. > What version of Java are you running, and exactly what do you have set > for your Path and JAVA_HOME environmental variables? > > -----Original Message----- > From: archivesspace_users_group-bounces at lyralists.lyrasis.org > [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On > Behalf Of library at princeofpeaceabbey.org > Sent: Thursday, April 14, 2016 1:56 PM > To: Archivesspace Users Group > > Subject: Re: [Archivesspace_Users_Group] Installing ArchivesSpace on a > Windows/MySQL server: my step-by-step instructions > > I tried giving myself all control in the property tab but that did not work. > > Sending you the .evtx file. > > Br Raphael > > Quoting Ben Finberg : > >> Just spitballing here (even to say I'm not an AS expert would make it >> sound like I know more than I do), but can you try changing the AS >> service credentials to a different login? On my AS production server >> the service is running under the Local System account -- maybe you >> could run it expressly as a local or domain admin? Also, if this >> fails, would you mind copying and pasting the exact error message? >> >> -----Original Message----- >> From: archivesspace_users_group-bounces at lyralists.lyrasis.org >> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On >> Behalf Of library at princeofpeaceabbey.org >> Sent: Thursday, April 14, 2016 11:18 AM >> To: Archivesspace Users Group >> >> Subject: Re: [Archivesspace_Users_Group] Installing ArchivesSpace on >> a Windows/MySQL server: my step-by-step instructions >> >> The computer is just a desktop and I do not think I have Apache on it. >> >> The Service Event log said I did not have permission to use >> ArchivesSpaceService. >> I am the only one that uses this computer. Microsoft 10 is for the birds. >> >> Br Raphael >> >> Quoting Ben Finberg : >> >>> Did you by any chance attempt to do this on a server that had Apache >>> installed as a dedicated service? I had this problem at one point >>> with a test lab server that had remnants of Apache installed on it; >>> when I spun up a new, clean server the problem ran away. I wish I >>> knew the exact reason it didn't work, but an old Apache install was >>> my top guess. >>> >>> Benjamin Finberg, Director of IT and Operations The Georgia O'Keeffe >>> Museum >>> 505.946.1057 >>> 217 Johnson St., Santa Fe, NM 87501 www.okeeffemuseum.org >>> >>> A Great American Artist, a Great American Story. Explore the >>> remarkable career of Georgia O'Keeffe through her artwork, the >>> objects and places that were meaningful to her, and the experiences >>> that defined her life. >>> >>> -----Original Message----- >>> From: archivesspace_users_group-bounces at lyralists.lyrasis.org >>> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On >>> Behalf Of library at princeofpeaceabbey.org >>> Sent: Thursday, April 14, 2016 10:45 AM >>> To: Archivesspace Users Group >>> >>> Subject: Re: [Archivesspace_Users_Group] Installing ArchivesSpace on >>> a Windows/MySQL server: my step-by-step instructions >>> >>> Hi, >>> >>> I was following your guide for making AS a service. But when I try >>> to start Archivesspaceservice it goes back to stopped. Could you >>> send me how the path should look like. I am the dumb bunny here. >>> >>> Br Raphael >>> Quoting Ben Finberg : >>> >>>> Hi everyone, >>>> >>>> I don't know about you, but my brain had a lot of trouble wrapping >>>> itself around the instructions for installing ArchivesSpace on a >>>> Windows/MySQL server. Pretty much all the information is on the >>>> GitHub site, but to me it was a little confusing and non-linear. I >>>> went ahead and typed out a set of instructions that worked better >>>> for my brain and I've attached them here in DOCX and PDF formats. >>>> Hope they're of use to someone out there. >>>> >>>> Ben >>>> >>>> Benjamin Finberg, Director of IT and Operations The Georgia >>>> O'Keeffe Museum >>>> 505.946.1057 >>>> 217 Johnson St., Santa Fe, NM 87501 >>>> www.okeeffemuseum.org >>>> >>>> A Great American Artist, a Great American Story. Explore the >>>> remarkable career of Georgia O'Keeffe through her artwork, the >>>> objects and places that were meaningful to her, and the experiences >>>> that defined her life. >>> >>> >>> >>> _______________________________________________ >>> Archivesspace_Users_Group mailing list >>> Archivesspace_Users_Group at lyralists.lyrasis.org >>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_gr >>> o up _______________________________________________ >>> Archivesspace_Users_Group mailing list >>> Archivesspace_Users_Group at lyralists.lyrasis.org >>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_gr >>> o >>> up >> >> >> >> _______________________________________________ >> Archivesspace_Users_Group mailing list >> Archivesspace_Users_Group at lyralists.lyrasis.org >> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_gro >> u p _______________________________________________ >> Archivesspace_Users_Group mailing list >> Archivesspace_Users_Group at lyralists.lyrasis.org >> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_gro >> up > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_grou > p _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- A non-text attachment was scrubbed... Name: AS setting java environment variables in Windows 10.docx Type: application/vnd.openxmlformats-officedocument.wordprocessingml.document Size: 276963 bytes Desc: AS setting java environment variables in Windows 10.docx URL: From library at princeofpeaceabbey.org Fri Apr 15 08:02:00 2016 From: library at princeofpeaceabbey.org (library at princeofpeaceabbey.org) Date: Fri, 15 Apr 2016 07:02:00 -0500 Subject: [Archivesspace_Users_Group] Installing ArchivesSpace on a Windows/MySQL server: my step-by-step instructions In-Reply-To: <5CEDE2FF8F268841ABEACDA0FFAF43795C8F85FE@EXCHANGE.okeeffemuseum.org> References: <5CEDE2FF8F268841ABEACDA0FFAF43795C8E8A1E@EXCHANGE.okeeffemuseum.org> <20160414114525.Horde.K5qhvP60wVwFX-ldvfcDs96@gator3088.hostgator.com> <5CEDE2FF8F268841ABEACDA0FFAF43795C8F6A36@EXCHANGE.okeeffemuseum.org> <20160414121814.Horde.9olZKHAFPXj2izx_HutEDDh@gator3088.hostgator.com> <5CEDE2FF8F268841ABEACDA0FFAF43795C8F7D69@EXCHANGE.okeeffemuseum.org> <20160414145553.Horde.lO9eUbtMzwOvZ6IdjgtDKZl@gator3088.hostgator.com> <5CEDE2FF8F268841ABEACDA0FFAF43795C8F81A0@EXCHANGE.okeeffemuseum.org> <20160414171638.Horde.U38OKaESiaVLjD9RATMyr5f@gator3088.hostgator.com> <5CEDE2FF8F268841ABEACDA0FFAF43795C8F85FE@EXCHANGE.okeeffemuseum.org> Message-ID: <20160415070200.Horde.Fy4s5X4mXzRiVWXZMy5SVe6@gator3088.hostgator.com> The screen shot in number 5 is what I needed. Why Microsoft puts the new on top of the list instead of at the bottom is beyond me. But when I put it at the bottom it worked. Thanks again Br Raphael Quoting Ben Finberg : > Don't worry, you're talking to a fellow non-programmer and I think > we can get through it. You're right that the process is a little > different for Windows 10 than in that doc. Here's another Word doc > with screen snips attached, plain text below. Your paths for Java > 1.8.0_77 are in steps 5 and 7: > > 1) Right click the start menu and select system: > 2) In the Window that pops up, click Advanced System Settings > 3) In the window that pops up click Environment Variables > 4) In the window that pops up, in the lower pane, find the Path > variable and click Edit > 5) In the window that pops up, click New and add the line the bin > directory of your for your Java location. (For you it would be > c:\Program Files (x86)\Java\jre1.8.0_77\bin) And hit OK. > 6) Back on the Environment Variables window, click New on the bottom: > 7) In the window that pops up, for variable name type JAVA_HOME and > for path set it to the Java directory (the same one as above, minus > the bin at the end) and hit OK. > 8) OK your way out and reboot. You may need to do some of the > subsequent steps again from there, or it may start working after the > reboot. > > > -----Original Message----- > From: archivesspace_users_group-bounces at lyralists.lyrasis.org > [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On > Behalf Of library at princeofpeaceabbey.org > Sent: Thursday, April 14, 2016 4:17 PM > To: Archivesspace Users Group > > Subject: Re: [Archivesspace_Users_Group] Installing ArchivesSpace on > a Windows/MySQL server: my step-by-step instructions > > Thanks for the time. > I am using Java 1.8.0_77 > > I guess I was not clear in the first e-mail. > As a non programer I am is deep water. If I had how to make > JAVA_HOME the instruction had inn the user variables TEMP > highlighted. Then ther is anew system variable on top of it. I have > tried two ways but I can not find how it is supposed to look like. > > Br Raphael > > Quoting Ben Finberg : > >> I just did a test build of AS with MySQL on a Win10 VM and it started >> up fine, so Win10 doesn't appear to be the culprit in and of itself. >> What version of Java are you running, and exactly what do you have set >> for your Path and JAVA_HOME environmental variables? >> >> -----Original Message----- >> From: archivesspace_users_group-bounces at lyralists.lyrasis.org >> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On >> Behalf Of library at princeofpeaceabbey.org >> Sent: Thursday, April 14, 2016 1:56 PM >> To: Archivesspace Users Group >> >> Subject: Re: [Archivesspace_Users_Group] Installing ArchivesSpace on a >> Windows/MySQL server: my step-by-step instructions >> >> I tried giving myself all control in the property tab but that did not work. >> >> Sending you the .evtx file. >> >> Br Raphael >> >> Quoting Ben Finberg : >> >>> Just spitballing here (even to say I'm not an AS expert would make it >>> sound like I know more than I do), but can you try changing the AS >>> service credentials to a different login? On my AS production server >>> the service is running under the Local System account -- maybe you >>> could run it expressly as a local or domain admin? Also, if this >>> fails, would you mind copying and pasting the exact error message? >>> >>> -----Original Message----- >>> From: archivesspace_users_group-bounces at lyralists.lyrasis.org >>> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On >>> Behalf Of library at princeofpeaceabbey.org >>> Sent: Thursday, April 14, 2016 11:18 AM >>> To: Archivesspace Users Group >>> >>> Subject: Re: [Archivesspace_Users_Group] Installing ArchivesSpace on >>> a Windows/MySQL server: my step-by-step instructions >>> >>> The computer is just a desktop and I do not think I have Apache on it. >>> >>> The Service Event log said I did not have permission to use >>> ArchivesSpaceService. >>> I am the only one that uses this computer. Microsoft 10 is for the birds. >>> >>> Br Raphael >>> >>> Quoting Ben Finberg : >>> >>>> Did you by any chance attempt to do this on a server that had Apache >>>> installed as a dedicated service? I had this problem at one point >>>> with a test lab server that had remnants of Apache installed on it; >>>> when I spun up a new, clean server the problem ran away. I wish I >>>> knew the exact reason it didn't work, but an old Apache install was >>>> my top guess. >>>> >>>> Benjamin Finberg, Director of IT and Operations The Georgia O'Keeffe >>>> Museum >>>> 505.946.1057 >>>> 217 Johnson St., Santa Fe, NM 87501 www.okeeffemuseum.org >>>> >>>> A Great American Artist, a Great American Story. Explore the >>>> remarkable career of Georgia O'Keeffe through her artwork, the >>>> objects and places that were meaningful to her, and the experiences >>>> that defined her life. >>>> >>>> -----Original Message----- >>>> From: archivesspace_users_group-bounces at lyralists.lyrasis.org >>>> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On >>>> Behalf Of library at princeofpeaceabbey.org >>>> Sent: Thursday, April 14, 2016 10:45 AM >>>> To: Archivesspace Users Group >>>> >>>> Subject: Re: [Archivesspace_Users_Group] Installing ArchivesSpace on >>>> a Windows/MySQL server: my step-by-step instructions >>>> >>>> Hi, >>>> >>>> I was following your guide for making AS a service. But when I try >>>> to start Archivesspaceservice it goes back to stopped. Could you >>>> send me how the path should look like. I am the dumb bunny here. >>>> >>>> Br Raphael >>>> Quoting Ben Finberg : >>>> >>>>> Hi everyone, >>>>> >>>>> I don't know about you, but my brain had a lot of trouble wrapping >>>>> itself around the instructions for installing ArchivesSpace on a >>>>> Windows/MySQL server. Pretty much all the information is on the >>>>> GitHub site, but to me it was a little confusing and non-linear. I >>>>> went ahead and typed out a set of instructions that worked better >>>>> for my brain and I've attached them here in DOCX and PDF formats. >>>>> Hope they're of use to someone out there. >>>>> >>>>> Ben >>>>> >>>>> Benjamin Finberg, Director of IT and Operations The Georgia >>>>> O'Keeffe Museum >>>>> 505.946.1057 >>>>> 217 Johnson St., Santa Fe, NM 87501 >>>>> www.okeeffemuseum.org >>>>> >>>>> A Great American Artist, a Great American Story. Explore the >>>>> remarkable career of Georgia O'Keeffe through her artwork, the >>>>> objects and places that were meaningful to her, and the experiences >>>>> that defined her life. >>>> >>>> >>>> >>>> _______________________________________________ >>>> Archivesspace_Users_Group mailing list >>>> Archivesspace_Users_Group at lyralists.lyrasis.org >>>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_gr >>>> o up _______________________________________________ >>>> Archivesspace_Users_Group mailing list >>>> Archivesspace_Users_Group at lyralists.lyrasis.org >>>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_gr >>>> o >>>> up >>> >>> >>> >>> _______________________________________________ >>> Archivesspace_Users_Group mailing list >>> Archivesspace_Users_Group at lyralists.lyrasis.org >>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_gro >>> u p _______________________________________________ >>> Archivesspace_Users_Group mailing list >>> Archivesspace_Users_Group at lyralists.lyrasis.org >>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_gro >>> up >> >> >> _______________________________________________ >> Archivesspace_Users_Group mailing list >> Archivesspace_Users_Group at lyralists.lyrasis.org >> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_grou >> p > > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group From brad.westbrook at lyrasis.org Fri Apr 15 09:21:45 2016 From: brad.westbrook at lyrasis.org (Brad Westbrook) Date: Fri, 15 Apr 2016 13:21:45 +0000 Subject: [Archivesspace_Users_Group] ArchivesSpace version 1.5.0 Release Candidate Available Message-ID: [Description: Macintosh HD:Users:samheartsart:Desktop:ArchivesSpace Logo.png] ArchivesSpace is happy to announce the availability of a release candidate for the upcoming version 1.5.0 release. This version will include the enhanced container management functionality that was originally developed as a plugin by Hudson Molonglo for Yale University. Adding this functionality to the core code of ArchivesSpace was the highest vote getter in the member voting on feature requests and bug fixes that was conducted last spring. Information on these enhancements is available here. We are aiming to distribute a full production version, 1.5.0, once testing of the release candidate is successfully completed. The timing of that release is highly dependent on community testing of this release candidate. Because integrating this functionality into the ArchivesSpace core code required changing the data model in certain areas, upgrading from a pre-1.5.0 version of ArchivesSpace requires repositories to plan for the upgrade, to conduct the upgrade and conversion to the new data model for containers, to review the results, and, possibly, to remediate data either prior to or after the final conversion process. Because of all the variations in which container information can be recorded by repositories, it is impossible to know all the ways the data of repositories will be impacted. A number of members of the community have helped with testing incremental changes to this point. Now that we are nearing the production release, it is essential that we get solid testing data from a broader swath of the ArchivesSpace community to ensure that unanticipated adverse effects are eliminated as much as possible, or, on the other hand, to ensure us the conversion is working as designed. Not only do we need to know if you encounter a problem or if your container data is not accurately converted, we also need to know if you were able to upgrade to the new version successfully. Information on preparing for the conversion is available here. To gather testing data in a structured way, we have a feedback form at [link to feedback form]. We ask that all data be provided by April 25. This tight turnaround is essential to ensure that the production release can come out in a timely way, making both the enhanced container management functionality and other improvements to ArchivesSpace made since the last release in the fall available for use in institutions' production deployments of ArchivesSpace. Thanks for your continued participation in making ArchivesSpace better. If you have any questions, or if you'd like help getting started with testing, please let me know. The ArchivesSpace Program Team Brad Westbrook Christine Di Bella Chris Fitzpatrick Brian Hoffman Laurie Arp [cid:image003.png at 01CE734E.FD759D30] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 9183 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 7640 bytes Desc: image003.png URL: From brad.westbrook at lyrasis.org Fri Apr 15 09:49:54 2016 From: brad.westbrook at lyrasis.org (Brad Westbrook) Date: Fri, 15 Apr 2016 13:49:54 +0000 Subject: [Archivesspace_Users_Group] ArchivesSpace version 1.5.0 Release Candidate Available Message-ID: [Reposting with corrected URL] [Description: Macintosh HD:Users:samheartsart:Desktop:ArchivesSpace Logo.png] ArchivesSpace is happy to announce the availability of a release candidate for the upcoming version 1.5.0 release. This version will include the enhanced container management functionality that was originally developed as a plugin by Hudson Molonglo for Yale University. Adding this functionality to the core code of ArchivesSpace was the highest vote getter in the member voting on feature requests and bug fixes that was conducted last spring. Information on these enhancements is available here. We are aiming to distribute a full production version, 1.5.0, once testing of the release candidate is successfully completed. The timing of that release is highly dependent on community testing of this release candidate. Because integrating this functionality into the ArchivesSpace core code required changing the data model in certain areas, upgrading from a pre-1.5.0 version of ArchivesSpace requires repositories to plan for the upgrade, to conduct the upgrade and conversion to the new data model for containers, to review the results, and, possibly, to remediate data either prior to or after the final conversion process. Because of all the variations in which container information can be recorded by repositories, it is impossible to know all the ways the data of repositories will be impacted. A number of members of the community have helped with testing incremental changes to this point. Now that we are nearing the production release, it is essential that we get solid testing data from a broader swath of the ArchivesSpace community to ensure that unanticipated adverse effects are eliminated as much as possible, or, on the other hand, to ensure us the conversion is working as designed. Not only do we need to know if you encounter a problem or if your container data is not accurately converted, we also need to know if you were able to upgrade to the new version successfully. Information on preparing for the conversion is available here. To gather testing data in a structured way, we have a feedback form at for you to record your results. We ask that all data be provided by April 25. This tight turnaround is essential to ensure that the production release can come out in a timely way, making both the enhanced container management functionality and other improvements to ArchivesSpace made since the last release in the fall available for use in institutions' production deployments of ArchivesSpace. Thanks for your continued participation in making ArchivesSpace better. If you have any questions, or if you'd like help getting started with testing, please let us know. The ArchivesSpace Program Team Brad Westbrook Christine Di Bella Chris Fitzpatrick Brian Hoffman Laurie Arp Bradley D. Westbrook Program Manager brad.westbrook at lyrasis.org 800.999.8558 x2910 678.235.2910 bradley_d_westbrook (Skype) [cid:image003.png at 01CE734E.FD759D30] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 9183 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 7640 bytes Desc: image002.png URL: From randy_stern at harvard.edu Fri Apr 15 11:20:52 2016 From: randy_stern at harvard.edu (Stern, Randy) Date: Fri, 15 Apr 2016 15:20:52 +0000 Subject: [Archivesspace_Users_Group] ArchivesSpace version 1.5.0 Release Candidate Available In-Reply-To: References: Message-ID: Hi Brad, First, thank you for the very impressive and highly anticipated new release. Harvard is eager to put it through its paces and to help find as many issues as possible before this becomes a production release. Unfortunately, I do want to alert you that the time you have allocated for testing (5 working days) is inadequate and unworkable for Harvard. Among other things, next week is school vacation week in Massachusetts and key staff are out of the office most or all of the week. As you know, the work involved in testing includes locating a server for installation, installing the software, loading it with useful data, and then involving archivists in testing, collecting results, and reporting them to you. I'm not sure about other institutions, but Harvard will need at least 3 weeks from today to install and test this new code, and provide feedback. Is there any chance you could revise the timeline to this more manageable schedule? - Randy From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brad Westbrook Sent: Friday, April 15, 2016 9:50 AM To: archivesspace_users_group at lyralists.lyrasis.org Cc: Archivesspace_member_reps at lyralists.lyrasis.org; archivesspace_bot_members at lyralists.lyrasis.org; archivesspace at googlegroups.com Subject: [Archivesspace_Users_Group] ArchivesSpace version 1.5.0 Release Candidate Available Importance: High [Reposting with corrected URL] [Description: Macintosh HD:Users:samheartsart:Desktop:ArchivesSpace Logo.png] ArchivesSpace is happy to announce the availability of a release candidate for the upcoming version 1.5.0 release. This version will include the enhanced container management functionality that was originally developed as a plugin by Hudson Molonglo for Yale University. Adding this functionality to the core code of ArchivesSpace was the highest vote getter in the member voting on feature requests and bug fixes that was conducted last spring. Information on these enhancements is available here. We are aiming to distribute a full production version, 1.5.0, once testing of the release candidate is successfully completed. The timing of that release is highly dependent on community testing of this release candidate. Because integrating this functionality into the ArchivesSpace core code required changing the data model in certain areas, upgrading from a pre-1.5.0 version of ArchivesSpace requires repositories to plan for the upgrade, to conduct the upgrade and conversion to the new data model for containers, to review the results, and, possibly, to remediate data either prior to or after the final conversion process. Because of all the variations in which container information can be recorded by repositories, it is impossible to know all the ways the data of repositories will be impacted. A number of members of the community have helped with testing incremental changes to this point. Now that we are nearing the production release, it is essential that we get solid testing data from a broader swath of the ArchivesSpace community to ensure that unanticipated adverse effects are eliminated as much as possible, or, on the other hand, to ensure us the conversion is working as designed. Not only do we need to know if you encounter a problem or if your container data is not accurately converted, we also need to know if you were able to upgrade to the new version successfully. Information on preparing for the conversion is available here. To gather testing data in a structured way, we have a feedback form at for you to record your results. We ask that all data be provided by April 25. This tight turnaround is essential to ensure that the production release can come out in a timely way, making both the enhanced container management functionality and other improvements to ArchivesSpace made since the last release in the fall available for use in institutions' production deployments of ArchivesSpace. Thanks for your continued participation in making ArchivesSpace better. If you have any questions, or if you'd like help getting started with testing, please let us know. The ArchivesSpace Program Team Brad Westbrook Christine Di Bella Chris Fitzpatrick Brian Hoffman Laurie Arp Bradley D. Westbrook Program Manager brad.westbrook at lyrasis.org 800.999.8558 x2910 678.235.2910 bradley_d_westbrook (Skype) [cid:image003.png at 01CE734E.FD759D30] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 9183 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 7640 bytes Desc: image002.png URL: From christian.dupont at bc.edu Fri Apr 15 11:50:40 2016 From: christian.dupont at bc.edu (Christian Dupont) Date: Fri, 15 Apr 2016 11:50:40 -0400 Subject: [Archivesspace_Users_Group] Reminder: ASpace call for nominations / User Advisory Council / deadline April 29 Message-ID: Dear ArchivesSpace Member Representative: The ArchivesSpace Governance Board is *seeking nominations to fill a vacancy on the ArchivesSpace User Advisory Council (UAC).* Nominees should be presently employed at an ArchivesSpace member institution in the *"Small" category* (please refer to the categorized member list at: http://www.archivesspace.org/members). Nominees should be experienced with some of the activities projected for UAC and be capable of participating on a regular basis throughout the term of service of July 1, 2016-June 30, 2018. The appointee will be eligible to have her/his appointment renewed for an additional two-year term, i.e., July 1, 2018-June 30, 2020. Appointees are expected to devote an average of two hours per week to UAC activities. Only ArchivesSpace members representatives may submit a nomination. All other staff of ArchivesSpace member organizations may submit nominations through their Member Representative. *All Member Representatives are strongly encouraged to consult with all interested colleagues within their organization.* Self-nominations are also welcome if you represent a Small member institution. *Nominations must be received by 9:00pm EDT Friday, April 29, 2016.* They may be sent to ArchivesSpace Program Manager Bradley Westbrook ( brad.westbrook at lyrasis.org), who will collect nominations on behalf of the Nominations Committee. The Nominations Committee will review all nominations and recommend to the Governance Board an appointment for approval. UAC (http://www.archivesspace.org/usersadvisory) is a critical part of the ArchivesSpace community, serving as a communication conduit between ArchivesSpace governance groups and ArchivesSpace users. It is also the group that implements and contributes to ArchivesSpace user services. Some of the activities UAC is currently engaged in are: ? liaising with national and regional archives organizations; ? soliciting, suggesting, gathering requirements for, and prioritizing enhancements to the ArchivesSpace application; ? maintaining and updating user documentation, as needed, of the ArchivesSpace application; ? developing and providing training to users; and ? advising the Governance Board and LYRASIS on the design and delivery of user services, including but not limited to help desk support, training, and presentation of documentation. Sub-groups will be established within UAC to address the areas identified above, as well as other activities identified subsequently. Nominees will be appointed to UAC according to their ability to participate in and lead some of the activities mentioned above. To nominate someone for the ArchivesSpace User Advisory Council, please identify the person and her/his organization in the form below, indicating the areas of activity to which the nominee is prepared to contribute. Return the completed form to ArchivesSpace Program Manager Bradley Westbrook (brad.westbrook at lyrasis.org), who will collect nominations on behalf of the Nominations Committee. Self-nominations are encouraged. All nominations must be received 9:00pm EDT Friday, April 29. Thank you for your participation in this important process, which is an essential part of our identity and operations as a community-based software organization. Respectfully, Christian Dupont Chair, 2016 ArchivesSpace Nominations Committee Burns Librarian and Associate University Librarian for Special Collections, Boston College On behalf of Nominating Committee members: Christian Dupont, Chair (Boston College), Member, Governance Board Gordon Daines (BYU), Chair of User Advisory Council Sally Vermatten (NYU), Chair of Technical Advisory Council Stephen Hussman (University of Arizona), representing very large membership level Ed Galloway (University of Pittsburgh), representing large membership level Annie Benefiel (Grand Valley State University), representing medium membership level Margot Note (World Monuments Fund), representing small membership level Yue Ma (Chinese Museum in America), representing very small membership level Brad Westbrook (ArchivesSpace), ex officio ***** Nominee?s Name: ______________________________________________ Nominee?s Organization: ______________________________________________ Indicate all areas to which the nominee might contribute: ___Documentation ___Liaising with archives organizations. Please indicate the organizations: ??????????_____________________ ___New features, functional or technical specifications ___Training, design ___Training, provision ___ Usability testing ___User/Help support -- Christian Dupont Burns Librarian and Associate University Librarian for Special Collections John J. Burns Library | Boston College | 140 Commonwealth Ave | Chestnut Hill, MA 02467-3801 *Main:* (617) 552-4861 | *Direct:* (617) 552-0105 | christian.dupont at bc.edu *http://bc.edu/burns * | https://bc.academia.edu/ChristianDupont -------------- next part -------------- An HTML attachment was scrubbed... URL: From bfinberg at okeeffemuseum.org Fri Apr 15 11:57:48 2016 From: bfinberg at okeeffemuseum.org (Ben Finberg) Date: Fri, 15 Apr 2016 15:57:48 +0000 Subject: [Archivesspace_Users_Group] Installing ArchivesSpace on a Windows/MySQL server: my step-by-step instructions In-Reply-To: <20160415070200.Horde.Fy4s5X4mXzRiVWXZMy5SVe6@gator3088.hostgator.com> References: <5CEDE2FF8F268841ABEACDA0FFAF43795C8E8A1E@EXCHANGE.okeeffemuseum.org> <20160414114525.Horde.K5qhvP60wVwFX-ldvfcDs96@gator3088.hostgator.com> <5CEDE2FF8F268841ABEACDA0FFAF43795C8F6A36@EXCHANGE.okeeffemuseum.org> <20160414121814.Horde.9olZKHAFPXj2izx_HutEDDh@gator3088.hostgator.com> <5CEDE2FF8F268841ABEACDA0FFAF43795C8F7D69@EXCHANGE.okeeffemuseum.org> <20160414145553.Horde.lO9eUbtMzwOvZ6IdjgtDKZl@gator3088.hostgator.com> <5CEDE2FF8F268841ABEACDA0FFAF43795C8F81A0@EXCHANGE.okeeffemuseum.org> <20160414171638.Horde.U38OKaESiaVLjD9RATMyr5f@gator3088.hostgator.com> <5CEDE2FF8F268841ABEACDA0FFAF43795C8F85FE@EXCHANGE.okeeffemuseum.org> <20160415070200.Horde.Fy4s5X4mXzRiVWXZMy5SVe6@gator3088.hostgator.com> Message-ID: <5CEDE2FF8F268841ABEACDA0FFAF43795C8F8C1E@EXCHANGE.okeeffemuseum.org> Nice, glad it worked. Happy archiving. -----Original Message----- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of library at princeofpeaceabbey.org Sent: Friday, April 15, 2016 6:02 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Installing ArchivesSpace on a Windows/MySQL server: my step-by-step instructions The screen shot in number 5 is what I needed. Why Microsoft puts the new on top of the list instead of at the bottom is beyond me. But when I put it at the bottom it worked. Thanks again Br Raphael Quoting Ben Finberg : > Don't worry, you're talking to a fellow non-programmer and I think we > can get through it. You're right that the process is a little > different for Windows 10 than in that doc. Here's another Word doc > with screen snips attached, plain text below. Your paths for Java > 1.8.0_77 are in steps 5 and 7: > > 1) Right click the start menu and select system: > 2) In the Window that pops up, click Advanced System Settings > 3) In the window that pops up click Environment Variables > 4) In the window that pops up, in the lower pane, find the Path > variable and click Edit > 5) In the window that pops up, click New and add the line the bin > directory of your for your Java location. (For you it would be > c:\Program Files (x86)\Java\jre1.8.0_77\bin) And hit OK. > 6) Back on the Environment Variables window, click New on the bottom: > 7) In the window that pops up, for variable name type JAVA_HOME and > for path set it to the Java directory (the same one as above, minus > the bin at the end) and hit OK. > 8) OK your way out and reboot. You may need to do some of the > subsequent steps again from there, or it may start working after the > reboot. > > > -----Original Message----- > From: archivesspace_users_group-bounces at lyralists.lyrasis.org > [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On > Behalf Of library at princeofpeaceabbey.org > Sent: Thursday, April 14, 2016 4:17 PM > To: Archivesspace Users Group > > Subject: Re: [Archivesspace_Users_Group] Installing ArchivesSpace on a > Windows/MySQL server: my step-by-step instructions > > Thanks for the time. > I am using Java 1.8.0_77 > > I guess I was not clear in the first e-mail. > As a non programer I am is deep water. If I had how to make JAVA_HOME > the instruction had inn the user variables TEMP highlighted. Then ther > is anew system variable on top of it. I have tried two ways but I can > not find how it is supposed to look like. > > Br Raphael > > Quoting Ben Finberg : > >> I just did a test build of AS with MySQL on a Win10 VM and it started >> up fine, so Win10 doesn't appear to be the culprit in and of itself. >> What version of Java are you running, and exactly what do you have >> set for your Path and JAVA_HOME environmental variables? >> >> -----Original Message----- >> From: archivesspace_users_group-bounces at lyralists.lyrasis.org >> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On >> Behalf Of library at princeofpeaceabbey.org >> Sent: Thursday, April 14, 2016 1:56 PM >> To: Archivesspace Users Group >> >> Subject: Re: [Archivesspace_Users_Group] Installing ArchivesSpace on >> a Windows/MySQL server: my step-by-step instructions >> >> I tried giving myself all control in the property tab but that did not work. >> >> Sending you the .evtx file. >> >> Br Raphael >> >> Quoting Ben Finberg : >> >>> Just spitballing here (even to say I'm not an AS expert would make >>> it sound like I know more than I do), but can you try changing the >>> AS service credentials to a different login? On my AS production >>> server the service is running under the Local System account -- >>> maybe you could run it expressly as a local or domain admin? Also, >>> if this fails, would you mind copying and pasting the exact error message? >>> >>> -----Original Message----- >>> From: archivesspace_users_group-bounces at lyralists.lyrasis.org >>> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On >>> Behalf Of library at princeofpeaceabbey.org >>> Sent: Thursday, April 14, 2016 11:18 AM >>> To: Archivesspace Users Group >>> >>> Subject: Re: [Archivesspace_Users_Group] Installing ArchivesSpace on >>> a Windows/MySQL server: my step-by-step instructions >>> >>> The computer is just a desktop and I do not think I have Apache on it. >>> >>> The Service Event log said I did not have permission to use >>> ArchivesSpaceService. >>> I am the only one that uses this computer. Microsoft 10 is for the birds. >>> >>> Br Raphael >>> >>> Quoting Ben Finberg : >>> >>>> Did you by any chance attempt to do this on a server that had >>>> Apache installed as a dedicated service? I had this problem at one >>>> point with a test lab server that had remnants of Apache installed >>>> on it; when I spun up a new, clean server the problem ran away. I >>>> wish I knew the exact reason it didn't work, but an old Apache >>>> install was my top guess. >>>> >>>> Benjamin Finberg, Director of IT and Operations The Georgia >>>> O'Keeffe Museum >>>> 505.946.1057 >>>> 217 Johnson St., Santa Fe, NM 87501 www.okeeffemuseum.org >>>> >>>> A Great American Artist, a Great American Story. Explore the >>>> remarkable career of Georgia O'Keeffe through her artwork, the >>>> objects and places that were meaningful to her, and the experiences >>>> that defined her life. >>>> >>>> -----Original Message----- >>>> From: archivesspace_users_group-bounces at lyralists.lyrasis.org >>>> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On >>>> Behalf Of library at princeofpeaceabbey.org >>>> Sent: Thursday, April 14, 2016 10:45 AM >>>> To: Archivesspace Users Group >>>> >>>> Subject: Re: [Archivesspace_Users_Group] Installing ArchivesSpace >>>> on a Windows/MySQL server: my step-by-step instructions >>>> >>>> Hi, >>>> >>>> I was following your guide for making AS a service. But when I try >>>> to start Archivesspaceservice it goes back to stopped. Could you >>>> send me how the path should look like. I am the dumb bunny here. >>>> >>>> Br Raphael >>>> Quoting Ben Finberg : >>>> >>>>> Hi everyone, >>>>> >>>>> I don't know about you, but my brain had a lot of trouble wrapping >>>>> itself around the instructions for installing ArchivesSpace on a >>>>> Windows/MySQL server. Pretty much all the information is on the >>>>> GitHub site, but to me it was a little confusing and non-linear. I >>>>> went ahead and typed out a set of instructions that worked better >>>>> for my brain and I've attached them here in DOCX and PDF formats. >>>>> Hope they're of use to someone out there. >>>>> >>>>> Ben >>>>> >>>>> Benjamin Finberg, Director of IT and Operations The Georgia >>>>> O'Keeffe Museum >>>>> 505.946.1057 >>>>> 217 Johnson St., Santa Fe, NM 87501 >>>>> www.okeeffemuseum.org >>>>> >>>>> A Great American Artist, a Great American Story. Explore the >>>>> remarkable career of Georgia O'Keeffe through her artwork, the >>>>> objects and places that were meaningful to her, and the >>>>> experiences that defined her life. >>>> >>>> >>>> >>>> _______________________________________________ >>>> Archivesspace_Users_Group mailing list >>>> Archivesspace_Users_Group at lyralists.lyrasis.org >>>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_g >>>> r o up _______________________________________________ >>>> Archivesspace_Users_Group mailing list >>>> Archivesspace_Users_Group at lyralists.lyrasis.org >>>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_g >>>> r >>>> o >>>> up >>> >>> >>> >>> _______________________________________________ >>> Archivesspace_Users_Group mailing list >>> Archivesspace_Users_Group at lyralists.lyrasis.org >>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_gr >>> o u p _______________________________________________ >>> Archivesspace_Users_Group mailing list >>> Archivesspace_Users_Group at lyralists.lyrasis.org >>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_gr >>> o >>> up >> >> >> _______________________________________________ >> Archivesspace_Users_Group mailing list >> Archivesspace_Users_Group at lyralists.lyrasis.org >> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_gro >> u >> p > > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_grou > p _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group From vaddoniz at jhu.edu Fri Apr 15 15:09:52 2016 From: vaddoniz at jhu.edu (Valerie Addonizio) Date: Fri, 15 Apr 2016 19:09:52 +0000 Subject: [Archivesspace_Users_Group] Order of events for 1.5.0 Message-ID: Great news regarding this progress, and I am seriously grateful for documentation on how to prepare. I would like to inquire about the order of events for migrating into 1.5.0. We are a repository still in AT and we have not migrated into AS yet. We are running 1.4.2 as our test instance. We do not have barcodes associated with our containers, and our Box 1's do repeat. What would be the order of events (I've made two guesses below)? And don't worry, I haven't put in steps like "backup AS", etc, and I will be testing, I just need to know what events to test in what order. Would it be: 1. Update to 1.5.0 2. Migrate from AT into 1.5.0 3. Run barcode plugin Or: 1. Migrate from AT into 1.4.2 2. Run barcode plugin 3. Update to 1.5.0 Thank you for any clarification. -Valerie -------------------------------- Valerie Addonizio Archivist The Sheridan Libraries Johns Hopkins University vaddoniz at jhu.edu 410-516-5261 -------------- next part -------------- An HTML attachment was scrubbed... URL: From cdeveyra at colburnschool.edu Fri Apr 15 15:47:17 2016 From: cdeveyra at colburnschool.edu (Clarice de Veyra) Date: Fri, 15 Apr 2016 19:47:17 +0000 Subject: [Archivesspace_Users_Group] LCNAF import Message-ID: Hi, I'm getting this error message when trying to import from LCNAF, can anyone help? No route matches {:controller=>"jobs", :action=>"show", :id=>nil} -------------- next part -------------- An HTML attachment was scrubbed... URL: From psuda1 at tulane.edu Fri Apr 15 15:49:49 2016 From: psuda1 at tulane.edu (Suda, Phillip J) Date: Fri, 15 Apr 2016 19:49:49 +0000 Subject: [Archivesspace_Users_Group] Data_directory in Config File Message-ID: Good afternoon, Where do most people place the ":data_directory" in the config.rb file? It seems like placing it in the "File.join(Dir.home, "archivesspace") throws this in my "home" user folder on the server. It seems like if I place it elsewhere the indexer_state folder does not get created correctly, etc. Thanks for any best practices or advice, Phil Phillip Suda Systems Librarian Howard-Tilton Memorial Library Tulane University psuda1 at tulane.edu 504-865-5607 -------------- next part -------------- An HTML attachment was scrubbed... URL: From sdm7g at eservices.virginia.edu Fri Apr 15 16:25:00 2016 From: sdm7g at eservices.virginia.edu (Majewski, Steven Dennis (sdm7g)) Date: Fri, 15 Apr 2016 20:25:00 +0000 Subject: [Archivesspace_Users_Group] LCNAF import In-Reply-To: References: Message-ID: <1DDD3212-7761-41DE-B1EA-53FD6B77B807@eservices.virginia.edu> What version of ArchivesSpace are you running ? Is it configured to run using a different prefix or anything different in the config from the defaults ? ( That might be significant since that message indicates a routing problem mapping a controller action to a URL. ) At what stage, or after what actions do you get that error ? ( I?m guessing from that message that you started the import, but it didn?t manage to display the job status page. You might also look in data/shared/ directory for an import log file and see if the import was otherwise successful. Or perhaps check if the subject or agent you attempted to import got created. ) ? Steve Majewski On Apr 15, 2016, at 3:47 PM, Clarice de Veyra > wrote: Hi, I'm getting this error message when trying to import from LCNAF, can anyone help? No route matches {:controller=>"jobs", :action=>"show", :id=>nil} _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From psuda1 at tulane.edu Fri Apr 15 16:26:19 2016 From: psuda1 at tulane.edu (Suda, Phillip J) Date: Fri, 15 Apr 2016 20:26:19 +0000 Subject: [Archivesspace_Users_Group] Data_directory in Config File Message-ID: Good afternoon, Where do most people place the ":data_directory" in the config.rb file? It seems like placing it in the "File.join(Dir.home, "archivesspace") throws this in my "home" user folder on the server. It seems like if I place it elsewhere the indexer_state folder does not get created correctly, etc. Thanks for any best practices or advice, Phil Phillip Suda Systems Librarian Howard-Tilton Memorial Library Tulane University psuda1 at tulane.edu 504-865-5607 -------------- next part -------------- An HTML attachment was scrubbed... URL: From Kevin.Clair at du.edu Fri Apr 15 16:55:16 2016 From: Kevin.Clair at du.edu (Kevin Clair) Date: Fri, 15 Apr 2016 20:55:16 +0000 Subject: [Archivesspace_Users_Group] Data_directory in Config File Message-ID: Hi Phil, We keep ours in archivesspace/data. Our experience has been that if we don?t include the /data subdirectory explicitly in the config.rb file it causes problems. -k From: > on behalf of Phillip Suda > Reply-To: Archivesspace Group > Date: Friday, April 15, 2016 at 2:26 PM To: Archivesspace Group > Subject: [Archivesspace_Users_Group] Data_directory in Config File Good afternoon, Where do most people place the ?:data_directory? in the config.rb file? It seems like placing it in the ?File.join(Dir.home, ?archivesspace?) throws this in my ?home? user folder on the server. It seems like if I place it elsewhere the indexer_state folder does not get created correctly, etc. Thanks for any best practices or advice, Phil Phillip Suda Systems Librarian Howard-Tilton Memorial Library Tulane University psuda1 at tulane.edu 504-865-5607 -------------- next part -------------- An HTML attachment was scrubbed... URL: From Chris.Fitzpatrick at lyrasis.org Mon Apr 18 03:42:49 2016 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Mon, 18 Apr 2016 07:42:49 +0000 Subject: [Archivesspace_Users_Group] Order of events for 1.5.0 In-Reply-To: References: Message-ID: Hi Valerie, The migrators have not been updated to run against v1.5.0, so you will have to migrate to a previous aspace version then upgrade. I'm not sure what it would take to upgrade the migrators, since the person who wrote them is no longer on the project. Definitely let us know if you have any questions... best, Chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Valerie Addonizio Sent: Friday, April 15, 2016 9:09 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Order of events for 1.5.0 Great news regarding this progress, and I am seriously grateful for documentation on how to prepare. I would like to inquire about the order of events for migrating into 1.5.0. We are a repository still in AT and we have not migrated into AS yet. We are running 1.4.2 as our test instance. We do not have barcodes associated with our containers, and our Box 1's do repeat. What would be the order of events (I've made two guesses below)? And don't worry, I haven't put in steps like "backup AS", etc, and I will be testing, I just need to know what events to test in what order. Would it be: 1. Update to 1.5.0 2. Migrate from AT into 1.5.0 3. Run barcode plugin Or: 1. Migrate from AT into 1.4.2 2. Run barcode plugin 3. Update to 1.5.0 Thank you for any clarification. -Valerie -------------------------------- Valerie Addonizio Archivist The Sheridan Libraries Johns Hopkins University vaddoniz at jhu.edu 410-516-5261 -------------- next part -------------- An HTML attachment was scrubbed... URL: From Chris.Fitzpatrick at lyrasis.org Mon Apr 18 07:38:41 2016 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Mon, 18 Apr 2016 11:38:41 +0000 Subject: [Archivesspace_Users_Group] Container Checker Message-ID: Hi, I put together some SQL queries that might help some people verify their data post-container conversion. Have a look at : https://github.com/archivesspace/container_checker There's a few things here: A SQL script to dump out a CSV file of all your containers and their associated resources/accessions/archival objects and locations. Another SQL script to pull out a CSV file of all you top_containers and their associated resources/accessions/archival objects and locations A shell script to run both the container and top_container SQL queries and diff them using the excellent Daff library and make a HTML table that shows the changes. ( script is linux only...sorry [☹] ) In theory, the CSV files should be identical after conversion. In reality, this won't be the case since the data can change for a variety of reasons ( most of them beneficial ). However, you can get an overview of what's going on with this and look at it in the comfort of Excel or your preferred Excel alternative. Please give a go and let us know what you think. If you don't feel capable, or are too busy, or your IT guy is too busy, you can email me an MySQL dump of your database ( zipped up, please ) and I can send you back csv files and html output. I'm also working on something to do a pre-flight conversion check that will try and call out some potential issues with conversion, which I should have done in the next 24 hours or so. Thanks and let us know what you think. best, Chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: OutlookEmoji-&#X02639.png Type: image/png Size: 506 bytes Desc: OutlookEmoji-&#X02639.png URL: From brad.westbrook at lyrasis.org Tue Apr 19 08:58:36 2016 From: brad.westbrook at lyrasis.org (Brad Westbrook) Date: Tue, 19 Apr 2016 12:58:36 +0000 Subject: [Archivesspace_Users_Group] ArchivesSpace version 1.5.0 Release Candidate Available In-Reply-To: References: Message-ID: Hi, Randy, Thank you for your message below and for indicating Harvard's eagerness to test the new container management functionality. We understand our deadline is very aggressive. It is intentionally so in order to accelerate testing and to start the process of modifying the conversion/update process as soon as possible. As we indicated in our message in Friday, we will not be distributing the final version of 1.5.0 until testing is successfully completed. For us, that means a representative number of ArchivesSpace member organizations have confirmed they have been able to successfully convert / update their ArchivesSpace instance to version 1.5.0 and the new container data model. We are intent on distributing the release as quickly as we can, but we realize that testing calendars, as well as reported problems, may delay distribution. We are eager for Harvard's report, and for the report from all other ArchivesSpace users. All best, Brad W. Bradley D. Westbrook Program Manager brad.westbrook at lyrasis.org 800.999.8558 x2910 678.235.2910 bradley_d_westbrook (Skype) [cid:image003.png at 01CE734E.FD759D30] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Stern, Randy Sent: Friday, April 15, 2016 11:21 AM To: Archivesspace Users Group Cc: Archivesspace_member_reps at lyralists.lyrasis.org; archivesspace_bot_members at lyralists.lyrasis.org; archivesspace at googlegroups.com Subject: Re: [Archivesspace_Users_Group] ArchivesSpace version 1.5.0 Release Candidate Available Hi Brad, First, thank you for the very impressive and highly anticipated new release. Harvard is eager to put it through its paces and to help find as many issues as possible before this becomes a production release. Unfortunately, I do want to alert you that the time you have allocated for testing (5 working days) is inadequate and unworkable for Harvard. Among other things, next week is school vacation week in Massachusetts and key staff are out of the office most or all of the week. As you know, the work involved in testing includes locating a server for installation, installing the software, loading it with useful data, and then involving archivists in testing, collecting results, and reporting them to you. I'm not sure about other institutions, but Harvard will need at least 3 weeks from today to install and test this new code, and provide feedback. Is there any chance you could revise the timeline to this more manageable schedule? - Randy From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brad Westbrook Sent: Friday, April 15, 2016 9:50 AM To: archivesspace_users_group at lyralists.lyrasis.org Cc: Archivesspace_member_reps at lyralists.lyrasis.org; archivesspace_bot_members at lyralists.lyrasis.org; archivesspace at googlegroups.com Subject: [Archivesspace_Users_Group] ArchivesSpace version 1.5.0 Release Candidate Available Importance: High [Reposting with corrected URL] [Description: Macintosh HD:Users:samheartsart:Desktop:ArchivesSpace Logo.png] ArchivesSpace is happy to announce the availability of a release candidate for the upcoming version 1.5.0 release. This version will include the enhanced container management functionality that was originally developed as a plugin by Hudson Molonglo for Yale University. Adding this functionality to the core code of ArchivesSpace was the highest vote getter in the member voting on feature requests and bug fixes that was conducted last spring. Information on these enhancements is available here. We are aiming to distribute a full production version, 1.5.0, once testing of the release candidate is successfully completed. The timing of that release is highly dependent on community testing of this release candidate. Because integrating this functionality into the ArchivesSpace core code required changing the data model in certain areas, upgrading from a pre-1.5.0 version of ArchivesSpace requires repositories to plan for the upgrade, to conduct the upgrade and conversion to the new data model for containers, to review the results, and, possibly, to remediate data either prior to or after the final conversion process. Because of all the variations in which container information can be recorded by repositories, it is impossible to know all the ways the data of repositories will be impacted. A number of members of the community have helped with testing incremental changes to this point. Now that we are nearing the production release, it is essential that we get solid testing data from a broader swath of the ArchivesSpace community to ensure that unanticipated adverse effects are eliminated as much as possible, or, on the other hand, to ensure us the conversion is working as designed. Not only do we need to know if you encounter a problem or if your container data is not accurately converted, we also need to know if you were able to upgrade to the new version successfully. Information on preparing for the conversion is available here. To gather testing data in a structured way, we have a feedback form at for you to record your results. We ask that all data be provided by April 25. This tight turnaround is essential to ensure that the production release can come out in a timely way, making both the enhanced container management functionality and other improvements to ArchivesSpace made since the last release in the fall available for use in institutions' production deployments of ArchivesSpace. Thanks for your continued participation in making ArchivesSpace better. If you have any questions, or if you'd like help getting started with testing, please let us know. The ArchivesSpace Program Team Brad Westbrook Christine Di Bella Chris Fitzpatrick Brian Hoffman Laurie Arp Bradley D. Westbrook Program Manager brad.westbrook at lyrasis.org 800.999.8558 x2910 678.235.2910 bradley_d_westbrook (Skype) [cid:image003.png at 01CE734E.FD759D30] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 9183 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 7640 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.png Type: image/png Size: 7640 bytes Desc: image005.png URL: From christine.dibella at lyrasis.org Tue Apr 19 09:42:55 2016 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Tue, 19 Apr 2016 13:42:55 +0000 Subject: [Archivesspace_Users_Group] reminder: call for ArchivesSpace Member Forum 2016 speakers and topics Message-ID: Hello ArchivesSpace members, Just a reminder to submit ideas or volunteer yourself to speak at the ArchivesSpace Member Forum on August 2 at the Robert W. Woodruff Library of the Atlanta University Center. Just like last year's inaugural event, this will be a free opportunity for staff from ArchivesSpace member institutions to meet and share information with each other and the program team about all things ArchivesSpace. More information on the developing program is on the ArchivesSpace wiki at https://archivesspace.atlassian.net/wiki/display/ADC/ArchivesSpace+Member+Forum+2016. The planning group has put some proposed topics for workshops and sessions up on the wiki. We're looking for speakers for the proposed topics, as well as suggestions for more topics you'd like to learn or talk about at the meeting in either half-day workshops or 75-minute sessions. Sessions may take any one of a number of formats, including panels, lightning rounds, and discussion groups, and even the proposed topics can take a different format or direction based on who volunteers to take them on. There is a short Google form available at https://goo.gl/IDlu6G; you can submit ideas or volunteer yourself to speak either via the form or by emailing me directly. Please send your proposals, ideas, and suggestions by April 29. We'll aim to finalize the program as much as possible by May to give people plenty of time to make their travel arrangements. If you have any questions or other suggestions at this point, please just let me know. Registration for the Member Forum will open later this spring. Thanks in advance for your help in making this a great event! Christine Christine Di Bella Community Outreach Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [cid:image003.png at 01CE734E.FD759D30] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 7645 bytes Desc: image001.png URL: From vaddoniz at jhu.edu Tue Apr 19 12:11:51 2016 From: vaddoniz at jhu.edu (Valerie Addonizio) Date: Tue, 19 Apr 2016 16:11:51 +0000 Subject: [Archivesspace_Users_Group] Order of events for 1.5.0 In-Reply-To: References: Message-ID: <44767e24d01c46279a10e3aed736aaf2@ESGMTWEX12.win.ad.jhu.edu> Thanks Chris. So let me just confirm a more granular order of events: 1. Migrate from AT into 1.4.2 2. Run barcoder plugin 3. Update to 1.5.0 Or is it: 1. Migrate from AT into 1.4.2 2. Update to 1.5.0 2. Run barcoder plugin From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Monday, April 18, 2016 3:43 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] Order of events for 1.5.0 Hi Valerie, The migrators have not been updated to run against v1.5.0, so you will have to migrate to a previous aspace version then upgrade. I'm not sure what it would take to upgrade the migrators, since the person who wrote them is no longer on the project. Definitely let us know if you have any questions... best, Chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Valerie Addonizio > Sent: Friday, April 15, 2016 9:09 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Order of events for 1.5.0 Great news regarding this progress, and I am seriously grateful for documentation on how to prepare. I would like to inquire about the order of events for migrating into 1.5.0. We are a repository still in AT and we have not migrated into AS yet. We are running 1.4.2 as our test instance. We do not have barcodes associated with our containers, and our Box 1's do repeat. What would be the order of events (I've made two guesses below)? And don't worry, I haven't put in steps like "backup AS", etc, and I will be testing, I just need to know what events to test in what order. Would it be: 1. Update to 1.5.0 2. Migrate from AT into 1.5.0 3. Run barcode plugin Or: 1. Migrate from AT into 1.4.2 2. Run barcode plugin 3. Update to 1.5.0 Thank you for any clarification. -Valerie -------------------------------- Valerie Addonizio Archivist The Sheridan Libraries Johns Hopkins University vaddoniz at jhu.edu 410-516-5261 -------------- next part -------------- An HTML attachment was scrubbed... URL: From sdm7g at eservices.virginia.edu Tue Apr 19 12:46:24 2016 From: sdm7g at eservices.virginia.edu (Majewski, Steven Dennis (sdm7g)) Date: Tue, 19 Apr 2016 16:46:24 +0000 Subject: [Archivesspace_Users_Group] Order of events for 1.5.0 In-Reply-To: <44767e24d01c46279a10e3aed736aaf2@ESGMTWEX12.win.ad.jhu.edu> References: <44767e24d01c46279a10e3aed736aaf2@ESGMTWEX12.win.ad.jhu.edu> Message-ID: What is the ?barcodes plugin? ? On Apr 19, 2016, at 12:11 PM, Valerie Addonizio > wrote: Thanks Chris. So let me just confirm a more granular order of events: 1. Migrate from AT into 1.4.2 2. Run barcoder plugin 3. Update to 1.5.0 Or is it: 1. Migrate from AT into 1.4.2 2. Update to 1.5.0 2. Run barcoder plugin From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Monday, April 18, 2016 3:43 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] Order of events for 1.5.0 Hi Valerie, The migrators have not been updated to run against v1.5.0, so you will have to migrate to a previous aspace version then upgrade. I'm not sure what it would take to upgrade the migrators, since the person who wrote them is no longer on the project. Definitely let us know if you have any questions... best, Chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Valerie Addonizio > Sent: Friday, April 15, 2016 9:09 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Order of events for 1.5.0 Great news regarding this progress, and I am seriously grateful for documentation on how to prepare. I would like to inquire about the order of events for migrating into 1.5.0. We are a repository still in AT and we have not migrated into AS yet. We are running 1.4.2 as our test instance. We do not have barcodes associated with our containers, and our Box 1?s do repeat. What would be the order of events (I?ve made two guesses below)? And don?t worry, I haven?t put in steps like ?backup AS?, etc, and I will be testing, I just need to know what events to test in what order. Would it be: 1. Update to 1.5.0 2. Migrate from AT into 1.5.0 3. Run barcode plugin Or: 1. Migrate from AT into 1.4.2 2. Run barcode plugin 3. Update to 1.5.0 Thank you for any clarification. -Valerie -------------------------------- Valerie Addonizio Archivist The Sheridan Libraries Johns Hopkins University vaddoniz at jhu.edu 410-516-5261 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From vaddoniz at jhu.edu Tue Apr 19 13:27:46 2016 From: vaddoniz at jhu.edu (Valerie Addonizio) Date: Tue, 19 Apr 2016 17:27:46 +0000 Subject: [Archivesspace_Users_Group] Order of events for 1.5.0 In-Reply-To: References: <44767e24d01c46279a10e3aed736aaf2@ESGMTWEX12.win.ad.jhu.edu> Message-ID: <54c62a6c7d964885a7c7545cf1214d4b@ESGMTWEX12.win.ad.jhu.edu> The barcoder plugin is a tool that some repositories will need to use to help prepare their data for migration into 1.5.0, but it will depend on the current state of your barcodes. Hopkins falls into the category that will need it; see the following guide, under Preparation: https://github.com/archivesspace/archivesspace/blob/master/UPGRADING_1.5.0.md From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Majewski, Steven Dennis (sdm7g) Sent: Tuesday, April 19, 2016 12:46 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Order of events for 1.5.0 What is the ?barcodes plugin? ? On Apr 19, 2016, at 12:11 PM, Valerie Addonizio > wrote: Thanks Chris. So let me just confirm a more granular order of events: 1. Migrate from AT into 1.4.2 2. Run barcoder plugin 3. Update to 1.5.0 Or is it: 1. Migrate from AT into 1.4.2 2. Update to 1.5.0 2. Run barcoder plugin From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Monday, April 18, 2016 3:43 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] Order of events for 1.5.0 Hi Valerie, The migrators have not been updated to run against v1.5.0, so you will have to migrate to a previous aspace version then upgrade. I'm not sure what it would take to upgrade the migrators, since the person who wrote them is no longer on the project. Definitely let us know if you have any questions... best, Chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Valerie Addonizio > Sent: Friday, April 15, 2016 9:09 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Order of events for 1.5.0 Great news regarding this progress, and I am seriously grateful for documentation on how to prepare. I would like to inquire about the order of events for migrating into 1.5.0. We are a repository still in AT and we have not migrated into AS yet. We are running 1.4.2 as our test instance. We do not have barcodes associated with our containers, and our Box 1?s do repeat. What would be the order of events (I?ve made two guesses below)? And don?t worry, I haven?t put in steps like ?backup AS?, etc, and I will be testing, I just need to know what events to test in what order. Would it be: 1. Update to 1.5.0 2. Migrate from AT into 1.5.0 3. Run barcode plugin Or: 1. Migrate from AT into 1.4.2 2. Run barcode plugin 3. Update to 1.5.0 Thank you for any clarification. -Valerie -------------------------------- Valerie Addonizio Archivist The Sheridan Libraries Johns Hopkins University vaddoniz at jhu.edu 410-516-5261 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From Chris.Fitzpatrick at lyrasis.org Tue Apr 19 13:41:04 2016 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Tue, 19 Apr 2016 17:41:04 +0000 Subject: [Archivesspace_Users_Group] Order of events for 1.5.0 In-Reply-To: <54c62a6c7d964885a7c7545cf1214d4b@ESGMTWEX12.win.ad.jhu.edu> References: <44767e24d01c46279a10e3aed736aaf2@ESGMTWEX12.win.ad.jhu.edu> , <54c62a6c7d964885a7c7545cf1214d4b@ESGMTWEX12.win.ad.jhu.edu> Message-ID: Hi, Yes, it's : 1. Migrate from AT into 1.4.2 2. Run barcoder plugin 3. Update to 1.5.0 The barcoder plugin makes fake "barcodes" for containers based on the top level Archival Object + indicator 1 + type. The idea is that some institutions don't have unique identifiers for containers...for example, the have multiple box 1 in a collection ( like "Correspondence : Box 1" and "Financial Records: Box 1" ). Does that make sense? b,chris. best, Chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Valerie Addonizio Sent: Tuesday, April 19, 2016 7:27 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Order of events for 1.5.0 The barcoder plugin is a tool that some repositories will need to use to help prepare their data for migration into 1.5.0, but it will depend on the current state of your barcodes. Hopkins falls into the category that will need it; see the following guide, under Preparation: https://github.com/archivesspace/archivesspace/blob/master/UPGRADING_1.5.0.md From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Majewski, Steven Dennis (sdm7g) Sent: Tuesday, April 19, 2016 12:46 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Order of events for 1.5.0 What is the ?barcodes plugin? ? On Apr 19, 2016, at 12:11 PM, Valerie Addonizio > wrote: Thanks Chris. So let me just confirm a more granular order of events: 1. Migrate from AT into 1.4.2 2. Run barcoder plugin 3. Update to 1.5.0 Or is it: 1. Migrate from AT into 1.4.2 2. Update to 1.5.0 2. Run barcoder plugin From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Monday, April 18, 2016 3:43 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] Order of events for 1.5.0 Hi Valerie, The migrators have not been updated to run against v1.5.0, so you will have to migrate to a previous aspace version then upgrade. I'm not sure what it would take to upgrade the migrators, since the person who wrote them is no longer on the project. Definitely let us know if you have any questions... best, Chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Valerie Addonizio > Sent: Friday, April 15, 2016 9:09 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Order of events for 1.5.0 Great news regarding this progress, and I am seriously grateful for documentation on how to prepare. I would like to inquire about the order of events for migrating into 1.5.0. We are a repository still in AT and we have not migrated into AS yet. We are running 1.4.2 as our test instance. We do not have barcodes associated with our containers, and our Box 1?s do repeat. What would be the order of events (I?ve made two guesses below)? And don?t worry, I haven?t put in steps like ?backup AS?, etc, and I will be testing, I just need to know what events to test in what order. Would it be: 1. Update to 1.5.0 2. Migrate from AT into 1.5.0 3. Run barcode plugin Or: 1. Migrate from AT into 1.4.2 2. Run barcode plugin 3. Update to 1.5.0 Thank you for any clarification. -Valerie -------------------------------- Valerie Addonizio Archivist The Sheridan Libraries Johns Hopkins University vaddoniz at jhu.edu 410-516-5261 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From mcyzyk at jhu.edu Wed Apr 20 13:45:46 2016 From: mcyzyk at jhu.edu (Mark Cyzyk) Date: Wed, 20 Apr 2016 13:45:46 -0400 Subject: [Archivesspace_Users_Group] Example of programmatically updating /agents/people via REST? Message-ID: <5717C04A.60004@jhu.edu> Greetings! Does anyone have a really good and clear example of how to update /agents/people via the REST API? If so, I would love to see it. We've extracted a chunk of JSON using the API, have modified parts of it, and now want to push it back in. It's looking like, in order to do this, the pseudo-code would be something like: Read edited JSON file Parse JSON Start a session with the ASpace server Begin loop over parsed JSON Post each /agent/people item individually using its ID End loop Spin in chair That's what I'm working on now (but would love to see a working example [in Ruby or Python, preferably]). Best regards, Mark -- <><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><> Mark Cyzyk, M.A., M.L.S. Scholarly Communication Architect User Interface Applications Group The Sheridan Libraries The Johns Hopkins University mcyzyk at jhu.edu From sdm7g at eservices.virginia.edu Wed Apr 20 14:09:26 2016 From: sdm7g at eservices.virginia.edu (Majewski, Steven Dennis (sdm7g)) Date: Wed, 20 Apr 2016 18:09:26 +0000 Subject: [Archivesspace_Users_Group] Example of programmatically updating /agents/people via REST? In-Reply-To: <5717C04A.60004@jhu.edu> References: <5717C04A.60004@jhu.edu> Message-ID: <94F70FEF-40F6-48B3-890C-8B33CD0B16B3@eservices.virginia.edu> archivesspace/aspace-client was originally and example of this sort of thing. Work was started on gemifiying that code to make it easier to write other scripts of that sort, and that example code was deleted, but it?s still in GitHub if you go back a version or two: https://github.com/archivesspace/aspace-client/blob/d15d091dfabfe6e455be03c32abeb664ce56a707/bulk_update.rb ( We need to get around to testing and adding examples back to that Gem someday! ) I posted a bash script to this list a while back that used jq(*) to update access group members. Not agents, but the same principles would apply. https://gist.github.com/sdm7g/93b9e072cffd398484ca (*) ?jq? is kind of like ?sed? or ?grep? for JSON: https://stedolan.github.io/jq/manual/v1.5/ Very useful for debugging archivesspace backend. ? Steve Majewski > On Apr 20, 2016, at 1:46 PM, Mark Cyzyk wrote: > > Greetings! > > Does anyone have a really good and clear example of how to update /agents/people via the REST API? If so, I would love to see it. > > We've extracted a chunk of JSON using the API, have modified parts of it, and now want to push it back in. > > It's looking like, in order to do this, the pseudo-code would be something like: > > Read edited JSON file > Parse JSON > Start a session with the ASpace server > Begin loop over parsed JSON > Post each /agent/people item individually using its ID > End loop > Spin in chair > > > That's what I'm working on now (but would love to see a working example [in Ruby or Python, preferably]). > > Best regards, > > Mark > > -- > <><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><> > Mark Cyzyk, M.A., M.L.S. > Scholarly Communication Architect > User Interface Applications Group > The Sheridan Libraries > The Johns Hopkins University > mcyzyk at jhu.edu > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group From rsdoiel at caltech.edu Wed Apr 20 14:10:25 2016 From: rsdoiel at caltech.edu (Doiel, Robert) Date: Wed, 20 Apr 2016 18:10:25 +0000 Subject: [Archivesspace_Users_Group] Example of programmatically updating /agents/people via REST? In-Reply-To: <5717C04A.60004@jhu.edu> References: <5717C04A.60004@jhu.edu> Message-ID: Hello Mark, When I wrote my migration tool the biggest problem with /agents/people turned out to be the lock_version fields. If they are not correctly set (the value from the previous read) then the whole thing is rejected. I can?t show you this in Python or Ruby as the tools I wrote are in Go and JavaScript but I am pretty sure you might be able to get an idea from them. The tools here at Caltech can be seen at https://github.com/caltechlibrary/cait. The place to start would be the JavaScript example fix-agents-peoples.js. The JavaScript uses the underlying Go code to get a JSON blob representing a person then updates the agents name fields and writes it back. Sorting out the model structure I found using Stephen Dolan?s jq to be vary helpful. I would curl the request to get the agent I wanted to update. Tweak the resulting JSON, check it with jq, then send it back via curl. I found the following very helpful too + https://www.youtube.com/watch?v=z0HR46q4F8o - A screen cast of using the API via curl + http://archivesspace.github.io/archivesspace/api/ which is a JavaScript generate page that shows the models (it?s not the page that lists in Googling ?ArchivesSpace REST API?) All the best, Robert (P.S. This week?s a bit busy but I?ll see if I can whip up a Python demo showing what you ask too) -- R. S. Doiel, Digital Library Development Caltech Library On 4/20/16, 10:45 AM, "archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Mark Cyzyk" wrote: >Greetings! > >Does anyone have a really good and clear example of how to update >/agents/people via the REST API? If so, I would love to see it. > >We've extracted a chunk of JSON using the API, have modified parts of >it, and now want to push it back in. > >It's looking like, in order to do this, the pseudo-code would be >something like: > >Read edited JSON file >Parse JSON >Start a session with the ASpace server >Begin loop over parsed JSON > Post each /agent/people item individually using its ID >End loop >Spin in chair > > >That's what I'm working on now (but would love to see a working example >[in Ruby or Python, preferably]). > >Best regards, > >Mark > >-- ><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><> >Mark Cyzyk, M.A., M.L.S. >Scholarly Communication Architect >User Interface Applications Group >The Sheridan Libraries >The Johns Hopkins University >mcyzyk at jhu.edu > >_______________________________________________ >Archivesspace_Users_Group mailing list >Archivesspace_Users_Group at lyralists.lyrasis.org >http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group From esha at nyu.edu Wed Apr 20 14:10:47 2016 From: esha at nyu.edu (Esha Datta) Date: Wed, 20 Apr 2016 14:10:47 -0400 Subject: [Archivesspace_Users_Group] Using Travis for continuous integration for plugins Message-ID: Hi, We are working on writing a few plugins for archivesspace at NYU. TL;DR, how have people used travis or something equivalent to run their plugin tests and the app tests to make sure that everything is running well once a developer submits a pull request to their plugin repository? Do we need to have the whole repository...the source code and the plugin for this to work? If you want to read on for more detail: We have developed a plugin right now and have created a deployment workflow to automatically set up the plugin on the dev server. However, we would also like to use travis or equivalent to start running tests when we submit a pull request on Github. Usually, we have the whole repository when we run rspec tests but here we would like to have the plugin in its own repository outside of the source code. Does anyone have a way to run rspec tests for the plugin in travis? On my local instance, when I run build/run backend:test -Dexample="test suite of plugin", it runs tests and knows to use certain test methods that have been declared in the source code. In the plugin repo that we have, we wouldn't have the source code in there. Is there a way to build it? Or do I need the whole repository, i.e, source code + plugin for travis to work? Thanks. Esha Esha Datta Senior Programmer/Analyst Bobst Library NYU -------------- next part -------------- An HTML attachment was scrubbed... URL: From Kevin.Clair at du.edu Wed Apr 20 14:34:20 2016 From: Kevin.Clair at du.edu (Kevin Clair) Date: Wed, 20 Apr 2016 18:34:20 +0000 Subject: [Archivesspace_Users_Group] Container Checker In-Reply-To: References: Message-ID: Hello, Tried to run this; couldn?t figure out how to run ?daff? from command line. Has anyone been successful with that? The project readme isn?t very clear on it (to me, anyway). -k From: > on behalf of "chris.fitzpatrick at lyrasis.org" > Reply-To: Archivesspace Group > Date: Monday, April 18, 2016 at 5:38 AM To: Archivesspace Group > Subject: [Archivesspace_Users_Group] Container Checker Hi, I put together some SQL queries that might help some people verify their data post-container conversion. Have a look at : https://github.com/archivesspace/container_checker There's a few things here: A SQL script to dump out a CSV file of all your containers and their associated resources/accessions/archival objects and locations. Another SQL script to pull out a CSV file of all you top_containers and their associated resources/accessions/archival objects and locations A shell script to run both the container and top_container SQL queries and diff them using the excellent Daff library and make a HTML table that shows the changes. ( script is linux only...sorry [☹] ) In theory, the CSV files should be identical after conversion. In reality, this won't be the case since the data can change for a variety of reasons ( most of them beneficial ). However, you can get an overview of what's going on with this and look at it in the comfort of Excel or your preferred Excel alternative. Please give a go and let us know what you think. If you don't feel capable, or are too busy, or your IT guy is too busy, you can email me an MySQL dump of your database ( zipped up, please ) and I can send you back csv files and html output. I'm also working on something to do a pre-flight conversion check that will try and call out some potential issues with conversion, which I should have done in the next 24 hours or so. Thanks and let us know what you think. best, Chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: OutlookEmoji-&#X02639.png Type: image/png Size: 506 bytes Desc: OutlookEmoji-&#X02639.png URL: From vaddoniz at jhu.edu Wed Apr 20 14:41:27 2016 From: vaddoniz at jhu.edu (Valerie Addonizio) Date: Wed, 20 Apr 2016 18:41:27 +0000 Subject: [Archivesspace_Users_Group] Four questions on Containers Message-ID: It may be a bit early to be asking these, but I do have some questions about the modeling of containers. Our situation: Hopkins is still in AT. We do not have barcodes associated with our boxes, but we are working towards that in the future. Our Box 1's do repeat. We know to use the barcoder plugin. We haven't stood up a test of the release yet. Questions: 1. We have Collection-level resources in AT for which we have no Instance information at all (no containers). Without that information, it is clear these will not model. Is it suggested that we put a single Instance in such a resource record? That Instance would read something like Box 1 - 35 (1 through 35) 2. On that same note, how are ranges modeled? Will "Box 1-35" create 35 containers? Will the range suffice for creating the top container? 3. Will we be able to add barcodes later? I think so, but I also bet there's something I should know about that. 4. Is it, frankly, crazy to do this without barcodes if we intend on adding them in the future? (It's an honest question that I hope you'll answer just as honestly!) Many thanks. -Valerie -------------------------------- Valerie Addonizio Archivist The Sheridan Libraries Johns Hopkins University vaddoniz at jhu.edu 410-516-5261 -------------- next part -------------- An HTML attachment was scrubbed... URL: From Chris.Fitzpatrick at lyrasis.org Wed Apr 20 14:41:52 2016 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Wed, 20 Apr 2016 18:41:52 +0000 Subject: [Archivesspace_Users_Group] Container Checker In-Reply-To: References: , Message-ID: Hi Kevin, Yeah, did you install daff? https://github.com/paulfitz/daff The script is using the javascript version of daff ( npm install daff -g ). ( you have to have nodejs installed ). b,chris Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Kevin Clair Sent: Wednesday, April 20, 2016 8:34 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Container Checker Hello, Tried to run this; couldn't figure out how to run 'daff' from command line. Has anyone been successful with that? The project readme isn't very clear on it (to me, anyway). -k From: > on behalf of "chris.fitzpatrick at lyrasis.org" > Reply-To: Archivesspace Group > Date: Monday, April 18, 2016 at 5:38 AM To: Archivesspace Group > Subject: [Archivesspace_Users_Group] Container Checker Hi, I put together some SQL queries that might help some people verify their data post-container conversion. Have a look at : https://github.com/archivesspace/container_checker There's a few things here: A SQL script to dump out a CSV file of all your containers and their associated resources/accessions/archival objects and locations. Another SQL script to pull out a CSV file of all you top_containers and their associated resources/accessions/archival objects and locations A shell script to run both the container and top_container SQL queries and diff them using the excellent Daff library and make a HTML table that shows the changes. ( script is linux only...sorry [☹] ) In theory, the CSV files should be identical after conversion. In reality, this won't be the case since the data can change for a variety of reasons ( most of them beneficial ). However, you can get an overview of what's going on with this and look at it in the comfort of Excel or your preferred Excel alternative. Please give a go and let us know what you think. If you don't feel capable, or are too busy, or your IT guy is too busy, you can email me an MySQL dump of your database ( zipped up, please ) and I can send you back csv files and html output. I'm also working on something to do a pre-flight conversion check that will try and call out some potential issues with conversion, which I should have done in the next 24 hours or so. Thanks and let us know what you think. best, Chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: OutlookEmoji-&#X02639.png Type: image/png Size: 506 bytes Desc: OutlookEmoji-&#X02639.png URL: From Kevin.Clair at du.edu Wed Apr 20 14:45:58 2016 From: Kevin.Clair at du.edu (Kevin Clair) Date: Wed, 20 Apr 2016 18:45:58 +0000 Subject: [Archivesspace_Users_Group] Container Checker In-Reply-To: References: Message-ID: <7FDE9A1E-BBCE-4B83-AD13-E124F15DE175@du.edu> I did but not the javascript version; that fixed it. Thanks! -k From: > on behalf of "chris.fitzpatrick at lyrasis.org" > Reply-To: Archivesspace Group > Date: Wednesday, April 20, 2016 at 12:41 PM To: Archivesspace Group > Subject: Re: [Archivesspace_Users_Group] Container Checker Hi Kevin, Yeah, did you install daff? https://github.com/paulfitz/daff The script is using the javascript version of daff ( npm install daff -g ). ( you have to have nodejs installed ). b,chris Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Kevin Clair > Sent: Wednesday, April 20, 2016 8:34 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Container Checker Hello, Tried to run this; couldn?t figure out how to run ?daff? from command line. Has anyone been successful with that? The project readme isn?t very clear on it (to me, anyway). -k From: > on behalf of "chris.fitzpatrick at lyrasis.org" > Reply-To: Archivesspace Group > Date: Monday, April 18, 2016 at 5:38 AM To: Archivesspace Group > Subject: [Archivesspace_Users_Group] Container Checker Hi, I put together some SQL queries that might help some people verify their data post-container conversion. Have a look at : https://github.com/archivesspace/container_checker There's a few things here: A SQL script to dump out a CSV file of all your containers and their associated resources/accessions/archival objects and locations. Another SQL script to pull out a CSV file of all you top_containers and their associated resources/accessions/archival objects and locations A shell script to run both the container and top_container SQL queries and diff them using the excellent Daff library and make a HTML table that shows the changes. ( script is linux only...sorry [☹] ) In theory, the CSV files should be identical after conversion. In reality, this won't be the case since the data can change for a variety of reasons ( most of them beneficial ). However, you can get an overview of what's going on with this and look at it in the comfort of Excel or your preferred Excel alternative. Please give a go and let us know what you think. If you don't feel capable, or are too busy, or your IT guy is too busy, you can email me an MySQL dump of your database ( zipped up, please ) and I can send you back csv files and html output. I'm also working on something to do a pre-flight conversion check that will try and call out some potential issues with conversion, which I should have done in the next 24 hours or so. Thanks and let us know what you think. best, Chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: OutlookEmoji-&#X02639.png Type: image/png Size: 506 bytes Desc: OutlookEmoji-&#X02639.png URL: From sdm7g at eservices.virginia.edu Wed Apr 20 14:56:01 2016 From: sdm7g at eservices.virginia.edu (Majewski, Steven Dennis (sdm7g)) Date: Wed, 20 Apr 2016 18:56:01 +0000 Subject: [Archivesspace_Users_Group] Container Checker In-Reply-To: <7FDE9A1E-BBCE-4B83-AD13-E124F15DE175@du.edu> References: <7FDE9A1E-BBCE-4B83-AD13-E124F15DE175@du.edu> Message-ID: <00808591-E158-46CE-9D4D-BE421FA20C07@eservices.virginia.edu> I initially missed the requirement for the javascript version on the first read. I can report that neither the python or ruby versions will work properly. I had some issues with the permissions on the mysql output in /tmp on my test server installation, which was causing the ?mv? to fail, but correcting for that, it worked. But lots of "Ignored overflowing row 38203 with cell '\N' after: \N,(172)? ... messages. Are these significant ? ? Steve Majewski > On Apr 20, 2016, at 2:46 PM, Kevin Clair wrote: > > I did but not the javascript version; that fixed it. Thanks! -k > > From: on behalf of "chris.fitzpatrick at lyrasis.org" > Reply-To: Archivesspace Group > Date: Wednesday, April 20, 2016 at 12:41 PM > To: Archivesspace Group > Subject: Re: [Archivesspace_Users_Group] Container Checker > > > Hi Kevin, > > Yeah, did you install daff? > https://github.com/paulfitz/daff > > The script is using the javascript version of daff ( npm install daff -g ). > ( you have to have nodejs installed ). > > b,chris > > > Chris Fitzpatrick | Developer, ArchivesSpace > Skype: chrisfitzpat | Phone: 918.236.6048 > http://archivesspace.org/ > > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Kevin Clair > Sent: Wednesday, April 20, 2016 8:34 PM > To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Container Checker > > Hello, > > Tried to run this; couldn?t figure out how to run ?daff? from command line. Has anyone been successful with that? The project readme isn?t very clear on it (to me, anyway). -k > > From: on behalf of "chris.fitzpatrick at lyrasis.org" > Reply-To: Archivesspace Group > Date: Monday, April 18, 2016 at 5:38 AM > To: Archivesspace Group > Subject: [Archivesspace_Users_Group] Container Checker > > Hi, > > I put together some SQL queries that might help some people verify their data post-container conversion. > > Have a look at : https://github.com/archivesspace/container_checker > > There's a few things here: > > A SQL script to dump out a CSV file of all your containers and their associated resources/accessions/archival objects and locations. > > Another SQL script to pull out a CSV file of all you top_containers and their associated resources/accessions/archival objects and locations > > A shell script to run both the container and top_container SQL queries and diff them using the excellent Daff library and make a HTML table that shows the changes. ( script is linux only...sorry ) > > In theory, the CSV files should be identical after conversion. In reality, this won't be the case since the data can change for a variety of reasons ( most of them beneficial ). However, you can get an overview of what's going on with this and look at it in the comfort of Excel or your preferred Excel alternative. > > Please give a go and let us know what you think. If you don't feel capable, or are too busy, or your IT guy is too busy, you can email me an MySQL dump of your database ( zipped up, please ) and I can send you back csv files and html output. > > I'm also working on something to do a pre-flight conversion check that will try and call out some potential issues with conversion, which I should have done in the next 24 hours or so. > > Thanks and let us know what you think. > > best, Chris. > > > > > > > > > > Chris Fitzpatrick | Developer, ArchivesSpace > Skype: chrisfitzpat | Phone: 918.236.6048 > http://archivesspace.org/ > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group From christine.dibella at lyrasis.org Wed Apr 20 15:06:46 2016 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Wed, 20 Apr 2016 19:06:46 +0000 Subject: [Archivesspace_Users_Group] Four questions on Containers In-Reply-To: References: Message-ID: Hi Valerie, 1. The container conversion works on instance records, so no instance record, no container conversion. (The resource record itself will still be there in ArchivesSpace as expected, of course.) But you can just create instances, and top containers to go with those instances, on the records once they're in ArchivesSpace, if you prefer. 2. Ranges in a single instance are currently converted to a single top container. You can go back later and create individual top containers out of them if you wish. (There's also been some discussion of creating a tool that would automate breaking out those ranges into individual top containers, but it hasn't been prioritized for development at this point due to other priorities. If someone in the community wanted to take that on, I'm sure there'd be some people interested in using it.) 3. You'll be able to add barcodes to records in ArchivesSpace at any point. The conversion is a snapshot in time; you'll still be able to add/update/delete your records in ArchivesSpace however you wish. 4. Barcodes only make the conversion a little easier because they make it easier to uniquely identify the top containers. There are other strategies to identify top containers, though, so it's certainly not crazy to convert without them. You just need to be aware of your data and how you number your containers within resources in particular. If you do have parallel numbering sequences within the same resource, you'll want to use the barcoder plugin or another tool (or good old fashioned manual cleanup) that will enable the converter to figure out your different Box 1s and which archival objects belong with which. Hope that helps. Your questions are going to help others, I'm sure, so please feel free to keep asking if this doesn't make it clearer and/or as you get further into this! Christine Christine Di Bella Community Outreach Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [cid:image003.png at 01CE734E.FD759D30] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Valerie Addonizio Sent: Wednesday, April 20, 2016 2:41 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Four questions on Containers It may be a bit early to be asking these, but I do have some questions about the modeling of containers. Our situation: Hopkins is still in AT. We do not have barcodes associated with our boxes, but we are working towards that in the future. Our Box 1's do repeat. We know to use the barcoder plugin. We haven't stood up a test of the release yet. Questions: 1. We have Collection-level resources in AT for which we have no Instance information at all (no containers). Without that information, it is clear these will not model. Is it suggested that we put a single Instance in such a resource record? That Instance would read something like Box 1 - 35 (1 through 35) 2. On that same note, how are ranges modeled? Will "Box 1-35" create 35 containers? Will the range suffice for creating the top container? 3. Will we be able to add barcodes later? I think so, but I also bet there's something I should know about that. 4. Is it, frankly, crazy to do this without barcodes if we intend on adding them in the future? (It's an honest question that I hope you'll answer just as honestly!) Many thanks. -Valerie -------------------------------- Valerie Addonizio Archivist The Sheridan Libraries Johns Hopkins University vaddoniz at jhu.edu 410-516-5261 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 7645 bytes Desc: image001.png URL: From cdeveyra at colburnschool.edu Wed Apr 20 16:05:53 2016 From: cdeveyra at colburnschool.edu (Clarice de Veyra) Date: Wed, 20 Apr 2016 20:05:53 +0000 Subject: [Archivesspace_Users_Group] Components quesiton Message-ID: Hi all, I have just published my resource record, when viewing the published record there are no components - is there something I'm missing? Thanks! -------------- next part -------------- An HTML attachment was scrubbed... URL: From Chris.Fitzpatrick at lyrasis.org Wed Apr 20 16:08:10 2016 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Wed, 20 Apr 2016 20:08:10 +0000 Subject: [Archivesspace_Users_Group] Container Checker In-Reply-To: <00808591-E158-46CE-9D4D-BE421FA20C07@eservices.virginia.edu> References: <7FDE9A1E-BBCE-4B83-AD13-E124F15DE175@du.edu>, <00808591-E158-46CE-9D4D-BE421FA20C07@eservices.virginia.edu> Message-ID: Hi, Yeah...so that cc.sh script is pretty hacky. It's something I wrote just to run data checking easier on my laptop...but I hope it shows how the process works. ( And yeah...funny how we live in a world now where javascript is the fastest and most reliable option ) I've found it ok to ignore those errors since the overflow is always in relation to a longish title. The main thing that's important to check are the container and location related cells, which should be small. Also...I just remembered that if you're running daff against very very large CSV file, you might need to tweak Node's heap size...to do that, do a "which daff" to find you executiable ( probably in /usr/local/bin ) and change the shebang to be : #!/usr/bin/env node --max-old-space-size=8192 ( thatll increase it to 8g.. make it small if you don't have that http://www.codexpedia.com/javascript/increasing-the-memory-limit-in-node-js/ ) Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Majewski, Steven Dennis (sdm7g) Sent: Wednesday, April 20, 2016 8:56 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Container Checker I initially missed the requirement for the javascript version on the first read. I can report that neither the python or ruby versions will work properly. I had some issues with the permissions on the mysql output in /tmp on my test server installation, which was causing the ?mv? to fail, but correcting for that, it worked. But lots of "Ignored overflowing row 38203 with cell '\N' after: \N,(172)? ... messages. Are these significant ? ? Steve Majewski > On Apr 20, 2016, at 2:46 PM, Kevin Clair wrote: > > I did but not the javascript version; that fixed it. Thanks! -k > > From: on behalf of "chris.fitzpatrick at lyrasis.org" > Reply-To: Archivesspace Group > Date: Wednesday, April 20, 2016 at 12:41 PM > To: Archivesspace Group > Subject: Re: [Archivesspace_Users_Group] Container Checker > > > Hi Kevin, > > Yeah, did you install daff? > https://github.com/paulfitz/daff > > The script is using the javascript version of daff ( npm install daff -g ). > ( you have to have nodejs installed ). > > b,chris > > > Chris Fitzpatrick | Developer, ArchivesSpace > Skype: chrisfitzpat | Phone: 918.236.6048 > http://archivesspace.org/ > > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Kevin Clair > Sent: Wednesday, April 20, 2016 8:34 PM > To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Container Checker > > Hello, > > Tried to run this; couldn?t figure out how to run ?daff? from command line. Has anyone been successful with that? The project readme isn?t very clear on it (to me, anyway). -k > > From: on behalf of "chris.fitzpatrick at lyrasis.org" > Reply-To: Archivesspace Group > Date: Monday, April 18, 2016 at 5:38 AM > To: Archivesspace Group > Subject: [Archivesspace_Users_Group] Container Checker > > Hi, > > I put together some SQL queries that might help some people verify their data post-container conversion. > > Have a look at : https://github.com/archivesspace/container_checker > > There's a few things here: > > A SQL script to dump out a CSV file of all your containers and their associated resources/accessions/archival objects and locations. > > Another SQL script to pull out a CSV file of all you top_containers and their associated resources/accessions/archival objects and locations > > A shell script to run both the container and top_container SQL queries and diff them using the excellent Daff library and make a HTML table that shows the changes. ( script is linux only...sorry ) > > In theory, the CSV files should be identical after conversion. In reality, this won't be the case since the data can change for a variety of reasons ( most of them beneficial ). However, you can get an overview of what's going on with this and look at it in the comfort of Excel or your preferred Excel alternative. > > Please give a go and let us know what you think. If you don't feel capable, or are too busy, or your IT guy is too busy, you can email me an MySQL dump of your database ( zipped up, please ) and I can send you back csv files and html output. > > I'm also working on something to do a pre-flight conversion check that will try and call out some potential issues with conversion, which I should have done in the next 24 hours or so. > > Thanks and let us know what you think. > > best, Chris. > > > > > > > > > > Chris Fitzpatrick | Developer, ArchivesSpace > Skype: chrisfitzpat | Phone: 918.236.6048 > http://archivesspace.org/ > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group From brad.westbrook at lyrasis.org Wed Apr 20 16:47:39 2016 From: brad.westbrook at lyrasis.org (Brad Westbrook) Date: Wed, 20 Apr 2016 20:47:39 +0000 Subject: [Archivesspace_Users_Group] Components quesiton In-Reply-To: References: Message-ID: Hi, Clarice, It's possible that the components are not checked to be published to the public interface. You can do that either by clicking on the Publish All option at the head of the resource record [cid:image002.jpg at 01D19B24.679F8310] which will publish all in the resource record, Or by reviewing each component, or even note, and selecting to publish it or not: [cid:image004.jpg at 01D19B24.679F8310] [cid:image009.jpg at 01D19B24.679F8310] In these last two clips, the component record would publish but the scope and content note would not. Let us know if you other question. Cheers, Brad W. From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Clarice de Veyra Sent: Wednesday, April 20, 2016 4:06 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Components quesiton Hi all, I have just published my resource record, when viewing the published record there are no components - is there something I'm missing? Thanks! -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 31468 bytes Desc: image002.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.jpg Type: image/jpeg Size: 14073 bytes Desc: image004.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image009.jpg Type: image/jpeg Size: 19236 bytes Desc: image009.jpg URL: From akroeger at unomaha.edu Thu Apr 21 15:24:13 2016 From: akroeger at unomaha.edu (Angela Kroeger) Date: Thu, 21 Apr 2016 19:24:13 +0000 Subject: [Archivesspace_Users_Group] Is it possible to include a summary note in a digital object CSV? Message-ID: Greetings, ArchivesSpacers, I hope to convert an Excel spreadsheet into a CSV for importing digital object records. I have looked at section 14.2.5 "Digital Object CSV" of the manual, the Digital Object CSV Map (http://archivesspace.org/importexport), and the Digital Object CSV Template (https://github.com/archivesspace/archivesspace/blob/master/backend/app/exporters/examples/digital_object/aspace_digital_object_import_template.csv). Is there a way to add notes? Notes do not seem to be included in the list of fields in 14.2.5 or the template, but we really need to include the summary note. Looking at the controlled value lists in our system I see note_digital_object_type with summary as one of the values. I imagine note_digital_object_type could be a column with summary as the value, but then how would I include the actual text portion of the note? Or is that impossible? Alternatively, if push comes to shove, we could use a user-defined text field for the summary. But I haven't figured out how to make the user-defined fields display to the public. (The user defined text fields do seem to be keyword searchable from the public interface, but the text isn't visible.) Thank you! --Angela Angela Kroeger akroeger at unomaha.edu Archives and Special Collections Associate Dr. C.C. and Mabel L. Criss Library University of Nebraska at Omaha (402) 554-4159 -------------- next part -------------- A non-text attachment was scrubbed... Name: winmail.dat Type: application/ms-tnef Size: 12638 bytes Desc: not available URL: From ldawson at wcs.org Thu Apr 21 16:54:08 2016 From: ldawson at wcs.org (Dawson, Leilani) Date: Thu, 21 Apr 2016 20:54:08 +0000 Subject: [Archivesspace_Users_Group] ArchivesSpace on commercial host? Message-ID: Is anyone using a commercial hosting provider like DreamHost, InMotion, or HostGator to host their ArchivesSpace instance? If so, are you using shared hosting, VPS, or a dedicated private server? Also, if you're using VPS or a dedicated server and are free to share, can you give a sense of the specifications you're using (e.g. memory, storage, cores, data transfer limits, etc.)? We're also looking into having a provider like LYRASIS or LibraryHost host our ArchivesSpace installation, but want to be sure we're covering all of our options. (I'm also asking this on the Google group, so apologies for duplicates.) Thanks, -Leilani. [cid:image003.jpg at 01D19BEE.6B705260] Leilani Dawson Processing Archivist, Library & Archives Wildlife Conservation Society 2300 Southern Boulevard Bronx NY 10460 ldawson at wcs.org http://www.wcs.org/library -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 2982 bytes Desc: image003.jpg URL: From pkeats at californiapioneers.org Thu Apr 21 17:44:52 2016 From: pkeats at californiapioneers.org (Patricia L. Keats) Date: Thu, 21 Apr 2016 14:44:52 -0700 Subject: [Archivesspace_Users_Group] Problem with record being entered/worked on disappearing... Message-ID: We were working on entering 4 new records this morning, saving them as we go along - and in the middle of working on them, they disappeared. My volunteer was doing this, but he has been working with the system for 2 months now, and has successfully entered and saved other records - so I'm fairly sure he was saving them as he went along... Anyone else have this problem? I just spent some time poking around and looking, and they are truly gone. Is there some problem with the system today.? Thanks, Pat Keats -- *Patricia L. Keats* *Director of Library and Archives* *Alice Phelan Sullivan Library* *The Society of California Pioneers* *101 Montgomery Street, Suite 150* *Presidio of San Francisco* *San Francisco, CA 94129* *415.957.1849* *pkeats at californiapioneers.org * *http://www.californiapioneers.org/ * *Become a friend **http://www.californiapioneers.org/join/friends/ * * * -------------- next part -------------- An HTML attachment was scrubbed... URL: From mark.custer at yale.edu Fri Apr 22 09:07:10 2016 From: mark.custer at yale.edu (Custer, Mark) Date: Fri, 22 Apr 2016 13:07:10 +0000 Subject: [Archivesspace_Users_Group] Is it possible to include a summary note in a digital object CSV? In-Reply-To: References: Message-ID: Hi, Angela. Hopefully someone else will chime in with answers or advice (this can certainly be done with the API, and/or the digital object converter code could be updated for this), but I'd love to hear more about how you're using the Digital Object module in ArchivesSpace. We've taken as minimal a stance as possible when it comes to daos (we don't like that have to supply titles, for just one example, since we only link daos to archival objects), so we're basically treating them as a glorified linking mechanism at this point (with a couple of exceptions, which will eventually be managed programmatically). But I'm always interested to hear how others are using these features, whether in the staff or public interface. Mark p.s. My only advice to your message so far: don't put those notes into a user defined field just to work around the limitations of the current dao importer! That code can be updated more easily than what it'll take to deal with your data being scattered about (for instance, if you're thinking of using the summary field, I'd assume that you might already have daos with summaries, and mixing the two types is going to be a headache; but even if not, you'll have to think about how you're going to migrate this data eventually). From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Angela Kroeger Sent: Thursday, 21 April, 2016 3:24 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Is it possible to include a summary note in a digital object CSV? Greetings, ArchivesSpacers, I hope to convert an Excel spreadsheet into a CSV for importing digital object records. I have looked at section 14.2.5 "Digital Object CSV" of the manual, the Digital Object CSV Map (http://archivesspace.org/importexport), and the Digital Object CSV Template (https://github.com/archivesspace/archivesspace/blob/master/backend/app/exporters/examples/digital_object/aspace_digital_object_import_template.csv). Is there a way to add notes? Notes do not seem to be included in the list of fields in 14.2.5 or the template, but we really need to include the summary note. Looking at the controlled value lists in our system I see note_digital_object_type with summary as one of the values. I imagine note_digital_object_type could be a column with summary as the value, but then how would I include the actual text portion of the note? Or is that impossible? Alternatively, if push comes to shove, we could use a user-defined text field for the summary. But I haven't figured out how to make the user-defined fields display to the public. (The user defined text fields do seem to be keyword searchable from the public interface, but the text isn't visible.) Thank you! --Angela Angela Kroeger akroeger at unomaha.edu Archives and Special Collections Associate Dr. C.C. and Mabel L. Criss Library University of Nebraska at Omaha (402) 554-4159 -------------- next part -------------- An HTML attachment was scrubbed... URL: From christine.dibella at lyrasis.org Fri Apr 22 09:26:13 2016 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Fri, 22 Apr 2016 13:26:13 +0000 Subject: [Archivesspace_Users_Group] Problem with record being entered/worked on disappearing... In-Reply-To: References: Message-ID: Hi Patricia, Can you describe in a little more detail what the volunteer was doing when this happened and how the records disappeared? Was it a resource or a different kind of record, and was it an entire record, or only certain components? There have been some reports of issues when people are using the Rapid Data Entry (RDE) tool that appear to be related to a cookie that is set in the browser, and of people occasionally deleting things beyond or in the place of what they intended to delete, but I?m not aware of reports of records just disappearing otherwise. (Just a clarification on your last sentence. Your ArchivesSpace installation is on a server maintained by either your organization or a hosting provider, so you would need to check with the appropriate IT person about whether there were any network or hardware issues related to performance if the problem was not due to the software itself.) Christine Christine Di Bella Community Outreach Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [cid:image003.png at 01CE734E.FD759D30] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Patricia L. Keats Sent: Thursday, April 21, 2016 5:45 PM To: Archivesspace_Users_Group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Problem with record being entered/worked on disappearing... We were working on entering 4 new records this morning, saving them as we go along - and in the middle of working on them, they disappeared. My volunteer was doing this, but he has been working with the system for 2 months now, and has successfully entered and saved other records - so I'm fairly sure he was saving them as he went along... Anyone else have this problem? I just spent some time poking around and looking, and they are truly gone. Is there some problem with the system today.? Thanks, Pat Keats -- Patricia L. Keats Director of Library and Archives Alice Phelan Sullivan Library The Society of California Pioneers 101 Montgomery Street, Suite 150 Presidio of San Francisco San Francisco, CA 94129 415.957.1849 pkeats at californiapioneers.org http://www.californiapioneers.org/ Become a friend http://www.californiapioneers.org/join/friends/ -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 7645 bytes Desc: image001.png URL: From akroeger at unomaha.edu Fri Apr 22 12:06:54 2016 From: akroeger at unomaha.edu (Angela Kroeger) Date: Fri, 22 Apr 2016 16:06:54 +0000 Subject: [Archivesspace_Users_Group] Is it possible to include a summary note in a digital object CSV? In-Reply-To: References: Message-ID: Mark, Thank you for your helpful reply! I'll start by mentioning that I'm not a programmer and have never used an API before, so I don't know how to do it, but knowing that it CAN be done is a good start. I looked at your digital object converter code, and I see that there is a bioghist note in it. I imagine a summary note could be added the same way, copying that code? Again, I'm not sure where to put this code or how to use it, but seeing it gives me hope. I found the documentation for the ArchivesSpace RESTful API on github (http://archivesspace.github.io/archivesspace/doc/file.API.html), but it's somewhat beyond my present level of knowledge and understanding. Since I know essentially nothing about APIs, I'm going to follow the advice in the University of Michigan's blog post on ArchivesSpace APIs (http://archival-integration.blogspot.com/2015/09/the-archivesspace-api.html) and look at the ArchivesSpace Developer Screencasts (https://www.youtube.com/playlist?list=PLJFitFaE9AY_DDlhl3Kq_vFeX27F1yt6I). Can you recommend any other resources or tutorials I should look at to get started? We are hosted by LYRASIS, if that changes anything. Thanks also for the advice about not using the user defined fields for this. I'll throw that idea away. You asked how we were using digital objects. You used the phrase "glorified linking mechanism," and that's pretty close to how we're using them. A lot (most) of the information is duplicated between our digital objects and the archival objects they're linked to. Here's a sample digital object from our institution: http://unomaha-public.lyrasistechnology.org/repositories/4/digital_objects/211 And here's its corresponding archival object: http://unomaha-public.lyrasistechnology.org/repositories/4/archival_objects/33757 We had considered creating series-level archival objects and linking all appropriate digital objects to them, but after the advice from several folks on this list (discussion in early February), we went with a one-to-one relationship between item-level archival objects and digital objects. We've been manually adding digital objects and archival objects from our spreadsheet one at a time, and it is painfully slow. I saw the digital object import as a way of cutting out one of the steps. After importing the CSV of digital object records, as far as I can tell, we'll still have to manually create the archival object records and manually link each one to its corresponding digital object. Or can that also be done with an API? Thanks, again! --Angela Angela Kroeger akroeger at unomaha.edu Archives and Special Collections Associate Dr. C.C. and Mabel L. Criss Library University of Nebraska at Omaha (402) 554-4159 -------------- next part -------------- An HTML attachment was scrubbed... URL: From rsdoiel at caltech.edu Fri Apr 22 12:54:44 2016 From: rsdoiel at caltech.edu (Doiel, Robert) Date: Fri, 22 Apr 2016 16:54:44 +0000 Subject: [Archivesspace_Users_Group] Is it possible to include a summary note in a digital object CSV? In-Reply-To: References: Message-ID: <574DF381-48CD-4555-9B5D-B27E2A56396B@caltech.edu> Hello Angela, I found looking at http://archivesspace.github.io/archivesspace/api/ after watching the developer screen casts on YouTube very helpful in understanding what was available in the API. The file.API.html document is good for understanding the basic web transaction to get content out or in but doesn?t do the API justice interns of the actual content available (e.g. Fields, sub-fields, and possible values). All the best, Robert -- R. S. Doiel, Digital Library Development Caltech Library From: > on behalf of Angela Kroeger > Reply-To: Archivesspace Users Group > Date: Friday, April 22, 2016 at 9:06 AM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Is it possible to include a summary note in a digital object CSV? Mark, Thank you for your helpful reply! I'll start by mentioning that I'm not a programmer and have never used an API before, so I don't know how to do it, but knowing that it CAN be done is a good start. I looked at your digital object converter code, and I see that there is a bioghist note in it. I imagine a summary note could be added the same way, copying that code? Again, I'm not sure where to put this code or how to use it, but seeing it gives me hope. I found the documentation for the ArchivesSpace RESTful API on github (http://archivesspace.github.io/archivesspace/doc/file.API.html), but it's somewhat beyond my present level of knowledge and understanding. Since I know essentially nothing about APIs, I'm going to follow the advice in the University of Michigan's blog post on ArchivesSpace APIs (http://archival-integration.blogspot.com/2015/09/the-archivesspace-api.html) and look at the ArchivesSpace Developer Screencasts (https://www.youtube.com/playlist?list=PLJFitFaE9AY_DDlhl3Kq_vFeX27F1yt6I). Can you recommend any other resources or tutorials I should look at to get started? We are hosted by LYRASIS, if that changes anything. Thanks also for the advice about not using the user defined fields for this. I'll throw that idea away. You asked how we were using digital objects. You used the phrase "glorified linking mechanism," and that's pretty close to how we're using them. A lot (most) of the information is duplicated between our digital objects and the archival objects they're linked to. Here's a sample digital object from our institution: http://unomaha-public.lyrasistechnology.org/repositories/4/digital_objects/211 And here's its corresponding archival object: http://unomaha-public.lyrasistechnology.org/repositories/4/archival_objects/33757 We had considered creating series-level archival objects and linking all appropriate digital objects to them, but after the advice from several folks on this list (discussion in early February), we went with a one-to-one relationship between item-level archival objects and digital objects. We've been manually adding digital objects and archival objects from our spreadsheet one at a time, and it is painfully slow. I saw the digital object import as a way of cutting out one of the steps. After importing the CSV of digital object records, as far as I can tell, we'll still have to manually create the archival object records and manually link each one to its corresponding digital object. Or can that also be done with an API? Thanks, again! --Angela Angela Kroeger akroeger at unomaha.edu Archives and Special Collections Associate Dr. C.C. and Mabel L. Criss Library University of Nebraska at Omaha (402) 554-4159 -------------- next part -------------- An HTML attachment was scrubbed... URL: From pkeats at californiapioneers.org Fri Apr 22 13:23:16 2016 From: pkeats at californiapioneers.org (Patricia L. Keats) Date: Fri, 22 Apr 2016 10:23:16 -0700 Subject: [Archivesspace_Users_Group] Problem with record being entered/worked on disappearing... In-Reply-To: References: Message-ID: HI Christine, I hope this was the correct email to ask this question.. I wasn't sure it should go on the users group...so thank you for getting back to me. My volunteer said he was going back and forth between windows on the computer - leaving open archives space, going to our local database, past perfect, to get info from there,,,and also from a windows doc., where he had written up some info - probably the scope and content info for the finding aid. It was a resource record, a new one, and he was working his way down through the components of the record - almost done actually. I 'm fairly sure he was NOT using rapid data entry... . Our Archives Space is hosted by Library Host - , so do you suggest I contact them? One other point, is that our server is not doing well, but it's NOT on our server....so that should not make a difference at all. (We are small, and do not have an IT person,, I'm sort of it, as is another staff member.... ) we have someone who comes in once a month... My volunteer is pretty computer savvy, so I'm fairly sure he was saving things as he went, and Archives space prompts you so frequently to do that,,, I'm fairly sure he was saving as he went along. All I can think of is that he mistakenly deleted the record in some way.... Thanks for getting back to me - I might try to enter a another new record... We are both fairly new at this, since feb. so it probably is just that... Thanks again. Pat On Fri, Apr 22, 2016 at 6:26 AM, Christine Di Bella < christine.dibella at lyrasis.org> wrote: > Hi Patricia, > > > > Can you describe in a little more detail what the volunteer was doing when > this happened and how the records disappeared? Was it a resource or a > different kind of record, and was it an entire record, or only certain > components? There have been some reports of issues when people are using > the Rapid Data Entry (RDE) tool that appear to be related to a cookie that > is set in the browser, and of people occasionally deleting things beyond or > in the place of what they intended to delete, but I?m not aware of reports > of records just disappearing otherwise. > > > > (Just a clarification on your last sentence. Your ArchivesSpace > installation is on a server maintained by either your organization or a > hosting provider, so you would need to check with the appropriate IT person > about whether there were any network or hardware issues related to > performance if the problem was not due to the software itself.) > > > > Christine > > > > Christine Di Bella > > Community Outreach Manager > > christine.dibella at lyrasis.org > > 800.999.8558 x2905 > > 678-235-2905 > > cdibella13 (Skype) > > [image: cid:image003.png at 01CE734E.FD759D30] > > > > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] *On Behalf Of *Patricia > L. Keats > *Sent:* Thursday, April 21, 2016 5:45 PM > *To:* Archivesspace_Users_Group at lyralists.lyrasis.org > *Subject:* [Archivesspace_Users_Group] Problem with record being > entered/worked on disappearing... > > > > We were working on entering 4 new records this morning, saving them as we > go along - and in the middle of working on them, they disappeared. My > volunteer was doing this, but he has been working with the system for 2 > months now, and has successfully entered and saved other records - so I'm > fairly sure he was saving them as he went along... > > > > Anyone else have this problem? I just spent some time poking around and > looking, and they are truly gone. > > Is there some problem with the system today.? > > > > > > Thanks, Pat Keats > > > > -- > > *Patricia L. Keats* > > *Director of Library and Archives* > > *Alice Phelan Sullivan Library* > > *The Society of California Pioneers* > > *101 Montgomery Street, Suite 150* > > *Presidio of San Francisco* > > *San Francisco, CA 94129* > > *415.957.1849 <415.957.1849>* > * pkeats at californiapioneers.org * > > *http://www.californiapioneers.org/ * > > > > *Become a friend http://www.californiapioneers.org/join/friends/ > * > > > > > > > > > > > > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -- *Patricia L. Keats* *Director of Library and Archives* *Alice Phelan Sullivan Library* *The Society of California Pioneers* *101 Montgomery Street, Suite 150* *Presidio of San Francisco* *San Francisco, CA 94129* *415.957.1849* *pkeats at californiapioneers.org * *http://www.californiapioneers.org/ * *Become a friend **http://www.californiapioneers.org/join/friends/ * * * -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 7645 bytes Desc: not available URL: From mark.custer at yale.edu Fri Apr 22 13:50:47 2016 From: mark.custer at yale.edu (Custer, Mark) Date: Fri, 22 Apr 2016 17:50:47 +0000 Subject: [Archivesspace_Users_Group] Is it possible to include a summary note in a digital object CSV? In-Reply-To: <574DF381-48CD-4555-9B5D-B27E2A56396B@caltech.edu> References: <574DF381-48CD-4555-9B5D-B27E2A56396B@caltech.edu> Message-ID: Angela, Just an FYI that the code that I reference is not mine; it?s the code that ArchivesSpace uses for its CSV digital object import process. Also, if you?re duplicating information between the archival objects and digital objects, is there any reason *not* to try and cut down on that as much as possible (a DAO title is required by ASpace right now, but other than that, there shouldn?t be any need for duplication, I don?t think)? Sticking with this particular example, though, I think you have a few options (although my personal favorite, which I won?t list again, is simply not to duplicate those notes ?): ? Ask for these changes to take place in the core code ? Use a plugin to modify the behavior of the ASpace CSV digital object importer (Noah Huffman, at Duke, has some good examples of this: https://github.com/noahgh221/archivesspace-duke-plugins) ? Use the API to make the updates without using the staff interface?s import option. Mark From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Doiel, Robert Sent: Friday, 22 April, 2016 12:55 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Is it possible to include a summary note in a digital object CSV? Hello Angela, I found looking at http://archivesspace.github.io/archivesspace/api/ after watching the developer screen casts on YouTube very helpful in understanding what was available in the API. The file.API.html document is good for understanding the basic web transaction to get content out or in but doesn?t do the API justice interns of the actual content available (e.g. Fields, sub-fields, and possible values). All the best, Robert -- R. S. Doiel, > Digital Library Development Caltech Library From: > on behalf of Angela Kroeger > Reply-To: Archivesspace Users Group > Date: Friday, April 22, 2016 at 9:06 AM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Is it possible to include a summary note in a digital object CSV? Mark, Thank you for your helpful reply! I'll start by mentioning that I'm not a programmer and have never used an API before, so I don't know how to do it, but knowing that it CAN be done is a good start. I looked at your digital object converter code, and I see that there is a bioghist note in it. I imagine a summary note could be added the same way, copying that code? Again, I'm not sure where to put this code or how to use it, but seeing it gives me hope. I found the documentation for the ArchivesSpace RESTful API on github (http://archivesspace.github.io/archivesspace/doc/file.API.html), but it's somewhat beyond my present level of knowledge and understanding. Since I know essentially nothing about APIs, I'm going to follow the advice in the University of Michigan's blog post on ArchivesSpace APIs (http://archival-integration.blogspot.com/2015/09/the-archivesspace-api.html) and look at the ArchivesSpace Developer Screencasts (https://www.youtube.com/playlist?list=PLJFitFaE9AY_DDlhl3Kq_vFeX27F1yt6I). Can you recommend any other resources or tutorials I should look at to get started? We are hosted by LYRASIS, if that changes anything. Thanks also for the advice about not using the user defined fields for this. I'll throw that idea away. You asked how we were using digital objects. You used the phrase "glorified linking mechanism," and that's pretty close to how we're using them. A lot (most) of the information is duplicated between our digital objects and the archival objects they're linked to. Here's a sample digital object from our institution: http://unomaha-public.lyrasistechnology.org/repositories/4/digital_objects/211 And here's its corresponding archival object: http://unomaha-public.lyrasistechnology.org/repositories/4/archival_objects/33757 We had considered creating series-level archival objects and linking all appropriate digital objects to them, but after the advice from several folks on this list (discussion in early February), we went with a one-to-one relationship between item-level archival objects and digital objects. We've been manually adding digital objects and archival objects from our spreadsheet one at a time, and it is painfully slow. I saw the digital object import as a way of cutting out one of the steps. After importing the CSV of digital object records, as far as I can tell, we'll still have to manually create the archival object records and manually link each one to its corresponding digital object. Or can that also be done with an API? Thanks, again! --Angela Angela Kroeger akroeger at unomaha.edu Archives and Special Collections Associate Dr. C.C. and Mabel L. Criss Library University of Nebraska at Omaha (402) 554-4159 -------------- next part -------------- An HTML attachment was scrubbed... URL: From mark.custer at yale.edu Fri Apr 22 15:05:34 2016 From: mark.custer at yale.edu (Custer, Mark) Date: Fri, 22 Apr 2016 19:05:34 +0000 Subject: [Archivesspace_Users_Group] Live Demo: Preservica and ArchivesSpace Message-ID: All, Preservica is hosting a webinar on April 28th, next week, to demonstrate some of the new features that they've added to their software, which includes the option to synchronize metadata with ArchivesSpace. If you're interested in attending, here's a link with more information: http://preservica.com/resource/live-demo-preservica-v5-6-with-collection-arrangement-catalog-synchronization/ Have a great weekend, Mark -------------- next part -------------- An HTML attachment was scrubbed... URL: From sdm7g at eservices.virginia.edu Fri Apr 22 15:17:12 2016 From: sdm7g at eservices.virginia.edu (Majewski, Steven Dennis (sdm7g)) Date: Fri, 22 Apr 2016 19:17:12 +0000 Subject: [Archivesspace_Users_Group] Is it possible to include a summary note in a digital object CSV? In-Reply-To: References: <574DF381-48CD-4555-9B5D-B27E2A56396B@caltech.edu> Message-ID: <9093738D-94B8-459B-BBD6-77E31B9F4095@eservices.virginia.edu> I don?t have any advice for the original question, but I appreciate the discussion. We?re in the process of figuring out how to map our digital objects in ArchivesSpace. We have also been in the process of updating EAD DAOs from links to legacy images to links to Fedora objects. In the latter case we?ve run into the issue where several elements in a can have two different semantics: separate page images of a single letter, for example, versus both a text transcript and an image of a letter. Typically, the only thing distinguishing those two different use cases are if the @label attribute follows a convention of labeling ?page 1? , ?page 2? , etc. ArchivesSpace data model has several levels and greater flexibility: archival_objects, digital_objects, file_versions, ? , but I haven?t quite figured out the right mapping ( and how to get those AS objects to get mapped to and from EAD properly and consistently. ) With the mapping to Fedora objects, we have both a composite object representing the letter, as well as separate page images to be mapped into digital objects. I?m thinking this should be represented as two different digital objects, but with a sequence of page images being one digital object with multiple file objects. But I?m not clear about how the instance schema ties into the object model hierarchy. ? Steve Majewski From psuda1 at tulane.edu Fri Apr 22 16:21:19 2016 From: psuda1 at tulane.edu (Suda, Phillip J) Date: Fri, 22 Apr 2016 20:21:19 +0000 Subject: [Archivesspace_Users_Group] Automate load of Digital Object File versions Message-ID: Greetings all, Has anyone automated the process of inserting jpg, png, gif files via API into Digital Object file version field? I like the display at TCU: https://archives.tcu.edu/repositories/2/digital_objects/4 Thank you, Phil Phillip Suda Systems Librarian Howard-Tilton Memorial Library Tulane University psuda1 at tulane.edu 504-865-5607 -------------- next part -------------- An HTML attachment was scrubbed... URL: From lsaegert at tsl.texas.gov Fri Apr 22 16:27:28 2016 From: lsaegert at tsl.texas.gov (Laura Saegert) Date: Fri, 22 Apr 2016 15:27:28 -0500 Subject: [Archivesspace_Users_Group] seeking recommendations for barcode scanners and software In-Reply-To: <9093738D-94B8-459B-BBD6-77E31B9F4095@eservices.virginia.edu> References: <574DF381-48CD-4555-9B5D-B27E2A56396B@caltech.edu> <9093738D-94B8-459B-BBD6-77E31B9F4095@eservices.virginia.edu> Message-ID: <74F440BE5406B44DA9FA6DB49232015207F7EEF9@Exchange01.win2k.tsl.state.tx.us> Good afternoon, We are in the process of implementing ArchivesSpace and at some point soon, will be bar coding all of our boxes and volumes for inventory control purposes. Can anyone recommend software and scanners to use for adding barcodes into ArchivesSpace? We don't want to go the barcode route until we know what system/software will work in ArchivesSpace. Thanks, Laura K. Saegert Assistant Director for Archives Archives and Information Services Division Texas State Library and Archives Commission PO Box 12927 Austin, TX? 78711-2927 512-463-5500 (phone) 512-463-5436 (fax) lsaegert at tsl.texas.gov *** Please update your bookmarks: TSLAC has a new web address www.tsl.texas.gov *** _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group From psuda1 at tulane.edu Mon Apr 25 11:10:06 2016 From: psuda1 at tulane.edu (Suda, Phillip J) Date: Mon, 25 Apr 2016 15:10:06 +0000 Subject: [Archivesspace_Users_Group] Digital Object CSV & Overlay Message-ID: Good morning, If you import Digital Object information via CSV, can/will this update/overlay existing records? We would like to update file version information for Digital Objects post-migration (as a lot of Digital Objects were not linked, etc.). Thank you, Phil Phillip Suda Systems Librarian Howard-Tilton Memorial Library Tulane University psuda1 at tulane.edu 504-865-5607 -------------- next part -------------- An HTML attachment was scrubbed... URL: From vaddoniz at jhu.edu Mon Apr 25 12:11:45 2016 From: vaddoniz at jhu.edu (Valerie Addonizio) Date: Mon, 25 Apr 2016 16:11:45 +0000 Subject: [Archivesspace_Users_Group] Container profiles ad nauseam Message-ID: <4244f2ecb35b4fc1b1b136feac9725fe@ESGMTWEX12.win.ad.jhu.edu> My question today is for institutions that are already managing their containers with container profiles, and it is regarding legacy box types: Hopkins has undergone a survey project to identify the physical dimensions for every single box we hold (>17,000). This data is currently stored in an Excel database in preparation for integrating this into AS through the API after we migrate in. Related to this work, Hopkins is paring down its box types to a canonical list of preferred boxes, each of which will have a container profile with dimensions. As you might imagine, we have a certain number of record center cartons, document cases, and flat boxes, and then a looooooong tail of "custom" boxes, the dimensions of which are all over the place. In pure numbers, we have about 55 legacy box types, one of which is "custom," of which we then have 125 discrete examples. From these 180 different types of boxes, we plan to only use 20 or fewer types in the future. I have the dimensions of each of these 180 types of boxes, and it's good data because it does inform the extent of each of the collections they are in. But where I'm hesitating is how to leverage that data without creating chaos. Did institutions using box types kept their legacy and funky box dimensions? Have you created container types for these? It is unwieldy to use container types with this much legacy information shoved in? Have you undergone major re-housing projects? And while I know a container type is not required, I for one am heavily invested in using the containers functionality for creating extent statements. I can initially populate the extent statement with an accurate extent calculation from my excel database (so, not using container types at all for legacy collections), but what then when we change a single box? It seems like not using container types means we will need to manually count and calculate the extent each time we change it, and that undermines a huge part of this awesome functionality. Any insight or follow-ups welcome. Thanks! -Valerie -------------------------------- Valerie Addonizio Archivist The Sheridan Libraries Johns Hopkins University vaddoniz at jhu.edu 410-516-5261 -------------- next part -------------- An HTML attachment was scrubbed... URL: From brianjhoffman at gmail.com Mon Apr 25 12:17:32 2016 From: brianjhoffman at gmail.com (Brian Hoffman) Date: Mon, 25 Apr 2016 12:17:32 -0400 Subject: [Archivesspace_Users_Group] Digital Object CSV & Overlay In-Reply-To: References: Message-ID: No. I believe as of now you need to write your own code if you want to automate this. > On Apr 25, 2016, at 11:10 AM, Suda, Phillip J wrote: > > Good morning, > > If you import Digital Object information via CSV, can/will this update/overlay existing records? > > We would like to update file version information for Digital Objects post-migration (as a lot of Digital Objects were not linked, etc.). > > Thank you, > > Phil > > Phillip Suda > Systems Librarian > Howard-Tilton Memorial Library > Tulane University > psuda1 at tulane.edu > 504-865-5607 > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From Chris.Fitzpatrick at lyrasis.org Mon Apr 25 12:21:24 2016 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Mon, 25 Apr 2016 16:21:24 +0000 Subject: [Archivesspace_Users_Group] Digital Object CSV & Overlay In-Reply-To: References: , Message-ID: There was some talk ( like since forever?) about a spreadsheet plugin that would do this? Or maybe does do this? If I recall, it was based on something someone made for AT. It would create a CSV export of object ids and their associated URLs and allow people to update the URLs and put it back in? Did someone make this or was it a weird dream i had? Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Brian Hoffman Sent: Monday, April 25, 2016 6:17 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Digital Object CSV & Overlay No. I believe as of now you need to write your own code if you want to automate this. On Apr 25, 2016, at 11:10 AM, Suda, Phillip J > wrote: Good morning, If you import Digital Object information via CSV, can/will this update/overlay existing records? We would like to update file version information for Digital Objects post-migration (as a lot of Digital Objects were not linked, etc.). Thank you, Phil Phillip Suda Systems Librarian Howard-Tilton Memorial Library Tulane University psuda1 at tulane.edu 504-865-5607 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From ldawson at wcs.org Mon Apr 25 12:33:49 2016 From: ldawson at wcs.org (Dawson, Leilani) Date: Mon, 25 Apr 2016 16:33:49 +0000 Subject: [Archivesspace_Users_Group] ArchivesSpace on commercial host? In-Reply-To: References: Message-ID: Thanks to everyone for all the great replies! They'll be key for us in the next couple of weeks as we determine how we want to proceed with transitioning from Archivists Toolkit to ArchivesSpace. -Leilani. From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Dawson, Leilani Sent: Thursday, April 21, 2016 4:54 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] ArchivesSpace on commercial host? Is anyone using a commercial hosting provider like DreamHost, InMotion, or HostGator to host their ArchivesSpace instance? If so, are you using shared hosting, VPS, or a dedicated private server? Also, if you're using VPS or a dedicated server and are free to share, can you give a sense of the specifications you're using (e.g. memory, storage, cores, data transfer limits, etc.)? We're also looking into having a provider like LYRASIS or LibraryHost host our ArchivesSpace installation, but want to be sure we're covering all of our options. (I'm also asking this on the Google group, so apologies for duplicates.) Thanks, -Leilani. [cid:image001.jpg at 01D19EEE.0008D940] Leilani Dawson Processing Archivist, Library & Archives Wildlife Conservation Society 2300 Southern Boulevard Bronx NY 10460 ldawson at wcs.org http://www.wcs.org/library Click here to report this email as spam. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 2982 bytes Desc: image001.jpg URL: From PGalligan at rockarch.org Mon Apr 25 13:53:38 2016 From: PGalligan at rockarch.org (Galligan, Patrick) Date: Mon, 25 Apr 2016 13:53:38 -0400 Subject: [Archivesspace_Users_Group] FW: Common script repository? Message-ID: I tried to send this 3 weeks ago, but just realized it may not have gone through. Trying again. Circling back around on this, it seems as though most people are in favor of managing this sort of information directly in Github somehow. I think we can run into some of the same problems (advertising the location of a github org, adding members, etc.) as we have on the Wiki, but github does make more sense to handle code. As of right now I think there are two ends of the spectrum: 1. Create a github.io page with links to separate github repos 2. Create a github organization and have people fork their repos into this new organization I'm sure there are some options in between the two if others more familiar with github have some ideas. I think both have their pros and cons. The github organization would require diligent updates to make sure the forked repos are actually the same as the original master branch if there are ever any updates. Thoughts? Suggestions? Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Christine Di Bella Sent: Thursday, March 31, 2016 10:24 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Common script repository? Dear Tom, The FAQ on the ArchivesSpace website is still pretty accurate on this topic (see http://archivesspace.org/faq#memberbenefits). We could definitely add explicit mention of the wiki (http://wiki.archivesspace.org) there given that it's a point of confusion here. As far as the different channels go, the wiki itself is public and explains the various channels and tools we use for communication, development, and community interaction. When channels are only available to members, we mention that. If we don't mention it being closed, it's open. Given the number of inquiries we get that way, I think most people realize that we do have a public email address (ArchivesSpaceHome at lyrasis.org) that reaches members of the program team. Lots of people use it to contact us with general and more specific questions about the application, membership, and other services and activities. While we can't provide much in the way of technical support through that channel for non-members, we do not distinguish between members and non-members in answering questions about the application and pointing people in the direction of other resources available to them, regardless of what they decide about membership. But I know when there is confusion, there's a reason. We can definitely go over our online sites and materials we give out at conferences with an eye toward ways to make this clearer. If any of you have ideas or suggestions of what would help you or colleagues that have these concerns, we'd be very glad to have them. Christine From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Tom Cramer Sent: Wednesday, March 30, 2016 1:50 PM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Common script repository? Christine, Thanks for this. Is there a concise summary somewhere of what ArchiveSpace resources and channels are publicly available, and which are restricted to members and/or ASpace governance groups? I am having a hard time grokking the current constellation-and it seems I might not be the only one. Thanks, - Tom On Mar 30, 2016, at 4:22 AM, Christine Di Bella > wrote: Not to sidetrack this discussion, but in case there is confusion here, most development and tech resources, including the ArchivesSpace wiki page mentioned in this thread, are not limited to members. The pages are public. (A Google search for "archivesspace plugins" brings up that wiki page as the first result.) That, of course, doesn't mean the current plugins page on the wiki is the best place to share these items. I'd prefer to have that page just point to a community-run repository on Github or somewhere else that the people doing the bulk of that dev work decide on and find easy to contribute to, since it sounds like the wiki isn't that place. In the case of the wiki, anyone - member or nonmember - can request an account to edit community pages. In the case of the github documentation, anyone can join the archivesspace repository and submit a pull request to make the documentation better. There are people within the member community and program staff that have more responsibilities and editing/approval privileges than others, but most of the efforts themselves are open to all. Just wanted to clarify that for people who may not realize. This is a great discussion and I'm looking forward to seeing what you decide. Christine Christine Di Bella Community Outreach and Support Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) On Mar 30, 2016, at 4:06 AM, Chris Fitzpatrick > wrote: 100% agree. I think development and tech stuff should be moved on the other side of the paywall. b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Mayo, Dave > Sent: Tuesday, March 29, 2016 5:02 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Common script repository? Also interested - I think it needs to be somewhere that's more publicly accessible than the ASpace wiki (I think Github more or less qualifies, as there's no money/institutional barrier to making a PR or editing wiki. - Dave From: , Phillip J > Reply-To: Archivesspace Users Group > Date: Tuesday, March 29, 2016 at 9:55 AM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Common script repository? Patrick, I was thinking of about this very thing this morning: where can I post some of my plugins or scripts to share with the larger community? I personally like the Github org/repository idea. Thanks, Phil Phillip Suda Systems Librarian Howard-Tilton Memorial Library Tulane University psuda1 at tulane.edu 504-865-5607 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Galligan, Patrick Sent: Tuesday, March 29, 2016 8:51 AM To: Archivesspace Users Group > Subject: [Archivesspace_Users_Group] Common script repository? Hi all, Right before and during Code4Lib there was some talk about the best place to advertise the work different people have been doing with scripts related to ArchivesSpace, and the best way to collect or get the word out about the stuff we're doing. I will preface this with saying that I am aware of the Plugins and Scripts pages on AS found here (https://archivesspace.atlassian.net/wiki/display/ADC/Plugins+and+Scripts), but it doesn't seem very comprehensive at all, and is primarily plugins. I just wanted to get the conversation started about the best way to get the word out and get people involved. We could: 1. Keep things the way they are, just be more vocal about advertising the wiki page to a wider audience 2. Create a Github organization where people could add the repositories that they're working on. We would need a couple of people managing the org and adding anyone that requests membership. 3. Something else? I really just wanted to get the conversation started. Does anyone else know a better way to share the work we've been doing with a wider community? Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From Carolyn-Runyon at utc.edu Tue Apr 26 09:00:22 2016 From: Carolyn-Runyon at utc.edu (Runyon, Carolyn) Date: Tue, 26 Apr 2016 13:00:22 +0000 Subject: [Archivesspace_Users_Group] Digital Object CSV & Overlay In-Reply-To: References: Message-ID: <81D529F7-AA83-45CC-9299-1B61783E9123@utc.edu> Even if it?s a weird dream, I think it?s worth pursuing! Batching editing records with a CSV export/import option is a solid idea that could be really useful beyond digital objects. Being able to batch edit some top level metadata for accession, resources, etc. would also be incredibly useful. Carolyn Carolyn Runyon Assistant Head of Collection Services and Director of Special Collections University of Tennessee at Chattanooga Library 615 McCallie Ave., Chattanooga, TN 37403 Carolyn-Runyon at utc.edu, (423) 425-4503 Dept. 6456, LIB 439D On Apr 25, 2016, at 12:21 PM, Chris Fitzpatrick > wrote: There was some talk ( like since forever?) about a spreadsheet plugin that would do this? Or maybe does do this? If I recall, it was based on something someone made for AT. It would create a CSV export of object ids and their associated URLs and allow people to update the URLs and put it back in? Did someone make this or was it a weird dream i had? Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Brian Hoffman > Sent: Monday, April 25, 2016 6:17 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Digital Object CSV & Overlay No. I believe as of now you need to write your own code if you want to automate this. On Apr 25, 2016, at 11:10 AM, Suda, Phillip J > wrote: Good morning, If you import Digital Object information via CSV, can/will this update/overlay existing records? We would like to update file version information for Digital Objects post-migration (as a lot of Digital Objects were not linked, etc.). Thank you, Phil Phillip Suda Systems Librarian Howard-Tilton Memorial Library Tulane University psuda1 at tulane.edu 504-865-5607 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From christine.dibella at lyrasis.org Tue Apr 26 09:04:15 2016 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Tue, 26 Apr 2016 13:04:15 +0000 Subject: [Archivesspace_Users_Group] reminder: call for ArchivesSpace Member Forum 2016 speakers and topics In-Reply-To: References: Message-ID: Just a quick reminder to get your proposals and suggestions for the Member Forum in this week. They can be for something as brief as a 5-minute talk as part of a lightning session or as extensive as a half-day workshop to teach others about some aspect of ArchivesSpace. All ideas welcome, and thanks to those who have submitted so far! Christine From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Christine Di Bella Sent: Tuesday, April 19, 2016 9:43 AM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] reminder: call for ArchivesSpace Member Forum 2016 speakers and topics Hello ArchivesSpace members, Just a reminder to submit ideas or volunteer yourself to speak at the ArchivesSpace Member Forum on August 2 at the Robert W. Woodruff Library of the Atlanta University Center. Just like last year's inaugural event, this will be a free opportunity for staff from ArchivesSpace member institutions to meet and share information with each other and the program team about all things ArchivesSpace. More information on the developing program is on the ArchivesSpace wiki at https://archivesspace.atlassian.net/wiki/display/ADC/ArchivesSpace+Member+Forum+2016. The planning group has put some proposed topics for workshops and sessions up on the wiki. We're looking for speakers for the proposed topics, as well as suggestions for more topics you'd like to learn or talk about at the meeting in either half-day workshops or 75-minute sessions. Sessions may take any one of a number of formats, including panels, lightning rounds, and discussion groups, and even the proposed topics can take a different format or direction based on who volunteers to take them on. There is a short Google form available at https://goo.gl/IDlu6G; you can submit ideas or volunteer yourself to speak either via the form or by emailing me directly. Please send your proposals, ideas, and suggestions by April 29. We'll aim to finalize the program as much as possible by May to give people plenty of time to make their travel arrangements. If you have any questions or other suggestions at this point, please just let me know. Registration for the Member Forum will open later this spring. Thanks in advance for your help in making this a great event! Christine Christine Di Bella Community Outreach Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [cid:image003.png at 01CE734E.FD759D30] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 7645 bytes Desc: image001.png URL: From brad.westbrook at lyrasis.org Tue Apr 26 09:06:52 2016 From: brad.westbrook at lyrasis.org (Brad Westbrook) Date: Tue, 26 Apr 2016 13:06:52 +0000 Subject: [Archivesspace_Users_Group] Testing the ArchivesSpace 1.5.0 Release Candidate: Results and Update Message-ID: [Description: Macintosh HD:Users:samheartsart:Desktop:ArchivesSpace Logo.png] Thank you very much to the organizations that have tested the release candidate for the upcoming version of 1.5.0. The results so far are modestly positive. Three of the four organizations that tested the release candidate were able to complete the update / conversion process. Of those three, two organizations were able to find and interpret the error report for converted containers. As to the third organization, it had already completed the conversion process using the container management plugin; the conversion process in the release candidate successfully recognized this and, as intended, did not try to update that organization's data. While these results are promising, we still need many more organizations to complete the testing before we feel confident about distributing version 1.5.0. To encourage additional input, we are extending testing of the release candidate until Monday, May 16. Per the announcement below, information about the new container data model and its functionality included in the 1.5.0 release candidate is located here, while guidelines for converting to the new container data model are located here. Please use the form provided to report testing results. If you have any questions, please post them to this list or, if you prefer, contact Christine Di Bella (christine.dibella at lyrasis.org) and Brad Westbrook (brad.westbrook at lyrasis.org). All best, Brad W. Bradley D. Westbrook Program Manager brad.westbrook at lyrasis.org 800.999.8558 x2910 678.235.2910 bradley_d_westbrook (Skype) [cid:image003.png at 01CE734E.FD759D30] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 9183 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.png Type: image/png Size: 7640 bytes Desc: image004.png URL: From Kevin.Clair at du.edu Tue Apr 26 09:15:26 2016 From: Kevin.Clair at du.edu (Kevin Clair) Date: Tue, 26 Apr 2016 13:15:26 +0000 Subject: [Archivesspace_Users_Group] Digital Object CSV & Overlay In-Reply-To: References: Message-ID: <6EE3B7FA-57FE-4966-B742-CA63857C98F7@du.edu> I started working on something like this yesterday; we wanted a way to update a whole batch of archival object links/digital object IDs at once with their Islandora handles. A different scope from what Phil asked for, sounds like, but I?m hoping what we do could be adaptable. Nothing I?m ready to commit yet, but I?d be happy to trade notes with anyone else thinking about this sort of thing. -k From: > on behalf of "chris.fitzpatrick at lyrasis.org" > Reply-To: Archivesspace Group > Date: Monday, April 25, 2016 at 10:21 AM To: Archivesspace Group > Subject: Re: [Archivesspace_Users_Group] Digital Object CSV & Overlay There was some talk ( like since forever?) about a spreadsheet plugin that would do this? Or maybe does do this? If I recall, it was based on something someone made for AT. It would create a CSV export of object ids and their associated URLs and allow people to update the URLs and put it back in? Did someone make this or was it a weird dream i had? Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Brian Hoffman > Sent: Monday, April 25, 2016 6:17 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Digital Object CSV & Overlay No. I believe as of now you need to write your own code if you want to automate this. On Apr 25, 2016, at 11:10 AM, Suda, Phillip J > wrote: Good morning, If you import Digital Object information via CSV, can/will this update/overlay existing records? We would like to update file version information for Digital Objects post-migration (as a lot of Digital Objects were not linked, etc.). Thank you, Phil Phillip Suda Systems Librarian Howard-Tilton Memorial Library Tulane University psuda1 at tulane.edu 504-865-5607 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From noah.huffman at duke.edu Tue Apr 26 09:15:46 2016 From: noah.huffman at duke.edu (Noah Huffman) Date: Tue, 26 Apr 2016 13:15:46 +0000 Subject: [Archivesspace_Users_Group] Digital Object CSV & Overlay In-Reply-To: <81D529F7-AA83-45CC-9299-1B61783E9123@utc.edu> References: <81D529F7-AA83-45CC-9299-1B61783E9123@utc.edu> Message-ID: Carolyn, Chris, Mostly a weird dream, but I?ve seen examples of some scripts that interact with the API to allow batch editing of records with CSV. Here is one simple example that will batch add a repository processing note to archival objects based on the object?s ref_id. The input file is a two-column TSV (ref_id | repository processing note text) : https://github.com/noahgh221/archivesspace-duke-scripts/blob/master/duke_archival_object_metadata_adder.py You could easily swap out repository processing notes with any other metadata field you want to update. This script is almost entirely based on another script that some folks at the Bentley (U. Michigan) wrote, which batch creates Digital Objects and links them as instances of existing archival objects based on CSV input: https://github.com/djpillen/bentley_scripts/blob/master/update_archival_object.py Chris, this last one replicates functionality of the BatchDO plugin that Nathan Stevens wrote for AT: http://archiviststoolkit.org/node/246 -Noah From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Runyon, Carolyn Sent: Tuesday, April 26, 2016 9:00 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Digital Object CSV & Overlay Even if it?s a weird dream, I think it?s worth pursuing! Batching editing records with a CSV export/import option is a solid idea that could be really useful beyond digital objects. Being able to batch edit some top level metadata for accession, resources, etc. would also be incredibly useful. Carolyn Carolyn Runyon Assistant Head of Collection Services and Director of Special Collections University of Tennessee at Chattanooga Library 615 McCallie Ave., Chattanooga, TN 37403 Carolyn-Runyon at utc.edu, (423) 425-4503 Dept. 6456, LIB 439D On Apr 25, 2016, at 12:21 PM, Chris Fitzpatrick > wrote: There was some talk ( like since forever?) about a spreadsheet plugin that would do this? Or maybe does do this? If I recall, it was based on something someone made for AT. It would create a CSV export of object ids and their associated URLs and allow people to update the URLs and put it back in? Did someone make this or was it a weird dream i had? Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Brian Hoffman > Sent: Monday, April 25, 2016 6:17 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Digital Object CSV & Overlay No. I believe as of now you need to write your own code if you want to automate this. On Apr 25, 2016, at 11:10 AM, Suda, Phillip J > wrote: Good morning, If you import Digital Object information via CSV, can/will this update/overlay existing records? We would like to update file version information for Digital Objects post-migration (as a lot of Digital Objects were not linked, etc.). Thank you, Phil Phillip Suda Systems Librarian Howard-Tilton Memorial Library Tulane University psuda1 at tulane.edu 504-865-5607 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From noah.huffman at duke.edu Tue Apr 26 09:27:29 2016 From: noah.huffman at duke.edu (Noah Huffman) Date: Tue, 26 Apr 2016 13:27:29 +0000 Subject: [Archivesspace_Users_Group] FW: Common script repository? In-Reply-To: References: Message-ID: Patrick, Just chiming into to say that both of these options seem better than the current wiki setup. With the github organization option, shouldn't it be clear when forked repos are behind the original master branch? So, it might not require diligent updates, just an awareness that the repo in the organization is behind? I'm not familiar enough with github to say which option is best, but hopefully others will chime in. -Noah From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Galligan, Patrick Sent: Monday, April 25, 2016 1:54 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] FW: Common script repository? I tried to send this 3 weeks ago, but just realized it may not have gone through. Trying again. Circling back around on this, it seems as though most people are in favor of managing this sort of information directly in Github somehow. I think we can run into some of the same problems (advertising the location of a github org, adding members, etc.) as we have on the Wiki, but github does make more sense to handle code. As of right now I think there are two ends of the spectrum: 1. Create a github.io page with links to separate github repos 2. Create a github organization and have people fork their repos into this new organization I'm sure there are some options in between the two if others more familiar with github have some ideas. I think both have their pros and cons. The github organization would require diligent updates to make sure the forked repos are actually the same as the original master branch if there are ever any updates. Thoughts? Suggestions? Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Christine Di Bella Sent: Thursday, March 31, 2016 10:24 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Common script repository? Dear Tom, The FAQ on the ArchivesSpace website is still pretty accurate on this topic (see http://archivesspace.org/faq#memberbenefits). We could definitely add explicit mention of the wiki (http://wiki.archivesspace.org) there given that it's a point of confusion here. As far as the different channels go, the wiki itself is public and explains the various channels and tools we use for communication, development, and community interaction. When channels are only available to members, we mention that. If we don't mention it being closed, it's open. Given the number of inquiries we get that way, I think most people realize that we do have a public email address (ArchivesSpaceHome at lyrasis.org) that reaches members of the program team. Lots of people use it to contact us with general and more specific questions about the application, membership, and other services and activities. While we can't provide much in the way of technical support through that channel for non-members, we do not distinguish between members and non-members in answering questions about the application and pointing people in the direction of other resources available to them, regardless of what they decide about membership. But I know when there is confusion, there's a reason. We can definitely go over our online sites and materials we give out at conferences with an eye toward ways to make this clearer. If any of you have ideas or suggestions of what would help you or colleagues that have these concerns, we'd be very glad to have them. Christine From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Tom Cramer Sent: Wednesday, March 30, 2016 1:50 PM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Common script repository? Christine, Thanks for this. Is there a concise summary somewhere of what ArchiveSpace resources and channels are publicly available, and which are restricted to members and/or ASpace governance groups? I am having a hard time grokking the current constellation-and it seems I might not be the only one. Thanks, - Tom On Mar 30, 2016, at 4:22 AM, Christine Di Bella > wrote: Not to sidetrack this discussion, but in case there is confusion here, most development and tech resources, including the ArchivesSpace wiki page mentioned in this thread, are not limited to members. The pages are public. (A Google search for "archivesspace plugins" brings up that wiki page as the first result.) That, of course, doesn't mean the current plugins page on the wiki is the best place to share these items. I'd prefer to have that page just point to a community-run repository on Github or somewhere else that the people doing the bulk of that dev work decide on and find easy to contribute to, since it sounds like the wiki isn't that place. In the case of the wiki, anyone - member or nonmember - can request an account to edit community pages. In the case of the github documentation, anyone can join the archivesspace repository and submit a pull request to make the documentation better. There are people within the member community and program staff that have more responsibilities and editing/approval privileges than others, but most of the efforts themselves are open to all. Just wanted to clarify that for people who may not realize. This is a great discussion and I'm looking forward to seeing what you decide. Christine Christine Di Bella Community Outreach and Support Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) On Mar 30, 2016, at 4:06 AM, Chris Fitzpatrick > wrote: 100% agree. I think development and tech stuff should be moved on the other side of the paywall. b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Mayo, Dave > Sent: Tuesday, March 29, 2016 5:02 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Common script repository? Also interested - I think it needs to be somewhere that's more publicly accessible than the ASpace wiki (I think Github more or less qualifies, as there's no money/institutional barrier to making a PR or editing wiki. - Dave From: , Phillip J > Reply-To: Archivesspace Users Group > Date: Tuesday, March 29, 2016 at 9:55 AM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Common script repository? Patrick, I was thinking of about this very thing this morning: where can I post some of my plugins or scripts to share with the larger community? I personally like the Github org/repository idea. Thanks, Phil Phillip Suda Systems Librarian Howard-Tilton Memorial Library Tulane University psuda1 at tulane.edu 504-865-5607 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Galligan, Patrick Sent: Tuesday, March 29, 2016 8:51 AM To: Archivesspace Users Group > Subject: [Archivesspace_Users_Group] Common script repository? Hi all, Right before and during Code4Lib there was some talk about the best place to advertise the work different people have been doing with scripts related to ArchivesSpace, and the best way to collect or get the word out about the stuff we're doing. I will preface this with saying that I am aware of the Plugins and Scripts pages on AS found here (https://archivesspace.atlassian.net/wiki/display/ADC/Plugins+and+Scripts), but it doesn't seem very comprehensive at all, and is primarily plugins. I just wanted to get the conversation started about the best way to get the word out and get people involved. We could: 1. Keep things the way they are, just be more vocal about advertising the wiki page to a wider audience 2. Create a Github organization where people could add the repositories that they're working on. We would need a couple of people managing the org and adding anyone that requests membership. 3. Something else? I really just wanted to get the conversation started. Does anyone else know a better way to share the work we've been doing with a wider community? Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From vaddoniz at jhu.edu Tue Apr 26 10:51:43 2016 From: vaddoniz at jhu.edu (Valerie Addonizio) Date: Tue, 26 Apr 2016 14:51:43 +0000 Subject: [Archivesspace_Users_Group] Testing the ArchivesSpace 1.5.0 Release Candidate: Results and Update In-Reply-To: References: Message-ID: Greetings, and good news re: testing. I'm especially glad to see that the one institution that was already running the plugin did well. This is the basis for my question: have there been any improvements to the conversion process as part of 1.5 versus the original plugin? The underlying question here is whether we should migrate into 1.4.2 with the container plugin, or wait for the conversion process from 1.5. Is there any difference? -Valerie From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brad Westbrook Sent: Tuesday, April 26, 2016 9:07 AM To: archivesspace_users_group at lyralists.lyrasis.org Cc: Archivesspace_member_reps at lyralists.lyrasis.org; archivesspace_bot_members at lyralists.lyrasis.org; archivesspace at googlegroups.com; archivesspace_tac_uac at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Testing the ArchivesSpace 1.5.0 Release Candidate: Results and Update Importance: High [Description: Macintosh HD:Users:samheartsart:Desktop:ArchivesSpace Logo.png] Thank you very much to the organizations that have tested the release candidate for the upcoming version of 1.5.0. The results so far are modestly positive. Three of the four organizations that tested the release candidate were able to complete the update / conversion process. Of those three, two organizations were able to find and interpret the error report for converted containers. As to the third organization, it had already completed the conversion process using the container management plugin; the conversion process in the release candidate successfully recognized this and, as intended, did not try to update that organization's data. While these results are promising, we still need many more organizations to complete the testing before we feel confident about distributing version 1.5.0. To encourage additional input, we are extending testing of the release candidate until Monday, May 16. Per the announcement below, information about the new container data model and its functionality included in the 1.5.0 release candidate is located here, while guidelines for converting to the new container data model are located here. Please use the form provided to report testing results. If you have any questions, please post them to this list or, if you prefer, contact Christine Di Bella (christine.dibella at lyrasis.org) and Brad Westbrook (brad.westbrook at lyrasis.org). All best, Brad W. Bradley D. Westbrook Program Manager brad.westbrook at lyrasis.org 800.999.8558 x2910 678.235.2910 bradley_d_westbrook (Skype) [cid:image003.png at 01CE734E.FD759D30] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 9183 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 7640 bytes Desc: image002.png URL: From vaddoniz at jhu.edu Tue Apr 26 10:53:05 2016 From: vaddoniz at jhu.edu (Valerie Addonizio) Date: Tue, 26 Apr 2016 14:53:05 +0000 Subject: [Archivesspace_Users_Group] Container Checker In-Reply-To: References: Message-ID: <78eacff518564feba6b9bcffac6a5f6e@ESGMTWEX12.win.ad.jhu.edu> Greetings. I'm picking this thread back up to ask about the pre-flight checker mentioned below: I'm also working on something to do a pre-flight conversion check that will try and call out some potential issues with conversion, which I should have done in the next 24 hours or so. Thanks! From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Monday, April 18, 2016 7:39 AM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Container Checker Hi, I put together some SQL queries that might help some people verify their data post-container conversion. Have a look at : https://github.com/archivesspace/container_checker There's a few things here: A SQL script to dump out a CSV file of all your containers and their associated resources/accessions/archival objects and locations. Another SQL script to pull out a CSV file of all you top_containers and their associated resources/accessions/archival objects and locations A shell script to run both the container and top_container SQL queries and diff them using the excellent Daff library and make a HTML table that shows the changes. ( script is linux only...sorry [☹] ) In theory, the CSV files should be identical after conversion. In reality, this won't be the case since the data can change for a variety of reasons ( most of them beneficial ). However, you can get an overview of what's going on with this and look at it in the comfort of Excel or your preferred Excel alternative. Please give a go and let us know what you think. If you don't feel capable, or are too busy, or your IT guy is too busy, you can email me an MySQL dump of your database ( zipped up, please ) and I can send you back csv files and html output. I'm also working on something to do a pre-flight conversion check that will try and call out some potential issues with conversion, which I should have done in the next 24 hours or so. Thanks and let us know what you think. best, Chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 506 bytes Desc: image001.png URL: From ktelford at sos.ri.gov Tue Apr 26 11:24:58 2016 From: ktelford at sos.ri.gov (Kate Telford) Date: Tue, 26 Apr 2016 15:24:58 +0000 Subject: [Archivesspace_Users_Group] Location Records Report Message-ID: <9BAED71FE41D094E8F958DF6C3C095AB77F88E52@sosmail02.risos.local> Good morning, I am just beginning the task of setting up the locations in our ArchivesSpace instance and in trying to conceptualize how to set up our location information it is imperative that we understand how the Location Records Report will look so we can make sure we are designing our locations in a way that will allow for the most efficient report for an upcoming shelf read. However, we are currently unable to run the reports in our staging environment and I was wondering if any users would be willing to share with me a copy of their Location Report or give me an idea of how the report is designed/displayed so I may keep it in mind as I proceed. Thanks! Regards, [signatureSeal]Kate Telford Administrative Records & Technical Services Specialist RI Department of State | Secretary of State Nellie M. Gorbea Email: ktelford at sos.ri.gov | Website: www.sos.ri.gov | Twitter: @RISecState 337 Westminster Street, Providence RI 02903 | 401-222-2353 Our Mission: The Rhode Island Department of State engages and empowers all Rhode Islanders by making government more accessible and transparent, encouraging civic pride, enhancing commerce and ensuring that elections are fair, fast and accurate. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 2906 bytes Desc: image001.jpg URL: From Chris.Fitzpatrick at lyrasis.org Tue Apr 26 12:06:22 2016 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Tue, 26 Apr 2016 16:06:22 +0000 Subject: [Archivesspace_Users_Group] Container Checker In-Reply-To: <78eacff518564feba6b9bcffac6a5f6e@ESGMTWEX12.win.ad.jhu.edu> References: , <78eacff518564feba6b9bcffac6a5f6e@ESGMTWEX12.win.ad.jhu.edu> Message-ID: Hi Valerie, Yeah, the approach I started down for this turned out to not be very consistent in identifying all the issues. I had to turn my attention to a couple of plugins that were needed and haven't been able to get back to restart this. The best bet is to do the conversion on a backup and run the container_checker report, which will generate a CSV of pre- and post- conversion containers and show a diff. If you want, I can run this report for you if you send me a dump of your mysql db. b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Valerie Addonizio Sent: Tuesday, April 26, 2016 4:53 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Container Checker Greetings. I'm picking this thread back up to ask about the pre-flight checker mentioned below: I'm also working on something to do a pre-flight conversion check that will try and call out some potential issues with conversion, which I should have done in the next 24 hours or so. Thanks! From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Monday, April 18, 2016 7:39 AM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Container Checker Hi, I put together some SQL queries that might help some people verify their data post-container conversion. Have a look at : https://github.com/archivesspace/container_checker There's a few things here: A SQL script to dump out a CSV file of all your containers and their associated resources/accessions/archival objects and locations. Another SQL script to pull out a CSV file of all you top_containers and their associated resources/accessions/archival objects and locations A shell script to run both the container and top_container SQL queries and diff them using the excellent Daff library and make a HTML table that shows the changes. ( script is linux only...sorry [☹] ) In theory, the CSV files should be identical after conversion. In reality, this won't be the case since the data can change for a variety of reasons ( most of them beneficial ). However, you can get an overview of what's going on with this and look at it in the comfort of Excel or your preferred Excel alternative. Please give a go and let us know what you think. If you don't feel capable, or are too busy, or your IT guy is too busy, you can email me an MySQL dump of your database ( zipped up, please ) and I can send you back csv files and html output. I'm also working on something to do a pre-flight conversion check that will try and call out some potential issues with conversion, which I should have done in the next 24 hours or so. Thanks and let us know what you think. best, Chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 506 bytes Desc: image001.png URL: From Chris.Fitzpatrick at lyrasis.org Tue Apr 26 12:10:33 2016 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Tue, 26 Apr 2016 16:10:33 +0000 Subject: [Archivesspace_Users_Group] Testing the ArchivesSpace 1.5.0 Release Candidate: Results and Update In-Reply-To: References: , Message-ID: Hi, If you already have the plugin installed, the conversion process in the upgrade essentially does nothing. You can upgrade from any version into the newer version and don't have to stop at any versions along the way ( like it you have v1.0 you can upgrade right to v1.5 without installing v1.4.2 ). Just keep the container_management plugin in your config.rb, run the setup-database.sh|.bat script, start the application, let it reindex, then stop the app and remove the container_management from your config.rb setting. best,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Valerie Addonizio Sent: Tuesday, April 26, 2016 4:51 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Testing the ArchivesSpace 1.5.0 Release Candidate: Results and Update Greetings, and good news re: testing. I'm especially glad to see that the one institution that was already running the plugin did well. This is the basis for my question: have there been any improvements to the conversion process as part of 1.5 versus the original plugin? The underlying question here is whether we should migrate into 1.4.2 with the container plugin, or wait for the conversion process from 1.5. Is there any difference? -Valerie From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brad Westbrook Sent: Tuesday, April 26, 2016 9:07 AM To: archivesspace_users_group at lyralists.lyrasis.org Cc: Archivesspace_member_reps at lyralists.lyrasis.org; archivesspace_bot_members at lyralists.lyrasis.org; archivesspace at googlegroups.com; archivesspace_tac_uac at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Testing the ArchivesSpace 1.5.0 Release Candidate: Results and Update Importance: High [Description: Macintosh HD:Users:samheartsart:Desktop:ArchivesSpace Logo.png] Thank you very much to the organizations that have tested the release candidate for the upcoming version of 1.5.0. The results so far are modestly positive. Three of the four organizations that tested the release candidate were able to complete the update / conversion process. Of those three, two organizations were able to find and interpret the error report for converted containers. As to the third organization, it had already completed the conversion process using the container management plugin; the conversion process in the release candidate successfully recognized this and, as intended, did not try to update that organization's data. While these results are promising, we still need many more organizations to complete the testing before we feel confident about distributing version 1.5.0. To encourage additional input, we are extending testing of the release candidate until Monday, May 16. Per the announcement below, information about the new container data model and its functionality included in the 1.5.0 release candidate is located here, while guidelines for converting to the new container data model are located here. Please use the form provided to report testing results. If you have any questions, please post them to this list or, if you prefer, contact Christine Di Bella (christine.dibella at lyrasis.org) and Brad Westbrook (brad.westbrook at lyrasis.org). All best, Brad W. Bradley D. Westbrook Program Manager brad.westbrook at lyrasis.org 800.999.8558 x2910 678.235.2910 bradley_d_westbrook (Skype) [cid:image003.png at 01CE734E.FD759D30] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 9183 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 7640 bytes Desc: image002.png URL: From KennedyN at si.edu Tue Apr 26 15:27:17 2016 From: KennedyN at si.edu (Kennedy, Nancy) Date: Tue, 26 Apr 2016 19:27:17 +0000 Subject: [Archivesspace_Users_Group] Is it possible to include a summary note in a digital object CSV? In-Reply-To: References: , Message-ID: <4142170736420940ACB07EE9EECDC21F3101E258@si-msedag04.US.SINET.SI.EDU> Angela, Just a thought re: "we'll still have to manually create the archival object records and manually link each one to its corresponding digital object." If your archival objects don't yet exist, have you considered importing via EAD? You could build out the archival objects and associated digital objects at the same time, saving yourself the trouble of manual linking. Especially if you're already working from a spreadsheet and just want 'glorified linking'. If you already have a spreadsheet to work from: consider using excel to build out the EAD , one row per archival object and set up column(s) for the while you're at it. Convert excel/csv to xml, by using the column names as element names (which means that it's fairly easy to add new elements as new columns, rather than a behemoth spreadsheet with 60 columns...). Excel macros can do it, or ruby. Once the data is in xml, it's just an XSLT to set up as EAD and apply local rules before import. If you'd like to see examples, feel free to get in touch. I have files set up to do this for AT, and in initial testing, these seem to work as well for ArchivesSpace. Nancy Nancy Kennedy EAD Coordinator Smithsonian Institution KennedyN at si.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org [archivesspace_users_group-bounces at lyralists.lyrasis.org] on behalf of Angela Kroeger [akroeger at unomaha.edu] Sent: Friday, April 22, 2016 12:07 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Is it possible to include a summary note in a digital object CSV? Mark, Thank you for your helpful reply! I'll start by mentioning that I'm not a programmer and have never used an API before, so I don't know how to do it, but knowing that it CAN be done is a good start. I looked at your digital object converter code, and I see that there is a bioghist note in it. I imagine a summary note could be added the same way, copying that code? Again, I'm not sure where to put this code or how to use it, but seeing it gives me hope. I found the documentation for the ArchivesSpace RESTful API on github (http://archivesspace.github.io/archivesspace/doc/file.API.html), but it's somewhat beyond my present level of knowledge and understanding. Since I know essentially nothing about APIs, I'm going to follow the advice in the University of Michigan's blog post on ArchivesSpace APIs (http://archival-integration.blogspot.com/2015/09/the-archivesspace-api.html) and look at the ArchivesSpace Developer Screencasts (https://www.youtube.com/playlist?list=PLJFitFaE9AY_DDlhl3Kq_vFeX27F1yt6I). Can you recommend any other resources or tutorials I should look at to get started? We are hosted by LYRASIS, if that changes anything. Thanks also for the advice about not using the user defined fields for this. I'll throw that idea away. You asked how we were using digital objects. You used the phrase "glorified linking mechanism," and that's pretty close to how we're using them. A lot (most) of the information is duplicated between our digital objects and the archival objects they're linked to. Here's a sample digital object from our institution: http://unomaha-public.lyrasistechnology.org/repositories/4/digital_objects/211 And here's its corresponding archival object: http://unomaha-public.lyrasistechnology.org/repositories/4/archival_objects/33757 We had considered creating series-level archival objects and linking all appropriate digital objects to them, but after the advice from several folks on this list (discussion in early February), we went with a one-to-one relationship between item-level archival objects and digital objects. We've been manually adding digital objects and archival objects from our spreadsheet one at a time, and it is painfully slow. I saw the digital object import as a way of cutting out one of the steps. After importing the CSV of digital object records, as far as I can tell, we'll still have to manually create the archival object records and manually link each one to its corresponding digital object. Or can that also be done with an API? Thanks, again! --Angela Angela Kroeger akroeger at unomaha.edu Archives and Special Collections Associate Dr. C.C. and Mabel L. Criss Library University of Nebraska at Omaha (402) 554-4159 -------------- next part -------------- An HTML attachment was scrubbed... URL: From PGalligan at rockarch.org Tue Apr 26 15:30:57 2016 From: PGalligan at rockarch.org (Galligan, Patrick) Date: Tue, 26 Apr 2016 15:30:57 -0400 Subject: [Archivesspace_Users_Group] Is it possible to include a summary note in a digital object CSV? In-Reply-To: <4142170736420940ACB07EE9EECDC21F3101E258@si-msedag04.US.SINET.SI.EDU> References: , <4142170736420940ACB07EE9EECDC21F3101E258@si-msedag04.US.SINET.SI.EDU> Message-ID: I know this isn't a workable solution for everyone, but you should also check out what Artefactual is working on with Archivematica for both the Bentley Historical Library and us here at the RAC. We're working on two separate projects to help link up digital objects to description in ArchivesSpace. You can learn more about them if you check out the Integrations information: https://archivesspace.atlassian.net/wiki/display/ADC/Integrations+and+Other+Community+Projects Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kennedy, Nancy Sent: Tuesday, April 26, 2016 3:27 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Is it possible to include a summary note in a digital object CSV? Angela, Just a thought re: "we'll still have to manually create the archival object records and manually link each one to its corresponding digital object." If your archival objects don't yet exist, have you considered importing via EAD? You could build out the archival objects and associated digital objects at the same time, saving yourself the trouble of manual linking. Especially if you're already working from a spreadsheet and just want 'glorified linking'. If you already have a spreadsheet to work from: consider using excel to build out the EAD , one row per archival object and set up column(s) for the while you're at it. Convert excel/csv to xml, by using the column names as element names (which means that it's fairly easy to add new elements as new columns, rather than a behemoth spreadsheet with 60 columns...). Excel macros can do it, or ruby. Once the data is in xml, it's just an XSLT to set up as EAD and apply local rules before import. If you'd like to see examples, feel free to get in touch. I have files set up to do this for AT, and in initial testing, these seem to work as well for ArchivesSpace. Nancy Nancy Kennedy EAD Coordinator Smithsonian Institution KennedyN at si.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org [archivesspace_users_group-bounces at lyralists.lyrasis.org] on behalf of Angela Kroeger [akroeger at unomaha.edu] Sent: Friday, April 22, 2016 12:07 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Is it possible to include a summary note in a digital object CSV? Mark, Thank you for your helpful reply! I'll start by mentioning that I'm not a programmer and have never used an API before, so I don't know how to do it, but knowing that it CAN be done is a good start. I looked at your digital object converter code, and I see that there is a bioghist note in it. I imagine a summary note could be added the same way, copying that code? Again, I'm not sure where to put this code or how to use it, but seeing it gives me hope. I found the documentation for the ArchivesSpace RESTful API on github (http://archivesspace.github.io/archivesspace/doc/file.API.html), but it's somewhat beyond my present level of knowledge and understanding. Since I know essentially nothing about APIs, I'm going to follow the advice in the University of Michigan's blog post on ArchivesSpace APIs (http://archival-integration.blogspot.com/2015/09/the-archivesspace-api.html) and look at the ArchivesSpace Developer Screencasts (https://www.youtube.com/playlist?list=PLJFitFaE9AY_DDlhl3Kq_vFeX27F1yt6I). Can you recommend any other resources or tutorials I should look at to get started? We are hosted by LYRASIS, if that changes anything. Thanks also for the advice about not using the user defined fields for this. I'll throw that idea away. You asked how we were using digital objects. You used the phrase "glorified linking mechanism," and that's pretty close to how we're using them. A lot (most) of the information is duplicated between our digital objects and the archival objects they're linked to. Here's a sample digital object from our institution: http://unomaha-public.lyrasistechnology.org/repositories/4/digital_objects/211 And here's its corresponding archival object: http://unomaha-public.lyrasistechnology.org/repositories/4/archival_objects/33757 We had considered creating series-level archival objects and linking all appropriate digital objects to them, but after the advice from several folks on this list (discussion in early February), we went with a one-to-one relationship between item-level archival objects and digital objects. We've been manually adding digital objects and archival objects from our spreadsheet one at a time, and it is painfully slow. I saw the digital object import as a way of cutting out one of the steps. After importing the CSV of digital object records, as far as I can tell, we'll still have to manually create the archival object records and manually link each one to its corresponding digital object. Or can that also be done with an API? Thanks, again! --Angela Angela Kroeger akroeger at unomaha.edu Archives and Special Collections Associate Dr. C.C. and Mabel L. Criss Library University of Nebraska at Omaha (402) 554-4159 -------------- next part -------------- An HTML attachment was scrubbed... URL: From epyers at slv.vic.gov.au Tue Apr 26 21:03:23 2016 From: epyers at slv.vic.gov.au (Emily Pyers) Date: Wed, 27 Apr 2016 01:03:23 +0000 Subject: [Archivesspace_Users_Group] Embedded digital objects/thumbnails in finding aids Message-ID: <6c608b30bc3749569eeb7686472ab34c@STAFFEXCH01.staff.local> Hi All, Apologies ? my enquiry isn?t strictly related to ArchiveSpace, but I was just wondering how many other organisations are looking at implementing or have implemented embedded digital objects or thumbnails in their finding aid display? I?m aware of the work Duke have done on this, and NLA here in Australia have also done a lot of work around their display but I wondered if many other organisations were going down this path, and what additional software is being used to support it? Cheers, Emily Emily Pyers | Collections Cataloguing Librarian | Storage & Digital Collection Services In the office Monday - Wednesday & Friday, 9am-3:30pm State Library Victoria | 328 Swanston Street | Melbourne VIC 3000 T +61 3 8664 7368 | epyers at slv.vic.gov.au slv.vic.gov.au [Discover Library] [follow us] [SLV facebook] [SLV twitter] [SLV youtube] [SLV flickr] [SLV instagram] This message and any attachment is intended only for the use of the Addressee and may contain information that is PRIVILEGED and CONFIDENTIAL. If you are not the intended recipient, you are hereby notified that any dissemination of this communication is strictly prohibited. If you have received this communication in error, please delete all copies of the message and its attachments and notify the sender immediately. Thank you. -------------- next part -------------- An HTML attachment was scrubbed... URL: From Gregory.Jackson at glencairnmuseum.org Wed Apr 27 09:00:59 2016 From: Gregory.Jackson at glencairnmuseum.org (Jackson, Gregory) Date: Wed, 27 Apr 2016 13:00:59 +0000 Subject: [Archivesspace_Users_Group] FW: [Ticket #2974] ArchivesSpace report error In-Reply-To: <571e7bd1b842e_1108147e9582180247@SPICEWORKSSSD.mail> References: <571e7bd1b842e_1108147e9582180247@SPICEWORKSSSD.mail> Message-ID: We?re still having a problem running reports even after we followed the advice provided by the list: Add the following lines to your config.rb file config/config.rb AppConfig[:enable_jasper]= = true AppConfig[:compile_jasper] = true As you can guess, I am not the technician, but the liaison with our IT department on this. The has the following inquiry: [W]ill you post a follow-up ? that the code didn?t seem to make a difference, and ask for confirmation on whether the double = was a typo or a requirement? I?m also wondering if there are any additional system package prerequisites that must be installed to run jasper reports. And if they can provide any steps for debugging basic jasper reports from the command line with a test database that would also be useful. I?ve pasted a screen shot of the latest error message below. Thanks for your continuing assistance! Greg [Inline image 1] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 252538 bytes Desc: image001.png URL: From christian.dupont at bc.edu Wed Apr 27 10:27:19 2016 From: christian.dupont at bc.edu (Christian Dupont) Date: Wed, 27 Apr 2016 10:27:19 -0400 Subject: [Archivesspace_Users_Group] Final Call: ASpace call for nominations / User Advisory Council / deadline April 29 Message-ID: <7fed558f6aae75c16e678dafbc3aa9d0@mail.gmail.com> Dear ArchivesSpace Member Representative, A final reminder that nominations for the ArchivesSpace User Advisory Council (UAC) are due by this Friday, April 29. Although we have received several nominations to date, we want to be sure that we are not overlooking worthy candidates who are interested in able to support the ASpace community in this vital role. Please refer to further details below. Thank you, Christian *From:* Christian Dupont [mailto:christian.dupont at bc.edu] *Sent:* Friday, April 15, 2016 11:51 AM *To:* 'archivesspace_users_group at lyralists.lyrasis.org' *Subject:* Reminder: ASpace call for nominations / User Advisory Council / deadline April 29 Dear ArchivesSpace Member Representative: The ArchivesSpace Governance Board is *seeking nominations to fill a vacancy on the ArchivesSpace User Advisory Council (UAC).* Nominees should be presently employed at an ArchivesSpace member institution in the *"Small" category* (please refer to the categorized member list at: http://www.archivesspace.org/members). Nominees should be experienced with some of the activities projected for UAC and be capable of participating on a regular basis throughout the term of service of July 1, 2016-June 30, 2018. The appointee will be eligible to have her/his appointment renewed for an additional two-year term, i.e., July 1, 2018-June 30, 2020. Appointees are expected to devote an average of two hours per week to UAC activities. Only ArchivesSpace members representatives may submit a nomination. All other staff of ArchivesSpace member organizations may submit nominations through their Member Representative. *All Member Representatives are strongly encouraged to consult with all interested colleagues within their organization.* Self-nominations are also welcome if you represent a Small member institution. *Nominations must be received by 9:00pm EDT Friday, April 29, 2016.* They may be sent to ArchivesSpace Program Manager Bradley Westbrook ( brad.westbrook at lyrasis.org), who will collect nominations on behalf of the Nominations Committee. The Nominations Committee will review all nominations and recommend to the Governance Board an appointment for approval. UAC (http://www.archivesspace.org/usersadvisory) is a critical part of the ArchivesSpace community, serving as a communication conduit between ArchivesSpace governance groups and ArchivesSpace users. It is also the group that implements and contributes to ArchivesSpace user services. Some of the activities UAC is currently engaged in are: ? liaising with national and regional archives organizations; ? soliciting, suggesting, gathering requirements for, and prioritizing enhancements to the ArchivesSpace application; ? maintaining and updating user documentation, as needed, of the ArchivesSpace application; ? developing and providing training to users; and ? advising the Governance Board and LYRASIS on the design and delivery of user services, including but not limited to help desk support, training, and presentation of documentation. Sub-groups will be established within UAC to address the areas identified above, as well as other activities identified subsequently. Nominees will be appointed to UAC according to their ability to participate in and lead some of the activities mentioned above. To nominate someone for the ArchivesSpace User Advisory Council, please identify the person and her/his organization in the form below, indicating the areas of activity to which the nominee is prepared to contribute. Return the completed form to ArchivesSpace Program Manager Bradley Westbrook (brad.westbrook at lyrasis.org), who will collect nominations on behalf of the Nominations Committee. Self-nominations are encouraged. All nominations must be received 9:00pm EDT Friday, April 29. Thank you for your participation in this important process, which is an essential part of our identity and operations as a community-based software organization. Respectfully, Christian Dupont Chair, 2016 ArchivesSpace Nominations Committee Burns Librarian and Associate University Librarian for Special Collections, Boston College On behalf of Nominating Committee members: Christian Dupont, Chair (Boston College), Member, Governance Board Gordon Daines (BYU), Chair of User Advisory Council Sally Vermatten (NYU), Chair of Technical Advisory Council Stephen Hussman (University of Arizona), representing very large membership level Ed Galloway (University of Pittsburgh), representing large membership level Annie Benefiel (Grand Valley State University), representing medium membership level Margot Note (World Monuments Fund), representing small membership level Yue Ma (Chinese Museum in America), representing very small membership level Brad Westbrook (ArchivesSpace), ex officio ***** Nominee?s Name: ______________________________________________ Nominee?s Organization: ______________________________________________ Indicate all areas to which the nominee might contribute: ___Documentation ___Liaising with archives organizations. Please indicate the organizations: ??????????_____________________ ___New features, functional or technical specifications ___Training, design ___Training, provision ___ Usability testing ___User/Help support -- Christian Dupont Burns Librarian and Associate University Librarian for Special Collections John J. Burns Library | Boston College | 140 Commonwealth Ave | Chestnut Hill, MA 02467-3801 *Main:* (617) 552-4861 | *Direct:* (617) 552-0105 | christian.dupont at bc.edu *http://bc.edu/burns * | https://bc.academia.edu/ChristianDupont -------------- next part -------------- An HTML attachment was scrubbed... URL: From jsteytler at 14beacon.org Wed Apr 27 12:19:26 2016 From: jsteytler at 14beacon.org (Jessica Steytler) Date: Wed, 27 Apr 2016 12:19:26 -0400 Subject: [Archivesspace_Users_Group] Rapid Data Entry Error Message-ID: <004901d1a0a0$9508f9e0$bf1aeda0$@14beacon.org> Hi folks, I?m working on a container list in Rapid Data Entry. I am changing the level of description from File to Item after I?ve added the rows I want to add, and several things happen that seem very glitchy and weird: Note- I am using a template and hiding rows that are repeating. ? I can no longer add Title information to rows 2-5 ? The Date Type field is no longer a drop down menu ? Language has taken over the Begin Date field ? It lists 27 columns visible, and rows 2-5 now show all the columns I?d removed via the template, I assume. I?ve attached a screen cap to illustrate. Thoughts? ___________________________ Jessica Steytler Archivist Congregational Library & Archives 14 Beacon St. Boston MA 02108 617-523-0470 x234 jsteytler at 14beacon.org HISTORY MATTERS -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: ASpaceRDE_error.JPG Type: image/jpeg Size: 82350 bytes Desc: not available URL: From ljdavis at jhu.edu Wed Apr 27 12:35:04 2016 From: ljdavis at jhu.edu (Lora Davis) Date: Wed, 27 Apr 2016 16:35:04 +0000 Subject: [Archivesspace_Users_Group] Rapid Data Entry Error In-Reply-To: <004901d1a0a0$9508f9e0$bf1aeda0$@14beacon.org> References: <004901d1a0a0$9508f9e0$bf1aeda0$@14beacon.org> Message-ID: <5be01df436a1450eb082eb1672455fd4@ESGEBEX8.win.ad.jhu.edu> Hi Jessica, This seems related to the RDE bug I reported back in November. See: https://archivesspace.atlassian.net/browse/AR-1362 That remains unresolved and in the icebox, it appears. We were encountering more and more ?quirks? with RDE templates as we started using them more regularly at my former institution. The template feature is a great enhancement, but I?m certain there are a lot of bugs still lurking there. Hopefully as more of these quirks are documented, they?ll be remedied. Best, Lora Lora J. Davis Digital Archivist Johns Hopkins University 3400 North Charles Street Baltimore, MD 21228 (410) 516-5898 ljdavis at jhu.edu From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Jessica Steytler Sent: Wednesday, April 27, 2016 12:19 PM To: 'Archivesspace Users Group' ; archivesspace at googlegroups.com Subject: [Archivesspace_Users_Group] Rapid Data Entry Error Hi folks, I?m working on a container list in Rapid Data Entry. I am changing the level of description from File to Item after I?ve added the rows I want to add, and several things happen that seem very glitchy and weird: Note- I am using a template and hiding rows that are repeating. ? I can no longer add Title information to rows 2-5 ? The Date Type field is no longer a drop down menu ? Language has taken over the Begin Date field ? It lists 27 columns visible, and rows 2-5 now show all the columns I?d removed via the template, I assume. I?ve attached a screen cap to illustrate. Thoughts? ___________________________ Jessica Steytler Archivist Congregational Library & Archives 14 Beacon St. Boston MA 02108 617-523-0470 x234 jsteytler at 14beacon.org HISTORY MATTERS -------------- next part -------------- An HTML attachment was scrubbed... URL: From jsteytler at 14beacon.org Wed Apr 27 12:54:54 2016 From: jsteytler at 14beacon.org (Jessica Steytler) Date: Wed, 27 Apr 2016 12:54:54 -0400 Subject: [Archivesspace_Users_Group] Rapid Data Entry Error In-Reply-To: <5be01df436a1450eb082eb1672455fd4@ESGEBEX8.win.ad.jhu.edu> References: <004901d1a0a0$9508f9e0$bf1aeda0$@14beacon.org> <5be01df436a1450eb082eb1672455fd4@ESGEBEX8.win.ad.jhu.edu> Message-ID: <005f01d1a0a5$88ccb4a0$9a661de0$@14beacon.org> I kept poking at it after I posted (like you do? like *I* do) and discovered that if I did not remove columns until all were filled in and all rows added that I could keep on, but as soon as I added a row, there was the issue. I also was under the misapprehension that it had to do with changing the level of description? nope! Wonky though and through. Thanks, Lora From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Lora Davis Sent: Wednesday, April 27, 2016 12:35 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Rapid Data Entry Error Hi Jessica, This seems related to the RDE bug I reported back in November. See: https://archivesspace.atlassian.net/browse/AR-1362 That remains unresolved and in the icebox, it appears. We were encountering more and more ?quirks? with RDE templates as we started using them more regularly at my former institution. The template feature is a great enhancement, but I?m certain there are a lot of bugs still lurking there. Hopefully as more of these quirks are documented, they?ll be remedied. Best, Lora Lora J. Davis Digital Archivist Johns Hopkins University 3400 North Charles Street Baltimore, MD 21228 (410) 516-5898 ljdavis at jhu.edu From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Jessica Steytler Sent: Wednesday, April 27, 2016 12:19 PM To: 'Archivesspace Users Group' ; archivesspace at googlegroups.com Subject: [Archivesspace_Users_Group] Rapid Data Entry Error Hi folks, I?m working on a container list in Rapid Data Entry. I am changing the level of description from File to Item after I?ve added the rows I want to add, and several things happen that seem very glitchy and weird: Note- I am using a template and hiding rows that are repeating. ? I can no longer add Title information to rows 2-5 ? The Date Type field is no longer a drop down menu ? Language has taken over the Begin Date field ? It lists 27 columns visible, and rows 2-5 now show all the columns I?d removed via the template, I assume. I?ve attached a screen cap to illustrate. Thoughts? ___________________________ Jessica Steytler Archivist Congregational Library & Archives 14 Beacon St. Boston MA 02108 617-523-0470 x234 jsteytler at 14beacon.org HISTORY MATTERS -------------- next part -------------- An HTML attachment was scrubbed... URL: From akroeger at unomaha.edu Wed Apr 27 14:25:30 2016 From: akroeger at unomaha.edu (Angela Kroeger) Date: Wed, 27 Apr 2016 18:25:30 +0000 Subject: [Archivesspace_Users_Group] Is it possible to include a summary note in a digital object CSV? In-Reply-To: <4142170736420940ACB07EE9EECDC21F3101E258@si-msedag04.US.SINET.SI.EDU> References: , <4142170736420940ACB07EE9EECDC21F3101E258@si-msedag04.US.SINET.SI.EDU> Message-ID: Nancy Kennedy suggested: "If your archival objects don't yet exist, have you considered importing via EAD? You could build out the archival objects and associated digital objects at the same time, saving yourself the trouble of manual linking." I had not considered that (d'oh!), but now that you mention it, it does look like the optimal solution for this project. Nancy, you mentioned that you had some examples you could share. I would very much like to see them. Thank you! Also, thank you Mark, Robert, and Steve, for suggestions on the API option. I'm grateful to all the helpful people on this list! Angela Kroeger akroeger at unomaha.edu Archives and Special Collections Associate Dr. C.C. and Mabel L. Criss Library University of Nebraska at Omaha (402) 554-4159 -------------- next part -------------- An HTML attachment was scrubbed... URL: From s.innes at auckland.ac.nz Thu Apr 28 03:31:43 2016 From: s.innes at auckland.ac.nz (Stephen Innes) Date: Thu, 28 Apr 2016 07:31:43 +0000 Subject: [Archivesspace_Users_Group] [FORGED] Re: Is it possible to include a summary note in a digital object CSV? In-Reply-To: References: , <4142170736420940ACB07EE9EECDC21F3101E258@si-msedag04.US.SINET.SI.EDU> Message-ID: <015B1C30FBB6FD4EA43F95D77D2864230122E45FA8@uxcn10-6.UoA.auckland.ac.nz> Can someone point me to the Controlled Value list for the Accession Identifier field? I want to insert a default value prior to the accession number but can?t see a list which matches this. Thanks, Stephen Innes (ALIANZA) Special Collections Manager General Library, Te Herenga M?tauranga Wh?nui The University of Auckland Private Bag 92019 Auckland 1142 New Zealand Telephone (649) 373-7599 ext. 88062 | Fax (649) 373-7565 Blog: http://blogs.library.auckland.ac.nz/special-collections/Default.aspx Online exhibition: Special Collections First World War Centenary 2014-2018 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Angela Kroeger Sent: Thursday, 28 April 2016 6:25 a.m. To: Archivesspace Users Group Subject: [FORGED] Re: [Archivesspace_Users_Group] Is it possible to include a summary note in a digital object CSV? Nancy Kennedy suggested: ?If your archival objects don't yet exist, have you considered importing via EAD? You could build out the archival objects and associated digital objects at the same time, saving yourself the trouble of manual linking.? I had not considered that (d?oh!), but now that you mention it, it does look like the optimal solution for this project. Nancy, you mentioned that you had some examples you could share. I would very much like to see them. Thank you! Also, thank you Mark, Robert, and Steve, for suggestions on the API option. I?m grateful to all the helpful people on this list! Angela Kroeger akroeger at unomaha.edu Archives and Special Collections Associate Dr. C.C. and Mabel L. Criss Library University of Nebraska at Omaha (402) 554-4159 -------------- next part -------------- An HTML attachment was scrubbed... URL: From brad.westbrook at lyrasis.org Thu Apr 28 09:24:01 2016 From: brad.westbrook at lyrasis.org (Brad Westbrook) Date: Thu, 28 Apr 2016 13:24:01 +0000 Subject: [Archivesspace_Users_Group] [FORGED] Re: Is it possible to include a summary note in a digital object CSV? In-Reply-To: <015B1C30FBB6FD4EA43F95D77D2864230122E45FA8@uxcn10-6.UoA.auckland.ac.nz> References: , <4142170736420940ACB07EE9EECDC21F3101E258@si-msedag04.US.SINET.SI.EDU> <015B1C30FBB6FD4EA43F95D77D2864230122E45FA8@uxcn10-6.UoA.auckland.ac.nz> Message-ID: Hi, Stephen, There is no controlled value list for the Accession Identifier field, or other identifier fields. But you can set default values for each of the four parts in that field. To do so, please follow the instructions for Setting Default Values in the user manual. Let us know if anything is unclear or if you run into any problems. Cheers, Brad W. Bradley D. Westbrook Program Manager brad.westbrook at lyrasis.org 800.999.8558 x2910 678.235.2910 bradley_d_westbrook (Skype) [cid:image003.png at 01CE734E.FD759D30] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Stephen Innes Sent: Thursday, April 28, 2016 3:32 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] [FORGED] Re: Is it possible to include a summary note in a digital object CSV? Can someone point me to the Controlled Value list for the Accession Identifier field? I want to insert a default value prior to the accession number but can?t see a list which matches this. Thanks, Stephen Innes (ALIANZA) Special Collections Manager General Library, Te Herenga M?tauranga Wh?nui The University of Auckland Private Bag 92019 Auckland 1142 New Zealand Telephone (649) 373-7599 ext. 88062 | Fax (649) 373-7565 Blog: http://blogs.library.auckland.ac.nz/special-collections/Default.aspx Online exhibition: Special Collections First World War Centenary 2014-2018 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Angela Kroeger Sent: Thursday, 28 April 2016 6:25 a.m. To: Archivesspace Users Group Subject: [FORGED] Re: [Archivesspace_Users_Group] Is it possible to include a summary note in a digital object CSV? Nancy Kennedy suggested: ?If your archival objects don't yet exist, have you considered importing via EAD? You could build out the archival objects and associated digital objects at the same time, saving yourself the trouble of manual linking.? I had not considered that (d?oh!), but now that you mention it, it does look like the optimal solution for this project. Nancy, you mentioned that you had some examples you could share. I would very much like to see them. Thank you! Also, thank you Mark, Robert, and Steve, for suggestions on the API option. I?m grateful to all the helpful people on this list! Angela Kroeger akroeger at unomaha.edu Archives and Special Collections Associate Dr. C.C. and Mabel L. Criss Library University of Nebraska at Omaha (402) 554-4159 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 7645 bytes Desc: image001.png URL: From jhamblet at nmu.edu Thu Apr 28 09:31:20 2016 From: jhamblet at nmu.edu (Hambleton, John S) Date: Thu, 28 Apr 2016 13:31:20 +0000 Subject: [Archivesspace_Users_Group] ArchivesSpace 1.4.2 Jasper Reports not working Message-ID: <070dea68f8eb42e1a5c2037b9336f7b0@EX01.ads.nmu.edu> Folks, when we upgraded to ArchivesSpace 1.4.2, the Jasper Reports (RepositoryProfile Report - through UnprocessedAccessions), were all working fine. Today, we needed to run some reports, and they either: -Just run for a long time and produce no results, or -Produce an error that begins like this: " DigitalObjectFileVersionsReport - net.sf.jasperreports.engine.util.JRFontNotFoundException: Font 'Arial' is not available to the JVM. See the Javadoc for more details. message - Font 'Arial' is not available to the JVM. See the Javadoc for more details. backtrace - net.sf.jasperreports.engine.fonts.FontUtil.checkAwtFont(net/sf/jasperreports/engine/fonts/FontUtil.java:357)" It is kind of looking to me like the reason might be the name space for the reports has moved, that is, References: <44767e24d01c46279a10e3aed736aaf2@ESGMTWEX12.win.ad.jhu.edu> , <54c62a6c7d964885a7c7545cf1214d4b@ESGMTWEX12.win.ad.jhu.edu> Message-ID: Hi Chris, Is it possible to run the barcoder plugin over all resource records at once? I'm only seeing the option to select one resource record at a time. Thanks, -Noah From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Tuesday, April 19, 2016 1:41 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Order of events for 1.5.0 Hi, Yes, it's : 1. Migrate from AT into 1.4.2 2. Run barcoder plugin 3. Update to 1.5.0 The barcoder plugin makes fake "barcodes" for containers based on the top level Archival Object + indicator 1 + type. The idea is that some institutions don't have unique identifiers for containers...for example, the have multiple box 1 in a collection ( like "Correspondence : Box 1" and "Financial Records: Box 1" ). Does that make sense? b,chris. best, Chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Valerie Addonizio > Sent: Tuesday, April 19, 2016 7:27 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Order of events for 1.5.0 The barcoder plugin is a tool that some repositories will need to use to help prepare their data for migration into 1.5.0, but it will depend on the current state of your barcodes. Hopkins falls into the category that will need it; see the following guide, under Preparation: https://github.com/archivesspace/archivesspace/blob/master/UPGRADING_1.5.0.md From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Majewski, Steven Dennis (sdm7g) Sent: Tuesday, April 19, 2016 12:46 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Order of events for 1.5.0 What is the 'barcodes plugin' ? On Apr 19, 2016, at 12:11 PM, Valerie Addonizio > wrote: Thanks Chris. So let me just confirm a more granular order of events: 1. Migrate from AT into 1.4.2 2. Run barcoder plugin 3. Update to 1.5.0 Or is it: 1. Migrate from AT into 1.4.2 2. Update to 1.5.0 2. Run barcoder plugin From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Monday, April 18, 2016 3:43 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] Order of events for 1.5.0 Hi Valerie, The migrators have not been updated to run against v1.5.0, so you will have to migrate to a previous aspace version then upgrade. I'm not sure what it would take to upgrade the migrators, since the person who wrote them is no longer on the project. Definitely let us know if you have any questions... best, Chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Valerie Addonizio > Sent: Friday, April 15, 2016 9:09 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Order of events for 1.5.0 Great news regarding this progress, and I am seriously grateful for documentation on how to prepare. I would like to inquire about the order of events for migrating into 1.5.0. We are a repository still in AT and we have not migrated into AS yet. We are running 1.4.2 as our test instance. We do not have barcodes associated with our containers, and our Box 1's do repeat. What would be the order of events (I've made two guesses below)? And don't worry, I haven't put in steps like "backup AS", etc, and I will be testing, I just need to know what events to test in what order. Would it be: 1. Update to 1.5.0 2. Migrate from AT into 1.5.0 3. Run barcode plugin Or: 1. Migrate from AT into 1.4.2 2. Run barcode plugin 3. Update to 1.5.0 Thank you for any clarification. -Valerie -------------------------------- Valerie Addonizio Archivist The Sheridan Libraries Johns Hopkins University vaddoniz at jhu.edu 410-516-5261 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From danielle.emerling at mail.wvu.edu Thu Apr 28 13:55:43 2016 From: danielle.emerling at mail.wvu.edu (Danielle Emerling) Date: Thu, 28 Apr 2016 17:55:43 +0000 Subject: [Archivesspace_Users_Group] Publishing components Message-ID: Good afternoon, We're processing a large collection that is mostly closed for research. However, we are opening a portion of the collection and would like to publish several components currently hidden from public view. Is it possible to publish multiple components with one action? We're running version 1.4.2. We appreciate your suggestions. Best, Danielle Danielle Emerling Assistant Curator, Congressional and Political Papers West Virginia & Regional History Center West Virginia University Libraries P.O. Box 6455 Morgantown, WV 26506 304-293-2574 -------------- next part -------------- An HTML attachment was scrubbed... URL: From flemingj at uncw.edu Thu Apr 28 14:24:41 2016 From: flemingj at uncw.edu (Fleming, Jason) Date: Thu, 28 Apr 2016 18:24:41 +0000 Subject: [Archivesspace_Users_Group] ArchivesSpace 1.4.2 Jasper Reports not working In-Reply-To: <070dea68f8eb42e1a5c2037b9336f7b0@EX01.ads.nmu.edu> References: <070dea68f8eb42e1a5c2037b9336f7b0@EX01.ads.nmu.edu> Message-ID: We were getting a similar error. We have a linux server so the Arial font is not available to jasperreports. After I installed mscorefonts it started working fine for the most part. The bottom three reports as noted by Patrick Galligan and Ben Goldman in November of 2015 are still not working. We are on 1.4.2 This might help (I am on RedHat 6) Here are the instructions that mostly worked (make sure to change the mscorefont version to 2.5.1 as identified by comments section) http://www.sysarchitects.com/installing-microsoft-truetype-fonts-rhel5-step-step -Jason Jason Fleming Information Technology Librarian ? 601 South College Road |?Wilmington, NC? 28403-5990 T:?910-962-2675?|?flemingj at uncw.edu http://library.uncw.edu -----Original Message----- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Hambleton, John S Sent: Thursday, April 28, 2016 9:31 AM To: Archivesspace Users Group Cc: No-aH ; Oliver, Catherine E Subject: [Archivesspace_Users_Group] ArchivesSpace 1.4.2 Jasper Reports not working Importance: High Folks, when we upgraded to ArchivesSpace 1.4.2, the Jasper Reports (RepositoryProfile Report - through UnprocessedAccessions), were all working fine. Today, we needed to run some reports, and they either: -Just run for a long time and produce no results, or -Produce an error that begins like this: " DigitalObjectFileVersionsReport - net.sf.jasperreports.engine.util.JRFontNotFoundException: Font 'Arial' is not available to the JVM. See the Javadoc for more details. message - Font 'Arial' is not available to the JVM. See the Javadoc for more details. backtrace - net.sf.jasperreports.engine.fonts.FontUtil.checkAwtFont(net/sf/jasperreports/engine/fonts/FontUtil.java:357)" It is kind of looking to me like the reason might be the name space for the reports has moved, that is, References: <070dea68f8eb42e1a5c2037b9336f7b0@EX01.ads.nmu.edu> Message-ID: Thanks much for the reply Jason. I took your advice and installed the mscorefonts... [root at libweb log]# fc-list | grep Arial Arial Black:style=Regular,Normal, etc... I have set "config.rb": AppConfig[:enable_jasper] = true AppConfig[:compile_jasper] = true While still not resolved, the problem has changed in the error messages: HTTP ERROR 500 Problem accessing /repositories/3/reports/repositoryprofilereport. Reason: Could not initialize class net.sf.jasperreports.engine.util.JRStyledTextParser Caused by: java.lang.NoClassDefFoundError: Could not initialize class net.sf.jasperreports.engine.util.JRStyledTextParser etc... We are on CentOS 6, regular installation, not tomcat. Not sure whether I'm getting closer to resolution or further away, at this point. Thanks again, John H NMU -----Original Message----- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Fleming, Jason Sent: Thursday, April 28, 2016 2:25 PM To: Archivesspace Users Group Cc: No-aH ; Oliver, Catherine E Subject: Re: [Archivesspace_Users_Group] ArchivesSpace 1.4.2 Jasper Reports not working We were getting a similar error. We have a linux server so the Arial font is not available to jasperreports. After I installed mscorefonts it started working fine for the most part. The bottom three reports as noted by Patrick Galligan and Ben Goldman in November of 2015 are still not working. We are on 1.4.2 This might help (I am on RedHat 6) Here are the instructions that mostly worked (make sure to change the mscorefont version to 2.5.1 as identified by comments section) http://www.sysarchitects.com/installing-microsoft-truetype-fonts-rhel5-step-step -Jason Jason Fleming Information Technology Librarian ? 601 South College Road |?Wilmington, NC? 28403-5990 T:?910-962-2675?|?flemingj at uncw.edu http://library.uncw.edu -----Original Message----- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Hambleton, John S Sent: Thursday, April 28, 2016 9:31 AM To: Archivesspace Users Group Cc: No-aH ; Oliver, Catherine E Subject: [Archivesspace_Users_Group] ArchivesSpace 1.4.2 Jasper Reports not working Importance: High Folks, when we upgraded to ArchivesSpace 1.4.2, the Jasper Reports (RepositoryProfile Report - through UnprocessedAccessions), were all working fine. Today, we needed to run some reports, and they either: -Just run for a long time and produce no results, or -Produce an error that begins like this: " DigitalObjectFileVersionsReport - net.sf.jasperreports.engine.util.JRFontNotFoundException: Font 'Arial' is not available to the JVM. See the Javadoc for more details. message - Font 'Arial' is not available to the JVM. See the Javadoc for more details. backtrace - net.sf.jasperreports.engine.fonts.FontUtil.checkAwtFont(net/sf/jasperreports/engine/fonts/FontUtil.java:357)" It is kind of looking to me like the reason might be the name space for the reports has moved, that is, Hi Christine and Pat, Thanks for your conversation on rapid data entry issues. We're having some related troubles with RDE... - in Chrome, IE, and Firefox we are not always able to validate and save rows of data; after clicking, the "validate rows" and "save rows" buttons appear grayed-out, but the RDE screen remains frozen. We never get the confirmation that data has been saved, and after several minutes we cancel out of RDE and see that the data was not saved to the Resource Record. This happens even if we only use ~15 columns and add only a few rows at a time to a small Resource Record. - in some cases we are able to save data, but the Resource Record does not load - just a blank white screen appears and we have to restart the browser. - we're frequently seeing the "FULL head" error when attempting to view a Resource Record tree. Chris F. sent over a helpful link on how to increase the buffer size to address the FULL head issue, but we haven't yet implemented that workaround. Christine, you mentioned something about cookie settings in the browser - could you explain a bit more about that? What cookie settings are problematic, and is there a good way to adjust the settings? Thanks! -Kate Kate Tasker Digital Archivist The Bancroft Library University of California Berkeley, CA 94720-6000 On Tue, Apr 26, 2016 at 8:02 PM, < archivesspace_users_group-request at lyralists.lyrasis.org> wrote: > Send Archivesspace_Users_Group mailing list submissions to > archivesspace_users_group at lyralists.lyrasis.org > > To subscribe or unsubscribe via the World Wide Web, visit > > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > or, via email, send a message with subject or body 'help' to > archivesspace_users_group-request at lyralists.lyrasis.org > > You can reach the person managing the list at > archivesspace_users_group-owner at lyralists.lyrasis.org > > When replying, please edit your Subject line so it is more specific > than "Re: Contents of Archivesspace_Users_Group digest..." > > > Message: 5 > Date: Fri, 22 Apr 2016 13:26:13 +0000 > From: Christine Di Bella > To: Archivesspace Users Group > > Subject: Re: [Archivesspace_Users_Group] Problem with record being > entered/worked on disappearing... > Message-ID: > < > SN1PR08MB1967842CFF4CEC81367BE96FF16F0 at SN1PR08MB1967.namprd08.prod.outlook.com > > > > Content-Type: text/plain; charset="utf-8" > > Hi Patricia, > > Can you describe in a little more detail what the volunteer was doing when > this happened and how the records disappeared? Was it a resource or a > different kind of record, and was it an entire record, or only certain > components? There have been some reports of issues when people are using > the Rapid Data Entry (RDE) tool that appear to be related to a cookie that > is set in the browser, and of people occasionally deleting things beyond or > in the place of what they intended to delete, but I?m not aware of reports > of records just disappearing otherwise. > > (Just a clarification on your last sentence. Your ArchivesSpace > installation is on a server maintained by either your organization or a > hosting provider, so you would need to check with the appropriate IT person > about whether there were any network or hardware issues related to > performance if the problem was not due to the software itself.) > > Christine > > Christine Di Bella > Community Outreach Manager > christine.dibella at lyrasis.org > 800.999.8558 x2905 > 678-235-2905 > cdibella13 (Skype) > [cid:image003.png at 01CE734E.FD759D30] > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of > Patricia L. Keats > Sent: Thursday, April 21, 2016 5:45 PM > To: Archivesspace_Users_Group at lyralists.lyrasis.org > Subject: [Archivesspace_Users_Group] Problem with record being > entered/worked on disappearing... > > We were working on entering 4 new records this morning, saving them as we > go along - and in the middle of working on them, they disappeared. My > volunteer was doing this, but he has been working with the system for 2 > months now, and has successfully entered and saved other records - so I'm > fairly sure he was saving them as he went along... > > Anyone else have this problem? I just spent some time poking around and > looking, and they are truly gone. > Is there some problem with the system today.? > > > Thanks, Pat Keats > > -- > > Patricia L. Keats > > Director of Library and Archives > > Alice Phelan Sullivan Library > > The Society of California Pioneers > > 101 Montgomery Street, Suite 150 > > Presidio of San Francisco > > San Francisco, CA 94129 > 415.957.1849 > pkeats at californiapioneers.org > > http://www.californiapioneers.org/ > > > > Become a friend http://www.californiapioneers.org/join/friends/ > > > > > > > > > > > > > -------------- next part -------------- An HTML attachment was scrubbed... URL: From cobourna at wlu.edu Fri Apr 29 16:05:30 2016 From: cobourna at wlu.edu (Cobourn, Alston) Date: Fri, 29 Apr 2016 20:05:30 +0000 Subject: [Archivesspace_Users_Group] Publishing components In-Reply-To: References: Message-ID: My understanding is that the answer is no, not from the staff interface. Perhaps you could make the changes in the backend of the database? From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Danielle Emerling Sent: Thursday, April 28, 2016 1:56 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Publishing components Good afternoon, We're processing a large collection that is mostly closed for research. However, we are opening a portion of the collection and would like to publish several components currently hidden from public view. Is it possible to publish multiple components with one action? We're running version 1.4.2. We appreciate your suggestions. Best, Danielle Danielle Emerling Assistant Curator, Congressional and Political Papers West Virginia & Regional History Center West Virginia University Libraries P.O. Box 6455 Morgantown, WV 26506 304-293-2574 -------------- next part -------------- An HTML attachment was scrubbed... URL: From cobourna at wlu.edu Fri Apr 29 16:10:03 2016 From: cobourna at wlu.edu (Cobourn, Alston) Date: Fri, 29 Apr 2016 20:10:03 +0000 Subject: [Archivesspace_Users_Group] Order of events for 1.5.0 In-Reply-To: References: <44767e24d01c46279a10e3aed736aaf2@ESGMTWEX12.win.ad.jhu.edu> , <54c62a6c7d964885a7c7545cf1214d4b@ESGMTWEX12.win.ad.jhu.edu> Message-ID: Noah, My IT guy was able to autogenerate barcodes for everything in our whole AS instance directly in the backend of the database so that we did not have to run the plugin on individual resource records; it would have been A LOT of resource records. Then he upgraded the data to 1.5 on a test server and the data seems fine. Perhaps this work-around could be useful to you as well? I can have him send more info if you'd like. From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Noah Huffman Sent: Thursday, April 28, 2016 11:29 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Order of events for 1.5.0 Hi Chris, Is it possible to run the barcoder plugin over all resource records at once? I'm only seeing the option to select one resource record at a time. Thanks, -Noah From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Tuesday, April 19, 2016 1:41 PM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Order of events for 1.5.0 Hi, Yes, it's : 1. Migrate from AT into 1.4.2 2. Run barcoder plugin 3. Update to 1.5.0 The barcoder plugin makes fake "barcodes" for containers based on the top level Archival Object + indicator 1 + type. The idea is that some institutions don't have unique identifiers for containers...for example, the have multiple box 1 in a collection ( like "Correspondence : Box 1" and "Financial Records: Box 1" ). Does that make sense? b,chris. best, Chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Valerie Addonizio > Sent: Tuesday, April 19, 2016 7:27 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Order of events for 1.5.0 The barcoder plugin is a tool that some repositories will need to use to help prepare their data for migration into 1.5.0, but it will depend on the current state of your barcodes. Hopkins falls into the category that will need it; see the following guide, under Preparation: https://github.com/archivesspace/archivesspace/blob/master/UPGRADING_1.5.0.md From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Majewski, Steven Dennis (sdm7g) Sent: Tuesday, April 19, 2016 12:46 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Order of events for 1.5.0 What is the 'barcodes plugin' ? On Apr 19, 2016, at 12:11 PM, Valerie Addonizio > wrote: Thanks Chris. So let me just confirm a more granular order of events: 1. Migrate from AT into 1.4.2 2. Run barcoder plugin 3. Update to 1.5.0 Or is it: 1. Migrate from AT into 1.4.2 2. Update to 1.5.0 2. Run barcoder plugin From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Monday, April 18, 2016 3:43 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] Order of events for 1.5.0 Hi Valerie, The migrators have not been updated to run against v1.5.0, so you will have to migrate to a previous aspace version then upgrade. I'm not sure what it would take to upgrade the migrators, since the person who wrote them is no longer on the project. Definitely let us know if you have any questions... best, Chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Valerie Addonizio > Sent: Friday, April 15, 2016 9:09 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Order of events for 1.5.0 Great news regarding this progress, and I am seriously grateful for documentation on how to prepare. I would like to inquire about the order of events for migrating into 1.5.0. We are a repository still in AT and we have not migrated into AS yet. We are running 1.4.2 as our test instance. We do not have barcodes associated with our containers, and our Box 1's do repeat. What would be the order of events (I've made two guesses below)? And don't worry, I haven't put in steps like "backup AS", etc, and I will be testing, I just need to know what events to test in what order. Would it be: 1. Update to 1.5.0 2. Migrate from AT into 1.5.0 3. Run barcode plugin Or: 1. Migrate from AT into 1.4.2 2. Run barcode plugin 3. Update to 1.5.0 Thank you for any clarification. -Valerie -------------------------------- Valerie Addonizio Archivist The Sheridan Libraries Johns Hopkins University vaddoniz at jhu.edu 410-516-5261 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From vaddoniz at jhu.edu Fri Apr 29 18:11:30 2016 From: vaddoniz at jhu.edu (Valerie Addonizio) Date: Fri, 29 Apr 2016 22:11:30 +0000 Subject: [Archivesspace_Users_Group] Order of events for 1.5.0 In-Reply-To: References: <44767e24d01c46279a10e3aed736aaf2@ESGMTWEX12.win.ad.jhu.edu> , <54c62a6c7d964885a7c7545cf1214d4b@ESGMTWEX12.win.ad.jhu.edu> Message-ID: <13d06d5df86b4de4a3cb986dfeac792b@ESGMTWEX12.win.ad.jhu.edu> Alston, I for one am interested in the workaround if you wouldn't mind sending it along! -Valerie From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Cobourn, Alston Sent: Friday, April 29, 2016 4:10 PM To: 'Archivesspace Users Group' Subject: Re: [Archivesspace_Users_Group] Order of events for 1.5.0 Noah, My IT guy was able to autogenerate barcodes for everything in our whole AS instance directly in the backend of the database so that we did not have to run the plugin on individual resource records; it would have been A LOT of resource records. Then he upgraded the data to 1.5 on a test server and the data seems fine. Perhaps this work-around could be useful to you as well? I can have him send more info if you'd like. From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Noah Huffman Sent: Thursday, April 28, 2016 11:29 AM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Order of events for 1.5.0 Hi Chris, Is it possible to run the barcoder plugin over all resource records at once? I'm only seeing the option to select one resource record at a time. Thanks, -Noah From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Tuesday, April 19, 2016 1:41 PM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Order of events for 1.5.0 Hi, Yes, it's : 1. Migrate from AT into 1.4.2 2. Run barcoder plugin 3. Update to 1.5.0 The barcoder plugin makes fake "barcodes" for containers based on the top level Archival Object + indicator 1 + type. The idea is that some institutions don't have unique identifiers for containers...for example, the have multiple box 1 in a collection ( like "Correspondence : Box 1" and "Financial Records: Box 1" ). Does that make sense? b,chris. best, Chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Valerie Addonizio > Sent: Tuesday, April 19, 2016 7:27 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Order of events for 1.5.0 The barcoder plugin is a tool that some repositories will need to use to help prepare their data for migration into 1.5.0, but it will depend on the current state of your barcodes. Hopkins falls into the category that will need it; see the following guide, under Preparation: https://github.com/archivesspace/archivesspace/blob/master/UPGRADING_1.5.0.md From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Majewski, Steven Dennis (sdm7g) Sent: Tuesday, April 19, 2016 12:46 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Order of events for 1.5.0 What is the 'barcodes plugin' ? On Apr 19, 2016, at 12:11 PM, Valerie Addonizio > wrote: Thanks Chris. So let me just confirm a more granular order of events: 1. Migrate from AT into 1.4.2 2. Run barcoder plugin 3. Update to 1.5.0 Or is it: 1. Migrate from AT into 1.4.2 2. Update to 1.5.0 2. Run barcoder plugin From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Monday, April 18, 2016 3:43 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] Order of events for 1.5.0 Hi Valerie, The migrators have not been updated to run against v1.5.0, so you will have to migrate to a previous aspace version then upgrade. I'm not sure what it would take to upgrade the migrators, since the person who wrote them is no longer on the project. Definitely let us know if you have any questions... best, Chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Valerie Addonizio > Sent: Friday, April 15, 2016 9:09 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Order of events for 1.5.0 Great news regarding this progress, and I am seriously grateful for documentation on how to prepare. I would like to inquire about the order of events for migrating into 1.5.0. We are a repository still in AT and we have not migrated into AS yet. We are running 1.4.2 as our test instance. We do not have barcodes associated with our containers, and our Box 1's do repeat. What would be the order of events (I've made two guesses below)? And don't worry, I haven't put in steps like "backup AS", etc, and I will be testing, I just need to know what events to test in what order. Would it be: 1. Update to 1.5.0 2. Migrate from AT into 1.5.0 3. Run barcode plugin Or: 1. Migrate from AT into 1.4.2 2. Run barcode plugin 3. Update to 1.5.0 Thank you for any clarification. -Valerie -------------------------------- Valerie Addonizio Archivist The Sheridan Libraries Johns Hopkins University vaddoniz at jhu.edu 410-516-5261 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: