From brad.westbrook at lyrasis.org Tue Sep 1 09:05:50 2015 From: brad.westbrook at lyrasis.org (Brad Westbrook) Date: Tue, 1 Sep 2015 13:05:50 +0000 Subject: [Archivesspace_Users_Group] EAC-CPF In-Reply-To: References: Message-ID: Hi, Sue, Could you send me a couple of the EAC records with which you are encountering the problems you describe below? I'll work through them over the next day or so, and then get back to you with observations and / or questions. 1. However, do let me confirm your suggestion: EAC was not fully supported with the 1.0 release. To compensate for that Cory Nimer of BYU and I have been developing a specification that will extend the agent module and provide more complete support for EAC records, as well as MARC authority records. This effort is noted in Jira AR-916. There are also a few other related stories in Jira, all labeled "eac". Cory and my efforts has been proceeding in fit and starts but we hope to share a specification with the community in October, if not sooner. Best, Brad W. Bradley D. Westbrook Program Manager brad.westbrook at lyrasis.org 800.999.8558 x2910 678.235.2910 bradley_d_westbrook (Skype) [cid:image003.png at 01CE734E.FD759D30] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Susan Luftschein Sent: Monday, August 31, 2015 4:46 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] EAC-CPF Hi all, I'm wondering if anyone has made use of the EAC-CPF functionality of ASpace yet. I've got a bunch of EAC records I created before we migrated, and I'd like to start uploading them, but I'm noticing some oddities in the few that I have uploaded. 1) When I download a record that I imported, the biographical/historical note doesn't get exported. 2) When I merge a record with an existing Agent record, the related resource doesn't show in the published view (it shows up in the edit view) 3) Related entries (records and agents) in the original EAC xml file don't get imported (and thus don't show up) There are a few more, but these are enough to get us started. I'd really like to be able to start using this feature, but am I correct in assuming it's still not ready for prime time? Thanks, Sue Sue Luftschein Archival and Metadata Librarian USC Libraries Special Collections University of Southern California Doheny Memorial Library 3550 Trousdale Parkway, Room 207 Los Angeles, CA 90089-0189 tel:213-740-4046 fax:213-740-2343 luftsche at usc.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 7640 bytes Desc: image001.png URL: From smithkr at mit.edu Tue Sep 1 10:20:56 2015 From: smithkr at mit.edu (Kari R Smith) Date: Tue, 1 Sep 2015 14:20:56 +0000 Subject: [Archivesspace_Users_Group] migrating all of the ATK modified data In-Reply-To: References: <29F559819ACA9A4FBF208407D4B63ABBC445A99F@OC11EXPO32.exchange.mit.edu> Message-ID: <29F559819ACA9A4FBF208407D4B63ABBC79FB14B@W92EXPO32.exchange.mit.edu> Hi Nathan, So can you point me to info about how to do this? Thanks! Kari From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Nathan Stevens Sent: Monday, August 31, 2015 6:00 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] migrating all of the ATK modified data Hi, Migration of this information needs to be done outside of the migration tool. As far as if Lyrasis hosting supports this, you will have to contact them directly. On Thu, Aug 27, 2015 at 2:05 PM, Kari R Smith > wrote: I am asking if the functionality of migrating all of the modified by / log data from ATK into ArchivesSpace is part of the current (or upcoming release) code, or if this needs to be done outside of the migration tool. If the latter, is this something that the LYRASIS hosting has been able to do? Kari Kari R. Smith, Digital Archivist MIT Libraries, Institute Archives and Special Collections 617-258-5568 | smithkr (at) mit.edu http://libraries.mit.edu/archives/ _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Nathan Stevens Programmer/Analyst Digital Library Technology Services New York University 1212-998-2653 ns96 at nyu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From ns96 at nyu.edu Tue Sep 1 11:13:01 2015 From: ns96 at nyu.edu (Nathan Stevens) Date: Tue, 1 Sep 2015 11:13:01 -0400 Subject: [Archivesspace_Users_Group] migrating all of the ATK modified data In-Reply-To: <29F559819ACA9A4FBF208407D4B63ABBC79FB14B@W92EXPO32.exchange.mit.edu> References: <29F559819ACA9A4FBF208407D4B63ABBC445A99F@OC11EXPO32.exchange.mit.edu> <29F559819ACA9A4FBF208407D4B63ABBC79FB14B@W92EXPO32.exchange.mit.edu> Message-ID: Hi, I believe other people in the Archivesspace community have done, or are thinking of doing this, but I don't recall who they are. Hopefully they are paying attention to this thread and can chime in? On Tue, Sep 1, 2015 at 10:20 AM, Kari R Smith wrote: > Hi Nathan, > > So can you point me to info about how to do this? Thanks! > > Kari > > > > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] *On Behalf Of *Nathan > Stevens > *Sent:* Monday, August 31, 2015 6:00 PM > *To:* Archivesspace Users Group > *Subject:* Re: [Archivesspace_Users_Group] migrating all of the ATK > modified data > > > > Hi, > > Migration of this information needs to be done outside of the migration > tool. > > As far as if Lyrasis hosting supports this, you will have to contact them > directly. > > > > On Thu, Aug 27, 2015 at 2:05 PM, Kari R Smith wrote: > > I am asking if the functionality of migrating all of the modified by / log > data from ATK into ArchivesSpace is part of the current (or upcoming > release) code, or if this needs to be done outside of the migration tool. > If the latter, is this something that the LYRASIS hosting has been able to > do? > > > > Kari > > > > > > Kari R. Smith, Digital Archivist > > MIT Libraries, Institute Archives and Special Collections > > 617-258-5568 | smithkr (at) mit.edu > > http://libraries.mit.edu/archives/ > > > > > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > > > > -- > > Nathan Stevens > Programmer/Analyst > Digital Library Technology Services > New York University > > 1212-998-2653 > ns96 at nyu.edu > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -- Nathan Stevens Programmer/Analyst Digital Library Technology Services New York University 1212-998-2653 ns96 at nyu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From maureen.callahan at yale.edu Tue Sep 1 11:46:25 2015 From: maureen.callahan at yale.edu (Callahan, Maureen) Date: Tue, 1 Sep 2015 15:46:25 +0000 Subject: [Archivesspace_Users_Group] migrating all of the ATK modified data In-Reply-To: References: <29F559819ACA9A4FBF208407D4B63ABBC445A99F@OC11EXPO32.exchange.mit.edu> <29F559819ACA9A4FBF208407D4B63ABBC79FB14B@W92EXPO32.exchange.mit.edu> Message-ID: <8EFD9DC8-1F71-44A6-ABDA-DAA94B60B19C@yale.edu> Hi Kari and Nathan, We did this with a SQL update directly from the AT database to the ASpace database. We decided to only do this for accession records, since those are the ones that we need tighter intellectual control over for legal/management purposes, but the principles of how to do this would stand. Blog post here: http://campuspress.yale.edu/yalearchivesspace/2015/05/01/keeping-timestamps-and-creator-names-from-at/ Maureen On Sep 1, 2015, at 11:13 AM, Nathan Stevens > wrote: Hi, I believe other people in the Archivesspace community have done, or are thinking of doing this, but I don't recall who they are. Hopefully they are paying attention to this thread and can chime in? On Tue, Sep 1, 2015 at 10:20 AM, Kari R Smith > wrote: Hi Nathan, So can you point me to info about how to do this? Thanks! Kari From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Nathan Stevens Sent: Monday, August 31, 2015 6:00 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] migrating all of the ATK modified data Hi, Migration of this information needs to be done outside of the migration tool. As far as if Lyrasis hosting supports this, you will have to contact them directly. On Thu, Aug 27, 2015 at 2:05 PM, Kari R Smith > wrote: I am asking if the functionality of migrating all of the modified by / log data from ATK into ArchivesSpace is part of the current (or upcoming release) code, or if this needs to be done outside of the migration tool. If the latter, is this something that the LYRASIS hosting has been able to do? Kari Kari R. Smith, Digital Archivist MIT Libraries, Institute Archives and Special Collections 617-258-5568 | smithkr (at) mit.edu http://libraries.mit.edu/archives/ _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Nathan Stevens Programmer/Analyst Digital Library Technology Services New York University 1212-998-2653 ns96 at nyu.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Nathan Stevens Programmer/Analyst Digital Library Technology Services New York University 1212-998-2653 ns96 at nyu.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=AwICAg&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=JgH2YCQ8D3P9-Lm_x4bv3d2CZBYlbx6hxnLFHtfovi8&m=4VL5rKzV8QzdHtpPwyEVnpMJpAeJ6omyDCjW4jL_CBo&s=aNT_aSWu0nJkcBsc2K91J1wf6Qpt_In5SjZlid5UeSQ&e= -------------- next part -------------- An HTML attachment was scrubbed... URL: From rneal at richmond.edu Tue Sep 1 12:42:25 2015 From: rneal at richmond.edu (Neal, Rick) Date: Tue, 1 Sep 2015 16:42:25 +0000 Subject: [Archivesspace_Users_Group] Question concerning upgrading Message-ID: <82E1D707847BFD40976E2E16B04C62C301A3B4E723@quorra.richmond.edu> Good afternoon, We are currently running version 1.0.9 and are looking to upgrade to 1.3.0. I have a question. Do I have to upgrade through each of the intermediate upgrades to get there? Thanks, Rick -------------- next part -------------- An HTML attachment was scrubbed... URL: From mGorzalski at lib.siu.edu Tue Sep 1 13:02:32 2015 From: mGorzalski at lib.siu.edu (Matthew J Gorzalski) Date: Tue, 1 Sep 2015 17:02:32 +0000 Subject: [Archivesspace_Users_Group] Question concerning upgrading In-Reply-To: <82E1D707847BFD40976E2E16B04C62C301A3B4E723@quorra.richmond.edu> References: <82E1D707847BFD40976E2E16B04C62C301A3B4E723@quorra.richmond.edu> Message-ID: We've been told that you don't need to stair step to get to the latest version. Matt Gorzalski SIU Carbondale From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Neal, Rick Sent: Tuesday, September 01, 2015 11:42 AM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Question concerning upgrading Good afternoon, We are currently running version 1.0.9 and are looking to upgrade to 1.3.0. I have a question. Do I have to upgrade through each of the intermediate upgrades to get there? Thanks, Rick -------------- next part -------------- An HTML attachment was scrubbed... URL: From luftsche at usc.edu Tue Sep 1 13:27:28 2015 From: luftsche at usc.edu (Susan Luftschein) Date: Tue, 1 Sep 2015 17:27:28 +0000 Subject: [Archivesspace_Users_Group] EAC-CPF In-Reply-To: References: Message-ID: Hi Brad, Here's one example: in our database, search for Pauline Alderman. In the public interface, you'll see the related collection, and the historical note from the EAC record I imported. Can you get to our admin site? If not, let me know and I'll give you access. You will need to do so to see the record as it appears there. I'm also attached the EAC record as downloaded from ASpace (Alderman_Pauline_eac.xml), and my original EAC record that was imported (alderman.xml). Another thing I just noticed was that the record ID I originally assigned was overwritten by an ASpace record ID. That's not a huge deal, but I went through a whole process of developing a syntax for EAC record IDs that I'd like to keep. Thanks, Sue Sue Luftschein Archival and Metadata Librarian USC Libraries Special Collections University of Southern California Doheny Memorial Library 3550 Trousdale Parkway, Room 207 Los Angeles, CA 90089-0189 tel:213-740-4046 fax:213-740-2343 luftsche at usc.edu From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brad Westbrook Sent: Tuesday, September 01, 2015 6:06 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] EAC-CPF Hi, Sue, Could you send me a couple of the EAC records with which you are encountering the problems you describe below? I'll work through them over the next day or so, and then get back to you with observations and / or questions. 1. However, do let me confirm your suggestion: EAC was not fully supported with the 1.0 release. To compensate for that Cory Nimer of BYU and I have been developing a specification that will extend the agent module and provide more complete support for EAC records, as well as MARC authority records. This effort is noted in Jira AR-916. There are also a few other related stories in Jira, all labeled "eac". Cory and my efforts has been proceeding in fit and starts but we hope to share a specification with the community in October, if not sooner. Best, Brad W. Bradley D. Westbrook Program Manager brad.westbrook at lyrasis.org 800.999.8558 x2910 678.235.2910 bradley_d_westbrook (Skype) [cid:image003.png at 01CE734E.FD759D30] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Susan Luftschein Sent: Monday, August 31, 2015 4:46 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] EAC-CPF Hi all, I'm wondering if anyone has made use of the EAC-CPF functionality of ASpace yet. I've got a bunch of EAC records I created before we migrated, and I'd like to start uploading them, but I'm noticing some oddities in the few that I have uploaded. 1) When I download a record that I imported, the biographical/historical note doesn't get exported. 2) When I merge a record with an existing Agent record, the related resource doesn't show in the published view (it shows up in the edit view) 3) Related entries (records and agents) in the original EAC xml file don't get imported (and thus don't show up) There are a few more, but these are enough to get us started. I'd really like to be able to start using this feature, but am I correct in assuming it's still not ready for prime time? Thanks, Sue Sue Luftschein Archival and Metadata Librarian USC Libraries Special Collections University of Southern California Doheny Memorial Library 3550 Trousdale Parkway, Room 207 Los Angeles, CA 90089-0189 tel:213-740-4046 fax:213-740-2343 luftsche at usc.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 7640 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Alderman,_Pauline_eac.xml Type: application/xml Size: 2131 bytes Desc: Alderman,_Pauline_eac.xml URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: alderman.xml Type: application/xml Size: 54259 bytes Desc: alderman.xml URL: From eckardm at umich.edu Tue Sep 1 13:35:49 2015 From: eckardm at umich.edu (Max Eckard) Date: Tue, 1 Sep 2015 13:35:49 -0400 Subject: [Archivesspace_Users_Group] Archival components with multiple dates Message-ID: Hello ASpacers, I'm about to report a bug we think we've found on the JIRA site, but I'm posting a message here first "asking for help in understanding and verifying" (from How to Report a Bug ) the bug we've encountered. So here it is: When creating archival components with multiple dates, only the first date shows up in the display string. Expected behavior would be that the display string shows all dates. I've attached two screenshots, one showing the dates I created and the other showing the resulting display string. I've tried this on 1.2 and 1.3. Have any of you noticed this as well, or can you confirm that we're not missing something? Thanks! Max -- *Max Eckard* *Assistant Archivist for Digital Curation* Bentley Historical Library 1150 Beal Ave. Ann Arbor, MI 48109-2113 734/763-7518 <734.763.7518> http://bentley.umich.edu/ -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Capture-1.PNG Type: image/png Size: 41811 bytes Desc: not available URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Capture-2.PNG Type: image/png Size: 27263 bytes Desc: not available URL: From mark.custer at yale.edu Tue Sep 1 15:25:14 2015 From: mark.custer at yale.edu (Custer, Mark) Date: Tue, 1 Sep 2015 19:25:14 +0000 Subject: [Archivesspace_Users_Group] Archival components with multiple dates In-Reply-To: References: Message-ID: You?re not missing anything. We?ve noticed that issue, as well. Given enough ArchivesSpace members, all bugs will eventually be logged! From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Max Eckard Sent: Tuesday, September 01, 2015 1:36 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Archival components with multiple dates Hello ASpacers, I'm about to report a bug we think we've found on the JIRA site, but I'm posting a message here first "asking for help in understanding and verifying" (from How to Report a Bug) the bug we've encountered. So here it is: When creating archival components with multiple dates, only the first date shows up in the display string. Expected behavior would be that the display string shows all dates. I've attached two screenshots, one showing the dates I created and the other showing the resulting display string. I've tried this on 1.2 and 1.3. Have any of you noticed this as well, or can you confirm that we're not missing something? Thanks! Max -- Max Eckard Assistant Archivist for Digital Curation [https://webapps.lsa.umich.edu/dean/lsa_emails/bentley-sig-em.png] Bentley Historical Library 1150 Beal Ave. Ann Arbor, MI 48109-2113 734/763-7518 http://bentley.umich.edu/ -------------- next part -------------- An HTML attachment was scrubbed... URL: From eckardm at umich.edu Tue Sep 1 15:35:46 2015 From: eckardm at umich.edu (Max Eckard) Date: Tue, 1 Sep 2015 15:35:46 -0400 Subject: [Archivesspace_Users_Group] Archival components with multiple dates In-Reply-To: References: Message-ID: Thanks, Mark! For the record, bug report created! https://archivesspace.atlassian.net/browse/AS-47 Max On Tue, Sep 1, 2015 at 3:25 PM, Custer, Mark wrote: > You?re not missing anything. We?ve noticed that issue, as well. Given > enough ArchivesSpace members, all bugs will eventually be logged! > > > > > > > > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] *On Behalf Of *Max > Eckard > *Sent:* Tuesday, September 01, 2015 1:36 PM > *To:* Archivesspace Users Group > *Subject:* [Archivesspace_Users_Group] Archival components with multiple > dates > > > > Hello ASpacers, > > I'm about to report a bug we think we've found on the JIRA site, but I'm > posting a message here first "asking for help in understanding and > verifying" (from How to Report a Bug > ) > the bug we've encountered. > > > > So here it is: > > When creating archival components with multiple dates, only the first date > shows up in the display string. Expected behavior would be that the display > string shows all dates. > > I've attached two screenshots, one showing the dates I created and the > other showing the resulting display string. > > > > I've tried this on 1.2 and 1.3. > > Have any of you noticed this as well, or can you confirm that we're not > missing something? > > Thanks! > > Max > > > -- > > *Max Eckard* > *Assistant Archivist for Digital Curation* > > > > Bentley Historical Library > > 1150 Beal Ave. > Ann Arbor, MI 48109-2113 > 734/763-7518 <734.763.7518> > > http://bentley.umich.edu/ > > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -- *Max Eckard* *Assistant Archivist for Digital Curation* Bentley Historical Library 1150 Beal Ave. Ann Arbor, MI 48109-2113 734/763-7518 <734.763.7518> http://bentley.umich.edu/ -------------- next part -------------- An HTML attachment was scrubbed... URL: From robersonkl at sfasu.edu Tue Sep 1 17:08:35 2015 From: robersonkl at sfasu.edu (Karrie L Roberson) Date: Tue, 01 Sep 2015 21:08:35 +0000 Subject: [Archivesspace_Users_Group] Problems with ASpace reports In-Reply-To: <81FF938BA2407B4DA1E134E7FA5C09EC01EB74D441@EXMBX2.shire.nla.gov.au> References: <81FF938BA2407B4DA1E134E7FA5C09EC01EB725429@EXMBX1.shire.nla.gov.au> <81FF938BA2407B4DA1E134E7FA5C09EC01EB72D9D0@EXMBX1.shire.nla.gov.au> <81FF938BA2407B4DA1E134E7FA5C09EC01EB74D441@EXMBX2.shire.nla.gov.au> Message-ID: We're seeing the same type of messages as below with the messages that are seen below. Our error message is "ResourcesLocationsListReport - net.sf.jasperreports.engine.JRException: Error executing SQL statement for : resourcesLocationsList". We edited the 'config.rb' file with the jasper reports uncommented, updated the 2 files in the PR issue mentioned below, and restarted Archivesspace. Just FYI: Weeks ago, we've done a command line mysqldump of the database without the "--routines" flag added (with ArchivesSpace shutdown), made some changes to the file and replaced the database with the updated file. Thanks, Karrie ?The views and opinions expressed in this message are my own and do not necessarily reflect the views and opinions of Stephen F. Austin State University, its Board of Regents, or the State of Texas.? ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org [archivesspace_users_group-bounces at lyralists.lyrasis.org] on behalf of Emma Jolley [EJOLLEY at nla.gov.au] Sent: Sunday, August 30, 2015 11:57 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problems with ASpace reports Hi Apologies for the long delay in replying. I can send you a MySQL dump of the AS database ? however there is a lot of confidential acquisition information in the database. Are there any procedures for confidential information? Thanks Emma From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Nathan Stevens Sent: Friday, 14 August 2015 10:28 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problems with ASpace reports Hi, The JDK version shouldn't be a problem. This seems like the report is encountering some data it can't handle. Can you send us a MySQL dump of your ASpace database so we can try and replicate the problem on our end? On Fri, Aug 14, 2015 at 3:31 AM, Emma Jolley > wrote: My apologies for not having sent through the information about the Log. I have to liaise for some time with our IT to get this information. They have sent me the following information which may be of help? Many thanks Emma **** The log entry when running (as an example) the report mentioned in the email below is: D, [2015-08-10T17:58:14.599000 #3236] DEBUG -- : Thread-10076116: GET /repositories/2/reports/accessionsunprocessedreport?lock_version=&format=json [session: nil] D, [2015-08-10T17:58:14.602000 #3236] DEBUG -- : Thread-10076116: Post-processed params: {:format=>"json", :repo_id=>2} D, [2015-08-10T17:58:14.892000 #3236] DEBUG -- : Thread-10076116: Responded with [404, {"Content-Type"=>"application/json; charset=UTF-8", "Cache-Control"=>"private, must-revalidate, max-age=0", "Content-Length"=>"144"}, ["{\"error\":{\"AccessionsUnprocessedReport\":[\"net.sf.jasperreports.engine.JRException: Error executing SQL statement for : accessionsUnprocessed\"]}}"]]... in 292.0ms Rendered shared/_breadcrumb.html.erb (1.0ms) Rendered /opt/archivesspace-1.3.0/archivesspace/plugins/nla_accession_reports/frontend/views/reports/index.html.erb within layouts/application (82.0ms) Rendered shared/_browser_support.html.erb (0.0ms) Rendered shared/_header_user.html.erb (6.0ms) Rendered shared/_header_global.html.erb (6.0ms) Rendered site/_branding.html.erb (0.0ms) Rendered shared/_advanced_search.html.erb (5.0ms) Rendered shared/_header_repository.html.erb (18.0ms) Rendered site/_footer.html.erb (0.0ms) Rendered shared/_templates.html.erb (2.0ms) Completed 200 OK in 448.0ms (Views: 114.0ms) Which is not helpful as it essentially just says exactly what gets displayed on the interface. net.sf.jasperreports.engine.JRException: Error executing SQL statement for : accessionsUnprocessed I?ve run the query in this report directly against the database successfully (cut and paste from reports/Accessions/AccessionsUnprocessedReport/AccessionsUnprocessedReport.jrxml and substituting in the repo id) so I think the SQL itself is sound. Further info: The report config being used are: #AppConfig[:report_page_layout] = "letter landscape" AppConfig[:enable_jasper] = true AppConfig[:compile_jasper] = true I?ve tried with the report_page_layout both commented and uncommented. The java version is: java version "1.7.0_85" OpenJDK Runtime Environment (rhel-2.6.1.3.el6_7-x86_64 u85-b01) OpenJDK 64-Bit Server VM (build 24.85-b03, mixed mode) Could there be an issue with using the OpenJDK rather than Oracle?s JDK perhaps ? From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brian Hoffman Sent: Friday, 14 August 2015 12:37 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problems with ASpace reports Is it possible that your database was restored from a backup or that you created your database elsewhere and then imported it into MySQL? If so, you may simply be missing the stored procedures the Jasper reports rely on. There is a PR concerning this issue here: https://github.com/archivesspace/archivesspace/pull/244 Brian On Aug 7, 2015, at 5:49 AM, Chris Fitzpatrick > wrote: Hi Emma, Can you look at what's being output into the log? The easiest way to see what the report is doing is to look at the Jasper XML, which you can see here =>https://github.com/archivesspace/archivesspace/blob/master/reports/Accessions/AccessionsUnprocessedReport/AccessionsUnprocessedReport.jrxml#L20-L37 The basic SQL query is defined in the tag, with the formatting happening below. You can edit this file to fit your needs, then restart ASpace to have it recompiled. b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Emma Jolley > Sent: Friday, August 7, 2015 7:13 AM To: Archivesspace Users Group (archivesspace_users_group at lyralists.lyrasis.org) Subject: Re: [Archivesspace_Users_Group] Problems with ASpace reports Hi Chris We have had the same issues as Robin with the reports. We have tried to implement your suggested solutions below but now received the following error message which I?ve copied below. Any advice on this? In addition, I have asked previously but have never received an answer ? I wonder if there is any documentation on what criteria the reports use to identify records that meet the nominated criteria. For example what fields is used to indicate an unprocessed Accession and what field is used to indicate an uncatalogued accession? Many thanks Emma From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Thursday, 6 August 2015 9:16 PM To: Archivesspace Users Group Cc: Zalduendo, Ines; Wendler, Robin King; Della Monica, Ilaria Subject: Re: [Archivesspace_Users_Group] Problems with ASpace reports Hi Robin, So, first you need to make sure you compiled your jasper reports on startup. To do this, edit the config.rb file to have: AppConfig[:compile_jasper] = true and restart ASpace. This will compile the jasper jxml files ( which is most likely what's causing the "can't convert nil to String" errors) Also, you'll need to look at both your application and database server and make sure you're not running into a performance issue. Reports can hit the database really hard, so the timeout errors you're seeing could be the result of your server running out of RAM. In regards to the CSV and Excel and HTML files, yes I would say those are formatted rather poorly by default. You can edit this by modifing your Jasper reports using something like iReport or Jasper studio. Just be sure to recompile your reports. For the parameters, yes this feature is going to be included in a future release. I believe those labels are artifacts from AT. best, Chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From:archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of McElheny, Robin G. > Sent: Wednesday, August 5, 2015 5:55 PM To: Archivesspace Users Group Cc: Zalduendo, Ines; Wendler, Robin King; Della Monica, Ilaria Subject: [Archivesspace_Users_Group] Problems with ASpace reports At Harvard, we are having major problems with the reporting functionality in the latest ArchivesSpace release. We have tested the reports in our own installation and in the ASpace sandbox with very little success. See below for more details. We didn?t see any issues in JIRA that reflects these problems. Has anyone else encountered them? If so, have you resolved them ? and how? Record selection issues: * The Accessions Acquired and Accessions Production reports supposedly allow for specified time periods, but no date parameters show up in the report user interface. * In other cases it is unclear how/where to select records for the report (e.g. Digital Object Record). No selection parameters appear in the report interface. Are we supposed to browse records, then select them using the check boxes, then generate reports? Report format issues: * In cases where we were able to download CSV and Excel reports (Accessions Cataloged, Accessions Deaccessions List, Accessions Inventory), we were unable to sort these reports because the formatting appears to be frozen. The output of the report does not match the file type. It is like getting a static document layered on top of a spreadsheet, rather than an actual spreadsheet. * Xlsx downloads don't export uniform cell sizes, so Excel sorting returns a warning saying "this operation requires the merged cells to be identically sized" * In order for the Xlsx downloads to be useful, each field should be in a separate column to allow tallying and sorting, but the ASpace downloads don?t do this. Some examples: In the case of the Accession Deaccession List Report, opening the CSV download in Excel resulted in a very messy, single column spreadsheet that broke data about one deaccesion across multiple rows. (Example: row 48= "Additional records of the League of Women Voters (Cambridge, Mass.),,,,,,1376,,," and row 49 = ",Accession Date:,,05/01/1968,Extent:,1.00 Linear_feet,,,,:"). Here is a screen shot: * Here?s another example: * In the case of an HTML report, it displays page footers ? odd for online display. Report failure/timeout: * We encountered many failures. Example: When we attempted to download an XLSX AccessionsAcquired report in the ArchivesSpace sandbox, we got the following message: Internal Server Error (500) Request Method: GET Request URL: http://localhost:8089/repositories/4/reports/accessionsacquiredreport?lock_version=&format=xlsx (TypeError) can't convert nil into String You're seeing this error because you use JRuby::Rack::ErrorApp::ShowStatus. Another example: * We were unable to generate any successful Resource reports. All attempts to download reports in any format resulted in ?Waiting for (server)? messages with no results. Robin McElheny Associate University Archivist for Collections and Public Services Harvard University Archives Pusey Library Cambridge, MA 02138 Email: robin_mcelheny at harvard.edu Phone: 617-495-2461 Fax: 617-495-8011 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Nathan Stevens Programmer/Analyst Digital Library Technology Services New York University 1212-998-2653 ns96 at nyu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From brianjhoffman at gmail.com Tue Sep 1 17:28:37 2015 From: brianjhoffman at gmail.com (Brian Hoffman) Date: Tue, 1 Sep 2015 17:28:37 -0400 Subject: [Archivesspace_Users_Group] Problems with ASpace reports In-Reply-To: References: <81FF938BA2407B4DA1E134E7FA5C09EC01EB725429@EXMBX1.shire.nla.gov.au> <81FF938BA2407B4DA1E134E7FA5C09EC01EB72D9D0@EXMBX1.shire.nla.gov.au> <81FF938BA2407B4DA1E134E7FA5C09EC01EB74D441@EXMBX2.shire.nla.gov.au> Message-ID: <6DC69989-AC47-48B5-AB01-939232F6BCB2@gmail.com> Hi, It sounds like you may have lost the mysql stored procedures that the reports require. What happens when you log in to mysql and type: > select name from mysql.proc ? P.S. What caused you to dump the mysql file, edit it, and reload it? That is not something I recommend doing. > On Sep 1, 2015, at 5:08 PM, Karrie L Roberson wrote: > > We're seeing the same type of messages as below with the messages that are seen below. Our error message is "ResourcesLocationsListReport - net.sf.jasperreports.engine.JRException: Error executing SQL statement for : resourcesLocationsList". > > We edited the 'config.rb' file with the jasper reports uncommented, updated the 2 files in the PR issue mentioned below, and restarted Archivesspace. > > Just FYI: Weeks ago, we've done a command line mysqldump of the database without the "--routines" flag added (with ArchivesSpace shutdown), made some changes to the file and replaced the database with the updated file. > > Thanks, > Karrie > > ?The views and opinions expressed in this message are my own and do not necessarily reflect the views and opinions of Stephen F. Austin State University, its Board of Regents, or the State of Texas.? > From: archivesspace_users_group-bounces at lyralists.lyrasis.org [archivesspace_users_group-bounces at lyralists.lyrasis.org] on behalf of Emma Jolley [EJOLLEY at nla.gov.au] > Sent: Sunday, August 30, 2015 11:57 PM > To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Problems with ASpace reports > > Hi > > Apologies for the long delay in replying. I can send you a MySQL dump of the AS database ? however there is a lot of confidential acquisition information in the database. Are there any procedures for confidential information? > > Thanks > > Emma > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Nathan Stevens > Sent: Friday, 14 August 2015 10:28 PM > To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Problems with ASpace reports > > Hi, > > The JDK version shouldn't be a problem. This seems like the report is encountering some data it can't handle. Can you send us a MySQL dump of your ASpace database so we can try and replicate the problem on our end? > > On Fri, Aug 14, 2015 at 3:31 AM, Emma Jolley > wrote: > My apologies for not having sent through the information about the Log. I have to liaise for some time with our IT to get this information. They have sent me the following information which may be of help? > > Many thanks > > Emma > **** > > The log entry when running (as an example) the report mentioned in the email below is: > > D, [2015-08-10T17:58:14.599000 #3236] DEBUG -- : Thread-10076116: GET /repositories/2/reports/accessionsunprocessedreport?lock_version=&format=json [session: nil] > > D, [2015-08-10T17:58:14.602000 #3236] DEBUG -- : Thread-10076116: Post-processed params: {:format=>"json", :repo_id=>2} > > D, [2015-08-10T17:58:14.892000 #3236] DEBUG -- : Thread-10076116: Responded with [404, {"Content-Type"=>"application/json; charset=UTF-8", "Cache-Control"=>"private, must-revalidate, max-age=0", "Content-Length"=>"144"}, ["{\"error\":{\"AccessionsUnprocessedReport\":[\"net.sf.jasperreports.engine.JRException: Error executing SQL statement for : accessionsUnprocessed\"]}}"]]... in 292.0ms > > Rendered shared/_breadcrumb.html.erb (1.0ms) > > Rendered /opt/archivesspace-1.3.0/archivesspace/plugins/nla_accession_reports/frontend/views/reports/index.html.erb within layouts/application (82.0ms) > > Rendered shared/_browser_support.html.erb (0.0ms) > > Rendered shared/_header_user.html.erb (6.0ms) > > Rendered shared/_header_global.html.erb (6.0ms) > > Rendered site/_branding.html.erb (0.0ms) > > Rendered shared/_advanced_search.html.erb (5.0ms) > > Rendered shared/_header_repository.html.erb (18.0ms) > > Rendered site/_footer.html.erb (0.0ms) > > Rendered shared/_templates.html.erb (2.0ms) > > Completed 200 OK in 448.0ms (Views: 114.0ms) > > > Which is not helpful as it essentially just says exactly what gets displayed on the interface. > > net.sf.jasperreports.engine.JRException: Error executing SQL statement for : accessionsUnprocessed > > I?ve run the query in this report directly against the database successfully (cut and paste from reports/Accessions/AccessionsUnprocessedReport/AccessionsUnprocessedReport.jrxml and substituting in the repo id) so I think the SQL itself is sound. > > Further info: > > The report config being used are: > #AppConfig[:report_page_layout] = "letter landscape" > > AppConfig[:enable_jasper] = true > > AppConfig[:compile_jasper] = true > I?ve tried with the report_page_layout both commented and uncommented. > > The java version is: > java version "1.7.0_85" > > OpenJDK Runtime Environment (rhel-2.6.1.3.el6_7-x86_64 u85-b01) > > OpenJDK 64-Bit Server VM (build 24.85-b03, mixed mode) > > > Could there be an issue with using the OpenJDK rather than Oracle?s JDK perhaps ? > > > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org ] On Behalf Of Brian Hoffman > Sent: Friday, 14 August 2015 12:37 PM > To: Archivesspace Users Group > > Subject: Re: [Archivesspace_Users_Group] Problems with ASpace reports > > Is it possible that your database was restored from a backup or that you created your database elsewhere and then imported it into MySQL? If so, you may simply be missing the stored procedures the Jasper reports rely on. There is a PR concerning this issue here: > > https://github.com/archivesspace/archivesspace/pull/244 > > Brian > > > > On Aug 7, 2015, at 5:49 AM, Chris Fitzpatrick > wrote: > > > Hi Emma, > > Can you look at what's being output into the log? > > The easiest way to see what the report is doing is to look at the Jasper XML, which you can see here =>https://github.com/archivesspace/archivesspace/blob/master/reports/Accessions/AccessionsUnprocessedReport/AccessionsUnprocessedReport.jrxml#L20-L37 > > The basic SQL query is defined in the tag, with the formatting happening below. You can edit this file to fit your needs, then restart ASpace to have it recompiled. > > b,chris. > > Chris Fitzpatrick | Developer, ArchivesSpace > Skype: chrisfitzpat | Phone: 918.236.6048 > http://archivesspace.org/ > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Emma Jolley > > Sent: Friday, August 7, 2015 7:13 AM > To: Archivesspace Users Group (archivesspace_users_group at lyralists.lyrasis.org ) > Subject: Re: [Archivesspace_Users_Group] Problems with ASpace reports > > Hi Chris > > We have had the same issues as Robin with the reports. We have tried to implement your suggested solutions below but now received the following error message which I?ve copied below. Any advice on this? > > In addition, I have asked previously but have never received an answer ? I wonder if there is any documentation on what criteria the reports use to identify records that meet the nominated criteria. For example what fields is used to indicate an unprocessed Accession and what field is used to indicate an uncatalogued accession? > > Many thanks > > Emma > > > > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org ] On Behalf Of Chris Fitzpatrick > Sent: Thursday, 6 August 2015 9:16 PM > To: Archivesspace Users Group > Cc: Zalduendo, Ines; Wendler, Robin King; Della Monica, Ilaria > Subject: Re: [Archivesspace_Users_Group] Problems with ASpace reports > > > > Hi Robin, > > So, first you need to make sure you compiled your jasper reports on startup. To do this, edit the config.rb file to have: > AppConfig[:compile_jasper] = true > > and restart ASpace. > > > This will compile the jasper jxml files ( which is most likely what's causing the "can't convert nil to String" errors) > > Also, you'll need to look at both your application and database server and make sure you're not running into a performance issue. Reports can hit the database really hard, so the timeout errors you're seeing could be the result of your server running out of RAM. > > In regards to the CSV and Excel and HTML files, yes I would say those are formatted rather poorly by default. You can edit this by modifing your Jasper reports using something like iReport or Jasper studio . Just be sure to recompile your reports. > > For the parameters, yes this feature is going to be included in a future release. I believe those labels are artifacts from AT. > > best, Chris. > > > Chris Fitzpatrick | Developer, ArchivesSpace > Skype: chrisfitzpat | Phone: 918.236.6048 > http://archivesspace.org/ > > From:archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of McElheny, Robin G. > > Sent: Wednesday, August 5, 2015 5:55 PM > To: Archivesspace Users Group > Cc: Zalduendo, Ines; Wendler, Robin King; Della Monica, Ilaria > Subject: [Archivesspace_Users_Group] Problems with ASpace reports > > At Harvard, we are having major problems with the reporting functionality in the latest ArchivesSpace release. We have tested the reports in our own installation and in the ASpace sandbox with very little success. See below for more details. > We didn?t see any issues in JIRA that reflects these problems. Has anyone else encountered them? If so, have you resolved them ? and how? > Record selection issues: > The Accessions Acquired and Accessions Production reports supposedly allow for specified time periods, but no date parameters show up in the report user interface. > > > In other cases it is unclear how/where to select records for the report (e.g. Digital Object Record). No selection parameters appear in the report interface. Are we supposed to browse records, then select them using the check boxes, then generate reports? > > Report format issues: > In cases where we were able to download CSV and Excel reports (Accessions Cataloged, Accessions Deaccessions List, Accessions Inventory), we were unable to sort these reports because the formatting appears to be frozen. The output of the report does not match the file type. It is like getting a static document layered on top of a spreadsheet, rather than an actual spreadsheet. > > Xlsx downloads don't export uniform cell sizes, so Excel sorting returns a warning saying "this operation requires the merged cells to be identically sized" > > In order for the Xlsx downloads to be useful, each field should be in a separate column to allow tallying and sorting, but the ASpace downloads don?t do this. Some examples: > > In the case of the Accession Deaccession List Report, opening the CSV download in Excel resulted in a very messy, single column spreadsheet that broke data about one deaccesion across multiple rows. (Example: row 48= "Additional records of the League of Women Voters (Cambridge, Mass.),,,,,,1376,,," and row 49 = ",Accession Date:,,05/01/1968,Extent:,1.00 Linear_feet,,,,:"). > > Here is a screen shot: > > Here?s another example: > > In the case of an HTML report, it displays page footers ? odd for online display. > > > Report failure/timeout: > We encountered many failures. > Example: > When we attempted to download an XLSX AccessionsAcquired report in the ArchivesSpace sandbox, we got the following message: > > Internal Server Error (500) > Request Method: GET > Request URL: http://localhost:8089/repositories/4/reports/accessionsacquiredreport?lock_version=&format=xlsx > > (TypeError) can't convert nil into String > > You're seeing this error because you use JRuby::Rack::ErrorApp::ShowStatus. > > Another example: > > We were unable to generate any successful Resource reports. All attempts to download reports in any format resulted in ?Waiting for (server)? messages with no results. > > > Robin McElheny > Associate University Archivist for Collections and Public Services > Harvard University Archives > Pusey Library > Cambridge, MA 02138 > Email: robin_mcelheny at harvard.edu > Phone: 617-495-2461 > Fax: 617-495-8011 > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > > > -- > Nathan Stevens > Programmer/Analyst > Digital Library Technology Services > New York University > > 1212-998-2653 > ns96 at nyu.edu _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From robersonkl at sfasu.edu Tue Sep 1 17:33:44 2015 From: robersonkl at sfasu.edu (Karrie L Roberson) Date: Tue, 01 Sep 2015 21:33:44 +0000 Subject: [Archivesspace_Users_Group] Problems with ASpace reports In-Reply-To: <6DC69989-AC47-48B5-AB01-939232F6BCB2@gmail.com> References: <81FF938BA2407B4DA1E134E7FA5C09EC01EB725429@EXMBX1.shire.nla.gov.au> <81FF938BA2407B4DA1E134E7FA5C09EC01EB72D9D0@EXMBX1.shire.nla.gov.au> <81FF938BA2407B4DA1E134E7FA5C09EC01EB74D441@EXMBX2.shire.nla.gov.au> <6DC69989-AC47-48B5-AB01-939232F6BCB2@gmail.com> Message-ID: It returns "empty set". Is there anything we can do to add those stored procedures back? We had to make some changes to the data that got carried over from the migration from Archon. :/ Thanks, Karrie ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org [archivesspace_users_group-bounces at lyralists.lyrasis.org] on behalf of Brian Hoffman [brianjhoffman at gmail.com] Sent: Tuesday, September 01, 2015 4:28 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problems with ASpace reports Hi, It sounds like you may have lost the mysql stored procedures that the reports require. What happens when you log in to mysql and type: > select name from mysql.proc ? P.S. What caused you to dump the mysql file, edit it, and reload it? That is not something I recommend doing. On Sep 1, 2015, at 5:08 PM, Karrie L Roberson > wrote: We're seeing the same type of messages as below with the messages that are seen below. Our error message is "ResourcesLocationsListReport - net.sf.jasperreports.engine.JRException: Error executing SQL statement for : resourcesLocationsList". We edited the 'config.rb' file with the jasper reports uncommented, updated the 2 files in the PR issue mentioned below, and restarted Archivesspace. Just FYI: Weeks ago, we've done a command line mysqldump of the database without the "--routines" flag added (with ArchivesSpace shutdown), made some changes to the file and replaced the database with the updated file. Thanks, Karrie ?The views and opinions expressed in this message are my own and do not necessarily reflect the views and opinions of Stephen F. Austin State University, its Board of Regents, or the State of Texas.? ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org [archivesspace_users_group-bounces at lyralists.lyrasis.org] on behalf of Emma Jolley [EJOLLEY at nla.gov.au] Sent: Sunday, August 30, 2015 11:57 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problems with ASpace reports Hi Apologies for the long delay in replying. I can send you a MySQL dump of the AS database ? however there is a lot of confidential acquisition information in the database. Are there any procedures for confidential information? Thanks Emma From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Nathan Stevens Sent: Friday, 14 August 2015 10:28 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problems with ASpace reports Hi, The JDK version shouldn't be a problem. This seems like the report is encountering some data it can't handle. Can you send us a MySQL dump of your ASpace database so we can try and replicate the problem on our end? On Fri, Aug 14, 2015 at 3:31 AM, Emma Jolley > wrote: My apologies for not having sent through the information about the Log. I have to liaise for some time with our IT to get this information. They have sent me the following information which may be of help? Many thanks Emma **** The log entry when running (as an example) the report mentioned in the email below is: D, [2015-08-10T17:58:14.599000 #3236] DEBUG -- : Thread-10076116: GET /repositories/2/reports/accessionsunprocessedreport?lock_version=&format=json [session: nil] D, [2015-08-10T17:58:14.602000 #3236] DEBUG -- : Thread-10076116: Post-processed params: {:format=>"json", :repo_id=>2} D, [2015-08-10T17:58:14.892000 #3236] DEBUG -- : Thread-10076116: Responded with [404, {"Content-Type"=>"application/json; charset=UTF-8", "Cache-Control"=>"private, must-revalidate, max-age=0", "Content-Length"=>"144"}, ["{\"error\":{\"AccessionsUnprocessedReport\":[\"net.sf.jasperreports.engine.JRException: Error executing SQL statement for : accessionsUnprocessed\"]}}"]]... in 292.0ms Rendered shared/_breadcrumb.html.erb (1.0ms) Rendered /opt/archivesspace-1.3.0/archivesspace/plugins/nla_accession_reports/frontend/views/reports/index.html.erb within layouts/application (82.0ms) Rendered shared/_browser_support.html.erb (0.0ms) Rendered shared/_header_user.html.erb (6.0ms) Rendered shared/_header_global.html.erb (6.0ms) Rendered site/_branding.html.erb (0.0ms) Rendered shared/_advanced_search.html.erb (5.0ms) Rendered shared/_header_repository.html.erb (18.0ms) Rendered site/_footer.html.erb (0.0ms) Rendered shared/_templates.html.erb (2.0ms) Completed 200 OK in 448.0ms (Views: 114.0ms) Which is not helpful as it essentially just says exactly what gets displayed on the interface. net.sf.jasperreports.engine.JRException: Error executing SQL statement for : accessionsUnprocessed I?ve run the query in this report directly against the database successfully (cut and paste from reports/Accessions/AccessionsUnprocessedReport/AccessionsUnprocessedReport.jrxml and substituting in the repo id) so I think the SQL itself is sound. Further info: The report config being used are: #AppConfig[:report_page_layout] = "letter landscape" AppConfig[:enable_jasper] = true AppConfig[:compile_jasper] = true I?ve tried with the report_page_layout both commented and uncommented. The java version is: java version "1.7.0_85" OpenJDK Runtime Environment (rhel-2.6.1.3.el6_7-x86_64 u85-b01) OpenJDK 64-Bit Server VM (build 24.85-b03, mixed mode) Could there be an issue with using the OpenJDK rather than Oracle?s JDK perhaps ? From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brian Hoffman Sent: Friday, 14 August 2015 12:37 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problems with ASpace reports Is it possible that your database was restored from a backup or that you created your database elsewhere and then imported it into MySQL? If so, you may simply be missing the stored procedures the Jasper reports rely on. There is a PR concerning this issue here: https://github.com/archivesspace/archivesspace/pull/244 Brian On Aug 7, 2015, at 5:49 AM, Chris Fitzpatrick > wrote: Hi Emma, Can you look at what's being output into the log? The easiest way to see what the report is doing is to look at the Jasper XML, which you can see here =>https://github.com/archivesspace/archivesspace/blob/master/reports/Accessions/AccessionsUnprocessedReport/AccessionsUnprocessedReport.jrxml#L20-L37 The basic SQL query is defined in the tag, with the formatting happening below. You can edit this file to fit your needs, then restart ASpace to have it recompiled. b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Emma Jolley > Sent: Friday, August 7, 2015 7:13 AM To: Archivesspace Users Group (archivesspace_users_group at lyralists.lyrasis.org) Subject: Re: [Archivesspace_Users_Group] Problems with ASpace reports Hi Chris We have had the same issues as Robin with the reports. We have tried to implement your suggested solutions below but now received the following error message which I?ve copied below. Any advice on this? In addition, I have asked previously but have never received an answer ? I wonder if there is any documentation on what criteria the reports use to identify records that meet the nominated criteria. For example what fields is used to indicate an unprocessed Accession and what field is used to indicate an uncatalogued accession? Many thanks Emma From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Thursday, 6 August 2015 9:16 PM To: Archivesspace Users Group Cc: Zalduendo, Ines; Wendler, Robin King; Della Monica, Ilaria Subject: Re: [Archivesspace_Users_Group] Problems with ASpace reports Hi Robin, So, first you need to make sure you compiled your jasper reports on startup. To do this, edit the config.rb file to have: AppConfig[:compile_jasper] = true and restart ASpace. This will compile the jasper jxml files ( which is most likely what's causing the "can't convert nil to String" errors) Also, you'll need to look at both your application and database server and make sure you're not running into a performance issue. Reports can hit the database really hard, so the timeout errors you're seeing could be the result of your server running out of RAM. In regards to the CSV and Excel and HTML files, yes I would say those are formatted rather poorly by default. You can edit this by modifing your Jasper reports using something like iReport or Jasper studio. Just be sure to recompile your reports. For the parameters, yes this feature is going to be included in a future release. I believe those labels are artifacts from AT. best, Chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From:archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of McElheny, Robin G. > Sent: Wednesday, August 5, 2015 5:55 PM To: Archivesspace Users Group Cc: Zalduendo, Ines; Wendler, Robin King; Della Monica, Ilaria Subject: [Archivesspace_Users_Group] Problems with ASpace reports At Harvard, we are having major problems with the reporting functionality in the latest ArchivesSpace release. We have tested the reports in our own installation and in the ASpace sandbox with very little success. See below for more details. We didn?t see any issues in JIRA that reflects these problems. Has anyone else encountered them? If so, have you resolved them ? and how? Record selection issues: * The Accessions Acquired and Accessions Production reports supposedly allow for specified time periods, but no date parameters show up in the report user interface. * In other cases it is unclear how/where to select records for the report (e.g. Digital Object Record). No selection parameters appear in the report interface. Are we supposed to browse records, then select them using the check boxes, then generate reports? Report format issues: * In cases where we were able to download CSV and Excel reports (Accessions Cataloged, Accessions Deaccessions List, Accessions Inventory), we were unable to sort these reports because the formatting appears to be frozen. The output of the report does not match the file type. It is like getting a static document layered on top of a spreadsheet, rather than an actual spreadsheet. * Xlsx downloads don't export uniform cell sizes, so Excel sorting returns a warning saying "this operation requires the merged cells to be identically sized" * In order for the Xlsx downloads to be useful, each field should be in a separate column to allow tallying and sorting, but the ASpace downloads don?t do this. Some examples: In the case of the Accession Deaccession List Report, opening the CSV download in Excel resulted in a very messy, single column spreadsheet that broke data about one deaccesion across multiple rows. (Example: row 48= "Additional records of the League of Women Voters (Cambridge, Mass.),,,,,,1376,,," and row 49 = ",Accession Date:,,05/01/1968,Extent:,1.00 Linear_feet,,,,:"). Here is a screen shot: * Here?s another example: * In the case of an HTML report, it displays page footers ? odd for online display. Report failure/timeout: * We encountered many failures. Example: When we attempted to download an XLSX AccessionsAcquired report in the ArchivesSpace sandbox, we got the following message: Internal Server Error (500) Request Method: GET Request URL: http://localhost:8089/repositories/4/reports/accessionsacquiredreport?lock_version=&format=xlsx (TypeError) can't convert nil into String You're seeing this error because you use JRuby::Rack::ErrorApp::ShowStatus. Another example: * We were unable to generate any successful Resource reports. All attempts to download reports in any format resulted in ?Waiting for (server)? messages with no results. Robin McElheny Associate University Archivist for Collections and Public Services Harvard University Archives Pusey Library Cambridge, MA 02138 Email: robin_mcelheny at harvard.edu Phone: 617-495-2461 Fax: 617-495-8011 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Nathan Stevens Programmer/Analyst Digital Library Technology Services New York University 1212-998-2653 ns96 at nyu.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From brianjhoffman at gmail.com Tue Sep 1 17:38:32 2015 From: brianjhoffman at gmail.com (Brian Hoffman) Date: Tue, 1 Sep 2015 17:38:32 -0400 Subject: [Archivesspace_Users_Group] Problems with ASpace reports In-Reply-To: References: <81FF938BA2407B4DA1E134E7FA5C09EC01EB725429@EXMBX1.shire.nla.gov.au> <81FF938BA2407B4DA1E134E7FA5C09EC01EB72D9D0@EXMBX1.shire.nla.gov.au> <81FF938BA2407B4DA1E134E7FA5C09EC01EB74D441@EXMBX2.shire.nla.gov.au> <6DC69989-AC47-48B5-AB01-939232F6BCB2@gmail.com> Message-ID: Hi Karrie, Yes, as it happens I was dealing with the same issue today. You can install this plugin and it will bring back the stored procedures. Please test this on a copy of your database first! https://github.com/quoideneuf/aspace_stored_procedures And I am obliged to say tsk tsk for doing find and replace on your sql dump but will leave it at that if you promise not to do it again! Brian > On Sep 1, 2015, at 5:33 PM, Karrie L Roberson wrote: > > It returns "empty set". Is there anything we can do to add those stored procedures back? > > We had to make some changes to the data that got carried over from the migration from Archon. :/ > > Thanks, > Karrie > From: archivesspace_users_group-bounces at lyralists.lyrasis.org [archivesspace_users_group-bounces at lyralists.lyrasis.org] on behalf of Brian Hoffman [brianjhoffman at gmail.com] > Sent: Tuesday, September 01, 2015 4:28 PM > To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Problems with ASpace reports > > Hi, > > It sounds like you may have lost the mysql stored procedures that the reports require. > > What happens when you log in to mysql and type: > > > select name from mysql.proc > > ? > > P.S. What caused you to dump the mysql file, edit it, and reload it? That is not something I recommend doing. > > > >> On Sep 1, 2015, at 5:08 PM, Karrie L Roberson > wrote: >> >> We're seeing the same type of messages as below with the messages that are seen below. Our error message is "ResourcesLocationsListReport - net.sf.jasperreports.engine.JRException: Error executing SQL statement for : resourcesLocationsList". >> >> We edited the 'config.rb' file with the jasper reports uncommented, updated the 2 files in the PR issue mentioned below, and restarted Archivesspace. >> >> Just FYI: Weeks ago, we've done a command line mysqldump of the database without the "--routines" flag added (with ArchivesSpace shutdown), made some changes to the file and replaced the database with the updated file. >> >> Thanks, >> Karrie >> >> ?The views and opinions expressed in this message are my own and do not necessarily reflect the views and opinions of Stephen F. Austin State University, its Board of Regents, or the State of Texas.? >> From: archivesspace_users_group-bounces at lyralists.lyrasis.org [archivesspace_users_group-bounces at lyralists.lyrasis.org ] on behalf of Emma Jolley [EJOLLEY at nla.gov.au ] >> Sent: Sunday, August 30, 2015 11:57 PM >> To: Archivesspace Users Group >> Subject: Re: [Archivesspace_Users_Group] Problems with ASpace reports >> >> Hi >> >> Apologies for the long delay in replying. I can send you a MySQL dump of the AS database ? however there is a lot of confidential acquisition information in the database. Are there any procedures for confidential information? >> >> Thanks >> >> Emma >> >> From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org ] On Behalf Of Nathan Stevens >> Sent: Friday, 14 August 2015 10:28 PM >> To: Archivesspace Users Group >> Subject: Re: [Archivesspace_Users_Group] Problems with ASpace reports >> >> Hi, >> >> The JDK version shouldn't be a problem. This seems like the report is encountering some data it can't handle. Can you send us a MySQL dump of your ASpace database so we can try and replicate the problem on our end? >> >> On Fri, Aug 14, 2015 at 3:31 AM, Emma Jolley > wrote: >> My apologies for not having sent through the information about the Log. I have to liaise for some time with our IT to get this information. They have sent me the following information which may be of help? >> >> Many thanks >> >> Emma >> **** >> >> The log entry when running (as an example) the report mentioned in the email below is: >> >> D, [2015-08-10T17:58:14.599000 #3236] DEBUG -- : Thread-10076116: GET /repositories/2/reports/accessionsunprocessedreport?lock_version=&format=json [session: nil] >> >> D, [2015-08-10T17:58:14.602000 #3236] DEBUG -- : Thread-10076116: Post-processed params: {:format=>"json", :repo_id=>2} >> >> D, [2015-08-10T17:58:14.892000 #3236] DEBUG -- : Thread-10076116: Responded with [404, {"Content-Type"=>"application/json; charset=UTF-8", "Cache-Control"=>"private, must-revalidate, max-age=0", "Content-Length"=>"144"}, ["{\"error\":{\"AccessionsUnprocessedReport\":[\"net.sf.jasperreports.engine.JRException: Error executing SQL statement for : accessionsUnprocessed\"]}}"]]... in 292.0ms >> >> Rendered shared/_breadcrumb.html.erb (1.0ms) >> >> Rendered /opt/archivesspace-1.3.0/archivesspace/plugins/nla_accession_reports/frontend/views/reports/index.html.erb within layouts/application (82.0ms) >> >> Rendered shared/_browser_support.html.erb (0.0ms) >> >> Rendered shared/_header_user.html.erb (6.0ms) >> >> Rendered shared/_header_global.html.erb (6.0ms) >> >> Rendered site/_branding.html.erb (0.0ms) >> >> Rendered shared/_advanced_search.html.erb (5.0ms) >> >> Rendered shared/_header_repository.html.erb (18.0ms) >> >> Rendered site/_footer.html.erb (0.0ms) >> >> Rendered shared/_templates.html.erb (2.0ms) >> >> Completed 200 OK in 448.0ms (Views: 114.0ms) >> >> >> Which is not helpful as it essentially just says exactly what gets displayed on the interface. >> >> net.sf.jasperreports.engine.JRException: Error executing SQL statement for : accessionsUnprocessed >> >> I?ve run the query in this report directly against the database successfully (cut and paste from reports/Accessions/AccessionsUnprocessedReport/AccessionsUnprocessedReport.jrxml and substituting in the repo id) so I think the SQL itself is sound. >> >> Further info: >> >> The report config being used are: >> #AppConfig[:report_page_layout] = "letter landscape" >> >> AppConfig[:enable_jasper] = true >> >> AppConfig[:compile_jasper] = true >> I?ve tried with the report_page_layout both commented and uncommented. >> >> The java version is: >> java version "1.7.0_85" >> >> OpenJDK Runtime Environment (rhel-2.6.1.3.el6_7-x86_64 u85-b01) >> >> OpenJDK 64-Bit Server VM (build 24.85-b03, mixed mode) >> >> >> Could there be an issue with using the OpenJDK rather than Oracle?s JDK perhaps ? >> >> >> >> From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org ] On Behalf Of Brian Hoffman >> Sent: Friday, 14 August 2015 12:37 PM >> To: Archivesspace Users Group >> >> Subject: Re: [Archivesspace_Users_Group] Problems with ASpace reports >> >> Is it possible that your database was restored from a backup or that you created your database elsewhere and then imported it into MySQL? If so, you may simply be missing the stored procedures the Jasper reports rely on. There is a PR concerning this issue here: >> >> https://github.com/archivesspace/archivesspace/pull/244 >> >> Brian >> >> >> >> On Aug 7, 2015, at 5:49 AM, Chris Fitzpatrick > wrote: >> >> >> Hi Emma, >> >> Can you look at what's being output into the log? >> >> The easiest way to see what the report is doing is to look at the Jasper XML, which you can see here =>https://github.com/archivesspace/archivesspace/blob/master/reports/Accessions/AccessionsUnprocessedReport/AccessionsUnprocessedReport.jrxml#L20-L37 >> >> The basic SQL query is defined in the tag, with the formatting happening below. You can edit this file to fit your needs, then restart ASpace to have it recompiled. >> >> b,chris. >> >> Chris Fitzpatrick | Developer, ArchivesSpace >> Skype: chrisfitzpat | Phone: 918.236.6048 >> http://archivesspace.org/ >> >> From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Emma Jolley > >> Sent: Friday, August 7, 2015 7:13 AM >> To: Archivesspace Users Group (archivesspace_users_group at lyralists.lyrasis.org ) >> Subject: Re: [Archivesspace_Users_Group] Problems with ASpace reports >> >> Hi Chris >> >> We have had the same issues as Robin with the reports. We have tried to implement your suggested solutions below but now received the following error message which I?ve copied below. Any advice on this? >> >> In addition, I have asked previously but have never received an answer ? I wonder if there is any documentation on what criteria the reports use to identify records that meet the nominated criteria. For example what fields is used to indicate an unprocessed Accession and what field is used to indicate an uncatalogued accession? >> >> Many thanks >> >> Emma >> >> >> >> >> From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org ] On Behalf Of Chris Fitzpatrick >> Sent: Thursday, 6 August 2015 9:16 PM >> To: Archivesspace Users Group >> Cc: Zalduendo, Ines; Wendler, Robin King; Della Monica, Ilaria >> Subject: Re: [Archivesspace_Users_Group] Problems with ASpace reports >> >> >> >> Hi Robin, >> >> So, first you need to make sure you compiled your jasper reports on startup. To do this, edit the config.rb file to have: >> AppConfig[:compile_jasper] = true >> >> and restart ASpace. >> >> >> This will compile the jasper jxml files ( which is most likely what's causing the "can't convert nil to String" errors) >> >> Also, you'll need to look at both your application and database server and make sure you're not running into a performance issue. Reports can hit the database really hard, so the timeout errors you're seeing could be the result of your server running out of RAM. >> >> In regards to the CSV and Excel and HTML files, yes I would say those are formatted rather poorly by default. You can edit this by modifing your Jasper reports using something like iReport or Jasper studio . Just be sure to recompile your reports. >> >> For the parameters, yes this feature is going to be included in a future release. I believe those labels are artifacts from AT. >> >> best, Chris. >> >> >> Chris Fitzpatrick | Developer, ArchivesSpace >> Skype: chrisfitzpat | Phone: 918.236.6048 >> http://archivesspace.org/ >> >> From:archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of McElheny, Robin G. > >> Sent: Wednesday, August 5, 2015 5:55 PM >> To: Archivesspace Users Group >> Cc: Zalduendo, Ines; Wendler, Robin King; Della Monica, Ilaria >> Subject: [Archivesspace_Users_Group] Problems with ASpace reports >> >> At Harvard, we are having major problems with the reporting functionality in the latest ArchivesSpace release. We have tested the reports in our own installation and in the ASpace sandbox with very little success. See below for more details. >> We didn?t see any issues in JIRA that reflects these problems. Has anyone else encountered them? If so, have you resolved them ? and how? >> Record selection issues: >> The Accessions Acquired and Accessions Production reports supposedly allow for specified time periods, but no date parameters show up in the report user interface. >> >> >> In other cases it is unclear how/where to select records for the report (e.g. Digital Object Record). No selection parameters appear in the report interface. Are we supposed to browse records, then select them using the check boxes, then generate reports? >> >> Report format issues: >> In cases where we were able to download CSV and Excel reports (Accessions Cataloged, Accessions Deaccessions List, Accessions Inventory), we were unable to sort these reports because the formatting appears to be frozen. The output of the report does not match the file type. It is like getting a static document layered on top of a spreadsheet, rather than an actual spreadsheet. >> >> Xlsx downloads don't export uniform cell sizes, so Excel sorting returns a warning saying "this operation requires the merged cells to be identically sized" >> >> In order for the Xlsx downloads to be useful, each field should be in a separate column to allow tallying and sorting, but the ASpace downloads don?t do this. Some examples: >> >> In the case of the Accession Deaccession List Report, opening the CSV download in Excel resulted in a very messy, single column spreadsheet that broke data about one deaccesion across multiple rows. (Example: row 48= "Additional records of the League of Women Voters (Cambridge, Mass.),,,,,,1376,,," and row 49 = ",Accession Date:,,05/01/1968,Extent:,1.00 Linear_feet,,,,:"). >> >> Here is a screen shot: >> >> Here?s another example: >> >> In the case of an HTML report, it displays page footers ? odd for online display. >> >> >> Report failure/timeout: >> We encountered many failures. >> Example: >> When we attempted to download an XLSX AccessionsAcquired report in the ArchivesSpace sandbox, we got the following message: >> >> Internal Server Error (500) >> Request Method: GET >> Request URL: http://localhost:8089/repositories/4/reports/accessionsacquiredreport?lock_version=&format=xlsx >> >> (TypeError) can't convert nil into String >> >> You're seeing this error because you use JRuby::Rack::ErrorApp::ShowStatus. >> >> Another example: >> >> We were unable to generate any successful Resource reports. All attempts to download reports in any format resulted in ?Waiting for (server)? messages with no results. >> >> >> Robin McElheny >> Associate University Archivist for Collections and Public Services >> Harvard University Archives >> Pusey Library >> Cambridge, MA 02138 >> Email: robin_mcelheny at harvard.edu >> Phone: 617-495-2461 >> Fax: 617-495-8011 >> >> _______________________________________________ >> Archivesspace_Users_Group mailing list >> Archivesspace_Users_Group at lyralists.lyrasis.org >> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group >> >> >> _______________________________________________ >> Archivesspace_Users_Group mailing list >> Archivesspace_Users_Group at lyralists.lyrasis.org >> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group >> >> >> >> -- >> Nathan Stevens >> Programmer/Analyst >> Digital Library Technology Services >> New York University >> >> 1212-998-2653 >> ns96 at nyu.edu _______________________________________________ >> Archivesspace_Users_Group mailing list >> Archivesspace_Users_Group at lyralists.lyrasis.org >> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From robersonkl at sfasu.edu Tue Sep 1 17:43:02 2015 From: robersonkl at sfasu.edu (Karrie L Roberson) Date: Tue, 01 Sep 2015 21:43:02 +0000 Subject: [Archivesspace_Users_Group] Problems with ASpace reports In-Reply-To: References: <81FF938BA2407B4DA1E134E7FA5C09EC01EB725429@EXMBX1.shire.nla.gov.au> <81FF938BA2407B4DA1E134E7FA5C09EC01EB72D9D0@EXMBX1.shire.nla.gov.au> <81FF938BA2407B4DA1E134E7FA5C09EC01EB74D441@EXMBX2.shire.nla.gov.au> <6DC69989-AC47-48B5-AB01-939232F6BCB2@gmail.com> Message-ID: (Lol...after this I won't...;) ) You're a lifesaver. I'll try it out (on a test database as always first) and let you know if we have any issues. Thank you Brian for such a quick response! Thanks, Karrie ?The views and opinions expressed in this message are my own and do not necessarily reflect the views and opinions of Stephen F. Austin State University, its Board of Regents, or the State of Texas.? ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org [archivesspace_users_group-bounces at lyralists.lyrasis.org] on behalf of Brian Hoffman [brianjhoffman at gmail.com] Sent: Tuesday, September 01, 2015 4:38 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problems with ASpace reports Hi Karrie, Yes, as it happens I was dealing with the same issue today. You can install this plugin and it will bring back the stored procedures. Please test this on a copy of your database first! https://github.com/quoideneuf/aspace_stored_procedures And I am obliged to say tsk tsk for doing find and replace on your sql dump but will leave it at that if you promise not to do it again! Brian On Sep 1, 2015, at 5:33 PM, Karrie L Roberson > wrote: It returns "empty set". Is there anything we can do to add those stored procedures back? We had to make some changes to the data that got carried over from the migration from Archon. :/ Thanks, Karrie ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org [archivesspace_users_group-bounces at lyralists.lyrasis.org] on behalf of Brian Hoffman [brianjhoffman at gmail.com] Sent: Tuesday, September 01, 2015 4:28 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problems with ASpace reports Hi, It sounds like you may have lost the mysql stored procedures that the reports require. What happens when you log in to mysql and type: > select name from mysql.proc ? P.S. What caused you to dump the mysql file, edit it, and reload it? That is not something I recommend doing. On Sep 1, 2015, at 5:08 PM, Karrie L Roberson > wrote: We're seeing the same type of messages as below with the messages that are seen below. Our error message is "ResourcesLocationsListReport - net.sf.jasperreports.engine.JRException: Error executing SQL statement for : resourcesLocationsList". We edited the 'config.rb' file with the jasper reports uncommented, updated the 2 files in the PR issue mentioned below, and restarted Archivesspace. Just FYI: Weeks ago, we've done a command line mysqldump of the database without the "--routines" flag added (with ArchivesSpace shutdown), made some changes to the file and replaced the database with the updated file. Thanks, Karrie ?The views and opinions expressed in this message are my own and do not necessarily reflect the views and opinions of Stephen F. Austin State University, its Board of Regents, or the State of Texas.? ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org [archivesspace_users_group-bounces at lyralists.lyrasis.org] on behalf of Emma Jolley [EJOLLEY at nla.gov.au] Sent: Sunday, August 30, 2015 11:57 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problems with ASpace reports Hi Apologies for the long delay in replying. I can send you a MySQL dump of the AS database ? however there is a lot of confidential acquisition information in the database. Are there any procedures for confidential information? Thanks Emma From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Nathan Stevens Sent: Friday, 14 August 2015 10:28 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problems with ASpace reports Hi, The JDK version shouldn't be a problem. This seems like the report is encountering some data it can't handle. Can you send us a MySQL dump of your ASpace database so we can try and replicate the problem on our end? On Fri, Aug 14, 2015 at 3:31 AM, Emma Jolley > wrote: My apologies for not having sent through the information about the Log. I have to liaise for some time with our IT to get this information. They have sent me the following information which may be of help? Many thanks Emma **** The log entry when running (as an example) the report mentioned in the email below is: D, [2015-08-10T17:58:14.599000 #3236] DEBUG -- : Thread-10076116: GET /repositories/2/reports/accessionsunprocessedreport?lock_version=&format=json [session: nil] D, [2015-08-10T17:58:14.602000 #3236] DEBUG -- : Thread-10076116: Post-processed params: {:format=>"json", :repo_id=>2} D, [2015-08-10T17:58:14.892000 #3236] DEBUG -- : Thread-10076116: Responded with [404, {"Content-Type"=>"application/json; charset=UTF-8", "Cache-Control"=>"private, must-revalidate, max-age=0", "Content-Length"=>"144"}, ["{\"error\":{\"AccessionsUnprocessedReport\":[\"net.sf.jasperreports.engine.JRException: Error executing SQL statement for : accessionsUnprocessed\"]}}"]]... in 292.0ms Rendered shared/_breadcrumb.html.erb (1.0ms) Rendered /opt/archivesspace-1.3.0/archivesspace/plugins/nla_accession_reports/frontend/views/reports/index.html.erb within layouts/application (82.0ms) Rendered shared/_browser_support.html.erb (0.0ms) Rendered shared/_header_user.html.erb (6.0ms) Rendered shared/_header_global.html.erb (6.0ms) Rendered site/_branding.html.erb (0.0ms) Rendered shared/_advanced_search.html.erb (5.0ms) Rendered shared/_header_repository.html.erb (18.0ms) Rendered site/_footer.html.erb (0.0ms) Rendered shared/_templates.html.erb (2.0ms) Completed 200 OK in 448.0ms (Views: 114.0ms) Which is not helpful as it essentially just says exactly what gets displayed on the interface. net.sf.jasperreports.engine.JRException: Error executing SQL statement for : accessionsUnprocessed I?ve run the query in this report directly against the database successfully (cut and paste from reports/Accessions/AccessionsUnprocessedReport/AccessionsUnprocessedReport.jrxml and substituting in the repo id) so I think the SQL itself is sound. Further info: The report config being used are: #AppConfig[:report_page_layout] = "letter landscape" AppConfig[:enable_jasper] = true AppConfig[:compile_jasper] = true I?ve tried with the report_page_layout both commented and uncommented. The java version is: java version "1.7.0_85" OpenJDK Runtime Environment (rhel-2.6.1.3.el6_7-x86_64 u85-b01) OpenJDK 64-Bit Server VM (build 24.85-b03, mixed mode) Could there be an issue with using the OpenJDK rather than Oracle?s JDK perhaps ? From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brian Hoffman Sent: Friday, 14 August 2015 12:37 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problems with ASpace reports Is it possible that your database was restored from a backup or that you created your database elsewhere and then imported it into MySQL? If so, you may simply be missing the stored procedures the Jasper reports rely on. There is a PR concerning this issue here: https://github.com/archivesspace/archivesspace/pull/244 Brian On Aug 7, 2015, at 5:49 AM, Chris Fitzpatrick > wrote: Hi Emma, Can you look at what's being output into the log? The easiest way to see what the report is doing is to look at the Jasper XML, which you can see here =>https://github.com/archivesspace/archivesspace/blob/master/reports/Accessions/AccessionsUnprocessedReport/AccessionsUnprocessedReport.jrxml#L20-L37 The basic SQL query is defined in the tag, with the formatting happening below. You can edit this file to fit your needs, then restart ASpace to have it recompiled. b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Emma Jolley > Sent: Friday, August 7, 2015 7:13 AM To: Archivesspace Users Group (archivesspace_users_group at lyralists.lyrasis.org) Subject: Re: [Archivesspace_Users_Group] Problems with ASpace reports Hi Chris We have had the same issues as Robin with the reports. We have tried to implement your suggested solutions below but now received the following error message which I?ve copied below. Any advice on this? In addition, I have asked previously but have never received an answer ? I wonder if there is any documentation on what criteria the reports use to identify records that meet the nominated criteria. For example what fields is used to indicate an unprocessed Accession and what field is used to indicate an uncatalogued accession? Many thanks Emma From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Thursday, 6 August 2015 9:16 PM To: Archivesspace Users Group Cc: Zalduendo, Ines; Wendler, Robin King; Della Monica, Ilaria Subject: Re: [Archivesspace_Users_Group] Problems with ASpace reports Hi Robin, So, first you need to make sure you compiled your jasper reports on startup. To do this, edit the config.rb file to have: AppConfig[:compile_jasper] = true and restart ASpace. This will compile the jasper jxml files ( which is most likely what's causing the "can't convert nil to String" errors) Also, you'll need to look at both your application and database server and make sure you're not running into a performance issue. Reports can hit the database really hard, so the timeout errors you're seeing could be the result of your server running out of RAM. In regards to the CSV and Excel and HTML files, yes I would say those are formatted rather poorly by default. You can edit this by modifing your Jasper reports using something like iReport or Jasper studio. Just be sure to recompile your reports. For the parameters, yes this feature is going to be included in a future release. I believe those labels are artifacts from AT. best, Chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From:archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of McElheny, Robin G. > Sent: Wednesday, August 5, 2015 5:55 PM To: Archivesspace Users Group Cc: Zalduendo, Ines; Wendler, Robin King; Della Monica, Ilaria Subject: [Archivesspace_Users_Group] Problems with ASpace reports At Harvard, we are having major problems with the reporting functionality in the latest ArchivesSpace release. We have tested the reports in our own installation and in the ASpace sandbox with very little success. See below for more details. We didn?t see any issues in JIRA that reflects these problems. Has anyone else encountered them? If so, have you resolved them ? and how? Record selection issues: * The Accessions Acquired and Accessions Production reports supposedly allow for specified time periods, but no date parameters show up in the report user interface. * In other cases it is unclear how/where to select records for the report (e.g. Digital Object Record). No selection parameters appear in the report interface. Are we supposed to browse records, then select them using the check boxes, then generate reports? Report format issues: * In cases where we were able to download CSV and Excel reports (Accessions Cataloged, Accessions Deaccessions List, Accessions Inventory), we were unable to sort these reports because the formatting appears to be frozen. The output of the report does not match the file type. It is like getting a static document layered on top of a spreadsheet, rather than an actual spreadsheet. * Xlsx downloads don't export uniform cell sizes, so Excel sorting returns a warning saying "this operation requires the merged cells to be identically sized" * In order for the Xlsx downloads to be useful, each field should be in a separate column to allow tallying and sorting, but the ASpace downloads don?t do this. Some examples: In the case of the Accession Deaccession List Report, opening the CSV download in Excel resulted in a very messy, single column spreadsheet that broke data about one deaccesion across multiple rows. (Example: row 48= "Additional records of the League of Women Voters (Cambridge, Mass.),,,,,,1376,,," and row 49 = ",Accession Date:,,05/01/1968,Extent:,1.00 Linear_feet,,,,:"). Here is a screen shot: * Here?s another example: * In the case of an HTML report, it displays page footers ? odd for online display. Report failure/timeout: * We encountered many failures. Example: When we attempted to download an XLSX AccessionsAcquired report in the ArchivesSpace sandbox, we got the following message: Internal Server Error (500) Request Method: GET Request URL: http://localhost:8089/repositories/4/reports/accessionsacquiredreport?lock_version=&format=xlsx (TypeError) can't convert nil into String You're seeing this error because you use JRuby::Rack::ErrorApp::ShowStatus. Another example: * We were unable to generate any successful Resource reports. All attempts to download reports in any format resulted in ?Waiting for (server)? messages with no results. Robin McElheny Associate University Archivist for Collections and Public Services Harvard University Archives Pusey Library Cambridge, MA 02138 Email: robin_mcelheny at harvard.edu Phone: 617-495-2461 Fax: 617-495-8011 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Nathan Stevens Programmer/Analyst Digital Library Technology Services New York University 1212-998-2653 ns96 at nyu.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From Margaret.Hughes at ucsf.edu Tue Sep 1 18:41:03 2015 From: Margaret.Hughes at ucsf.edu (Hughes, Margaret (Library)) Date: Tue, 1 Sep 2015 22:41:03 +0000 Subject: [Archivesspace_Users_Group] import error, record_uri=doesn't exist Message-ID: <97D70967DDC99445AD5ECD700A905CAC5DE7E355@ex08.net.ucsf.edu> Hi all, I'm receiving this error when attempting to import an accessions csv file: !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! IMPORT ERROR !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! Error: # !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! I saw Jared Campbell's earlier emails regarding the same error, but I'm not quite sure what I need to do to fix this. We are using v1.2.0 and it's hosted by the CDL. Any help would be much appreciated! Best, Margaret Hughes UCSF Archives & Special Collections -------------- next part -------------- An HTML attachment was scrubbed... URL: From epyers at slv.vic.gov.au Wed Sep 2 01:05:18 2015 From: epyers at slv.vic.gov.au (Emily Pyers) Date: Wed, 2 Sep 2015 05:05:18 +0000 Subject: [Archivesspace_Users_Group] Upper limit on PDF output? Message-ID: <0d342a274ba046ddb470cc3f861294ad@STAFFEXCH01.staff.local> Hi, I?ve been waiting 4 hours for AS to print a resource to PDF. As far as I can tell, the log has been frozen on the same action for about 2 of those hours. It?s a pretty hefty list ? around 7,000 items under 26 series, so I?m wondering if I?ve maxed out the print to PDF option and it?s fallen over.. Has anyone else had success with printing similarly large lists to PDF? And is there a known upper limit on Print to PDF? I tested the same list in Archivist?s Toolkit, and it managed to output the list in under 10 mins. Thanks, Emily Pyers Emily Pyers | Collections Cataloguing Librarian | Storage & Digital Collection Services State Library Victoria | 328 Swanston Street | Melbourne VIC 3000 T +61 3 8664 7368 | epyers at slv.vic.gov.au slv.vic.gov.au [Australian Sketchbook] This message and any attachment is intended only for the use of the Addressee and may contain information that is PRIVILEGED and CONFIDENTIAL. If you are not the intended recipient, you are hereby notified that any dissemination of this communication is strictly prohibited. If you have received this communication in error, please delete all copies of the message and its attachments and notify the sender immediately. Thank you. -------------- next part -------------- An HTML attachment was scrubbed... URL: From HurtT at easternct.edu Wed Sep 2 08:29:09 2015 From: HurtT at easternct.edu (Hurt, Tara (Library)) Date: Wed, 2 Sep 2015 12:29:09 +0000 Subject: [Archivesspace_Users_Group] Help With Access In-Reply-To: References: Message-ID: Good afternoon Brad. I followed the instructions to run a log report but I think I need out Systems Librarian to do this (I keep getting a administrative login screen). I am trying to get a log run now so I can send it to you. Tara From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brad Westbrook Sent: Monday, August 31, 2015 10:12 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Help With Access Tara, Could you repeat the activity that produces the problem and then send us the log? Thanks, Brad W. From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Hurt, Tara (Library) Sent: Monday, August 31, 2015 9:55 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Help With Access Hi Brad. I have access to the following browsers, I usually use FireFox, but I have tried getting access on all three, with the same runtime error. Internet Explorer 10.0 Mozilla FireFox I have even tried on a Mac, using Safari and I get the same runtime error. Thank you so much for your help, AS has been working very well so I am not sure why we are not having this glitch. I am in a meeting from 10-11 but then back at my office / machine. Thank you. Tara From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brad Westbrook Sent: Monday, August 31, 2015 9:39 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Help With Access Hi, Tara, In what browser are you experiencing this problem? If IE, what version are you using? Brad W. From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Hurt, Tara (Library) Sent: Monday, August 31, 2015 9:34 AM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Help With Access Good morning, I am still having trouble accessing Archives Space and I am getting run time errors. Last week I could not get the screen to stay active enough to capture BUT I did capture some screens today. The first capture below (first attachment) is the home screen I get ... all seems to be as normal here. Sometimes when I click to login in I get the run time error screen below. Sometimes if it does let me login, then as soon as I click on anything in AS, I get the run time error below (second screen shot attached). Cannot seem to get by this error .. we really need your help, it is the start of the academic year and we need the AS access. Thanks again for your help. Tara -------------- next part -------------- An HTML attachment was scrubbed... URL: From Joshua.D.Shaw at dartmouth.edu Wed Sep 2 13:24:50 2015 From: Joshua.D.Shaw at dartmouth.edu (Joshua D. Shaw) Date: Wed, 2 Sep 2015 17:24:50 +0000 Subject: [Archivesspace_Users_Group] Database Integrity Constraint Error on Agent Save In-Reply-To: References: Message-ID: Thanks, Brian. I'll try and reproduce and report back if I can. Joshua From: Brian Hoffman Reply-To: Archivesspace Users Group Date: Sunday, August 30, 2015 at 8:16 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Database Integrity Constraint Error on Agent Save Yes, I think this is related to the number field of the telephone table. Are you able to create the same agent record out of the context of the resource record? If you are able to reproduce this from a blank agent record, could you record the steps and file a bug? On Aug 28, 2015, at 4:56 PM, Joshua D. Shaw > wrote: Has anyone seen the following error? Error: en.validation_errors.database_integrity_constraint_conflict__java__javasql__sqlexception__field__number__doesn_t_have_a_default_value This occurred when a user attempted to save an agent while creating a resources - i.e. the agent was created in the process of creating the resource. The error *may* be related to a plugin we had developed for us by Hudson-Molonglo, but the error is so unspecific its *very* difficult to tell exactly what caused the issue and none of the fields in the tables used by that plugin are named "number." I'm leaning toward the telephone table (the subsection of contact details) as the culprit since it does have a field "number" that does not have a default value set. Unfortunately, I haven't been able to replicate this issue, so its just the one data point:-( We are running at 1.3.0 *without* the latest performance patches. Thanks! Joshua _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From ktasker at library.berkeley.edu Wed Sep 2 20:04:28 2015 From: ktasker at library.berkeley.edu (Kate Tasker) Date: Wed, 2 Sep 2015 17:04:28 -0700 Subject: [Archivesspace_Users_Group] default values in Accession and Resource Records Message-ID: Dear list, Can anyone share instructions on how to create and use default values in Accession and Resource records in version 1.3? I can see there's now an option to Edit Default Values in the Browse/Accessions or Browse/Resources results screens, and I located and ticked the check-box to "Pre-Populate Records" under the User Preference Defaults options. But for some reason the saved default values are still not appearing when I try and create new Accession or Resource Records - what am I missing? Thanks for any hints or help- we're eager to take advantage of this fabulous new feature! -Kate Kate Tasker Digital Archivist The Bancroft Library University of California Berkeley, CA 94720-6000 -------------- next part -------------- An HTML attachment was scrubbed... URL: From brad.westbrook at lyrasis.org Thu Sep 3 09:07:34 2015 From: brad.westbrook at lyrasis.org (Brad Westbrook) Date: Thu, 3 Sep 2015 13:07:34 +0000 Subject: [Archivesspace_Users_Group] default values in Accession and Resource Records In-Reply-To: References: Message-ID: Hi, Kate, and everybody else, Here is first draft (still under review) for how to set default values in ArchivesSpace v. 1.3.0. Let me know if anything is unclear or even wrong. Best, Brad W. ********* Default values Users can set default values throughout the application. Default values are typically set when the value of a field is very frequently the same across records. For instance, a segment of the identifier in an accession and / or resource record might be to indicate the custodial repository. If the repository identifier is set as a default value for a segment of the accession and / or resource identifier, then that segment will be populated with that identifier whenever a new accession or resource record is created. In short, setting default values for repetitive data values is a good way for repositories to streamline data input. Default values can be edited in a record that they have been applied to. Also default values can be reset at any time. Doing so will have no impact on applications of the prior default value; they will be retained in the records in which they were applied. But default values are not applied in spawning an accession or resource record from a source accession record. How to set default values: To set default values you need to log in to ArchivesSpaces as either an administrator or repository manager. Click on the option for My Repository Preferences [cid:image001.jpg at 01D0E628.5A7B3A50] And activate the option to pre-populate records [cid:image002.jpg at 01D0E628.5A7B3A50] Then click on Save to save your new preferences. Now open the browse list for the record type you want to set default values for and click on the option to Edit Default Values at the top of the list [cid:image003.jpg at 01D0E628.5A7B3A50] In the case of resources and digital objects, you will need to select between setting default values for the parent record or the component record: [cid:image004.jpg at 01D0E628.5A7B3A50] Next, open up a blank record of the type you set default values for, and enter the value defaults into the appropriate fields: [cid:image005.jpg at 01D0E628.5A7B3A50] Click on Save to save the default values to the template. When creating a new record, the default values should populate the fields to which they are assigned: [cid:image006.jpg at 01D0E628.5A7B3A50] At any time that you want to not apply the default values, simply return to and de-activate the option to pre-populate records. This will result in an empty template when you start a new record. Remember, setting default values is most effective for values that are the same across many records. From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kate Tasker Sent: Wednesday, September 02, 2015 8:04 PM To: ArchivesSpace Users Group Subject: [Archivesspace_Users_Group] default values in Accession and Resource Records Dear list, Can anyone share instructions on how to create and use default values in Accession and Resource records in version 1.3? I can see there's now an option to Edit Default Values in the Browse/Accessions or Browse/Resources results screens, and I located and ticked the check-box to "Pre-Populate Records" under the User Preference Defaults options. But for some reason the saved default values are still not appearing when I try and create new Accession or Resource Records - what am I missing? Thanks for any hints or help- we're eager to take advantage of this fabulous new feature! -Kate Kate Tasker Digital Archivist The Bancroft Library University of California Berkeley, CA 94720-6000 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 8103 bytes Desc: image001.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 15501 bytes Desc: image002.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 8081 bytes Desc: image003.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.jpg Type: image/jpeg Size: 8393 bytes Desc: image004.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.jpg Type: image/jpeg Size: 29579 bytes Desc: image005.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.jpg Type: image/jpeg Size: 29942 bytes Desc: image006.jpg URL: From psuda1 at tulane.edu Thu Sep 3 09:39:56 2015 From: psuda1 at tulane.edu (Suda, Phillip J) Date: Thu, 3 Sep 2015 13:39:56 +0000 Subject: [Archivesspace_Users_Group] ArchivesSpace functionality issues Message-ID: Good morning all, We are noticing some basic functionality issues with ArchivesSpace; we are not sure if these are "baked in" and if an enhancement request is in order. 1. After clicking the repository tab, selecting a repository and performing a search; the search "breaks" and the user is no longer looking at materials soley within that repository; the search provides results from all objects/repos 2. Is there a way to append the container label to the end of a component title (i.e. 'component title + folder' or 'component title + box') 3. Has anyone created the ability to sort by Collection or Component ID in the public interface (not the staff interface where this is possible)? We have staff/users that like to sort these in order 4. We are noticing that Blank Note Fields are display in the public interface. Is there an option to simply have these blank note fields not display? Thank you, Phil Phillip Suda Systems Librarian Howard-Tilton Memorial Library Tulane University psuda1 at tulane.edu 504-865-5607 -------------- next part -------------- An HTML attachment was scrubbed... URL: From mauraa at brandeis.edu Thu Sep 3 10:35:23 2015 From: mauraa at brandeis.edu (Maura Carbone) Date: Thu, 3 Sep 2015 10:35:23 -0400 Subject: [Archivesspace_Users_Group] ArchivesSpace functionality issues In-Reply-To: References: Message-ID: Hi Phil, With regards to 2, I think you'd have to create a plugin and modify the code for that particular display I'm not entirely sure what you mean by 3. In the staff side, the resource sorting appears to be title, created, and modified. As for 4, if you unpublish them they shouldn't show up. Although if they're completely blank, it might make more sense to delete them? -Maura On Thu, Sep 3, 2015 at 9:39 AM, Suda, Phillip J wrote: > Good morning all, > > > > We are noticing some basic functionality issues with > ArchivesSpace; we are not sure if these are ?baked in? and if an > enhancement request is in order. > > > > 1. After clicking the repository tab, selecting a repository and > performing a search; the search ?breaks? and the user is no longer looking > at materials soley within that repository; the search provides results from > all objects/repos > > 2. Is there a way to append the container label to the end of a > component title (i.e. ?component title + folder? or ?component title + box?) > > 3. Has anyone created the ability to sort by Collection or > Component ID in the public interface (not the staff interface where this is > possible)? We have staff/users that like to sort these in order > > 4. We are noticing that Blank Note Fields are display in the public > interface. Is there an option to simply have these blank note fields not > display? > > > > Thank you, > > > > Phil > > > > Phillip Suda > > Systems Librarian > > Howard-Tilton Memorial Library > > Tulane University > > psuda1 at tulane.edu > > 504-865-5607 > > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -- Maura Carbone Digital Initiatives Librarian Brandeis University Library and Technology Services (781) 736-4659 415 South Street, (MS 017/P.O. Box 549110) Waltham, MA 02454-9110 email: mauraa at brandeis.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From mark.custer at yale.edu Thu Sep 3 11:20:46 2015 From: mark.custer at yale.edu (Custer, Mark) Date: Thu, 3 Sep 2015 15:20:46 +0000 Subject: [Archivesspace_Users_Group] ArchivesSpace functionality issues In-Reply-To: References: Message-ID: Phil, Just a quick note to say that all of the issues that you raised are currently under review of the ArchivesSpace Public Interface Enhancement group, https://archivesspace.atlassian.net/wiki/display/ADC/Public+Interface+Enhancement+Project . This group is still in its early stages, and we?re still uncovering changes needed for the public interface, so there isn?t a firm timeline yet for when the first round of enhancements will be added to the core code. Right off the top of my head, I?d say that #1 is definitely a bug (and it?s one that?s bugged me, too); #2 is something that I?d like to have more information about, since I don?t know if that would work for most archival descriptions (but you could always create that behavior with a plugin, as Maura notes); to me, the container information just needs to display closer to the title, not in an ?Instance? section, and certainly not with any labels like ?container 2 indicator? in the display; #3 has certainly come up in user testing, so it will be added to the interface in some way; and #4 is also something that I?d consider a sensible default (i.e. blank data can be suppressed, whether it has a header or not), but as Maura mentions this is just masking the issue at hand, and you won?t want to keep around blank fields in the database anyway?. So on that point, I?d say that it would be nice, in the future, if members developed plugins or other means to support data cleanup activities on the staff side (validate and remediate, as needed!) Also, please keep reporting any issues that you see with the public interface. Many of these issues are logged in the ArchivesSpace JIRA account, but not all of them just yet, and it?s likely that other issues still need to be discovered and reported. Mark From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Maura Carbone Sent: Thursday, September 03, 2015 10:35 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] ArchivesSpace functionality issues Hi Phil, With regards to 2, I think you'd have to create a plugin and modify the code for that particular display I'm not entirely sure what you mean by 3. In the staff side, the resource sorting appears to be title, created, and modified. As for 4, if you unpublish them they shouldn't show up. Although if they're completely blank, it might make more sense to delete them? -Maura On Thu, Sep 3, 2015 at 9:39 AM, Suda, Phillip J > wrote: Good morning all, We are noticing some basic functionality issues with ArchivesSpace; we are not sure if these are ?baked in? and if an enhancement request is in order. 1. After clicking the repository tab, selecting a repository and performing a search; the search ?breaks? and the user is no longer looking at materials soley within that repository; the search provides results from all objects/repos 2. Is there a way to append the container label to the end of a component title (i.e. ?component title + folder? or ?component title + box?) 3. Has anyone created the ability to sort by Collection or Component ID in the public interface (not the staff interface where this is possible)? We have staff/users that like to sort these in order 4. We are noticing that Blank Note Fields are display in the public interface. Is there an option to simply have these blank note fields not display? Thank you, Phil Phillip Suda Systems Librarian Howard-Tilton Memorial Library Tulane University psuda1 at tulane.edu 504-865-5607 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maura Carbone Digital Initiatives Librarian Brandeis University Library and Technology Services (781) 736-4659 415 South Street, (MS 017/P.O. Box 549110) Waltham, MA 02454-9110 email: mauraa at brandeis.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From psuda1 at tulane.edu Thu Sep 3 11:43:14 2015 From: psuda1 at tulane.edu (Suda, Phillip J) Date: Thu, 3 Sep 2015 15:43:14 +0000 Subject: [Archivesspace_Users_Group] ArchivesSpace functionality issues In-Reply-To: References: Message-ID: Thanks Maura, #2, I will look into a plugin to modify the display. #3, Staff/Users want to sort by Collection ID as well as by title, created, modified. The staff side does have this capability #4, I will definitely recommend having staff unpublish blank note fields. I was hoping that during the migration, these fields could be ?unpublished? as they are blank to being with. Thanks for your help, Phil From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Maura Carbone Sent: Thursday, September 03, 2015 9:35 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] ArchivesSpace functionality issues Hi Phil, With regards to 2, I think you'd have to create a plugin and modify the code for that particular display I'm not entirely sure what you mean by 3. In the staff side, the resource sorting appears to be title, created, and modified. As for 4, if you unpublish them they shouldn't show up. Although if they're completely blank, it might make more sense to delete them? -Maura On Thu, Sep 3, 2015 at 9:39 AM, Suda, Phillip J > wrote: Good morning all, We are noticing some basic functionality issues with ArchivesSpace; we are not sure if these are ?baked in? and if an enhancement request is in order. 1. After clicking the repository tab, selecting a repository and performing a search; the search ?breaks? and the user is no longer looking at materials soley within that repository; the search provides results from all objects/repos 2. Is there a way to append the container label to the end of a component title (i.e. ?component title + folder? or ?component title + box?) 3. Has anyone created the ability to sort by Collection or Component ID in the public interface (not the staff interface where this is possible)? We have staff/users that like to sort these in order 4. We are noticing that Blank Note Fields are display in the public interface. Is there an option to simply have these blank note fields not display? Thank you, Phil Phillip Suda Systems Librarian Howard-Tilton Memorial Library Tulane University psuda1 at tulane.edu 504-865-5607 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maura Carbone Digital Initiatives Librarian Brandeis University Library and Technology Services (781) 736-4659 415 South Street, (MS 017/P.O. Box 549110) Waltham, MA 02454-9110 email: mauraa at brandeis.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From psuda1 at tulane.edu Thu Sep 3 11:49:19 2015 From: psuda1 at tulane.edu (Suda, Phillip J) Date: Thu, 3 Sep 2015 15:49:19 +0000 Subject: [Archivesspace_Users_Group] ArchivesSpace functionality issues In-Reply-To: References: Message-ID: Thanks Mark, I will definitely be looking at the JIRA tickets (adding votes or new tickets as necessary). From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Custer, Mark Sent: Thursday, September 03, 2015 10:21 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] ArchivesSpace functionality issues Phil, Just a quick note to say that all of the issues that you raised are currently under review of the ArchivesSpace Public Interface Enhancement group, https://archivesspace.atlassian.net/wiki/display/ADC/Public+Interface+Enhancement+Project . This group is still in its early stages, and we?re still uncovering changes needed for the public interface, so there isn?t a firm timeline yet for when the first round of enhancements will be added to the core code. Right off the top of my head, I?d say that #1 is definitely a bug (and it?s one that?s bugged me, too); #2 is something that I?d like to have more information about, since I don?t know if that would work for most archival descriptions (but you could always create that behavior with a plugin, as Maura notes); to me, the container information just needs to display closer to the title, not in an ?Instance? section, and certainly not with any labels like ?container 2 indicator? in the display; #3 has certainly come up in user testing, so it will be added to the interface in some way; and #4 is also something that I?d consider a sensible default (i.e. blank data can be suppressed, whether it has a header or not), but as Maura mentions this is just masking the issue at hand, and you won?t want to keep around blank fields in the database anyway?. So on that point, I?d say that it would be nice, in the future, if members developed plugins or other means to support data cleanup activities on the staff side (validate and remediate, as needed!) Also, please keep reporting any issues that you see with the public interface. Many of these issues are logged in the ArchivesSpace JIRA account, but not all of them just yet, and it?s likely that other issues still need to be discovered and reported. Mark From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Maura Carbone Sent: Thursday, September 03, 2015 10:35 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] ArchivesSpace functionality issues Hi Phil, With regards to 2, I think you'd have to create a plugin and modify the code for that particular display I'm not entirely sure what you mean by 3. In the staff side, the resource sorting appears to be title, created, and modified. As for 4, if you unpublish them they shouldn't show up. Although if they're completely blank, it might make more sense to delete them? -Maura On Thu, Sep 3, 2015 at 9:39 AM, Suda, Phillip J > wrote: Good morning all, We are noticing some basic functionality issues with ArchivesSpace; we are not sure if these are ?baked in? and if an enhancement request is in order. 1. After clicking the repository tab, selecting a repository and performing a search; the search ?breaks? and the user is no longer looking at materials soley within that repository; the search provides results from all objects/repos 2. Is there a way to append the container label to the end of a component title (i.e. ?component title + folder? or ?component title + box?) 3. Has anyone created the ability to sort by Collection or Component ID in the public interface (not the staff interface where this is possible)? We have staff/users that like to sort these in order 4. We are noticing that Blank Note Fields are display in the public interface. Is there an option to simply have these blank note fields not display? Thank you, Phil Phillip Suda Systems Librarian Howard-Tilton Memorial Library Tulane University psuda1 at tulane.edu 504-865-5607 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maura Carbone Digital Initiatives Librarian Brandeis University Library and Technology Services (781) 736-4659 415 South Street, (MS 017/P.O. Box 549110) Waltham, MA 02454-9110 email: mauraa at brandeis.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From mauraa at brandeis.edu Thu Sep 3 15:02:50 2015 From: mauraa at brandeis.edu (Maura Carbone) Date: Thu, 3 Sep 2015 15:02:50 -0400 Subject: [Archivesspace_Users_Group] ArchivesSpace functionality issues In-Reply-To: References: Message-ID: Just curious, where on the staff page can you sort by Collection ID? I only see Title, Created, Modified in my version and in the sandbox, but I might not be looking at the proper view. On Thu, Sep 3, 2015 at 11:49 AM, Suda, Phillip J wrote: > Thanks Mark, I will definitely be looking at the JIRA tickets (adding > votes or new tickets as necessary). > > > > > > > > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] *On Behalf Of *Custer, > Mark > *Sent:* Thursday, September 03, 2015 10:21 AM > *To:* Archivesspace Users Group < > archivesspace_users_group at lyralists.lyrasis.org> > > *Subject:* Re: [Archivesspace_Users_Group] ArchivesSpace functionality > issues > > > > Phil, > > > > Just a quick note to say that all of the issues that you raised are > currently under review of the ArchivesSpace Public Interface Enhancement > group, > https://archivesspace.atlassian.net/wiki/display/ADC/Public+Interface+Enhancement+Project > . This group is still in its early stages, and we?re still uncovering > changes needed for the public interface, so there isn?t a firm timeline yet > for when the first round of enhancements will be added to the core code. > > > > Right off the top of my head, I?d say that #1 is definitely a bug (and > it?s one that?s bugged me, too); #2 is something that I?d like to have more > information about, since I don?t know if that would work for most archival > descriptions (but you could always create that behavior with a plugin, as > Maura notes); to me, the container information just needs to display closer > to the title, not in an ?Instance? section, and certainly not with any > labels like ?container 2 indicator? in the display; #3 has certainly come > up in user testing, so it will be added to the interface in some way; and > #4 is also something that I?d consider a sensible default (i.e. blank data > can be suppressed, whether it has a header or not), but as Maura mentions > this is just masking the issue at hand, and you won?t want to keep around > blank fields in the database anyway?. So on that point, I?d say that it > would be nice, in the future, if members developed plugins or other means > to support data cleanup activities on the staff side (validate and > remediate, as needed!) > > > > Also, please keep reporting any issues that you see with the public > interface. Many of these issues are logged in the ArchivesSpace JIRA > account, but not all of them just yet, and it?s likely that other issues > still need to be discovered and reported. > > > > Mark > > > > > > > > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org [ > mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org > ] *On Behalf Of *Maura > Carbone > *Sent:* Thursday, September 03, 2015 10:35 AM > *To:* Archivesspace Users Group > *Subject:* Re: [Archivesspace_Users_Group] ArchivesSpace functionality > issues > > > > Hi Phil, > > > > With regards to 2, I think you'd have to create a plugin and modify the > code for that particular display > > > > I'm not entirely sure what you mean by 3. In the staff side, the resource > sorting appears to be title, created, and modified. > > > > As for 4, if you unpublish them they shouldn't show up. Although if > they're completely blank, it might make more sense to delete them? > > > > -Maura > > > > On Thu, Sep 3, 2015 at 9:39 AM, Suda, Phillip J wrote: > > Good morning all, > > > > We are noticing some basic functionality issues with > ArchivesSpace; we are not sure if these are ?baked in? and if an > enhancement request is in order. > > > > 1. After clicking the repository tab, selecting a repository and > performing a search; the search ?breaks? and the user is no longer looking > at materials soley within that repository; the search provides results from > all objects/repos > > 2. Is there a way to append the container label to the end of a > component title (i.e. ?component title + folder? or ?component title + box?) > > 3. Has anyone created the ability to sort by Collection or > Component ID in the public interface (not the staff interface where this is > possible)? We have staff/users that like to sort these in order > > 4. We are noticing that Blank Note Fields are display in the public > interface. Is there an option to simply have these blank note fields not > display? > > > > Thank you, > > > > Phil > > > > Phillip Suda > > Systems Librarian > > Howard-Tilton Memorial Library > > Tulane University > > psuda1 at tulane.edu > > 504-865-5607 > > > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > > > > > > -- > > Maura Carbone > > Digital Initiatives Librarian > Brandeis University > Library and Technology Services > (781) 736-4659 > 415 South Street, (MS 017/P.O. Box 549110) > Waltham, MA 02454-9110 > email: mauraa at brandeis.edu > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -- Maura Carbone Digital Initiatives Librarian Brandeis University Library and Technology Services (781) 736-4659 415 South Street, (MS 017/P.O. Box 549110) Waltham, MA 02454-9110 email: mauraa at brandeis.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From psuda1 at tulane.edu Thu Sep 3 15:13:31 2015 From: psuda1 at tulane.edu (Suda, Phillip J) Date: Thu, 3 Sep 2015 19:13:31 +0000 Subject: [Archivesspace_Users_Group] ArchivesSpace functionality issues In-Reply-To: References: Message-ID: If you click on the dropdown next to your username in staff interface (top right corner) there are options for global/repo preferences where you can order things by id, accession date, etc. From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Maura Carbone Sent: Thursday, September 03, 2015 2:03 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] ArchivesSpace functionality issues Just curious, where on the staff page can you sort by Collection ID? I only see Title, Created, Modified in my version and in the sandbox, but I might not be looking at the proper view. On Thu, Sep 3, 2015 at 11:49 AM, Suda, Phillip J > wrote: Thanks Mark, I will definitely be looking at the JIRA tickets (adding votes or new tickets as necessary). From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Custer, Mark Sent: Thursday, September 03, 2015 10:21 AM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] ArchivesSpace functionality issues Phil, Just a quick note to say that all of the issues that you raised are currently under review of the ArchivesSpace Public Interface Enhancement group, https://archivesspace.atlassian.net/wiki/display/ADC/Public+Interface+Enhancement+Project . This group is still in its early stages, and we?re still uncovering changes needed for the public interface, so there isn?t a firm timeline yet for when the first round of enhancements will be added to the core code. Right off the top of my head, I?d say that #1 is definitely a bug (and it?s one that?s bugged me, too); #2 is something that I?d like to have more information about, since I don?t know if that would work for most archival descriptions (but you could always create that behavior with a plugin, as Maura notes); to me, the container information just needs to display closer to the title, not in an ?Instance? section, and certainly not with any labels like ?container 2 indicator? in the display; #3 has certainly come up in user testing, so it will be added to the interface in some way; and #4 is also something that I?d consider a sensible default (i.e. blank data can be suppressed, whether it has a header or not), but as Maura mentions this is just masking the issue at hand, and you won?t want to keep around blank fields in the database anyway?. So on that point, I?d say that it would be nice, in the future, if members developed plugins or other means to support data cleanup activities on the staff side (validate and remediate, as needed!) Also, please keep reporting any issues that you see with the public interface. Many of these issues are logged in the ArchivesSpace JIRA account, but not all of them just yet, and it?s likely that other issues still need to be discovered and reported. Mark From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Maura Carbone Sent: Thursday, September 03, 2015 10:35 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] ArchivesSpace functionality issues Hi Phil, With regards to 2, I think you'd have to create a plugin and modify the code for that particular display I'm not entirely sure what you mean by 3. In the staff side, the resource sorting appears to be title, created, and modified. As for 4, if you unpublish them they shouldn't show up. Although if they're completely blank, it might make more sense to delete them? -Maura On Thu, Sep 3, 2015 at 9:39 AM, Suda, Phillip J > wrote: Good morning all, We are noticing some basic functionality issues with ArchivesSpace; we are not sure if these are ?baked in? and if an enhancement request is in order. 1. After clicking the repository tab, selecting a repository and performing a search; the search ?breaks? and the user is no longer looking at materials soley within that repository; the search provides results from all objects/repos 2. Is there a way to append the container label to the end of a component title (i.e. ?component title + folder? or ?component title + box?) 3. Has anyone created the ability to sort by Collection or Component ID in the public interface (not the staff interface where this is possible)? We have staff/users that like to sort these in order 4. We are noticing that Blank Note Fields are display in the public interface. Is there an option to simply have these blank note fields not display? Thank you, Phil Phillip Suda Systems Librarian Howard-Tilton Memorial Library Tulane University psuda1 at tulane.edu 504-865-5607 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maura Carbone Digital Initiatives Librarian Brandeis University Library and Technology Services (781) 736-4659 415 South Street, (MS 017/P.O. Box 549110) Waltham, MA 02454-9110 email: mauraa at brandeis.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maura Carbone Digital Initiatives Librarian Brandeis University Library and Technology Services (781) 736-4659 415 South Street, (MS 017/P.O. Box 549110) Waltham, MA 02454-9110 email: mauraa at brandeis.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From mauraa at brandeis.edu Thu Sep 3 15:29:21 2015 From: mauraa at brandeis.edu (Maura Carbone) Date: Thu, 3 Sep 2015 15:29:21 -0400 Subject: [Archivesspace_Users_Group] ArchivesSpace functionality issues In-Reply-To: References: Message-ID: Ahhh yes that was not where I was looking. Thanks! On Thu, Sep 3, 2015 at 3:13 PM, Suda, Phillip J wrote: > If you click on the dropdown next to your username in staff interface (top > right corner) there are options for global/repo preferences where you can > order things by id, accession date, etc. > > > > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] *On Behalf Of *Maura > Carbone > *Sent:* Thursday, September 03, 2015 2:03 PM > > *To:* Archivesspace Users Group < > archivesspace_users_group at lyralists.lyrasis.org> > *Subject:* Re: [Archivesspace_Users_Group] ArchivesSpace functionality > issues > > > > Just curious, where on the staff page can you sort by Collection ID? I > only see Title, Created, Modified in my version and in the sandbox, but I > might not be looking at the proper view. > > > > On Thu, Sep 3, 2015 at 11:49 AM, Suda, Phillip J > wrote: > > Thanks Mark, I will definitely be looking at the JIRA tickets (adding > votes or new tickets as necessary). > > > > > > > > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] *On Behalf Of *Custer, > Mark > *Sent:* Thursday, September 03, 2015 10:21 AM > *To:* Archivesspace Users Group < > archivesspace_users_group at lyralists.lyrasis.org> > > > *Subject:* Re: [Archivesspace_Users_Group] ArchivesSpace functionality > issues > > > > Phil, > > > > Just a quick note to say that all of the issues that you raised are > currently under review of the ArchivesSpace Public Interface Enhancement > group, > https://archivesspace.atlassian.net/wiki/display/ADC/Public+Interface+Enhancement+Project > . This group is still in its early stages, and we?re still uncovering > changes needed for the public interface, so there isn?t a firm timeline yet > for when the first round of enhancements will be added to the core code. > > > > Right off the top of my head, I?d say that #1 is definitely a bug (and > it?s one that?s bugged me, too); #2 is something that I?d like to have more > information about, since I don?t know if that would work for most archival > descriptions (but you could always create that behavior with a plugin, as > Maura notes); to me, the container information just needs to display closer > to the title, not in an ?Instance? section, and certainly not with any > labels like ?container 2 indicator? in the display; #3 has certainly come > up in user testing, so it will be added to the interface in some way; and > #4 is also something that I?d consider a sensible default (i.e. blank data > can be suppressed, whether it has a header or not), but as Maura mentions > this is just masking the issue at hand, and you won?t want to keep around > blank fields in the database anyway?. So on that point, I?d say that it > would be nice, in the future, if members developed plugins or other means > to support data cleanup activities on the staff side (validate and > remediate, as needed!) > > > > Also, please keep reporting any issues that you see with the public > interface. Many of these issues are logged in the ArchivesSpace JIRA > account, but not all of them just yet, and it?s likely that other issues > still need to be discovered and reported. > > > > Mark > > > > > > > > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org [ > mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org > ] *On Behalf Of *Maura > Carbone > *Sent:* Thursday, September 03, 2015 10:35 AM > *To:* Archivesspace Users Group > *Subject:* Re: [Archivesspace_Users_Group] ArchivesSpace functionality > issues > > > > Hi Phil, > > > > With regards to 2, I think you'd have to create a plugin and modify the > code for that particular display > > > > I'm not entirely sure what you mean by 3. In the staff side, the resource > sorting appears to be title, created, and modified. > > > > As for 4, if you unpublish them they shouldn't show up. Although if > they're completely blank, it might make more sense to delete them? > > > > -Maura > > > > On Thu, Sep 3, 2015 at 9:39 AM, Suda, Phillip J wrote: > > Good morning all, > > > > We are noticing some basic functionality issues with > ArchivesSpace; we are not sure if these are ?baked in? and if an > enhancement request is in order. > > > > 1. After clicking the repository tab, selecting a repository and > performing a search; the search ?breaks? and the user is no longer looking > at materials soley within that repository; the search provides results from > all objects/repos > > 2. Is there a way to append the container label to the end of a > component title (i.e. ?component title + folder? or ?component title + box?) > > 3. Has anyone created the ability to sort by Collection or > Component ID in the public interface (not the staff interface where this is > possible)? We have staff/users that like to sort these in order > > 4. We are noticing that Blank Note Fields are display in the public > interface. Is there an option to simply have these blank note fields not > display? > > > > Thank you, > > > > Phil > > > > Phillip Suda > > Systems Librarian > > Howard-Tilton Memorial Library > > Tulane University > > psuda1 at tulane.edu > > 504-865-5607 > > > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > > > > > > -- > > Maura Carbone > > Digital Initiatives Librarian > Brandeis University > Library and Technology Services > (781) 736-4659 > 415 South Street, (MS 017/P.O. Box 549110) > Waltham, MA 02454-9110 > email: mauraa at brandeis.edu > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > > > > > -- > > Maura Carbone > > Digital Initiatives Librarian > Brandeis University > Library and Technology Services > (781) 736-4659 > 415 South Street, (MS 017/P.O. Box 549110) > Waltham, MA 02454-9110 > email: mauraa at brandeis.edu > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -- Maura Carbone Digital Initiatives Librarian Brandeis University Library and Technology Services (781) 736-4659 415 South Street, (MS 017/P.O. Box 549110) Waltham, MA 02454-9110 email: mauraa at brandeis.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From flemingj at uncw.edu Fri Sep 4 11:18:49 2015 From: flemingj at uncw.edu (Fleming, Jason) Date: Fri, 4 Sep 2015 11:18:49 -0400 Subject: [Archivesspace_Users_Group] upgrading to v1.3.0 question about copying files #linux Message-ID: <1BB45AE37908DF40B3C2FAB9665E0945413DA6FA77@uncwexmb1.dcs.uncw.edu> I have been trying to use the documentation on this page to upgrade from v1.1.0 tp v1.3.0 and have been having a difficult time https://github.com/archivesspace/archivesspace/blob/master/UPGRADING.md My question pertains to this section: $ cd archivesspace-1.2.0/archivesspace $ cp -a /path/to/archivesspace-1.2.0/archivesspace/data/* data/ $ cp -a /path/to/archivesspace-1.2.0/archivesspace/config/* config/ $ cp -a /path/to/archivesspace-1.2.0/archivesspace/lib/mysql-connector* lib/ $ cp -a /path/to/archivesspace-1.2.0/archivesspace/plugins/local plugins/ $ cp -a /path/to/archivesspace-1.2.0/archivesspace/plugins/wonderful_plugin plugins/ Earlier on the page it talked about downloading v1.2.0 so I assume when it mentions 1.2.0 it means the new directory that was just unpacked (1.3.0) I unpacked 1.3.0 to /ArchivesSpace/archivesspace (current working archivesspace program is in another directory) So I altered the first copy command above and entered this cp -a /ArchivesSpace/archivesspace/data/* data/ I get an error message cp: `/ArchivesSpace/archivesspace/data/archivesspace_demo_db' and `data/archivesspace_demo_db' are the same file cp: `/ArchivesSpace/archivesspace/data/frontend_cookie_secret_cookie_secret.dat' and `data/frontend_cookie_secret_cookie_secret.dat' are the same file cp: `/ArchivesSpace/archivesspace/data/indexer_state' and `data/indexer_state' are the same file cp: `/ArchivesSpace/archivesspace/data/public_cookie_secret_cookie_secret.dat' and `data/public_cookie_secret_cookie_secret.dat' are the same file cp: `/ArchivesSpace/archivesspace/data/solr_index' and `data/solr_index' are the same file cp: `/ArchivesSpace/archivesspace/data/tmp' and `data/tmp' are the same file which is I assume because I just told it to copy it onto itself. My understanding is that the copy command syntax is cp -a Even if I put the correct path to my current data set it would copy the wrong way wouldn't it? -- I tried just deleting the data and config directories altogether and copying them from the v1.1.0 directory but then 8080 and 8081 didn't respond at all when started, so I assume that was NOT the way to go about it. If you would be so kind as to explain what I am missing here I would appreciate it. Sincerely, -Jason Jason Fleming Information Technology Librarian 601 South College Road | Wilmington, NC 28403-5990 T: 910-962-2675 | flemingj at uncw.edu http://library.uncw.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From KUTZUBA at hws.edu Fri Sep 4 14:06:05 2015 From: KUTZUBA at hws.edu (Kutzuba, Jamie) Date: Fri, 4 Sep 2015 18:06:05 +0000 Subject: [Archivesspace_Users_Group] SPAM?? upgrading to v1.3.0 question about copying files #linux In-Reply-To: <1BB45AE37908DF40B3C2FAB9665E0945413DA6FA77@uncwexmb1.dcs.uncw.edu> References: <1BB45AE37908DF40B3C2FAB9665E0945413DA6FA77@uncwexmb1.dcs.uncw.edu> Message-ID: <45ccef1630504da58d8c10032f215781@MBX6.hws.edu> Hi Jason- I was a bit confused about this during my upgrade as well. If I remember correctly, it is basically like you are patching the existing version with the new files. You want to cd into the newest version of ASpace and copy those files to the older version. So the first line of code from the instructions should be: $ cd archivesspace-1.3.0/archivesspace Followed by a command to copy to the directory of the existing version: $ cp -a /archivesspace-1.1.0/archivesspace/data/* data/ Because you are overwriting existing files, I recommend saving, at least, a copy of the original config file before you do the update. I hope that helps. Thanks- Jamie 315.781.4355 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Fleming, Jason Sent: Friday, September 04, 2015 11:19 AM To: Archivesspace Users Group (archivesspace_users_group at lyralists.lyrasis.org) Subject: SPAM??[Archivesspace_Users_Group] upgrading to v1.3.0 question about copying files #linux I have been trying to use the documentation on this page to upgrade from v1.1.0 tp v1.3.0 and have been having a difficult time https://github.com/archivesspace/archivesspace/blob/master/UPGRADING.md My question pertains to this section: $ cd archivesspace-1.2.0/archivesspace $ cp -a /path/to/archivesspace-1.2.0/archivesspace/data/* data/ $ cp -a /path/to/archivesspace-1.2.0/archivesspace/config/* config/ $ cp -a /path/to/archivesspace-1.2.0/archivesspace/lib/mysql-connector* lib/ $ cp -a /path/to/archivesspace-1.2.0/archivesspace/plugins/local plugins/ $ cp -a /path/to/archivesspace-1.2.0/archivesspace/plugins/wonderful_plugin plugins/ Earlier on the page it talked about downloading v1.2.0 so I assume when it mentions 1.2.0 it means the new directory that was just unpacked (1.3.0) I unpacked 1.3.0 to /ArchivesSpace/archivesspace (current working archivesspace program is in another directory) So I altered the first copy command above and entered this cp -a /ArchivesSpace/archivesspace/data/* data/ I get an error message cp: `/ArchivesSpace/archivesspace/data/archivesspace_demo_db' and `data/archivesspace_demo_db' are the same file cp: `/ArchivesSpace/archivesspace/data/frontend_cookie_secret_cookie_secret.dat' and `data/frontend_cookie_secret_cookie_secret.dat' are the same file cp: `/ArchivesSpace/archivesspace/data/indexer_state' and `data/indexer_state' are the same file cp: `/ArchivesSpace/archivesspace/data/public_cookie_secret_cookie_secret.dat' and `data/public_cookie_secret_cookie_secret.dat' are the same file cp: `/ArchivesSpace/archivesspace/data/solr_index' and `data/solr_index' are the same file cp: `/ArchivesSpace/archivesspace/data/tmp' and `data/tmp' are the same file which is I assume because I just told it to copy it onto itself. My understanding is that the copy command syntax is cp -a Even if I put the correct path to my current data set it would copy the wrong way wouldn't it? -- I tried just deleting the data and config directories altogether and copying them from the v1.1.0 directory but then 8080 and 8081 didn't respond at all when started, so I assume that was NOT the way to go about it. If you would be so kind as to explain what I am missing here I would appreciate it. Sincerely, -Jason Jason Fleming Information Technology Librarian 601 South College Road | Wilmington, NC 28403-5990 T: 910-962-2675 | flemingj at uncw.edu http://library.uncw.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From HurtT at easternct.edu Fri Sep 4 14:15:32 2015 From: HurtT at easternct.edu (Hurt, Tara (Library)) Date: Fri, 4 Sep 2015 18:15:32 +0000 Subject: [Archivesspace_Users_Group] Help With Access In-Reply-To: References: Message-ID: Hi Brad. I am sitting with our System Librarian now. In order to solve the issue we are having now, I am hopeful it is helpful to review our path over the last few years. We started by using Archivist Toolkit. When Archive Space (AS) was created we decided to move our date from Archivist Toolkit to AS. So we migrated to AS and due to various local networking issues we have our data on a local workstation and AS uses its internal database and not MySQL. We did this approximately a year ago and all was working well. But about a month ago we started getting the error messages, we were promoted vie email help to upgrade to 1.3, which we did but has not resolved the issue. which seemed to go well. Now we are in the situation where the run time error which I sent you, constantly comes up. You asked us to send you a MySQL log but as I noted above there is no MySQL to run a log from. Where do we go from here? Tara From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brad Westbrook Sent: Monday, August 31, 2015 10:12 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Help With Access Tara, Could you repeat the activity that produces the problem and then send us the log? Thanks, Brad W. From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Hurt, Tara (Library) Sent: Monday, August 31, 2015 9:55 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Help With Access Hi Brad. I have access to the following browsers, I usually use FireFox, but I have tried getting access on all three, with the same runtime error. Internet Explorer 10.0 Mozilla FireFox I have even tried on a Mac, using Safari and I get the same runtime error. Thank you so much for your help, AS has been working very well so I am not sure why we are not having this glitch. I am in a meeting from 10-11 but then back at my office / machine. Thank you. Tara From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brad Westbrook Sent: Monday, August 31, 2015 9:39 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Help With Access Hi, Tara, In what browser are you experiencing this problem? If IE, what version are you using? Brad W. From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Hurt, Tara (Library) Sent: Monday, August 31, 2015 9:34 AM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Help With Access Good morning, I am still having trouble accessing Archives Space and I am getting run time errors. Last week I could not get the screen to stay active enough to capture BUT I did capture some screens today. The first capture below (first attachment) is the home screen I get ... all seems to be as normal here. Sometimes when I click to login in I get the run time error screen below. Sometimes if it does let me login, then as soon as I click on anything in AS, I get the run time error below (second screen shot attached). Cannot seem to get by this error .. we really need your help, it is the start of the academic year and we need the AS access. Thanks again for your help. Tara -------------- next part -------------- An HTML attachment was scrubbed... URL: From HurtT at easternct.edu Fri Sep 4 14:36:11 2015 From: HurtT at easternct.edu (Hurt, Tara (Library)) Date: Fri, 4 Sep 2015 18:36:11 +0000 Subject: [Archivesspace_Users_Group] FW: Help With Access In-Reply-To: References: Message-ID: From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Hurt, Tara (Library) Sent: Friday, September 04, 2015 2:16 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Help With Access Hi Brad. I am sitting with our System Librarian now. In order to solve the issue we are having now, I am hopeful it is helpful to review our path over the last few years. We started by using Archivist Toolkit. When Archive Space (AS) was created we decided to move our date from Archivist Toolkit to AS. So we migrated to AS and due to various local networking issues we have our data on a local workstation and AS uses its internal database and not MySQL. We did this approximately a year ago and all was working well. But about a month ago we started getting the error messages, we were promoted vie email help to upgrade to 1.3, which we did but has not resolved the issue. which seemed to go well. Now we are in the situation where the run time error which I sent you, constantly comes up. You asked us to send you a MySQL log but as I noted above there is no MySQL to run a log from. Where do we go from here? Tara From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brad Westbrook Sent: Monday, August 31, 2015 10:12 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Help With Access Tara, Could you repeat the activity that produces the problem and then send us the log? Thanks, Brad W. From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Hurt, Tara (Library) Sent: Monday, August 31, 2015 9:55 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Help With Access Hi Brad. I have access to the following browsers, I usually use FireFox, but I have tried getting access on all three, with the same runtime error. Internet Explorer 10.0 Mozilla FireFox I have even tried on a Mac, using Safari and I get the same runtime error. Thank you so much for your help, AS has been working very well so I am not sure why we are not having this glitch. I am in a meeting from 10-11 but then back at my office / machine. Thank you. Tara From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brad Westbrook Sent: Monday, August 31, 2015 9:39 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Help With Access Hi, Tara, In what browser are you experiencing this problem? If IE, what version are you using? Brad W. From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Hurt, Tara (Library) Sent: Monday, August 31, 2015 9:34 AM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Help With Access Good morning, I am still having trouble accessing Archives Space and I am getting run time errors. Last week I could not get the screen to stay active enough to capture BUT I did capture some screens today. The first capture below (first attachment) is the home screen I get ... all seems to be as normal here. Sometimes when I click to login in I get the run time error screen below. Sometimes if it does let me login, then as soon as I click on anything in AS, I get the run time error below (second screen shot attached). Cannot seem to get by this error .. we really need your help, it is the start of the academic year and we need the AS access. Thanks again for your help. Tara -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- An embedded and charset-unspecified text was scrubbed... Name: ATT00001.txt URL: From sdm7g at virginia.edu Fri Sep 4 14:46:38 2015 From: sdm7g at virginia.edu (Steven Majewski) Date: Fri, 4 Sep 2015 14:46:38 -0400 Subject: [Archivesspace_Users_Group] Help With Access In-Reply-To: References: Message-ID: What do you get it you query the backend directly at HOSTNAME:8089/repositories ? > On Sep 4, 2015, at 2:15 PM, Hurt, Tara (Library) wrote: > > Hi Brad. I am sitting with our System Librarian now. > > In order to solve the issue we are having now, I am hopeful it is helpful to review our path over the last few years. > > We started by using Archivist Toolkit. When Archive Space (AS) was created we decided to move our date from Archivist Toolkit to AS. > So we migrated to AS and due to various local networking issues we have our data on a local workstation and AS uses its internal database and not MySQL. > We did this approximately a year ago and all was working well. > > But about a month ago we started getting the error messages, we were promoted vie email help to upgrade to 1.3, which we did but has not resolved the issue. which seemed to go well. Now we are in the situation where the run time error which I sent you, constantly comes up. > > You asked us to send you a MySQL log but as I noted above there is no MySQL to run a log from. > > Where do we go from here? Tara > > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brad Westbrook > Sent: Monday, August 31, 2015 10:12 AM > To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Help With Access > > Tara, > > Could you repeat the activity that produces the problem and then send us the log? > > Thanks, > > Brad W. > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org ] On Behalf Of Hurt, Tara (Library) > Sent: Monday, August 31, 2015 9:55 AM > To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Help With Access > > Hi Brad. > > I have access to the following browsers, I usually use FireFox, but I have tried getting access on all three, with the same runtime error. > > Internet Explorer 10.0 > Mozilla FireFox > > I have even tried on a Mac, using Safari and I get the same runtime error. > > Thank you so much for your help, AS has been working very well so I am not sure why we are not having this glitch. > > I am in a meeting from 10-11 but then back at my office / machine. Thank you. Tara > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org ] On Behalf Of Brad Westbrook > Sent: Monday, August 31, 2015 9:39 AM > To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Help With Access > > Hi, Tara, > > In what browser are you experiencing this problem? If IE, what version are you using? > > Brad W. > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org ] On Behalf Of Hurt, Tara (Library) > Sent: Monday, August 31, 2015 9:34 AM > To: Archivesspace Users Group > Subject: [Archivesspace_Users_Group] Help With Access > > Good morning, I am still having trouble accessing Archives Space and I am getting run time errors. > Last week I could not get the screen to stay active enough to capture BUT I did capture some screens today. > > The first capture below (first attachment) is the home screen I get ? all seems to be as normal here. > > Sometimes when I click to login in I get the run time error screen below. > Sometimes if it does let me login, then as soon as I click on anything in AS, I get the run time error below (second screen shot attached). > > Cannot seem to get by this error .. we really need your help, it is the start of the academic year and we need the AS access. > > Thanks again for your help. Tara > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: smime.p7s Type: application/pkcs7-signature Size: 4943 bytes Desc: not available URL: From HurtT at easternct.edu Fri Sep 4 14:51:50 2015 From: HurtT at easternct.edu (Hurt, Tara (Library)) Date: Fri, 4 Sep 2015 18:51:50 +0000 Subject: [Archivesspace_Users_Group] Help With Access In-Reply-To: References: Message-ID: Thank you ?.. do you mean if we query the backend directly at our server which is http://EDFLIBRGDG:8080 ? From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Steven Majewski Sent: Friday, September 04, 2015 2:47 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Help With Access What do you get it you query the backend directly at HOSTNAME:8089/repositories ? On Sep 4, 2015, at 2:15 PM, Hurt, Tara (Library) > wrote: Hi Brad. I am sitting with our System Librarian now. In order to solve the issue we are having now, I am hopeful it is helpful to review our path over the last few years. We started by using Archivist Toolkit. When Archive Space (AS) was created we decided to move our date from Archivist Toolkit to AS. So we migrated to AS and due to various local networking issues we have our data on a local workstation and AS uses its internal database and not MySQL. We did this approximately a year ago and all was working well. But about a month ago we started getting the error messages, we were promoted vie email help to upgrade to 1.3, which we did but has not resolved the issue. which seemed to go well. Now we are in the situation where the run time error which I sent you, constantly comes up. You asked us to send you a MySQL log but as I noted above there is no MySQL to run a log from. Where do we go from here? Tara From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brad Westbrook Sent: Monday, August 31, 2015 10:12 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Help With Access Tara, Could you repeat the activity that produces the problem and then send us the log? Thanks, Brad W. From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Hurt, Tara (Library) Sent: Monday, August 31, 2015 9:55 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Help With Access Hi Brad. I have access to the following browsers, I usually use FireFox, but I have tried getting access on all three, with the same runtime error. Internet Explorer 10.0 Mozilla FireFox I have even tried on a Mac, using Safari and I get the same runtime error. Thank you so much for your help, AS has been working very well so I am not sure why we are not having this glitch. I am in a meeting from 10-11 but then back at my office / machine. Thank you. Tara From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brad Westbrook Sent: Monday, August 31, 2015 9:39 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Help With Access Hi, Tara, In what browser are you experiencing this problem? If IE, what version are you using? Brad W. From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Hurt, Tara (Library) Sent: Monday, August 31, 2015 9:34 AM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Help With Access Good morning, I am still having trouble accessing Archives Space and I am getting run time errors. Last week I could not get the screen to stay active enough to capture BUT I did capture some screens today. The first capture below (first attachment) is the home screen I get ? all seems to be as normal here. Sometimes when I click to login in I get the run time error screen below. Sometimes if it does let me login, then as soon as I click on anything in AS, I get the run time error below (second screen shot attached). Cannot seem to get by this error .. we really need your help, it is the start of the academic year and we need the AS access. Thanks again for your help. Tara _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From sdm7g at virginia.edu Fri Sep 4 15:05:54 2015 From: sdm7g at virginia.edu (Steven Majewski) Date: Fri, 4 Sep 2015 15:05:54 -0400 Subject: [Archivesspace_Users_Group] Help With Access In-Reply-To: References: Message-ID: <61B7BE60-D5FA-4A58-BD3E-437495FC81DF@virginia.edu> > On Sep 4, 2015, at 2:51 PM, Hurt, Tara (Library) wrote: > > Thank you ?.. do you mean if we query the backend directly at our server which is http://EDFLIBRGDG:8080 ? > > No: The frontend server is running on port 8080. The backend is running on 8089. ( If you haven?t changed the defaults. There is also a public server on port 8081 ) The screenshot of an error message you posted at the start of this thread showed the Welcome controller on the frontend server throwing an error when IT tried to access the backend server at http://localhost:8089/repositories , but the screenshot cut off before any more info was displayed. Try (maybe): http://EDFLIBRDG:8089/repositories > From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Steven Majewski > Sent: Friday, September 04, 2015 2:47 PM > To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Help With Access > > > > What do you get it you query the backend directly at HOSTNAME:8089/repositories ? > > > > > > > On Sep 4, 2015, at 2:15 PM, Hurt, Tara (Library) > wrote: > > Hi Brad. I am sitting with our System Librarian now. > > In order to solve the issue we are having now, I am hopeful it is helpful to review our path over the last few years. > > We started by using Archivist Toolkit. When Archive Space (AS) was created we decided to move our date from Archivist Toolkit to AS. > So we migrated to AS and due to various local networking issues we have our data on a local workstation and AS uses its internal database and not MySQL. > We did this approximately a year ago and all was working well. > > But about a month ago we started getting the error messages, we were promoted vie email help to upgrade to 1.3, which we did but has not resolved the issue. which seemed to go well. Now we are in the situation where the run time error which I sent you, constantly comes up. > > You asked us to send you a MySQL log but as I noted above there is no MySQL to run a log from. > > Where do we go from here? Tara > > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org ] On Behalf Of Brad Westbrook > Sent: Monday, August 31, 2015 10:12 AM > To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Help With Access > > Tara, > > Could you repeat the activity that produces the problem and then send us the log? > > Thanks, > > Brad W. > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org ] On Behalf Of Hurt, Tara (Library) > Sent: Monday, August 31, 2015 9:55 AM > To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Help With Access > > Hi Brad. > > I have access to the following browsers, I usually use FireFox, but I have tried getting access on all three, with the same runtime error. > > Internet Explorer 10.0 > Mozilla FireFox > > I have even tried on a Mac, using Safari and I get the same runtime error. > > Thank you so much for your help, AS has been working very well so I am not sure why we are not having this glitch. > > I am in a meeting from 10-11 but then back at my office / machine. Thank you. Tara > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org ] On Behalf Of Brad Westbrook > Sent: Monday, August 31, 2015 9:39 AM > To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Help With Access > > Hi, Tara, > > In what browser are you experiencing this problem? If IE, what version are you using? > > Brad W. > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org ] On Behalf Of Hurt, Tara (Library) > Sent: Monday, August 31, 2015 9:34 AM > To: Archivesspace Users Group > Subject: [Archivesspace_Users_Group] Help With Access > > Good morning, I am still having trouble accessing Archives Space and I am getting run time errors. > Last week I could not get the screen to stay active enough to capture BUT I did capture some screens today. > > The first capture below (first attachment) is the home screen I get ? all seems to be as normal here. > > Sometimes when I click to login in I get the run time error screen below. > Sometimes if it does let me login, then as soon as I click on anything in AS, I get the run time error below (second screen shot attached). > > Cannot seem to get by this error .. we really need your help, it is the start of the academic year and we need the AS access. > > Thanks again for your help. Tara > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: smime.p7s Type: application/pkcs7-signature Size: 4943 bytes Desc: not available URL: From sdm7g at virginia.edu Sat Sep 5 15:33:18 2015 From: sdm7g at virginia.edu (Steven Majewski) Date: Sat, 5 Sep 2015 15:33:18 -0400 Subject: [Archivesspace_Users_Group] I didn't know you could do this... Message-ID: <34BF5901-F7F7-4938-BD3E-E25B52B6B311@virginia.edu> I didn?t know you could do this: break the app using the backend API. Attempting to figure out the parameters to post an import job to the backend, I got the JSON parameters wrong or incomplete, and now all I get from trying to GET /repository/$REPO/jobs?page=1 in the backend is: { "error": "Had some trouble parsing your request: unexpected token at 'null'" } And accessing jobs in the frontend browser returns this page: NoMethodError in Jobs#index Showing /projects/Archivespace/1archivesspace/data/tmp/jetty-0.0.0.0-8088-frontend.war-_-any-/webapp/WEB-INF/app/views/jobs/index.html.erb where line #25 raised: undefined method `[]' for nil:NilClass Extracted source (around line #25): 22: <% end %> 23: 24:

<%= I18n.t("job._frontend.section.archived_jobs") %>

25: <% if @search_data['results'].length > 0 %> 26: <%= render_aspace_partial :partial => "jobs/listing", :locals => {:jobs => @search_data['results']} %> 27: <%= render_aspace_partial :partial => "shared/pagination" %> 28: <% else %> Rails.root: /projects/Archivespace/1archivesspace/data/tmp/jetty-0.0.0.0-8088-frontend.war-_-any-/webapp/WEB-INF Application Trace | Framework Trace | Full Trace app/views/jobs/index.html.erb:25:in `_app_views_jobs_index_html_erb__573411897_16740' Luckily, I was working on a test instance where I can blow away the database and start over if necessary. But deleting the last row in the mysql ?job? table appears to have fixed it. ? Steve Majewski -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: smime.p7s Type: application/pkcs7-signature Size: 4943 bytes Desc: not available URL: From carlos.lemus at unlv.edu Wed Sep 9 01:35:51 2015 From: carlos.lemus at unlv.edu (Carlos Lemus) Date: Tue, 8 Sep 2015 22:35:51 -0700 Subject: [Archivesspace_Users_Group] Plugin: Custom import mapping for MarcXML Agents, help Message-ID: Hello, My question is how do i map the controlfield to one agent? it is currently creating two and the control field does not have a primary name to complete the job (Returns an error primary name missing) I am working on a plugin to import agents from a marcxml file. There is a lot of fields the current mapping for agents doesn't have. To begin, I have started with trying to import the authority id from the controlfield tag=001. I have been able to mimic and learn a lot of the mapping system through yale_marcxml2accession plugin. I've been able to accomplish importing mapping the authority id to the field, but only if i add a pirmary name to the name_person object, because what is happening is it is creating two agents as far as I can see from the log debugs I created. One of the log debugs is in the agent template (working with the agent/person template mix) #"agent_person", "agent_contacts"=>[], "linked_agent_roles"=>[], "external_documents"=>[], "rights_statements"=>[], "notes"=>[], "dates_of_existence"=>[], "names"=>[#"name_person", "use_dates"=>[], "authorized"=>false, "is_display_name"=>false, "sort_name_auto_generate"=>true, "uri"=>nil, "primary_name"=>"Goodman", "rest_of_name"=>"Oscar Baylin,", "dates"=>"1939-", "name_order"=>"inverted", "source"=>"ingest"}>], "related_agents"=>[], "uri"=>"/agents/people/import_7faac81f-c32b-4bb5-8a5a-8daff5d1161b", "dates"=>"1939-"}> and the other is from the mapping of the code below (working with the authority id) #"agent_person", "agent_contacts"=>[], "linked_agent_roles"=>[], "external_documents"=>[], "rights_statements"=>[], "notes"=>[], "dates_of_existence"=>[], "names"=>[#"name_person", "use_dates"=>[], "authorized"=>false, "is_display_name"=>false, "sort_name_auto_generate"=>true, "uri"=>nil, "authority_id"=>"n 2003051366", "name_order"=>"direct", "source"=>"ingest"}>], "related_agents"=>[], "uri"=>"/agents/people/import_9ff38423-fbaa-4d9c-bd1e-e3a65f4244c7"}> The code below also debugs the resource that shows both agents under the linked agents #"resource", "external_ids"=>[], "subjects"=>[], "linked_events"=>[], "extents"=>[], "dates"=>[], "external_documents"=>[], "rights_statements"=>[], "linked_agents"=>[{:role=>"subject", :terms=>[], :relator=>nil, :ref=>"/agents/people/import_7faac81f-c32b-4bb5-8a5a-8daff5d1161b"}, {:role=>"subject", :terms=>[], :relator=>nil, :ref=>"/agents/people/import_9ff38423-fbaa-4d9c-bd1e-e3a65f4244c7"}], "restrictions"=>false, "revision_statements"=>[], "instances"=>[], "deaccessions"=>[], "related_accessions"=>[], "classifications"=>[], "notes"=>[], "hello_worlds"=>[], "uri"=>"/repositories/import/resources/import_9ed9d5ea-7ee6-47a5-986c-db937dd78d88", "language"=>nil, "finding_aid_description_rules"=>"rda", "id_0"=>"imported-1e46e675-3833-4483-ada1-5960a16004c6"}> I want to basically end up with the two of these combined in the sense of primary_name, dates, authority_id, etc can be imported as one agent. There is some relationship to the first agent created I'm missing if someone could help me fill that link I'd appreciate it. Let me know if I need to clarify anything. config["/record"][:map]["controlfield[@tag='001']"] = { :rel => -> resource, agent { resource[:linked_agents] << { # stashed value for the role :role => agent['_role'] || 'subject', :terms => agent['_terms'] || [], :relator => agent['_relator'], :ref => agent.uri } Log.debug(agent) Log.debug(resource) }, :obj => :agent_person, :map => { "self::controlfield" => { :obj => :name_person, :rel => :names, :map => { "self::controlfield" => -> name, node { val = node.inner_text #name['primary_name'] = test name['authority_id'] = val } }, :defaults => { :name_order => 'direct', :source => 'ingest' } } } } Thank you -------------- next part -------------- An HTML attachment was scrubbed... URL: From brianjhoffman at gmail.com Wed Sep 9 08:20:01 2015 From: brianjhoffman at gmail.com (Brian Hoffman) Date: Wed, 9 Sep 2015 08:20:01 -0400 Subject: [Archivesspace_Users_Group] Plugin: Custom import mapping for MarcXML Agents, help In-Reply-To: References: Message-ID: <75124D4F-D697-4336-9732-0AF7E441B147@gmail.com> Hi, I think you made the problem quite clear. I think the key is this: it?s not that obvious, but the MarcXML converter has a few different styles for mapping XML nodes to the ASpace data model. You are using the ?object? mapping: > config["/record"][:map]["controlfield[@tag='001']"] = {:rel => something, :obj => something ?} This is meant to make it easy to do the mappings by just filling out those object properties, but it isn?t that flexible. You probably want to just use the other option, which is to map the controlfield to a functional block that will receive two parameters: the base resource record and the XML node. For an example, see: https://github.com/archivesspace/archivesspace/blob/master/backend/app/converters/marcxml_accession_converter.rb#L74 However, your case is a little unusual, in that you are mapping two siblings to a single ASpace record, so you?re going to have to use a trick to get access to the agent record created by the standard mapping. Something like this: config["/record"][:map]["controlfield[@tag='001']?] = -> (resource, node) { existing_agent_uri = resource.linked_agents.find {|link| link[:ref] =~ /people/ } existing_agent = @batch.working_area.find {|obj| obj.uri == existing_agent_uri } make(:name_person) do |name| name.primary = node.xpath(?subfield[@code=?a?]).inner_text # add more name fields as necessary existing_agent.names << name end } That?s just an idea and may not work as is. If you want to put your code up on Github I can try to help more. Brian > On Sep 9, 2015, at 1:35 AM, Carlos Lemus wrote: > > Hello, > > My question is how do i map the controlfield to one agent? it is currently creating two and the control field does not have a primary name to complete the job (Returns an error primary name missing) > > I am working on a plugin to import agents from a marcxml file. There is a lot of fields the current mapping for agents doesn't have. To begin, I have started with trying to import the authority id from the controlfield tag=001. I have been able to mimic and learn a lot of the mapping system through yale_marcxml2accession plugin. > > I've been able to accomplish importing mapping the authority id to the field, but only if i add a pirmary name to the name_person object, because what is happening is it is creating two agents as far as I can see from the log debugs I created. One of the log debugs is in the agent template (working with the agent/person template mix) > #"agent_person", "agent_contacts"=>[], "linked_agent_roles"=>[], "external_documents"=>[], "rights_statements"=>[], "notes"=>[], "dates_of_existence"=>[], "names"=>[#"name_person", "use_dates"=>[], "authorized"=>false, "is_display_name"=>false, "sort_name_auto_generate"=>true, "uri"=>nil, "primary_name"=>"Goodman", "rest_of_name"=>"Oscar Baylin,", "dates"=>"1939-", "name_order"=>"inverted", "source"=>"ingest"}>], "related_agents"=>[], "uri"=>"/agents/people/import_7faac81f-c32b-4bb5-8a5a-8daff5d1161b", "dates"=>"1939-"}> > > and the other is from the mapping of the code below (working with the authority id) > #"agent_person", "agent_contacts"=>[], "linked_agent_roles"=>[], "external_documents"=>[], "rights_statements"=>[], "notes"=>[], "dates_of_existence"=>[], "names"=>[#"name_person", "use_dates"=>[], "authorized"=>false, "is_display_name"=>false, "sort_name_auto_generate"=>true, "uri"=>nil, "authority_id"=>"n 2003051366", "name_order"=>"direct", "source"=>"ingest"}>], "related_agents"=>[], "uri"=>"/agents/people/import_9ff38423-fbaa-4d9c-bd1e-e3a65f4244c7"}> > > > The code below also debugs the resource that shows both agents under the linked agents > #"resource", "external_ids"=>[], "subjects"=>[], "linked_events"=>[], "extents"=>[], "dates"=>[], "external_documents"=>[], "rights_statements"=>[], "linked_agents"=>[{:role=>"subject", :terms=>[], :relator=>nil, :ref=>"/agents/people/import_7faac81f-c32b-4bb5-8a5a-8daff5d1161b"}, {:role=>"subject", :terms=>[], :relator=>nil, :ref=>"/agents/people/import_9ff38423-fbaa-4d9c-bd1e-e3a65f4244c7"}], "restrictions"=>false, "revision_statements"=>[], "instances"=>[], "deaccessions"=>[], "related_accessions"=>[], "classifications"=>[], "notes"=>[], "hello_worlds"=>[], "uri"=>"/repositories/import/resources/import_9ed9d5ea-7ee6-47a5-986c-db937dd78d88", "language"=>nil, "finding_aid_description_rules"=>"rda", "id_0"=>"imported-1e46e675-3833-4483-ada1-5960a16004c6"}> > > I want to basically end up with the two of these combined in the sense of primary_name, dates, authority_id, etc can be imported as one agent. There is some relationship to the first agent created I'm missing if someone could help me fill that link I'd appreciate it. Let me know if I need to clarify anything. > > > config["/record"][:map]["controlfield[@tag='001']"] = { > :rel => -> resource, agent { > resource[:linked_agents] << { > # stashed value for the role > :role => agent['_role'] || 'subject', > :terms => agent['_terms'] || [], > :relator => agent['_relator'], > :ref => agent.uri > } > Log.debug(agent) > Log.debug(resource) > }, > :obj => :agent_person, > :map => { > "self::controlfield" => { > :obj => :name_person, > :rel => :names, > :map => { > "self::controlfield" => -> name, node { > > val = node.inner_text > #name['primary_name'] = test > name['authority_id'] = val > } > }, > :defaults => { > :name_order => 'direct', > :source => 'ingest' > } > } > } > } > > Thank you > > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From carlos.lemus at unlv.edu Thu Sep 10 00:44:20 2015 From: carlos.lemus at unlv.edu (Carlos Lemus) Date: Wed, 9 Sep 2015 21:44:20 -0700 Subject: [Archivesspace_Users_Group] Plugin: Custom import mapping for MarcXML Agents, help Message-ID: Hello Brian, Sorry if I'm not replying to our current thread correctly. I have yet to set up git for the plugin, but as soon as I do I will let you know. It is mostly some of the yale marcxml plugin setup and a lot of commented trial and error code at this point anyways. I tried the code you gave me and I think you understand perfectly what my issue is and I understand what you're trying to do by matching the agent to the current resource, exactly what I need. However, it's not working because the batch object seems to be Null. Not sure if maybe I'm required to import something. Error: #<NoMethodError: undefined method `working_area' for nil:NilClass> Here is the current state of my code UNLVMarcXMLAgentsConverter.configure do |config| config["/record"][:map]["controlfield[@tag='001']"] = -> resource, node { existing_agent_uri = resource.linked_agents.find {|link| link[:ref] =~ /people/ } existing_agent = @batch.working_area.find {|obj| obj.uri == existing_agent_uri } make(:name_person) do |name| name.primary = node.xpath("subfield[@code='a']").inner_text # add more name fields as necessary val = node.inner_text name['authority_id'] = val existing_agent.names << name end } end Thanks for the quick reply by the way. I would have gotten to you sooner, but I didn't get an email that you had replied. I'll keep an eye on the listserv from now on. Carlos Lemus -------------- next part -------------- An HTML attachment was scrubbed... URL: From kcollett at hamilton.edu Thu Sep 10 09:28:03 2015 From: kcollett at hamilton.edu (Katherine Collett) Date: Thu, 10 Sep 2015 09:28:03 -0400 Subject: [Archivesspace_Users_Group] How to delete a populated repository? In-Reply-To: <1427376903173.12840@lyrasis.org> References: <55131FF2.7030801@jhu.edu> <1427376903173.12840@lyrasis.org> Message-ID: <01F5D268-84B3-4E33-9259-F930E7DE5DD3@hamilton.edu> We would also like to delete some old test repositories (and the Lyrasis training repository) ? will this script do that, without bothering our current active repository? And is it still working with the current version of ArchivesSpace? When I try to delete the unwanted repositories I get the ?repository not empty? error message. Katherine Katherine Collett, Archivist Hamilton College Archives Burke Library 198 College Hill Road Clinton, NY 13323 askarch at hamilton.edu 315-859-4471 www.hamilton.edu/library/library_collections/archives.html www.facebook.com/BurkeLibrary Hours: M-F 9:00am-12:00 noon and by appointment; contact to ascertain staff availability before visiting. On Mar 26, 2015, at 9:35 AM, Chris Fitzpatrick wrote: > Hi Mark, > > I wrote this script last summer to do this: > > https://gist.github.com/cfitz/4fefcfa659ef18bfbe6c > > It's ruby and you'll have to have a rest_client and highline gems installed... > > Does that work for you? > > b,chris. > > > Chris Fitzpatrick | Developer, ArchivesSpace > Skype: chrisfitzpat | Phone: 918.236.6048 > http://archivesspace.org/ > > ________________________________________ > From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Mark Cyzyk > Sent: Wednesday, March 25, 2015 9:52 PM > To: archivesspace_users_group at lyralists.lyrasis.org > Subject: [Archivesspace_Users_Group] How to delete a populated repository? > > All, > > Does anyone know how to delete a populated repository? (We > inadvertently clicked the wrong thing while performing a migration which > set in stone our previously-pushed-through erroneous recordset.) > > I tried to Delete, but it won't delete a repository if it is populated. > I tried to simply move that repository, transferring its content into a > dummy repository for the time being. No joy. ("There was an error") > I reran the ./scripts/setup-database.sh script hoping it might drop each > table before recreating/reinitializing. No joy. > I attempted to Drop tables individually but can't because of foreign key > constraints. > > The only other thing I can think to do is to drop, then recreate, the > whole DB schema in MySQL (which, insofar as I don't have root access > there, I can't do). > > I kind of expected the Delete button would delete the repository -- > including all its content -- and not leave behind any orphans in the > backend database? > > How can I delete this pesky repository?! > > Advice much appreciated, > > Mark > > -- > > <><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><> > Mark Cyzyk, M.A., M.L.S. > Scholarly Communication Architect > User Interface Applications Group > The Sheridan Libraries > The Johns Hopkins University > mcyzyk at jhu.edu > > Verba volant, scripta manent. From laddmm at miamioh.edu Thu Sep 10 09:38:13 2015 From: laddmm at miamioh.edu (Ladd, Marcus) Date: Thu, 10 Sep 2015 09:38:13 -0400 Subject: [Archivesspace_Users_Group] Importing Accessions with CSV File? Message-ID: Hi all, Does anyone have experience with using a CSV file to batch import accession records? We've been struggling for months. The current errors we are getting are: Error: #<Argument Error: invalid byte sequence in UTF-8> Has anyone encountered this before or can anyone share with me a CSV file they successfully used? Thanks, Marcus -------- *Marcus Ladd* Special Collections Digital Librarian Miami University, Oxford, OH -------------- next part -------------- An HTML attachment was scrubbed... URL: From HurtT at easternct.edu Thu Sep 10 10:57:09 2015 From: HurtT at easternct.edu (Hurt, Tara (Library)) Date: Thu, 10 Sep 2015 14:57:09 +0000 Subject: [Archivesspace_Users_Group] Help With Access In-Reply-To: References: Message-ID: Good morning Brad. We did a query on the backend directly at localhost:8089/repositories and I have attached the message. Thank you for your continued help. The sooner we can get access to Archives Space the better. Tara From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Hurt, Tara (Library) Sent: Friday, September 04, 2015 2:52 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Help With Access Thank you ?.. do you mean if we query the backend directly at our server which is http://EDFLIBRGDG:8080 ? From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Steven Majewski Sent: Friday, September 04, 2015 2:47 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Help With Access What do you get it you query the backend directly at HOSTNAME:8089/repositories ? On Sep 4, 2015, at 2:15 PM, Hurt, Tara (Library) > wrote: Hi Brad. I am sitting with our System Librarian now. In order to solve the issue we are having now, I am hopeful it is helpful to review our path over the last few years. We started by using Archivist Toolkit. When Archive Space (AS) was created we decided to move our date from Archivist Toolkit to AS. So we migrated to AS and due to various local networking issues we have our data on a local workstation and AS uses its internal database and not MySQL. We did this approximately a year ago and all was working well. But about a month ago we started getting the error messages, we were promoted vie email help to upgrade to 1.3, which we did but has not resolved the issue. which seemed to go well. Now we are in the situation where the run time error which I sent you, constantly comes up. You asked us to send you a MySQL log but as I noted above there is no MySQL to run a log from. Where do we go from here? Tara From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brad Westbrook Sent: Monday, August 31, 2015 10:12 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Help With Access Tara, Could you repeat the activity that produces the problem and then send us the log? Thanks, Brad W. From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Hurt, Tara (Library) Sent: Monday, August 31, 2015 9:55 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Help With Access Hi Brad. I have access to the following browsers, I usually use FireFox, but I have tried getting access on all three, with the same runtime error. Internet Explorer 10.0 Mozilla FireFox I have even tried on a Mac, using Safari and I get the same runtime error. Thank you so much for your help, AS has been working very well so I am not sure why we are not having this glitch. I am in a meeting from 10-11 but then back at my office / machine. Thank you. Tara From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brad Westbrook Sent: Monday, August 31, 2015 9:39 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Help With Access Hi, Tara, In what browser are you experiencing this problem? If IE, what version are you using? Brad W. From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Hurt, Tara (Library) Sent: Monday, August 31, 2015 9:34 AM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Help With Access Good morning, I am still having trouble accessing Archives Space and I am getting run time errors. Last week I could not get the screen to stay active enough to capture BUT I did capture some screens today. The first capture below (first attachment) is the home screen I get ? all seems to be as normal here. Sometimes when I click to login in I get the run time error screen below. Sometimes if it does let me login, then as soon as I click on anything in AS, I get the run time error below (second screen shot attached). Cannot seem to get by this error .. we really need your help, it is the start of the academic year and we need the AS access. Thanks again for your help. Tara _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: 8089 message.png Type: image/png Size: 54653 bytes Desc: 8089 message.png URL: From HurtT at easternct.edu Thu Sep 10 11:00:05 2015 From: HurtT at easternct.edu (Hurt, Tara (Library)) Date: Thu, 10 Sep 2015 15:00:05 +0000 Subject: [Archivesspace_Users_Group] FW: Help With Access References: Message-ID: Good morning Brad. We did a query on the backend directly at localhost:8089/repositories and I have attached the message. Thank you for your continued help. The sooner we can get access to Archives Space the better. Tara From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Hurt, Tara (Library) Sent: Friday, September 04, 2015 2:52 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Help With Access Thank you ?.. do you mean if we query the backend directly at our server which is http://EDFLIBRGDG:8080 ? From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Steven Majewski Sent: Friday, September 04, 2015 2:47 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Help With Access What do you get it you query the backend directly at HOSTNAME:8089/repositories ? On Sep 4, 2015, at 2:15 PM, Hurt, Tara (Library) > wrote: Hi Brad. I am sitting with our System Librarian now. In order to solve the issue we are having now, I am hopeful it is helpful to review our path over the last few years. We started by using Archivist Toolkit. When Archive Space (AS) was created we decided to move our date from Archivist Toolkit to AS. So we migrated to AS and due to various local networking issues we have our data on a local workstation and AS uses its internal database and not MySQL. We did this approximately a year ago and all was working well. But about a month ago we started getting the error messages, we were promoted vie email help to upgrade to 1.3, which we did but has not resolved the issue. which seemed to go well. Now we are in the situation where the run time error which I sent you, constantly comes up. You asked us to send you a MySQL log but as I noted above there is no MySQL to run a log from. Where do we go from here? Tara From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brad Westbrook Sent: Monday, August 31, 2015 10:12 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Help With Access Tara, Could you repeat the activity that produces the problem and then send us the log? Thanks, Brad W. From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Hurt, Tara (Library) Sent: Monday, August 31, 2015 9:55 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Help With Access Hi Brad. I have access to the following browsers, I usually use FireFox, but I have tried getting access on all three, with the same runtime error. Internet Explorer 10.0 Mozilla FireFox I have even tried on a Mac, using Safari and I get the same runtime error. Thank you so much for your help, AS has been working very well so I am not sure why we are not having this glitch. I am in a meeting from 10-11 but then back at my office / machine. Thank you. Tara From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brad Westbrook Sent: Monday, August 31, 2015 9:39 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Help With Access Hi, Tara, In what browser are you experiencing this problem? If IE, what version are you using? Brad W. From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Hurt, Tara (Library) Sent: Monday, August 31, 2015 9:34 AM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Help With Access Good morning, I am still having trouble accessing Archives Space and I am getting run time errors. Last week I could not get the screen to stay active enough to capture BUT I did capture some screens today. The first capture below (first attachment) is the home screen I get ? all seems to be as normal here. Sometimes when I click to login in I get the run time error screen below. Sometimes if it does let me login, then as soon as I click on anything in AS, I get the run time error below (second screen shot attached). Cannot seem to get by this error .. we really need your help, it is the start of the academic year and we need the AS access. Thanks again for your help. Tara _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: 8089 message.png Type: image/png Size: 54653 bytes Desc: 8089 message.png URL: From ns96 at nyu.edu Thu Sep 10 11:04:23 2015 From: ns96 at nyu.edu (Nathan Stevens) Date: Thu, 10 Sep 2015 11:04:23 -0400 Subject: [Archivesspace_Users_Group] Testers Needed for the Refactored Archon Migration Tool Message-ID: Dear All, With the work on refactored Archon migration tool nearing completion, the Archivesspace team is looking for people who are willing to test the accuracy of this tool. Additional information about this tool can be found here . Testing will primarily involve iteratively comparing records from a test Archon database (the admin password will be provided upon agreeing to become a tester) http://archives-dev.library.illinois.edu/archondev/tracer/ To the records after they have been migrated to an Archivesspace instance. http://54.227.35.51:9380 To be a good candidate for this task you must: 1. Have at least 2 hours a week of free time between now and end of the month. 2. Be very familiar with both Archivesspace and Archon. This will help distinguish migration issues from UI or other issues. 3. Be willing to review closely the Archon Mapping Documentation 4. Be willing to communicate quickly (within 48 hours) issues found so the migration tool can be modified and another round of testing undertaken. Anyone interested and meet the above criteria can send an email ( ns96 at nyu.edu) to me directly so I can set you up. Thanks, -- Nathan Stevens Programmer/Analyst Digital Library Technology Services New York University 1212-998-2653 ns96 at nyu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From prom at illinois.edu Thu Sep 10 11:20:19 2015 From: prom at illinois.edu (Prom, Christopher John) Date: Thu, 10 Sep 2015 15:20:19 +0000 Subject: [Archivesspace_Users_Group] Testers Needed for the Refactored Archon Migration Tool In-Reply-To: References: Message-ID: I will be helping with this task, but I would like to strongly encourage others familiar with Archon to help with this as well, in my experience, the more eyes there are on this task, the more likely we will be to find bugs, given some of the data model differences between Archon and ASpacce. So, if you have any time available to do this, and know Archon, please volunteer. Thanks, Chris Prom Univeristy of Illinois On Sep 10, 2015, at 10:04 AM, Nathan Stevens > wrote: Dear All, With the work on refactored Archon migration tool nearing completion, the Archivesspace team is looking for people who are willing to test the accuracy of this tool. Additional information about this tool can be found here. Testing will primarily involve iteratively comparing records from a test Archon database (the admin password will be provided upon agreeing to become a tester) http://archives-dev.library.illinois.edu/archondev/tracer/ To the records after they have been migrated to an Archivesspace instance. http://54.227.35.51:9380 To be a good candidate for this task you must: 1. Have at least 2 hours a week of free time between now and end of the month. 2. Be very familiar with both Archivesspace and Archon. This will help distinguish migration issues from UI or other issues. 3. Be willing to review closely the Archon Mapping Documentation 4. Be willing to communicate quickly (within 48 hours) issues found so the migration tool can be modified and another round of testing undertaken. Anyone interested and meet the above criteria can send an email (ns96 at nyu.edu) to me directly so I can set you up. Thanks, -- Nathan Stevens Programmer/Analyst Digital Library Technology Services New York University 1212-998-2653 ns96 at nyu.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From mGorzalski at lib.siu.edu Thu Sep 10 11:43:16 2015 From: mGorzalski at lib.siu.edu (Matthew J Gorzalski) Date: Thu, 10 Sep 2015 15:43:16 +0000 Subject: [Archivesspace_Users_Group] Testers Needed for the Refactored Archon Migration Tool In-Reply-To: References: Message-ID: <2ff9422f4b8f4f608c3b3d81fc628aac@it-excmb3.ad.siu.edu> I volunteer but how well versed in the mapping document would one need to be in order to adequately test the tool? Do we need to know the document well prior to migration or review the document with the post migration results? Matt G SIU Carbondale From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Prom, Christopher John Sent: Thursday, September 10, 2015 10:20 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Testers Needed for the Refactored Archon Migration Tool I will be helping with this task, but I would like to strongly encourage others familiar with Archon to help with this as well, in my experience, the more eyes there are on this task, the more likely we will be to find bugs, given some of the data model differences between Archon and ASpacce. So, if you have any time available to do this, and know Archon, please volunteer. Thanks, Chris Prom Univeristy of Illinois On Sep 10, 2015, at 10:04 AM, Nathan Stevens > wrote: Dear All, With the work on refactored Archon migration tool nearing completion, the Archivesspace team is looking for people who are willing to test the accuracy of this tool. Additional information about this tool can be found here. Testing will primarily involve iteratively comparing records from a test Archon database (the admin password will be provided upon agreeing to become a tester) http://archives-dev.library.illinois.edu/archondev/tracer/ To the records after they have been migrated to an Archivesspace instance. http://54.227.35.51:9380 To be a good candidate for this task you must: 1. Have at least 2 hours a week of free time between now and end of the month. 2. Be very familiar with both Archivesspace and Archon. This will help distinguish migration issues from UI or other issues. 3. Be willing to review closely the Archon Mapping Documentation 4. Be willing to communicate quickly (within 48 hours) issues found so the migration tool can be modified and another round of testing undertaken. Anyone interested and meet the above criteria can send an email (ns96 at nyu.edu) to me directly so I can set you up. Thanks, -- Nathan Stevens Programmer/Analyst Digital Library Technology Services New York University 1212-998-2653 ns96 at nyu.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From psuda1 at tulane.edu Thu Sep 10 11:47:05 2015 From: psuda1 at tulane.edu (Suda, Phillip J) Date: Thu, 10 Sep 2015 15:47:05 +0000 Subject: [Archivesspace_Users_Group] Testers Needed for the Refactored Archon Migration Tool In-Reply-To: References: Message-ID: I will volunteer to test. Thank you, Phil Phillip Suda Systems Librarian Howard-Tilton Memorial Library Tulane University psuda1 at tulane.edu 504-865-5607 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Nathan Stevens Sent: Thursday, September 10, 2015 10:04 AM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Testers Needed for the Refactored Archon Migration Tool Dear All, With the work on refactored Archon migration tool nearing completion, the Archivesspace team is looking for people who are willing to test the accuracy of this tool. Additional information about this tool can be found here. Testing will primarily involve iteratively comparing records from a test Archon database (the admin password will be provided upon agreeing to become a tester) http://archives-dev.library.illinois.edu/archondev/tracer/ To the records after they have been migrated to an Archivesspace instance. http://54.227.35.51:9380 To be a good candidate for this task you must: 1. Have at least 2 hours a week of free time between now and end of the month. 2. Be very familiar with both Archivesspace and Archon. This will help distinguish migration issues from UI or other issues. 3. Be willing to review closely the Archon Mapping Documentation 4. Be willing to communicate quickly (within 48 hours) issues found so the migration tool can be modified and another round of testing undertaken. Anyone interested and meet the above criteria can send an email (ns96 at nyu.edu) to me directly so I can set you up. Thanks, -- Nathan Stevens Programmer/Analyst Digital Library Technology Services New York University 1212-998-2653 ns96 at nyu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From ktasker at library.berkeley.edu Thu Sep 10 12:37:25 2015 From: ktasker at library.berkeley.edu (Kate Tasker) Date: Thu, 10 Sep 2015 09:37:25 -0700 Subject: [Archivesspace_Users_Group] Importing Accessions with CSV File? [Archivesspace_Users_Group Digest, Vol 26, Issue 2] Message-ID: Hi Marcus, We completed a large batch import using the Accession CSV file earlier this year. We used the template on the ASpace GitHub (https://github.com/ archivesspace/archivesspace/tree/master/backend/app/exporters/examples/ accession) and learned the following (by the way, our import was to version 1.0.9 so some of this may have changed): - The order of the fields is very important - Include all the fields, even if some are blank in the data rows. The exception to this was fields for Agent information; if all our data rows were blank for all Agent fields, we removed the Agent columns. Including Agent columns with no data appeared to trigger a problem and cause the test import to fail. However, we were using an older version (1.0.9), so this may have been resolved with later versions. - Our dates did not import until we changed the template fields to date_1_expression, date_1_begin, etc (the template uses date_expression, date_begin, etc). We also found we needed to add date_1_type and date_1_label (which appear to be required fields in the interface) - Values in date_1_type and date_1_label should be lowercase (ex: "creation" instead of "Creation") - Also check the dependencies of some fields; for example, if you use extent_container_summary, you must also include extent_number and extent_type - Make sure the encoding of the CSV file is UTF-8 (if you're editing in Excel it may save to ANSI by default). If you still get an error try opening the CSV in a text editor and saving again as UTF-8 (don't change or edit anything else). Hope this helps! We are also planning a second CSV file import soon- if anyone has other tips or an updated accession template for version 1.3.0, I'd love to know! Cheers, -Kate Kate Tasker Digital Archivist The Bancroft Library University of California Berkeley, CA 94720-6000 On Thu, Sep 10, 2015 at 9:09 AM, < archivesspace_users_group-request at lyralists.lyrasis.org> wrote: > Send Archivesspace_Users_Group mailing list submissions to > archivesspace_users_group at lyralists.lyrasis.org > > To subscribe or unsubscribe via the World Wide Web, visit > > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > or, via email, send a message with subject or body 'help' to > archivesspace_users_group-request at lyralists.lyrasis.org > > You can reach the person managing the list at > archivesspace_users_group-owner at lyralists.lyrasis.org > > When replying, please edit your Subject line so it is more specific > than "Re: Contents of Archivesspace_Users_Group digest..." > > > Today's Topics: > > 1. Archival components with multiple dates (Max Eckard) > 2. Re: Archival components with multiple dates (Custer, Mark) > 3. Re: Archival components with multiple dates (Max Eckard) > 4. Re: Problems with ASpace reports (Karrie L Roberson) > 5. Re: Problems with ASpace reports (Brian Hoffman) > 6. Re: Problems with ASpace reports (Karrie L Roberson) > 7. Re: Problems with ASpace reports (Brian Hoffman) > 8. Re: Problems with ASpace reports (Karrie L Roberson) > 9. import error, record_uri=doesn't exist > (Hughes, Margaret (Library)) > 10. Upper limit on PDF output? (Emily Pyers) > 11. Re: Help With Access (Hurt, Tara (Library)) > 12. Re: Database Integrity Constraint Error on Agent Save > (Joshua D. Shaw) > 13. default values in Accession and Resource Records (Kate Tasker) > 14. Re: default values in Accession and Resource Records > (Brad Westbrook) > 15. ArchivesSpace functionality issues (Suda, Phillip J) > 16. Re: ArchivesSpace functionality issues (Maura Carbone) > 17. Re: ArchivesSpace functionality issues (Custer, Mark) > 18. Re: ArchivesSpace functionality issues (Suda, Phillip J) > 19. Re: ArchivesSpace functionality issues (Suda, Phillip J) > 20. Re: ArchivesSpace functionality issues (Maura Carbone) > 21. Re: ArchivesSpace functionality issues (Suda, Phillip J) > 22. Re: ArchivesSpace functionality issues (Maura Carbone) > 23. upgrading to v1.3.0 question about copying files #linux > (Fleming, Jason) > 24. Re: SPAM?? upgrading to v1.3.0 question about copying files > #linux (Kutzuba, Jamie) > 25. Re: Help With Access (Hurt, Tara (Library)) > 26. FW: Help With Access (Hurt, Tara (Library)) > 27. Re: Help With Access (Steven Majewski) > 28. Re: Help With Access (Hurt, Tara (Library)) > 29. Re: Help With Access (Steven Majewski) > 30. I didn't know you could do this... (Steven Majewski) > 31. Plugin: Custom import mapping for MarcXML Agents, help > (Carlos Lemus) > 32. Re: Plugin: Custom import mapping for MarcXML Agents, help > (Brian Hoffman) > 33. Plugin: Custom import mapping for MarcXML Agents, help > (Carlos Lemus) > 34. Re: How to delete a populated repository? (Katherine Collett) > 35. Importing Accessions with CSV File? (Ladd, Marcus) > 36. Re: Help With Access (Hurt, Tara (Library)) > > > ---------------------------------------------------------------------- > > Message: 1 > Date: Tue, 1 Sep 2015 13:35:49 -0400 > From: Max Eckard > To: Archivesspace Users Group > > Subject: [Archivesspace_Users_Group] Archival components with multiple > dates > Message-ID: > fgZem8wAiw0QJc5TpaE2Y-isSMGg at mail.gmail.com> > Content-Type: text/plain; charset="utf-8" > > Hello ASpacers, > > I'm about to report a bug we think we've found on the JIRA site, but I'm > posting a message here first "asking for help in understanding and > verifying" (from How to Report a Bug > >) > the bug we've encountered. > > So here it is: > > When creating archival components with multiple dates, only the first date > shows up in the display string. Expected behavior would be that the display > string shows all dates. > > I've attached two screenshots, one showing the dates I created and the > other showing the resulting display string. > > I've tried this on 1.2 and 1.3. > > Have any of you noticed this as well, or can you confirm that we're not > missing something? > > Thanks! > Max > > -- > *Max Eckard* > *Assistant Archivist for Digital Curation* > > > Bentley Historical Library > 1150 Beal Ave. > Ann Arbor, MI 48109-2113 > 734/763-7518 <734.763.7518> > http://bentley.umich.edu/ > -------------- next part -------------- > An HTML attachment was scrubbed... > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20150901/db7fb933/attachment-0001.html > > > -------------- next part -------------- > A non-text attachment was scrubbed... > Name: Capture-1.PNG > Type: image/png > Size: 41811 bytes > Desc: not available > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20150901/db7fb933/attachment-0002.png > > > -------------- next part -------------- > A non-text attachment was scrubbed... > Name: Capture-2.PNG > Type: image/png > Size: 27263 bytes > Desc: not available > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20150901/db7fb933/attachment-0003.png > > > > ------------------------------ > > Message: 2 > Date: Tue, 1 Sep 2015 19:25:14 +0000 > From: "Custer, Mark" > To: Archivesspace Users Group > > Subject: Re: [Archivesspace_Users_Group] Archival components with > multiple dates > Message-ID: > > Content-Type: text/plain; charset="utf-8" > > You?re not missing anything. We?ve noticed that issue, as well. Given > enough ArchivesSpace members, all bugs will eventually be logged! > > > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Max > Eckard > Sent: Tuesday, September 01, 2015 1:36 PM > To: Archivesspace Users Group > Subject: [Archivesspace_Users_Group] Archival components with multiple > dates > > Hello ASpacers, > I'm about to report a bug we think we've found on the JIRA site, but I'm > posting a message here first "asking for help in understanding and > verifying" (from How to Report a Bug< > https://urldefense.proofpoint.com/v2/url?u=https-3A__archivesspace.atlassian.net_wiki_display_ADC_How-2Bto-2BReport-2Ba-2BBug&d=AwMFaQ&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=s7ciGQfUJeaV_ryx908hbeXDoU9aqDwDN0Z0VbfsJ3Y&m=c8YboJEGDFC8nPpo31UrFdAfwPmDjNEZ1acz6zslNR4&s=f-JQ0qfjN25nbDqXtaI9TaBhS1mrFGE3D36y8DZP3Q4&e=>) > the bug we've encountered. > > So here it is: > When creating archival components with multiple dates, only the first date > shows up in the display string. Expected behavior would be that the display > string shows all dates. > I've attached two screenshots, one showing the dates I created and the > other showing the resulting display string. > > I've tried this on 1.2 and 1.3. > > Have any of you noticed this as well, or can you confirm that we're not > missing something? > Thanks! > Max > > -- > Max Eckard > Assistant Archivist for Digital Curation > > [https://webapps.lsa.umich.edu/dean/lsa_emails/bentley-sig-em.png] > Bentley Historical Library > 1150 Beal Ave. > Ann Arbor, MI 48109-2113 > 734/763-7518 > http://bentley.umich.edu/< > https://urldefense.proofpoint.com/v2/url?u=http-3A__bentley.umich.edu_&d=AwMFaQ&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=s7ciGQfUJeaV_ryx908hbeXDoU9aqDwDN0Z0VbfsJ3Y&m=c8YboJEGDFC8nPpo31UrFdAfwPmDjNEZ1acz6zslNR4&s=tEOBMXk9st2N46B6glji28DfhYdVDnKaUUvU7fZs-Sw&e= > > > -------------- next part -------------- > An HTML attachment was scrubbed... > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20150901/6a853935/attachment-0001.html > > > > ------------------------------ > > Message: 3 > Date: Tue, 1 Sep 2015 15:35:46 -0400 > From: Max Eckard > To: Archivesspace Users Group > > Subject: Re: [Archivesspace_Users_Group] Archival components with > multiple dates > Message-ID: > RTXMzaEA at mail.gmail.com> > Content-Type: text/plain; charset="utf-8" > > Thanks, Mark! > > For the record, bug report created! > > https://archivesspace.atlassian.net/browse/AS-47 > > Max > > > > On Tue, Sep 1, 2015 at 3:25 PM, Custer, Mark wrote: > > > You?re not missing anything. We?ve noticed that issue, as well. Given > > enough ArchivesSpace members, all bugs will eventually be logged! > > > > > > > > > > > > > > > > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto: > > archivesspace_users_group-bounces at lyralists.lyrasis.org] *On Behalf Of > *Max > > Eckard > > *Sent:* Tuesday, September 01, 2015 1:36 PM > > *To:* Archivesspace Users Group > > *Subject:* [Archivesspace_Users_Group] Archival components with multiple > > dates > > > > > > > > Hello ASpacers, > > > > I'm about to report a bug we think we've found on the JIRA site, but I'm > > posting a message here first "asking for help in understanding and > > verifying" (from How to Report a Bug > > < > https://urldefense.proofpoint.com/v2/url?u=https-3A__archivesspace.atlassian.net_wiki_display_ADC_How-2Bto-2BReport-2Ba-2BBug&d=AwMFaQ&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=s7ciGQfUJeaV_ryx908hbeXDoU9aqDwDN0Z0VbfsJ3Y&m=c8YboJEGDFC8nPpo31UrFdAfwPmDjNEZ1acz6zslNR4&s=f-JQ0qfjN25nbDqXtaI9TaBhS1mrFGE3D36y8DZP3Q4&e= > >) > > the bug we've encountered. > > > > > > > > So here it is: > > > > When creating archival components with multiple dates, only the first > date > > shows up in the display string. Expected behavior would be that the > display > > string shows all dates. > > > > I've attached two screenshots, one showing the dates I created and the > > other showing the resulting display string. > > > > > > > > I've tried this on 1.2 and 1.3. > > > > Have any of you noticed this as well, or can you confirm that we're not > > missing something? > > > > Thanks! > > > > Max > > > > > > -- > > > > *Max Eckard* > > *Assistant Archivist for Digital Curation* > > > > > > > > Bentley Historical Library > > > > 1150 Beal Ave. > > Ann Arbor, MI 48109-2113 > > 734/763-7518 <734.763.7518> > > > > http://bentley.umich.edu/ > > < > https://urldefense.proofpoint.com/v2/url?u=http-3A__bentley.umich.edu_&d=AwMFaQ&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=s7ciGQfUJeaV_ryx908hbeXDoU9aqDwDN0Z0VbfsJ3Y&m=c8YboJEGDFC8nPpo31UrFdAfwPmDjNEZ1acz6zslNR4&s=tEOBMXk9st2N46B6glji28DfhYdVDnKaUUvU7fZs-Sw&e= > > > > > > > > _______________________________________________ > > Archivesspace_Users_Group mailing list > > Archivesspace_Users_Group at lyralists.lyrasis.org > > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > > > > > > -- > *Max Eckard* > *Assistant Archivist for Digital Curation* > > > Bentley Historical Library > 1150 Beal Ave. > Ann Arbor, MI 48109-2113 > 734/763-7518 <734.763.7518> > http://bentley.umich.edu/ > -------------- next part -------------- > An HTML attachment was scrubbed... > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20150901/93550fd2/attachment-0001.html > > > > ------------------------------ > > Message: 4 > Date: Tue, 01 Sep 2015 21:08:35 +0000 > From: Karrie L Roberson > To: Archivesspace Users Group > > Subject: Re: [Archivesspace_Users_Group] Problems with ASpace reports > Message-ID: > > Content-Type: text/plain; charset="windows-1252" > > We're seeing the same type of messages as below with the messages that are > seen below. Our error message is "ResourcesLocationsListReport - > net.sf.jasperreports.engine.JRException: Error executing SQL statement for > : resourcesLocationsList". > > We edited the 'config.rb' file with the jasper reports uncommented, > updated the 2 files in the PR issue mentioned below, and restarted > Archivesspace. > > Just FYI: Weeks ago, we've done a command line mysqldump of the database > without the "--routines" flag added (with ArchivesSpace shutdown), made > some changes to the file and replaced the database with the updated file. > > Thanks, > Karrie > > ?The views and opinions expressed in this message are my own and do not > necessarily reflect the views and opinions of Stephen F. Austin State > University, its Board of Regents, or the State of Texas.? > ________________________________ > From: archivesspace_users_group-bounces at lyralists.lyrasis.org [ > archivesspace_users_group-bounces at lyralists.lyrasis.org] on behalf of > Emma Jolley [EJOLLEY at nla.gov.au] > Sent: Sunday, August 30, 2015 11:57 PM > To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Problems with ASpace reports > > Hi > > Apologies for the long delay in replying. I can send you a MySQL dump of > the AS database ? however there is a lot of confidential acquisition > information in the database. Are there any procedures for confidential > information? > > Thanks > > Emma > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of > Nathan Stevens > Sent: Friday, 14 August 2015 10:28 PM > To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Problems with ASpace reports > > Hi, > > The JDK version shouldn't be a problem. This seems like the report is > encountering some data it can't handle. Can you send us a MySQL dump of > your ASpace database so we can try and replicate the problem on our end? > > On Fri, Aug 14, 2015 at 3:31 AM, Emma Jolley EJOLLEY at nla.gov.au>> wrote: > My apologies for not having sent through the information about the Log. I > have to liaise for some time with our IT to get this information. They have > sent me the following information which may be of help? > > Many thanks > > Emma > **** > > The log entry when running (as an example) the report mentioned in the > email below is: > > > D, [2015-08-10T17:58:14.599000 #3236] DEBUG -- : Thread-10076116: GET > /repositories/2/reports/accessionsunprocessedreport?lock_version=&format=json > [session: nil] > > D, [2015-08-10T17:58:14.602000 #3236] DEBUG -- : Thread-10076116: > Post-processed params: {:format=>"json", :repo_id=>2} > > D, [2015-08-10T17:58:14.892000 #3236] DEBUG -- : Thread-10076116: > Responded with [404, {"Content-Type"=>"application/json; charset=UTF-8", > "Cache-Control"=>"private, must-revalidate, max-age=0", > "Content-Length"=>"144"}, > ["{\"error\":{\"AccessionsUnprocessedReport\":[\"net.sf.jasperreports.engine.JRException: > Error executing SQL statement for : accessionsUnprocessed\"]}}"]]... in > 292.0ms > > Rendered shared/_breadcrumb.html.erb (1.0ms) > > Rendered > /opt/archivesspace-1.3.0/archivesspace/plugins/nla_accession_reports/frontend/views/reports/index.html.erb > within layouts/application (82.0ms) > > Rendered shared/_browser_support.html.erb (0.0ms) > > Rendered shared/_header_user.html.erb (6.0ms) > > Rendered shared/_header_global.html.erb (6.0ms) > > Rendered site/_branding.html.erb (0.0ms) > > Rendered shared/_advanced_search.html.erb (5.0ms) > > Rendered shared/_header_repository.html.erb (18.0ms) > > Rendered site/_footer.html.erb (0.0ms) > > Rendered shared/_templates.html.erb (2.0ms) > > Completed 200 OK in 448.0ms (Views: 114.0ms) > > Which is not helpful as it essentially just says exactly what gets > displayed on the interface. > > net.sf.jasperreports.engine.JRException: Error executing SQL statement for > : accessionsUnprocessed > > I?ve run the query in this report directly against the database > successfully (cut and paste from > reports/Accessions/AccessionsUnprocessedReport/AccessionsUnprocessedReport.jrxml > and substituting in the repo id) so I think the SQL itself is sound. > > Further info: > > The report config being used are: > > #AppConfig[:report_page_layout] = "letter landscape" > > AppConfig[:enable_jasper] = true > AppConfig[:compile_jasper] = true > I?ve tried with the report_page_layout both commented and uncommented. > > The java version is: > > java version "1.7.0_85" > > OpenJDK Runtime Environment (rhel-2.6.1.3.el6_7-x86_64 u85-b01) > > OpenJDK 64-Bit Server VM (build 24.85-b03, mixed mode) > > Could there be an issue with using the OpenJDK rather than Oracle?s JDK > perhaps ? > > > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org>] On Behalf Of > Brian Hoffman > Sent: Friday, 14 August 2015 12:37 PM > To: Archivesspace Users Group > > Subject: Re: [Archivesspace_Users_Group] Problems with ASpace reports > > Is it possible that your database was restored from a backup or that you > created your database elsewhere and then imported it into MySQL? If so, you > may simply be missing the stored procedures the Jasper reports rely on. > There is a PR concerning this issue here: > > https://github.com/archivesspace/archivesspace/pull/244< > https://urldefense.proofpoint.com/v2/url?u=https-3A__github.com_archivesspace_archivesspace_pull_244&d=AwMGaQ&c=2X_btuPRWkGwRX26NHIotw&r=FD0Xci-wh01Dc1yt0aSp4ADMuu-zB2G2dpCCNNXfih0&m=fW2PblqG-EuWe_NmccDnQngjowe_utp-8LnFzzlbwaU&s=lnMBrdO99DMYnO5QSios7qmzuamXO_pZTlgirFph-9E&e= > > > > Brian > > > > On Aug 7, 2015, at 5:49 AM, Chris Fitzpatrick < > Chris.Fitzpatrick at lyrasis.org> > wrote: > > > Hi Emma, > > Can you look at what's being output into the log? > > The easiest way to see what the report is doing is to look at the Jasper > XML, which you can see here => > https://github.com/archivesspace/archivesspace/blob/master/reports/Accessions/AccessionsUnprocessedReport/AccessionsUnprocessedReport.jrxml#L20-L37 > < > https://urldefense.proofpoint.com/v2/url?u=https-3A__github.com_archivesspace_archivesspace_blob_master_reports_Accessions_AccessionsUnprocessedReport_AccessionsUnprocessedReport.jrxml-23L20-2DL37&d=AwMGaQ&c=2X_btuPRWkGwRX26NHIotw&r=FD0Xci-wh01Dc1yt0aSp4ADMuu-zB2G2dpCCNNXfih0&m=fW2PblqG-EuWe_NmccDnQngjowe_utp-8LnFzzlbwaU&s=E3g_D7ALOFUy_TOVZ77fVSG_kMXqF5u9AZkt-ff0MVc&e= > > > > The basic SQL query is defined in the tag, with the formatting > happening below. You can edit this file to fit your needs, then restart > ASpace to have it recompiled. > > b,chris. > > Chris Fitzpatrick | Developer, ArchivesSpace > Skype: chrisfitzpat | Phone: 918.236.6048 > http://archivesspace.org/< > https://urldefense.proofpoint.com/v2/url?u=http-3A__archivesspace.org_&d=AwMGaQ&c=2X_btuPRWkGwRX26NHIotw&r=FD0Xci-wh01Dc1yt0aSp4ADMuu-zB2G2dpCCNNXfih0&m=fW2PblqG-EuWe_NmccDnQngjowe_utp-8LnFzzlbwaU&s=tLDoAR4LkXMLuD8XoLPRfR3Q--MISpnxaUxWqVJPZY8&e= > > > > ________________________________ > From: archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> < > archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of > Emma Jolley > > Sent: Friday, August 7, 2015 7:13 AM > To: Archivesspace Users Group ( > archivesspace_users_group at lyralists.lyrasis.org archivesspace_users_group at lyralists.lyrasis.org>) > Subject: Re: [Archivesspace_Users_Group] Problems with ASpace reports > > Hi Chris > > We have had the same issues as Robin with the reports. We have tried to > implement your suggested solutions below but now received the following > error message which I?ve copied below. Any advice on this? > > In addition, I have asked previously but have never received an answer ? I > wonder if there is any documentation on what criteria the reports use to > identify records that meet the nominated criteria. For example what fields > is used to indicate an unprocessed Accession and what field is used to > indicate an uncatalogued accession? > > Many thanks > > Emma > > > > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of > Chris Fitzpatrick > Sent: Thursday, 6 August 2015 9:16 PM > To: Archivesspace Users Group > Cc: Zalduendo, Ines; Wendler, Robin King; Della Monica, Ilaria > Subject: Re: [Archivesspace_Users_Group] Problems with ASpace reports > > > > Hi Robin, > > So, first you need to make sure you compiled your jasper reports on > startup. To do this, edit the config.rb< > https://urldefense.proofpoint.com/v2/url?u=http-3A__config.rb&d=AwQGaQ&c=2X_btuPRWkGwRX26NHIotw&r=FD0Xci-wh01Dc1yt0aSp4ADMuu-zB2G2dpCCNNXfih0&m=fW2PblqG-EuWe_NmccDnQngjowe_utp-8LnFzzlbwaU&s=gsazHb5GvapfRKK_QuagvejxEUPByer3KlDtd_8SStI&e=> > file to have: > AppConfig[:compile_jasper] = true > > and restart ASpace. > > > This will compile the jasper jxml files ( which is most likely what's > causing the "can't convert nil to String" errors) > > Also, you'll need to look at both your application and database server and > make sure you're not running into a performance issue. Reports can hit the > database really hard, so the timeout errors you're seeing could be the > result of your server running out of RAM. > > In regards to the CSV and Excel and HTML files, yes I would say those are > formatted rather poorly by default. You can edit this by modifing your > Jasper reports using something like iReport or Jasper studio< > https://urldefense.proofpoint.com/v2/url?u=http-3A__community.jaspersoft.com_project_jaspersoft-2Dstudio&d=AwMGaQ&c=2X_btuPRWkGwRX26NHIotw&r=FD0Xci-wh01Dc1yt0aSp4ADMuu-zB2G2dpCCNNXfih0&m=fW2PblqG-EuWe_NmccDnQngjowe_utp-8LnFzzlbwaU&s=1ZkU9fzjJHPAB5OIF_s_JSQTeVGtBEcG5xDJVfwWvww&e=>. > Just be sure to recompile your reports. > > For the parameters, yes this feature is going to be included in a future > release. I believe those labels are artifacts from AT. > > best, Chris. > > > Chris Fitzpatrick | Developer, ArchivesSpace > Skype: chrisfitzpat | Phone: 918.236.6048 > http://archivesspace.org/< > https://urldefense.proofpoint.com/v2/url?u=http-3A__archivesspace.org_&d=AwMGaQ&c=2X_btuPRWkGwRX26NHIotw&r=FD0Xci-wh01Dc1yt0aSp4ADMuu-zB2G2dpCCNNXfih0&m=fW2PblqG-EuWe_NmccDnQngjowe_utp-8LnFzzlbwaU&s=tLDoAR4LkXMLuD8XoLPRfR3Q--MISpnxaUxWqVJPZY8&e= > > > > ________________________________ > From:archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> < > archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of > McElheny, Robin G. robin_mcelheny at harvard.edu>> > Sent: Wednesday, August 5, 2015 5:55 PM > To: Archivesspace Users Group > Cc: Zalduendo, Ines; Wendler, Robin King; Della Monica, Ilaria > Subject: [Archivesspace_Users_Group] Problems with ASpace reports > > At Harvard, we are having major problems with the reporting functionality > in the latest ArchivesSpace release. We have tested the reports in our own > installation and in the ASpace sandbox with very little success. See below > for more details. > We didn?t see any issues in JIRA that reflects these problems. Has anyone > else encountered them? If so, have you resolved them ? and how? > Record selection issues: > > * The Accessions Acquired and Accessions Production reports supposedly > allow for specified time periods, but no date parameters show up in the > report user interface. > > > > * In other cases it is unclear how/where to select records for the > report (e.g. Digital Object Record). No selection parameters appear in the > report interface. Are we supposed to browse records, then select them using > the check boxes, then generate reports? > > Report format issues: > > * In cases where we were able to download CSV and Excel reports > (Accessions Cataloged, Accessions Deaccessions List, Accessions Inventory), > we were unable to sort these reports because the formatting appears to be > frozen. The output of the report does not match the file type. It is like > getting a static document layered on top of a spreadsheet, rather than an > actual spreadsheet. > > > * Xlsx downloads don't export uniform cell sizes, so Excel sorting > returns a warning saying "this operation requires the merged cells to be > identically sized" > > > * In order for the Xlsx downloads to be useful, each field should be > in a separate column to allow tallying and sorting, but the ASpace > downloads don?t do this. Some examples: > > In the case of the Accession Deaccession List Report, opening the CSV > download in Excel resulted in a very messy, single column spreadsheet that > broke data about one deaccesion across multiple rows. (Example: row 48= > "Additional records of the League of Women Voters (Cambridge, > Mass.),,,,,,1376,,," and row 49 = ",Accession > Date:,,05/01/1968,Extent:,1.00 Linear_feet,,,,:"). > > Here is a screen shot: > > > * Here?s another example: > > > * In the case of an HTML report, it displays page footers ? odd for > online display. > > > Report failure/timeout: > > * We encountered many failures. > Example: > When we attempted to download an XLSX AccessionsAcquired report in the > ArchivesSpace sandbox, we got the following message: > > Internal Server Error (500) > Request Method: GET > Request URL: > http://localhost:8089/repositories/4/reports/accessionsacquiredreport?lock_version=&format=xlsx > < > https://urldefense.proofpoint.com/v2/url?u=http-3A__localhost-3A8089_repositories_4_reports_accessionsacquiredreport-3Flock-5Fversion-3D-26format-3Dxlsx&d=AwMGaQ&c=2X_btuPRWkGwRX26NHIotw&r=FD0Xci-wh01Dc1yt0aSp4ADMuu-zB2G2dpCCNNXfih0&m=fW2PblqG-EuWe_NmccDnQngjowe_utp-8LnFzzlbwaU&s=QLVRITSkiwZ5mUuNKW9IXhybdcp_1VY7kG4axjN1YpI&e= > > > > (TypeError) can't convert nil into String > > You're seeing this error because you use JRuby::Rack::ErrorApp::ShowStatus. > > Another example: > > > * We were unable to generate any successful Resource reports. All > attempts to download reports in any format resulted in ?Waiting for > (server)? messages with no results. > > > Robin McElheny > Associate University Archivist for Collections and Public Services > Harvard University Archives > Pusey Library > Cambridge, MA 02138 > Email: robin_mcelheny at harvard.edu > Phone: 617-495-2461 > Fax: 617-495-8011 > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org Archivesspace_Users_Group at lyralists.lyrasis.org> > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group< > https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=AwMGaQ&c=2X_btuPRWkGwRX26NHIotw&r=FD0Xci-wh01Dc1yt0aSp4ADMuu-zB2G2dpCCNNXfih0&m=fW2PblqG-EuWe_NmccDnQngjowe_utp-8LnFzzlbwaU&s=UKQoV4YFnThAz6ota9QAIQcE7acnwRZOAFv-CYNYT00&e= > > > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org Archivesspace_Users_Group at lyralists.lyrasis.org> > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group< > https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=AwMGaQ&c=2X_btuPRWkGwRX26NHIotw&r=FD0Xci-wh01Dc1yt0aSp4ADMuu-zB2G2dpCCNNXfih0&m=fW2PblqG-EuWe_NmccDnQngjowe_utp-8LnFzzlbwaU&s=UKQoV4YFnThAz6ota9QAIQcE7acnwRZOAFv-CYNYT00&e= > > > > > > -- > Nathan Stevens > Programmer/Analyst > Digital Library Technology Services > New York University > > 1212-998-2653 > ns96 at nyu.edu > -------------- next part -------------- > An HTML attachment was scrubbed... > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20150901/25bec7a0/attachment-0001.html > > > > ------------------------------ > > Message: 5 > Date: Tue, 1 Sep 2015 17:28:37 -0400 > From: Brian Hoffman > To: Archivesspace Users Group > > Subject: Re: [Archivesspace_Users_Group] Problems with ASpace reports > Message-ID: <6DC69989-AC47-48B5-AB01-939232F6BCB2 at gmail.com> > Content-Type: text/plain; charset="windows-1252" > > Hi, > > It sounds like you may have lost the mysql stored procedures that the > reports require. > > What happens when you log in to mysql and type: > > > select name from mysql.proc > > ? > > P.S. What caused you to dump the mysql file, edit it, and reload it? That > is not something I recommend doing. > > > > > On Sep 1, 2015, at 5:08 PM, Karrie L Roberson > wrote: > > > > We're seeing the same type of messages as below with the messages that > are seen below. Our error message is "ResourcesLocationsListReport - > net.sf.jasperreports.engine.JRException: Error executing SQL statement for > : resourcesLocationsList". > > > > We edited the 'config.rb' file with the jasper reports uncommented, > updated the 2 files in the PR issue mentioned below, and restarted > Archivesspace. > > > > Just FYI: Weeks ago, we've done a command line mysqldump of the database > without the "--routines" flag added (with ArchivesSpace shutdown), made > some changes to the file and replaced the database with the updated file. > > > > Thanks, > > Karrie > > > > ?The views and opinions expressed in this message are my own and do not > necessarily reflect the views and opinions of Stephen F. Austin State > University, its Board of Regents, or the State of Texas.? > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org [ > archivesspace_users_group-bounces at lyralists.lyrasis.org] on behalf of > Emma Jolley [EJOLLEY at nla.gov.au] > > Sent: Sunday, August 30, 2015 11:57 PM > > To: Archivesspace Users Group > > Subject: Re: [Archivesspace_Users_Group] Problems with ASpace reports > > > > Hi > > > > Apologies for the long delay in replying. I can send you a MySQL dump of > the AS database ? however there is a lot of confidential acquisition > information in the database. Are there any procedures for confidential > information? > > > > Thanks > > > > Emma > > > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of > Nathan Stevens > > Sent: Friday, 14 August 2015 10:28 PM > > To: Archivesspace Users Group > > Subject: Re: [Archivesspace_Users_Group] Problems with ASpace reports > > > > Hi, > > > > The JDK version shouldn't be a problem. This seems like the report is > encountering some data it can't handle. Can you send us a MySQL dump of > your ASpace database so we can try and replicate the problem on our end? > > > > On Fri, Aug 14, 2015 at 3:31 AM, Emma Jolley > wrote: > > My apologies for not having sent through the information about the Log. > I have to liaise for some time with our IT to get this information. They > have sent me the following information which may be of help? > > > > Many thanks > > > > Emma > > **** > > > > The log entry when running (as an example) the report mentioned in the > email below is: > > > > D, [2015-08-10T17:58:14.599000 #3236] DEBUG -- : Thread-10076116: GET > /repositories/2/reports/accessionsunprocessedreport?lock_version=&format=json > [session: nil] > > > > D, [2015-08-10T17:58:14.602000 #3236] DEBUG -- : Thread-10076116: > Post-processed params: {:format=>"json", :repo_id=>2} > > > > D, [2015-08-10T17:58:14.892000 #3236] DEBUG -- : Thread-10076116: > Responded with [404, {"Content-Type"=>"application/json; charset=UTF-8", > "Cache-Control"=>"private, must-revalidate, max-age=0", > "Content-Length"=>"144"}, > ["{\"error\":{\"AccessionsUnprocessedReport\":[\"net.sf.jasperreports.engine.JRException: > Error executing SQL statement for : accessionsUnprocessed\"]}}"]]... in > 292.0ms > > > > Rendered shared/_breadcrumb.html.erb (1.0ms) > > > > Rendered > /opt/archivesspace-1.3.0/archivesspace/plugins/nla_accession_reports/frontend/views/reports/index.html.erb > within layouts/application (82.0ms) > > > > Rendered shared/_browser_support.html.erb (0.0ms) > > > > Rendered shared/_header_user.html.erb (6.0ms) > > > > Rendered shared/_header_global.html.erb (6.0ms) > > > > Rendered site/_branding.html.erb (0.0ms) > > > > Rendered shared/_advanced_search.html.erb (5.0ms) > > > > Rendered shared/_header_repository.html.erb (18.0ms) > > > > Rendered site/_footer.html.erb (0.0ms) > > > > Rendered shared/_templates.html.erb (2.0ms) > > > > Completed 200 OK in 448.0ms (Views: 114.0ms) > > > > > > Which is not helpful as it essentially just says exactly what gets > displayed on the interface. > > > > net.sf.jasperreports.engine.JRException: Error executing SQL statement > for : accessionsUnprocessed > > > > I?ve run the query in this report directly against the database > successfully (cut and paste from > reports/Accessions/AccessionsUnprocessedReport/AccessionsUnprocessedReport.jrxml > and substituting in the repo id) so I think the SQL itself is sound. > > > > Further info: > > > > The report config being used are: > > #AppConfig[:report_page_layout] = "letter landscape" > > > > AppConfig[:enable_jasper] = true > > > > AppConfig[:compile_jasper] = true > > I?ve tried with the report_page_layout both commented and uncommented. > > > > The java version is: > > java version "1.7.0_85" > > > > OpenJDK Runtime Environment (rhel-2.6.1.3.el6_7-x86_64 u85-b01) > > > > OpenJDK 64-Bit Server VM (build 24.85-b03, mixed mode) > > > > > > Could there be an issue with using the OpenJDK rather than Oracle?s JDK > perhaps ? > > > > > > > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org>] On Behalf Of > Brian Hoffman > > Sent: Friday, 14 August 2015 12:37 PM > > To: Archivesspace Users Group > > > > Subject: Re: [Archivesspace_Users_Group] Problems with ASpace reports > > > > Is it possible that your database was restored from a backup or that you > created your database elsewhere and then imported it into MySQL? If so, you > may simply be missing the stored procedures the Jasper reports rely on. > There is a PR concerning this issue here: > > > > https://github.com/archivesspace/archivesspace/pull/244 < > https://urldefense.proofpoint.com/v2/url?u=https-3A__github.com_archivesspace_archivesspace_pull_244&d=AwMGaQ&c=2X_btuPRWkGwRX26NHIotw&r=FD0Xci-wh01Dc1yt0aSp4ADMuu-zB2G2dpCCNNXfih0&m=fW2PblqG-EuWe_NmccDnQngjowe_utp-8LnFzzlbwaU&s=lnMBrdO99DMYnO5QSios7qmzuamXO_pZTlgirFph-9E&e= > > > > > > Brian > > > > > > > > On Aug 7, 2015, at 5:49 AM, Chris Fitzpatrick < > Chris.Fitzpatrick at lyrasis.org > > wrote: > > > > > > Hi Emma, > > > > Can you look at what's being output into the log? > > > > The easiest way to see what the report is doing is to look at the Jasper > XML, which you can see here => > https://github.com/archivesspace/archivesspace/blob/master/reports/Accessions/AccessionsUnprocessedReport/AccessionsUnprocessedReport.jrxml#L20-L37 > < > https://urldefense.proofpoint.com/v2/url?u=https-3A__github.com_archivesspace_archivesspace_blob_master_reports_Accessions_AccessionsUnprocessedReport_AccessionsUnprocessedReport.jrxml-23L20-2DL37&d=AwMGaQ&c=2X_btuPRWkGwRX26NHIotw&r=FD0Xci-wh01Dc1yt0aSp4ADMuu-zB2G2dpCCNNXfih0&m=fW2PblqG-EuWe_NmccDnQngjowe_utp-8LnFzzlbwaU&s=E3g_D7ALOFUy_TOVZ77fVSG_kMXqF5u9AZkt-ff0MVc&e= > > > > > > The basic SQL query is defined in the tag, with the formatting > happening below. You can edit this file to fit your needs, then restart > ASpace to have it recompiled. > > > > b,chris. > > > > Chris Fitzpatrick | Developer, ArchivesSpace > > Skype: chrisfitzpat | Phone: 918.236.6048 > > http://archivesspace.org/ < > https://urldefense.proofpoint.com/v2/url?u=http-3A__archivesspace.org_&d=AwMGaQ&c=2X_btuPRWkGwRX26NHIotw&r=FD0Xci-wh01Dc1yt0aSp4ADMuu-zB2G2dpCCNNXfih0&m=fW2PblqG-EuWe_NmccDnQngjowe_utp-8LnFzzlbwaU&s=tLDoAR4LkXMLuD8XoLPRfR3Q--MISpnxaUxWqVJPZY8&e= > > > > > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> < > archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of > Emma Jolley > > > Sent: Friday, August 7, 2015 7:13 AM > > To: Archivesspace Users Group ( > archivesspace_users_group at lyralists.lyrasis.org archivesspace_users_group at lyralists.lyrasis.org>) > > Subject: Re: [Archivesspace_Users_Group] Problems with ASpace reports > > > > Hi Chris > > > > We have had the same issues as Robin with the reports. We have tried to > implement your suggested solutions below but now received the following > error message which I?ve copied below. Any advice on this? > > > > In addition, I have asked previously but have never received an answer ? > I wonder if there is any documentation on what criteria the reports use to > identify records that meet the nominated criteria. For example what fields > is used to indicate an unprocessed Accession and what field is used to > indicate an uncatalogued accession? > > > > Many thanks > > > > Emma > > > > > > > > > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org>] On Behalf Of > Chris Fitzpatrick > > Sent: Thursday, 6 August 2015 9:16 PM > > To: Archivesspace Users Group > > Cc: Zalduendo, Ines; Wendler, Robin King; Della Monica, Ilaria > > Subject: Re: [Archivesspace_Users_Group] Problems with ASpace reports > > > > > > > > Hi Robin, > > > > So, first you need to make sure you compiled your jasper reports on > startup. To do this, edit the config.rb < > https://urldefense.proofpoint.com/v2/url?u=http-3A__config.rb&d=AwQGaQ&c=2X_btuPRWkGwRX26NHIotw&r=FD0Xci-wh01Dc1yt0aSp4ADMuu-zB2G2dpCCNNXfih0&m=fW2PblqG-EuWe_NmccDnQngjowe_utp-8LnFzzlbwaU&s=gsazHb5GvapfRKK_QuagvejxEUPByer3KlDtd_8SStI&e=> > file to have: > > AppConfig[:compile_jasper] = true > > > > and restart ASpace. > > > > > > This will compile the jasper jxml files ( which is most likely what's > causing the "can't convert nil to String" errors) > > > > Also, you'll need to look at both your application and database server > and make sure you're not running into a performance issue. Reports can hit > the database really hard, so the timeout errors you're seeing could be the > result of your server running out of RAM. > > > > In regards to the CSV and Excel and HTML files, yes I would say those > are formatted rather poorly by default. You can edit this by modifing your > Jasper reports using something like iReport or Jasper studio < > https://urldefense.proofpoint.com/v2/url?u=http-3A__community.jaspersoft.com_project_jaspersoft-2Dstudio&d=AwMGaQ&c=2X_btuPRWkGwRX26NHIotw&r=FD0Xci-wh01Dc1yt0aSp4ADMuu-zB2G2dpCCNNXfih0&m=fW2PblqG-EuWe_NmccDnQngjowe_utp-8LnFzzlbwaU&s=1ZkU9fzjJHPAB5OIF_s_JSQTeVGtBEcG5xDJVfwWvww&e=>. > Just be sure to recompile your reports. > > > > For the parameters, yes this feature is going to be included in a future > release. I believe those labels are artifacts from AT. > > > > best, Chris. > > > > > > Chris Fitzpatrick | Developer, ArchivesSpace > > Skype: chrisfitzpat | Phone: 918.236.6048 > > http://archivesspace.org/ < > https://urldefense.proofpoint.com/v2/url?u=http-3A__archivesspace.org_&d=AwMGaQ&c=2X_btuPRWkGwRX26NHIotw&r=FD0Xci-wh01Dc1yt0aSp4ADMuu-zB2G2dpCCNNXfih0&m=fW2PblqG-EuWe_NmccDnQngjowe_utp-8LnFzzlbwaU&s=tLDoAR4LkXMLuD8XoLPRfR3Q--MISpnxaUxWqVJPZY8&e= > > > > > > From:archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> < > archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of > McElheny, Robin G. robin_mcelheny at harvard.edu>> > > Sent: Wednesday, August 5, 2015 5:55 PM > > To: Archivesspace Users Group > > Cc: Zalduendo, Ines; Wendler, Robin King; Della Monica, Ilaria > > Subject: [Archivesspace_Users_Group] Problems with ASpace reports > > > > At Harvard, we are having major problems with the reporting > functionality in the latest ArchivesSpace release. We have tested the > reports in our own installation and in the ASpace sandbox with very little > success. See below for more details. > > We didn?t see any issues in JIRA that reflects these problems. Has > anyone else encountered them? If so, have you resolved them ? and how? > > Record selection issues: > > The Accessions Acquired and Accessions Production reports supposedly > allow for specified time periods, but no date parameters show up in the > report user interface. > > > > > > In other cases it is unclear how/where to select records for the report > (e.g. Digital Object Record). No selection parameters appear in the report > interface. Are we supposed to browse records, then select them using the > check boxes, then generate reports? > > > > Report format issues: > > In cases where we were able to download CSV and Excel reports > (Accessions Cataloged, Accessions Deaccessions List, Accessions Inventory), > we were unable to sort these reports because the formatting appears to be > frozen. The output of the report does not match the file type. It is like > getting a static document layered on top of a spreadsheet, rather than an > actual spreadsheet. > > > > Xlsx downloads don't export uniform cell sizes, so Excel sorting returns > a warning saying "this operation requires the merged cells to be > identically sized" > > > > In order for the Xlsx downloads to be useful, each field should be in a > separate column to allow tallying and sorting, but the ASpace downloads > don?t do this. Some examples: > > > > In the case of the Accession Deaccession List Report, opening the CSV > download in Excel resulted in a very messy, single column spreadsheet that > broke data about one deaccesion across multiple rows. (Example: row 48= > "Additional records of the League of Women Voters (Cambridge, > Mass.),,,,,,1376,,," and row 49 = ",Accession > Date:,,05/01/1968,Extent:,1.00 Linear_feet,,,,:"). > > > > Here is a screen shot: > > > > Here?s another example: > > > > In the case of an HTML report, it displays page footers ? odd for online > display. > > > > > > Report failure/timeout: > > We encountered many failures. > > Example: > > When we attempted to download an XLSX AccessionsAcquired report in the > ArchivesSpace sandbox, we got the following message: > > > > Internal Server Error (500) > > Request Method: GET > > Request URL: > http://localhost:8089/repositories/4/reports/accessionsacquiredreport?lock_version=&format=xlsx > < > https://urldefense.proofpoint.com/v2/url?u=http-3A__localhost-3A8089_repositories_4_reports_accessionsacquiredreport-3Flock-5Fversion-3D-26format-3Dxlsx&d=AwMGaQ&c=2X_btuPRWkGwRX26NHIotw&r=FD0Xci-wh01Dc1yt0aSp4ADMuu-zB2G2dpCCNNXfih0&m=fW2PblqG-EuWe_NmccDnQngjowe_utp-8LnFzzlbwaU&s=QLVRITSkiwZ5mUuNKW9IXhybdcp_1VY7kG4axjN1YpI&e= > > > > > > (TypeError) can't convert nil into String > > > > You're seeing this error because you use > JRuby::Rack::ErrorApp::ShowStatus. > > > > Another example: > > > > We were unable to generate any successful Resource reports. All attempts > to download reports in any format resulted in ?Waiting for (server)? > messages with no results. > > > > > > Robin McElheny > > Associate University Archivist for Collections and Public Services > > Harvard University Archives > > Pusey Library > > Cambridge, MA 02138 > > Email: robin_mcelheny at harvard.edu > > Phone: 617-495-2461 > > Fax: 617-495-8011 > > > > _______________________________________________ > > Archivesspace_Users_Group mailing list > > Archivesspace_Users_Group at lyralists.lyrasis.org Archivesspace_Users_Group at lyralists.lyrasis.org> > > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > < > https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=AwMGaQ&c=2X_btuPRWkGwRX26NHIotw&r=FD0Xci-wh01Dc1yt0aSp4ADMuu-zB2G2dpCCNNXfih0&m=fW2PblqG-EuWe_NmccDnQngjowe_utp-8LnFzzlbwaU&s=UKQoV4YFnThAz6ota9QAIQcE7acnwRZOAFv-CYNYT00&e= > > > > > > > > _______________________________________________ > > Archivesspace_Users_Group mailing list > > Archivesspace_Users_Group at lyralists.lyrasis.org Archivesspace_Users_Group at lyralists.lyrasis.org> > > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > < > https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=AwMGaQ&c=2X_btuPRWkGwRX26NHIotw&r=FD0Xci-wh01Dc1yt0aSp4ADMuu-zB2G2dpCCNNXfih0&m=fW2PblqG-EuWe_NmccDnQngjowe_utp-8LnFzzlbwaU&s=UKQoV4YFnThAz6ota9QAIQcE7acnwRZOAFv-CYNYT00&e= > > > > > > > > > > -- > > Nathan Stevens > > Programmer/Analyst > > Digital Library Technology Services > > New York University > > > > 1212-998-2653 > > ns96 at nyu.edu >_______________________________________________ > > Archivesspace_Users_Group mailing list > > Archivesspace_Users_Group at lyralists.lyrasis.org > > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -------------- next part -------------- > An HTML attachment was scrubbed... > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20150901/172a1efc/attachment-0001.html > > > > ------------------------------ > > Message: 6 > Date: Tue, 01 Sep 2015 21:33:44 +0000 > From: Karrie L Roberson > To: Archivesspace Users Group > > Subject: Re: [Archivesspace_Users_Group] Problems with ASpace reports > Message-ID: > > Content-Type: text/plain; charset="windows-1252" > > It returns "empty set". Is there anything we can do to add those stored > procedures back? > > We had to make some changes to the data that got carried over from the > migration from Archon. :/ > > Thanks, > Karrie > ________________________________ > From: archivesspace_users_group-bounces at lyralists.lyrasis.org [ > archivesspace_users_group-bounces at lyralists.lyrasis.org] on behalf of > Brian Hoffman [brianjhoffman at gmail.com] > Sent: Tuesday, September 01, 2015 4:28 PM > To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Problems with ASpace reports > > Hi, > > It sounds like you may have lost the mysql stored procedures that the > reports require. > > What happens when you log in to mysql and type: > > > select name from mysql.proc > > ? > > P.S. What caused you to dump the mysql file, edit it, and reload it? That > is not something I recommend doing. > > > > On Sep 1, 2015, at 5:08 PM, Karrie L Roberson > wrote: > > We're seeing the same type of messages as below with the messages that are > seen below. Our error message is "ResourcesLocationsListReport - > net.sf.jasperreports.engine.JRException: Error executing SQL statement for > : resourcesLocationsList". > > We edited the 'config.rb' file with the jasper reports uncommented, > updated the 2 files in the PR issue mentioned below, and restarted > Archivesspace. > > Just FYI: Weeks ago, we've done a command line mysqldump of the database > without the "--routines" flag added (with ArchivesSpace shutdown), made > some changes to the file and replaced the database with the updated file. > > Thanks, > Karrie > > ?The views and opinions expressed in this message are my own and do not > necessarily reflect the views and opinions of Stephen F. Austin State > University, its Board of Regents, or the State of Texas.? > ________________________________ > From: archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> [ > archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org>] on behalf of > Emma Jolley [EJOLLEY at nla.gov.au] > Sent: Sunday, August 30, 2015 11:57 PM > To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Problems with ASpace reports > > Hi > > Apologies for the long delay in replying. I can send you a MySQL dump of > the AS database ? however there is a lot of confidential acquisition > information in the database. Are there any procedures for confidential > information? > > Thanks > > Emma > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of > Nathan Stevens > Sent: Friday, 14 August 2015 10:28 PM > To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Problems with ASpace reports > > Hi, > > The JDK version shouldn't be a problem. This seems like the report is > encountering some data it can't handle. Can you send us a MySQL dump of > your ASpace database so we can try and replicate the problem on our end? > > On Fri, Aug 14, 2015 at 3:31 AM, Emma Jolley EJOLLEY at nla.gov.au>> wrote: > My apologies for not having sent through the information about the Log. I > have to liaise for some time with our IT to get this information. They have > sent me the following information which may be of help? > > Many thanks > > Emma > **** > > The log entry when running (as an example) the report mentioned in the > email below is: > > > D, [2015-08-10T17:58:14.599000 #3236] DEBUG -- : Thread-10076116: GET > /repositories/2/reports/accessionsunprocessedreport?lock_version=&format=json > [session: nil] > > D, [2015-08-10T17:58:14.602000 #3236] DEBUG -- : Thread-10076116: > Post-processed params: {:format=>"json", :repo_id=>2} > > D, [2015-08-10T17:58:14.892000 #3236] DEBUG -- : Thread-10076116: > Responded with [404, {"Content-Type"=>"application/json; charset=UTF-8", > "Cache-Control"=>"private, must-revalidate, max-age=0", > "Content-Length"=>"144"}, > ["{\"error\":{\"AccessionsUnprocessedReport\":[\"net.sf.jasperreports.engine.JRException: > Error executing SQL statement for : accessionsUnprocessed\"]}}"]]... in > 292.0ms > > Rendered shared/_breadcrumb.html.erb (1.0ms) > > Rendered > /opt/archivesspace-1.3.0/archivesspace/plugins/nla_accession_reports/frontend/views/reports/index.html.erb > within layouts/application (82.0ms) > > Rendered shared/_browser_support.html.erb (0.0ms) > > Rendered shared/_header_user.html.erb (6.0ms) > > Rendered shared/_header_global.html.erb (6.0ms) > > Rendered site/_branding.html.erb (0.0ms) > > Rendered shared/_advanced_search.html.erb (5.0ms) > > Rendered shared/_header_repository.html.erb (18.0ms) > > Rendered site/_footer.html.erb (0.0ms) > > Rendered shared/_templates.html.erb (2.0ms) > > Completed 200 OK in 448.0ms (Views: 114.0ms) > > Which is not helpful as it essentially just says exactly what gets > displayed on the interface. > > net.sf.jasperreports.engine.JRException: Error executing SQL statement for > : accessionsUnprocessed > > I?ve run the query in this report directly against the database > successfully (cut and paste from > reports/Accessions/AccessionsUnprocessedReport/AccessionsUnprocessedReport.jrxml > and substituting in the repo id) so I think the SQL itself is sound. > > Further info: > > The report config being used are: > > #AppConfig[:report_page_layout] = "letter landscape" > > AppConfig[:enable_jasper] = true > > AppConfig[:compile_jasper] = true > I?ve tried with the report_page_layout both commented and uncommented. > > The java version is: > > java version "1.7.0_85" > > OpenJDK Runtime Environment (rhel-2.6.1.3.el6_7-x86_64 u85-b01) > > OpenJDK 64-Bit Server VM (build 24.85-b03, mixed mode) > > Could there be an issue with using the OpenJDK rather than Oracle?s JDK > perhaps ? > > > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org>] On Behalf Of > Brian Hoffman > Sent: Friday, 14 August 2015 12:37 PM > To: Archivesspace Users Group > > Subject: Re: [Archivesspace_Users_Group] Problems with ASpace reports > > Is it possible that your database was restored from a backup or that you > created your database elsewhere and then imported it into MySQL? If so, you > may simply be missing the stored procedures the Jasper reports rely on. > There is a PR concerning this issue here: > > https://github.com/archivesspace/archivesspace/pull/244< > https://urldefense.proofpoint.com/v2/url?u=https-3A__github.com_archivesspace_archivesspace_pull_244&d=AwMGaQ&c=2X_btuPRWkGwRX26NHIotw&r=FD0Xci-wh01Dc1yt0aSp4ADMuu-zB2G2dpCCNNXfih0&m=fW2PblqG-EuWe_NmccDnQngjowe_utp-8LnFzzlbwaU&s=lnMBrdO99DMYnO5QSios7qmzuamXO_pZTlgirFph-9E&e= > > > > Brian > > > > On Aug 7, 2015, at 5:49 AM, Chris Fitzpatrick < > Chris.Fitzpatrick at lyrasis.org> > wrote: > > > Hi Emma, > > Can you look at what's being output into the log? > > The easiest way to see what the report is doing is to look at the Jasper > XML, which you can see here => > https://github.com/archivesspace/archivesspace/blob/master/reports/Accessions/AccessionsUnprocessedReport/AccessionsUnprocessedReport.jrxml#L20-L37 > < > https://urldefense.proofpoint.com/v2/url?u=https-3A__github.com_archivesspace_archivesspace_blob_master_reports_Accessions_AccessionsUnprocessedReport_AccessionsUnprocessedReport.jrxml-23L20-2DL37&d=AwMGaQ&c=2X_btuPRWkGwRX26NHIotw&r=FD0Xci-wh01Dc1yt0aSp4ADMuu-zB2G2dpCCNNXfih0&m=fW2PblqG-EuWe_NmccDnQngjowe_utp-8LnFzzlbwaU&s=E3g_D7ALOFUy_TOVZ77fVSG_kMXqF5u9AZkt-ff0MVc&e= > > > > The basic SQL query is defined in the tag, with the formatting > happening below. You can edit this file to fit your needs, then restart > ASpace to have it recompiled. > > b,chris. > > Chris Fitzpatrick | Developer, ArchivesSpace > Skype: chrisfitzpat | Phone: 918.236.6048 > http://archivesspace.org/< > https://urldefense.proofpoint.com/v2/url?u=http-3A__archivesspace.org_&d=AwMGaQ&c=2X_btuPRWkGwRX26NHIotw&r=FD0Xci-wh01Dc1yt0aSp4ADMuu-zB2G2dpCCNNXfih0&m=fW2PblqG-EuWe_NmccDnQngjowe_utp-8LnFzzlbwaU&s=tLDoAR4LkXMLuD8XoLPRfR3Q--MISpnxaUxWqVJPZY8&e= > > > > ________________________________ > From: archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> < > archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of > Emma Jolley > > Sent: Friday, August 7, 2015 7:13 AM > To: Archivesspace Users Group ( > archivesspace_users_group at lyralists.lyrasis.org archivesspace_users_group at lyralists.lyrasis.org>) > Subject: Re: [Archivesspace_Users_Group] Problems with ASpace reports > > Hi Chris > > We have had the same issues as Robin with the reports. We have tried to > implement your suggested solutions below but now received the following > error message which I?ve copied below. Any advice on this? > > In addition, I have asked previously but have never received an answer ? I > wonder if there is any documentation on what criteria the reports use to > identify records that meet the nominated criteria. For example what fields > is used to indicate an unprocessed Accession and what field is used to > indicate an uncatalogued accession? > > Many thanks > > Emma > > > > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of > Chris Fitzpatrick > Sent: Thursday, 6 August 2015 9:16 PM > To: Archivesspace Users Group > Cc: Zalduendo, Ines; Wendler, Robin King; Della Monica, Ilaria > Subject: Re: [Archivesspace_Users_Group] Problems with ASpace reports > > > > Hi Robin, > > So, first you need to make sure you compiled your jasper reports on > startup. To do this, edit the config.rb< > https://urldefense.proofpoint.com/v2/url?u=http-3A__config.rb&d=AwQGaQ&c=2X_btuPRWkGwRX26NHIotw&r=FD0Xci-wh01Dc1yt0aSp4ADMuu-zB2G2dpCCNNXfih0&m=fW2PblqG-EuWe_NmccDnQngjowe_utp-8LnFzzlbwaU&s=gsazHb5GvapfRKK_QuagvejxEUPByer3KlDtd_8SStI&e=> > file to have: > AppConfig[:compile_jasper] = true > > and restart ASpace. > > > This will compile the jasper jxml files ( which is most likely what's > causing the "can't convert nil to String" errors) > > Also, you'll need to look at both your application and database server and > make sure you're not running into a performance issue. Reports can hit the > database really hard, so the timeout errors you're seeing could be the > result of your server running out of RAM. > > In regards to the CSV and Excel and HTML files, yes I would say those are > formatted rather poorly by default. You can edit this by modifing your > Jasper reports using something like iReport or Jasper studio< > https://urldefense.proofpoint.com/v2/url?u=http-3A__community.jaspersoft.com_project_jaspersoft-2Dstudio&d=AwMGaQ&c=2X_btuPRWkGwRX26NHIotw&r=FD0Xci-wh01Dc1yt0aSp4ADMuu-zB2G2dpCCNNXfih0&m=fW2PblqG-EuWe_NmccDnQngjowe_utp-8LnFzzlbwaU&s=1ZkU9fzjJHPAB5OIF_s_JSQTeVGtBEcG5xDJVfwWvww&e=>. > Just be sure to recompile your reports. > > For the parameters, yes this feature is going to be included in a future > release. I believe those labels are artifacts from AT. > > best, Chris. > > > Chris Fitzpatrick | Developer, ArchivesSpace > Skype: chrisfitzpat | Phone: 918.236.6048 > http://archivesspace.org/< > https://urldefense.proofpoint.com/v2/url?u=http-3A__archivesspace.org_&d=AwMGaQ&c=2X_btuPRWkGwRX26NHIotw&r=FD0Xci-wh01Dc1yt0aSp4ADMuu-zB2G2dpCCNNXfih0&m=fW2PblqG-EuWe_NmccDnQngjowe_utp-8LnFzzlbwaU&s=tLDoAR4LkXMLuD8XoLPRfR3Q--MISpnxaUxWqVJPZY8&e= > > > > ________________________________ > From:archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> < > archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of > McElheny, Robin G. robin_mcelheny at harvard.edu>> > Sent: Wednesday, August 5, 2015 5:55 PM > To: Archivesspace Users Group > Cc: Zalduendo, Ines; Wendler, Robin King; Della Monica, Ilaria > Subject: [Archivesspace_Users_Group] Problems with ASpace reports > > At Harvard, we are having major problems with the reporting functionality > in the latest ArchivesSpace release. We have tested the reports in our own > installation and in the ASpace sandbox with very little success. See below > for more details. > We didn?t see any issues in JIRA that reflects these problems. Has anyone > else encountered them? If so, have you resolved them ? and how? > Record selection issues: > > * The Accessions Acquired and Accessions Production reports supposedly > allow for specified time periods, but no date parameters show up in the > report user interface. > > > > > * In other cases it is unclear how/where to select records for the > report (e.g. Digital Object Record). No selection parameters appear in the > report interface. Are we supposed to browse records, then select them using > the check boxes, then generate reports? > > Report format issues: > > * In cases where we were able to download CSV and Excel reports > (Accessions Cataloged, Accessions Deaccessions List, Accessions Inventory), > we were unable to sort these reports because the formatting appears to be > frozen. The output of the report does not match the file type. It is like > getting a static document layered on top of a spreadsheet, rather than an > actual spreadsheet. > > > * Xlsx downloads don't export uniform cell sizes, so Excel sorting > returns a warning saying "this operation requires the merged cells to be > identically sized" > > > * In order for the Xlsx downloads to be useful, each field should be > in a separate column to allow tallying and sorting, but the ASpace > downloads don?t do this. Some examples: > > In the case of the Accession Deaccession List Report, opening the CSV > download in Excel resulted in a very messy, single column spreadsheet that > broke data about one deaccesion across multiple rows. (Example: row 48= > "Additional records of the League of Women Voters (Cambridge, > Mass.),,,,,,1376,,," and row 49 = ",Accession > Date:,,05/01/1968,Extent:,1.00 Linear_feet,,,,:"). > > Here is a screen shot: > > > * Here?s another example: > > > > * In the case of an HTML report, it displays page footers ? odd for > online display. > > > > Report failure/timeout: > > * We encountered many failures. > > Example: > When we attempted to download an XLSX AccessionsAcquired report in the > ArchivesSpace sandbox, we got the following message: > > Internal Server Error (500) > Request Method: GET > Request URL: > http://localhost:8089/repositories/4/reports/accessionsacquiredreport?lock_version=&format=xlsx > < > https://urldefense.proofpoint.com/v2/url?u=http-3A__localhost-3A8089_repositories_4_reports_accessionsacquiredreport-3Flock-5Fversion-3D-26format-3Dxlsx&d=AwMGaQ&c=2X_btuPRWkGwRX26NHIotw&r=FD0Xci-wh01Dc1yt0aSp4ADMuu-zB2G2dpCCNNXfih0&m=fW2PblqG-EuWe_NmccDnQngjowe_utp-8LnFzzlbwaU&s=QLVRITSkiwZ5mUuNKW9IXhybdcp_1VY7kG4axjN1YpI&e= > > > > (TypeError) can't convert nil into String > > You're seeing this error because you use JRuby::Rack::ErrorApp::ShowStatus. > > Another example: > > > * We were unable to generate any successful Resource reports. All > attempts to download reports in any format resulted in ?Waiting for > (server)? messages with no results. > > > Robin McElheny > Associate University Archivist for Collections and Public Services > Harvard University Archives > Pusey Library > Cambridge, MA 02138 > Email: robin_mcelheny at harvard.edu > Phone: 617-495-2461 > Fax: 617-495-8011 > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org Archivesspace_Users_Group at lyralists.lyrasis.org> > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group< > https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=AwMGaQ&c=2X_btuPRWkGwRX26NHIotw&r=FD0Xci-wh01Dc1yt0aSp4ADMuu-zB2G2dpCCNNXfih0&m=fW2PblqG-EuWe_NmccDnQngjowe_utp-8LnFzzlbwaU&s=UKQoV4YFnThAz6ota9QAIQcE7acnwRZOAFv-CYNYT00&e= > > > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org Archivesspace_Users_Group at lyralists.lyrasis.org> > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group< > https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=AwMGaQ&c=2X_btuPRWkGwRX26NHIotw&r=FD0Xci-wh01Dc1yt0aSp4ADMuu-zB2G2dpCCNNXfih0&m=fW2PblqG-EuWe_NmccDnQngjowe_utp-8LnFzzlbwaU&s=UKQoV4YFnThAz6ota9QAIQcE7acnwRZOAFv-CYNYT00&e= > > > > > > -- > Nathan Stevens > Programmer/Analyst > Digital Library Technology Services > New York University > > 1212-998-2653 > ns96 at nyu.edu > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org Archivesspace_Users_Group at lyralists.lyrasis.org> > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group< > https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=AwMF-g&c=2X_btuPRWkGwRX26NHIotw&r=FD0Xci-wh01Dc1yt0aSp4ADMuu-zB2G2dpCCNNXfih0&m=m4k_eKATRBkkyELfLCrqHTHMjbgOiSmlN0YmAReLKiQ&s=51LSe_Vcf1uCLVXSMRiGrR4DlqfsMUZAUFSH0fTLhYE&e= > > > > -------------- next part -------------- > An HTML attachment was scrubbed... > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20150901/a1294729/attachment-0001.html > > > > ------------------------------ > > Message: 7 > Date: Tue, 1 Sep 2015 17:38:32 -0400 > From: Brian Hoffman > To: Archivesspace Users Group > > Subject: Re: [Archivesspace_Users_Group] Problems with ASpace reports > Message-ID: > Content-Type: text/plain; charset="windows-1252" > > Hi Karrie, > > Yes, as it happens I was dealing with the same issue today. You can > install this plugin and it will bring back the stored procedures. Please > test this on a copy of your database first! > > https://github.com/quoideneuf/aspace_stored_procedures < > https://github.com/quoideneuf/aspace_stored_procedures> > > And I am obliged to say tsk tsk for doing find and replace on your sql > dump but will leave it at that if you promise not to do it again! > > Brian > > > > On Sep 1, 2015, at 5:33 PM, Karrie L Roberson > wrote: > > > > It returns "empty set". Is there anything we can do to add those stored > procedures back? > > > > We had to make some changes to the data that got carried over from the > migration from Archon. :/ > > > > Thanks, > > Karrie > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org [ > archivesspace_users_group-bounces at lyralists.lyrasis.org] on behalf of > Brian Hoffman [brianjhoffman at gmail.com] > > Sent: Tuesday, September 01, 2015 4:28 PM > > To: Archivesspace Users Group > > Subject: Re: [Archivesspace_Users_Group] Problems with ASpace reports > > > > Hi, > > > > It sounds like you may have lost the mysql stored procedures that the > reports require. > > > > What happens when you log in to mysql and type: > > > > > select name from mysql.proc > > > > ? > > > > P.S. What caused you to dump the mysql file, edit it, and reload it? > That is not something I recommend doing. > > > > > > > >> On Sep 1, 2015, at 5:08 PM, Karrie L Roberson > wrote: > >> > >> We're seeing the same type of messages as below with the messages that > are seen below. Our error message is "ResourcesLocationsListReport - > net.sf.jasperreports.engine.JRException: Error executing SQL statement for > : resourcesLocationsList". > >> > >> We edited the 'config.rb' file with the jasper reports uncommented, > updated the 2 files in the PR issue mentioned below, and restarted > Archivesspace. > >> > >> Just FYI: Weeks ago, we've done a command line mysqldump of the > database without the "--routines" flag added (with ArchivesSpace shutdown), > made some changes to the file and replaced the database with the updated > file. > >> > >> Thanks, > >> Karrie > >> > >> ?The views and opinions expressed in this message are my own and do not > necessarily reflect the views and opinions of Stephen F. Austin State > University, its Board of Regents, or the State of Texas.? > >> From: archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> [ > archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org>] on behalf of > Emma Jolley [EJOLLEY at nla.gov.au ] > >> Sent: Sunday, August 30, 2015 11:57 PM > >> To: Archivesspace Users Group > >> Subject: Re: [Archivesspace_Users_Group] Problems with ASpace reports > >> > >> Hi > >> > >> Apologies for the long delay in replying. I can send you a MySQL dump > of the AS database ? however there is a lot of confidential acquisition > information in the database. Are there any procedures for confidential > information? > >> > >> Thanks > >> > >> Emma > >> > >> From: archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org>] On Behalf Of > Nathan Stevens > >> Sent: Friday, 14 August 2015 10:28 PM > >> To: Archivesspace Users Group > >> Subject: Re: [Archivesspace_Users_Group] Problems with ASpace reports > >> > >> Hi, > >> > >> The JDK version shouldn't be a problem. This seems like the report is > encountering some data it can't handle. Can you send us a MySQL dump of > your ASpace database so we can try and replicate the problem on our end? > >> > >> On Fri, Aug 14, 2015 at 3:31 AM, Emma Jolley > wrote: > >> My apologies for not having sent through the information about the Log. > I have to liaise for some time with our IT to get this information. They > have sent me the following information which may be of help? > >> > >> Many thanks > >> > >> Emma > >> **** > >> > >> The log entry when running (as an example) the report mentioned in the > email below is: > >> > >> D, [2015-08-10T17:58:14.599000 #3236] DEBUG -- : Thread-10076116: GET > /repositories/2/reports/accessionsunprocessedreport?lock_version=&format=json > [session: nil] > >> > >> D, [2015-08-10T17:58:14.602000 #3236] DEBUG -- : Thread-10076116: > Post-processed params: {:format=>"json", :repo_id=>2} > >> > >> D, [2015-08-10T17:58:14.892000 #3236] DEBUG -- : Thread-10076116: > Responded with [404, {"Content-Type"=>"application/json; charset=UTF-8", > "Cache-Control"=>"private, must-revalidate, max-age=0", > "Content-Length"=>"144"}, > ["{\"error\":{\"AccessionsUnprocessedReport\":[\"net.sf.jasperreports.engine.JRException: > Error executing SQL statement for : accessionsUnprocessed\"]}}"]]... in > 292.0ms > >> > >> Rendered shared/_breadcrumb.html.erb (1.0ms) > >> > >> Rendered > /opt/archivesspace-1.3.0/archivesspace/plugins/nla_accession_reports/frontend/views/reports/index.html.erb > within layouts/application (82.0ms) > >> > >> Rendered shared/_browser_support.html.erb (0.0ms) > >> > >> Rendered shared/_header_user.html.erb (6.0ms) > >> > >> Rendered shared/_header_global.html.erb (6.0ms) > >> > >> Rendered site/_branding.html.erb (0.0ms) > >> > >> Rendered shared/_advanced_search.html.erb (5.0ms) > >> > >> Rendered shared/_header_repository.html.erb (18.0ms) > >> > >> Rendered site/_footer.html.erb (0.0ms) > >> > >> Rendered shared/_templates.html.erb (2.0ms) > >> > >> Completed 200 OK in 448.0ms (Views: 114.0ms) > >> > >> > >> Which is not helpful as it essentially just says exactly what gets > displayed on the interface. > >> > >> net.sf.jasperreports.engine.JRException: Error executing SQL statement > for : accessionsUnprocessed > >> > >> I?ve run the query in this report directly against the database > successfully (cut and paste from > reports/Accessions/AccessionsUnprocessedReport/AccessionsUnprocessedReport.jrxml > and substituting in the repo id) so I think the SQL itself is sound. > >> > >> Further info: > >> > >> The report config being used are: > >> #AppConfig[:report_page_layout] = "letter landscape" > >> > >> AppConfig[:enable_jasper] = true > >> > >> AppConfig[:compile_jasper] = true > >> I?ve tried with the report_page_layout both commented and uncommented. > >> > >> The java version is: > >> java version "1.7.0_85" > >> > >> OpenJDK Runtime Environment (rhel-2.6.1.3.el6_7-x86_64 u85-b01) > >> > >> OpenJDK 64-Bit Server VM (build 24.85-b03, mixed mode) > >> > >> > >> Could there be an issue with using the OpenJDK rather than Oracle?s JDK > perhaps ? > >> > >> > >> > >> From: archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org>] On Behalf Of > Brian Hoffman > >> Sent: Friday, 14 August 2015 12:37 PM > >> To: Archivesspace Users Group > >> > >> Subject: Re: [Archivesspace_Users_Group] Problems with ASpace reports > >> > >> Is it possible that your database was restored from a backup or that > you created your database elsewhere and then imported it into MySQL? If so, > you may simply be missing the stored procedures the Jasper reports rely on. > There is a PR concerning this issue here: > >> > >> https://github.com/archivesspace/archivesspace/pull/244 < > https://urldefense.proofpoint.com/v2/url?u=https-3A__github.com_archivesspace_archivesspace_pull_244&d=AwMGaQ&c=2X_btuPRWkGwRX26NHIotw&r=FD0Xci-wh01Dc1yt0aSp4ADMuu-zB2G2dpCCNNXfih0&m=fW2PblqG-EuWe_NmccDnQngjowe_utp-8LnFzzlbwaU&s=lnMBrdO99DMYnO5QSios7qmzuamXO_pZTlgirFph-9E&e= > > > >> > >> Brian > >> > >> > >> > >> On Aug 7, 2015, at 5:49 AM, Chris Fitzpatrick < > Chris.Fitzpatrick at lyrasis.org > > wrote: > >> > >> > >> Hi Emma, > >> > >> Can you look at what's being output into the log? > >> > >> The easiest way to see what the report is doing is to look at the > Jasper XML, which you can see here => > https://github.com/archivesspace/archivesspace/blob/master/reports/Accessions/AccessionsUnprocessedReport/AccessionsUnprocessedReport.jrxml#L20-L37 > < > https://urldefense.proofpoint.com/v2/url?u=https-3A__github.com_archivesspace_archivesspace_blob_master_reports_Accessions_AccessionsUnprocessedReport_AccessionsUnprocessedReport.jrxml-23L20-2DL37&d=AwMGaQ&c=2X_btuPRWkGwRX26NHIotw&r=FD0Xci-wh01Dc1yt0aSp4ADMuu-zB2G2dpCCNNXfih0&m=fW2PblqG-EuWe_NmccDnQngjowe_utp-8LnFzzlbwaU&s=E3g_D7ALOFUy_TOVZ77fVSG_kMXqF5u9AZkt-ff0MVc&e= > > > >> > >> The basic SQL query is defined in the tag, with the formatting > happening below. You can edit this file to fit your needs, then restart > ASpace to have it recompiled. > >> > >> b,chris. > >> > >> Chris Fitzpatrick | Developer, ArchivesSpace > >> Skype: chrisfitzpat | Phone: 918.236.6048 > >> http://archivesspace.org/ < > https://urldefense.proofpoint.com/v2/url?u=http-3A__archivesspace.org_&d=AwMGaQ&c=2X_btuPRWkGwRX26NHIotw&r=FD0Xci-wh01Dc1yt0aSp4ADMuu-zB2G2dpCCNNXfih0&m=fW2PblqG-EuWe_NmccDnQngjowe_utp-8LnFzzlbwaU&s=tLDoAR4LkXMLuD8XoLPRfR3Q--MISpnxaUxWqVJPZY8&e= > > > >> > >> From: archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> < > archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of > Emma Jolley > > >> Sent: Friday, August 7, 2015 7:13 AM > >> To: Archivesspace Users Group ( > archivesspace_users_group at lyralists.lyrasis.org archivesspace_users_group at lyralists.lyrasis.org>) > >> Subject: Re: [Archivesspace_Users_Group] Problems with ASpace reports > >> > >> Hi Chris > >> > >> We have had the same issues as Robin with the reports. We have tried to > implement your suggested solutions below but now received the following > error message which I?ve copied below. Any advice on this? > >> > >> In addition, I have asked previously but have never received an answer > ? I wonder if there is any documentation on what criteria the reports use > to identify records that meet the nominated criteria. For example what > fields is used to indicate an unprocessed Accession and what field is used > to indicate an uncatalogued accession? > >> > >> Many thanks > >> > >> Emma > >> > >> > >> > >> > >> From: archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org>] On Behalf Of > Chris Fitzpatrick > >> Sent: Thursday, 6 August 2015 9:16 PM > >> To: Archivesspace Users Group > >> Cc: Zalduendo, Ines; Wendler, Robin King; Della Monica, Ilaria > >> Subject: Re: [Archivesspace_Users_Group] Problems with ASpace reports > >> > >> > >> > >> Hi Robin, > >> > >> So, first you need to make sure you compiled your jasper reports on > startup. To do this, edit the config.rb < > https://urldefense.proofpoint.com/v2/url?u=http-3A__config.rb&d=AwQGaQ&c=2X_btuPRWkGwRX26NHIotw&r=FD0Xci-wh01Dc1yt0aSp4ADMuu-zB2G2dpCCNNXfih0&m=fW2PblqG-EuWe_NmccDnQngjowe_utp-8LnFzzlbwaU&s=gsazHb5GvapfRKK_QuagvejxEUPByer3KlDtd_8SStI&e=> > file to have: > >> AppConfig[:compile_jasper] = true > >> > >> and restart ASpace. > >> > >> > >> This will compile the jasper jxml files ( which is most likely what's > causing the "can't convert nil to String" errors) > >> > >> Also, you'll need to look at both your application and database server > and make sure you're not running into a performance issue. Reports can hit > the database really hard, so the timeout errors you're seeing could be the > result of your server running out of RAM. > >> > >> In regards to the CSV and Excel and HTML files, yes I would say those > are formatted rather poorly by default. You can edit this by modifing your > Jasper reports using something like iReport or Jasper studio < > https://urldefense.proofpoint.com/v2/url?u=http-3A__community.jaspersoft.com_project_jaspersoft-2Dstudio&d=AwMGaQ&c=2X_btuPRWkGwRX26NHIotw&r=FD0Xci-wh01Dc1yt0aSp4ADMuu-zB2G2dpCCNNXfih0&m=fW2PblqG-EuWe_NmccDnQngjowe_utp-8LnFzzlbwaU&s=1ZkU9fzjJHPAB5OIF_s_JSQTeVGtBEcG5xDJVfwWvww&e=>. > Just be sure to recompile your reports. > >> > >> For the parameters, yes this feature is going to be included in a > future release. I believe those labels are artifacts from AT. > >> > >> best, Chris. > >> > >> > >> Chris Fitzpatrick | Developer, ArchivesSpace > >> Skype: chrisfitzpat | Phone: 918.236.6048 > >> http://archivesspace.org/ < > https://urldefense.proofpoint.com/v2/url?u=http-3A__archivesspace.org_&d=AwMGaQ&c=2X_btuPRWkGwRX26NHIotw&r=FD0Xci-wh01Dc1yt0aSp4ADMuu-zB2G2dpCCNNXfih0&m=fW2PblqG-EuWe_NmccDnQngjowe_utp-8LnFzzlbwaU&s=tLDoAR4LkXMLuD8XoLPRfR3Q--MISpnxaUxWqVJPZY8&e= > > > >> > >> From:archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> < > archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of > McElheny, Robin G. robin_mcelheny at harvard.edu>> > >> Sent: Wednesday, August 5, 2015 5:55 PM > >> To: Archivesspace Users Group > >> Cc: Zalduendo, Ines; Wendler, Robin King; Della Monica, Ilaria > >> Subject: [Archivesspace_Users_Group] Problems with ASpace reports > >> > >> At Harvard, we are having major problems with the reporting > functionality in the latest ArchivesSpace release. We have tested the > reports in our own installation and in the ASpace sandbox with very little > success. See below for more details. > >> We didn?t see any issues in JIRA that reflects these problems. Has > anyone else encountered them? If so, have you resolved them ? and how? > >> Record selection issues: > >> The Accessions Acquired and Accessions Production reports supposedly > allow for specified time periods, but no date parameters show up in the > report user interface. > >> > >> > >> In other cases it is unclear how/where to select records for the report > (e.g. Digital Object Record). No selection parameters appear in the report > interface. Are we supposed to browse records, then select them using the > check boxes, then generate reports? > >> > >> Report format issues: > >> In cases where we were able to download CSV and Excel reports > (Accessions Cataloged, Accessions Deaccessions List, Accessions Inventory), > we were unable to sort these reports because the formatting appears to be > frozen. The output of the report does not match the file type. It is like > getting a static document layered on top of a spreadsheet, rather than an > actual spreadsheet. > >> > >> Xlsx downloads don't export uniform cell sizes, so Excel sorting > returns a warning saying "this operation requires the merged cells to be > identically sized" > >> > >> In order for the Xlsx downloads to be useful, each field should be in a > separate column to allow tallying and sorting, but the ASpace downloads > don?t do this. Some examples: > >> > >> In the case of the Accession Deaccession List Report, opening the CSV > download in Excel resulted in a very messy, single column spreadsheet that > broke data about one deaccesion across multiple rows. (Example: row 48= > "Additional records of the League of Women Voters (Cambridge, > Mass.),,,,,,1376,,," and row 49 = ",Accession > Date:,,05/01/1968,Extent:,1.00 Linear_feet,,,,:"). > >> > >> Here is a screen shot: > >> > >> Here?s another example: > >> > >> In the case of an HTML report, it displays page footers ? odd for > online display. > >> > >> > >> Report failure/timeout: > >> We encountered many failures. > >> Example: > >> When we attempted to download an XLSX AccessionsAcquired report in the > ArchivesSpace sandbox, we got the following message: > >> > >> Internal Server Error (500) > >> Request Method: GET > >> Request URL: > http://localhost:8089/repositories/4/reports/accessionsacquiredreport?lock_version=&format=xlsx > < > https://urldefense.proofpoint.com/v2/url?u=http-3A__localhost-3A8089_repositories_4_reports_accessionsacquiredreport-3Flock-5Fversion-3D-26format-3Dxlsx&d=AwMGaQ&c=2X_btuPRWkGwRX26NHIotw&r=FD0Xci-wh01Dc1yt0aSp4ADMuu-zB2G2dpCCNNXfih0&m=fW2PblqG-EuWe_NmccDnQngjowe_utp-8LnFzzlbwaU&s=QLVRITSkiwZ5mUuNKW9IXhybdcp_1VY7kG4axjN1YpI&e= > > > >> > >> (TypeError) can't convert nil into String > >> > >> You're seeing this error because you use > JRuby::Rack::ErrorApp::ShowStatus. > >> > >> Another example: > >> > >> We were unable to generate any successful Resource reports. All > attempts to download reports in any format resulted in ?Waiting for > (server)? messages with no results. > >> > >> > >> Robin McElheny > >> Associate University Archivist for Collections and Public Services > >> Harvard University Archives > >> Pusey Library > >> Cambridge, MA 02138 > >> Email: robin_mcelheny at harvard.edu > >> Phone: 617-495-2461 > >> Fax: 617-495-8011 > >> > >> _______________________________________________ > >> Archivesspace_Users_Group mailing list > >> Archivesspace_Users_Group at lyralists.lyrasis.org Archivesspace_Users_Group at lyralists.lyrasis.org> > >> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > < > https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=AwMGaQ&c=2X_btuPRWkGwRX26NHIotw&r=FD0Xci-wh01Dc1yt0aSp4ADMuu-zB2G2dpCCNNXfih0&m=fW2PblqG-EuWe_NmccDnQngjowe_utp-8LnFzzlbwaU&s=UKQoV4YFnThAz6ota9QAIQcE7acnwRZOAFv-CYNYT00&e= > > > >> > >> > >> _______________________________________________ > >> Archivesspace_Users_Group mailing list > >> Archivesspace_Users_Group at lyralists.lyrasis.org Archivesspace_Users_Group at lyralists.lyrasis.org> > >> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > < > https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=AwMGaQ&c=2X_btuPRWkGwRX26NHIotw&r=FD0Xci-wh01Dc1yt0aSp4ADMuu-zB2G2dpCCNNXfih0&m=fW2PblqG-EuWe_NmccDnQngjowe_utp-8LnFzzlbwaU&s=UKQoV4YFnThAz6ota9QAIQcE7acnwRZOAFv-CYNYT00&e= > > > >> > >> > >> > >> -- > >> Nathan Stevens > >> Programmer/Analyst > >> Digital Library Technology Services > >> New York University > >> > >> 1212-998-2653 > >> ns96 at nyu.edu >_______________________________________________ > >> Archivesspace_Users_Group mailing list > >> Archivesspace_Users_Group at lyralists.lyrasis.org Archivesspace_Users_Group at lyralists.lyrasis.org> > >> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > < > https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=AwMF-g&c=2X_btuPRWkGwRX26NHIotw&r=FD0Xci-wh01Dc1yt0aSp4ADMuu-zB2G2dpCCNNXfih0&m=m4k_eKATRBkkyELfLCrqHTHMjbgOiSmlN0YmAReLKiQ&s=51LSe_Vcf1uCLVXSMRiGrR4DlqfsMUZAUFSH0fTLhYE&e= > > > > _______________________________________________ > > Archivesspace_Users_Group mailing list > > Archivesspace_Users_Group at lyralists.lyrasis.org Archivesspace_Users_Group at lyralists.lyrasis.org> > > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -------------- next part -------------- > An HTML attachment was scrubbed... > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20150901/214b8179/attachment-0001.html > > > > ------------------------------ > > Message: 8 > Date: Tue, 01 Sep 2015 21:43:02 +0000 > From: Karrie L Roberson > To: Archivesspace Users Group > > Subject: Re: [Archivesspace_Users_Group] Problems with ASpace reports > Message-ID: > > Content-Type: text/plain; charset="windows-1252" > > (Lol...after this I won't...;) ) You're a lifesaver. I'll try it out (on > a test database as always first) and let you know if we have any issues. > > Thank you Brian for such a quick response! > > Thanks, > Karrie > > ?The views and opinions expressed in this message are my own and do not > necessarily reflect the views and opinions of Stephen F. Austin State > University, its Board of Regents, or the State of Texas.? > ________________________________ > From: archivesspace_users_group-bounces at lyralists.lyrasis.org [ > archivesspace_users_group-bounces at lyralists.lyrasis.org] on behalf of > Brian Hoffman [brianjhoffman at gmail.com] > Sent: Tuesday, September 01, 2015 4:38 PM > To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Problems with ASpace reports > > Hi Karrie, > > Yes, as it happens I was dealing with the same issue today. You can > install this plugin and it will bring back the stored procedures. Please > test this on a copy of your database first! > > https://github.com/quoideneuf/aspace_stored_procedures< > https://urldefense.proofpoint.com/v2/url?u=https-3A__github.com_quoideneuf_aspace-5Fstored-5Fprocedures&d=AwMF-g&c=2X_btuPRWkGwRX26NHIotw&r=FD0Xci-wh01Dc1yt0aSp4ADMuu-zB2G2dpCCNNXfih0&m=5SbDCpus7oNyrgQO2oSCh7umQ6IpUlQMlLiH9uCaKBg&s=gkPtnseSEWZJpDATOpLSPz6liqFrVcYYgwdhx18o3Wk&e= > > > > And I am obliged to say tsk tsk for doing find and replace on your sql > dump but will leave it at that if you promise not to do it again! > > Brian > > > On Sep 1, 2015, at 5:33 PM, Karrie L Roberson > wrote: > > It returns "empty set". Is there anything we can do to add those stored > procedures back? > > We had to make some changes to the data that got carried over from the > migration from Archon. :/ > > Thanks, > Karrie > ________________________________ > From: archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> [ > archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org>] on behalf of > Brian Hoffman [brianjhoffman at gmail.com] > Sent: Tuesday, September 01, 2015 4:28 PM > To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Problems with ASpace reports > > Hi, > > It sounds like you may have lost the mysql stored procedures that the > reports require. > > What happens when you log in to mysql and type: > > > select name from mysql.proc > > ? > > P.S. What caused you to dump the mysql file, edit it, and reload it? That > is not something I recommend doing. > > > > On Sep 1, 2015, at 5:08 PM, Karrie L Roberson > wrote: > > We're seeing the same type of messages as below with the messages that are > seen below. Our error message is "ResourcesLocationsListReport - > net.sf.jasperreports.engine.JRException: Error executing SQL statement for > : resourcesLocationsList". > > We edited the 'config.rb' file with the jasper reports uncommented, > updated the 2 files in the PR issue mentioned below, and restarted > Archivesspace. > > Just FYI: Weeks ago, we've done a command line mysqldump of the database > without the "--routines" flag added (with ArchivesSpace shutdown), made > some changes to the file and replaced the database with the updated file. > > Thanks, > Karrie > > ?The views and opinions expressed in this message are my own and do not > necessarily reflect the views and opinions of Stephen F. Austin State > University, its Board of Regents, or the State of Texas.? > ________________________________ > From: archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> [ > archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org>] on behalf of > Emma Jolley [EJOLLEY at nla.gov.au] > Sent: Sunday, August 30, 2015 11:57 PM > To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Problems with ASpace reports > > Hi > > Apologies for the long delay in replying. I can send you a MySQL dump of > the AS database ? however there is a lot of confidential acquisition > information in the database. Are there any procedures for confidential > information? > > Thanks > > Emma > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of > Nathan Stevens > Sent: Friday, 14 August 2015 10:28 PM > To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Problems with ASpace reports > > Hi, > > The JDK version shouldn't be a problem. This seems like the report is > encountering some data it can't handle. Can you send us a MySQL dump of > your ASpace database so we can try and replicate the problem on our end? > > On Fri, Aug 14, 2015 at 3:31 AM, Emma Jolley EJOLLEY at nla.gov.au>> wrote: > My apologies for not having sent through the information about the Log. I > have to liaise for some time with our IT to get this information. They have > sent me the following information which may be of help? > > Many thanks > > Emma > **** > > The log entry when running (as an example) the report mentioned in the > email below is: > > > D, [2015-08-10T17:58:14.599000 #3236] DEBUG -- : Thread-10076116: GET > /repositories/2/reports/accessionsunprocessedreport?lock_version=&format=json > [session: nil] > > D, [2015-08-10T17:58:14.602000 #3236] DEBUG -- : Thread-10076116: > Post-processed params: {:format=>"json", :repo_id=>2} > > D, [2015-08-10T17:58:14.892000 #3236] DEBUG -- : Thread-10076116: > Responded with [404, {"Content-Type"=>"application/json; charset=UTF-8", > "Cache-Control"=>"private, must-revalidate, max-age=0", > "Content-Length"=>"144"}, > ["{\"error\":{\"AccessionsUnprocessedReport\":[\"net.sf.jasperreports.engine.JRException: > Error executing SQL statement for : accessionsUnprocessed\"]}}"]]... in > 292.0ms > > Rendered shared/_breadcrumb.html.erb (1.0ms) > > Rendered > /opt/archivesspace-1.3.0/archivesspace/plugins/nla_accession_reports/frontend/views/reports/index.html.erb > within layouts/application (82.0ms) > > Rendered shared/_browser_support.html.erb (0.0ms) > > Rendered shared/_header_user.html.erb (6.0ms) > > Rendered shared/_header_global.html.erb (6.0ms) > > Rendered site/_branding.html.erb (0.0ms) > > Rendered shared/_advanced_search.html.erb (5.0ms) > > Rendered shared/_header_repository.html.erb (18.0ms) > > Rendered site/_footer.html.erb (0.0ms) > > Rendered shared/_templates.html.erb (2.0ms) > > Completed 200 OK in 448.0ms (Views: 114.0ms) > > Which is not helpful as it essentially just says exactly what gets > displayed on the interface. > > net.sf.jasperreports.engine.JRException: Error executing SQL statement for > : accessionsUnprocessed > > I?ve run the query in this report directly against the database > successfully (cut and paste from > reports/Accessions/AccessionsUnprocessedReport/AccessionsUnprocessedReport.jrxml > and substituting in the repo id) so I think the SQL itself is sound. > > Further info: > > The report config being used are: > > #AppConfig[:report_page_layout] = "letter landscape" > > AppConfig[:enable_jasper] = true > > AppConfig[:compile_jasper] = true > I?ve tried with the report_page_layout both commented and uncommented. > > The java version is: > > java version "1.7.0_85" > > OpenJDK Runtime Environment (rhel-2.6.1.3.el6_7-x86_64 u85-b01) > > OpenJDK 64-Bit Server VM (build 24.85-b03, mixed mode) > > Could there be an issue with using the OpenJDK rather than Oracle?s JDK > perhaps ? > > > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org>] On Behalf Of > Brian Hoffman > Sent: Friday, 14 August 2015 12:37 PM > To: Archivesspace Users Group > > Subject: Re: [Archivesspace_Users_Group] Problems with ASpace reports > > Is it possible that your database was restored from a backup or that you > created your database elsewhere and then imported it into MySQL? If so, you > may simply be missing the stored procedures the Jasper reports rely on. > There is a PR concerning this issue here: > > https://github.com/archivesspace/archivesspace/pull/244< > https://urldefense.proofpoint.com/v2/url?u=https-3A__github.com_archivesspace_archivesspace_pull_244&d=AwMGaQ&c=2X_btuPRWkGwRX26NHIotw&r=FD0Xci-wh01Dc1yt0aSp4ADMuu-zB2G2dpCCNNXfih0&m=fW2PblqG-EuWe_NmccDnQngjowe_utp-8LnFzzlbwaU&s=lnMBrdO99DMYnO5QSios7qmzuamXO_pZTlgirFph-9E&e= > > > > Brian > > > > On Aug 7, 2015, at 5:49 AM, Chris Fitzpatrick < > Chris.Fitzpatrick at lyrasis.org> > wrote: > > > Hi Emma, > > Can you look at what's being output into the log? > > The easiest way to see what the report is doing is to look at the Jasper > XML, which you can see here => > https://github.com/archivesspace/archivesspace/blob/master/reports/Accessions/AccessionsUnprocessedReport/AccessionsUnprocessedReport.jrxml#L20-L37 > < > https://urldefense.proofpoint.com/v2/url?u=https-3A__github.com_archivesspace_archivesspace_blob_master_reports_Accessions_AccessionsUnprocessedReport_AccessionsUnprocessedReport.jrxml-23L20-2DL37&d=AwMGaQ&c=2X_btuPRWkGwRX26NHIotw&r=FD0Xci-wh01Dc1yt0aSp4ADMuu-zB2G2dpCCNNXfih0&m=fW2PblqG-EuWe_NmccDnQngjowe_utp-8LnFzzlbwaU&s=E3g_D7ALOFUy_TOVZ77fVSG_kMXqF5u9AZkt-ff0MVc&e= > > > > The basic SQL query is defined in the tag, with the formatting > happening below. You can edit this file to fit your needs, then restart > ASpace to have it recompiled. > > b,chris. > > Chris Fitzpatrick | Developer, ArchivesSpace > Skype: chrisfitzpat | Phone: 918.236.6048 > http://archivesspace.org/< > https://urldefense.proofpoint.com/v2/url?u=http-3A__archivesspace.org_&d=AwMGaQ&c=2X_btuPRWkGwRX26NHIotw&r=FD0Xci-wh01Dc1yt0aSp4ADMuu-zB2G2dpCCNNXfih0&m=fW2PblqG-EuWe_NmccDnQngjowe_utp-8LnFzzlbwaU&s=tLDoAR4LkXMLuD8XoLPRfR3Q--MISpnxaUxWqVJPZY8&e= > > > > ________________________________ > From: archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> < > archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of > Emma Jolley > > Sent: Friday, August 7, 2015 7:13 AM > To: Archivesspace Users Group ( > archivesspace_users_group at lyralists.lyrasis.org archivesspace_users_group at lyralists.lyrasis.org>) > Subject: Re: [Archivesspace_Users_Group] Problems with ASpace reports > > Hi Chris > > We have had the same issues as Robin with the reports. We have tried to > implement your suggested solutions below but now received the following > error message which I?ve copied below. Any advice on this? > > In addition, I have asked previously but have never received an answer ? I > wonder if there is any documentation on what criteria the reports use to > identify records that meet the nominated criteria. For example what fields > is used to indicate an unprocessed Accession and what field is used to > indicate an uncatalogued accession? > > Many thanks > > Emma > > > > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of > Chris Fitzpatrick > Sent: Thursday, 6 August 2015 9:16 PM > To: Archivesspace Users Group > Cc: Zalduendo, Ines; Wendler, Robin King; Della Monica, Ilaria > Subject: Re: [Archivesspace_Users_Group] Problems with ASpace reports > > > > Hi Robin, > > So, first you need to make sure you compiled your jasper reports on > startup. To do this, edit the config.rb< > https://urldefense.proofpoint.com/v2/url?u=http-3A__config.rb&d=AwQGaQ&c=2X_btuPRWkGwRX26NHIotw&r=FD0Xci-wh01Dc1yt0aSp4ADMuu-zB2G2dpCCNNXfih0&m=fW2PblqG-EuWe_NmccDnQngjowe_utp-8LnFzzlbwaU&s=gsazHb5GvapfRKK_QuagvejxEUPByer3KlDtd_8SStI&e=> > file to have: > AppConfig[:compile_jasper] = true > > and restart ASpace. > > > This will compile the jasper jxml files ( which is most likely what's > causing the "can't convert nil to String" errors) > > Also, you'll need to look at both your application and database server and > make sure you're not running into a performance issue. Reports can hit the > database really hard, so the timeout errors you're seeing could be the > result of your server running out of RAM. > > In regards to the CSV and Excel and HTML files, yes I would say those are > formatted rather poorly by default. You can edit this by modifing your > Jasper reports using something like iReport or Jasper studio< > https://urldefense.proofpoint.com/v2/url?u=http-3A__community.jaspersoft.com_project_jaspersoft-2Dstudio&d=AwMGaQ&c=2X_btuPRWkGwRX26NHIotw&r=FD0Xci-wh01Dc1yt0aSp4ADMuu-zB2G2dpCCNNXfih0&m=fW2PblqG-EuWe_NmccDnQngjowe_utp-8LnFzzlbwaU&s=1ZkU9fzjJHPAB5OIF_s_JSQTeVGtBEcG5xDJVfwWvww&e=>. > Just be sure to recompile your reports. > > For the parameters, yes this feature is going to be included in a future > release. I believe those labels are artifacts from AT. > > best, Chris. > > > Chris Fitzpatrick | Developer, ArchivesSpace > Skype: chrisfitzpat | Phone: 918.236.6048 > http://archivesspace.org/< > https://urldefense.proofpoint.com/v2/url?u=http-3A__archivesspace.org_&d=AwMGaQ&c=2X_btuPRWkGwRX26NHIotw&r=FD0Xci-wh01Dc1yt0aSp4ADMuu-zB2G2dpCCNNXfih0&m=fW2PblqG-EuWe_NmccDnQngjowe_utp-8LnFzzlbwaU&s=tLDoAR4LkXMLuD8XoLPRfR3Q--MISpnxaUxWqVJPZY8&e= > > > > ________________________________ > From:archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> < > archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of > McElheny, Robin G. robin_mcelheny at harvard.edu>> > Sent: Wednesday, August 5, 2015 5:55 PM > To: Archivesspace Users Group > Cc: Zalduendo, Ines; Wendler, Robin King; Della Monica, Ilaria > Subject: [Archivesspace_Users_Group] Problems with ASpace reports > > At Harvard, we are having major problems with the reporting functionality > in the latest ArchivesSpace release. We have tested the reports in our own > installation and in the ASpace sandbox with very little success. See below > for more details. > We didn?t see any issues in JIRA that reflects these problems. Has anyone > else encountered them? If so, have you resolved them ? and how? > Record selection issues: > > * The Accessions Acquired and Accessions Production reports supposedly > allow for specified time periods, but no date parameters show up in the > report user interface. > > > > > * In other cases it is unclear how/where to select records for the > report (e.g. Digital Object Record). No selection parameters appear in the > report interface. Are we supposed to browse records, then select them using > the check boxes, then generate reports? > > Report format issues: > > * In cases where we were able to download CSV and Excel reports > (Accessions Cataloged, Accessions Deaccessions List, Accessions Inventory), > we were unable to sort these reports because the formatting appears to be > frozen. The output of the report does not match the file type. It is like > getting a static document layered on top of a spreadsheet, rather than an > actual spreadsheet. > > > * Xlsx downloads don't export uniform cell sizes, so Excel sorting > returns a warning saying "this operation requires the merged cells to be > identically sized" > > > * In order for the Xlsx downloads to be useful, each field should be > in a separate column to allow tallying and sorting, but the ASpace > downloads don?t do this. Some examples: > > In the case of the Accession Deaccession List Report, opening the CSV > download in Excel resulted in a very messy, single column spreadsheet that > broke data about one deaccesion across multiple rows. (Example: row 48= > "Additional records of the League of Women Voters (Cambridge, > Mass.),,,,,,1376,,," and row 49 = ",Accession > Date:,,05/01/1968,Extent:,1.00 Linear_feet,,,,:"). > > Here is a screen shot: > > > * Here?s another example: > > > > * In the case of an HTML report, it displays page footers ? odd for > online display. > > > > Report failure/timeout: > > * We encountered many failures. > > Example: > When we attempted to download an XLSX AccessionsAcquired report in the > ArchivesSpace sandbox, we got the following message: > > Internal Server Error (500) > Request Method: GET > Request URL: > http://localhost:8089/repositories/4/reports/accessionsacquiredreport?lock_version=&format=xlsx > < > https://urldefense.proofpoint.com/v2/url?u=http-3A__localhost-3A8089_repositories_4_reports_accessionsacquiredreport-3Flock-5Fversion-3D-26format-3Dxlsx&d=AwMGaQ&c=2X_btuPRWkGwRX26NHIotw&r=FD0Xci-wh01Dc1yt0aSp4ADMuu-zB2G2dpCCNNXfih0&m=fW2PblqG-EuWe_NmccDnQngjowe_utp-8LnFzzlbwaU&s=QLVRITSkiwZ5mUuNKW9IXhybdcp_1VY7kG4axjN1YpI&e= > > > > (TypeError) can't convert nil into String > > You're seeing this error because you use JRuby::Rack::ErrorApp::ShowStatus. > > Another example: > > > * We were unable to generate any successful Resource reports. All > attempts to download reports in any format resulted in ?Waiting for > (server)? messages with no results. > > > Robin McElheny > Associate University Archivist for Collections and Public Services > Harvard University Archives > Pusey Library > Cambridge, MA 02138 > Email: robin_mcelheny at harvard.edu > Phone: 617-495-2461 > Fax: 617-495-8011 > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org Archivesspace_Users_Group at lyralists.lyrasis.org> > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group< > https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=AwMGaQ&c=2X_btuPRWkGwRX26NHIotw&r=FD0Xci-wh01Dc1yt0aSp4ADMuu-zB2G2dpCCNNXfih0&m=fW2PblqG-EuWe_NmccDnQngjowe_utp-8LnFzzlbwaU&s=UKQoV4YFnThAz6ota9QAIQcE7acnwRZOAFv-CYNYT00&e= > > > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org Archivesspace_Users_Group at lyralists.lyrasis.org> > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group< > https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=AwMGaQ&c=2X_btuPRWkGwRX26NHIotw&r=FD0Xci-wh01Dc1yt0aSp4ADMuu-zB2G2dpCCNNXfih0&m=fW2PblqG-EuWe_NmccDnQngjowe_utp-8LnFzzlbwaU&s=UKQoV4YFnThAz6ota9QAIQcE7acnwRZOAFv-CYNYT00&e= > > > > > > -- > Nathan Stevens > Programmer/Analyst > Digital Library Technology Services > New York University > > 1212-998-2653 > ns96 at nyu.edu > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org Archivesspace_Users_Group at lyralists.lyrasis.org> > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group< > https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=AwMF-g&c=2X_btuPRWkGwRX26NHIotw&r=FD0Xci-wh01Dc1yt0aSp4ADMuu-zB2G2dpCCNNXfih0&m=m4k_eKATRBkkyELfLCrqHTHMjbgOiSmlN0YmAReLKiQ&s=51LSe_Vcf1uCLVXSMRiGrR4DlqfsMUZAUFSH0fTLhYE&e= > > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org Archivesspace_Users_Group at lyralists.lyrasis.org> > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group< > https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=AwMF-g&c=2X_btuPRWkGwRX26NHIotw&r=FD0Xci-wh01Dc1yt0aSp4ADMuu-zB2G2dpCCNNXfih0&m=5SbDCpus7oNyrgQO2oSCh7umQ6IpUlQMlLiH9uCaKBg&s=u36rIizo4ZcSWI0EBRhi-1NcpIFZQ30VGF21BBgdaV0&e= > > > > -------------- next part -------------- > An HTML attachment was scrubbed... > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20150901/94454e23/attachment-0001.html > > > > ------------------------------ > > Message: 9 > Date: Tue, 1 Sep 2015 22:41:03 +0000 > From: "Hughes, Margaret (Library)" > To: "archivesspace_users_group at lyralists.lyrasis.org" > > Subject: [Archivesspace_Users_Group] import error, record_uri=doesn't > exist > Message-ID: > <97D70967DDC99445AD5ECD700A905CAC5DE7E355 at ex08.net.ucsf.edu> > Content-Type: text/plain; charset="iso-8859-1" > > Hi all, > > I'm receiving this error when attempting to import an accessions csv file: > > !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! > IMPORT ERROR > !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! > > > Error: # > !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! > > I saw Jared Campbell's earlier emails regarding the same error, but I'm > not quite sure what I need to do to fix this. We are using v1.2.0 and it's > hosted by the CDL. Any help would be much appreciated! > > Best, > > Margaret Hughes > > UCSF Archives & Special Collections > -------------- next part -------------- > An HTML attachment was scrubbed... > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20150901/3673b0eb/attachment-0001.html > > > > ------------------------------ > > Message: 10 > Date: Wed, 2 Sep 2015 05:05:18 +0000 > From: Emily Pyers > To: "archivesspace_users_group at lyralists.lyrasis.org" > > Subject: [Archivesspace_Users_Group] Upper limit on PDF output? > Message-ID: <0d342a274ba046ddb470cc3f861294ad at STAFFEXCH01.staff.local> > Content-Type: text/plain; charset="utf-8" > > Hi, > > I?ve been waiting 4 hours for AS to print a resource to PDF. As far as I > can tell, the log has been frozen on the same action for about 2 of those > hours. > > It?s a pretty hefty list ? around 7,000 items under 26 series, so I?m > wondering if I?ve maxed out the print to PDF option and it?s fallen over.. > Has anyone else had success with printing similarly large lists to PDF? > And is there a known upper limit on Print to PDF? > > I tested the same list in Archivist?s Toolkit, and it managed to output > the list in under 10 mins. > > > Thanks, > Emily Pyers > > Emily Pyers | Collections Cataloguing Librarian | Storage & Digital > Collection Services > State Library Victoria | 328 Swanston Street | Melbourne VIC 3000 > T +61 3 8664 7368 | epyers at slv.vic.gov.au > slv.vic.gov.au > > [Australian Sketchbook]< > http://www.slv.vic.gov.au/australian-sketchbook-exhibition?utm_source=esig&utm_medium=email&utm_campaign=Australian_Sketchbook > > > > This message and any attachment is intended only for the use of the > Addressee and may contain information that is PRIVILEGED and CONFIDENTIAL. > If you are not the intended recipient, you are hereby notified that any > dissemination of this communication is strictly prohibited. If you have > received this communication in error, please delete all copies of the > message and its attachments and notify the sender immediately. Thank you. > -------------- next part -------------- > An HTML attachment was scrubbed... > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20150902/88201039/attachment-0001.html > > > > ------------------------------ > > Message: 11 > Date: Wed, 2 Sep 2015 12:29:09 +0000 > From: "Hurt, Tara (Library)" > To: Archivesspace Users Group > > Subject: Re: [Archivesspace_Users_Group] Help With Access > Message-ID: > > Content-Type: text/plain; charset="us-ascii" > > Good afternoon Brad. I followed the instructions to run a log report but > I think I need out Systems Librarian to do this (I keep getting a > administrative login screen). > > I am trying to get a log run now so I can send it to you. Tara > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of > Brad Westbrook > Sent: Monday, August 31, 2015 10:12 AM > To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Help With Access > > Tara, > > Could you repeat the activity that produces the problem and then send us > the log? > > Thanks, > > Brad W. > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of > Hurt, Tara (Library) > Sent: Monday, August 31, 2015 9:55 AM > To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Help With Access > > Hi Brad. > > I have access to the following browsers, I usually use FireFox, but I have > tried getting access on all three, with the same runtime error. > > Internet Explorer 10.0 > Mozilla FireFox > > I have even tried on a Mac, using Safari and I get the same runtime error. > > Thank you so much for your help, AS has been working very well so I am not > sure why we are not having this glitch. > > I am in a meeting from 10-11 but then back at my office / machine. Thank > you. Tara > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of > Brad Westbrook > Sent: Monday, August 31, 2015 9:39 AM > To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Help With Access > > Hi, Tara, > > In what browser are you experiencing this problem? If IE, what version > are you using? > > Brad W. > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of > Hurt, Tara (Library) > Sent: Monday, August 31, 2015 9:34 AM > To: Archivesspace Users Group > Subject: [Archivesspace_Users_Group] Help With Access > > Good morning, I am still having trouble accessing Archives Space and I am > getting run time errors. > Last week I could not get the screen to stay active enough to capture BUT > I did capture some screens today. > > The first capture below (first attachment) is the home screen I get ... > all seems to be as normal here. > > Sometimes when I click to login in I get the run time error screen below. > Sometimes if it does let me login, then as soon as I click on anything in > AS, I get the run time error below (second screen shot attached). > > Cannot seem to get by this error .. we really need your help, it is the > start of the academic year and we need the AS access. > > Thanks again for your help. Tara > -------------- next part -------------- > An HTML attachment was scrubbed... > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20150902/ec4c56e3/attachment-0001.html > > > > ------------------------------ > > Message: 12 > Date: Wed, 2 Sep 2015 17:24:50 +0000 > From: "Joshua D. Shaw" > To: Archivesspace Users Group > > Subject: Re: [Archivesspace_Users_Group] Database Integrity Constraint > Error on Agent Save > Message-ID: > Content-Type: text/plain; charset="utf-8" > > Thanks, Brian. I'll try and reproduce and report back if I can. > > Joshua > > From: Brian Hoffman > Reply-To: Archivesspace Users Group > Date: Sunday, August 30, 2015 at 8:16 AM > To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Database Integrity Constraint > Error on Agent Save > > Yes, I think this is related to the number field of the telephone table. > Are you able to create the same agent record out of the context of the > resource record? If you are able to reproduce this from a blank agent > record, could you record the steps and file a bug? > > > On Aug 28, 2015, at 4:56 PM, Joshua D. Shaw > wrote: > > Has anyone seen the following error? > > Error: > en.validation_errors.database_integrity_constraint_conflict__java__javasql__sqlexception__field__number__doesn_t_have_a_default_value > > This occurred when a user attempted to save an agent while creating a > resources - i.e. the agent was created in the process of creating the > resource. > > The error *may* be related to a plugin we had developed for us by > Hudson-Molonglo, but the error is so unspecific its *very* difficult to > tell exactly what caused the issue and none of the fields in the tables > used by that plugin are named "number." I'm leaning toward the telephone > table (the subsection of contact details) as the culprit since it does have > a field "number" that does not have a default value set. Unfortunately, I > haven't been able to replicate this issue, so its just the one data point:-( > > We are running at 1.3.0 *without* the latest performance patches. > > Thanks! > Joshua > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org Archivesspace_Users_Group at lyralists.lyrasis.org> > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -------------- next part -------------- > An HTML attachment was scrubbed... > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20150902/f197cfd2/attachment-0001.html > > > > ------------------------------ > > Message: 13 > Date: Wed, 2 Sep 2015 17:04:28 -0700 > From: Kate Tasker > To: ArchivesSpace Users Group > > Subject: [Archivesspace_Users_Group] default values in Accession and > Resource Records > Message-ID: > < > CAMYySQ31umEX_7m9XpPug0yxgvaMbAueDkj1MYZC+7CdmZh8AA at mail.gmail.com> > Content-Type: text/plain; charset="utf-8" > > Dear list, > > Can anyone share instructions on how to create and use default values in > Accession and Resource records in version 1.3? > > I can see there's now an option to Edit Default Values in the > Browse/Accessions or Browse/Resources results screens, and I located and > ticked the check-box to "Pre-Populate Records" under the User Preference > Defaults options. But for some reason the saved default values are still > not appearing when I try and create new Accession or Resource Records - > what am I missing? > > Thanks for any hints or help- we're eager to take advantage of this > fabulous new feature! > > -Kate > > > Kate Tasker > Digital Archivist > The Bancroft Library > University of California > Berkeley, CA 94720-6000 > -------------- next part -------------- > An HTML attachment was scrubbed... > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20150902/0ba1b900/attachment-0001.html > > > > ------------------------------ > > Message: 14 > Date: Thu, 3 Sep 2015 13:07:34 +0000 > From: Brad Westbrook > To: "ktasker at library.berkeley.edu" , > Archivesspace Users Group > > Subject: Re: [Archivesspace_Users_Group] default values in Accession > and Resource Records > Message-ID: > < > BN1PR08MB011E0246C2A7067590CCF9F94680 at BN1PR08MB011.namprd08.prod.outlook.com > > > > Content-Type: text/plain; charset="utf-8" > > Hi, Kate, and everybody else, > > Here is first draft (still under review) for how to set default values in > ArchivesSpace v. 1.3.0. Let me know if anything is unclear or even wrong. > > Best, > > Brad W. > > ********* > > > Default values > > Users can set default values throughout the application. Default values > are typically set when the value of a field is very frequently the same > across records. For instance, a segment of the identifier in an accession > and / or resource record might be to indicate the custodial repository. If > the repository identifier is set as a default value for a segment of the > accession and / or resource identifier, then that segment will be populated > with that identifier whenever a new accession or resource record is > created. In short, setting default values for repetitive data values is a > good way for repositories to streamline data input. > > Default values can be edited in a record that they have been applied to. > Also default values can be reset at any time. Doing so will have no > impact on applications of the prior default value; they will be retained in > the records in which they were applied. But default values are not applied > in spawning an accession or resource record from a source accession record. > > How to set default values: > > To set default values you need to log in to ArchivesSpaces as either an > administrator or repository manager. > > Click on the option for My Repository Preferences > > [cid:image001.jpg at 01D0E628.5A7B3A50] > > > And activate the option to pre-populate records > > [cid:image002.jpg at 01D0E628.5A7B3A50] > > Then click on Save to save your new preferences. > > Now open the browse list for the record type you want to set default > values for and click on the option to Edit Default Values at the top of the > list > > [cid:image003.jpg at 01D0E628.5A7B3A50] > > In the case of resources and digital objects, you will need to select > between setting default values for the parent record or the component > record: > > [cid:image004.jpg at 01D0E628.5A7B3A50] > > Next, open up a blank record of the type you set default values for, and > enter the value defaults into the appropriate fields: > > [cid:image005.jpg at 01D0E628.5A7B3A50] > > > Click on Save to save the default values to the template. > > When creating a new record, the default values should populate the fields > to which they are assigned: > > [cid:image006.jpg at 01D0E628.5A7B3A50] > > > At any time that you want to not apply the default values, simply return > to and de-activate the option to pre-populate records. This will result in > an empty template when you start a new record. > > Remember, setting default values is most effective for values that are the > same across many records. > > > > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of > Kate Tasker > Sent: Wednesday, September 02, 2015 8:04 PM > To: ArchivesSpace Users Group > Subject: [Archivesspace_Users_Group] default values in Accession and > Resource Records > > Dear list, > > Can anyone share instructions on how to create and use default values in > Accession and Resource records in version 1.3? > > I can see there's now an option to Edit Default Values in the > Browse/Accessions or Browse/Resources results screens, and I located and > ticked the check-box to "Pre-Populate Records" under the User Preference > Defaults options. But for some reason the saved default values are still > not appearing when I try and create new Accession or Resource Records - > what am I missing? > > Thanks for any hints or help- we're eager to take advantage of this > fabulous new feature! > > -Kate > > > Kate Tasker > Digital Archivist > The Bancroft Library > University of California > Berkeley, CA 94720-6000 > -------------- next part -------------- > An HTML attachment was scrubbed... > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20150903/69ee3ab3/attachment-0001.html > > > -------------- next part -------------- > A non-text attachment was scrubbed... > Name: image001.jpg > Type: image/jpeg > Size: 8103 bytes > Desc: image001.jpg > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20150903/69ee3ab3/attachment-0006.jpg > > > -------------- next part -------------- > A non-text attachment was scrubbed... > Name: image002.jpg > Type: image/jpeg > Size: 15501 bytes > Desc: image002.jpg > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20150903/69ee3ab3/attachment-0007.jpg > > > -------------- next part -------------- > A non-text attachment was scrubbed... > Name: image003.jpg > Type: image/jpeg > Size: 8081 bytes > Desc: image003.jpg > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20150903/69ee3ab3/attachment-0008.jpg > > > -------------- next part -------------- > A non-text attachment was scrubbed... > Name: image004.jpg > Type: image/jpeg > Size: 8393 bytes > Desc: image004.jpg > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20150903/69ee3ab3/attachment-0009.jpg > > > -------------- next part -------------- > A non-text attachment was scrubbed... > Name: image005.jpg > Type: image/jpeg > Size: 29579 bytes > Desc: image005.jpg > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20150903/69ee3ab3/attachment-0010.jpg > > > -------------- next part -------------- > A non-text attachment was scrubbed... > Name: image006.jpg > Type: image/jpeg > Size: 29942 bytes > Desc: image006.jpg > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20150903/69ee3ab3/attachment-0011.jpg > > > > ------------------------------ > > Message: 15 > Date: Thu, 3 Sep 2015 13:39:56 +0000 > From: "Suda, Phillip J" > To: Archivesspace Users Group > > Subject: [Archivesspace_Users_Group] ArchivesSpace functionality > issues > Message-ID: > < > CY1PR0301MB1273B4732DD9D4189B8F8269E5680 at CY1PR0301MB1273.namprd03.prod.outlook.com > > > > Content-Type: text/plain; charset="us-ascii" > > Good morning all, > > We are noticing some basic functionality issues with > ArchivesSpace; we are not sure if these are "baked in" and if an > enhancement request is in order. > > > 1. After clicking the repository tab, selecting a repository and > performing a search; the search "breaks" and the user is no longer looking > at materials soley within that repository; the search provides results from > all objects/repos > > 2. Is there a way to append the container label to the end of a > component title (i.e. 'component title + folder' or 'component title + box') > > 3. Has anyone created the ability to sort by Collection or Component > ID in the public interface (not the staff interface where this is > possible)? We have staff/users that like to sort these in order > > 4. We are noticing that Blank Note Fields are display in the public > interface. Is there an option to simply have these blank note fields not > display? > > Thank you, > > Phil > > Phillip Suda > Systems Librarian > Howard-Tilton Memorial Library > Tulane University > psuda1 at tulane.edu > 504-865-5607 > > -------------- next part -------------- > An HTML attachment was scrubbed... > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20150903/c5c337ef/attachment-0001.html > > > > ------------------------------ > > Message: 16 > Date: Thu, 3 Sep 2015 10:35:23 -0400 > From: Maura Carbone > To: Archivesspace Users Group > > Subject: Re: [Archivesspace_Users_Group] ArchivesSpace functionality > issues > Message-ID: > < > CANdYjfEFSjG9M-+rDkjBWWOBcdDF2+GZ1ATmd4ByAU1CfjBeqA at mail.gmail.com> > Content-Type: text/plain; charset="utf-8" > > Hi Phil, > > With regards to 2, I think you'd have to create a plugin and modify the > code for that particular display > > I'm not entirely sure what you mean by 3. In the staff side, the resource > sorting appears to be title, created, and modified. > > As for 4, if you unpublish them they shouldn't show up. Although if they're > completely blank, it might make more sense to delete them? > > -Maura > > On Thu, Sep 3, 2015 at 9:39 AM, Suda, Phillip J wrote: > > > Good morning all, > > > > > > > > We are noticing some basic functionality issues with > > ArchivesSpace; we are not sure if these are ?baked in? and if an > > enhancement request is in order. > > > > > > > > 1. After clicking the repository tab, selecting a repository and > > performing a search; the search ?breaks? and the user is no longer > looking > > at materials soley within that repository; the search provides results > from > > all objects/repos > > > > 2. Is there a way to append the container label to the end of a > > component title (i.e. ?component title + folder? or ?component title + > box?) > > > > 3. Has anyone created the ability to sort by Collection or > > Component ID in the public interface (not the staff interface where this > is > > possible)? We have staff/users that like to sort these in order > > > > 4. We are noticing that Blank Note Fields are display in the public > > interface. Is there an option to simply have these blank note fields not > > display? > > > > > > > > Thank you, > > > > > > > > Phil > > > > > > > > Phillip Suda > > > > Systems Librarian > > > > Howard-Tilton Memorial Library > > > > Tulane University > > > > psuda1 at tulane.edu > > > > 504-865-5607 > > > > > > > > _______________________________________________ > > Archivesspace_Users_Group mailing list > > Archivesspace_Users_Group at lyralists.lyrasis.org > > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > > > > > > -- > Maura Carbone > Digital Initiatives Librarian > Brandeis University > Library and Technology Services > (781) 736-4659 > 415 South Street, (MS 017/P.O. Box 549110) > Waltham, MA 02454-9110 > email: mauraa at brandeis.edu > -------------- next part -------------- > An HTML attachment was scrubbed... > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20150903/1dd6f892/attachment-0001.html > > > > ------------------------------ > > Message: 17 > Date: Thu, 3 Sep 2015 15:20:46 +0000 > From: "Custer, Mark" > To: Archivesspace Users Group > > Subject: Re: [Archivesspace_Users_Group] ArchivesSpace functionality > issues > Message-ID: > > Content-Type: text/plain; charset="utf-8" > > Phil, > > Just a quick note to say that all of the issues that you raised are > currently under review of the ArchivesSpace Public Interface Enhancement > group, > https://archivesspace.atlassian.net/wiki/display/ADC/Public+Interface+Enhancement+Project > . This group is still in its early stages, and we?re still uncovering > changes needed for the public interface, so there isn?t a firm timeline yet > for when the first round of enhancements will be added to the core code. > > Right off the top of my head, I?d say that #1 is definitely a bug (and > it?s one that?s bugged me, too); #2 is something that I?d like to have more > information about, since I don?t know if that would work for most archival > descriptions (but you could always create that behavior with a plugin, as > Maura notes); to me, the container information just needs to display closer > to the title, not in an ?Instance? section, and certainly not with any > labels like ?container 2 indicator? in the display; #3 has certainly come > up in user testing, so it will be added to the interface in some way; and > #4 is also something that I?d consider a sensible default (i.e. blank data > can be suppressed, whether it has a header or not), but as Maura mentions > this is just masking the issue at hand, and you won?t want to keep around > blank fields in the database anyway?. So on that point, I?d say that it > would be nice, in the future, if members developed plugins or other means > to support data cleanup activ > ities on the staff side (validate and remediate, as needed!) > > Also, please keep reporting any issues that you see with the public > interface. Many of these issues are logged in the ArchivesSpace JIRA > account, but not all of them just yet, and it?s likely that other issues > still need to be discovered and reported. > > Mark > > > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of > Maura Carbone > Sent: Thursday, September 03, 2015 10:35 AM > To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] ArchivesSpace functionality issues > > Hi Phil, > > With regards to 2, I think you'd have to create a plugin and modify the > code for that particular display > > I'm not entirely sure what you mean by 3. In the staff side, the resource > sorting appears to be title, created, and modified. > > As for 4, if you unpublish them they shouldn't show up. Although if > they're completely blank, it might make more sense to delete them? > > -Maura > > On Thu, Sep 3, 2015 at 9:39 AM, Suda, Phillip J psuda1 at tulane.edu>> wrote: > Good morning all, > > We are noticing some basic functionality issues with > ArchivesSpace; we are not sure if these are ?baked in? and if an > enhancement request is in order. > > > 1. After clicking the repository tab, selecting a repository and > performing a search; the search ?breaks? and the user is no longer looking > at materials soley within that repository; the search provides results from > all objects/repos > > 2. Is there a way to append the container label to the end of a > component title (i.e. ?component title + folder? or ?component title + box?) > > 3. Has anyone created the ability to sort by Collection or Component > ID in the public interface (not the staff interface where this is > possible)? We have staff/users that like to sort these in order > > 4. We are noticing that Blank Note Fields are display in the public > interface. Is there an option to simply have these blank note fields not > display? > > Thank you, > > Phil > > Phillip Suda > Systems Librarian > Howard-Tilton Memorial Library > Tulane University > psuda1 at tulane.edu > 504-865-5607 > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org Archivesspace_Users_Group at lyralists.lyrasis.org> > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group< > https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=AwMFaQ&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=s7ciGQfUJeaV_ryx908hbeXDoU9aqDwDN0Z0VbfsJ3Y&m=f2DYnx-rKcxx-dUpmoXENzt48EXipCQ9z16fPb-TqN0&s=B011-iEpyrkQ91ZegR17UbywbgO9cwNkati6NOB-Kz0&e= > > > > > > -- > Maura Carbone > Digital Initiatives Librarian > Brandeis University > Library and Technology Services > (781) 736-4659 > 415 South Street, (MS 017/P.O. Box 549110) > Waltham, MA 02454-9110 > email: mauraa at brandeis.edu > -------------- next part -------------- > An HTML attachment was scrubbed... > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20150903/25d9abc1/attachment-0001.html > > > > ------------------------------ > > Message: 18 > Date: Thu, 3 Sep 2015 15:43:14 +0000 > From: "Suda, Phillip J" > To: Archivesspace Users Group > > Subject: Re: [Archivesspace_Users_Group] ArchivesSpace functionality > issues > Message-ID: > < > CY1PR0301MB1273DAECB624707BDA6C80A9E5680 at CY1PR0301MB1273.namprd03.prod.outlook.com > > > > Content-Type: text/plain; charset="utf-8" > > Thanks Maura, > > #2, I will look into a plugin to modify the display. > > #3, Staff/Users want to sort by Collection ID as well as by title, > created, modified. The staff side does have this capability > > #4, I will definitely recommend having staff unpublish blank note fields. > I was hoping that during the migration, these fields could be ?unpublished? > as they are blank to being with. > > Thanks for your help, > > Phil > > > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of > Maura Carbone > Sent: Thursday, September 03, 2015 9:35 AM > To: Archivesspace Users Group < > archivesspace_users_group at lyralists.lyrasis.org> > Subject: Re: [Archivesspace_Users_Group] ArchivesSpace functionality issues > > Hi Phil, > > With regards to 2, I think you'd have to create a plugin and modify the > code for that particular display > > I'm not entirely sure what you mean by 3. In the staff side, the resource > sorting appears to be title, created, and modified. > > As for 4, if you unpublish them they shouldn't show up. Although if > they're completely blank, it might make more sense to delete them? > > -Maura > > On Thu, Sep 3, 2015 at 9:39 AM, Suda, Phillip J psuda1 at tulane.edu>> wrote: > Good morning all, > > We are noticing some basic functionality issues with > ArchivesSpace; we are not sure if these are ?baked in? and if an > enhancement request is in order. > > > 1. After clicking the repository tab, selecting a repository and > performing a search; the search ?breaks? and the user is no longer looking > at materials soley within that repository; the search provides results from > all objects/repos > > 2. Is there a way to append the container label to the end of a > component title (i.e. ?component title + folder? or ?component title + box?) > > 3. Has anyone created the ability to sort by Collection or Component > ID in the public interface (not the staff interface where this is > possible)? We have staff/users that like to sort these in order > > 4. We are noticing that Blank Note Fields are display in the public > interface. Is there an option to simply have these blank note fields not > display? > > Thank you, > > Phil > > Phillip Suda > Systems Librarian > Howard-Tilton Memorial Library > Tulane University > psuda1 at tulane.edu > 504-865-5607 > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org Archivesspace_Users_Group at lyralists.lyrasis.org> > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > > > -- > Maura Carbone > Digital Initiatives Librarian > Brandeis University > Library and Technology Services > (781) 736-4659 > 415 South Street, (MS 017/P.O. Box 549110) > Waltham, MA 02454-9110 > email: mauraa at brandeis.edu > -------------- next part -------------- > An HTML attachment was scrubbed... > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20150903/cf36fd02/attachment-0001.html > > > > ------------------------------ > > Message: 19 > Date: Thu, 3 Sep 2015 15:49:19 +0000 > From: "Suda, Phillip J" > To: Archivesspace Users Group > > Subject: Re: [Archivesspace_Users_Group] ArchivesSpace functionality > issues > Message-ID: > < > CY1PR0301MB12739092C87745BEE5AC0810E5680 at CY1PR0301MB1273.namprd03.prod.outlook.com > > > > Content-Type: text/plain; charset="utf-8" > > Thanks Mark, I will definitely be looking at the JIRA tickets (adding > votes or new tickets as necessary). > > > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of > Custer, Mark > Sent: Thursday, September 03, 2015 10:21 AM > To: Archivesspace Users Group < > archivesspace_users_group at lyralists.lyrasis.org> > Subject: Re: [Archivesspace_Users_Group] ArchivesSpace functionality issues > > Phil, > > Just a quick note to say that all of the issues that you raised are > currently under review of the ArchivesSpace Public Interface Enhancement > group, > https://archivesspace.atlassian.net/wiki/display/ADC/Public+Interface+Enhancement+Project > . This group is still in its early stages, and we?re still uncovering > changes needed for the public interface, so there isn?t a firm timeline yet > for when the first round of enhancements will be added to the core code. > > Right off the top of my head, I?d say that #1 is definitely a bug (and > it?s one that?s bugged me, too); #2 is something that I?d like to have more > information about, since I don?t know if that would work for most archival > descriptions (but you could always create that behavior with a plugin, as > Maura notes); to me, the container information just needs to display closer > to the title, not in an ?Instance? section, and certainly not with any > labels like ?container 2 indicator? in the display; #3 has certainly come > up in user testing, so it will be added to the interface in some way; and > #4 is also something that I?d consider a sensible default (i.e. blank data > can be suppressed, whether it has a header or not), but as Maura mentions > this is just masking the issue at hand, and you won?t want to keep around > blank fields in the database anyway?. So on that point, I?d say that it > would be nice, in the future, if members developed plugins or other means > to support data cleanup activ > ities on the staff side (validate and remediate, as needed!) > > Also, please keep reporting any issues that you see with the public > interface. Many of these issues are logged in the ArchivesSpace JIRA > account, but not all of them just yet, and it?s likely that other issues > still need to be discovered and reported. > > Mark > > > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of > Maura Carbone > Sent: Thursday, September 03, 2015 10:35 AM > To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] ArchivesSpace functionality issues > > Hi Phil, > > With regards to 2, I think you'd have to create a plugin and modify the > code for that particular display > > I'm not entirely sure what you mean by 3. In the staff side, the resource > sorting appears to be title, created, and modified. > > As for 4, if you unpublish them they shouldn't show up. Although if > they're completely blank, it might make more sense to delete them? > > -Maura > > On Thu, Sep 3, 2015 at 9:39 AM, Suda, Phillip J psuda1 at tulane.edu>> wrote: > Good morning all, > > We are noticing some basic functionality issues with > ArchivesSpace; we are not sure if these are ?baked in? and if an > enhancement request is in order. > > > 1. After clicking the repository tab, selecting a repository and > performing a search; the search ?breaks? and the user is no longer looking > at materials soley within that repository; the search provides results from > all objects/repos > > 2. Is there a way to append the container label to the end of a > component title (i.e. ?component title + folder? or ?component title + box?) > > 3. Has anyone created the ability to sort by Collection or Component > ID in the public interface (not the staff interface where this is > possible)? We have staff/users that like to sort these in order > > 4. We are noticing that Blank Note Fields are display in the public > interface. Is there an option to simply have these blank note fields not > display? > > Thank you, > > Phil > > Phillip Suda > Systems Librarian > Howard-Tilton Memorial Library > Tulane University > psuda1 at tulane.edu > 504-865-5607 > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org Archivesspace_Users_Group at lyralists.lyrasis.org> > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group< > https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=AwMFaQ&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=s7ciGQfUJeaV_ryx908hbeXDoU9aqDwDN0Z0VbfsJ3Y&m=f2DYnx-rKcxx-dUpmoXENzt48EXipCQ9z16fPb-TqN0&s=B011-iEpyrkQ91ZegR17UbywbgO9cwNkati6NOB-Kz0&e= > > > > > > -- > Maura Carbone > Digital Initiatives Librarian > Brandeis University > Library and Technology Services > (781) 736-4659 > 415 South Street, (MS 017/P.O. Box 549110) > Waltham, MA 02454-9110 > email: mauraa at brandeis.edu > -------------- next part -------------- > An HTML attachment was scrubbed... > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20150903/37ffeab4/attachment-0001.html > > > > ------------------------------ > > Message: 20 > Date: Thu, 3 Sep 2015 15:02:50 -0400 > From: Maura Carbone > To: Archivesspace Users Group > > Subject: Re: [Archivesspace_Users_Group] ArchivesSpace functionality > issues > Message-ID: > wOw at mail.gmail.com> > Content-Type: text/plain; charset="utf-8" > > Just curious, where on the staff page can you sort by Collection ID? I only > see Title, Created, Modified in my version and in the sandbox, but I might > not be looking at the proper view. > > On Thu, Sep 3, 2015 at 11:49 AM, Suda, Phillip J > wrote: > > > Thanks Mark, I will definitely be looking at the JIRA tickets (adding > > votes or new tickets as necessary). > > > > > > > > > > > > > > > > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto: > > archivesspace_users_group-bounces at lyralists.lyrasis.org] *On Behalf Of > *Custer, > > Mark > > *Sent:* Thursday, September 03, 2015 10:21 AM > > *To:* Archivesspace Users Group < > > archivesspace_users_group at lyralists.lyrasis.org> > > > > *Subject:* Re: [Archivesspace_Users_Group] ArchivesSpace functionality > > issues > > > > > > > > Phil, > > > > > > > > Just a quick note to say that all of the issues that you raised are > > currently under review of the ArchivesSpace Public Interface Enhancement > > group, > > > https://archivesspace.atlassian.net/wiki/display/ADC/Public+Interface+Enhancement+Project > > . This group is still in its early stages, and we?re still uncovering > > changes needed for the public interface, so there isn?t a firm timeline > yet > > for when the first round of enhancements will be added to the core code. > > > > > > > > Right off the top of my head, I?d say that #1 is definitely a bug (and > > it?s one that?s bugged me, too); #2 is something that I?d like to have > more > > information about, since I don?t know if that would work for most > archival > > descriptions (but you could always create that behavior with a plugin, as > > Maura notes); to me, the container information just needs to display > closer > > to the title, not in an ?Instance? section, and certainly not with any > > labels like ?container 2 indicator? in the display; #3 has certainly come > > up in user testing, so it will be added to the interface in some way; and > > #4 is also something that I?d consider a sensible default (i.e. blank > data > > can be suppressed, whether it has a header or not), but as Maura mentions > > this is just masking the issue at hand, and you won?t want to keep around > > blank fields in the database anyway?. So on that point, I?d say that it > > would be nice, in the future, if members developed plugins or other means > > to support data cleanup activities on the staff side (validate and > > remediate, as needed!) > > > > > > > > Also, please keep reporting any issues that you see with the public > > interface. Many of these issues are logged in the ArchivesSpace JIRA > > account, but not all of them just yet, and it?s likely that other issues > > still need to be discovered and reported. > > > > > > > > Mark > > > > > > > > > > > > > > > > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org [ > > mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org > > ] *On Behalf > Of *Maura > > Carbone > > *Sent:* Thursday, September 03, 2015 10:35 AM > > *To:* Archivesspace Users Group > > *Subject:* Re: [Archivesspace_Users_Group] ArchivesSpace functionality > > issues > > > > > > > > Hi Phil, > > > > > > > > With regards to 2, I think you'd have to create a plugin and modify the > > code for that particular display > > > > > > > > I'm not entirely sure what you mean by 3. In the staff side, the resource > > sorting appears to be title, created, and modified. > > > > > > > > As for 4, if you unpublish them they shouldn't show up. Although if > > they're completely blank, it might make more sense to delete them? > > > > > > > > -Maura > > > > > > > > On Thu, Sep 3, 2015 at 9:39 AM, Suda, Phillip J > wrote: > > > > Good morning all, > > > > > > > > We are noticing some basic functionality issues with > > ArchivesSpace; we are not sure if these are ?baked in? and if an > > enhancement request is in order. > > > > > > > > 1. After clicking the repository tab, selecting a repository and > > performing a search; the search ?breaks? and the user is no longer > looking > > at materials soley within that repository; the search provides results > from > > all objects/repos > > > > 2. Is there a way to append the container label to the end of a > > component title (i.e. ?component title + folder? or ?component title + > box?) > > > > 3. Has anyone created the ability to sort by Collection or > > Component ID in the public interface (not the staff interface where this > is > > possible)? We have staff/users that like to sort these in order > > > > 4. We are noticing that Blank Note Fields are display in the public > > interface. Is there an option to simply have these blank note fields not > > display? > > > > > > > > Thank you, > > > > > > > > Phil > > > > > > > > Phillip Suda > > > > Systems Librarian > > > > Howard-Tilton Memorial Library > > > > Tulane University > > > > psuda1 at tulane.edu > > > > 504-865-5607 > > > > > > > > > > _______________________________________________ > > Archivesspace_Users_Group mailing list > > Archivesspace_Users_Group at lyralists.lyrasis.org > > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > < > https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=AwMFaQ&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=s7ciGQfUJeaV_ryx908hbeXDoU9aqDwDN0Z0VbfsJ3Y&m=f2DYnx-rKcxx-dUpmoXENzt48EXipCQ9z16fPb-TqN0&s=B011-iEpyrkQ91ZegR17UbywbgO9cwNkati6NOB-Kz0&e= > > > > > > > > > > > > > > -- > > > > Maura Carbone > > > > Digital Initiatives Librarian > > Brandeis University > > Library and Technology Services > > (781) 736-4659 > > 415 South Street, (MS 017/P.O. Box 549110) > > Waltham, MA 02454-9110 > > email: mauraa at brandeis.edu > > > > _______________________________________________ > > Archivesspace_Users_Group mailing list > > Archivesspace_Users_Group at lyralists.lyrasis.org > > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > > > > > > -- > Maura Carbone > Digital Initiatives Librarian > Brandeis University > Library and Technology Services > (781) 736-4659 > 415 South Street, (MS 017/P.O. Box 549110) > Waltham, MA 02454-9110 > email: mauraa at brandeis.edu > -------------- next part -------------- > An HTML attachment was scrubbed... > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20150903/19ef928b/attachment-0001.html > > > > ------------------------------ > > Message: 21 > Date: Thu, 3 Sep 2015 19:13:31 +0000 > From: "Suda, Phillip J" > To: Archivesspace Users Group > > Subject: Re: [Archivesspace_Users_Group] ArchivesSpace functionality > issues > Message-ID: > < > CY1PR0301MB12739878870245E67389B41EE5680 at CY1PR0301MB1273.namprd03.prod.outlook.com > > > > Content-Type: text/plain; charset="utf-8" > > If you click on the dropdown next to your username in staff interface (top > right corner) there are options for global/repo preferences where you can > order things by id, accession date, etc. > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of > Maura Carbone > Sent: Thursday, September 03, 2015 2:03 PM > To: Archivesspace Users Group < > archivesspace_users_group at lyralists.lyrasis.org> > Subject: Re: [Archivesspace_Users_Group] ArchivesSpace functionality issues > > Just curious, where on the staff page can you sort by Collection ID? I > only see Title, Created, Modified in my version and in the sandbox, but I > might not be looking at the proper view. > > On Thu, Sep 3, 2015 at 11:49 AM, Suda, Phillip J > wrote: > Thanks Mark, I will definitely be looking at the JIRA tickets (adding > votes or new tickets as necessary). > > > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org>] On Behalf Of > Custer, Mark > Sent: Thursday, September 03, 2015 10:21 AM > To: Archivesspace Users Group < > archivesspace_users_group at lyralists.lyrasis.org archivesspace_users_group at lyralists.lyrasis.org>> > > Subject: Re: [Archivesspace_Users_Group] ArchivesSpace functionality issues > > Phil, > > Just a quick note to say that all of the issues that you raised are > currently under review of the ArchivesSpace Public Interface Enhancement > group, > https://archivesspace.atlassian.net/wiki/display/ADC/Public+Interface+Enhancement+Project > . This group is still in its early stages, and we?re still uncovering > changes needed for the public interface, so there isn?t a firm timeline yet > for when the first round of enhancements will be added to the core code. > > Right off the top of my head, I?d say that #1 is definitely a bug (and > it?s one that?s bugged me, too); #2 is something that I?d like to have more > information about, since I don?t know if that would work for most archival > descriptions (but you could always create that behavior with a plugin, as > Maura notes); to me, the container information just needs to display closer > to the title, not in an ?Instance? section, and certainly not with any > labels like ?container 2 indicator? in the display; #3 has certainly come > up in user testing, so it will be added to the interface in some way; and > #4 is also something that I?d consider a sensible default (i.e. blank data > can be suppressed, whether it has a header or not), but as Maura mentions > this is just masking the issue at hand, and you won?t want to keep around > blank fields in the database anyway?. So on that point, I?d say that it > would be nice, in the future, if members developed plugins or other means > to support data cleanup activ > ities on the staff side (validate and remediate, as needed!) > > Also, please keep reporting any issues that you see with the public > interface. Many of these issues are logged in the ArchivesSpace JIRA > account, but not all of them just yet, and it?s likely that other issues > still need to be discovered and reported. > > Mark > > > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of > Maura Carbone > Sent: Thursday, September 03, 2015 10:35 AM > To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] ArchivesSpace functionality issues > > Hi Phil, > > With regards to 2, I think you'd have to create a plugin and modify the > code for that particular display > > I'm not entirely sure what you mean by 3. In the staff side, the resource > sorting appears to be title, created, and modified. > > As for 4, if you unpublish them they shouldn't show up. Although if > they're completely blank, it might make more sense to delete them? > > -Maura > > On Thu, Sep 3, 2015 at 9:39 AM, Suda, Phillip J psuda1 at tulane.edu>> wrote: > Good morning all, > > We are noticing some basic functionality issues with > ArchivesSpace; we are not sure if these are ?baked in? and if an > enhancement request is in order. > > > 1. After clicking the repository tab, selecting a repository and > performing a search; the search ?breaks? and the user is no longer looking > at materials soley within that repository; the search provides results from > all objects/repos > > 2. Is there a way to append the container label to the end of a > component title (i.e. ?component title + folder? or ?component title + box?) > > 3. Has anyone created the ability to sort by Collection or Component > ID in the public interface (not the staff interface where this is > possible)? We have staff/users that like to sort these in order > > 4. We are noticing that Blank Note Fields are display in the public > interface. Is there an option to simply have these blank note fields not > display? > > Thank you, > > Phil > > Phillip Suda > Systems Librarian > Howard-Tilton Memorial Library > Tulane University > psuda1 at tulane.edu > 504-865-5607 > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org Archivesspace_Users_Group at lyralists.lyrasis.org> > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group< > https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=AwMFaQ&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=s7ciGQfUJeaV_ryx908hbeXDoU9aqDwDN0Z0VbfsJ3Y&m=f2DYnx-rKcxx-dUpmoXENzt48EXipCQ9z16fPb-TqN0&s=B011-iEpyrkQ91ZegR17UbywbgO9cwNkati6NOB-Kz0&e= > > > > > > -- > Maura Carbone > Digital Initiatives Librarian > Brandeis University > Library and Technology Services > (781) 736-4659 > 415 South Street, (MS 017/P.O. Box 549110) > Waltham, MA 02454-9110 > email: mauraa at brandeis.edu > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org Archivesspace_Users_Group at lyralists.lyrasis.org> > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > > > -- > Maura Carbone > Digital Initiatives Librarian > Brandeis University > Library and Technology Services > (781) 736-4659 > 415 South Street, (MS 017/P.O. Box 549110) > Waltham, MA 02454-9110 > email: mauraa at brandeis.edu > -------------- next part -------------- > An HTML attachment was scrubbed... > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20150903/2fde7455/attachment-0001.html > > > > ------------------------------ > > Message: 22 > Date: Thu, 3 Sep 2015 15:29:21 -0400 > From: Maura Carbone > To: Archivesspace Users Group > > Subject: Re: [Archivesspace_Users_Group] ArchivesSpace functionality > issues > Message-ID: > cXQ at mail.gmail.com> > Content-Type: text/plain; charset="utf-8" > > Ahhh yes that was not where I was looking. Thanks! > > On Thu, Sep 3, 2015 at 3:13 PM, Suda, Phillip J wrote: > > > If you click on the dropdown next to your username in staff interface > (top > > right corner) there are options for global/repo preferences where you can > > order things by id, accession date, etc. > > > > > > > > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto: > > archivesspace_users_group-bounces at lyralists.lyrasis.org] *On Behalf Of > *Maura > > Carbone > > *Sent:* Thursday, September 03, 2015 2:03 PM > > > > *To:* Archivesspace Users Group < > > archivesspace_users_group at lyralists.lyrasis.org> > > *Subject:* Re: [Archivesspace_Users_Group] ArchivesSpace functionality > > issues > > > > > > > > Just curious, where on the staff page can you sort by Collection ID? I > > only see Title, Created, Modified in my version and in the sandbox, but I > > might not be looking at the proper view. > > > > > > > > On Thu, Sep 3, 2015 at 11:49 AM, Suda, Phillip J > > wrote: > > > > Thanks Mark, I will definitely be looking at the JIRA tickets (adding > > votes or new tickets as necessary). > > > > > > > > > > > > > > > > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto: > > archivesspace_users_group-bounces at lyralists.lyrasis.org] *On Behalf Of > *Custer, > > Mark > > *Sent:* Thursday, September 03, 2015 10:21 AM > > *To:* Archivesspace Users Group < > > archivesspace_users_group at lyralists.lyrasis.org> > > > > > > *Subject:* Re: [Archivesspace_Users_Group] ArchivesSpace functionality > > issues > > > > > > > > Phil, > > > > > > > > Just a quick note to say that all of the issues that you raised are > > currently under review of the ArchivesSpace Public Interface Enhancement > > group, > > > https://archivesspace.atlassian.net/wiki/display/ADC/Public+Interface+Enhancement+Project > > . This group is still in its early stages, and we?re still uncovering > > changes needed for the public interface, so there isn?t a firm timeline > yet > > for when the first round of enhancements will be added to the core code. > > > > > > > > Right off the top of my head, I?d say that #1 is definitely a bug (and > > it?s one that?s bugged me, too); #2 is something that I?d like to have > more > > information about, since I don?t know if that would work for most > archival > > descriptions (but you could always create that behavior with a plugin, as > > Maura notes); to me, the container information just needs to display > closer > > to the title, not in an ?Instance? section, and certainly not with any > > labels like ?container 2 indicator? in the display; #3 has certainly come > > up in user testing, so it will be added to the interface in some way; and > > #4 is also something that I?d consider a sensible default (i.e. blank > data > > can be suppressed, whether it has a header or not), but as Maura mentions > > this is just masking the issue at hand, and you won?t want to keep around > > blank fields in the database anyway?. So on that point, I?d say that it > > would be nice, in the future, if members developed plugins or other means > > to support data cleanup activities on the staff side (validate and > > remediate, as needed!) > > > > > > > > Also, please keep reporting any issues that you see with the public > > interface. Many of these issues are logged in the ArchivesSpace JIRA > > account, but not all of them just yet, and it?s likely that other issues > > still need to be discovered and reported. > > > > > > > > Mark > > > > > > > > > > > > > > > > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org [ > > mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org > > ] *On Behalf > Of *Maura > > Carbone > > *Sent:* Thursday, September 03, 2015 10:35 AM > > *To:* Archivesspace Users Group > > *Subject:* Re: [Archivesspace_Users_Group] ArchivesSpace functionality > > issues > > > > > > > > Hi Phil, > > > > > > > > With regards to 2, I think you'd have to create a plugin and modify the > > code for that particular display > > > > > > > > I'm not entirely sure what you mean by 3. In the staff side, the resource > > sorting appears to be title, created, and modified. > > > > > > > > As for 4, if you unpublish them they shouldn't show up. Although if > > they're completely blank, it might make more sense to delete them? > > > > > > > > -Maura > > > > > > > > On Thu, Sep 3, 2015 at 9:39 AM, Suda, Phillip J > wrote: > > > > Good morning all, > > > > > > > > We are noticing some basic functionality issues with > > ArchivesSpace; we are not sure if these are ?baked in? and if an > > enhancement request is in order. > > > > > > > > 1. After clicking the repository tab, selecting a repository and > > performing a search; the search ?breaks? and the user is no longer > looking > > at materials soley within that repository; the search provides results > from > > all objects/repos > > > > 2. Is there a way to append the container label to the end of a > > component title (i.e. ?component title + folder? or ?component title + > box?) > > > > 3. Has anyone created the ability to sort by Collection or > > Component ID in the public interface (not the staff interface where this > is > > possible)? We have staff/users that like to sort these in order > > > > 4. We are noticing that Blank Note Fields are display in the public > > interface. Is there an option to simply have these blank note fields not > > display? > > > > > > > > Thank you, > > > > > > > > Phil > > > > > > > > Phillip Suda > > > > Systems Librarian > > > > Howard-Tilton Memorial Library > > > > Tulane University > > > > psuda1 at tulane.edu > > > > 504-865-5607 > > > > > > > > > > _______________________________________________ > > Archivesspace_Users_Group mailing list > > Archivesspace_Users_Group at lyralists.lyrasis.org > > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > < > https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=AwMFaQ&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=s7ciGQfUJeaV_ryx908hbeXDoU9aqDwDN0Z0VbfsJ3Y&m=f2DYnx-rKcxx-dUpmoXENzt48EXipCQ9z16fPb-TqN0&s=B011-iEpyrkQ91ZegR17UbywbgO9cwNkati6NOB-Kz0&e= > > > > > > > > > > > > > > -- > > > > Maura Carbone > > > > Digital Initiatives Librarian > > Brandeis University > > Library and Technology Services > > (781) 736-4659 > > 415 South Street, (MS 017/P.O. Box 549110) > > Waltham, MA 02454-9110 > > email: mauraa at brandeis.edu > > > > > > _______________________________________________ > > Archivesspace_Users_Group mailing list > > Archivesspace_Users_Group at lyralists.lyrasis.org > > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > > > > > > > > > > > -- > > > > Maura Carbone > > > > Digital Initiatives Librarian > > Brandeis University > > Library and Technology Services > > (781) 736-4659 > > 415 South Street, (MS 017/P.O. Box 549110) > > Waltham, MA 02454-9110 > > email: mauraa at brandeis.edu > > > > _______________________________________________ > > Archivesspace_Users_Group mailing list > > Archivesspace_Users_Group at lyralists.lyrasis.org > > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > > > > > > -- > Maura Carbone > Digital Initiatives Librarian > Brandeis University > Library and Technology Services > (781) 736-4659 > 415 South Street, (MS 017/P.O. Box 549110) > Waltham, MA 02454-9110 > email: mauraa at brandeis.edu > -------------- next part -------------- > An HTML attachment was scrubbed... > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20150903/9f74e0bd/attachment-0001.html > > > > ------------------------------ > > Message: 23 > Date: Fri, 4 Sep 2015 11:18:49 -0400 > From: "Fleming, Jason" > To: "Archivesspace Users Group > (archivesspace_users_group at lyralists.lyrasis.org)" > > Subject: [Archivesspace_Users_Group] upgrading to v1.3.0 question > about copying files #linux > Message-ID: > <1BB45AE37908DF40B3C2FAB9665E0945413DA6FA77 at uncwexmb1.dcs.uncw.edu > > > Content-Type: text/plain; charset="us-ascii" > > I have been trying to use the documentation on this page to upgrade from > v1.1.0 tp v1.3.0 and have been having a difficult time > https://github.com/archivesspace/archivesspace/blob/master/UPGRADING.md > > My question pertains to this section: > > $ cd archivesspace-1.2.0/archivesspace > $ cp -a /path/to/archivesspace-1.2.0/archivesspace/data/* data/ > $ cp -a /path/to/archivesspace-1.2.0/archivesspace/config/* config/ > $ cp -a /path/to/archivesspace-1.2.0/archivesspace/lib/mysql-connector* > lib/ > $ cp -a /path/to/archivesspace-1.2.0/archivesspace/plugins/local plugins/ > $ cp -a > /path/to/archivesspace-1.2.0/archivesspace/plugins/wonderful_plugin plugins/ > > Earlier on the page it talked about downloading v1.2.0 so I assume when it > mentions 1.2.0 it means the new directory that was just unpacked (1.3.0) > > I unpacked 1.3.0 to /ArchivesSpace/archivesspace (current working > archivesspace program is in another directory) > > So I altered the first copy command above and entered this > > cp -a /ArchivesSpace/archivesspace/data/* data/ > > I get an error message > > cp: `/ArchivesSpace/archivesspace/data/archivesspace_demo_db' and > `data/archivesspace_demo_db' are the same file > cp: > `/ArchivesSpace/archivesspace/data/frontend_cookie_secret_cookie_secret.dat' > and `data/frontend_cookie_secret_cookie_secret.dat' are the same file > cp: `/ArchivesSpace/archivesspace/data/indexer_state' and > `data/indexer_state' are the same file > cp: > `/ArchivesSpace/archivesspace/data/public_cookie_secret_cookie_secret.dat' > and `data/public_cookie_secret_cookie_secret.dat' are the same file > cp: `/ArchivesSpace/archivesspace/data/solr_index' and `data/solr_index' > are the same file > cp: `/ArchivesSpace/archivesspace/data/tmp' and `data/tmp' are the same > file > > which is I assume because I just told it to copy it onto itself. My > understanding is that the copy command syntax is > cp -a > > Even if I put the correct path to my current data set it would copy the > wrong way wouldn't it? > > -- > > I tried just deleting the data and config directories altogether and > copying them from the v1.1.0 directory but then 8080 and 8081 didn't > respond at all when started, so I assume that was NOT the way to go about > it. > > If you would be so kind as to explain what I am missing here I would > appreciate it. > > Sincerely, > > -Jason > > Jason Fleming > Information Technology Librarian > > 601 South College Road | Wilmington, NC 28403-5990 > T: 910-962-2675 | flemingj at uncw.edu flemingj at uncw.edu> > http://library.uncw.edu > > -------------- next part -------------- > An HTML attachment was scrubbed... > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20150904/72d968e5/attachment-0001.html > > > > ------------------------------ > > Message: 24 > Date: Fri, 4 Sep 2015 18:06:05 +0000 > From: "Kutzuba, Jamie" > To: Archivesspace Users Group > > Subject: Re: [Archivesspace_Users_Group] SPAM?? upgrading to v1.3.0 > question about copying files #linux > Message-ID: <45ccef1630504da58d8c10032f215781 at MBX6.hws.edu> > Content-Type: text/plain; charset="us-ascii" > > Hi Jason- > > I was a bit confused about this during my upgrade as well. If I remember > correctly, it is basically like you are patching the existing version with > the new files. You want to cd into the newest version of ASpace and copy > those files to the older version. So the first line of code from the > instructions should be: > > $ cd archivesspace-1.3.0/archivesspace > > Followed by a command to copy to the directory of the existing version: > $ cp -a /archivesspace-1.1.0/archivesspace/data/* data/ > > Because you are overwriting existing files, I recommend saving, at least, > a copy of the original config file before you do the update. > > I hope that helps. > > Thanks- Jamie > 315.781.4355 > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of > Fleming, Jason > Sent: Friday, September 04, 2015 11:19 AM > To: Archivesspace Users Group ( > archivesspace_users_group at lyralists.lyrasis.org) < > archivesspace_users_group at lyralists.lyrasis.org> > Subject: SPAM??[Archivesspace_Users_Group] upgrading to v1.3.0 question > about copying files #linux > > I have been trying to use the documentation on this page to upgrade from > v1.1.0 tp v1.3.0 and have been having a difficult time > https://github.com/archivesspace/archivesspace/blob/master/UPGRADING.md > > My question pertains to this section: > > $ cd archivesspace-1.2.0/archivesspace > $ cp -a /path/to/archivesspace-1.2.0/archivesspace/data/* data/ > $ cp -a /path/to/archivesspace-1.2.0/archivesspace/config/* config/ > $ cp -a /path/to/archivesspace-1.2.0/archivesspace/lib/mysql-connector* > lib/ > $ cp -a /path/to/archivesspace-1.2.0/archivesspace/plugins/local plugins/ > $ cp -a > /path/to/archivesspace-1.2.0/archivesspace/plugins/wonderful_plugin plugins/ > > Earlier on the page it talked about downloading v1.2.0 so I assume when it > mentions 1.2.0 it means the new directory that was just unpacked (1.3.0) > > I unpacked 1.3.0 to /ArchivesSpace/archivesspace (current working > archivesspace program is in another directory) > > So I altered the first copy command above and entered this > > cp -a /ArchivesSpace/archivesspace/data/* data/ > > I get an error message > > cp: `/ArchivesSpace/archivesspace/data/archivesspace_demo_db' and > `data/archivesspace_demo_db' are the same file > cp: > `/ArchivesSpace/archivesspace/data/frontend_cookie_secret_cookie_secret.dat' > and `data/frontend_cookie_secret_cookie_secret.dat' are the same file > cp: `/ArchivesSpace/archivesspace/data/indexer_state' and > `data/indexer_state' are the same file > cp: > `/ArchivesSpace/archivesspace/data/public_cookie_secret_cookie_secret.dat' > and `data/public_cookie_secret_cookie_secret.dat' are the same file > cp: `/ArchivesSpace/archivesspace/data/solr_index' and `data/solr_index' > are the same file > cp: `/ArchivesSpace/archivesspace/data/tmp' and `data/tmp' are the same > file > > which is I assume because I just told it to copy it onto itself. My > understanding is that the copy command syntax is > cp -a > > Even if I put the correct path to my current data set it would copy the > wrong way wouldn't it? > > -- > > I tried just deleting the data and config directories altogether and > copying them from the v1.1.0 directory but then 8080 and 8081 didn't > respond at all when started, so I assume that was NOT the way to go about > it. > > If you would be so kind as to explain what I am missing here I would > appreciate it. > > Sincerely, > > -Jason > > Jason Fleming > Information Technology Librarian > > 601 South College Road | Wilmington, NC 28403-5990 > T: 910-962-2675 | flemingj at uncw.edu flemingj at uncw.edu> > http://library.uncw.edu > > -------------- next part -------------- > An HTML attachment was scrubbed... > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20150904/30cdfc72/attachment-0001.html > > > > ------------------------------ > > Message: 25 > Date: Fri, 4 Sep 2015 18:15:32 +0000 > From: "Hurt, Tara (Library)" > To: Archivesspace Users Group > > Subject: Re: [Archivesspace_Users_Group] Help With Access > Message-ID: > > Content-Type: text/plain; charset="us-ascii" > > Hi Brad. I am sitting with our System Librarian now. > > In order to solve the issue we are having now, I am hopeful it is helpful > to review our path over the last few years. > > We started by using Archivist Toolkit. When Archive Space (AS) was > created we decided to move our date from Archivist Toolkit to AS. > So we migrated to AS and due to various local networking issues we have > our data on a local workstation and AS uses its internal database and not > MySQL. > We did this approximately a year ago and all was working well. > > But about a month ago we started getting the error messages, we were > promoted vie email help to upgrade to 1.3, which we did but has not > resolved the issue. which seemed to go well. Now we are in the situation > where the run time error which I sent you, constantly comes up. > > You asked us to send you a MySQL log but as I noted above there is no > MySQL to run a log from. > > Where do we go from here? Tara > > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of > Brad Westbrook > Sent: Monday, August 31, 2015 10:12 AM > To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Help With Access > > Tara, > > Could you repeat the activity that produces the problem and then send us > the log? > > Thanks, > > Brad W. > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of > Hurt, Tara (Library) > Sent: Monday, August 31, 2015 9:55 AM > To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Help With Access > > Hi Brad. > > I have access to the following browsers, I usually use FireFox, but I have > tried getting access on all three, with the same runtime error. > > Internet Explorer 10.0 > Mozilla FireFox > > I have even tried on a Mac, using Safari and I get the same runtime error. > > Thank you so much for your help, AS has been working very well so I am not > sure why we are not having this glitch. > > I am in a meeting from 10-11 but then back at my office / machine. Thank > you. Tara > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of > Brad Westbrook > Sent: Monday, August 31, 2015 9:39 AM > To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Help With Access > > Hi, Tara, > > In what browser are you experiencing this problem? If IE, what version > are you using? > > Brad W. > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of > Hurt, Tara (Library) > Sent: Monday, August 31, 2015 9:34 AM > To: Archivesspace Users Group > Subject: [Archivesspace_Users_Group] Help With Access > > Good morning, I am still having trouble accessing Archives Space and I am > getting run time errors. > Last week I could not get the screen to stay active enough to capture BUT > I did capture some screens today. > > The first capture below (first attachment) is the home screen I get ... > all seems to be as normal here. > > Sometimes when I click to login in I get the run time error screen below. > Sometimes if it does let me login, then as soon as I click on anything in > AS, I get the run time error below (second screen shot attached). > > Cannot seem to get by this error .. we really need your help, it is the > start of the academic year and we need the AS access. > > Thanks again for your help. Tara > -------------- next part -------------- > An HTML attachment was scrubbed... > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20150904/ef568150/attachment-0001.html > > > > ------------------------------ > > Message: 26 > Date: Fri, 4 Sep 2015 18:36:11 +0000 > From: "Hurt, Tara (Library)" > To: Archivesspace Users Group > > Subject: [Archivesspace_Users_Group] FW: Help With Access > Message-ID: > > Content-Type: text/plain; charset="us-ascii" > > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of > Hurt, Tara (Library) > Sent: Friday, September 04, 2015 2:16 PM > To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Help With Access > > Hi Brad. I am sitting with our System Librarian now. > > In order to solve the issue we are having now, I am hopeful it is helpful > to review our path over the last few years. > > We started by using Archivist Toolkit. When Archive Space (AS) was > created we decided to move our date from Archivist Toolkit to AS. > So we migrated to AS and due to various local networking issues we have > our data on a local workstation and AS uses its internal database and not > MySQL. > We did this approximately a year ago and all was working well. > > But about a month ago we started getting the error messages, we were > promoted vie email help to upgrade to 1.3, which we did but has not > resolved the issue. which seemed to go well. Now we are in the situation > where the run time error which I sent you, constantly comes up. > > You asked us to send you a MySQL log but as I noted above there is no > MySQL to run a log from. > > Where do we go from here? Tara > > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of > Brad Westbrook > Sent: Monday, August 31, 2015 10:12 AM > To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Help With Access > > Tara, > > Could you repeat the activity that produces the problem and then send us > the log? > > Thanks, > > Brad W. > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of > Hurt, Tara (Library) > Sent: Monday, August 31, 2015 9:55 AM > To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Help With Access > > Hi Brad. > > I have access to the following browsers, I usually use FireFox, but I have > tried getting access on all three, with the same runtime error. > > Internet Explorer 10.0 > Mozilla FireFox > > I have even tried on a Mac, using Safari and I get the same runtime error. > > Thank you so much for your help, AS has been working very well so I am not > sure why we are not having this glitch. > > I am in a meeting from 10-11 but then back at my office / machine. Thank > you. Tara > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of > Brad Westbrook > Sent: Monday, August 31, 2015 9:39 AM > To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Help With Access > > Hi, Tara, > > In what browser are you experiencing this problem? If IE, what version > are you using? > > Brad W. > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of > Hurt, Tara (Library) > Sent: Monday, August 31, 2015 9:34 AM > To: Archivesspace Users Group > Subject: [Archivesspace_Users_Group] Help With Access > > Good morning, I am still having trouble accessing Archives Space and I am > getting run time errors. > Last week I could not get the screen to stay active enough to capture BUT > I did capture some screens today. > > The first capture below (first attachment) is the home screen I get ... > all seems to be as normal here. > > Sometimes when I click to login in I get the run time error screen below. > Sometimes if it does let me login, then as soon as I click on anything in > AS, I get the run time error below (second screen shot attached). > > Cannot seem to get by this error .. we really need your help, it is the > start of the academic year and we need the AS access. > > Thanks again for your help. Tara > -------------- next part -------------- > An HTML attachment was scrubbed... > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20150904/71161748/attachment-0001.html > > > -------------- next part -------------- > An embedded and charset-unspecified text was scrubbed... > Name: ATT00001.txt > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20150904/71161748/attachment-0001.txt > > > > ------------------------------ > > Message: 27 > Date: Fri, 4 Sep 2015 14:46:38 -0400 > From: Steven Majewski > To: Archivesspace Users Group > > Subject: Re: [Archivesspace_Users_Group] Help With Access > Message-ID: > Content-Type: text/plain; charset="utf-8" > > > > What do you get it you query the backend directly at > HOSTNAME:8089/repositories ? > > > > > > > > On Sep 4, 2015, at 2:15 PM, Hurt, Tara (Library) > wrote: > > > > Hi Brad. I am sitting with our System Librarian now. > > > > In order to solve the issue we are having now, I am hopeful it is > helpful to review our path over the last few years. > > > > We started by using Archivist Toolkit. When Archive Space (AS) was > created we decided to move our date from Archivist Toolkit to AS. > > So we migrated to AS and due to various local networking issues we have > our data on a local workstation and AS uses its internal database and not > MySQL. > > We did this approximately a year ago and all was working well. > > > > But about a month ago we started getting the error messages, we were > promoted vie email help to upgrade to 1.3, which we did but has not > resolved the issue. which seemed to go well. Now we are in the situation > where the run time error which I sent you, constantly comes up. > > > > You asked us to send you a MySQL log but as I noted above there is no > MySQL to run a log from. > > > > Where do we go from here? Tara > > > > > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of > Brad Westbrook > > Sent: Monday, August 31, 2015 10:12 AM > > To: Archivesspace Users Group > > Subject: Re: [Archivesspace_Users_Group] Help With Access > > > > Tara, > > > > Could you repeat the activity that produces the problem and then send us > the log? > > > > Thanks, > > > > Brad W. > > > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org>] On Behalf Of > Hurt, Tara (Library) > > Sent: Monday, August 31, 2015 9:55 AM > > To: Archivesspace Users Group > > Subject: Re: [Archivesspace_Users_Group] Help With Access > > > > Hi Brad. > > > > I have access to the following browsers, I usually use FireFox, but I > have tried getting access on all three, with the same runtime error. > > > > Internet Explorer 10.0 > > Mozilla FireFox > > > > I have even tried on a Mac, using Safari and I get the same runtime > error. > > > > Thank you so much for your help, AS has been working very well so I am > not sure why we are not having this glitch. > > > > I am in a meeting from 10-11 but then back at my office / machine. Thank > you. Tara > > > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org>] On Behalf Of > Brad Westbrook > > Sent: Monday, August 31, 2015 9:39 AM > > To: Archivesspace Users Group > > Subject: Re: [Archivesspace_Users_Group] Help With Access > > > > Hi, Tara, > > > > In what browser are you experiencing this problem? If IE, what version > are you using? > > > > Brad W. > > > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org>] On Behalf Of > Hurt, Tara (Library) > > Sent: Monday, August 31, 2015 9:34 AM > > To: Archivesspace Users Group > > Subject: [Archivesspace_Users_Group] Help With Access > > > > Good morning, I am still having trouble accessing Archives Space and I > am getting run time errors. > > Last week I could not get the screen to stay active enough to capture > BUT I did capture some screens today. > > > > The first capture below (first attachment) is the home screen I get ? > all seems to be as normal here. > > > > Sometimes when I click to login in I get the run time error screen below. > > Sometimes if it does let me login, then as soon as I click on anything > in AS, I get the run time error below (second screen shot attached). > > > > Cannot seem to get by this error .. we really need your help, it is the > start of the academic year and we need the AS access. > > > > Thanks again for your help. Tara > > _______________________________________________ > > Archivesspace_Users_Group mailing list > > Archivesspace_Users_Group at lyralists.lyrasis.org > > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -------------- next part -------------- > An HTML attachment was scrubbed... > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20150904/966403e5/attachment-0001.html > > > -------------- next part -------------- > A non-text attachment was scrubbed... > Name: smime.p7s > Type: application/pkcs7-signature > Size: 4943 bytes > Desc: not available > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20150904/966403e5/attachment-0001.p7s > > > > ------------------------------ > > Message: 28 > Date: Fri, 4 Sep 2015 18:51:50 +0000 > From: "Hurt, Tara (Library)" > To: Archivesspace Users Group > > Subject: Re: [Archivesspace_Users_Group] Help With Access > Message-ID: > > Content-Type: text/plain; charset="utf-8" > > Thank you ?.. do you mean if we query the backend directly at our server > which is http://EDFLIBRGDG:8080 ? > > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of > Steven Majewski > Sent: Friday, September 04, 2015 2:47 PM > To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Help With Access > > > > What do you get it you query the backend directly at > HOSTNAME:8089/repositories ? > > > > > > > On Sep 4, 2015, at 2:15 PM, Hurt, Tara (Library) > wrote: > > Hi Brad. I am sitting with our System Librarian now. > > In order to solve the issue we are having now, I am hopeful it is helpful > to review our path over the last few years. > > We started by using Archivist Toolkit. When Archive Space (AS) was > created we decided to move our date from Archivist Toolkit to AS. > So we migrated to AS and due to various local networking issues we have > our data on a local workstation and AS uses its internal database and not > MySQL. > We did this approximately a year ago and all was working well. > > But about a month ago we started getting the error messages, we were > promoted vie email help to upgrade to 1.3, which we did but has not > resolved the issue. which seemed to go well. Now we are in the situation > where the run time error which I sent you, constantly comes up. > > You asked us to send you a MySQL log but as I noted above there is no > MySQL to run a log from. > > Where do we go from here? Tara > > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of > Brad Westbrook > Sent: Monday, August 31, 2015 10:12 AM > To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Help With Access > > Tara, > > Could you repeat the activity that produces the problem and then send us > the log? > > Thanks, > > Brad W. > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of > Hurt, Tara (Library) > Sent: Monday, August 31, 2015 9:55 AM > To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Help With Access > > Hi Brad. > > I have access to the following browsers, I usually use FireFox, but I have > tried getting access on all three, with the same runtime error. > > Internet Explorer 10.0 > Mozilla FireFox > > I have even tried on a Mac, using Safari and I get the same runtime error. > > Thank you so much for your help, AS has been working very well so I am not > sure why we are not having this glitch. > > I am in a meeting from 10-11 but then back at my office / machine. Thank > you. Tara > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of > Brad Westbrook > Sent: Monday, August 31, 2015 9:39 AM > To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Help With Access > > Hi, Tara, > > In what browser are you experiencing this problem? If IE, what version > are you using? > > Brad W. > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of > Hurt, Tara (Library) > Sent: Monday, August 31, 2015 9:34 AM > To: Archivesspace Users Group > Subject: [Archivesspace_Users_Group] Help With Access > > Good morning, I am still having trouble accessing Archives Space and I am > getting run time errors. > Last week I could not get the screen to stay active enough to capture BUT > I did capture some screens today. > > The first capture below (first attachment) is the home screen I get ? all > seems to be as normal here. > > Sometimes when I click to login in I get the run time error screen below. > Sometimes if it does let me login, then as soon as I click on anything in > AS, I get the run time error below (second screen shot attached). > > Cannot seem to get by this error .. we really need your help, it is the > start of the academic year and we need the AS access. > > Thanks again for your help. Tara > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org Archivesspace_Users_Group at lyralists.lyrasis.org> > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -------------- next part -------------- > An HTML attachment was scrubbed... > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20150904/9656b41e/attachment-0001.html > > > > ------------------------------ > > Message: 29 > Date: Fri, 4 Sep 2015 15:05:54 -0400 > From: Steven Majewski > To: Archivesspace Users Group > > Subject: Re: [Archivesspace_Users_Group] Help With Access > Message-ID: <61B7BE60-D5FA-4A58-BD3E-437495FC81DF at virginia.edu> > Content-Type: text/plain; charset="utf-8" > > > > On Sep 4, 2015, at 2:51 PM, Hurt, Tara (Library) > wrote: > > > > Thank you ?.. do you mean if we query the backend directly at our > server which is http://EDFLIBRGDG:8080 ? > > > > > > > No: The frontend server is running on port 8080. The backend is running on > 8089. > ( If you haven?t changed the defaults. There is also a public server on > port 8081 ) > > The screenshot of an error message you posted at the start of this thread > showed > the Welcome controller on the frontend server throwing an error when IT > tried to > access the backend server at http://localhost:8089/repositories < > http://localhost:8089/repositories> , but the screenshot > cut off before any more info was displayed. > > Try (maybe): http://EDFLIBRDG:8089/repositories < > http://edflibrdg:8089/repositories> > > > > > > > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of > Steven Majewski > > Sent: Friday, September 04, 2015 2:47 PM > > To: Archivesspace Users Group > > Subject: Re: [Archivesspace_Users_Group] Help With Access > > > > > > > > What do you get it you query the backend directly at > HOSTNAME:8089/repositories ? > > > > > > > > > > > > > > On Sep 4, 2015, at 2:15 PM, Hurt, Tara (Library) > wrote: > > > > Hi Brad. I am sitting with our System Librarian now. > > > > In order to solve the issue we are having now, I am hopeful it is > helpful to review our path over the last few years. > > > > We started by using Archivist Toolkit. When Archive Space (AS) was > created we decided to move our date from Archivist Toolkit to AS. > > So we migrated to AS and due to various local networking issues we have > our data on a local workstation and AS uses its internal database and not > MySQL. > > We did this approximately a year ago and all was working well. > > > > But about a month ago we started getting the error messages, we were > promoted vie email help to upgrade to 1.3, which we did but has not > resolved the issue. which seemed to go well. Now we are in the situation > where the run time error which I sent you, constantly comes up. > > > > You asked us to send you a MySQL log but as I noted above there is no > MySQL to run a log from. > > > > Where do we go from here? Tara > > > > > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org>] On Behalf Of > Brad Westbrook > > Sent: Monday, August 31, 2015 10:12 AM > > To: Archivesspace Users Group > > Subject: Re: [Archivesspace_Users_Group] Help With Access > > > > Tara, > > > > Could you repeat the activity that produces the problem and then send us > the log? > > > > Thanks, > > > > Brad W. > > > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org>] On Behalf Of > Hurt, Tara (Library) > > Sent: Monday, August 31, 2015 9:55 AM > > To: Archivesspace Users Group > > Subject: Re: [Archivesspace_Users_Group] Help With Access > > > > Hi Brad. > > > > I have access to the following browsers, I usually use FireFox, but I > have tried getting access on all three, with the same runtime error. > > > > Internet Explorer 10.0 > > Mozilla FireFox > > > > I have even tried on a Mac, using Safari and I get the same runtime > error. > > > > Thank you so much for your help, AS has been working very well so I am > not sure why we are not having this glitch. > > > > I am in a meeting from 10-11 but then back at my office / machine. Thank > you. Tara > > > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org>] On Behalf Of > Brad Westbrook > > Sent: Monday, August 31, 2015 9:39 AM > > To: Archivesspace Users Group > > Subject: Re: [Archivesspace_Users_Group] Help With Access > > > > Hi, Tara, > > > > In what browser are you experiencing this problem? If IE, what version > are you using? > > > > Brad W. > > > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org>] On Behalf Of > Hurt, Tara (Library) > > Sent: Monday, August 31, 2015 9:34 AM > > To: Archivesspace Users Group > > Subject: [Archivesspace_Users_Group] Help With Access > > > > Good morning, I am still having trouble accessing Archives Space and I > am getting run time errors. > > Last week I could not get the screen to stay active enough to capture > BUT I did capture some screens today. > > > > The first capture below (first attachment) is the home screen I get ? > all seems to be as normal here. > > > > Sometimes when I click to login in I get the run time error screen below. > > Sometimes if it does let me login, then as soon as I click on anything > in AS, I get the run time error below (second screen shot attached). > > > > Cannot seem to get by this error .. we really need your help, it is the > start of the academic year and we need the AS access. > > > > Thanks again for your help. Tara > > _______________________________________________ > > Archivesspace_Users_Group mailing list > > Archivesspace_Users_Group at lyralists.lyrasis.org Archivesspace_Users_Group at lyralists.lyrasis.org> > > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > > > > _______________________________________________ > > Archivesspace_Users_Group mailing list > > Archivesspace_Users_Group at lyralists.lyrasis.org Archivesspace_Users_Group at lyralists.lyrasis.org> > > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -------------- next part -------------- > An HTML attachment was scrubbed... > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20150904/ce7e410a/attachment-0001.html > > > -------------- next part -------------- > A non-text attachment was scrubbed... > Name: smime.p7s > Type: application/pkcs7-signature > Size: 4943 bytes > Desc: not available > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20150904/ce7e410a/attachment-0001.p7s > > > > ------------------------------ > > Message: 30 > Date: Sat, 5 Sep 2015 15:33:18 -0400 > From: Steven Majewski > To: Archivesspace Users Group > > Subject: [Archivesspace_Users_Group] I didn't know you could do > this... > Message-ID: <34BF5901-F7F7-4938-BD3E-E25B52B6B311 at virginia.edu> > Content-Type: text/plain; charset="utf-8" > > I didn?t know you could do this: break the app using the backend API. > > > Attempting to figure out the parameters to post an import job to the > backend, > I got the JSON parameters wrong or incomplete, and now all I get from > trying to > GET /repository/$REPO/jobs?page=1 in the backend is: > > { > "error": "Had some trouble parsing your request: unexpected token at > 'null'" > } > > > And accessing jobs in the frontend browser returns this page: > > > NoMethodError in Jobs#index > > Showing > /projects/Archivespace/1archivesspace/data/tmp/jetty-0.0.0.0-8088-frontend.war-_-any-/webapp/WEB-INF/app/views/jobs/index.html.erb > where line #25 raised: > > undefined method `[]' for nil:NilClass > > Extracted source (around line #25): > > 22: <% end %> > 23: > 24:

<%= I18n.t("job._frontend.section.archived_jobs") %>

> 25: <% if @search_data['results'].length > 0 %> > 26: <%= render_aspace_partial :partial => "jobs/listing", :locals > => {:jobs => @search_data['results']} %> > 27: <%= render_aspace_partial :partial => "shared/pagination" %> > 28: <% else %> > > > Rails.root: > /projects/Archivespace/1archivesspace/data/tmp/jetty-0.0.0.0-8088-frontend.war-_-any-/webapp/WEB-INF > > Application Trace | Framework Trace < > http://localhost:8088/jobs#> | Full Trace > app/views/jobs/index.html.erb:25:in > `_app_views_jobs_index_html_erb__573411897_16740' > > > > > Luckily, I was working on a test instance where I can blow away the > database and start over if necessary. > But deleting the last row in the mysql ?job? table appears to have fixed > it. > > ? Steve Majewski > > > > > > -------------- next part -------------- > An HTML attachment was scrubbed... > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20150905/34d1de7b/attachment-0001.html > > > -------------- next part -------------- > A non-text attachment was scrubbed... > Name: smime.p7s > Type: application/pkcs7-signature > Size: 4943 bytes > Desc: not available > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20150905/34d1de7b/attachment-0001.p7s > > > > ------------------------------ > > Message: 31 > Date: Tue, 8 Sep 2015 22:35:51 -0700 > From: Carlos Lemus > To: archivesspace_users_group at lyralists.lyrasis.org > Subject: [Archivesspace_Users_Group] Plugin: Custom import mapping for > MarcXML Agents, help > Message-ID: > 7YX3iKtj7Yyg at mail.gmail.com> > Content-Type: text/plain; charset="utf-8" > > Hello, > > My question is how do i map the controlfield to one agent? it is currently > creating two and the control field does not have a primary name to complete > the job (Returns an error primary name missing) > > I am working on a plugin to import agents from a marcxml file. There is a > lot of fields the current mapping for agents doesn't have. To begin, I have > started with trying to import the authority id from the controlfield > tag=001. I have been able to mimic and learn a lot of the mapping system > through yale_marcxml2accession plugin. > > I've been able to accomplish importing mapping the authority id to the > field, but only if i add a pirmary name to the name_person object, because > what is happening is it is creating two agents as far as I can see from the > log debugs I created. One of the log debugs is in the agent template > (working with the agent/person template mix) > #"agent_person", > "agent_contacts"=>[], "linked_agent_roles"=>[], "external_documents"=>[], > "rights_statements"=>[], "notes"=>[], "dates_of_existence"=>[], > "names"=>[#"name_person", > "use_dates"=>[], "authorized"=>false, "is_display_name"=>false, > "sort_name_auto_generate"=>true, "uri"=>nil, "primary_name"=>"Goodman", > "rest_of_name"=>"Oscar Baylin,", "dates"=>"1939-", > "name_order"=>"inverted", "source"=>"ingest"}>], "related_agents"=>[], > "uri"=>"/agents/people/import_7faac81f-c32b-4bb5-8a5a-8daff5d1161b", > "dates"=>"1939-"}> > > and the other is from the mapping of the code below (working with the > authority id) > #"agent_person", > "agent_contacts"=>[], "linked_agent_roles"=>[], "external_documents"=>[], > "rights_statements"=>[], "notes"=>[], "dates_of_existence"=>[], > "names"=>[#"name_person", > "use_dates"=>[], "authorized"=>false, "is_display_name"=>false, > "sort_name_auto_generate"=>true, "uri"=>nil, "authority_id"=>"n > 2003051366", "name_order"=>"direct", "source"=>"ingest"}>], > "related_agents"=>[], > "uri"=>"/agents/people/import_9ff38423-fbaa-4d9c-bd1e-e3a65f4244c7"}> > > > The code below also debugs the resource that shows both agents under the > linked agents > #"resource", "external_ids"=>[], > "subjects"=>[], "linked_events"=>[], "extents"=>[], "dates"=>[], > "external_documents"=>[], "rights_statements"=>[], > "linked_agents"=>[{:role=>"subject", :terms=>[], :relator=>nil, > :ref=>"/agents/people/import_7faac81f-c32b-4bb5-8a5a-8daff5d1161b"}, > {:role=>"subject", :terms=>[], :relator=>nil, > :ref=>"/agents/people/import_9ff38423-fbaa-4d9c-bd1e-e3a65f4244c7"}], > "restrictions"=>false, "revision_statements"=>[], "instances"=>[], > "deaccessions"=>[], "related_accessions"=>[], "classifications"=>[], > "notes"=>[], "hello_worlds"=>[], > > "uri"=>"/repositories/import/resources/import_9ed9d5ea-7ee6-47a5-986c-db937dd78d88", > "language"=>nil, "finding_aid_description_rules"=>"rda", > "id_0"=>"imported-1e46e675-3833-4483-ada1-5960a16004c6"}> > > I want to basically end up with the two of these combined in the sense of > primary_name, dates, authority_id, etc can be imported as one agent. There > is some relationship to the first agent created I'm missing if someone > could help me fill that link I'd appreciate it. Let me know if I need to > clarify anything. > > > config["/record"][:map]["controlfield[@tag='001']"] = { > :rel => -> resource, agent { > resource[:linked_agents] << { > # stashed value for the role > :role => agent['_role'] || 'subject', > :terms => agent['_terms'] || [], > :relator => agent['_relator'], > :ref => agent.uri > } > Log.debug(agent) > Log.debug(resource) > }, > :obj => :agent_person, > :map => { > "self::controlfield" => { > :obj => :name_person, > :rel => :names, > :map => { > "self::controlfield" => -> name, node { > > val = node.inner_text > #name['primary_name'] = test > name['authority_id'] = val > } > }, > :defaults => { > :name_order => 'direct', > :source => 'ingest' > } > } > } > } > > Thank you > -------------- next part -------------- > An HTML attachment was scrubbed... > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20150908/b69ab113/attachment-0001.html > > > > ------------------------------ > > Message: 32 > Date: Wed, 9 Sep 2015 08:20:01 -0400 > From: Brian Hoffman > To: Archivesspace Users Group > > Subject: Re: [Archivesspace_Users_Group] Plugin: Custom import mapping > for MarcXML Agents, help > Message-ID: <75124D4F-D697-4336-9732-0AF7E441B147 at gmail.com> > Content-Type: text/plain; charset="utf-8" > > Hi, > > I think you made the problem quite clear. I think the key is this: it?s > not that obvious, but the MarcXML converter has a few different styles for > mapping XML nodes to the ASpace data model. You are using the ?object? > mapping: > > > > config["/record"][:map]["controlfield[@tag='001']"] = {:rel => > something, :obj => something ?} > > > This is meant to make it easy to do the mappings by just filling out those > object properties, but it isn?t that flexible. You probably want to just > use the other option, which is to map the controlfield to a functional > block that will receive two parameters: the base resource record and the > XML node. For an example, see: > > > https://github.com/archivesspace/archivesspace/blob/master/backend/app/converters/marcxml_accession_converter.rb#L74 > < > https://github.com/archivesspace/archivesspace/blob/master/backend/app/converters/marcxml_accession_converter.rb#L74 > > > > However, your case is a little unusual, in that you are mapping two > siblings to a single ASpace record, so you?re going to have to use a trick > to get access to the agent record created by the standard mapping. > Something like this: > > config["/record"][:map]["controlfield[@tag='001']?] = -> (resource, node) { > existing_agent_uri = resource.linked_agents.find {|link| link[:ref] =~ > /people/ } > existing_agent = @batch.working_area.find {|obj| obj.uri == > existing_agent_uri } > make(:name_person) do |name| > name.primary = node.xpath(?subfield[@code=?a?]).inner_text > # add more name fields as necessary > existing_agent.names << name > end > } > > That?s just an idea and may not work as is. If you want to put your code > up on Github I can try to help more. > > Brian > > > > > > On Sep 9, 2015, at 1:35 AM, Carlos Lemus wrote: > > > > Hello, > > > > My question is how do i map the controlfield to one agent? it is > currently creating two and the control field does not have a primary name > to complete the job (Returns an error primary name missing) > > > > I am working on a plugin to import agents from a marcxml file. There is > a lot of fields the current mapping for agents doesn't have. To begin, I > have started with trying to import the authority id from the controlfield > tag=001. I have been able to mimic and learn a lot of the mapping system > through yale_marcxml2accession plugin. > > > > I've been able to accomplish importing mapping the authority id to the > field, but only if i add a pirmary name to the name_person object, because > what is happening is it is creating two agents as far as I can see from the > log debugs I created. One of the log debugs is in the agent template > (working with the agent/person template mix) > > #"agent_person", > "agent_contacts"=>[], "linked_agent_roles"=>[], "external_documents"=>[], > "rights_statements"=>[], "notes"=>[], "dates_of_existence"=>[], > "names"=>[#"name_person", > "use_dates"=>[], "authorized"=>false, "is_display_name"=>false, > "sort_name_auto_generate"=>true, "uri"=>nil, "primary_name"=>"Goodman", > "rest_of_name"=>"Oscar Baylin,", "dates"=>"1939-", > "name_order"=>"inverted", "source"=>"ingest"}>], "related_agents"=>[], > "uri"=>"/agents/people/import_7faac81f-c32b-4bb5-8a5a-8daff5d1161b", > "dates"=>"1939-"}> > > > > and the other is from the mapping of the code below (working with the > authority id) > > #"agent_person", > "agent_contacts"=>[], "linked_agent_roles"=>[], "external_documents"=>[], > "rights_statements"=>[], "notes"=>[], "dates_of_existence"=>[], > "names"=>[#"name_person", > "use_dates"=>[], "authorized"=>false, "is_display_name"=>false, > "sort_name_auto_generate"=>true, "uri"=>nil, "authority_id"=>"n > 2003051366", "name_order"=>"direct", "source"=>"ingest"}>], > "related_agents"=>[], > "uri"=>"/agents/people/import_9ff38423-fbaa-4d9c-bd1e-e3a65f4244c7"}> > > > > > > The code below also debugs the resource that shows both agents under the > linked agents > > #"resource", > "external_ids"=>[], "subjects"=>[], "linked_events"=>[], "extents"=>[], > "dates"=>[], "external_documents"=>[], "rights_statements"=>[], > "linked_agents"=>[{:role=>"subject", :terms=>[], :relator=>nil, > :ref=>"/agents/people/import_7faac81f-c32b-4bb5-8a5a-8daff5d1161b"}, > {:role=>"subject", :terms=>[], :relator=>nil, > :ref=>"/agents/people/import_9ff38423-fbaa-4d9c-bd1e-e3a65f4244c7"}], > "restrictions"=>false, "revision_statements"=>[], "instances"=>[], > "deaccessions"=>[], "related_accessions"=>[], "classifications"=>[], > "notes"=>[], "hello_worlds"=>[], > "uri"=>"/repositories/import/resources/import_9ed9d5ea-7ee6-47a5-986c-db937dd78d88", > "language"=>nil, "finding_aid_description_rules"=>"rda", > "id_0"=>"imported-1e46e675-3833-4483-ada1-5960a16004c6"}> > > > > I want to basically end up with the two of these combined in the sense > of primary_name, dates, authority_id, etc can be imported as one agent. > There is some relationship to the first agent created I'm missing if > someone could help me fill that link I'd appreciate it. Let me know if I > need to clarify anything. > > > > > > config["/record"][:map]["controlfield[@tag='001']"] = { > > :rel => -> resource, agent { > > resource[:linked_agents] << { > > # stashed value for the role > > :role => agent['_role'] || 'subject', > > :terms => agent['_terms'] || [], > > :relator => agent['_relator'], > > :ref => agent.uri > > } > > Log.debug(agent) > > Log.debug(resource) > > }, > > :obj => :agent_person, > > :map => { > > "self::controlfield" => { > > :obj => :name_person, > > :rel => :names, > > :map => { > > "self::controlfield" => -> name, node { > > > > val = node.inner_text > > #name['primary_name'] = test > > name['authority_id'] = val > > } > > }, > > :defaults => { > > :name_order => 'direct', > > :source => 'ingest' > > } > > } > > } > > } > > > > Thank you > > > > > > > > _______________________________________________ > > Archivesspace_Users_Group mailing list > > Archivesspace_Users_Group at lyralists.lyrasis.org > > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -------------- next part -------------- > An HTML attachment was scrubbed... > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20150909/6282af7f/attachment-0001.html > > > > ------------------------------ > > Message: 33 > Date: Wed, 9 Sep 2015 21:44:20 -0700 > From: Carlos Lemus > To: brianjhoffman at gmail.com, > archivesspace_users_group at lyralists.lyrasis.org > Subject: [Archivesspace_Users_Group] Plugin: Custom import mapping for > MarcXML Agents, help > Message-ID: > < > CAPsSwYoT8E3LVVRYm7eCLbsPk93kHjchHDgO9DMEnjTc64QPGw at mail.gmail.com> > Content-Type: text/plain; charset="utf-8" > > Hello Brian, > > Sorry if I'm not replying to our current thread correctly. I have yet to > set up git for the plugin, but as soon as I do I will let you know. It is > mostly some of the yale marcxml plugin setup and a lot of commented trial > and error code at this point anyways. > > I tried the code you gave me and I think you understand perfectly what my > issue is and I understand what you're trying to do by matching the agent to > the current resource, exactly what I need. > However, it's not working because the batch object seems to be Null. Not > sure if maybe I'm required to import something. > > Error: #<NoMethodError: undefined method `working_area' for > nil:NilClass> > > Here is the current state of my code > > UNLVMarcXMLAgentsConverter.configure do |config| > config["/record"][:map]["controlfield[@tag='001']"] = -> resource, node { > existing_agent_uri = resource.linked_agents.find {|link| link[:ref] =~ > /people/ } > existing_agent = @batch.working_area.find {|obj| obj.uri == > existing_agent_uri } > make(:name_person) do |name| > name.primary = node.xpath("subfield[@code='a']").inner_text > # add more name fields as necessary > val = node.inner_text > name['authority_id'] = val > existing_agent.names << name > end > } > end > Thanks for the quick reply by the way. I would have gotten to you sooner, > but I didn't get an email that you had replied. I'll keep an eye on the > listserv from now on. > > Carlos Lemus > -------------- next part -------------- > An HTML attachment was scrubbed... > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20150909/4ea3d479/attachment-0001.html > > > > ------------------------------ > > Message: 34 > Date: Thu, 10 Sep 2015 09:28:03 -0400 > From: Katherine Collett > To: Archivesspace Users Group > > Subject: Re: [Archivesspace_Users_Group] How to delete a populated > repository? > Message-ID: <01F5D268-84B3-4E33-9259-F930E7DE5DD3 at hamilton.edu> > Content-Type: text/plain; charset=windows-1252 > > We would also like to delete some old test repositories (and the Lyrasis > training repository) ? will this script do that, without bothering our > current active repository? And is it still working with the current > version of ArchivesSpace? > > When I try to delete the unwanted repositories I get the ?repository not > empty? error message. > > Katherine > > > Katherine Collett, Archivist > Hamilton College Archives > Burke Library > 198 College Hill Road > Clinton, NY 13323 > askarch at hamilton.edu > 315-859-4471 > www.hamilton.edu/library/library_collections/archives.html > www.facebook.com/BurkeLibrary > Hours: M-F 9:00am-12:00 noon and by appointment; contact to ascertain > staff availability before visiting. > > On Mar 26, 2015, at 9:35 AM, Chris Fitzpatrick < > Chris.Fitzpatrick at lyrasis.org> wrote: > > > Hi Mark, > > > > I wrote this script last summer to do this: > > > > https://gist.github.com/cfitz/4fefcfa659ef18bfbe6c > > > > It's ruby and you'll have to have a rest_client and highline gems > installed... > > > > Does that work for you? > > > > b,chris. > > > > > > Chris Fitzpatrick | Developer, ArchivesSpace > > Skype: chrisfitzpat | Phone: 918.236.6048 > > http://archivesspace.org/ > > > > ________________________________________ > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org < > archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of > Mark Cyzyk > > Sent: Wednesday, March 25, 2015 9:52 PM > > To: archivesspace_users_group at lyralists.lyrasis.org > > Subject: [Archivesspace_Users_Group] How to delete a populated > repository? > > > > All, > > > > Does anyone know how to delete a populated repository? (We > > inadvertently clicked the wrong thing while performing a migration which > > set in stone our previously-pushed-through erroneous recordset.) > > > > I tried to Delete, but it won't delete a repository if it is populated. > > I tried to simply move that repository, transferring its content into a > > dummy repository for the time being. No joy. ("There was an error") > > I reran the ./scripts/setup-database.sh script hoping it might drop each > > table before recreating/reinitializing. No joy. > > I attempted to Drop tables individually but can't because of foreign key > > constraints. > > > > The only other thing I can think to do is to drop, then recreate, the > > whole DB schema in MySQL (which, insofar as I don't have root access > > there, I can't do). > > > > I kind of expected the Delete button would delete the repository -- > > including all its content -- and not leave behind any orphans in the > > backend database? > > > > How can I delete this pesky repository?! > > > > Advice much appreciated, > > > > Mark > > > > -- > > > > <><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><> > > Mark Cyzyk, M.A., M.L.S. > > Scholarly Communication Architect > > User Interface Applications Group > > The Sheridan Libraries > > The Johns Hopkins University > > mcyzyk at jhu.edu > > > > Verba volant, scripta manent. > > > > > > ------------------------------ > > Message: 35 > Date: Thu, 10 Sep 2015 09:38:13 -0400 > From: "Ladd, Marcus" > To: archivesspace_users_group at lyralists.lyrasis.org > Subject: [Archivesspace_Users_Group] Importing Accessions with CSV > File? > Message-ID: > Dx+PDMHrm1qMdSZBqBs1-bR1y+X206SYbFy3rdt3wQ at mail.gmail.com> > Content-Type: text/plain; charset="utf-8" > > Hi all, > Does anyone have experience with using a CSV file to batch import accession > records? We've been struggling for months. The current errors we are > getting are: > > Error: #<Argument > Error: invalid byte sequence in UTF-8> > > Has anyone encountered this before or can anyone share with me a CSV file > they successfully used? > Thanks, > Marcus > > > -------- > *Marcus Ladd* > Special Collections Digital Librarian > Miami University, Oxford, OH > -------------- next part -------------- > An HTML attachment was scrubbed... > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20150910/fa0ee203/attachment-0001.html > > > > ------------------------------ > > Message: 36 > Date: Thu, 10 Sep 2015 14:57:09 +0000 > From: "Hurt, Tara (Library)" > To: Archivesspace Users Group > > Subject: Re: [Archivesspace_Users_Group] Help With Access > Message-ID: > > Content-Type: text/plain; charset="utf-8" > > Good morning Brad. > > We did a query on the backend directly at > localhost:8089/repositories > and I have attached the message. > > Thank you for your continued help. The sooner we can get access to > Archives Space the better. > > Tara > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of > Hurt, Tara (Library) > Sent: Friday, September 04, 2015 2:52 PM > To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Help With Access > > Thank you ?.. do you mean if we query the backend directly at our server > which is http://EDFLIBRGDG:8080 ? > > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of > Steven Majewski > Sent: Friday, September 04, 2015 2:47 PM > To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Help With Access > > > > What do you get it you query the backend directly at > HOSTNAME:8089/repositories ? > > > > > > > On Sep 4, 2015, at 2:15 PM, Hurt, Tara (Library) > wrote: > > Hi Brad. I am sitting with our System Librarian now. > > In order to solve the issue we are having now, I am hopeful it is helpful > to review our path over the last few years. > > We started by using Archivist Toolkit. When Archive Space (AS) was > created we decided to move our date from Archivist Toolkit to AS. > So we migrated to AS and due to various local networking issues we have > our data on a local workstation and AS uses its internal database and not > MySQL. > We did this approximately a year ago and all was working well. > > But about a month ago we started getting the error messages, we were > promoted vie email help to upgrade to 1.3, which we did but has not > resolved the issue. which seemed to go well. Now we are in the situation > where the run time error which I sent you, constantly comes up. > > You asked us to send you a MySQL log but as I noted above there is no > MySQL to run a log from. > > Where do we go from here? Tara > > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of > Brad Westbrook > Sent: Monday, August 31, 2015 10:12 AM > To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Help With Access > > Tara, > > Could you repeat the activity that produces the problem and then send us > the log? > > Thanks, > > Brad W. > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of > Hurt, Tara (Library) > Sent: Monday, August 31, 2015 9:55 AM > To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Help With Access > > Hi Brad. > > I have access to the following browsers, I usually use FireFox, but I have > tried getting access on all three, with the same runtime error. > > Internet Explorer 10.0 > Mozilla FireFox > > I have even tried on a Mac, using Safari and I get the same runtime error. > > Thank you so much for your help, AS has been working very well so I am not > sure why we are not having this glitch. > > I am in a meeting from 10-11 but then back at my office / machine. Thank > you. Tara > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of > Brad Westbrook > Sent: Monday, August 31, 2015 9:39 AM > To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Help With Access > > Hi, Tara, > > In what browser are you experiencing this problem? If IE, what version > are you using? > > Brad W. > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of > Hurt, Tara (Library) > Sent: Monday, August 31, 2015 9:34 AM > To: Archivesspace Users Group > Subject: [Archivesspace_Users_Group] Help With Access > > Good morning, I am still having trouble accessing Archives Space and I am > getting run time errors. > Last week I could not get the screen to stay active enough to capture BUT > I did capture some screens today. > > The first capture below (first attachment) is the home screen I get ? all > seems to be as normal here. > > Sometimes when I click to login in I get the run time error screen below. > Sometimes if it does let me login, then as soon as I click on anything in > AS, I get the run time error below (second screen shot attached). > > Cannot seem to get by this error .. we really need your help, it is the > start of the academic year and we need the AS access. > > Thanks again for your help. Tara > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org Archivesspace_Users_Group at lyralists.lyrasis.org> > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -------------- next part -------------- > An HTML attachment was scrubbed... > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20150910/a1fdfa20/attachment.html > > > -------------- next part -------------- > A non-text attachment was scrubbed... > Name: 8089 message.png > Type: image/png > Size: 54653 bytes > Desc: 8089 message.png > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20150910/a1fdfa20/attachment.png > > > > ------------------------------ > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > > End of Archivesspace_Users_Group Digest, Vol 26, Issue 2 > ******************************************************** > -------------- next part -------------- An HTML attachment was scrubbed... URL: From ns96 at nyu.edu Thu Sep 10 13:30:38 2015 From: ns96 at nyu.edu (Nathan Stevens) Date: Thu, 10 Sep 2015 13:30:38 -0400 Subject: [Archivesspace_Users_Group] Testers Needed for the Refactored Archon Migration Tool In-Reply-To: <2ff9422f4b8f4f608c3b3d81fc628aac@it-excmb3.ad.siu.edu> References: <2ff9422f4b8f4f608c3b3d81fc628aac@it-excmb3.ad.siu.edu> Message-ID: You will need to be familiar with the mapping documentation in order to provide good feedback On Thu, Sep 10, 2015 at 11:43 AM, Matthew J Gorzalski < mGorzalski at lib.siu.edu> wrote: > I volunteer but how well versed in the mapping document would one need to > be in order to adequately test the tool? Do we need to know the document > well prior to migration or review the document with the post migration > results? > > > > Matt G > > SIU Carbondale > > > > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] *On Behalf Of *Prom, > Christopher John > *Sent:* Thursday, September 10, 2015 10:20 AM > *To:* Archivesspace Users Group < > archivesspace_users_group at lyralists.lyrasis.org> > *Subject:* Re: [Archivesspace_Users_Group] Testers Needed for the > Refactored Archon Migration Tool > > > > I will be helping with this task, but I would like to strongly encourage > others familiar with Archon to help with this as well, in my experience, > the more eyes there are on this task, the more likely we will be to find > bugs, given some of the data model differences between Archon and ASpacce. > > > > So, if you have any time available to do this, and know Archon, please > volunteer. > > > > Thanks, > > > > Chris Prom > > Univeristy of Illinois > > > > On Sep 10, 2015, at 10:04 AM, Nathan Stevens wrote: > > > > Dear All, > > > > With the work on refactored Archon migration tool nearing completion, the > Archivesspace team is looking for people who are willing to test the > accuracy of this tool. Additional information about this tool can be found > here > > . > > > > Testing will primarily involve iteratively comparing records from a test > Archon database (the admin password will be provided upon agreeing to > become a tester) > > > > http://archives-dev.library.illinois.edu/archondev/tracer/ > > > > To the records after they have been migrated to an Archivesspace instance. > > > > http://54.227.35.51:9380 > > > > > > > To be a good candidate for this task you must: > > 1. Have at least 2 hours a week of free time between now and end of > the month. > 2. Be very familiar with both Archivesspace and Archon. This will help > distinguish migration issues from UI or other issues. > 3. Be willing to review closely the Archon Mapping Documentation > > 4. Be willing to communicate quickly (within 48 hours) issues found so > the migration tool can be modified and another round of testing undertaken. > > Anyone interested and meet the above criteria can send an email ( > ns96 at nyu.edu) to me directly so I can set you up. > > > > > > Thanks, > > > > -- > > Nathan Stevens > Programmer/Analyst > Digital Library Technology Services > New York University > > 1212-998-2653 > ns96 at nyu.edu > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -- Nathan Stevens Programmer/Analyst Digital Library Technology Services New York University 1212-998-2653 ns96 at nyu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From jvb at sfasu.edu Thu Sep 10 15:50:45 2015 From: jvb at sfasu.edu (Johna L Von Behrens) Date: Thu, 10 Sep 2015 19:50:45 +0000 Subject: [Archivesspace_Users_Group] Accessions Linked or Spawned Message-ID: I printed out an Accession Location List. In the report there are Accessions that I have linked to a resource. That means these Accessions do not exist anymore. How do I make them show as if they have been either linked to a resource or have been spawned and no longer exist as an Accession? Johna Von Behrens, MLIS, MSED University Archivist and Records Manager East Texas Research Center Stephen F. Austin State University PO Box 13055 SFA Station Nacogdoches, TX 75962 Phone 936.468.1536 Fax 936.468.4117 The views and opinions expressed in this message are my own and do not necessarily reflect the views and opinions of Stephen F. Austin State University, its Board of Regents, or the State of Texas. -------------- next part -------------- An HTML attachment was scrubbed... URL: From Grant.Buttars at ed.ac.uk Fri Sep 11 07:19:23 2015 From: Grant.Buttars at ed.ac.uk (BUTTARS Grant) Date: Fri, 11 Sep 2015 11:19:23 +0000 Subject: [Archivesspace_Users_Group] Agent links not visible Message-ID: I'm finding that agent links to archival object records are not showing up in the Public Interface, despite showing clearly in the back-end view of the same agent record. Is this a bug or am I missing something? Thanks Grant --------------------------------- Grant E. L. Buttars, | Deputy University Archivist | Special Collections | Centre for Research Collections | Division of Library and University Collections | University of Edinburgh George Square, Edinburgh | EH8 9LJ | http://www.ed.ac.uk/is/crc | tel: 0131 650 8379 | direct dial: 0131 651 3852 ================================= Coming to consult something? Please see http://www.ed.ac.uk/is/crc for service information Follow CRC [FaceBook-icon2][Twitter-icon2] Facebook: https://www.facebook.com/crc.edinburgh Twitter: https://twitter.com/CRC_EdUni Follow Archives [Twitter-icon2][Flickr-icon2][wordpress] Twitter: https://twitter.com/euarchives Flickr: http://www.flickr.com/photos/edinburgh-university-archives Blog: http://libraryblogs.is.ed.ac.uk/edinburghuniversityarchives Follow me professionally [Twitter-icon2][linkedin] Twitter: https://twitter.com/ButtarsGrant LinkedIn: https://www.linkedin.com/pub/grant-buttars/61/7b3/a09 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 1176 bytes Desc: image001.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 1147 bytes Desc: image002.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 1287 bytes Desc: image003.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.png Type: image/png Size: 4228 bytes Desc: image004.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.png Type: image/png Size: 2587 bytes Desc: image005.png URL: -------------- next part -------------- An embedded and charset-unspecified text was scrubbed... Name: not available URL: From mauraa at brandeis.edu Fri Sep 11 08:06:20 2015 From: mauraa at brandeis.edu (Maura Carbone) Date: Fri, 11 Sep 2015 08:06:20 -0400 Subject: [Archivesspace_Users_Group] Agent links not visible In-Reply-To: References: Message-ID: Hi Grant, Did you confirm that they're all published? -Maura On Fri, Sep 11, 2015 at 7:19 AM, BUTTARS Grant wrote: > I?m finding that agent links to archival object records are not showing up > in the Public Interface, despite showing clearly in the back-end view of > the same agent record. Is this a bug or am I missing something? > > > > Thanks > > > > Grant > > > > --------------------------------- > Grant E. L. Buttars, | Deputy University Archivist | Special Collections | > Centre for Research Collections | Division of Library and University > Collections | University of Edinburgh > > George Square, Edinburgh | EH8 9LJ | http://www.ed.ac.uk/is/crc | tel: > 0131 650 8379 | direct dial: 0131 651 3852 > ================================= > Coming to consult something? Please see http://www.ed.ac.uk/is/crc for > service information > > > > *Follow CRC* > > [image: FaceBook-icon2] [image: > Twitter-icon2] > > Facebook: https://www.facebook.com/crc.edinburgh > > Twitter: https://twitter.com/CRC_EdUni > > > > *Follow Archives* > > [image: Twitter-icon2] [image: > Flickr-icon2] > [image: > wordpress] > > Twitter: https://twitter.com/euarchives > > Flickr: http://www.flickr.com/photos/edinburgh-university-archives > > Blog: http://libraryblogs.is.ed.ac.uk/edinburghuniversityarchives > > > > *Follow me professionally* > > [image: Twitter-icon2] [image: linkedin] > > > Twitter: https://twitter.com/ButtarsGrant > > LinkedIn: https://www.linkedin.com/pub/grant-buttars/61/7b3/a09 > > > > > > The University of Edinburgh is a charitable body, registered in > Scotland, with registration number SC005336. > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -- Maura Carbone Digital Initiatives Librarian Brandeis University Library and Technology Services (781) 736-4659 415 South Street, (MS 017/P.O. Box 549110) Waltham, MA 02454-9110 email: mauraa at brandeis.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.png Type: image/png Size: 2587 bytes Desc: not available URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.png Type: image/png Size: 4228 bytes Desc: not available URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 1176 bytes Desc: not available URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 1147 bytes Desc: not available URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 1287 bytes Desc: not available URL: From Grant.Buttars at ed.ac.uk Fri Sep 11 09:08:51 2015 From: Grant.Buttars at ed.ac.uk (BUTTARS Grant) Date: Fri, 11 Sep 2015 13:08:51 +0000 Subject: [Archivesspace_Users_Group] Agent links not visible In-Reply-To: References: Message-ID: Hi Maura, Yes all published. The agent links display correctly as hyperlinks in the archival object records in the public interface but, when you click through, you don?t get the reciprocal link back. Thanks Grant --------------------------------- Grant E. L. Buttars, | Deputy University Archivist | Special Collections | Centre for Research Collections | Division of Library and University Collections | University of Edinburgh George Square, Edinburgh | EH8 9LJ | http://www.ed.ac.uk/is/crc | tel: 0131 650 8379 | direct dial: 0131 651 3852 ================================= Coming to consult something? Please see http://www.ed.ac.uk/is/crc for service information Follow CRC [FaceBook-icon2][Twitter-icon2] Facebook: https://www.facebook.com/crc.edinburgh Twitter: https://twitter.com/CRC_EdUni Follow Archives [Twitter-icon2][Flickr-icon2][wordpress] Twitter: https://twitter.com/euarchives Flickr: http://www.flickr.com/photos/edinburgh-university-archives Blog: http://libraryblogs.is.ed.ac.uk/edinburghuniversityarchives Follow me professionally [Twitter-icon2][linkedin] Twitter: https://twitter.com/ButtarsGrant LinkedIn: https://www.linkedin.com/pub/grant-buttars/61/7b3/a09 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Maura Carbone Sent: 11 September 2015 13:06 To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Agent links not visible Hi Grant, Did you confirm that they're all published? -Maura On Fri, Sep 11, 2015 at 7:19 AM, BUTTARS Grant > wrote: I?m finding that agent links to archival object records are not showing up in the Public Interface, despite showing clearly in the back-end view of the same agent record. Is this a bug or am I missing something? Thanks Grant --------------------------------- Grant E. L. Buttars, | Deputy University Archivist | Special Collections | Centre for Research Collections | Division of Library and University Collections | University of Edinburgh George Square, Edinburgh | EH8 9LJ | http://www.ed.ac.uk/is/crc | tel: 0131 650 8379 | direct dial: 0131 651 3852 ================================= Coming to consult something? Please see http://www.ed.ac.uk/is/crc for service information Follow CRC [FaceBook-icon2][Twitter-icon2] Facebook: https://www.facebook.com/crc.edinburgh Twitter: https://twitter.com/CRC_EdUni Follow Archives [Twitter-icon2][Flickr-icon2][wordpress] Twitter: https://twitter.com/euarchives Flickr: http://www.flickr.com/photos/edinburgh-university-archives Blog: http://libraryblogs.is.ed.ac.uk/edinburghuniversityarchives Follow me professionally [Twitter-icon2][linkedin] Twitter: https://twitter.com/ButtarsGrant LinkedIn: https://www.linkedin.com/pub/grant-buttars/61/7b3/a09 The University of Edinburgh is a charitable body, registered in Scotland, with registration number SC005336. _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Maura Carbone Digital Initiatives Librarian Brandeis University Library and Technology Services (781) 736-4659 415 South Street, (MS 017/P.O. Box 549110) Waltham, MA 02454-9110 email: mauraa at brandeis.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.jpg Type: image/jpeg Size: 1176 bytes Desc: image006.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image007.jpg Type: image/jpeg Size: 1147 bytes Desc: image007.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image008.jpg Type: image/jpeg Size: 1287 bytes Desc: image008.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image009.png Type: image/png Size: 4228 bytes Desc: image009.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image010.png Type: image/png Size: 2587 bytes Desc: image010.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image011.jpg Type: image/jpeg Size: 1176 bytes Desc: image011.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image012.jpg Type: image/jpeg Size: 1147 bytes Desc: image012.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image013.jpg Type: image/jpeg Size: 1287 bytes Desc: image013.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image014.png Type: image/png Size: 2587 bytes Desc: image014.png URL: -------------- next part -------------- An embedded and charset-unspecified text was scrubbed... Name: not available URL: From brianjhoffman at gmail.com Fri Sep 11 09:55:15 2015 From: brianjhoffman at gmail.com (Brian Hoffman) Date: Fri, 11 Sep 2015 09:55:15 -0400 Subject: [Archivesspace_Users_Group] Plugin: Custom import mapping for MarcXML Agents, help In-Reply-To: References: Message-ID: <9A53B124-1E8F-4754-86CE-FC8469258E1B@gmail.com> Hi Carlos, Yes, that?s actually something I overlooked. The way the importers are constructed, you can?t actually access the queue of records to import from the configuration code. So, I posted an example of a workaround (and some workarounds for a few other issues with the way importers are sub-classed): https://github.com/quoideneuf/aspace_single_agent_marcxml/blob/master/backend/model/marcxml_accession_converter.rb Brian > On Sep 10, 2015, at 12:44 AM, Carlos Lemus wrote: > > Hello Brian, > > Sorry if I'm not replying to our current thread correctly. I have yet to set up git for the plugin, but as soon as I do I will let you know. It is mostly some of the yale marcxml plugin setup and a lot of commented trial and error code at this point anyways. > > I tried the code you gave me and I think you understand perfectly what my issue is and I understand what you're trying to do by matching the agent to the current resource, exactly what I need. > However, it's not working because the batch object seems to be Null. Not sure if maybe I'm required to import something. > > Error: #<NoMethodError: undefined method `working_area' for nil:NilClass> > > Here is the current state of my code > > UNLVMarcXMLAgentsConverter.configure do |config| > config["/record"][:map]["controlfield[@tag='001']"] = -> resource, node { > existing_agent_uri = resource.linked_agents.find {|link| link[:ref] =~ /people/ } > existing_agent = @batch.working_area.find {|obj| obj.uri == existing_agent_uri } > make(:name_person) do |name| > name.primary = node.xpath("subfield[@code='a']").inner_text > > # add more name fields as necessary > > val = node.inner_text > name['authority_id'] = val > existing_agent.names << name > end > } > end > Thanks for the quick reply by the way. I would have gotten to you sooner, but I didn't get an email that you had replied. I'll keep an eye on the listserv from now on. > > Carlos Lemus -------------- next part -------------- An HTML attachment was scrubbed... URL: From Joshua.D.Shaw at dartmouth.edu Fri Sep 11 10:43:18 2015 From: Joshua.D.Shaw at dartmouth.edu (Joshua D. Shaw) Date: Fri, 11 Sep 2015 14:43:18 +0000 Subject: [Archivesspace_Users_Group] Resolving Performance Problems in ArchivesSpace Message-ID: <87CF7ADE-80E1-4C1D-A7EC-6893C9DCAD90@dartmouth.edu> Hi All- I've been starting to test the latest performance patches and while the time to save a large resource (60k+ related objects) is very much improved (9-10x improvement), there still appear to be some bugs in the tree re-ordering as I get unpredictable behavior when moving objects in the tree. I think that the close moves (e.g. moving an object one step) succeed more often than not (though still with unpredictable failures), but larger moves tend to fail with a "Record Move Ordering Issue" and a list of the objects that failed to reorder. However, sometimes, the re-order partially succeeds and moves the object part of the way to the intended new location in the tree. FYI - The only error is coming from the frontend (the backend log doesn't actually show anything) and the error appears to be traceable back to the tree.js.erb moveNode function around line 777. Obviously, still some work to be done, but the performance gains in other areas is great! Joshua From: Emma Jolley Reply-To: Archivesspace Users Group Date: Sunday, August 30, 2015 at 9:45 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] [Archivesspace_member_reps] Resolving Performance Problems in ArchivesSpace Hi We are also still testing, will send results through soon. We just wanted to add our congrats for the screencast. This is a really great way of letting us know what to expect and what?s happening. Thanks and more soon. Emma Emma Jolley| Curator of Digital Archives, Pictures and Manuscripts Branch|National Library of Australia Canberra ACT 2600 e: emma.jolley at nla.gov.au|t: 02 6262 1456|www.nla.gov.au/ms http://www.nla.gov.au/support-us/make-a-collection-offer-pictures-and-manuscripts From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Callahan, Maureen Sent: Thursday, 27 August 2015 12:06 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] [Archivesspace_member_reps] Resolving Performance Problems in ArchivesSpace I just wanted to say that the screencast for these fixes is awesome, and I?m working on assembling some feedback and will have that to the community soon. In the meantime, I just wanted to give the team a big thanks for being so responsive and coming up with smart, sensible solutions. Maureen On Aug 24, 2015, at 3:13 PM, Galligan, Patrick > wrote: Sorry, bad link: https://drive.google.com/file/d/0B3nGDOCrqPJ_dVF0cVFwUXp0Sms/view?usp=sharing Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Galligan, Patrick Sent: Monday, August 24, 2015 3:12 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] [Archivesspace_member_reps] Resolving Performance Problems in ArchivesSpace I am seeing the click to load more on certain ?linked? fields, like subjects, agents, and related accessions/resources, instances, etc. However, I AM having trouble sometimes getting them to actually load and display those sections. See video: MailScanner has detected a possible fraud attempt from "urldefense.proofpoint.com" claiming to behttps://drive.google.com/open?id=0B3nGDOCrqPJ_dVF0cVFwUXp0Sms Also, this definitely fixes issues with everyday editing, but you?re still going to see the slowdown if you have to add or change description in those sections. Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kevin Clair Sent: Monday, August 24, 2015 2:36 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] [Archivesspace_member_reps] Resolving Performance Problems in ArchivesSpace Hello, I haven?t tested extensively, but the couple of item records I tried load, if anything, slower than they do in the 1.3.0 release. I noticed though that I wasn?t getting the ?Click to load records? button in the subforms where there were more than five links, so I don?t know if I missed a step in installing this or not. I followed the usual upgrading instructions. -k From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brad Westbrook Sent: Monday, August 24, 2015 7:50 AM To: 'archivesspace_users_group at lyralists.lyrasis.org' Subject: Re: [Archivesspace_Users_Group] [Archivesspace_member_reps] Resolving Performance Problems in ArchivesSpace Good morning, folks, It was great to see so many of you at various meetings at SAA and at the first ArchivesSpace members forum. Now that SAA is over and many of you are back in your offices, I would like to ask you to join Patrick Galligan in testing the ?fixes? for the rendering and re-ordering problems described in my message last Thursday afternoon (appearing at the bottom of this message). We very much need your input. Do the ?fixes? work? Are they suitable? If you have questions about how to test these fixes, please send questions to this list. Meanwhile, thanks in advance for pitching in on this matter. Best, Brad W. From: archivesspace_member_reps-bounces at lyralists.lyrasis.org [mailto:archivesspace_member_reps-bounces at lyralists.lyrasis.org] On Behalf Of Galligan, Patrick Sent: Thursday, August 20, 2015 4:50 PM To: 'Archivesspace Member Reps'; 'archivesspace_users_group at lyralists.lyrasis.org'; 'Archivesspace_member_reps at lyralists.lyrasis.org' Cc: 'yulaspace at mailman.yale.edu'; 'archivesspace_bot_members at lyralists.lyrasis.org'; 'archivesspace at googlegroups.com' Subject: Re: [Archivesspace_member_reps] Resolving Performance Problems in ArchivesSpace Thanks, Brad. I look forward to playing around with the UI changes and testing them out when SAA is over. Sent with Good (MailScanner has detected a possible fraud attempt from "urldefense.proofpoint.com" claiming to bewww.good.com) -----Original Message----- From: Brad Westbrook [brad.westbrook at lyrasis.org] Sent: Thursday, August 20, 2015 04:33 PM Eastern Standard Time To: archivesspace_users_group at lyralists.lyrasis.org; Archivesspace_member_reps at lyralists.lyrasis.org Cc: yulaspace at mailman.yale.edu; archivesspace_bot_members at lyralists.lyrasis.org; archivesspace at googlegroups.com Subject: [Archivesspace_member_reps] Resolving Performance Problems in ArchivesSpace Dear ArchivesSpace members, The ArchivesSpace team has been working earnestly to resolve three performance problems reported by users of the application. They are: 1) A problem with rendering of large, multi-part records, which is described more fully in Jira AR-1311, was reported by Yale University a few weeks ago. 2) A problem with unintentional re-ordering of components in resource record trees has been reported by The Ohio State University and other members. The work history for that problem is documented in Jira AR-1183, Since these two problems potentially affect all implementations of ArchivesSpace, the ArchivesSpace development team has been addressing them outside of the prioritization process the ArchivesSpace community implemented last spring. The results of their efforts are present in a new version of the ArchivesSpace application that can be downloaded from MailScanner has detected a possible fraud attempt from "urldefense.proofpoint.com" claiming to behttps://github.com/archivesspace/archivesspace/releases (select the zip file for the release labeled ?ui-changes-0.0.1?). Also, a screencast illustrating the solutions to these two problems is available at MailScanner has detected a possible fraud attempt from "urldefense.proofpoint.com" claiming to behttps://drive.google.com/file/d/0BzRF7huQ7tqKaEQ3VTBmYnJIU28/view?usp=sharing. We invite everybody to test these fixes and report their results to the corresponding Jiras indicated above. 3) A third performance problem area is the ArchivesSpace public interface, which, since the release of version 1.0 in September 2013, many ArchivesSpace members have described as being inadequate to support public service in their repositories. These inadequacies are being addressed by a team established this past spring and led by LYRASIS?s Angela Spinazz? and Yale University?s Mark Custer. Progress reports on that work are available on the ArchivesSpace wiki at MailScanner has detected a possible fraud attempt from "urldefense.proofpoint.com" claiming to behttps://archivesspace.atlassian.net/wiki/display/ADC/Public+Interface+Enhancement+Project. Collectively, the surfacing of these problems, and their eventual resolution, represents a new stage in the ongoing maturation and refinement of the ArchivesSpace application. Our overall goal remains to provide an archives information management application that accelerates processing of archival materials, supports effective collection management, and can be used to support discovery and access among the research community. Thank you to all ArchivesSpace members for your continuing support and involvement. Brad W. Bradley D. Westbrook Program Manager brad.westbrook at lyrasis.org 800.999.8558 x2910 678.235.2910 bradley_d_westbrook (Skype) _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=AwICAg&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=JgH2YCQ8D3P9-Lm_x4bv3d2CZBYlbx6hxnLFHtfovi8&m=FBSvo9GQqbhSup-n3UBiEu4q0ZYZvbK8BVJx-GsvpVM&s=1bmt7HaPBlAIvQbcYKFx-9BLPvRmhP8SA5yPmEDAC2Q&e= -------------- next part -------------- An HTML attachment was scrubbed... URL: From Chris.Fitzpatrick at lyrasis.org Fri Sep 11 15:24:18 2015 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Fri, 11 Sep 2015 19:24:18 +0000 Subject: [Archivesspace_Users_Group] ui-fix 0.0.4 In-Reply-To: <87CF7ADE-80E1-4C1D-A7EC-6893C9DCAD90@dartmouth.edu> References: <87CF7ADE-80E1-4C1D-A7EC-6893C9DCAD90@dartmouth.edu> Message-ID: Hi everyone, I've made a few tweaks to the tree ordering process. The process is a little smoother now, since it locks down what a user can do in the edit process, which is making it easier to see where some of the issues are. The newest version is here : https://github.com/archivesspace/archivesspace/releases/tag/0.0.4 I've also update the version at http://test.archivesspace.org, which you can log into and test with the admin/admin login. Please have a look and let us know what you think. Thanks again. best, chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Joshua D. Shaw Sent: Friday, September 11, 2015 4:43 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Resolving Performance Problems in ArchivesSpace Hi All- I've been starting to test the latest performance patches and while the time to save a large resource (60k+ related objects) is very much improved (9-10x improvement), there still appear to be some bugs in the tree re-ordering as I get unpredictable behavior when moving objects in the tree. I think that the close moves (e.g. moving an object one step) succeed more often than not (though still with unpredictable failures), but larger moves tend to fail with a "Record Move Ordering Issue" and a list of the objects that failed to reorder. However, sometimes, the re-order partially succeeds and moves the object part of the way to the intended new location in the tree. FYI - The only error is coming from the frontend (the backend log doesn't actually show anything) and the error appears to be traceable back to the tree.js.erb moveNode function around line 777. Obviously, still some work to be done, but the performance gains in other areas is great! Joshua From: Emma Jolley Reply-To: Archivesspace Users Group Date: Sunday, August 30, 2015 at 9:45 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] [Archivesspace_member_reps] Resolving Performance Problems in ArchivesSpace Hi We are also still testing, will send results through soon. We just wanted to add our congrats for the screencast. This is a really great way of letting us know what to expect and what?s happening. Thanks and more soon. Emma Emma Jolley| Curator of Digital Archives, Pictures and Manuscripts Branch|National Library of Australia Canberra ACT 2600 e: emma.jolley at nla.gov.au|t: 02 6262 1456|www.nla.gov.au/ms http://www.nla.gov.au/support-us/make-a-collection-offer-pictures-and-manuscripts From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Callahan, Maureen Sent: Thursday, 27 August 2015 12:06 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] [Archivesspace_member_reps] Resolving Performance Problems in ArchivesSpace I just wanted to say that the screencast for these fixes is awesome, and I?m working on assembling some feedback and will have that to the community soon. In the meantime, I just wanted to give the team a big thanks for being so responsive and coming up with smart, sensible solutions. Maureen On Aug 24, 2015, at 3:13 PM, Galligan, Patrick > wrote: Sorry, bad link: https://drive.google.com/file/d/0B3nGDOCrqPJ_dVF0cVFwUXp0Sms/view?usp=sharing Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Galligan, Patrick Sent: Monday, August 24, 2015 3:12 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] [Archivesspace_member_reps] Resolving Performance Problems in ArchivesSpace I am seeing the click to load more on certain ?linked? fields, like subjects, agents, and related accessions/resources, instances, etc. However, I AM having trouble sometimes getting them to actually load and display those sections. See video: MailScanner has detected a possible fraud attempt from "urldefense.proofpoint.com" claiming to behttps://drive.google.com/open?id=0B3nGDOCrqPJ_dVF0cVFwUXp0Sms Also, this definitely fixes issues with everyday editing, but you?re still going to see the slowdown if you have to add or change description in those sections. Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kevin Clair Sent: Monday, August 24, 2015 2:36 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] [Archivesspace_member_reps] Resolving Performance Problems in ArchivesSpace Hello, I haven?t tested extensively, but the couple of item records I tried load, if anything, slower than they do in the 1.3.0 release. I noticed though that I wasn?t getting the ?Click to load records? button in the subforms where there were more than five links, so I don?t know if I missed a step in installing this or not. I followed the usual upgrading instructions. -k From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brad Westbrook Sent: Monday, August 24, 2015 7:50 AM To: 'archivesspace_users_group at lyralists.lyrasis.org' Subject: Re: [Archivesspace_Users_Group] [Archivesspace_member_reps] Resolving Performance Problems in ArchivesSpace Good morning, folks, It was great to see so many of you at various meetings at SAA and at the first ArchivesSpace members forum. Now that SAA is over and many of you are back in your offices, I would like to ask you to join Patrick Galligan in testing the ?fixes? for the rendering and re-ordering problems described in my message last Thursday afternoon (appearing at the bottom of this message). We very much need your input. Do the ?fixes? work? Are they suitable? If you have questions about how to test these fixes, please send questions to this list. Meanwhile, thanks in advance for pitching in on this matter. Best, Brad W. From: archivesspace_member_reps-bounces at lyralists.lyrasis.org [mailto:archivesspace_member_reps-bounces at lyralists.lyrasis.org] On Behalf Of Galligan, Patrick Sent: Thursday, August 20, 2015 4:50 PM To: 'Archivesspace Member Reps'; 'archivesspace_users_group at lyralists.lyrasis.org'; 'Archivesspace_member_reps at lyralists.lyrasis.org' Cc: 'yulaspace at mailman.yale.edu'; 'archivesspace_bot_members at lyralists.lyrasis.org'; 'archivesspace at googlegroups.com' Subject: Re: [Archivesspace_member_reps] Resolving Performance Problems in ArchivesSpace Thanks, Brad. I look forward to playing around with the UI changes and testing them out when SAA is over. Sent with Good (MailScanner has detected a possible fraud attempt from "urldefense.proofpoint.com" claiming to bewww.good.com) -----Original Message----- From: Brad Westbrook [brad.westbrook at lyrasis.org] Sent: Thursday, August 20, 2015 04:33 PM Eastern Standard Time To: archivesspace_users_group at lyralists.lyrasis.org; Archivesspace_member_reps at lyralists.lyrasis.org Cc: yulaspace at mailman.yale.edu; archivesspace_bot_members at lyralists.lyrasis.org; archivesspace at googlegroups.com Subject: [Archivesspace_member_reps] Resolving Performance Problems in ArchivesSpace Dear ArchivesSpace members, The ArchivesSpace team has been working earnestly to resolve three performance problems reported by users of the application. They are: 1) A problem with rendering of large, multi-part records, which is described more fully in Jira AR-1311, was reported by Yale University a few weeks ago. 2) A problem with unintentional re-ordering of components in resource record trees has been reported by The Ohio State University and other members. The work history for that problem is documented in Jira AR-1183, Since these two problems potentially affect all implementations of ArchivesSpace, the ArchivesSpace development team has been addressing them outside of the prioritization process the ArchivesSpace community implemented last spring. The results of their efforts are present in a new version of the ArchivesSpace application that can be downloaded from MailScanner has detected a possible fraud attempt from "urldefense.proofpoint.com" claiming to behttps://github.com/archivesspace/archivesspace/releases (select the zip file for the release labeled ?ui-changes-0.0.1?). Also, a screencast illustrating the solutions to these two problems is available at MailScanner has detected a possible fraud attempt from "urldefense.proofpoint.com" claiming to behttps://drive.google.com/file/d/0BzRF7huQ7tqKaEQ3VTBmYnJIU28/view?usp=sharing. We invite everybody to test these fixes and report their results to the corresponding Jiras indicated above. 3) A third performance problem area is the ArchivesSpace public interface, which, since the release of version 1.0 in September 2013, many ArchivesSpace members have described as being inadequate to support public service in their repositories. These inadequacies are being addressed by a team established this past spring and led by LYRASIS?s Angela Spinazz? and Yale University?s Mark Custer. Progress reports on that work are available on the ArchivesSpace wiki at MailScanner has detected a possible fraud attempt from "urldefense.proofpoint.com" claiming to behttps://archivesspace.atlassian.net/wiki/display/ADC/Public+Interface+Enhancement+Project. Collectively, the surfacing of these problems, and their eventual resolution, represents a new stage in the ongoing maturation and refinement of the ArchivesSpace application. Our overall goal remains to provide an archives information management application that accelerates processing of archival materials, supports effective collection management, and can be used to support discovery and access among the research community. Thank you to all ArchivesSpace members for your continuing support and involvement. Brad W. Bradley D. Westbrook Program Manager brad.westbrook at lyrasis.org 800.999.8558 x2910 678.235.2910 bradley_d_westbrook (Skype) _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=AwICAg&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=JgH2YCQ8D3P9-Lm_x4bv3d2CZBYlbx6hxnLFHtfovi8&m=FBSvo9GQqbhSup-n3UBiEu4q0ZYZvbK8BVJx-GsvpVM&s=1bmt7HaPBlAIvQbcYKFx-9BLPvRmhP8SA5yPmEDAC2Q&e= -------------- next part -------------- An HTML attachment was scrubbed... URL: From smithkr at mit.edu Fri Sep 11 16:27:35 2015 From: smithkr at mit.edu (Kari R Smith) Date: Fri, 11 Sep 2015 20:27:35 +0000 Subject: [Archivesspace_Users_Group] ui-fix 0.0.4 In-Reply-To: References: <87CF7ADE-80E1-4C1D-A7EC-6893C9DCAD90@dartmouth.edu> Message-ID: <29F559819ACA9A4FBF208407D4B63ABBC7A0DB6C@OC11EXPO32.exchange.mit.edu> Chris, will this tweak make it into the release going out at the end of the month? -Kari From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Friday, September 11, 2015 3:24 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] ui-fix 0.0.4 Hi everyone, I've made a few tweaks to the tree ordering process. The process is a little smoother now, since it locks down what a user can do in the edit process, which is making it easier to see where some of the issues are. The newest version is here : https://github.com/archivesspace/archivesspace/releases/tag/0.0.4 I've also update the version at http://test.archivesspace.org, which you can log into and test with the admin/admin login. Please have a look and let us know what you think. Thanks again. best, chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Joshua D. Shaw > Sent: Friday, September 11, 2015 4:43 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Resolving Performance Problems in ArchivesSpace Hi All- I've been starting to test the latest performance patches and while the time to save a large resource (60k+ related objects) is very much improved (9-10x improvement), there still appear to be some bugs in the tree re-ordering as I get unpredictable behavior when moving objects in the tree. I think that the close moves (e.g. moving an object one step) succeed more often than not (though still with unpredictable failures), but larger moves tend to fail with a "Record Move Ordering Issue" and a list of the objects that failed to reorder. However, sometimes, the re-order partially succeeds and moves the object part of the way to the intended new location in the tree. FYI - The only error is coming from the frontend (the backend log doesn't actually show anything) and the error appears to be traceable back to the tree.js.erb moveNode function around line 777. Obviously, still some work to be done, but the performance gains in other areas is great! Joshua From: Emma Jolley Reply-To: Archivesspace Users Group Date: Sunday, August 30, 2015 at 9:45 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] [Archivesspace_member_reps] Resolving Performance Problems in ArchivesSpace Hi We are also still testing, will send results through soon. We just wanted to add our congrats for the screencast. This is a really great way of letting us know what to expect and what's happening. Thanks and more soon. Emma Emma Jolley| Curator of Digital Archives, Pictures and Manuscripts Branch|National Library of Australia Canberra ACT 2600 e: emma.jolley at nla.gov.au|t: 02 6262 1456|www.nla.gov.au/ms http://www.nla.gov.au/support-us/make-a-collection-offer-pictures-and-manuscripts From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Callahan, Maureen Sent: Thursday, 27 August 2015 12:06 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] [Archivesspace_member_reps] Resolving Performance Problems in ArchivesSpace I just wanted to say that the screencast for these fixes is awesome, and I'm working on assembling some feedback and will have that to the community soon. In the meantime, I just wanted to give the team a big thanks for being so responsive and coming up with smart, sensible solutions. Maureen On Aug 24, 2015, at 3:13 PM, Galligan, Patrick > wrote: Sorry, bad link: https://drive.google.com/file/d/0B3nGDOCrqPJ_dVF0cVFwUXp0Sms/view?usp=sharing Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Galligan, Patrick Sent: Monday, August 24, 2015 3:12 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] [Archivesspace_member_reps] Resolving Performance Problems in ArchivesSpace I am seeing the click to load more on certain "linked" fields, like subjects, agents, and related accessions/resources, instances, etc. However, I AM having trouble sometimes getting them to actually load and display those sections. See video: MailScanner has detected a possible fraud attempt from "urldefense.proofpoint.com" claiming to behttps://drive.google.com/open?id=0B3nGDOCrqPJ_dVF0cVFwUXp0Sms Also, this definitely fixes issues with everyday editing, but you're still going to see the slowdown if you have to add or change description in those sections. Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kevin Clair Sent: Monday, August 24, 2015 2:36 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] [Archivesspace_member_reps] Resolving Performance Problems in ArchivesSpace Hello, I haven't tested extensively, but the couple of item records I tried load, if anything, slower than they do in the 1.3.0 release. I noticed though that I wasn't getting the "Click to load records" button in the subforms where there were more than five links, so I don't know if I missed a step in installing this or not. I followed the usual upgrading instructions. -k From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brad Westbrook Sent: Monday, August 24, 2015 7:50 AM To: 'archivesspace_users_group at lyralists.lyrasis.org' Subject: Re: [Archivesspace_Users_Group] [Archivesspace_member_reps] Resolving Performance Problems in ArchivesSpace Good morning, folks, It was great to see so many of you at various meetings at SAA and at the first ArchivesSpace members forum. Now that SAA is over and many of you are back in your offices, I would like to ask you to join Patrick Galligan in testing the "fixes" for the rendering and re-ordering problems described in my message last Thursday afternoon (appearing at the bottom of this message). We very much need your input. Do the "fixes" work? Are they suitable? If you have questions about how to test these fixes, please send questions to this list. Meanwhile, thanks in advance for pitching in on this matter. Best, Brad W. From: archivesspace_member_reps-bounces at lyralists.lyrasis.org [mailto:archivesspace_member_reps-bounces at lyralists.lyrasis.org] On Behalf Of Galligan, Patrick Sent: Thursday, August 20, 2015 4:50 PM To: 'Archivesspace Member Reps'; 'archivesspace_users_group at lyralists.lyrasis.org'; 'Archivesspace_member_reps at lyralists.lyrasis.org' Cc: 'yulaspace at mailman.yale.edu'; 'archivesspace_bot_members at lyralists.lyrasis.org'; 'archivesspace at googlegroups.com' Subject: Re: [Archivesspace_member_reps] Resolving Performance Problems in ArchivesSpace Thanks, Brad. I look forward to playing around with the UI changes and testing them out when SAA is over. Sent with Good (MailScanner has detected a possible fraud attempt from "urldefense.proofpoint.com" claiming to bewww.good.com) -----Original Message----- From: Brad Westbrook [brad.westbrook at lyrasis.org] Sent: Thursday, August 20, 2015 04:33 PM Eastern Standard Time To: archivesspace_users_group at lyralists.lyrasis.org; Archivesspace_member_reps at lyralists.lyrasis.org Cc: yulaspace at mailman.yale.edu; archivesspace_bot_members at lyralists.lyrasis.org; archivesspace at googlegroups.com Subject: [Archivesspace_member_reps] Resolving Performance Problems in ArchivesSpace Dear ArchivesSpace members, The ArchivesSpace team has been working earnestly to resolve three performance problems reported by users of the application. They are: 1) A problem with rendering of large, multi-part records, which is described more fully in Jira AR-1311, was reported by Yale University a few weeks ago. 2) A problem with unintentional re-ordering of components in resource record trees has been reported by The Ohio State University and other members. The work history for that problem is documented in Jira AR-1183, Since these two problems potentially affect all implementations of ArchivesSpace, the ArchivesSpace development team has been addressing them outside of the prioritization process the ArchivesSpace community implemented last spring. The results of their efforts are present in a new version of the ArchivesSpace application that can be downloaded from MailScanner has detected a possible fraud attempt from "urldefense.proofpoint.com" claiming to behttps://github.com/archivesspace/archivesspace/releases (select the zip file for the release labeled "ui-changes-0.0.1"). Also, a screencast illustrating the solutions to these two problems is available at MailScanner has detected a possible fraud attempt from "urldefense.proofpoint.com" claiming to behttps://drive.google.com/file/d/0BzRF7huQ7tqKaEQ3VTBmYnJIU28/view?usp=sharing. We invite everybody to test these fixes and report their results to the corresponding Jiras indicated above. 3) A third performance problem area is the ArchivesSpace public interface, which, since the release of version 1.0 in September 2013, many ArchivesSpace members have described as being inadequate to support public service in their repositories. These inadequacies are being addressed by a team established this past spring and led by LYRASIS's Angela Spinazz? and Yale University's Mark Custer. Progress reports on that work are available on the ArchivesSpace wiki at MailScanner has detected a possible fraud attempt from "urldefense.proofpoint.com" claiming to behttps://archivesspace.atlassian.net/wiki/display/ADC/Public+Interface+Enhancement+Project. Collectively, the surfacing of these problems, and their eventual resolution, represents a new stage in the ongoing maturation and refinement of the ArchivesSpace application. Our overall goal remains to provide an archives information management application that accelerates processing of archival materials, supports effective collection management, and can be used to support discovery and access among the research community. Thank you to all ArchivesSpace members for your continuing support and involvement. Brad W. Bradley D. Westbrook Program Manager brad.westbrook at lyrasis.org 800.999.8558 x2910 678.235.2910 bradley_d_westbrook (Skype) _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=AwICAg&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=JgH2YCQ8D3P9-Lm_x4bv3d2CZBYlbx6hxnLFHtfovi8&m=FBSvo9GQqbhSup-n3UBiEu4q0ZYZvbK8BVJx-GsvpVM&s=1bmt7HaPBlAIvQbcYKFx-9BLPvRmhP8SA5yPmEDAC2Q&e= -------------- next part -------------- An HTML attachment was scrubbed... URL: From cornelison at mitre.org Fri Sep 11 16:55:37 2015 From: cornelison at mitre.org (Cornelison, Lee) Date: Fri, 11 Sep 2015 20:55:37 +0000 Subject: [Archivesspace_Users_Group] AS v.1.3.0 upgrade failure -- setup_database.bat Message-ID: Problem trying to upgrade v1.1.0 to v1.3.0. My site uses a remote MySQL 5.6 instance, on a *shared* institutional MySQL server. The database migration steps run by setup_database.bat are failing with that error about the Binary Logging: Running migrations against jdbc:mysql://mysqldev2.mitre.org:3306/archivesspace?user=archivesspace&password=****************&useUnicode=true&characterEncoding=UTF-8&autoReconnect=true Sequel::DatabaseError: Java::JavaSql::SQLException: You do not have the SUPER privilege and binary logging is enabled (you *might* want to use the less safe log_bin_trust_function_creators variable) -- AND trying log_bin_trust_fuction_creators=1 as a connection string parameter --- Running migrations against jdbc:mysql://mysqldev2.mitre.org:3306/archivesspace?user=archivesspace&password=****************&useUnicode=true&characterEncoding=UTF-8&autoReconnect=true&log_bin_trust_function_creators=1 Sequel::DatabaseError: Java::JavaSql::SQLException: You do not have the SUPER privilege and binary logging is enabled (you *might* want to use the less safe log_bin_trust_function_creators variable) According to follow-up research in the MySQL manuals -- https://dev.mysql.com/doc/refman/5.6/en/stored-programs-logging.html One must either have SUPER grants to the entire MySQL installation OR Set global log_bin_trust_function_creators for the entire installation: set the global log_bin_trust_function_creators system variable to 1. By default, this variable has a value of 0, but you can change it like this: mysql> SET GLOBAL log_bin_trust_function_creators = 1; You can also set this variable by using the --log-bin-trust-function-creators=1 option when starting the server. Since my MySQL db is hosted in a multi-user MySQL install, the dba's are not willing to make these changes that affect other users' dbs. Is there a way to defeat the Binary Logging requirements for V1.3.0? This wasn't needed for the v1.x installations. Thanks, Lee Cornelison The MITRE Corporation Referred to earlier thread: http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/2015-July/001898.html Lee Cornelison Electronic Records Management Service Architect R504 - Electronic Content and Records Services The MITRE Corporation | Bedford, MA 202 Burlington Road, Bedford, MA 01730 1-781-271-5051 | cornelison at mitre.org -------------- next part -------------- An HTML attachment was scrubbed... URL: From gordon_daines at byu.edu Fri Sep 11 18:15:09 2015 From: gordon_daines at byu.edu (Gordon Daines) Date: Fri, 11 Sep 2015 22:15:09 +0000 Subject: [Archivesspace_Users_Group] ArchivesSpace User Advisory Council minutes Message-ID: The ArchivesSpace User Advisory Council held its September meeting today. Minutes from the meeting are available at https://archivesspace.atlassian.net/wiki/display/AC/2015-09-11+agenda+and+notes. Let me know if you have any questions or comments. Gordon Daines, chair of the User Advisory Council _________________________ J. Gordon Daines III Supervisor of Reference Services Department Chair L. Tom Perry Special Collections Brigham Young University Provo, UT 84602 801-422-5821 gordon_daines at byu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From psuda1 at tulane.edu Mon Sep 14 09:43:26 2015 From: psuda1 at tulane.edu (Suda, Phillip J) Date: Mon, 14 Sep 2015 13:43:26 +0000 Subject: [Archivesspace_Users_Group] Exporting EAD Message-ID: Good morning, I just tested exporting some EAD records. Is there a way to include a URL/link to the resource within the exported EAD? I am not seeing a URL/link being generated in the exported EAD records. Does this have to be hardcoded? I surely hope not. Thanks, Phil Phillip Suda Systems Librarian Howard-Tilton Memorial Library Tulane University psuda1 at tulane.edu 504-865-5607 -------------- next part -------------- An HTML attachment was scrubbed... URL: From Chris.Fitzpatrick at lyrasis.org Mon Sep 14 09:57:34 2015 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Mon, 14 Sep 2015 13:57:34 +0000 Subject: [Archivesspace_Users_Group] Exporting EAD In-Reply-To: References: Message-ID: Hi Phil, Where are you expecting this url to be? b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Suda, Phillip J Sent: Monday, September 14, 2015 3:43 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Exporting EAD Good morning, I just tested exporting some EAD records. Is there a way to include a URL/link to the resource within the exported EAD? I am not seeing a URL/link being generated in the exported EAD records. Does this have to be hardcoded? I surely hope not. Thanks, Phil Phillip Suda Systems Librarian Howard-Tilton Memorial Library Tulane University psuda1 at tulane.edu 504-865-5607 -------------- next part -------------- An HTML attachment was scrubbed... URL: From Chris.Fitzpatrick at lyrasis.org Mon Sep 14 09:58:29 2015 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Mon, 14 Sep 2015 13:58:29 +0000 Subject: [Archivesspace_Users_Group] AS v.1.3.0 upgrade failure -- setup_database.bat In-Reply-To: References: Message-ID: Hi Lee, Yes, the reports features added some stored procedures that have to be installed. Is it possible for you to run the migration as a different user than the user that you normally use to run the application? b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Cornelison, Lee Sent: Friday, September 11, 2015 10:55 PM To: archivesspace_users_group at lyralists.lyrasis.org Cc: Cornelison, Lee Subject: [Archivesspace_Users_Group] AS v.1.3.0 upgrade failure -- setup_database.bat Problem trying to upgrade v1.1.0 to v1.3.0. My site uses a remote MySQL 5.6 instance, on a *shared* institutional MySQL server. The database migration steps run by setup_database.bat are failing with that error about the Binary Logging: Running migrations against jdbc:mysql://mysqldev2.mitre.org:3306/archivesspace?user=archivesspace&password=****************&useUnicode=true&characterEncoding=UTF-8&autoReconnect=true Sequel::DatabaseError: Java::JavaSql::SQLException: You do not have the SUPER privilege and binary logging is enabled (you *might* want to use the less safe log_bin_trust_function_creators variable) -- AND trying log_bin_trust_fuction_creators=1 as a connection string parameter --- Running migrations against jdbc:mysql://mysqldev2.mitre.org:3306/archivesspace?user=archivesspace&password=****************&useUnicode=true&characterEncoding=UTF-8&autoReconnect=true&log_bin_trust_function_creators=1 Sequel::DatabaseError: Java::JavaSql::SQLException: You do not have the SUPER privilege and binary logging is enabled (you *might* want to use the less safe log_bin_trust_function_creators variable) According to follow-up research in the MySQL manuals -- https://dev.mysql.com/doc/refman/5.6/en/stored-programs-logging.html One must either have SUPER grants to the entire MySQL installation OR Set global log_bin_trust_function_creators for the entire installation: set the global log_bin_trust_function_creators system variable to 1. By default, this variable has a value of 0, but you can change it like this: mysql> SET GLOBAL log_bin_trust_function_creators = 1; You can also set this variable by using the --log-bin-trust-function-creators=1 option when starting the server. Since my MySQL db is hosted in a multi-user MySQL install, the dba's are not willing to make these changes that affect other users' dbs. Is there a way to defeat the Binary Logging requirements for V1.3.0? This wasn't needed for the v1.x installations. Thanks, Lee Cornelison The MITRE Corporation Referred to earlier thread: http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/2015-July/001898.html Lee Cornelison Electronic Records Management Service Architect R504 - Electronic Content and Records Services The MITRE Corporation | Bedford, MA 202 Burlington Road, Bedford, MA 01730 1-781-271-5051 | cornelison at mitre.org -------------- next part -------------- An HTML attachment was scrubbed... URL: From Chris.Fitzpatrick at lyrasis.org Mon Sep 14 09:59:25 2015 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Mon, 14 Sep 2015 13:59:25 +0000 Subject: [Archivesspace_Users_Group] ui-fix 0.0.4 In-Reply-To: <29F559819ACA9A4FBF208407D4B63ABBC7A0DB6C@OC11EXPO32.exchange.mit.edu> References: <87CF7ADE-80E1-4C1D-A7EC-6893C9DCAD90@dartmouth.edu> , <29F559819ACA9A4FBF208407D4B63ABBC7A0DB6C@OC11EXPO32.exchange.mit.edu> Message-ID: Hi Kari, Yes, these changes will be included in the release, unless the cause some unforeseen issues. We're targeting the release for Sept. 25. best, Chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Kari R Smith Sent: Friday, September 11, 2015 10:27 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] ui-fix 0.0.4 Chris, will this tweak make it into the release going out at the end of the month? -Kari From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Friday, September 11, 2015 3:24 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] ui-fix 0.0.4 Hi everyone, I've made a few tweaks to the tree ordering process. The process is a little smoother now, since it locks down what a user can do in the edit process, which is making it easier to see where some of the issues are. The newest version is here : https://github.com/archivesspace/archivesspace/releases/tag/0.0.4 I've also update the version at http://test.archivesspace.org, which you can log into and test with the admin/admin login. Please have a look and let us know what you think. Thanks again. best, chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Joshua D. Shaw > Sent: Friday, September 11, 2015 4:43 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Resolving Performance Problems in ArchivesSpace Hi All- I've been starting to test the latest performance patches and while the time to save a large resource (60k+ related objects) is very much improved (9-10x improvement), there still appear to be some bugs in the tree re-ordering as I get unpredictable behavior when moving objects in the tree. I think that the close moves (e.g. moving an object one step) succeed more often than not (though still with unpredictable failures), but larger moves tend to fail with a "Record Move Ordering Issue" and a list of the objects that failed to reorder. However, sometimes, the re-order partially succeeds and moves the object part of the way to the intended new location in the tree. FYI - The only error is coming from the frontend (the backend log doesn't actually show anything) and the error appears to be traceable back to the tree.js.erb moveNode function around line 777. Obviously, still some work to be done, but the performance gains in other areas is great! Joshua From: Emma Jolley Reply-To: Archivesspace Users Group Date: Sunday, August 30, 2015 at 9:45 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] [Archivesspace_member_reps] Resolving Performance Problems in ArchivesSpace Hi We are also still testing, will send results through soon. We just wanted to add our congrats for the screencast. This is a really great way of letting us know what to expect and what?s happening. Thanks and more soon. Emma Emma Jolley| Curator of Digital Archives, Pictures and Manuscripts Branch|National Library of Australia Canberra ACT 2600 e: emma.jolley at nla.gov.au|t: 02 6262 1456|www.nla.gov.au/ms http://www.nla.gov.au/support-us/make-a-collection-offer-pictures-and-manuscripts From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Callahan, Maureen Sent: Thursday, 27 August 2015 12:06 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] [Archivesspace_member_reps] Resolving Performance Problems in ArchivesSpace I just wanted to say that the screencast for these fixes is awesome, and I?m working on assembling some feedback and will have that to the community soon. In the meantime, I just wanted to give the team a big thanks for being so responsive and coming up with smart, sensible solutions. Maureen On Aug 24, 2015, at 3:13 PM, Galligan, Patrick > wrote: Sorry, bad link: https://drive.google.com/file/d/0B3nGDOCrqPJ_dVF0cVFwUXp0Sms/view?usp=sharing Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Galligan, Patrick Sent: Monday, August 24, 2015 3:12 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] [Archivesspace_member_reps] Resolving Performance Problems in ArchivesSpace I am seeing the click to load more on certain ?linked? fields, like subjects, agents, and related accessions/resources, instances, etc. However, I AM having trouble sometimes getting them to actually load and display those sections. See video: MailScanner has detected a possible fraud attempt from "urldefense.proofpoint.com" claiming to behttps://drive.google.com/open?id=0B3nGDOCrqPJ_dVF0cVFwUXp0Sms Also, this definitely fixes issues with everyday editing, but you?re still going to see the slowdown if you have to add or change description in those sections. Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kevin Clair Sent: Monday, August 24, 2015 2:36 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] [Archivesspace_member_reps] Resolving Performance Problems in ArchivesSpace Hello, I haven?t tested extensively, but the couple of item records I tried load, if anything, slower than they do in the 1.3.0 release. I noticed though that I wasn?t getting the ?Click to load records? button in the subforms where there were more than five links, so I don?t know if I missed a step in installing this or not. I followed the usual upgrading instructions. -k From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brad Westbrook Sent: Monday, August 24, 2015 7:50 AM To: 'archivesspace_users_group at lyralists.lyrasis.org' Subject: Re: [Archivesspace_Users_Group] [Archivesspace_member_reps] Resolving Performance Problems in ArchivesSpace Good morning, folks, It was great to see so many of you at various meetings at SAA and at the first ArchivesSpace members forum. Now that SAA is over and many of you are back in your offices, I would like to ask you to join Patrick Galligan in testing the ?fixes? for the rendering and re-ordering problems described in my message last Thursday afternoon (appearing at the bottom of this message). We very much need your input. Do the ?fixes? work? Are they suitable? If you have questions about how to test these fixes, please send questions to this list. Meanwhile, thanks in advance for pitching in on this matter. Best, Brad W. From: archivesspace_member_reps-bounces at lyralists.lyrasis.org [mailto:archivesspace_member_reps-bounces at lyralists.lyrasis.org] On Behalf Of Galligan, Patrick Sent: Thursday, August 20, 2015 4:50 PM To: 'Archivesspace Member Reps'; 'archivesspace_users_group at lyralists.lyrasis.org'; 'Archivesspace_member_reps at lyralists.lyrasis.org' Cc: 'yulaspace at mailman.yale.edu'; 'archivesspace_bot_members at lyralists.lyrasis.org'; 'archivesspace at googlegroups.com' Subject: Re: [Archivesspace_member_reps] Resolving Performance Problems in ArchivesSpace Thanks, Brad. I look forward to playing around with the UI changes and testing them out when SAA is over. Sent with Good (MailScanner has detected a possible fraud attempt from "urldefense.proofpoint.com" claiming to bewww.good.com) -----Original Message----- From: Brad Westbrook [brad.westbrook at lyrasis.org] Sent: Thursday, August 20, 2015 04:33 PM Eastern Standard Time To: archivesspace_users_group at lyralists.lyrasis.org; Archivesspace_member_reps at lyralists.lyrasis.org Cc: yulaspace at mailman.yale.edu; archivesspace_bot_members at lyralists.lyrasis.org; archivesspace at googlegroups.com Subject: [Archivesspace_member_reps] Resolving Performance Problems in ArchivesSpace Dear ArchivesSpace members, The ArchivesSpace team has been working earnestly to resolve three performance problems reported by users of the application. They are: 1) A problem with rendering of large, multi-part records, which is described more fully in Jira AR-1311, was reported by Yale University a few weeks ago. 2) A problem with unintentional re-ordering of components in resource record trees has been reported by The Ohio State University and other members. The work history for that problem is documented in Jira AR-1183, Since these two problems potentially affect all implementations of ArchivesSpace, the ArchivesSpace development team has been addressing them outside of the prioritization process the ArchivesSpace community implemented last spring. The results of their efforts are present in a new version of the ArchivesSpace application that can be downloaded from MailScanner has detected a possible fraud attempt from "urldefense.proofpoint.com" claiming to behttps://github.com/archivesspace/archivesspace/releases (select the zip file for the release labeled ?ui-changes-0.0.1?). Also, a screencast illustrating the solutions to these two problems is available at MailScanner has detected a possible fraud attempt from "urldefense.proofpoint.com" claiming to behttps://drive.google.com/file/d/0BzRF7huQ7tqKaEQ3VTBmYnJIU28/view?usp=sharing. We invite everybody to test these fixes and report their results to the corresponding Jiras indicated above. 3) A third performance problem area is the ArchivesSpace public interface, which, since the release of version 1.0 in September 2013, many ArchivesSpace members have described as being inadequate to support public service in their repositories. These inadequacies are being addressed by a team established this past spring and led by LYRASIS?s Angela Spinazz? and Yale University?s Mark Custer. Progress reports on that work are available on the ArchivesSpace wiki at MailScanner has detected a possible fraud attempt from "urldefense.proofpoint.com" claiming to behttps://archivesspace.atlassian.net/wiki/display/ADC/Public+Interface+Enhancement+Project. Collectively, the surfacing of these problems, and their eventual resolution, represents a new stage in the ongoing maturation and refinement of the ArchivesSpace application. Our overall goal remains to provide an archives information management application that accelerates processing of archival materials, supports effective collection management, and can be used to support discovery and access among the research community. Thank you to all ArchivesSpace members for your continuing support and involvement. Brad W. Bradley D. Westbrook Program Manager brad.westbrook at lyrasis.org 800.999.8558 x2910 678.235.2910 bradley_d_westbrook (Skype) _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=AwICAg&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=JgH2YCQ8D3P9-Lm_x4bv3d2CZBYlbx6hxnLFHtfovi8&m=FBSvo9GQqbhSup-n3UBiEu4q0ZYZvbK8BVJx-GsvpVM&s=1bmt7HaPBlAIvQbcYKFx-9BLPvRmhP8SA5yPmEDAC2Q&e= -------------- next part -------------- An HTML attachment was scrubbed... URL: From psuda1 at tulane.edu Mon Sep 14 10:19:07 2015 From: psuda1 at tulane.edu (Suda, Phillip J) Date: Mon, 14 Sep 2015 14:19:07 +0000 Subject: [Archivesspace_Users_Group] Exporting EAD In-Reply-To: References: Message-ID: I was hoping it would be in the extptr. Also, I do not see where I can enter in information in the tags in the staff interface. Thank you, Phil From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Monday, September 14, 2015 8:58 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Exporting EAD Hi Phil, Where are you expecting this url to be? b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Suda, Phillip J > Sent: Monday, September 14, 2015 3:43 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Exporting EAD Good morning, I just tested exporting some EAD records. Is there a way to include a URL/link to the resource within the exported EAD? I am not seeing a URL/link being generated in the exported EAD records. Does this have to be hardcoded? I surely hope not. Thanks, Phil Phillip Suda Systems Librarian Howard-Tilton Memorial Library Tulane University psuda1 at tulane.edu 504-865-5607 -------------- next part -------------- An HTML attachment was scrubbed... URL: From helen.thomas at nicholls.edu Mon Sep 14 10:41:21 2015 From: helen.thomas at nicholls.edu (Helen Thomas) Date: Mon, 14 Sep 2015 09:41:21 -0500 Subject: [Archivesspace_Users_Group] Backing up ArchivesSpace using mysqldump Message-ID: Good morning, I'm backing up my instance to a zip file, and would like to include the mysqldump option. I can create a backup from the provided script, but my attempts to include a dump of our MySQL database have been unsuccessful. As far as I can tell, I have mysqldump installed correctly, but I think that I'm just not providing the mysqldump option correctly at the command line. Would anyone be willing to share their amended version of the provided backup script (scripts/backup.sh --output /path/to/backup-yyyymmdd.zip) that includes the mysqldump option? Best, Helen -- *Helen Thomas* Assistant Archivist Ellender Library, Nicholls State University helen.thomas at nicholls.edu | (985) 448-4644 -------------- next part -------------- An HTML attachment was scrubbed... URL: From sooty at umich.edu Mon Sep 14 11:15:08 2015 From: sooty at umich.edu (Chris Powell) Date: Mon, 14 Sep 2015 11:15:08 -0400 Subject: [Archivesspace_Users_Group] Invalid EAD export Message-ID: Hello -- It appears that if the first word or phrase in any of the "notes" elements that contain a text block and support mixed content, like abstract, bioghist or scopecontent is wrapped in a persname, the EAD export is invalid as all paragraphs lack p element wrappers. I've tested this with other elements to start the first paragraph and persname to start the second paragraph and those do not cause problems, only persname to start the first paragraph. Example bioghist EAD prior to import: -

Francis Steinerwas born January 16, 1895 in New Jersey, to German parents. He was the oldest of three children.

A communist and conscientious objector [etc.]

There is no information regarding Francis Steiner after his last letter of November 7, 1920.

Example bioghist EAD after export: Biographical / HistoricalFrancis Steinerwas born January 16, 1895 in New Jersey, to German parents. He was the oldest of three children. A communist and conscientious objector [etc.] There is no information regarding Francis Steiner after his last letter of November 7, 1920. Chris Powell University of Michigan Digital Library Production Service -------------- next part -------------- An HTML attachment was scrubbed... URL: From sooty at umich.edu Mon Sep 14 11:42:54 2015 From: sooty at umich.edu (Chris Powell) Date: Mon, 14 Sep 2015 11:42:54 -0400 Subject: [Archivesspace_Users_Group] Invalid EAD export In-Reply-To: References: Message-ID: Please disregard the hyphen in the example EAD import! The hazards of cutting and pasting out of Internet Explorer.

Francis Steinerwas born January 16, 1895 in New Jersey, to German parents. He was the oldest of three children.

A communist and conscientious objector [etc.]

There is no information regarding Francis Steiner after his last letter of November 7, 1920.

On Mon, Sep 14, 2015 at 11:15 AM, Chris Powell wrote: > Hello -- > > It appears that if the first word or phrase in any of the "notes" elements > that contain a text block and support mixed content, like abstract, > bioghist or scopecontent is wrapped in a persname, the EAD export is > invalid as all paragraphs lack p element wrappers. > > I've tested this with other elements to start the first paragraph and > persname to start the second paragraph and those do not cause problems, > only persname to start the first paragraph. > > Example bioghist EAD prior to import: > > -

Francis Steinerwas > born January 16, 1895 in New Jersey, to German parents. He was the oldest > of three children.

A communist and conscientious objector [etc.] >

There is no information regarding Francis Steiner after his last > letter of November 7, 1920.

> > Example bioghist EAD after export: > > Biographical > / HistoricalFrancis Steinerwas born January 16, > 1895 in New Jersey, to German parents. He was the oldest of three children. > A communist and conscientious objector [etc.] There is no information > regarding Francis Steiner after his last letter of November 7, 1920. > > > > Chris Powell > University of Michigan > Digital Library Production Service > -------------- next part -------------- An HTML attachment was scrubbed... URL: From maureen.callahan at yale.edu Mon Sep 14 12:18:56 2015 From: maureen.callahan at yale.edu (Callahan, Maureen) Date: Mon, 14 Sep 2015 16:18:56 +0000 Subject: [Archivesspace_Users_Group] ui-fix 0.0.4 In-Reply-To: References: <87CF7ADE-80E1-4C1D-A7EC-6893C9DCAD90@dartmouth.edu> Message-ID: <8B0FCDE2-3EDF-4682-ADFB-C19457C85504@yale.edu> Hi Chris, I like that the ?1? and ?2? pills stay with the two components I?ve selected to move to the end of the list even after I?ve clicked to allow editing on the record ? this helps make it much more clear that something wonky has happened (that ?2? has been moved to the end of the list but that ?1? has been moved to the third-from-last position). I have to wonder ? are you thinking that this kind of visual indication is the best that can be done? Is it just not possible for ?1? and ?2? to be moved to the end of the list where they belong? I also wonder if the labelling of ?1?,?2?, etc. are a little ambiguous. I know what they?re doing, since you explained it to us. Would a better label perhaps be ?1st selected?, ?2nd selected?, etc? Also, the click-to-load for links to many subrecords is looking really good. It makes it possible to load records that had failed to load before. Awesome!. I?m wondering ? what do those little boxes on the left navigation really get us? Maybe folks who have taught classes can chime in here, but I?m not sure that users really understand the relationship between the boxes and the numbers of subrecords. And even once they do understand them, I?m not sure that they add much. I noticed that the HM report said that these take time to render ? it might be good to shave this off. Maureen On Sep 11, 2015, at 3:24 PM, Chris Fitzpatrick > wrote: Hi everyone, I've made a few tweaks to the tree ordering process. The process is a little smoother now, since it locks down what a user can do in the edit process, which is making it easier to see where some of the issues are. The newest version is here : https://github.com/archivesspace/archivesspace/releases/tag/0.0.4 I've also update the version at http://test.archivesspace.org, which you can log into and test with the admin/admin login. Please have a look and let us know what you think. Thanks again. best, chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ -------------- next part -------------- An HTML attachment was scrubbed... URL: From psuda1 at tulane.edu Mon Sep 14 12:34:11 2015 From: psuda1 at tulane.edu (Suda, Phillip J) Date: Mon, 14 Sep 2015 16:34:11 +0000 Subject: [Archivesspace_Users_Group] Authority/Subject Heading Workflow in ArchivesSpace Message-ID: Greetings all, How is everyone handling the Authority Control/Subject Heading workflow in ArchivesSpace? Are Collection level (MARCXML) being created, with all authority work included, in the ILS and then ingested into ASpace? Or is Authority Control handled solely via ASpace Staff Interface subject heading management? We are an Ex Libris (Voyager/Primo) institution and we are trying to improve efficiency and streamline workflows for the creation of Collection Level (MARC) and Full Finding Aid (EAD). Thank you, Phil Phillip Suda Systems Librarian Howard-Tilton Memorial Library Tulane University psuda1 at tulane.edu 504-865-5607 -------------- next part -------------- An HTML attachment was scrubbed... URL: From brad.westbrook at lyrasis.org Mon Sep 14 13:34:45 2015 From: brad.westbrook at lyrasis.org (Brad Westbrook) Date: Mon, 14 Sep 2015 17:34:45 +0000 Subject: [Archivesspace_Users_Group] ui-fix 0.0.4 In-Reply-To: <8B0FCDE2-3EDF-4682-ADFB-C19457C85504@yale.edu> References: <87CF7ADE-80E1-4C1D-A7EC-6893C9DCAD90@dartmouth.edu> <8B0FCDE2-3EDF-4682-ADFB-C19457C85504@yale.edu> Message-ID: Hi, Maureen, Thanks very much for your helpful response. We would certainly like to hear from others as well during the next few days leading up to the 3rd quarter release. Maureen, by "those little boxes on the left navigation...", do you mean the little circles that appear under each sub-record label when a sub-record of that type is present in the record? If so, then I would say the cost of those circles (time to render) outweighs their utility (which is to show how many sub-records of that type are included in the overall record and to allow users to jump from an individual circle to the corresponding sub-record). As for workshops, we have not done anything with these devices other than point out their presence. Before we decide to remove them, does anybody make use of them? Brad W. Bradley D. Westbrook Program Manager brad.westbrook at lyrasis.org 800.999.8558 x2910 678.235.2910 bradley_d_westbrook (Skype) [cid:image003.png at 01CE734E.FD759D30] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Callahan, Maureen Sent: Monday, September 14, 2015 12:19 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] ui-fix 0.0.4 Hi Chris, I like that the "1" and "2" pills stay with the two components I've selected to move to the end of the list even after I've clicked to allow editing on the record - this helps make it much more clear that something wonky has happened (that "2" has been moved to the end of the list but that "1" has been moved to the third-from-last position). I have to wonder - are you thinking that this kind of visual indication is the best that can be done? Is it just not possible for "1" and "2" to be moved to the end of the list where they belong? I also wonder if the labelling of "1","2", etc. are a little ambiguous. I know what they're doing, since you explained it to us. Would a better label perhaps be "1st selected", "2nd selected", etc? Also, the click-to-load for links to many subrecords is looking really good. It makes it possible to load records that had failed to load before. Awesome!. I'm wondering - what do those little boxes on the left navigation really get us? Maybe folks who have taught classes can chime in here, but I'm not sure that users really understand the relationship between the boxes and the numbers of subrecords. And even once they do understand them, I'm not sure that they add much. I noticed that the HM report said that these take time to render - it might be good to shave this off. Maureen On Sep 11, 2015, at 3:24 PM, Chris Fitzpatrick > wrote: Hi everyone, I've made a few tweaks to the tree ordering process. The process is a little smoother now, since it locks down what a user can do in the edit process, which is making it easier to see where some of the issues are. The newest version is here : https://github.com/archivesspace/archivesspace/releases/tag/0.0.4 I've also update the version at http://test.archivesspace.org, which you can log into and test with the admin/admin login. Please have a look and let us know what you think. Thanks again. best, chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 7640 bytes Desc: image001.png URL: From prom at illinois.edu Mon Sep 14 13:43:37 2015 From: prom at illinois.edu (Prom, Christopher John) Date: Mon, 14 Sep 2015 17:43:37 +0000 Subject: [Archivesspace_Users_Group] ui-fix 0.0.4 In-Reply-To: References: <87CF7ADE-80E1-4C1D-A7EC-6893C9DCAD90@dartmouth.edu> <8B0FCDE2-3EDF-4682-ADFB-C19457C85504@yale.edu> Message-ID: <4CE9C306-FC96-495A-814C-A493D8E4BFC8@illinois.edu> I vote in favor of eliminating the circles. If it does not require too many system resources, you could provide the number of records inside a circle or parentheses. e.g. "Subjects (26);" this would actually be more useful than repeating the dots since easier to grasp at a glance. Chris Prom On Sep 14, 2015, at 12:34 PM, Brad Westbrook > wrote: Hi, Maureen, Thanks very much for your helpful response. We would certainly like to hear from others as well during the next few days leading up to the 3rd quarter release. Maureen, by ?those little boxes on the left navigation??, do you mean the little circles that appear under each sub-record label when a sub-record of that type is present in the record? If so, then I would say the cost of those circles (time to render) outweighs their utility (which is to show how many sub-records of that type are included in the overall record and to allow users to jump from an individual circle to the corresponding sub-record). As for workshops, we have not done anything with these devices other than point out their presence. Before we decide to remove them, does anybody make use of them? Brad W. Bradley D. Westbrook Program Manager brad.westbrook at lyrasis.org 800.999.8558 x2910 678.235.2910 bradley_d_westbrook (Skype) From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Callahan, Maureen Sent: Monday, September 14, 2015 12:19 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] ui-fix 0.0.4 Hi Chris, I like that the ?1? and ?2? pills stay with the two components I?ve selected to move to the end of the list even after I?ve clicked to allow editing on the record ? this helps make it much more clear that something wonky has happened (that ?2? has been moved to the end of the list but that ?1? has been moved to the third-from-last position). I have to wonder ? are you thinking that this kind of visual indication is the best that can be done? Is it just not possible for ?1? and ?2? to be moved to the end of the list where they belong? I also wonder if the labelling of ?1?,?2?, etc. are a little ambiguous. I know what they?re doing, since you explained it to us. Would a better label perhaps be ?1st selected?, ?2nd selected?, etc? Also, the click-to-load for links to many subrecords is looking really good. It makes it possible to load records that had failed to load before. Awesome!. I?m wondering ? what do those little boxes on the left navigation really get us? Maybe folks who have taught classes can chime in here, but I?m not sure that users really understand the relationship between the boxes and the numbers of subrecords. And even once they do understand them, I?m not sure that they add much. I noticed that the HM report said that these take time to render ? it might be good to shave this off. Maureen On Sep 11, 2015, at 3:24 PM, Chris Fitzpatrick > wrote: Hi everyone, I've made a few tweaks to the tree ordering process. The process is a little smoother now, since it locks down what a user can do in the edit process, which is making it easier to see where some of the issues are. The newest version is here : https://github.com/archivesspace/archivesspace/releases/tag/0.0.4 I've also update the version at http://test.archivesspace.org, which you can log into and test with the admin/admin login. Please have a look and let us know what you think. Thanks again. best, chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From PGalligan at rockarch.org Mon Sep 14 13:52:36 2015 From: PGalligan at rockarch.org (Galligan, Patrick) Date: Mon, 14 Sep 2015 13:52:36 -0400 Subject: [Archivesspace_Users_Group] ui-fix 0.0.4 In-Reply-To: <4CE9C306-FC96-495A-814C-A493D8E4BFC8@illinois.edu> References: <87CF7ADE-80E1-4C1D-A7EC-6893C9DCAD90@dartmouth.edu> <8B0FCDE2-3EDF-4682-ADFB-C19457C85504@yale.edu> <4CE9C306-FC96-495A-814C-A493D8E4BFC8@illinois.edu> Message-ID: Unless users have memorized which circle corresponds to a specific subrecord (I find this very unlikely), I don?t really see much use for them myself. I would support the total number of subrecords being displayed if it doesn?t cost too many resources. Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Prom, Christopher John Sent: Monday, September 14, 2015 1:44 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] ui-fix 0.0.4 I vote in favor of eliminating the circles. If it does not require too many system resources, you could provide the number of records inside a circle or parentheses. e.g. "Subjects (26);" this would actually be more useful than repeating the dots since easier to grasp at a glance. Chris Prom On Sep 14, 2015, at 12:34 PM, Brad Westbrook > wrote: Hi, Maureen, Thanks very much for your helpful response. We would certainly like to hear from others as well during the next few days leading up to the 3rd quarter release. Maureen, by ?those little boxes on the left navigation??, do you mean the little circles that appear under each sub-record label when a sub-record of that type is present in the record? If so, then I would say the cost of those circles (time to render) outweighs their utility (which is to show how many sub-records of that type are included in the overall record and to allow users to jump from an individual circle to the corresponding sub-record). As for workshops, we have not done anything with these devices other than point out their presence. Before we decide to remove them, does anybody make use of them? Brad W. Bradley D. Westbrook Program Manager brad.westbrook at lyrasis.org 800.999.8558 x2910 678.235.2910 bradley_d_westbrook (Skype) From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Callahan, Maureen Sent: Monday, September 14, 2015 12:19 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] ui-fix 0.0.4 Hi Chris, I like that the ?1? and ?2? pills stay with the two components I?ve selected to move to the end of the list even after I?ve clicked to allow editing on the record ? this helps make it much more clear that something wonky has happened (that ?2? has been moved to the end of the list but that ?1? has been moved to the third-from-last position). I have to wonder ? are you thinking that this kind of visual indication is the best that can be done? Is it just not possible for ?1? and ?2? to be moved to the end of the list where they belong? I also wonder if the labelling of ?1?,?2?, etc. are a little ambiguous. I know what they?re doing, since you explained it to us. Would a better label perhaps be ?1st selected?, ?2nd selected?, etc? Also, the click-to-load for links to many subrecords is looking really good. It makes it possible to load records that had failed to load before. Awesome!. I?m wondering ? what do those little boxes on the left navigation really get us? Maybe folks who have taught classes can chime in here, but I?m not sure that users really understand the relationship between the boxes and the numbers of subrecords. And even once they do understand them, I?m not sure that they add much. I noticed that the HM report said that these take time to render ? it might be good to shave this off. Maureen On Sep 11, 2015, at 3:24 PM, Chris Fitzpatrick > wrote: Hi everyone, I've made a few tweaks to the tree ordering process. The process is a little smoother now, since it locks down what a user can do in the edit process, which is making it easier to see where some of the issues are. The newest version is here : https://github.com/archivesspace/archivesspace/releases/tag/0.0.4 I've also update the version at http://test.archivesspace.org, which you can log into and test with the admin/admin login. Please have a look and let us know what you think. Thanks again. best, chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From smithkr at mit.edu Mon Sep 14 15:55:15 2015 From: smithkr at mit.edu (Kari R Smith) Date: Mon, 14 Sep 2015 19:55:15 +0000 Subject: [Archivesspace_Users_Group] ui-fix 0.0.4 In-Reply-To: References: <87CF7ADE-80E1-4C1D-A7EC-6893C9DCAD90@dartmouth.edu> <8B0FCDE2-3EDF-4682-ADFB-C19457C85504@yale.edu> Message-ID: <29F559819ACA9A4FBF208407D4B63ABBC7A0F282@OC11EXPO32.exchange.mit.edu> Hi Brad and all, I like having the visual indicator that there are completed sub-records, which serves as a reminder for reference and collections folks to look for a note or other sub-record. However, if removing them speeds rendering time then I would vote in favor of removing them. Kari Smith From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brad Westbrook Sent: Monday, September 14, 2015 1:35 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] ui-fix 0.0.4 Hi, Maureen, Thanks very much for your helpful response. We would certainly like to hear from others as well during the next few days leading up to the 3rd quarter release. Maureen, by "those little boxes on the left navigation...", do you mean the little circles that appear under each sub-record label when a sub-record of that type is present in the record? If so, then I would say the cost of those circles (time to render) outweighs their utility (which is to show how many sub-records of that type are included in the overall record and to allow users to jump from an individual circle to the corresponding sub-record). As for workshops, we have not done anything with these devices other than point out their presence. Before we decide to remove them, does anybody make use of them? Brad W. Bradley D. Westbrook Program Manager brad.westbrook at lyrasis.org 800.999.8558 x2910 678.235.2910 bradley_d_westbrook (Skype) [cid:image003.png at 01CE734E.FD759D30] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Callahan, Maureen Sent: Monday, September 14, 2015 12:19 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] ui-fix 0.0.4 Hi Chris, I like that the "1" and "2" pills stay with the two components I've selected to move to the end of the list even after I've clicked to allow editing on the record - this helps make it much more clear that something wonky has happened (that "2" has been moved to the end of the list but that "1" has been moved to the third-from-last position). I have to wonder - are you thinking that this kind of visual indication is the best that can be done? Is it just not possible for "1" and "2" to be moved to the end of the list where they belong? I also wonder if the labelling of "1","2", etc. are a little ambiguous. I know what they're doing, since you explained it to us. Would a better label perhaps be "1st selected", "2nd selected", etc? Also, the click-to-load for links to many subrecords is looking really good. It makes it possible to load records that had failed to load before. Awesome!. I'm wondering - what do those little boxes on the left navigation really get us? Maybe folks who have taught classes can chime in here, but I'm not sure that users really understand the relationship between the boxes and the numbers of subrecords. And even once they do understand them, I'm not sure that they add much. I noticed that the HM report said that these take time to render - it might be good to shave this off. Maureen On Sep 11, 2015, at 3:24 PM, Chris Fitzpatrick > wrote: Hi everyone, I've made a few tweaks to the tree ordering process. The process is a little smoother now, since it locks down what a user can do in the edit process, which is making it easier to see where some of the issues are. The newest version is here : https://github.com/archivesspace/archivesspace/releases/tag/0.0.4 I've also update the version at http://test.archivesspace.org, which you can log into and test with the admin/admin login. Please have a look and let us know what you think. Thanks again. best, chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 7640 bytes Desc: image001.png URL: From mark.custer at yale.edu Mon Sep 14 16:27:24 2015 From: mark.custer at yale.edu (Custer, Mark) Date: Mon, 14 Sep 2015 20:27:24 +0000 Subject: [Archivesspace_Users_Group] ui-fix 0.0.4 In-Reply-To: <29F559819ACA9A4FBF208407D4B63ABBC7A0F282@OC11EXPO32.exchange.mit.edu> References: <87CF7ADE-80E1-4C1D-A7EC-6893C9DCAD90@dartmouth.edu> <8B0FCDE2-3EDF-4682-ADFB-C19457C85504@yale.edu> <29F559819ACA9A4FBF208407D4B63ABBC7A0F282@OC11EXPO32.exchange.mit.edu> Message-ID: All, If I recall correctly, the recommendation from HM was to replace the little circles with a number that corresponds to the number of linked records within that section. Therefore, you'd have both: 1. an indication of how many notes, agent links, etc. there are per section (with the added bonus that it's easier to interpret "15" than it is "???????????????"!; and other bonuses of cutting out some bloated HTML, etc.); 2. faster rendering times. In other words, the only change would be moving from: Notes > ??????????? ???? To: Notes > 15 You do lose one piece of functionality, admittedly, but being able to click on a little circle with no indication of where the link goes isn't much help to anyone. Plus, the little circle links won't work as expected immediately in version uifix-0.0.4 if there are more than 4 circles in that section without the user first clicking the corresponding "Please click to load records" placeholder. Mark From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kari R Smith Sent: Monday, September 14, 2015 3:55 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] ui-fix 0.0.4 Hi Brad and all, I like having the visual indicator that there are completed sub-records, which serves as a reminder for reference and collections folks to look for a note or other sub-record. However, if removing them speeds rendering time then I would vote in favor of removing them. Kari Smith From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brad Westbrook Sent: Monday, September 14, 2015 1:35 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] ui-fix 0.0.4 Hi, Maureen, Thanks very much for your helpful response. We would certainly like to hear from others as well during the next few days leading up to the 3rd quarter release. Maureen, by "those little boxes on the left navigation...", do you mean the little circles that appear under each sub-record label when a sub-record of that type is present in the record? If so, then I would say the cost of those circles (time to render) outweighs their utility (which is to show how many sub-records of that type are included in the overall record and to allow users to jump from an individual circle to the corresponding sub-record). As for workshops, we have not done anything with these devices other than point out their presence. Before we decide to remove them, does anybody make use of them? Brad W. Bradley D. Westbrook Program Manager brad.westbrook at lyrasis.org 800.999.8558 x2910 678.235.2910 bradley_d_westbrook (Skype) [cid:image003.png at 01CE734E.FD759D30] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Callahan, Maureen Sent: Monday, September 14, 2015 12:19 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] ui-fix 0.0.4 Hi Chris, I like that the "1" and "2" pills stay with the two components I've selected to move to the end of the list even after I've clicked to allow editing on the record - this helps make it much more clear that something wonky has happened (that "2" has been moved to the end of the list but that "1" has been moved to the third-from-last position). I have to wonder - are you thinking that this kind of visual indication is the best that can be done? Is it just not possible for "1" and "2" to be moved to the end of the list where they belong? I also wonder if the labelling of "1","2", etc. are a little ambiguous. I know what they're doing, since you explained it to us. Would a better label perhaps be "1st selected", "2nd selected", etc? Also, the click-to-load for links to many subrecords is looking really good. It makes it possible to load records that had failed to load before. Awesome!. I'm wondering - what do those little boxes on the left navigation really get us? Maybe folks who have taught classes can chime in here, but I'm not sure that users really understand the relationship between the boxes and the numbers of subrecords. And even once they do understand them, I'm not sure that they add much. I noticed that the HM report said that these take time to render - it might be good to shave this off. Maureen On Sep 11, 2015, at 3:24 PM, Chris Fitzpatrick > wrote: Hi everyone, I've made a few tweaks to the tree ordering process. The process is a little smoother now, since it locks down what a user can do in the edit process, which is making it easier to see where some of the issues are. The newest version is here : https://github.com/archivesspace/archivesspace/releases/tag/0.0.4 I've also update the version at http://test.archivesspace.org, which you can log into and test with the admin/admin login. Please have a look and let us know what you think. Thanks again. best, chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 7640 bytes Desc: image001.png URL: From noah.huffman at duke.edu Mon Sep 14 16:43:04 2015 From: noah.huffman at duke.edu (Noah Huffman) Date: Mon, 14 Sep 2015 20:43:04 +0000 Subject: [Archivesspace_Users_Group] database integrity constraint conflict Message-ID: Hi all, I'm still running into this database integrity constraint conflict error when I try to save archival objects that have been transferred from other resource records. I'm currently running v1.3.0. translation missing: en.no key - translation missing: en.validation_errors.database_integrity_constraint_conflict__java__commysqljdbcexceptionsjdbc4__mysqlintegrityconstraintviolationexception__duplicate_entry__722199 at archival_object-8__for_key__uniq_ao_pos_ Maureen reported this issue back in July, but I'm wondering if there are any other fixes outside of stopping ASpace and resequencing on startup? I have a few hundred sibling archival objects and when I try to edit any of them the "duplicate entry" cited in the error message is always the same number (722199 in this case). That number refers to the parent archival object of all the affected child objects. -Noah ================ Noah Huffman Archivist for Metadata and Encoding David M. Rubenstein Rare Book & Manuscript Library Duke University From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Galligan, Patrick Sent: Monday, July 20, 2015 9:17 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] database integrity constraint conflict Maureen, We essentially found out that there were only two ways to fix the record save error caused by transferring components in 1.1.2: * Export the EAD finding aid and re-import (not ideal because you'd have to recreate some links/connections) * Stop the AS instance and then restart it with the resequence on startup option enabled The first option wasn't viable to us, so anytime someone transfers components, we have to resequence over the weekend. It's a big hassle and not a long-term solution. We haven't run into this problem with our updated versions that we're running on the dev though. Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Callahan, Maureen Sent: Friday, July 17, 2015 4:46 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] database integrity constraint conflict Hi Chris and Patrick, We're on a special branched version of 1.1.2 that HM modified for us while we wait for the container management plug-in to be integrated into the core code. The record was transferred two days ago. Patrick, what do you mean when you say that you resequence every time you transfer components? Thank you both for your insights! Maureen Maureen Callahan Archivist, Metadata Specialist Manuscripts & Archives Yale University Library maureen.callahan at yale.edu 203.432.3627 Webpage: web.library.yale.edu/mssa Collections: drs.library.yale.edu From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Friday, July 17, 2015 4:23 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] database integrity constraint conflict Hi Maureen, Which version are you all using? Was this record transferred recently? b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Galligan, Patrick > Sent: Friday, July 17, 2015 9:33 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] database integrity constraint conflict Maureen, I'm just chiming in to say this has also been happening at the RAC. The only fix we've found is to resequence each time we transfer components, which is obviously not ideal. We are not on the newest version of AS though. Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Callahan, Maureen Sent: Friday, July 17, 2015 1:45 PM To: 'archivesspace_users_group at lyralists.lyrasis.org' Cc: Connolly, Christine; Caldera, Mary Subject: [Archivesspace_Users_Group] database integrity constraint conflict Hey folks, I'm getting this error: en.validation_errors.database_integrity_constraint_conflict__java__commysqljdbcexceptionsjdbc4__mysqlintegrityconstraintviolationexception__duplicate_entry__2101963 at archival_object-4__for_key__uniq_ao_pos_ when I try to save archival objects that had been transferred from another resource record. For instance, this archival object is number 2102081 but it looks like it's telling me that it conflicts with archival object 2101963. I'm happy to do something to change one of the sets of records, but it would be helpful to know what that change needs to look like and how I can avoid this constraint in the future. Thanks, Maureen Maureen Callahan Archivist, Metadata Specialist Manuscripts & Archives Yale University Library maureen.callahan at yale.edu 203.432.3627 Webpage: web.library.yale.edu/mssa Collections: drs.library.yale.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From brianjhoffman at gmail.com Mon Sep 14 17:16:20 2015 From: brianjhoffman at gmail.com (brian) Date: Mon, 14 Sep 2015 17:16:20 -0400 Subject: [Archivesspace_Users_Group] database integrity constraint conflict Message-ID: Hi Noah, Would it be possible to email me directly a copy of your database? Ideally, a copy of your database from before the migration would be helpful too. Brian Sent from my T-Mobile 4G LTE Device
-------- Original message --------
From: Noah Huffman
Date:09/14/2015 4:43 PM (GMT-05:00)
To: Archivesspace Users Group
Cc:
Subject: Re: [Archivesspace_Users_Group] database integrity constraint conflict
Hi all, I?m still running into this database integrity constraint conflict error when I try to save archival objects that have been transferred from other resource records. I?m currently running v1.3.0. translation missing: en.no key - translation missing: en.validation_errors.database_integrity_constraint_conflict__java__commysqljdbcexceptionsjdbc4__mysqlintegrityconstraintviolationexception__duplicate_entry__722199 at archival_object-8__for_key__uniq_ao_pos_ Maureen reported this issue back in July, but I?m wondering if there are any other fixes outside of stopping ASpace and resequencing on startup? I have a few hundred sibling archival objects and when I try to edit any of them the ?duplicate entry? cited in the error message is always the same number (722199 in this case). That number refers to the parent archival object of all the affected child objects. -Noah ================ Noah Huffman Archivist for Metadata and Encoding David M. Rubenstein Rare Book & Manuscript Library Duke University From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Galligan, Patrick Sent: Monday, July 20, 2015 9:17 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] database integrity constraint conflict Maureen, We essentially found out that there were only two ways to fix the record save error caused by transferring components in 1.1.2: ? Export the EAD finding aid and re-import (not ideal because you?d have to recreate some links/connections) ? Stop the AS instance and then restart it with the resequence on startup option enabled The first option wasn?t viable to us, so anytime someone transfers components, we have to resequence over the weekend. It?s a big hassle and not a long-term solution. We haven?t run into this problem with our updated versions that we?re running on the dev though. Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Callahan, Maureen Sent: Friday, July 17, 2015 4:46 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] database integrity constraint conflict Hi Chris and Patrick, We?re on a special branched version of 1.1.2 that HM modified for us while we wait for the container management plug-in to be integrated into the core code. The record was transferred two days ago. Patrick, what do you mean when you say that you resequence every time you transfer components? Thank you both for your insights! Maureen Maureen Callahan Archivist, Metadata Specialist Manuscripts & Archives Yale University Library maureen.callahan at yale.edu 203.432.3627 Webpage: web.library.yale.edu/mssa Collections: drs.library.yale.edu From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Friday, July 17, 2015 4:23 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] database integrity constraint conflict Hi Maureen, Which version are you all using? Was this record transferred recently? b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Galligan, Patrick Sent: Friday, July 17, 2015 9:33 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] database integrity constraint conflict Maureen, I?m just chiming in to say this has also been happening at the RAC. The only fix we?ve found is to resequence each time we transfer components, which is obviously not ideal. We are not on the newest version of AS though. Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Callahan, Maureen Sent: Friday, July 17, 2015 1:45 PM To: 'archivesspace_users_group at lyralists.lyrasis.org' Cc: Connolly, Christine; Caldera, Mary Subject: [Archivesspace_Users_Group] database integrity constraint conflict Hey folks, I?m getting this error: en.validation_errors.database_integrity_constraint_conflict__java__commysqljdbcexceptionsjdbc4__mysqlintegrityconstraintviolationexception__duplicate_entry__2101963 at archival_object-4__for_key__uniq_ao_pos_ when I try to save archival objects that had been transferred from another resource record. For instance, this archival object is number 2102081 but it looks like it?s telling me that it conflicts with archival object 2101963. I?m happy to do something to change one of the sets of records, but it would be helpful to know what that change needs to look like and how I can avoid this constraint in the future. Thanks, Maureen Maureen Callahan Archivist, Metadata Specialist Manuscripts & Archives Yale University Library maureen.callahan at yale.edu 203.432.3627 Webpage: web.library.yale.edu/mssa Collections: drs.library.yale.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From Chris.Fitzpatrick at lyrasis.org Tue Sep 15 03:05:30 2015 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Tue, 15 Sep 2015 07:05:30 +0000 Subject: [Archivesspace_Users_Group] Exporting EAD In-Reply-To: References: , Message-ID: Hi Phil, I don't understand what you mean exactly, but it's pretty easy to modify the exporter to how you would like it. I wrote a blog post about that here: https://archivesspace.atlassian.net/wiki/pages/viewpage.action?pageId=18088140 b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Suda, Phillip J Sent: Monday, September 14, 2015 4:19 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Exporting EAD I was hoping it would be in the extptr. Also, I do not see where I can enter in information in the tags in the staff interface. Thank you, Phil From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Monday, September 14, 2015 8:58 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Exporting EAD Hi Phil, Where are you expecting this url to be? b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Suda, Phillip J > Sent: Monday, September 14, 2015 3:43 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Exporting EAD Good morning, I just tested exporting some EAD records. Is there a way to include a URL/link to the resource within the exported EAD? I am not seeing a URL/link being generated in the exported EAD records. Does this have to be hardcoded? I surely hope not. Thanks, Phil Phillip Suda Systems Librarian Howard-Tilton Memorial Library Tulane University psuda1 at tulane.edu 504-865-5607 -------------- next part -------------- An HTML attachment was scrubbed... URL: From Chris.Fitzpatrick at lyrasis.org Tue Sep 15 03:10:36 2015 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Tue, 15 Sep 2015 07:10:36 +0000 Subject: [Archivesspace_Users_Group] Invalid EAD export In-Reply-To: References: , Message-ID: Hi Chris, Yes, the

is one of the more unfortunate aspects of EAD. For this use case ( where you start the note with markup ), you have to add your own

tags to wrap the note. b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Chris Powell Sent: Monday, September 14, 2015 5:42 PM To: archivesspace_users_group Subject: Re: [Archivesspace_Users_Group] Invalid EAD export Please disregard the hyphen in the example EAD import! The hazards of cutting and pasting out of Internet Explorer.

Francis Steinerwas born January 16, 1895 in New Jersey, to German parents. He was the oldest of three children.

A communist and conscientious objector [etc.]

There is no information regarding Francis Steiner after his last letter of November 7, 1920.

On Mon, Sep 14, 2015 at 11:15 AM, Chris Powell > wrote: Hello -- It appears that if the first word or phrase in any of the "notes" elements that contain a text block and support mixed content, like abstract, bioghist or scopecontent is wrapped in a persname, the EAD export is invalid as all paragraphs lack p element wrappers. I've tested this with other elements to start the first paragraph and persname to start the second paragraph and those do not cause problems, only persname to start the first paragraph. Example bioghist EAD prior to import: -

Francis Steinerwas born January 16, 1895 in New Jersey, to German parents. He was the oldest of three children.

A communist and conscientious objector [etc.]

There is no information regarding Francis Steiner after his last letter of November 7, 1920.

Example bioghist EAD after export: Biographical / HistoricalFrancis Steinerwas born January 16, 1895 in New Jersey, to German parents. He was the oldest of three children. A communist and conscientious objector [etc.] There is no information regarding Francis Steiner after his last letter of November 7, 1920. Chris Powell University of Michigan Digital Library Production Service -------------- next part -------------- An HTML attachment was scrubbed... URL: From Chris.Fitzpatrick at lyrasis.org Tue Sep 15 03:18:54 2015 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Tue, 15 Sep 2015 07:18:54 +0000 Subject: [Archivesspace_Users_Group] Help With Access In-Reply-To: References: , Message-ID: Hi Tara, First, you should not be using the Derby database for production. It is meant for testing and demos, and is not supported to hold data persistently ( especially when upgrading to a new version ). Can you send us the logs/archivesspace.out log? b, chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Hurt, Tara (Library) Sent: Thursday, September 10, 2015 4:57 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Help With Access Good morning Brad. We did a query on the backend directly at localhost:8089/repositories and I have attached the message. Thank you for your continued help. The sooner we can get access to Archives Space the better. Tara From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Hurt, Tara (Library) Sent: Friday, September 04, 2015 2:52 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Help With Access Thank you ?.. do you mean if we query the backend directly at our server which is http://EDFLIBRGDG:8080 ? From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Steven Majewski Sent: Friday, September 04, 2015 2:47 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Help With Access What do you get it you query the backend directly at HOSTNAME:8089/repositories ? On Sep 4, 2015, at 2:15 PM, Hurt, Tara (Library) > wrote: Hi Brad. I am sitting with our System Librarian now. In order to solve the issue we are having now, I am hopeful it is helpful to review our path over the last few years. We started by using Archivist Toolkit. When Archive Space (AS) was created we decided to move our date from Archivist Toolkit to AS. So we migrated to AS and due to various local networking issues we have our data on a local workstation and AS uses its internal database and not MySQL. We did this approximately a year ago and all was working well. But about a month ago we started getting the error messages, we were promoted vie email help to upgrade to 1.3, which we did but has not resolved the issue. which seemed to go well. Now we are in the situation where the run time error which I sent you, constantly comes up. You asked us to send you a MySQL log but as I noted above there is no MySQL to run a log from. Where do we go from here? Tara From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brad Westbrook Sent: Monday, August 31, 2015 10:12 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Help With Access Tara, Could you repeat the activity that produces the problem and then send us the log? Thanks, Brad W. From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Hurt, Tara (Library) Sent: Monday, August 31, 2015 9:55 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Help With Access Hi Brad. I have access to the following browsers, I usually use FireFox, but I have tried getting access on all three, with the same runtime error. Internet Explorer 10.0 Mozilla FireFox I have even tried on a Mac, using Safari and I get the same runtime error. Thank you so much for your help, AS has been working very well so I am not sure why we are not having this glitch. I am in a meeting from 10-11 but then back at my office / machine. Thank you. Tara From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brad Westbrook Sent: Monday, August 31, 2015 9:39 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Help With Access Hi, Tara, In what browser are you experiencing this problem? If IE, what version are you using? Brad W. From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Hurt, Tara (Library) Sent: Monday, August 31, 2015 9:34 AM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Help With Access Good morning, I am still having trouble accessing Archives Space and I am getting run time errors. Last week I could not get the screen to stay active enough to capture BUT I did capture some screens today. The first capture below (first attachment) is the home screen I get ? all seems to be as normal here. Sometimes when I click to login in I get the run time error screen below. Sometimes if it does let me login, then as soon as I click on anything in AS, I get the run time error below (second screen shot attached). Cannot seem to get by this error .. we really need your help, it is the start of the academic year and we need the AS access. Thanks again for your help. Tara _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From sooty at umich.edu Tue Sep 15 08:36:09 2015 From: sooty at umich.edu (Chris Powell) Date: Tue, 15 Sep 2015 08:36:09 -0400 Subject: [Archivesspace_Users_Group] Invalid EAD export In-Reply-To: References: Message-ID: I am suspicious -- the ONLY instance where this occurs is when the initial tag is persname. It seems to me this could be some sort of failed test to see if

is already there. On Tue, Sep 15, 2015 at 3:10 AM, Chris Fitzpatrick < Chris.Fitzpatrick at lyrasis.org> wrote: > Hi Chris, > > > Yes, the

is one of the more unfortunate aspects of EAD. > > For this use case ( where you start the note with markup ), you have to > add your own

tags to wrap the note. > > b,chris. > > > > Chris Fitzpatrick | Developer, ArchivesSpace > Skype: chrisfitzpat | Phone: 918.236.6048 > http://archivesspace.org/ > > > ------------------------------ > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org < > archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of > Chris Powell > *Sent:* Monday, September 14, 2015 5:42 PM > *To:* archivesspace_users_group > *Subject:* Re: [Archivesspace_Users_Group] Invalid EAD export > > Please disregard the hyphen in the example EAD import! The hazards of > cutting and pasting out of Internet Explorer. > >

Francis Steinerwas > born January 16, 1895 in New Jersey, to German parents. He was the oldest > of three children.

A communist and conscientious objector [etc.] >

There is no information regarding Francis Steiner after his last > letter of November 7, 1920.

> > On Mon, Sep 14, 2015 at 11:15 AM, Chris Powell wrote: > >> Hello -- >> >> It appears that if the first word or phrase in any of the "notes" >> elements that contain a text block and support mixed content, like >> abstract, bioghist or scopecontent is wrapped in a persname, the EAD export >> is invalid as all paragraphs lack p element wrappers. >> >> I've tested this with other elements to start the first paragraph and >> persname to start the second paragraph and those do not cause problems, >> only persname to start the first paragraph. >> >> Example bioghist EAD prior to import: >> >> -

Francis >> Steinerwas born January 16, 1895 in New Jersey, to German >> parents. He was the oldest of three children.

A communist and >> conscientious objector [etc.]

There is no information regarding >> Francis Steiner after his last letter of November 7, 1920.

>> >> Example bioghist EAD after export: >> >> Biographical >> / HistoricalFrancis Steinerwas born January 16, >> 1895 in New Jersey, to German parents. He was the oldest of three children. >> A communist and conscientious objector [etc.] There is no information >> regarding Francis Steiner after his last letter of November 7, 1920. >> >> >> >> Chris Powell >> University of Michigan >> Digital Library Production Service >> > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -------------- next part -------------- An HTML attachment was scrubbed... URL: From robin_wendler at harvard.edu Tue Sep 15 08:47:27 2015 From: robin_wendler at harvard.edu (Wendler, Robin King) Date: Tue, 15 Sep 2015 12:47:27 +0000 Subject: [Archivesspace_Users_Group] Invalid EAD export In-Reply-To: References: , Message-ID: Hi, both Chrises, We have a project now to prep for importing ~6K EADs into ASpace, and are running into the same issue. In my case, the importer removes all the

s from a long, complex bioghist where the initial

if followed by . Once we add them back in the export is correct, but that is not practical at this scale. As part of our project, we're identifying what we can fix in preprocessing and what needs to be fixed in the importer itself. In this case, preprocessing won't do it. Chris F., is there a reason this can't be fixed in the importer? Thanks, Robin Robin Wendler Library Technology Services Harvard University 90 Mt. Auburn St. Cambridge, MA 02138 617-495-3724 r_wendler at harvard.edu From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Tuesday, September 15, 2015 3:11 AM To: archivesspace_users_group Subject: Re: [Archivesspace_Users_Group] Invalid EAD export Hi Chris, Yes, the

is one of the more unfortunate aspects of EAD. For this use case ( where you start the note with markup ), you have to add your own

tags to wrap the note. b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Chris Powell > Sent: Monday, September 14, 2015 5:42 PM To: archivesspace_users_group Subject: Re: [Archivesspace_Users_Group] Invalid EAD export Please disregard the hyphen in the example EAD import! The hazards of cutting and pasting out of Internet Explorer.

Francis Steinerwas born January 16, 1895 in New Jersey, to German parents. He was the oldest of three children.

A communist and conscientious objector [etc.]

There is no information regarding Francis Steiner after his last letter of November 7, 1920.

On Mon, Sep 14, 2015 at 11:15 AM, Chris Powell > wrote: Hello -- It appears that if the first word or phrase in any of the "notes" elements that contain a text block and support mixed content, like abstract, bioghist or scopecontent is wrapped in a persname, the EAD export is invalid as all paragraphs lack p element wrappers. I've tested this with other elements to start the first paragraph and persname to start the second paragraph and those do not cause problems, only persname to start the first paragraph. Example bioghist EAD prior to import: -

Francis Steinerwas born January 16, 1895 in New Jersey, to German parents. He was the oldest of three children.

A communist and conscientious objector [etc.]

There is no information regarding Francis Steiner after his last letter of November 7, 1920.

Example bioghist EAD after export: Biographical / HistoricalFrancis Steinerwas born January 16, 1895 in New Jersey, to German parents. He was the oldest of three children. A communist and conscientious objector [etc.] There is no information regarding Francis Steiner after his last letter of November 7, 1920. Chris Powell University of Michigan Digital Library Production Service -------------- next part -------------- An HTML attachment was scrubbed... URL: From djpillen at umich.edu Tue Sep 15 08:58:12 2015 From: djpillen at umich.edu (Dallas Pillen) Date: Tue, 15 Sep 2015 08:58:12 -0400 Subject: [Archivesspace_Users_Group] Invalid EAD export In-Reply-To: References: Message-ID: Could this be what's causing the issue? https://github.com/archivesspace/archivesspace/blob/master/backend/app/exporters/serializers/ead.rb#L18-L28 if ( content.strip.start_with?("" and "", so if a note starts with either of those (or any other tag that begins with p) the content will not get wrapped in a

tag on export. On Tue, Sep 15, 2015 at 8:36 AM, Chris Powell wrote: > I am suspicious -- the ONLY instance where this occurs is when the initial > tag is persname. It seems to me this could be some sort of failed test to > see if

is already there. > > On Tue, Sep 15, 2015 at 3:10 AM, Chris Fitzpatrick < > Chris.Fitzpatrick at lyrasis.org> wrote: > >> Hi Chris, >> >> >> Yes, the

is one of the more unfortunate aspects of EAD. >> >> For this use case ( where you start the note with markup ), you have to >> add your own

tags to wrap the note. >> >> b,chris. >> >> >> >> Chris Fitzpatrick | Developer, ArchivesSpace >> Skype: chrisfitzpat | Phone: 918.236.6048 >> http://archivesspace.org/ >> >> >> ------------------------------ >> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org < >> archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of >> Chris Powell >> *Sent:* Monday, September 14, 2015 5:42 PM >> *To:* archivesspace_users_group >> *Subject:* Re: [Archivesspace_Users_Group] Invalid EAD export >> >> Please disregard the hyphen in the example EAD import! The hazards of >> cutting and pasting out of Internet Explorer. >> >>

Francis >> Steinerwas born January 16, 1895 in New Jersey, to German >> parents. He was the oldest of three children.

A communist and >> conscientious objector [etc.]

There is no information regarding >> Francis Steiner after his last letter of November 7, 1920.

>> >> On Mon, Sep 14, 2015 at 11:15 AM, Chris Powell wrote: >> >>> Hello -- >>> >>> It appears that if the first word or phrase in any of the "notes" >>> elements that contain a text block and support mixed content, like >>> abstract, bioghist or scopecontent is wrapped in a persname, the EAD export >>> is invalid as all paragraphs lack p element wrappers. >>> >>> I've tested this with other elements to start the first paragraph and >>> persname to start the second paragraph and those do not cause problems, >>> only persname to start the first paragraph. >>> >>> Example bioghist EAD prior to import: >>> >>> -

Francis >>> Steinerwas born January 16, 1895 in New Jersey, to German >>> parents. He was the oldest of three children.

A communist and >>> conscientious objector [etc.]

There is no information regarding >>> Francis Steiner after his last letter of November 7, 1920.

>>> >>> Example bioghist EAD after export: >>> >>> >> id="aspace_6e16003b2d18f8ad6c487cd5712fc162">Biographical / >>> HistoricalFrancis Steinerwas born January 16, >>> 1895 in New Jersey, to German parents. He was the oldest of three children. >>> A communist and conscientious objector [etc.] There is no information >>> regarding Francis Steiner after his last letter of November 7, 1920. >>> >>> >>> >>> Chris Powell >>> University of Michigan >>> Digital Library Production Service >>> >> >> >> _______________________________________________ >> Archivesspace_Users_Group mailing list >> Archivesspace_Users_Group at lyralists.lyrasis.org >> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group >> >> > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -- *Dallas Pillen*Project Archivist Bentley Historical Library 1150 Beal Avenue Ann Arbor, Michigan 48109-2113 734.647.3559 Twitter Facebook -------------- next part -------------- An HTML attachment was scrubbed... URL: From sooty at umich.edu Tue Sep 15 09:07:10 2015 From: sooty at umich.edu (Chris Powell) Date: Tue, 15 Sep 2015 09:07:10 -0400 Subject: [Archivesspace_Users_Group] Invalid EAD export In-Reply-To: References: Message-ID: Good eye, Dallas! So yes, it looks like it just needs a better match -- on either "

" or "

wrote: > Could this be what's causing the issue? > > > https://github.com/archivesspace/archivesspace/blob/master/backend/app/exporters/serializers/ead.rb#L18-L28 > > if ( content.strip.start_with?("" and > "", so if a note starts with either of those (or any other tag > that begins with p) the content will not get wrapped in a

tag on export. > > On Tue, Sep 15, 2015 at 8:36 AM, Chris Powell wrote: > >> I am suspicious -- the ONLY instance where this occurs is when the >> initial tag is persname. It seems to me this could be some sort of failed >> test to see if

is already there. >> >> On Tue, Sep 15, 2015 at 3:10 AM, Chris Fitzpatrick < >> Chris.Fitzpatrick at lyrasis.org> wrote: >> >>> Hi Chris, >>> >>> >>> Yes, the

is one of the more unfortunate aspects of EAD. >>> >>> For this use case ( where you start the note with markup ), you have to >>> add your own

tags to wrap the note. >>> >>> b,chris. >>> >>> >>> >>> Chris Fitzpatrick | Developer, ArchivesSpace >>> Skype: chrisfitzpat | Phone: 918.236.6048 >>> http://archivesspace.org/ >>> >>> >>> ------------------------------ >>> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org < >>> archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of >>> Chris Powell >>> *Sent:* Monday, September 14, 2015 5:42 PM >>> *To:* archivesspace_users_group >>> *Subject:* Re: [Archivesspace_Users_Group] Invalid EAD export >>> >>> Please disregard the hyphen in the example EAD import! The hazards of >>> cutting and pasting out of Internet Explorer. >>> >>>

Francis >>> Steinerwas born January 16, 1895 in New Jersey, to German >>> parents. He was the oldest of three children.

A communist and >>> conscientious objector [etc.]

There is no information regarding >>> Francis Steiner after his last letter of November 7, 1920.

>>> >>> On Mon, Sep 14, 2015 at 11:15 AM, Chris Powell wrote: >>> >>>> Hello -- >>>> >>>> It appears that if the first word or phrase in any of the "notes" >>>> elements that contain a text block and support mixed content, like >>>> abstract, bioghist or scopecontent is wrapped in a persname, the EAD export >>>> is invalid as all paragraphs lack p element wrappers. >>>> >>>> I've tested this with other elements to start the first paragraph and >>>> persname to start the second paragraph and those do not cause problems, >>>> only persname to start the first paragraph. >>>> >>>> Example bioghist EAD prior to import: >>>> >>>> -

Francis >>>> Steinerwas born January 16, 1895 in New Jersey, to German >>>> parents. He was the oldest of three children.

A communist and >>>> conscientious objector [etc.]

There is no information regarding >>>> Francis Steiner after his last letter of November 7, 1920.

>>>> >>>> Example bioghist EAD after export: >>>> >>>> >>> id="aspace_6e16003b2d18f8ad6c487cd5712fc162">Biographical / >>>> HistoricalFrancis Steinerwas born January 16, >>>> 1895 in New Jersey, to German parents. He was the oldest of three children. >>>> A communist and conscientious objector [etc.] There is no information >>>> regarding Francis Steiner after his last letter of November 7, 1920. >>>> >>>> >>>> >>>> Chris Powell >>>> University of Michigan >>>> Digital Library Production Service >>>> >>> >>> >>> _______________________________________________ >>> Archivesspace_Users_Group mailing list >>> Archivesspace_Users_Group at lyralists.lyrasis.org >>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group >>> >>> >> >> _______________________________________________ >> Archivesspace_Users_Group mailing list >> Archivesspace_Users_Group at lyralists.lyrasis.org >> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group >> >> > > > -- > > *Dallas Pillen*Project Archivist > > > Bentley Historical Library > 1150 Beal Avenue > Ann Arbor, Michigan 48109-2113 > 734.647.3559 > Twitter Facebook > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -------------- next part -------------- An HTML attachment was scrubbed... URL: From psuda1 at tulane.edu Tue Sep 15 09:12:00 2015 From: psuda1 at tulane.edu (Suda, Phillip J) Date: Tue, 15 Sep 2015 13:12:00 +0000 Subject: [Archivesspace_Users_Group] Exporting EAD In-Reply-To: References: , Message-ID: Thanks Chris. I was hoping there was a programmatic way to include the public interface url for that record in the exported EAD record. From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Tuesday, September 15, 2015 2:06 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Exporting EAD Hi Phil, I don't understand what you mean exactly, but it's pretty easy to modify the exporter to how you would like it. I wrote a blog post about that here: https://archivesspace.atlassian.net/wiki/pages/viewpage.action?pageId=18088140 b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Suda, Phillip J > Sent: Monday, September 14, 2015 4:19 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Exporting EAD I was hoping it would be in the extptr. Also, I do not see where I can enter in information in the tags in the staff interface. Thank you, Phil From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Monday, September 14, 2015 8:58 AM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Exporting EAD Hi Phil, Where are you expecting this url to be? b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Suda, Phillip J > Sent: Monday, September 14, 2015 3:43 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Exporting EAD Good morning, I just tested exporting some EAD records. Is there a way to include a URL/link to the resource within the exported EAD? I am not seeing a URL/link being generated in the exported EAD records. Does this have to be hardcoded? I surely hope not. Thanks, Phil Phillip Suda Systems Librarian Howard-Tilton Memorial Library Tulane University psuda1 at tulane.edu 504-865-5607 -------------- next part -------------- An HTML attachment was scrubbed... URL: From Chris.Fitzpatrick at lyrasis.org Tue Sep 15 09:18:57 2015 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Tue, 15 Sep 2015 13:18:57 +0000 Subject: [Archivesspace_Users_Group] Invalid EAD export In-Reply-To: References: , Message-ID: Hi All, I actually think it's probably more important that people have a way to get their data out rather than attempting to disallow export based on the validation to EAD. If you have problems in your records, how would you know where to find them if you were not allowed to export? Right, so if the exporter detects the note starts with markup, it assumes you've already inserted

in there, and so it leaves them. This is because a lot of folks put the

in their notes manually. If you have a different use case, it's pretty easy to modify the exporter. best, chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Chris Powell Sent: Tuesday, September 15, 2015 3:07 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Invalid EAD export Good eye, Dallas! So yes, it looks like it just needs a better match -- on either "

" or "

> wrote: Could this be what's causing the issue? https://github.com/archivesspace/archivesspace/blob/master/backend/app/exporters/serializers/ead.rb#L18-L28 if ( content.strip.start_with?("" and "", so if a note starts with either of those (or any other tag that begins with p) the content will not get wrapped in a

tag on export. On Tue, Sep 15, 2015 at 8:36 AM, Chris Powell > wrote: I am suspicious -- the ONLY instance where this occurs is when the initial tag is persname. It seems to me this could be some sort of failed test to see if

is already there. On Tue, Sep 15, 2015 at 3:10 AM, Chris Fitzpatrick > wrote: Hi Chris, Yes, the

is one of the more unfortunate aspects of EAD. For this use case ( where you start the note with markup ), you have to add your own

tags to wrap the note. b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Chris Powell > Sent: Monday, September 14, 2015 5:42 PM To: archivesspace_users_group Subject: Re: [Archivesspace_Users_Group] Invalid EAD export Please disregard the hyphen in the example EAD import! The hazards of cutting and pasting out of Internet Explorer.

Francis Steinerwas born January 16, 1895 in New Jersey, to German parents. He was the oldest of three children.

A communist and conscientious objector [etc.]

There is no information regarding Francis Steiner after his last letter of November 7, 1920.

On Mon, Sep 14, 2015 at 11:15 AM, Chris Powell > wrote: Hello -- It appears that if the first word or phrase in any of the "notes" elements that contain a text block and support mixed content, like abstract, bioghist or scopecontent is wrapped in a persname, the EAD export is invalid as all paragraphs lack p element wrappers. I've tested this with other elements to start the first paragraph and persname to start the second paragraph and those do not cause problems, only persname to start the first paragraph. Example bioghist EAD prior to import: -

Francis Steinerwas born January 16, 1895 in New Jersey, to German parents. He was the oldest of three children.

A communist and conscientious objector [etc.]

There is no information regarding Francis Steiner after his last letter of November 7, 1920.

Example bioghist EAD after export: Biographical / HistoricalFrancis Steinerwas born January 16, 1895 in New Jersey, to German parents. He was the oldest of three children. A communist and conscientious objector [etc.] There is no information regarding Francis Steiner after his last letter of November 7, 1920. Chris Powell University of Michigan Digital Library Production Service _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Dallas Pillen Project Archivist [X] Bentley Historical Library 1150 Beal Avenue Ann Arbor, Michigan 48109-2113 734.647.3559 Twitter Facebook _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From Chris.Fitzpatrick at lyrasis.org Tue Sep 15 09:19:51 2015 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Tue, 15 Sep 2015 13:19:51 +0000 Subject: [Archivesspace_Users_Group] Exporting EAD In-Reply-To: References: , , Message-ID: Hi Phil, Yes, there probably is. You can customize the exporter. b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Suda, Phillip J Sent: Tuesday, September 15, 2015 3:12 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Exporting EAD Thanks Chris. I was hoping there was a programmatic way to include the public interface url for that record in the exported EAD record. From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Tuesday, September 15, 2015 2:06 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Exporting EAD Hi Phil, I don't understand what you mean exactly, but it's pretty easy to modify the exporter to how you would like it. I wrote a blog post about that here: https://archivesspace.atlassian.net/wiki/pages/viewpage.action?pageId=18088140 b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Suda, Phillip J > Sent: Monday, September 14, 2015 4:19 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Exporting EAD I was hoping it would be in the extptr. Also, I do not see where I can enter in information in the tags in the staff interface. Thank you, Phil From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Monday, September 14, 2015 8:58 AM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Exporting EAD Hi Phil, Where are you expecting this url to be? b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Suda, Phillip J > Sent: Monday, September 14, 2015 3:43 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Exporting EAD Good morning, I just tested exporting some EAD records. Is there a way to include a URL/link to the resource within the exported EAD? I am not seeing a URL/link being generated in the exported EAD records. Does this have to be hardcoded? I surely hope not. Thanks, Phil Phillip Suda Systems Librarian Howard-Tilton Memorial Library Tulane University psuda1 at tulane.edu 504-865-5607 -------------- next part -------------- An HTML attachment was scrubbed... URL: From sooty at umich.edu Tue Sep 15 09:25:24 2015 From: sooty at umich.edu (Chris Powell) Date: Tue, 15 Sep 2015 09:25:24 -0400 Subject: [Archivesspace_Users_Group] Invalid EAD export In-Reply-To: References: Message-ID: Aside from the theoretical question of export validity, this is a case where ArchivesSpace itself is importing a valid EAD and exporting invalid EAD when no changes have been made to the resource at all. Is it safe to assume that the ( content.strip.start_with?(" wrote: > > > Hi All, > > I actually think it's probably more important that people have a way to > get their data out rather than attempting to disallow export based on the > validation to EAD. If you have problems in your records, how would you know > where to find them if you were not allowed to export? > > Right, so if the exporter detects the note starts with markup, it assumes > you've already inserted

in there, and so it leaves them. This is > because a lot of folks put the

in their notes manually. > > If you have a different use case, it's pretty easy to modify the exporter. > > > best, chris. > > > > Chris Fitzpatrick | Developer, ArchivesSpace > Skype: chrisfitzpat | Phone: 918.236.6048 > http://archivesspace.org/ > > > ------------------------------ > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org < > archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of > Chris Powell > *Sent:* Tuesday, September 15, 2015 3:07 PM > *To:* Archivesspace Users Group > *Subject:* Re: [Archivesspace_Users_Group] Invalid EAD export > > Good eye, Dallas! So yes, it looks like it just needs a better match -- on > either "

" or "

> I think, just on principle, ASpace should never export invalid EAD. > > On Tue, Sep 15, 2015 at 8:58 AM, Dallas Pillen wrote: > >> Could this be what's causing the issue? >> >> >> https://github.com/archivesspace/archivesspace/blob/master/backend/app/exporters/serializers/ead.rb#L18-L28 >> >> if ( content.strip.start_with?("" and >> "", so if a note starts with either of those (or any other tag >> that begins with p) the content will not get wrapped in a

tag on export. >> >> On Tue, Sep 15, 2015 at 8:36 AM, Chris Powell wrote: >> >>> I am suspicious -- the ONLY instance where this occurs is when the >>> initial tag is persname. It seems to me this could be some sort of failed >>> test to see if

is already there. >>> >>> On Tue, Sep 15, 2015 at 3:10 AM, Chris Fitzpatrick < >>> Chris.Fitzpatrick at lyrasis.org> wrote: >>> >>>> Hi Chris, >>>> >>>> >>>> Yes, the

is one of the more unfortunate aspects of EAD. >>>> >>>> For this use case ( where you start the note with markup ), you have to >>>> add your own

tags to wrap the note. >>>> >>>> b,chris. >>>> >>>> >>>> >>>> Chris Fitzpatrick | Developer, ArchivesSpace >>>> Skype: chrisfitzpat | Phone: 918.236.6048 >>>> http://archivesspace.org/ >>>> >>>> >>>> ------------------------------ >>>> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org < >>>> archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of >>>> Chris Powell >>>> *Sent:* Monday, September 14, 2015 5:42 PM >>>> *To:* archivesspace_users_group >>>> *Subject:* Re: [Archivesspace_Users_Group] Invalid EAD export >>>> >>>> Please disregard the hyphen in the example EAD import! The hazards of >>>> cutting and pasting out of Internet Explorer. >>>> >>>>

Francis >>>> Steinerwas born January 16, 1895 in New Jersey, to German >>>> parents. He was the oldest of three children.

A communist and >>>> conscientious objector [etc.]

There is no information regarding >>>> Francis Steiner after his last letter of November 7, 1920.

>>>> >>>> On Mon, Sep 14, 2015 at 11:15 AM, Chris Powell wrote: >>>> >>>>> Hello -- >>>>> >>>>> It appears that if the first word or phrase in any of the "notes" >>>>> elements that contain a text block and support mixed content, like >>>>> abstract, bioghist or scopecontent is wrapped in a persname, the EAD export >>>>> is invalid as all paragraphs lack p element wrappers. >>>>> >>>>> I've tested this with other elements to start the first paragraph and >>>>> persname to start the second paragraph and those do not cause problems, >>>>> only persname to start the first paragraph. >>>>> >>>>> Example bioghist EAD prior to import: >>>>> >>>>> -

Francis >>>>> Steinerwas born January 16, 1895 in New Jersey, to German >>>>> parents. He was the oldest of three children.

A communist and >>>>> conscientious objector [etc.]

There is no information regarding >>>>> Francis Steiner after his last letter of November 7, 1920.

>>>>> >>>>> Example bioghist EAD after export: >>>>> >>>>> >>>> id="aspace_6e16003b2d18f8ad6c487cd5712fc162">Biographical / >>>>> HistoricalFrancis Steinerwas born January 16, >>>>> 1895 in New Jersey, to German parents. He was the oldest of three children. >>>>> A communist and conscientious objector [etc.] There is no information >>>>> regarding Francis Steiner after his last letter of November 7, 1920. >>>>> >>>>> >>>>> >>>>> Chris Powell >>>>> University of Michigan >>>>> Digital Library Production Service >>>>> >>>> >>>> >>>> _______________________________________________ >>>> Archivesspace_Users_Group mailing list >>>> Archivesspace_Users_Group at lyralists.lyrasis.org >>>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group >>>> >>>> >>> >>> _______________________________________________ >>> Archivesspace_Users_Group mailing list >>> Archivesspace_Users_Group at lyralists.lyrasis.org >>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group >>> >>> >> >> >> -- >> >> *Dallas Pillen *Project Archivist >> >> >> Bentley Historical Library >> 1150 Beal Avenue >> Ann Arbor, Michigan 48109-2113 >> 734.647.3559 >> Twitter Facebook >> >> >> _______________________________________________ >> Archivesspace_Users_Group mailing list >> Archivesspace_Users_Group at lyralists.lyrasis.org >> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group >> >> > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -------------- next part -------------- An HTML attachment was scrubbed... URL: From psuda1 at tulane.edu Tue Sep 15 09:27:01 2015 From: psuda1 at tulane.edu (Suda, Phillip J) Date: Tue, 15 Sep 2015 13:27:01 +0000 Subject: [Archivesspace_Users_Group] Exporting EAD In-Reply-To: References: , , Message-ID: Thanks. I am looking at the documentation now. Much appreciated, Phil Phillip Suda Systems Librarian Howard-Tilton Memorial Library Tulane University psuda1 at tulane.edu 504-865-5607 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Tuesday, September 15, 2015 8:20 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Exporting EAD Hi Phil, Yes, there probably is. You can customize the exporter. b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Suda, Phillip J > Sent: Tuesday, September 15, 2015 3:12 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Exporting EAD Thanks Chris. I was hoping there was a programmatic way to include the public interface url for that record in the exported EAD record. From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Tuesday, September 15, 2015 2:06 AM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Exporting EAD Hi Phil, I don't understand what you mean exactly, but it's pretty easy to modify the exporter to how you would like it. I wrote a blog post about that here: https://archivesspace.atlassian.net/wiki/pages/viewpage.action?pageId=18088140 b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Suda, Phillip J > Sent: Monday, September 14, 2015 4:19 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Exporting EAD I was hoping it would be in the extptr. Also, I do not see where I can enter in information in the tags in the staff interface. Thank you, Phil From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Monday, September 14, 2015 8:58 AM To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Exporting EAD Hi Phil, Where are you expecting this url to be? b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Suda, Phillip J > Sent: Monday, September 14, 2015 3:43 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Exporting EAD Good morning, I just tested exporting some EAD records. Is there a way to include a URL/link to the resource within the exported EAD? I am not seeing a URL/link being generated in the exported EAD records. Does this have to be hardcoded? I surely hope not. Thanks, Phil Phillip Suda Systems Librarian Howard-Tilton Memorial Library Tulane University psuda1 at tulane.edu 504-865-5607 -------------- next part -------------- An HTML attachment was scrubbed... URL: From Chris.Fitzpatrick at lyrasis.org Tue Sep 15 09:30:56 2015 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Tue, 15 Sep 2015 13:30:56 +0000 Subject: [Archivesspace_Users_Group] Invalid EAD export In-Reply-To: References: , Message-ID: Hi Chris, No, unfortunately it won't. The problem is that there are so many edges cases with how people use EAD, that it's pretty much impossible to predict them all. I've probably devoted over 30 hours to the problems with

tags alone. The best bet if for you to either make a plugin or send us a pull-request with what you think the changes should be. best, Chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Chris Powell Sent: Tuesday, September 15, 2015 3:25 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Invalid EAD export Aside from the theoretical question of export validity, this is a case where ArchivesSpace itself is importing a valid EAD and exporting invalid EAD when no changes have been made to the resource at all. Is it safe to assume that the ( content.strip.start_with?("> wrote: Hi All, I actually think it's probably more important that people have a way to get their data out rather than attempting to disallow export based on the validation to EAD. If you have problems in your records, how would you know where to find them if you were not allowed to export? Right, so if the exporter detects the note starts with markup, it assumes you've already inserted

in there, and so it leaves them. This is because a lot of folks put the

in their notes manually. If you have a different use case, it's pretty easy to modify the exporter. best, chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Chris Powell > Sent: Tuesday, September 15, 2015 3:07 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Invalid EAD export Good eye, Dallas! So yes, it looks like it just needs a better match -- on either "

" or "

> wrote: Could this be what's causing the issue? https://github.com/archivesspace/archivesspace/blob/master/backend/app/exporters/serializers/ead.rb#L18-L28 if ( content.strip.start_with?("" and "", so if a note starts with either of those (or any other tag that begins with p) the content will not get wrapped in a

tag on export. On Tue, Sep 15, 2015 at 8:36 AM, Chris Powell > wrote: I am suspicious -- the ONLY instance where this occurs is when the initial tag is persname. It seems to me this could be some sort of failed test to see if

is already there. On Tue, Sep 15, 2015 at 3:10 AM, Chris Fitzpatrick > wrote: Hi Chris, Yes, the

is one of the more unfortunate aspects of EAD. For this use case ( where you start the note with markup ), you have to add your own

tags to wrap the note. b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Chris Powell > Sent: Monday, September 14, 2015 5:42 PM To: archivesspace_users_group Subject: Re: [Archivesspace_Users_Group] Invalid EAD export Please disregard the hyphen in the example EAD import! The hazards of cutting and pasting out of Internet Explorer.

Francis Steinerwas born January 16, 1895 in New Jersey, to German parents. He was the oldest of three children.

A communist and conscientious objector [etc.]

There is no information regarding Francis Steiner after his last letter of November 7, 1920.

On Mon, Sep 14, 2015 at 11:15 AM, Chris Powell > wrote: Hello -- It appears that if the first word or phrase in any of the "notes" elements that contain a text block and support mixed content, like abstract, bioghist or scopecontent is wrapped in a persname, the EAD export is invalid as all paragraphs lack p element wrappers. I've tested this with other elements to start the first paragraph and persname to start the second paragraph and those do not cause problems, only persname to start the first paragraph. Example bioghist EAD prior to import: -

Francis Steinerwas born January 16, 1895 in New Jersey, to German parents. He was the oldest of three children.

A communist and conscientious objector [etc.]

There is no information regarding Francis Steiner after his last letter of November 7, 1920.

Example bioghist EAD after export: Biographical / HistoricalFrancis Steinerwas born January 16, 1895 in New Jersey, to German parents. He was the oldest of three children. A communist and conscientious objector [etc.] There is no information regarding Francis Steiner after his last letter of November 7, 1920. Chris Powell University of Michigan Digital Library Production Service _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Dallas Pillen Project Archivist [X] Bentley Historical Library 1150 Beal Avenue Ann Arbor, Michigan 48109-2113 734.647.3559 Twitter Facebook _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From sooty at umich.edu Tue Sep 15 09:35:00 2015 From: sooty at umich.edu (Chris Powell) Date: Tue, 15 Sep 2015 09:35:00 -0400 Subject: [Archivesspace_Users_Group] Invalid EAD export In-Reply-To: References: Message-ID: Thanks, we will do that. As Robin Wendler's message points out, this is likely a widespread issue and one that is difficult to fix. On Tue, Sep 15, 2015 at 9:30 AM, Chris Fitzpatrick < Chris.Fitzpatrick at lyrasis.org> wrote: > > > Hi Chris, > > > No, unfortunately it won't. > > The problem is that there are so many edges cases with how people use EAD, > that it's pretty much impossible to predict them all. I've probably devoted > over 30 hours to the problems with

tags alone. > > > The best bet if for you to either make a plugin or send us a pull-request > with what you think the changes should be. > > > best, Chris. > > > Chris Fitzpatrick | Developer, ArchivesSpace > Skype: chrisfitzpat | Phone: 918.236.6048 > http://archivesspace.org/ > > > ------------------------------ > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org < > archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of > Chris Powell > *Sent:* Tuesday, September 15, 2015 3:25 PM > *To:* Archivesspace Users Group > *Subject:* Re: [Archivesspace_Users_Group] Invalid EAD export > > Aside from the theoretical question of export validity, this is a case > where ArchivesSpace itself is importing a valid EAD and exporting invalid > EAD when no changes have been made to the resource at all. Is it safe to > assume that the > > ( content.strip.start_with?(" > will be modified for the next release? > > On Tue, Sep 15, 2015 at 9:18 AM, Chris Fitzpatrick < > Chris.Fitzpatrick at lyrasis.org> wrote: > >> >> >> Hi All, >> >> I actually think it's probably more important that people have a way to >> get their data out rather than attempting to disallow export based on the >> validation to EAD. If you have problems in your records, how would you know >> where to find them if you were not allowed to export? >> >> Right, so if the exporter detects the note starts with markup, it assumes >> you've already inserted

in there, and so it leaves them. This is >> because a lot of folks put the

in their notes manually. >> >> If you have a different use case, it's pretty easy to modify the >> exporter. >> >> >> best, chris. >> >> >> >> Chris Fitzpatrick | Developer, ArchivesSpace >> Skype: chrisfitzpat | Phone: 918.236.6048 >> http://archivesspace.org/ >> >> >> ------------------------------ >> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org < >> archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of >> Chris Powell >> *Sent:* Tuesday, September 15, 2015 3:07 PM >> *To:* Archivesspace Users Group >> *Subject:* Re: [Archivesspace_Users_Group] Invalid EAD export >> >> Good eye, Dallas! So yes, it looks like it just needs a better match -- >> on either "

" or "

> >> I think, just on principle, ASpace should never export invalid EAD. >> >> On Tue, Sep 15, 2015 at 8:58 AM, Dallas Pillen >> wrote: >> >>> Could this be what's causing the issue? >>> >>> >>> https://github.com/archivesspace/archivesspace/blob/master/backend/app/exporters/serializers/ead.rb#L18-L28 >>> >>> if ( content.strip.start_with?("" and >>> "", so if a note starts with either of those (or any other tag >>> that begins with p) the content will not get wrapped in a

tag on export. >>> >>> On Tue, Sep 15, 2015 at 8:36 AM, Chris Powell wrote: >>> >>>> I am suspicious -- the ONLY instance where this occurs is when the >>>> initial tag is persname. It seems to me this could be some sort of failed >>>> test to see if

is already there. >>>> >>>> On Tue, Sep 15, 2015 at 3:10 AM, Chris Fitzpatrick < >>>> Chris.Fitzpatrick at lyrasis.org> wrote: >>>> >>>>> Hi Chris, >>>>> >>>>> >>>>> Yes, the

is one of the more unfortunate aspects of EAD. >>>>> >>>>> For this use case ( where you start the note with markup ), you have >>>>> to add your own

tags to wrap the note. >>>>> >>>>> b,chris. >>>>> >>>>> >>>>> >>>>> Chris Fitzpatrick | Developer, ArchivesSpace >>>>> Skype: chrisfitzpat | Phone: 918.236.6048 >>>>> http://archivesspace.org/ >>>>> >>>>> >>>>> ------------------------------ >>>>> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org < >>>>> archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of >>>>> Chris Powell >>>>> *Sent:* Monday, September 14, 2015 5:42 PM >>>>> *To:* archivesspace_users_group >>>>> *Subject:* Re: [Archivesspace_Users_Group] Invalid EAD export >>>>> >>>>> Please disregard the hyphen in the example EAD import! The hazards of >>>>> cutting and pasting out of Internet Explorer. >>>>> >>>>>

Francis >>>>> Steinerwas born January 16, 1895 in New Jersey, to German >>>>> parents. He was the oldest of three children.

A communist and >>>>> conscientious objector [etc.]

There is no information regarding >>>>> Francis Steiner after his last letter of November 7, 1920.

>>>>> >>>>> On Mon, Sep 14, 2015 at 11:15 AM, Chris Powell >>>>> wrote: >>>>> >>>>>> Hello -- >>>>>> >>>>>> It appears that if the first word or phrase in any of the "notes" >>>>>> elements that contain a text block and support mixed content, like >>>>>> abstract, bioghist or scopecontent is wrapped in a persname, the EAD export >>>>>> is invalid as all paragraphs lack p element wrappers. >>>>>> >>>>>> I've tested this with other elements to start the first paragraph and >>>>>> persname to start the second paragraph and those do not cause problems, >>>>>> only persname to start the first paragraph. >>>>>> >>>>>> Example bioghist EAD prior to import: >>>>>> >>>>>> -

Francis >>>>>> Steinerwas born January 16, 1895 in New Jersey, to German >>>>>> parents. He was the oldest of three children.

A communist and >>>>>> conscientious objector [etc.]

There is no information regarding >>>>>> Francis Steiner after his last letter of November 7, 1920.

>>>>>> >>>>>> Example bioghist EAD after export: >>>>>> >>>>>> >>>>> id="aspace_6e16003b2d18f8ad6c487cd5712fc162">Biographical / >>>>>> HistoricalFrancis Steinerwas born January 16, >>>>>> 1895 in New Jersey, to German parents. He was the oldest of three children. >>>>>> A communist and conscientious objector [etc.] There is no information >>>>>> regarding Francis Steiner after his last letter of November 7, 1920. >>>>>> >>>>>> >>>>>> >>>>>> Chris Powell >>>>>> University of Michigan >>>>>> Digital Library Production Service >>>>>> >>>>> >>>>> >>>>> _______________________________________________ >>>>> Archivesspace_Users_Group mailing list >>>>> Archivesspace_Users_Group at lyralists.lyrasis.org >>>>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group >>>>> >>>>> >>>> >>>> _______________________________________________ >>>> Archivesspace_Users_Group mailing list >>>> Archivesspace_Users_Group at lyralists.lyrasis.org >>>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group >>>> >>>> >>> >>> >>> -- >>> >>> *Dallas Pillen *Project Archivist >>> >>> >>> Bentley Historical Library >>> 1150 Beal Avenue >>> Ann Arbor, Michigan 48109-2113 >>> 734.647.3559 >>> Twitter Facebook >>> >>> >>> _______________________________________________ >>> Archivesspace_Users_Group mailing list >>> Archivesspace_Users_Group at lyralists.lyrasis.org >>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group >>> >>> >> >> _______________________________________________ >> Archivesspace_Users_Group mailing list >> Archivesspace_Users_Group at lyralists.lyrasis.org >> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group >> >> > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -------------- next part -------------- An HTML attachment was scrubbed... URL: From Chris.Fitzpatrick at lyrasis.org Tue Sep 15 09:46:48 2015 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Tue, 15 Sep 2015 13:46:48 +0000 Subject: [Archivesspace_Users_Group] Invalid EAD export In-Reply-To: References: , Message-ID: Hi Chris, Unstood. Unfortunately, the development team has limited bandwidth, so we're really needing the community to help us out, especially with these EAD issue, since it's very much a wack-a-mole type situation. b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Chris Powell Sent: Tuesday, September 15, 2015 3:35 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Invalid EAD export Thanks, we will do that. As Robin Wendler's message points out, this is likely a widespread issue and one that is difficult to fix. On Tue, Sep 15, 2015 at 9:30 AM, Chris Fitzpatrick > wrote: Hi Chris, No, unfortunately it won't. The problem is that there are so many edges cases with how people use EAD, that it's pretty much impossible to predict them all. I've probably devoted over 30 hours to the problems with

tags alone. The best bet if for you to either make a plugin or send us a pull-request with what you think the changes should be. best, Chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Chris Powell > Sent: Tuesday, September 15, 2015 3:25 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Invalid EAD export Aside from the theoretical question of export validity, this is a case where ArchivesSpace itself is importing a valid EAD and exporting invalid EAD when no changes have been made to the resource at all. Is it safe to assume that the ( content.strip.start_with?("> wrote: Hi All, I actually think it's probably more important that people have a way to get their data out rather than attempting to disallow export based on the validation to EAD. If you have problems in your records, how would you know where to find them if you were not allowed to export? Right, so if the exporter detects the note starts with markup, it assumes you've already inserted

in there, and so it leaves them. This is because a lot of folks put the

in their notes manually. If you have a different use case, it's pretty easy to modify the exporter. best, chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Chris Powell > Sent: Tuesday, September 15, 2015 3:07 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Invalid EAD export Good eye, Dallas! So yes, it looks like it just needs a better match -- on either "

" or "

> wrote: Could this be what's causing the issue? https://github.com/archivesspace/archivesspace/blob/master/backend/app/exporters/serializers/ead.rb#L18-L28 if ( content.strip.start_with?("" and "", so if a note starts with either of those (or any other tag that begins with p) the content will not get wrapped in a

tag on export. On Tue, Sep 15, 2015 at 8:36 AM, Chris Powell > wrote: I am suspicious -- the ONLY instance where this occurs is when the initial tag is persname. It seems to me this could be some sort of failed test to see if

is already there. On Tue, Sep 15, 2015 at 3:10 AM, Chris Fitzpatrick > wrote: Hi Chris, Yes, the

is one of the more unfortunate aspects of EAD. For this use case ( where you start the note with markup ), you have to add your own

tags to wrap the note. b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Chris Powell > Sent: Monday, September 14, 2015 5:42 PM To: archivesspace_users_group Subject: Re: [Archivesspace_Users_Group] Invalid EAD export Please disregard the hyphen in the example EAD import! The hazards of cutting and pasting out of Internet Explorer.

Francis Steinerwas born January 16, 1895 in New Jersey, to German parents. He was the oldest of three children.

A communist and conscientious objector [etc.]

There is no information regarding Francis Steiner after his last letter of November 7, 1920.

On Mon, Sep 14, 2015 at 11:15 AM, Chris Powell > wrote: Hello -- It appears that if the first word or phrase in any of the "notes" elements that contain a text block and support mixed content, like abstract, bioghist or scopecontent is wrapped in a persname, the EAD export is invalid as all paragraphs lack p element wrappers. I've tested this with other elements to start the first paragraph and persname to start the second paragraph and those do not cause problems, only persname to start the first paragraph. Example bioghist EAD prior to import: -

Francis Steinerwas born January 16, 1895 in New Jersey, to German parents. He was the oldest of three children.

A communist and conscientious objector [etc.]

There is no information regarding Francis Steiner after his last letter of November 7, 1920.

Example bioghist EAD after export: Biographical / HistoricalFrancis Steinerwas born January 16, 1895 in New Jersey, to German parents. He was the oldest of three children. A communist and conscientious objector [etc.] There is no information regarding Francis Steiner after his last letter of November 7, 1920. Chris Powell University of Michigan Digital Library Production Service _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Dallas Pillen Project Archivist [X] Bentley Historical Library 1150 Beal Avenue Ann Arbor, Michigan 48109-2113 734.647.3559 Twitter Facebook _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From Chris.Fitzpatrick at lyrasis.org Wed Sep 16 07:10:52 2015 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Wed, 16 Sep 2015 11:10:52 +0000 Subject: [Archivesspace_Users_Group] Backing up ArchivesSpace using mysqldump In-Reply-To: References: Message-ID: Hi Helen, That's odd. So, what is the output giving you when you run the script? Something like: ./scripts/backup.sh --mysqldump --output /tmp/123.zip Otherwise, you can just run a scheduled mysqldump process..this won't zip up the solr index, but you can rebuild those and it will greatly reduce the disk size that your backups use. Something like: mysqldump -u myUser -pMyPassword -all-databases --single-transaction -routines | gzip > /some/safe/directory/aspace_`date '+%m-%d-%Y'`.sql.gz I think that would work... b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Helen Thomas Sent: Monday, September 14, 2015 4:41 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Backing up ArchivesSpace using mysqldump Good morning, I'm backing up my instance to a zip file, and would like to include the mysqldump option. I can create a backup from the provided script, but my attempts to include a dump of our MySQL database have been unsuccessful. As far as I can tell, I have mysqldump installed correctly, but I think that I'm just not providing the mysqldump option correctly at the command line. Would anyone be willing to share their amended version of the provided backup script (scripts/backup.sh --output /path/to/backup-yyyymmdd.zip) that includes the mysqldump option? Best, Helen -- Helen Thomas Assistant Archivist Ellender Library, Nicholls State University helen.thomas at nicholls.edu | (985) 448-4644 -------------- next part -------------- An HTML attachment was scrubbed... URL: From Chris.Fitzpatrick at lyrasis.org Wed Sep 16 10:08:40 2015 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Wed, 16 Sep 2015 14:08:40 +0000 Subject: [Archivesspace_Users_Group] ui-fix 0.0.4 In-Reply-To: References: <87CF7ADE-80E1-4C1D-A7EC-6893C9DCAD90@dartmouth.edu> <8B0FCDE2-3EDF-4682-ADFB-C19457C85504@yale.edu> <29F559819ACA9A4FBF208407D4B63ABBC7A0F282@OC11EXPO32.exchange.mit.edu>, Message-ID: Hi, So, I went ahead and removed these dots in the UI fix branch. Instead of adding dots and binding them to the anchors, it's just displaying a badge with the number of subrecords. I think this works rather well...let me know what you think. best, Chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Custer, Mark Sent: Monday, September 14, 2015 10:27 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] ui-fix 0.0.4 All, If I recall correctly, the recommendation from HM was to replace the little circles with a number that corresponds to the number of linked records within that section. Therefore, you?d have both: 1. an indication of how many notes, agent links, etc. there are per section (with the added bonus that it?s easier to interpret ?15? than it is ?????????????????!; and other bonuses of cutting out some bloated HTML, etc.); 2. faster rendering times. In other words, the only change would be moving from: Notes > ??????????? ???? To: Notes > 15 You do lose one piece of functionality, admittedly, but being able to click on a little circle with no indication of where the link goes isn?t much help to anyone. Plus, the little circle links won?t work as expected immediately in version uifix-0.0.4 if there are more than 4 circles in that section without the user first clicking the corresponding ?Please click to load records? placeholder. Mark From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kari R Smith Sent: Monday, September 14, 2015 3:55 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] ui-fix 0.0.4 Hi Brad and all, I like having the visual indicator that there are completed sub-records, which serves as a reminder for reference and collections folks to look for a note or other sub-record. However, if removing them speeds rendering time then I would vote in favor of removing them. Kari Smith From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brad Westbrook Sent: Monday, September 14, 2015 1:35 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] ui-fix 0.0.4 Hi, Maureen, Thanks very much for your helpful response. We would certainly like to hear from others as well during the next few days leading up to the 3rd quarter release. Maureen, by ?those little boxes on the left navigation??, do you mean the little circles that appear under each sub-record label when a sub-record of that type is present in the record? If so, then I would say the cost of those circles (time to render) outweighs their utility (which is to show how many sub-records of that type are included in the overall record and to allow users to jump from an individual circle to the corresponding sub-record). As for workshops, we have not done anything with these devices other than point out their presence. Before we decide to remove them, does anybody make use of them? Brad W. Bradley D. Westbrook Program Manager brad.westbrook at lyrasis.org 800.999.8558 x2910 678.235.2910 bradley_d_westbrook (Skype) [cid:image003.png at 01CE734E.FD759D30] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Callahan, Maureen Sent: Monday, September 14, 2015 12:19 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] ui-fix 0.0.4 Hi Chris, I like that the ?1? and ?2? pills stay with the two components I?ve selected to move to the end of the list even after I?ve clicked to allow editing on the record ? this helps make it much more clear that something wonky has happened (that ?2? has been moved to the end of the list but that ?1? has been moved to the third-from-last position). I have to wonder ? are you thinking that this kind of visual indication is the best that can be done? Is it just not possible for ?1? and ?2? to be moved to the end of the list where they belong? I also wonder if the labelling of ?1?,?2?, etc. are a little ambiguous. I know what they?re doing, since you explained it to us. Would a better label perhaps be ?1st selected?, ?2nd selected?, etc? Also, the click-to-load for links to many subrecords is looking really good. It makes it possible to load records that had failed to load before. Awesome!. I?m wondering ? what do those little boxes on the left navigation really get us? Maybe folks who have taught classes can chime in here, but I?m not sure that users really understand the relationship between the boxes and the numbers of subrecords. And even once they do understand them, I?m not sure that they add much. I noticed that the HM report said that these take time to render ? it might be good to shave this off. Maureen On Sep 11, 2015, at 3:24 PM, Chris Fitzpatrick > wrote: Hi everyone, I've made a few tweaks to the tree ordering process. The process is a little smoother now, since it locks down what a user can do in the edit process, which is making it easier to see where some of the issues are. The newest version is here : https://github.com/archivesspace/archivesspace/releases/tag/0.0.4 I've also update the version at http://test.archivesspace.org, which you can log into and test with the admin/admin login. Please have a look and let us know what you think. Thanks again. best, chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 7640 bytes Desc: image001.png URL: From Joshua.D.Shaw at dartmouth.edu Wed Sep 16 12:05:09 2015 From: Joshua.D.Shaw at dartmouth.edu (Joshua D. Shaw) Date: Wed, 16 Sep 2015 16:05:09 +0000 Subject: [Archivesspace_Users_Group] ui-fix 0.0.4 In-Reply-To: References: <87CF7ADE-80E1-4C1D-A7EC-6893C9DCAD90@dartmouth.edu> <8B0FCDE2-3EDF-4682-ADFB-C19457C85504@yale.edu> <29F559819ACA9A4FBF208407D4B63ABBC7A0F282@OC11EXPO32.exchange.mit.edu> Message-ID: Hey All- I haven't tested this latest patch (numbers for sub records), but the issues I was seeing in ui-fix.0.0.2 seem to be squashed in ui-0.0.4! I can freely reorder nodes and they land in the correct spot in the tree. I've tested with small resources and with our largest resource (60k+ objects). All seems good here. Performance gains are at least the 9-10x I reported earlier - maybe a smidge better even, since I'm now clocking about 3 seconds on a save that took 5-7s in ui-0.0.2 and 45s in 1.3.0. If that holds across the board, then that?s about a 15x gain. Looking forward to testing the numbers vs. dots when I get some time! jds From: Chris Fitzpatrick Reply-To: Archivesspace Users Group Date: Wednesday, September 16, 2015 at 10:08 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] ui-fix 0.0.4 Hi, So, I went ahead and removed these dots in the UI fix branch. Instead of adding dots and binding them to the anchors, it's just displaying a badge with the number of subrecords. I think this works rather well...let me know what you think. best, Chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Custer, Mark > Sent: Monday, September 14, 2015 10:27 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] ui-fix 0.0.4 All, If I recall correctly, the recommendation from HM was to replace the little circles with a number that corresponds to the number of linked records within that section. Therefore, you?d have both: 1. an indication of how many notes, agent links, etc. there are per section (with the added bonus that it?s easier to interpret ?15? than it is ?????????????????!; and other bonuses of cutting out some bloated HTML, etc.); 2. faster rendering times. In other words, the only change would be moving from: Notes > ??????????? ???? To: Notes > 15 You do lose one piece of functionality, admittedly, but being able to click on a little circle with no indication of where the link goes isn?t much help to anyone. Plus, the little circle links won?t work as expected immediately in version uifix-0.0.4 if there are more than 4 circles in that section without the user first clicking the corresponding ?Please click to load records? placeholder. Mark From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kari R Smith Sent: Monday, September 14, 2015 3:55 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] ui-fix 0.0.4 Hi Brad and all, I like having the visual indicator that there are completed sub-records, which serves as a reminder for reference and collections folks to look for a note or other sub-record. However, if removing them speeds rendering time then I would vote in favor of removing them. Kari Smith From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brad Westbrook Sent: Monday, September 14, 2015 1:35 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] ui-fix 0.0.4 Hi, Maureen, Thanks very much for your helpful response. We would certainly like to hear from others as well during the next few days leading up to the 3rd quarter release. Maureen, by ?those little boxes on the left navigation??, do you mean the little circles that appear under each sub-record label when a sub-record of that type is present in the record? If so, then I would say the cost of those circles (time to render) outweighs their utility (which is to show how many sub-records of that type are included in the overall record and to allow users to jump from an individual circle to the corresponding sub-record). As for workshops, we have not done anything with these devices other than point out their presence. Before we decide to remove them, does anybody make use of them? Brad W. Bradley D. Westbrook Program Manager brad.westbrook at lyrasis.org 800.999.8558 x2910 678.235.2910 bradley_d_westbrook (Skype) [cid:image003.png at 01CE734E.FD759D30] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Callahan, Maureen Sent: Monday, September 14, 2015 12:19 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] ui-fix 0.0.4 Hi Chris, I like that the ?1? and ?2? pills stay with the two components I?ve selected to move to the end of the list even after I?ve clicked to allow editing on the record ? this helps make it much more clear that something wonky has happened (that ?2? has been moved to the end of the list but that ?1? has been moved to the third-from-last position). I have to wonder ? are you thinking that this kind of visual indication is the best that can be done? Is it just not possible for ?1? and ?2? to be moved to the end of the list where they belong? I also wonder if the labelling of ?1?,?2?, etc. are a little ambiguous. I know what they?re doing, since you explained it to us. Would a better label perhaps be ?1st selected?, ?2nd selected?, etc? Also, the click-to-load for links to many subrecords is looking really good. It makes it possible to load records that had failed to load before. Awesome!. I?m wondering ? what do those little boxes on the left navigation really get us? Maybe folks who have taught classes can chime in here, but I?m not sure that users really understand the relationship between the boxes and the numbers of subrecords. And even once they do understand them, I?m not sure that they add much. I noticed that the HM report said that these take time to render ? it might be good to shave this off. Maureen On Sep 11, 2015, at 3:24 PM, Chris Fitzpatrick > wrote: Hi everyone, I've made a few tweaks to the tree ordering process. The process is a little smoother now, since it locks down what a user can do in the edit process, which is making it easier to see where some of the issues are. The newest version is here : MailScanner has detected a possible fraud attempt from "urldefense.proofpoint.com" claiming to be https://github.com/archivesspace/archivesspace/releases/tag/0.0.4 I've also update the version at MailScanner has detected a possible fraud attempt from "urldefense.proofpoint.com" claiming to be http://test.archivesspace.org, which you can log into and test with the admin/admin login. Please have a look and let us know what you think. Thanks again. best, chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 MailScanner has detected a possible fraud attempt from "urldefense.proofpoint.com" claiming to be http://archivesspace.org/ -------------- next part -------------- An HTML attachment was scrubbed... URL: From Margaret.Hughes at ucsf.edu Wed Sep 16 14:19:27 2015 From: Margaret.Hughes at ucsf.edu (Hughes, Margaret (Library)) Date: Wed, 16 Sep 2015 18:19:27 +0000 Subject: [Archivesspace_Users_Group] Legacy MS Word finding aids Message-ID: <97D70967DDC99445AD5ECD700A905CAC5DE7FF4B@ex08.net.ucsf.edu> Good morning illustrious ASpacers, I'm wondering if anyone is willing to share their thoughts or experiences regarding strategies to get MS Word (or other word processing applications) legacy finding aids into ASpace. Some of the specifics: We have approximately 400 of the legacy finding aids. They are not in EAD or online. They don't follow a standard template-- location of fields and data included vary widely. For those reasons, I'm skeptical that an automated process for getting the Word into EAD would be feasible for us and leaning towards hand entering the finding aids. Again, if anyone is willing to share their own experience tackling this issue, successes or failures, I would really appreciate it! Best, Margaret UCSF Archives & Special Collections -------------- next part -------------- An HTML attachment was scrubbed... URL: From img7u at eservices.virginia.edu Wed Sep 16 15:17:28 2015 From: img7u at eservices.virginia.edu (Glendon, Ivey Marie (img7u)) Date: Wed, 16 Sep 2015 19:17:28 +0000 Subject: [Archivesspace_Users_Group] Legacy MS Word finding aids In-Reply-To: <97D70967DDC99445AD5ECD700A905CAC5DE7FF4B@ex08.net.ucsf.edu> References: <97D70967DDC99445AD5ECD700A905CAC5DE7FF4B@ex08.net.ucsf.edu> Message-ID: Hi Margaret, We have been working at UVa on this very issue. We?ve developed software (dubbed ?Transmog?) and were able to hire a fantastic intern this summer to test it for us. To our delight, our intern was able to convert approximately 50 MS Word finding aids for us this summer into EAD XML for upload to ArchivesSpace. We hope to be able to make the tool more widely available this fall. If you or anyone else on the list is interested in working with Transmog, please contact me directly and I?ll be in touch in the coming weeks. Ivey Ivey Glendon Manager, Metadata Analysis & Design Collections Access & Discovery University of Virginia Library glendon at virginia.edu | (434) 243-0634 From: > on behalf of "Hughes, Margaret (Library)" > Reply-To: Archivesspace Users Group > Date: Wednesday, September 16, 2015 at 2:19 PM To: "archivesspace_users_group at lyralists.lyrasis.org" > Subject: [Archivesspace_Users_Group] Legacy MS Word finding aids Good morning illustrious ASpacers, I'm wondering if anyone is willing to share their thoughts or experiences regarding strategies to get MS Word (or other word processing applications) legacy finding aids into ASpace. Some of the specifics: We have approximately 400 of the legacy finding aids. They are not in EAD or online. They don't follow a standard template-- location of fields and data included vary widely. For those reasons, I'm skeptical that an automated process for getting the Word into EAD would be feasible for us and leaning towards hand entering the finding aids. Again, if anyone is willing to share their own experience tackling this issue, successes or failures, I would really appreciate it! Best, Margaret UCSF Archives & Special Collections -------------- next part -------------- An HTML attachment was scrubbed... URL: From akroeger at unomaha.edu Wed Sep 16 16:01:39 2015 From: akroeger at unomaha.edu (Angela Kroeger) Date: Wed, 16 Sep 2015 20:01:39 +0000 Subject: [Archivesspace_Users_Group] Provenance note in accession record Message-ID: The provenance note in an accession record does not migrate in any form into a resource record spawned from the accession record. Does anyone know of any setting, script, plugin, or other way to make the contents of the provenance note copy over into, say, a custodial history note in the spawned resource record? Right now, we are manually copying and pasting them. Thank you! Angela Kroeger akroeger at unomaha.edu Archives and Special Collections Associate Dr. C.C. and Mabel L. Criss Library University of Nebraska at Omaha (402) 554-4159 -------------- next part -------------- A non-text attachment was scrubbed... Name: winmail.dat Type: application/ms-tnef Size: 11192 bytes Desc: not available URL: From luftsche at usc.edu Wed Sep 16 16:38:28 2015 From: luftsche at usc.edu (Susan Luftschein) Date: Wed, 16 Sep 2015 20:38:28 +0000 Subject: [Archivesspace_Users_Group] Provenance note in accession record In-Reply-To: References: Message-ID: Hi Angela, Thanks for bringing this up. This has been one of the things I keep meaning to mention to the developers as an enhancement for a future release, because I'm tired of doing that cutting and pasting. Chris and Brad, can we consider this a formal request? Thanks, Sue Sue Luftschein Archival and Metadata Librarian USC Libraries Special Collections University of Southern California Doheny Memorial Library 3550 Trousdale Parkway, Room 207 Los Angeles, CA 90089-0189 tel:213-740-4046 fax:213-740-2343 luftsche at usc.edu From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Angela Kroeger Sent: Wednesday, September 16, 2015 1:02 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Provenance note in accession record The provenance note in an accession record does not migrate in any form into a resource record spawned from the accession record. Does anyone know of any setting, script, plugin, or other way to make the contents of the provenance note copy over into, say, a custodial history note in the spawned resource record? Right now, we are manually copying and pasting them. Thank you! Angela Kroeger akroeger at unomaha.edu Archives and Special Collections Associate Dr. C.C. and Mabel L. Criss Library University of Nebraska at Omaha (402) 554-4159 -------------- next part -------------- An HTML attachment was scrubbed... URL: From brad.westbrook at lyrasis.org Wed Sep 16 16:49:19 2015 From: brad.westbrook at lyrasis.org (Brad Westbrook) Date: Wed, 16 Sep 2015 20:49:19 +0000 Subject: [Archivesspace_Users_Group] Provenance note in accession record In-Reply-To: References: Message-ID: Hi, Sue and Angela, I filed a feature request; see https://archivesspace.atlassian.net/browse/AR-1327. Brad From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Susan Luftschein Sent: Wednesday, September 16, 2015 4:38 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Provenance note in accession record Hi Angela, Thanks for bringing this up. This has been one of the things I keep meaning to mention to the developers as an enhancement for a future release, because I'm tired of doing that cutting and pasting. Chris and Brad, can we consider this a formal request? Thanks, Sue Sue Luftschein Archival and Metadata Librarian USC Libraries Special Collections University of Southern California Doheny Memorial Library 3550 Trousdale Parkway, Room 207 Los Angeles, CA 90089-0189 tel:213-740-4046 fax:213-740-2343 luftsche at usc.edu From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Angela Kroeger Sent: Wednesday, September 16, 2015 1:02 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Provenance note in accession record The provenance note in an accession record does not migrate in any form into a resource record spawned from the accession record. Does anyone know of any setting, script, plugin, or other way to make the contents of the provenance note copy over into, say, a custodial history note in the spawned resource record? Right now, we are manually copying and pasting them. Thank you! Angela Kroeger akroeger at unomaha.edu Archives and Special Collections Associate Dr. C.C. and Mabel L. Criss Library University of Nebraska at Omaha (402) 554-4159 -------------- next part -------------- An HTML attachment was scrubbed... URL: From psuda1 at tulane.edu Wed Sep 16 16:59:22 2015 From: psuda1 at tulane.edu (Suda, Phillip J) Date: Wed, 16 Sep 2015 20:59:22 +0000 Subject: [Archivesspace_Users_Group] ArchivesSpace or Islandora? Message-ID: Good afternoon all, It is my understanding that Islandora and Hydra allow for the ingest & display of EAD records in their systems. Finding Aids could then be displayed via this systems. Are there libraries out there that are using both systems, Islandora/Hydra and ASpace? I do not currently see the benefit of having both systems as they both accomplish similar tasks (creation, ingest, display, maintenance of EAD). If you have both: what workflows are you using to get content from ASpace to Islandora or Hydra? If you decided one over the other: why? I am trying to see what I am missing. Thanks for any help with these questions. Thanks, Phil Phillip Suda Systems Librarian Howard-Tilton Memorial Library Tulane University psuda1 at tulane.edu 504-865-5607 -------------- next part -------------- An HTML attachment was scrubbed... URL: From smithkr at mit.edu Wed Sep 16 17:06:16 2015 From: smithkr at mit.edu (Kari R Smith) Date: Wed, 16 Sep 2015 21:06:16 +0000 Subject: [Archivesspace_Users_Group] ArchivesSpace or Islandora? In-Reply-To: References: Message-ID: <29F559819ACA9A4FBF208407D4B63ABBC7A11511@OC11EXPO32.exchange.mit.edu> Hi, Phil. I'll give you a brief answer and others will no doubt chime in. Managing archival collections is much more than just the EAD finding aid. There is accession information, rights information, location (of digital and physical material), and the need to add notes that are not public about content or processing, conservation, and other activities that are done on or about the archival materials. ArchivesSpace is a system that allows for the building of this collections management data over time. Displaying the findings aids to the public is only one function for archival collections management and making those collections available and understandable. So, using both systems does make sense. They both do things that the other doesn't do and there is a little bit of overlap also. Your archivists will be able to fill you in on how they manage their collections and collections information and why they believe they need both systems. Kari Kari R. Smith, Digital Archivist MIT Libraries, Institute Archives and Special Collections 617-258-5568 | smithkr (at) mit.edu http://libraries.mit.edu/archives/ From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Suda, Phillip J Sent: Wednesday, September 16, 2015 4:59 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] ArchivesSpace or Islandora? Good afternoon all, It is my understanding that Islandora and Hydra allow for the ingest & display of EAD records in their systems. Finding Aids could then be displayed via this systems. Are there libraries out there that are using both systems, Islandora/Hydra and ASpace? I do not currently see the benefit of having both systems as they both accomplish similar tasks (creation, ingest, display, maintenance of EAD). If you have both: what workflows are you using to get content from ASpace to Islandora or Hydra? If you decided one over the other: why? I am trying to see what I am missing. Thanks for any help with these questions. Thanks, Phil Phillip Suda Systems Librarian Howard-Tilton Memorial Library Tulane University psuda1 at tulane.edu 504-865-5607 -------------- next part -------------- An HTML attachment was scrubbed... URL: From psuda1 at tulane.edu Wed Sep 16 17:20:16 2015 From: psuda1 at tulane.edu (Suda, Phillip J) Date: Wed, 16 Sep 2015 21:20:16 +0000 Subject: [Archivesspace_Users_Group] ArchivesSpace or Islandora? In-Reply-To: <29F559819ACA9A4FBF208407D4B63ABBC7A11511@OC11EXPO32.exchange.mit.edu> References: <29F559819ACA9A4FBF208407D4B63ABBC7A11511@OC11EXPO32.exchange.mit.edu> Message-ID: Kari, I am a glad for your comments, most helpful. I am doing research on this very topic. It seems that not only the EAD could be ingested into another system like Islandora or Hydra. Ingest forms allow for XML or other datastreams to be ingested and then linked to digital objects, etc. So it seems like accession info, rights info, location info, etc could be created or ingested in these other systems. The display is configurable so private content could be hidden from public view. I need to find out from Islandora and Hydra institutions if this is accurate. Again, thanks for your help. This is obvious an initial pondering/questioning on my part. Thanks again, Phil From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kari R Smith Sent: Wednesday, September 16, 2015 4:06 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] ArchivesSpace or Islandora? Hi, Phil. I'll give you a brief answer and others will no doubt chime in. Managing archival collections is much more than just the EAD finding aid. There is accession information, rights information, location (of digital and physical material), and the need to add notes that are not public about content or processing, conservation, and other activities that are done on or about the archival materials. ArchivesSpace is a system that allows for the building of this collections management data over time. Displaying the findings aids to the public is only one function for archival collections management and making those collections available and understandable. So, using both systems does make sense. They both do things that the other doesn't do and there is a little bit of overlap also. Your archivists will be able to fill you in on how they manage their collections and collections information and why they believe they need both systems. Kari Kari R. Smith, Digital Archivist MIT Libraries, Institute Archives and Special Collections 617-258-5568 | smithkr (at) mit.edu http://libraries.mit.edu/archives/ From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Suda, Phillip J Sent: Wednesday, September 16, 2015 4:59 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] ArchivesSpace or Islandora? Good afternoon all, It is my understanding that Islandora and Hydra allow for the ingest & display of EAD records in their systems. Finding Aids could then be displayed via this systems. Are there libraries out there that are using both systems, Islandora/Hydra and ASpace? I do not currently see the benefit of having both systems as they both accomplish similar tasks (creation, ingest, display, maintenance of EAD). If you have both: what workflows are you using to get content from ASpace to Islandora or Hydra? If you decided one over the other: why? I am trying to see what I am missing. Thanks for any help with these questions. Thanks, Phil Phillip Suda Systems Librarian Howard-Tilton Memorial Library Tulane University psuda1 at tulane.edu 504-865-5607 -------------- next part -------------- An HTML attachment was scrubbed... URL: From mxh597 at case.edu Wed Sep 16 17:16:17 2015 From: mxh597 at case.edu (Melissa Hubbard) Date: Wed, 16 Sep 2015 17:16:17 -0400 Subject: [Archivesspace_Users_Group] ArchivesSpace or Islandora? In-Reply-To: <29F559819ACA9A4FBF208407D4B63ABBC7A11511@OC11EXPO32.exchange.mit.edu> References: <29F559819ACA9A4FBF208407D4B63ABBC7A11511@OC11EXPO32.exchange.mit.edu> Message-ID: <0E9988D0-2BA4-4926-BBAB-3FEA04CF5D58@case.edu> Kari?s thinking is similar to ours (we have both ASpace and Hydra, though ASpace is very new to us). The library ILS is a good metaphor for ASpace and other similar collection management systems?an ILS displays catalog records to the public, but it also tracks various workflows such as acquisitions and circulation, integrating the physical and intellectual management of the collection with the descriptive metadata. ASpace is designed to do this in a way that is optimized for archival collections. We may use Hydra as a front end for our EAD finding aids; we haven?t made that decision yet. If others have workflows for doing so, I?d be very interested to hear about them! Cheers, Melissa ? Melissa A. Hubbard Head of Special Collections & Archives Kelvin Smith Library Case Western Reserve University Cleveland, OH 44106 phone: 216-368-0559 email: melissa.hubbard at case.edu > On Sep 16, 2015, at 5:06 PM, Kari R Smith wrote: > > Hi, Phil. I?ll give you a brief answer and others will no doubt chime in. > Managing archival collections is much more than just the EAD finding aid. There is accession information, rights information, location (of digital and physical material), and the need to add notes that are not public about content or processing, conservation, and other activities that are done on or about the archival materials. ArchivesSpace is a system that allows for the building of this collections management data over time. Displaying the findings aids to the public is only one function for archival collections management and making those collections available and understandable. > > So, using both systems does make sense. They both do things that the other doesn?t do and there is a little bit of overlap also. Your archivists will be able to fill you in on how they manage their collections and collections information and why they believe they need both systems. > > Kari > > Kari R. Smith, Digital Archivist > MIT Libraries, Institute Archives and Special Collections > 617-258-5568 | smithkr (at) mit.edu > http://libraries.mit.edu/archives/ > > > ? <> > From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Suda, Phillip J > Sent: Wednesday, September 16, 2015 4:59 PM > To: Archivesspace Users Group > Subject: [Archivesspace_Users_Group] ArchivesSpace or Islandora? > > Good afternoon all, > > It is my understanding that Islandora and Hydra allow for the ingest & display of EAD records in their systems. Finding Aids could then be displayed via this systems. Are there libraries out there that are using both systems, Islandora/Hydra and ASpace? I do not currently see the benefit of having both systems as they both accomplish similar tasks (creation, ingest, display, maintenance of EAD). > > If you have both: what workflows are you using to get content from ASpace to Islandora or Hydra? > > If you decided one over the other: why? > > I am trying to see what I am missing. > > Thanks for any help with these questions. > > Thanks, > > Phil > > Phillip Suda > Systems Librarian > Howard-Tilton Memorial Library > Tulane University > psuda1 at tulane.edu > 504-865-5607 > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From psuda1 at tulane.edu Wed Sep 16 17:28:06 2015 From: psuda1 at tulane.edu (Suda, Phillip J) Date: Wed, 16 Sep 2015 21:28:06 +0000 Subject: [Archivesspace_Users_Group] ArchivesSpace or Islandora? In-Reply-To: <0E9988D0-2BA4-4926-BBAB-3FEA04CF5D58@case.edu> References: <29F559819ACA9A4FBF208407D4B63ABBC7A11511@OC11EXPO32.exchange.mit.edu> <0E9988D0-2BA4-4926-BBAB-3FEA04CF5D58@case.edu> Message-ID: Thanks! This is what I needed to hear. Thank you, Phil From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Melissa Hubbard Sent: Wednesday, September 16, 2015 4:16 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] ArchivesSpace or Islandora? Kari?s thinking is similar to ours (we have both ASpace and Hydra, though ASpace is very new to us). The library ILS is a good metaphor for ASpace and other similar collection management systems?an ILS displays catalog records to the public, but it also tracks various workflows such as acquisitions and circulation, integrating the physical and intellectual management of the collection with the descriptive metadata. ASpace is designed to do this in a way that is optimized for archival collections. We may use Hydra as a front end for our EAD finding aids; we haven?t made that decision yet. If others have workflows for doing so, I?d be very interested to hear about them! Cheers, Melissa ? Melissa A. Hubbard Head of Special Collections & Archives Kelvin Smith Library Case Western Reserve University Cleveland, OH 44106 phone: 216-368-0559 email: melissa.hubbard at case.edu On Sep 16, 2015, at 5:06 PM, Kari R Smith > wrote: Hi, Phil. I?ll give you a brief answer and others will no doubt chime in. Managing archival collections is much more than just the EAD finding aid. There is accession information, rights information, location (of digital and physical material), and the need to add notes that are not public about content or processing, conservation, and other activities that are done on or about the archival materials. ArchivesSpace is a system that allows for the building of this collections management data over time. Displaying the findings aids to the public is only one function for archival collections management and making those collections available and understandable. So, using both systems does make sense. They both do things that the other doesn?t do and there is a little bit of overlap also. Your archivists will be able to fill you in on how they manage their collections and collections information and why they believe they need both systems. Kari Kari R. Smith, Digital Archivist MIT Libraries, Institute Archives and Special Collections 617-258-5568 | smithkr (at) mit.edu http://libraries.mit.edu/archives/ From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Suda, Phillip J Sent: Wednesday, September 16, 2015 4:59 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] ArchivesSpace or Islandora? Good afternoon all, It is my understanding that Islandora and Hydra allow for the ingest & display of EAD records in their systems. Finding Aids could then be displayed via this systems. Are there libraries out there that are using both systems, Islandora/Hydra and ASpace? I do not currently see the benefit of having both systems as they both accomplish similar tasks (creation, ingest, display, maintenance of EAD). If you have both: what workflows are you using to get content from ASpace to Islandora or Hydra? If you decided one over the other: why? I am trying to see what I am missing. Thanks for any help with these questions. Thanks, Phil Phillip Suda Systems Librarian Howard-Tilton Memorial Library Tulane University psuda1 at tulane.edu 504-865-5607 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From christine.dibella at lyrasis.org Wed Sep 16 17:47:56 2015 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Wed, 16 Sep 2015 21:47:56 +0000 Subject: [Archivesspace_Users_Group] Fwd: Restricting Agent contact information? References: Message-ID: <51AD5AEF-31E1-41E9-B269-811671A1EE51@lyrasis.org> Forwarded on Michelle's behalf Begin forwarded message: From: Michelle Paquette > Date: September 16, 2015, 5:42:01 PM EDT To: "archivesspace_users_group-bounces at lyralists.lyrasis.org" > Subject: Restricting Agent contact information? Hello all, We've recently made the switch to ASpace and had a question about agent records. Is there any way to restrict the agent contact information portion so that it's only visible to high-level users (as opposed to basic data entry and advanced data entry, for example). We'd like to be able to restrict our donor contact information to just specific user groups but in all the testing I've done I haven't found a way to make it happen. If there isn't a way, we'd love to know if this is a concern shared by other institutions using ASpace. Thanks in advance! Michelle Michelle Paquette Cataloging & Metadata Librarian Stanford University Libraries Dept. of Special Collections 425 Broadway, Suite 200 Redwood City, CA 94063 mpaquett at stanford.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From mpaquett at stanford.edu Wed Sep 16 17:50:25 2015 From: mpaquett at stanford.edu (Michelle Paquette) Date: Wed, 16 Sep 2015 21:50:25 +0000 Subject: [Archivesspace_Users_Group] Fwd: Restricting Agent contact information? In-Reply-To: <51AD5AEF-31E1-41E9-B269-811671A1EE51@lyrasis.org> References: , <51AD5AEF-31E1-41E9-B269-811671A1EE51@lyrasis.org> Message-ID: Thank you Christine! Obviously I need to fix my auto-fill for the archivesspace user group email address. Michelle Paquette Cataloging & Metadata Librarian Stanford University Libraries Dept. of Special Collections 425 Broadway, Suite 200 Redwood City, CA 94063 mpaquett at stanford.edu ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Christine Di Bella Sent: Wednesday, September 16, 2015 2:47 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Fwd: Restricting Agent contact information? Forwarded on Michelle's behalf Begin forwarded message: From: Michelle Paquette > Date: September 16, 2015, 5:42:01 PM EDT To: "archivesspace_users_group-bounces at lyralists.lyrasis.org" > Subject: Restricting Agent contact information? Hello all, We've recently made the switch to ASpace and had a question about agent records. Is there any way to restrict the agent contact information portion so that it's only visible to high-level users (as opposed to basic data entry and advanced data entry, for example). We'd like to be able to restrict our donor contact information to just specific user groups but in all the testing I've done I haven't found a way to make it happen. If there isn't a way, we'd love to know if this is a concern shared by other institutions using ASpace. Thanks in advance! Michelle Michelle Paquette Cataloging & Metadata Librarian Stanford University Libraries Dept. of Special Collections 425 Broadway, Suite 200 Redwood City, CA 94063 mpaquett at stanford.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From tcramer at stanford.edu Wed Sep 16 20:10:45 2015 From: tcramer at stanford.edu (Tom Cramer) Date: Thu, 17 Sep 2015 00:10:45 +0000 Subject: [Archivesspace_Users_Group] ArchivesSpace or Islandora? In-Reply-To: <0E9988D0-2BA4-4926-BBAB-3FEA04CF5D58@case.edu> References: <29F559819ACA9A4FBF208407D4B63ABBC7A11511@OC11EXPO32.exchange.mit.edu> <0E9988D0-2BA4-4926-BBAB-3FEA04CF5D58@case.edu> Message-ID: <76CF0ED8-833B-4B34-873B-E04CE40CF252@stanford.edu> Phil, I?m not aware of anyone using Hydra as an archival management system that accomplishes the same functions and archival business processes as ArchivesSpace; I guess it could be done, but you?d end up duplicating a lot of the ArchivesSpace logic (and effort). On the other hand, I know there are a LOT of people looking at integrating their Hydra (and also Islandora) digital repositories with their ASpace instance?digital object management being handled in the former, and archival accessioning and record management handled in the latter. There have been several discussions (like at DLF in 2013) on codifying a set of APIs and interaction patterns that would let each system do what it does best, but still manage the exchange of information somewhat fluidly across systems. There are also a lot of people who have exported their EAD from a local management system, indexed it, and then presented it with compelling interface?many times with Blacklight (which is a big part of Hydra?s UI). These links have some examples that you may find useful. EAD in Blacklight discussion at LDCX 2014 ArcLight discussion at LDCX 2015 At Stanford we just moved to ArchivesSpace (yay!) in production, and also use Hydra for digital object management, and Blacklight for a lot of search / digital collection viewing needs. As with Kari and Melissa, our plans are to increasingly integrate ASpace with our repository when the contents of the archival collection include digital objects. There is also a Hydra Archivists Interest Group that discusses issues like this on a regular basis, and you may be intrested in joining and tracking the discussions. (Everyone is welcome regardless of current state of Hydra adoption.) HTH, - Tom | Tom Cramer | Assistant University Librarian | Director, Digital Library Systems & Services | Chief Technology Strategist | Stanford University Libraries | tcramer at stanford.edu On Sep 16, 2015, at 2:16 PM, Melissa Hubbard > wrote: Kari?s thinking is similar to ours (we have both ASpace and Hydra, though ASpace is very new to us). The library ILS is a good metaphor for ASpace and other similar collection management systems?an ILS displays catalog records to the public, but it also tracks various workflows such as acquisitions and circulation, integrating the physical and intellectual management of the collection with the descriptive metadata. ASpace is designed to do this in a way that is optimized for archival collections. We may use Hydra as a front end for our EAD finding aids; we haven?t made that decision yet. If others have workflows for doing so, I?d be very interested to hear about them! Cheers, Melissa ? Melissa A. Hubbard Head of Special Collections & Archives Kelvin Smith Library Case Western Reserve University Cleveland, OH 44106 phone: 216-368-0559 email: melissa.hubbard at case.edu On Sep 16, 2015, at 5:06 PM, Kari R Smith > wrote: Hi, Phil. I?ll give you a brief answer and others will no doubt chime in. Managing archival collections is much more than just the EAD finding aid. There is accession information, rights information, location (of digital and physical material), and the need to add notes that are not public about content or processing, conservation, and other activities that are done on or about the archival materials. ArchivesSpace is a system that allows for the building of this collections management data over time. Displaying the findings aids to the public is only one function for archival collections management and making those collections available and understandable. So, using both systems does make sense. They both do things that the other doesn?t do and there is a little bit of overlap also. Your archivists will be able to fill you in on how they manage their collections and collections information and why they believe they need both systems. Kari Kari R. Smith, Digital Archivist MIT Libraries, Institute Archives and Special Collections 617-258-5568 | smithkr (at) mit.edu http://libraries.mit.edu/archives/ From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Suda, Phillip J Sent: Wednesday, September 16, 2015 4:59 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] ArchivesSpace or Islandora? Good afternoon all, It is my understanding that Islandora and Hydra allow for the ingest & display of EAD records in their systems. Finding Aids could then be displayed via this systems. Are there libraries out there that are using both systems, Islandora/Hydra and ASpace? I do not currently see the benefit of having both systems as they both accomplish similar tasks (creation, ingest, display, maintenance of EAD). If you have both: what workflows are you using to get content from ASpace to Islandora or Hydra? If you decided one over the other: why? I am trying to see what I am missing. Thanks for any help with these questions. Thanks, Phil Phillip Suda Systems Librarian Howard-Tilton Memorial Library Tulane University psuda1 at tulane.edu 504-865-5607 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From psuda1 at tulane.edu Wed Sep 16 20:32:03 2015 From: psuda1 at tulane.edu (Suda, Phillip J) Date: Thu, 17 Sep 2015 00:32:03 +0000 Subject: [Archivesspace_Users_Group] ArchivesSpace or Islandora? Message-ID: Thanks Tom. I really appreciate this. I am going to start looking at a workflow from ArchivesSpace to Islandora. What is your current workflow for ArchivesSpace to Hydra? Or are those still in the works? With all of these systems, I am looking for something more streamlined and efficient. Also, I hope that these systems can become less siloed. Thanks again, Phil On Sep 16, 2015 7:11 PM, Tom Cramer wrote: Phil, I?m not aware of anyone using Hydra as an archival management system that accomplishes the same functions and archival business processes as ArchivesSpace; I guess it could be done, but you?d end up duplicating a lot of the ArchivesSpace logic (and effort). On the other hand, I know there are a LOT of people looking at integrating their Hydra (and also Islandora) digital repositories with their ASpace instance?digital object management being handled in the former, and archival accessioning and record management handled in the latter. There have been several discussions (like at DLF in 2013) on codifying a set of APIs and interaction patterns that would let each system do what it does best, but still manage the exchange of information somewhat fluidly across systems. There are also a lot of people who have exported their EAD from a local management system, indexed it, and then presented it with compelling interface?many times with Blacklight (which is a big part of Hydra?s UI). These links have some examples that you may find useful. EAD in Blacklight discussion at LDCX 2014 ArcLight discussion at LDCX 2015 At Stanford we just moved to ArchivesSpace (yay!) in production, and also use Hydra for digital object management, and Blacklight for a lot of search / digital collection viewing needs. As with Kari and Melissa, our plans are to increasingly integrate ASpace with our repository when the contents of the archival collection include digital objects. There is also a Hydra Archivists Interest Group that discusses issues like this on a regular basis, and you may be intrested in joining and tracking the discussions. (Everyone is welcome regardless of current state of Hydra adoption.) HTH, - Tom | Tom Cramer | Assistant University Librarian | Director, Digital Library Systems & Services | Chief Technology Strategist | Stanford University Libraries | tcramer at stanford.edu On Sep 16, 2015, at 2:16 PM, Melissa Hubbard > wrote: Kari?s thinking is similar to ours (we have both ASpace and Hydra, though ASpace is very new to us). The library ILS is a good metaphor for ASpace and other similar collection management systems?an ILS displays catalog records to the public, but it also tracks various workflows such as acquisitions and circulation, integrating the physical and intellectual management of the collection with the descriptive metadata. ASpace is designed to do this in a way that is optimized for archival collections. We may use Hydra as a front end for our EAD finding aids; we haven?t made that decision yet. If others have workflows for doing so, I?d be very interested to hear about them! Cheers, Melissa ? Melissa A. Hubbard Head of Special Collections & Archives Kelvin Smith Library Case Western Reserve University Cleveland, OH 44106 phone: 216-368-0559 email: melissa.hubbard at case.edu On Sep 16, 2015, at 5:06 PM, Kari R Smith > wrote: Hi, Phil. I?ll give you a brief answer and others will no doubt chime in. Managing archival collections is much more than just the EAD finding aid. There is accession information, rights information, location (of digital and physical material), and the need to add notes that are not public about content or processing, conservation, and other activities that are done on or about the archival materials. ArchivesSpace is a system that allows for the building of this collections management data over time. Displaying the findings aids to the public is only one function for archival collections management and making those collections available and understandable. So, using both systems does make sense. They both do things that the other doesn?t do and there is a little bit of overlap also. Your archivists will be able to fill you in on how they manage their collections and collections information and why they believe they need both systems. Kari Kari R. Smith, Digital Archivist MIT Libraries, Institute Archives and Special Collections 617-258-5568 | smithkr (at) mit.edu http://libraries.mit.edu/archives/ From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Suda, Phillip J Sent: Wednesday, September 16, 2015 4:59 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] ArchivesSpace or Islandora? Good afternoon all, It is my understanding that Islandora and Hydra allow for the ingest & display of EAD records in their systems. Finding Aids could then be displayed via this systems. Are there libraries out there that are using both systems, Islandora/Hydra and ASpace? I do not currently see the benefit of having both systems as they both accomplish similar tasks (creation, ingest, display, maintenance of EAD). If you have both: what workflows are you using to get content from ASpace to Islandora or Hydra? If you decided one over the other: why? I am trying to see what I am missing. Thanks for any help with these questions. Thanks, Phil Phillip Suda Systems Librarian Howard-Tilton Memorial Library Tulane University psuda1 at tulane.edu 504-865-5607 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From j at minorscience.com Wed Sep 16 21:08:14 2015 From: j at minorscience.com (Jason Loeffler) Date: Wed, 16 Sep 2015 21:08:14 -0400 Subject: [Archivesspace_Users_Group] ArchivesSpace or Islandora? In-Reply-To: References: Message-ID: We're making heavy use of the ArchivesSpace API to shuttle data between AS and Islandora via HTTP methods. It's fairly straightforward once you identify a workflow that works for your use-case. Is an abstracted set of tools of interest to the community? Jason Loeffler Principal Minor Science | Application Development & Metadata Strategy Brooklyn, New York Thanks Tom. I really appreciate this. I am going to start looking at a workflow from ArchivesSpace to Islandora. What is your current workflow for ArchivesSpace to Hydra? Or are those still in the works? With all of these systems, I am looking for something more streamlined and efficient. Also, I hope that these systems can become less siloed. Thanks again, Phil On Sep 16, 2015 7:11 PM, Tom Cramer wrote: Phil, I?m not aware of anyone using Hydra as an archival management system that accomplishes the same functions and archival business processes as ArchivesSpace; I guess it could be done, but you?d end up duplicating a lot of the ArchivesSpace logic (and effort). On the other hand, I know there are a LOT of people looking at integrating their Hydra (and also Islandora) digital repositories with their ASpace instance?digital object management being handled in the former, and archival accessioning and record management handled in the latter. There have been several discussions (like at DLF in 2013 ) on codifying a set of APIs and interaction patterns that would let each system do what it does best, but still manage the exchange of information somewhat fluidly across systems. There are also a lot of people who have exported their EAD from a local management system, indexed it, and then presented it with compelling interface?many times with Blacklight (which is a big part of Hydra?s UI). These links have some examples that you may find useful. EAD in Blacklight discussion at LDCX 2014 ArcLight discussion at LDCX 2015 At Stanford we just moved to ArchivesSpace (yay!) in production, and also use Hydra for digital object management, and Blacklight for a lot of search / digital collection viewing needs. As with Kari and Melissa, our plans are to increasingly integrate ASpace with our repository when the contents of the archival collection include digital objects. There is also a Hydra Archivists Interest Group that discusses issues like this on a regular basis, and you may be intrested in joining and tracking the discussions. (Everyone is welcome regardless of current state of Hydra adoption.) HTH, - Tom | Tom Cramer | Assistant University Librarian | Director, Digital Library Systems & Services | Chief Technology Strategist | Stanford University Libraries | tcramer at stanford.edu On Sep 16, 2015, at 2:16 PM, Melissa Hubbard wrote: Kari?s thinking is similar to ours (we have both ASpace and Hydra, though ASpace is very new to us). The library ILS is a good metaphor for ASpace and other similar collection management systems?an ILS displays catalog records to the public, but it also tracks various workflows such as acquisitions and circulation, integrating the physical and intellectual management of the collection with the descriptive metadata. ASpace is designed to do this in a way that is optimized for archival collections. We may use Hydra as a front end for our EAD finding aids; we haven?t made that decision yet. If others have workflows for doing so, I?d be very interested to hear about them! Cheers, Melissa ? Melissa A. Hubbard Head of Special Collections & Archives Kelvin Smith Library Case Western Reserve University Cleveland, OH 44106 phone: 216-368-0559 email: melissa.hubbard at case.edu On Sep 16, 2015, at 5:06 PM, Kari R Smith wrote: Hi, Phil. I?ll give you a brief answer and others will no doubt chime in. Managing archival collections is much more than just the EAD finding aid. There is accession information, rights information, location (of digital and physical material), and the need to add notes that are not public about content or processing, conservation, and other activities that are done on or about the archival materials. ArchivesSpace is a system that allows for the building of this collections management data over time. Displaying the findings aids to the public is only one function for archival collections management and making those collections available and understandable. So, using both systems does make sense. They both do things that the other doesn?t do and there is a little bit of overlap also. Your archivists will be able to fill you in on how they manage their collections and collections information and why they believe they need both systems. Kari Kari R. Smith, Digital Archivist MIT Libraries, Institute Archives and Special Collections 617-258-5568 | smithkr (at) mit.edu http://libraries.mit.edu/archives/ *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org [ mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org ] *On Behalf Of *Suda, Phillip J *Sent:* Wednesday, September 16, 2015 4:59 PM *To:* Archivesspace Users Group *Subject:* [Archivesspace_Users_Group] ArchivesSpace or Islandora? Good afternoon all, It is my understanding that Islandora and Hydra allow for the ingest & display of EAD records in their systems. Finding Aids could then be displayed via this systems. Are there libraries out there that are using both systems, Islandora/Hydra and ASpace? I do not currently see the benefit of having both systems as they both accomplish similar tasks (creation, ingest, display, maintenance of EAD). If you have both: what workflows are you using to get content from ASpace to Islandora or Hydra? If you decided one over the other: why? I am trying to see what I am missing. Thanks for any help with these questions. Thanks, Phil Phillip Suda Systems Librarian Howard-Tilton Memorial Library Tulane University psuda1 at tulane.edu 504-865-5607 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From psuda1 at tulane.edu Wed Sep 16 21:11:18 2015 From: psuda1 at tulane.edu (Suda, Phillip J) Date: Thu, 17 Sep 2015 01:11:18 +0000 Subject: [Archivesspace_Users_Group] ArchivesSpace or Islandora? Message-ID: I would like to see a set of tools. Thanks, Phil On Sep 16, 2015 8:08 PM, Jason Loeffler wrote: We're making heavy use of the ArchivesSpace API to shuttle data between AS and Islandora via HTTP methods. It's fairly straightforward once you identify a workflow that works for your use-case. Is an abstracted set of tools of interest to the community? Jason Loeffler Principal Minor Science | Application Development & Metadata Strategy Brooklyn, New York Thanks Tom. I really appreciate this. I am going to start looking at a workflow from ArchivesSpace to Islandora. What is your current workflow for ArchivesSpace to Hydra? Or are those still in the works? With all of these systems, I am looking for something more streamlined and efficient. Also, I hope that these systems can become less siloed. Thanks again, Phil On Sep 16, 2015 7:11 PM, Tom Cramer > wrote: Phil, I?m not aware of anyone using Hydra as an archival management system that accomplishes the same functions and archival business processes as ArchivesSpace; I guess it could be done, but you?d end up duplicating a lot of the ArchivesSpace logic (and effort). On the other hand, I know there are a LOT of people looking at integrating their Hydra (and also Islandora) digital repositories with their ASpace instance?digital object management being handled in the former, and archival accessioning and record management handled in the latter. There have been several discussions (like at DLF in 2013) on codifying a set of APIs and interaction patterns that would let each system do what it does best, but still manage the exchange of information somewhat fluidly across systems. There are also a lot of people who have exported their EAD from a local management system, indexed it, and then presented it with compelling interface?many times with Blacklight (which is a big part of Hydra?s UI). These links have some examples that you may find useful. EAD in Blacklight discussion at LDCX 2014 ArcLight discussion at LDCX 2015 At Stanford we just moved to ArchivesSpace (yay!) in production, and also use Hydra for digital object management, and Blacklight for a lot of search / digital collection viewing needs. As with Kari and Melissa, our plans are to increasingly integrate ASpace with our repository when the contents of the archival collection include digital objects. There is also a Hydra Archivists Interest Group that discusses issues like this on a regular basis, and you may be intrested in joining and tracking the discussions. (Everyone is welcome regardless of current state of Hydra adoption.) HTH, - Tom | Tom Cramer | Assistant University Librarian | Director, Digital Library Systems & Services | Chief Technology Strategist | Stanford University Libraries | tcramer at stanford.edu On Sep 16, 2015, at 2:16 PM, Melissa Hubbard > wrote: Kari?s thinking is similar to ours (we have both ASpace and Hydra, though ASpace is very new to us). The library ILS is a good metaphor for ASpace and other similar collection management systems?an ILS displays catalog records to the public, but it also tracks various workflows such as acquisitions and circulation, integrating the physical and intellectual management of the collection with the descriptive metadata. ASpace is designed to do this in a way that is optimized for archival collections. We may use Hydra as a front end for our EAD finding aids; we haven?t made that decision yet. If others have workflows for doing so, I?d be very interested to hear about them! Cheers, Melissa ? Melissa A. Hubbard Head of Special Collections & Archives Kelvin Smith Library Case Western Reserve University Cleveland, OH 44106 phone: 216-368-0559 email: melissa.hubbard at case.edu On Sep 16, 2015, at 5:06 PM, Kari R Smith > wrote: Hi, Phil. I?ll give you a brief answer and others will no doubt chime in. Managing archival collections is much more than just the EAD finding aid. There is accession information, rights information, location (of digital and physical material), and the need to add notes that are not public about content or processing, conservation, and other activities that are done on or about the archival materials. ArchivesSpace is a system that allows for the building of this collections management data over time. Displaying the findings aids to the public is only one function for archival collections management and making those collections available and understandable. So, using both systems does make sense. They both do things that the other doesn?t do and there is a little bit of overlap also. Your archivists will be able to fill you in on how they manage their collections and collections information and why they believe they need both systems. Kari Kari R. Smith, Digital Archivist MIT Libraries, Institute Archives and Special Collections 617-258-5568 | smithkr (at) mit.edu http://libraries.mit.edu/archives/ From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Suda, Phillip J Sent: Wednesday, September 16, 2015 4:59 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] ArchivesSpace or Islandora? Good afternoon all, It is my understanding that Islandora and Hydra allow for the ingest & display of EAD records in their systems. Finding Aids could then be displayed via this systems. Are there libraries out there that are using both systems, Islandora/Hydra and ASpace? I do not currently see the benefit of having both systems as they both accomplish similar tasks (creation, ingest, display, maintenance of EAD). If you have both: what workflows are you using to get content from ASpace to Islandora or Hydra? If you decided one over the other: why? I am trying to see what I am missing. Thanks for any help with these questions. Thanks, Phil Phillip Suda Systems Librarian Howard-Tilton Memorial Library Tulane University psuda1 at tulane.edu 504-865-5607 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From Chris.Fitzpatrick at lyrasis.org Thu Sep 17 07:03:12 2015 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Thu, 17 Sep 2015 11:03:12 +0000 Subject: [Archivesspace_Users_Group] Invalid EAD export In-Reply-To: References: , , Message-ID: Hi All, Got a PR for this issue here => https://github.com/archivesspace/archivesspace/pull/272 So, it looks like this will be fixed in the next release. Thanks, djpillen! best, chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Chris Fitzpatrick Sent: Tuesday, September 15, 2015 3:46 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Invalid EAD export Hi Chris, Unstood. Unfortunately, the development team has limited bandwidth, so we're really needing the community to help us out, especially with these EAD issue, since it's very much a wack-a-mole type situation. b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Chris Powell Sent: Tuesday, September 15, 2015 3:35 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Invalid EAD export Thanks, we will do that. As Robin Wendler's message points out, this is likely a widespread issue and one that is difficult to fix. On Tue, Sep 15, 2015 at 9:30 AM, Chris Fitzpatrick > wrote: Hi Chris, No, unfortunately it won't. The problem is that there are so many edges cases with how people use EAD, that it's pretty much impossible to predict them all. I've probably devoted over 30 hours to the problems with

tags alone. The best bet if for you to either make a plugin or send us a pull-request with what you think the changes should be. best, Chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Chris Powell > Sent: Tuesday, September 15, 2015 3:25 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Invalid EAD export Aside from the theoretical question of export validity, this is a case where ArchivesSpace itself is importing a valid EAD and exporting invalid EAD when no changes have been made to the resource at all. Is it safe to assume that the ( content.strip.start_with?("> wrote: Hi All, I actually think it's probably more important that people have a way to get their data out rather than attempting to disallow export based on the validation to EAD. If you have problems in your records, how would you know where to find them if you were not allowed to export? Right, so if the exporter detects the note starts with markup, it assumes you've already inserted

in there, and so it leaves them. This is because a lot of folks put the

in their notes manually. If you have a different use case, it's pretty easy to modify the exporter. best, chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Chris Powell > Sent: Tuesday, September 15, 2015 3:07 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Invalid EAD export Good eye, Dallas! So yes, it looks like it just needs a better match -- on either "

" or "

> wrote: Could this be what's causing the issue? https://github.com/archivesspace/archivesspace/blob/master/backend/app/exporters/serializers/ead.rb#L18-L28 if ( content.strip.start_with?("" and "", so if a note starts with either of those (or any other tag that begins with p) the content will not get wrapped in a

tag on export. On Tue, Sep 15, 2015 at 8:36 AM, Chris Powell > wrote: I am suspicious -- the ONLY instance where this occurs is when the initial tag is persname. It seems to me this could be some sort of failed test to see if

is already there. On Tue, Sep 15, 2015 at 3:10 AM, Chris Fitzpatrick > wrote: Hi Chris, Yes, the

is one of the more unfortunate aspects of EAD. For this use case ( where you start the note with markup ), you have to add your own

tags to wrap the note. b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Chris Powell > Sent: Monday, September 14, 2015 5:42 PM To: archivesspace_users_group Subject: Re: [Archivesspace_Users_Group] Invalid EAD export Please disregard the hyphen in the example EAD import! The hazards of cutting and pasting out of Internet Explorer.

Francis Steinerwas born January 16, 1895 in New Jersey, to German parents. He was the oldest of three children.

A communist and conscientious objector [etc.]

There is no information regarding Francis Steiner after his last letter of November 7, 1920.

On Mon, Sep 14, 2015 at 11:15 AM, Chris Powell > wrote: Hello -- It appears that if the first word or phrase in any of the "notes" elements that contain a text block and support mixed content, like abstract, bioghist or scopecontent is wrapped in a persname, the EAD export is invalid as all paragraphs lack p element wrappers. I've tested this with other elements to start the first paragraph and persname to start the second paragraph and those do not cause problems, only persname to start the first paragraph. Example bioghist EAD prior to import: -

Francis Steinerwas born January 16, 1895 in New Jersey, to German parents. He was the oldest of three children.

A communist and conscientious objector [etc.]

There is no information regarding Francis Steiner after his last letter of November 7, 1920.

Example bioghist EAD after export: Biographical / HistoricalFrancis Steinerwas born January 16, 1895 in New Jersey, to German parents. He was the oldest of three children. A communist and conscientious objector [etc.] There is no information regarding Francis Steiner after his last letter of November 7, 1920. Chris Powell University of Michigan Digital Library Production Service _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Dallas Pillen Project Archivist [X] Bentley Historical Library 1150 Beal Avenue Ann Arbor, Michigan 48109-2113 734.647.3559 Twitter Facebook _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From Chris.Fitzpatrick at lyrasis.org Thu Sep 17 09:00:18 2015 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Thu, 17 Sep 2015 13:00:18 +0000 Subject: [Archivesspace_Users_Group] Google Analytics Message-ID: Hi, There was a request on how to enable google analytics in ASpace. I was going to write a plugin for this, but it's actually so simple, it might be easiest just to use the local plugin instead of having a dedicated plugin. Steps: 1) Enroll in Google Analytics, register your site ( you don't need to include the port number in the URL ) , and get your tracking code ( it'll be a block of javascript ) 2) Ensure that the local plugin is enabled in your config/config.rb ( it is by default ) 3) add your tracking code to a file called plugins/local/public/views/layout_head.html.erb 4) Restart ASpace Once the server restarts, you should start seeing traffic come in on the real time app window. best, Chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ -------------- next part -------------- An HTML attachment was scrubbed... URL: From bmg17 at psu.edu Thu Sep 17 10:01:41 2015 From: bmg17 at psu.edu (Ben Goldman) Date: Thu, 17 Sep 2015 10:01:41 -0400 (EDT) Subject: [Archivesspace_Users_Group] Google Analytics In-Reply-To: References: Message-ID: <1901042821.3620653.1442498501510.JavaMail.zimbra@psu.edu> Hey Chris, This is great. Can you confirm whether this is applicable to the staff interface too or are these instructions aimed at tracking usage in the public interface? Thanks, Ben Ben Goldman Digital Records Archivist & Sally W. Kalin Early Career Librarian for Technological Innovations Penn State University Libraries From: "Chris Fitzpatrick" To: "Archivesspace Users Group (archivesspace_users_group at lyralists.lyrasis.org)" , "Aiden Faust" Sent: Thursday, September 17, 2015 9:00:18 AM Subject: [Archivesspace_Users_Group] Google Analytics Hi, There was a request on how to enable google analytics in ASpace. I was going to write a plugin for this, but it's actually so simple, it might be easiest just to use the local plugin instead of having a dedicated plugin. Steps: 1) Enroll in Google Analytics, register your site ( you don't need to include the port number in the URL ) , and get your tracking code ( it'll be a block of javascript ) 2) Ensure that the local plugin is enabled in your config/config.rb ( it is by default ) 3) add your tracking code to a file called plugins/local/public/views/layout_head.html.erb 4) Restart ASpace Once the server restarts, you should start seeing traffic come in on the real time app window. best, Chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From mark.custer at yale.edu Thu Sep 17 10:53:51 2015 From: mark.custer at yale.edu (Custer, Mark) Date: Thu, 17 Sep 2015 14:53:51 +0000 Subject: [Archivesspace_Users_Group] Google Analytics In-Reply-To: <1901042821.3620653.1442498501510.JavaMail.zimbra@psu.edu> References: <1901042821.3620653.1442498501510.JavaMail.zimbra@psu.edu> Message-ID: I believe that this would only add the tracking code to the headers of the public interface pages (local/public/views), right? In any event, just adding GA to the current public interface might not result in the best set of data, in my opinion, since component URLs are not tied to collections, collection URLs are not tied to repositories, etc. Of course, there should be some good ways to get around this (better metadata!), and that will be part of the public redesign project. For those of you already using GA on your public ASpace sites, what has been your experience? Is anyone using Google Tag Manager with ASpace, tracking custom events, etc.? Also, would you be willing to share any of your stats? Mark From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Ben Goldman Sent: Thursday, September 17, 2015 10:02 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Google Analytics Hey Chris, This is great. Can you confirm whether this is applicable to the staff interface too or are these instructions aimed at tracking usage in the public interface? Thanks, Ben Ben Goldman Digital Records Archivist & Sally W. Kalin Early Career Librarian for Technological Innovations Penn State University Libraries ________________________________ From: "Chris Fitzpatrick" > To: "Archivesspace Users Group (archivesspace_users_group at lyralists.lyrasis.org)" >, "Aiden Faust" > Sent: Thursday, September 17, 2015 9:00:18 AM Subject: [Archivesspace_Users_Group] Google Analytics Hi, There was a request on how to enable google analytics in ASpace. I was going to write a plugin for this, but it's actually so simple, it might be easiest just to use the local plugin instead of having a dedicated plugin. Steps: 1) Enroll in Google Analytics, register your site ( you don't need to include the port number in the URL ) , and get your tracking code ( it'll be a block of javascript ) 2) Ensure that the local plugin is enabled in your config/config.rb ( it is by default ) 3) add your tracking code to a file called plugins/local/public/views/layout_head.html.erb 4) Restart ASpace Once the server restarts, you should start seeing traffic come in on the real time app window. best, Chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From Joshua.D.Shaw at dartmouth.edu Thu Sep 17 14:06:07 2015 From: Joshua.D.Shaw at dartmouth.edu (Joshua D. Shaw) Date: Thu, 17 Sep 2015 18:06:07 +0000 Subject: [Archivesspace_Users_Group] bioghist from related agent in EAD Message-ID: <3C479180-1C04-497D-AEA6-C43241E36A65@dartmouth.edu> Hi all- Just wondering if anyone knows if there are any plans to include bioghist statements from related agents in EAD exports? The only mention I've seen is from 2013 (https://groups.google.com/forum/#!msg/archivesspace/Vwsh6DGUs0M/XjKpJ3QZw-EJ). We're doing some customization of the export for our instance, so just wondering if I'll need to add this to my todo list. Thanks! Joshua -------------- next part -------------- An HTML attachment was scrubbed... URL: From brad.westbrook at lyrasis.org Thu Sep 17 14:13:17 2015 From: brad.westbrook at lyrasis.org (Brad Westbrook) Date: Thu, 17 Sep 2015 18:13:17 +0000 Subject: [Archivesspace_Users_Group] bioghist from related agent in EAD In-Reply-To: <3C479180-1C04-497D-AEA6-C43241E36A65@dartmouth.edu> References: <3C479180-1C04-497D-AEA6-C43241E36A65@dartmouth.edu> Message-ID: There are no plans to do that, Joshua. Do folks think that would a good feature? Do folks foresee any problems in doing so, now or in the future when agent records might be pulled from a national authority database? Brad W. From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Joshua D. Shaw Sent: Thursday, September 17, 2015 2:06 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] bioghist from related agent in EAD Hi all- Just wondering if anyone knows if there are any plans to include bioghist statements from related agents in EAD exports? The only mention I've seen is from 2013 (https://groups.google.com/forum/#!msg/archivesspace/Vwsh6DGUs0M/XjKpJ3QZw-EJ). We're doing some customization of the export for our instance, so just wondering if I'll need to add this to my todo list. Thanks! Joshua -------------- next part -------------- An HTML attachment was scrubbed... URL: From Joshua.D.Shaw at dartmouth.edu Thu Sep 17 15:26:37 2015 From: Joshua.D.Shaw at dartmouth.edu (Joshua D. Shaw) Date: Thu, 17 Sep 2015 19:26:37 +0000 Subject: [Archivesspace_Users_Group] bioghist from related agent in EAD Message-ID: Thanks, Brad. Todo list +1. We (Dartmouth) have a lot of *extremely* local names that may or may not ever make it into a collective db. Even if they did, that seems to be pretty far in the future, so I for one would definitely vote for including this - perhaps as an option in the export if its not the local practice to include the bioghist at a particular institution. Joshua From: Brad Westbrook Reply-To: Archivesspace Users Group Date: Thursday, September 17, 2015 at 2:13 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] bioghist from related agent in EAD There are no plans to do that, Joshua. Do folks think that would a good feature? Do folks foresee any problems in doing so, now or in the future when agent records might be pulled from a national authority database? Brad W. From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Joshua D. Shaw Sent: Thursday, September 17, 2015 2:06 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] bioghist from related agent in EAD Hi all- Just wondering if anyone knows if there are any plans to include bioghist statements from related agents in EAD exports? The only mention I've seen is from 2013 (https://groups.google.com/forum/#!msg/archivesspace/Vwsh6DGUs0M/XjKpJ3QZw-EJ). We're doing some customization of the export for our instance, so just wondering if I'll need to add this to my todo list. Thanks! Joshua -------------- next part -------------- An HTML attachment was scrubbed... URL: From mark.custer at yale.edu Thu Sep 17 15:33:06 2015 From: mark.custer at yale.edu (Custer, Mark) Date: Thu, 17 Sep 2015 19:33:06 +0000 Subject: [Archivesspace_Users_Group] bioghist from related agent in EAD In-Reply-To: References: Message-ID: ArchivesSpace +1 (but I?d also love to see how it?s handled at Dartmouth in the near term!) We?ve discussed such a feature locally, as well. There are a few details to work out, of course, but I?d like to have such an option when running exports. In addition to exports, it would also be nice to have more intertwingling of EAC and EAD in the public interface (i.e. no clicking required). The public interface enhancement project is still in its early phases, but I think that there are a lot of exciting possibilities for how ASpace can present and utilize archival descriptions in new, web-friendly ways. From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Joshua D. Shaw Sent: Thursday, September 17, 2015 3:27 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] bioghist from related agent in EAD Thanks, Brad. Todo list +1. We (Dartmouth) have a lot of *extremely* local names that may or may not ever make it into a collective db. Even if they did, that seems to be pretty far in the future, so I for one would definitely vote for including this - perhaps as an option in the export if its not the local practice to include the bioghist at a particular institution. Joshua From: Brad Westbrook Reply-To: Archivesspace Users Group Date: Thursday, September 17, 2015 at 2:13 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] bioghist from related agent in EAD There are no plans to do that, Joshua. Do folks think that would a good feature? Do folks foresee any problems in doing so, now or in the future when agent records might be pulled from a national authority database? Brad W. From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Joshua D. Shaw Sent: Thursday, September 17, 2015 2:06 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] bioghist from related agent in EAD Hi all- Just wondering if anyone knows if there are any plans to include bioghist statements from related agents in EAD exports? The only mention I've seen is from 2013 (https://groups.google.com/forum/#!msg/archivesspace/Vwsh6DGUs0M/XjKpJ3QZw-EJ). We're doing some customization of the export for our instance, so just wondering if I'll need to add this to my todo list. Thanks! Joshua -------------- next part -------------- An HTML attachment was scrubbed... URL: From Chris.Fitzpatrick at lyrasis.org Thu Sep 17 16:17:43 2015 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Thu, 17 Sep 2015 20:17:43 +0000 Subject: [Archivesspace_Users_Group] UI-FIX 0.0.5 In-Reply-To: References: <87CF7ADE-80E1-4C1D-A7EC-6893C9DCAD90@dartmouth.edu> <8B0FCDE2-3EDF-4682-ADFB-C19457C85504@yale.edu> <29F559819ACA9A4FBF208407D4B63ABBC7A0F282@OC11EXPO32.exchange.mit.edu> , Message-ID: Hi all, Just published the 0.0.5 for the UI Fix branch. You can download it at https://github.com/archivesspace/archivesspace/releases/tag/0.0.5 or try it out at : http://test.archivesspace.org/ This has the subrecord "dots" removed and replaced with a number, as well as some other minor adjustments. Let us know what you think. Thanks again to all the folks testing... best, chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Joshua D. Shaw Sent: Wednesday, September 16, 2015 6:05 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] ui-fix 0.0.4 Hey All- I haven't tested this latest patch (numbers for sub records), but the issues I was seeing in ui-fix.0.0.2 seem to be squashed in ui-0.0.4! I can freely reorder nodes and they land in the correct spot in the tree. I've tested with small resources and with our largest resource (60k+ objects). All seems good here. Performance gains are at least the 9-10x I reported earlier - maybe a smidge better even, since I'm now clocking about 3 seconds on a save that took 5-7s in ui-0.0.2 and 45s in 1.3.0. If that holds across the board, then that?s about a 15x gain. Looking forward to testing the numbers vs. dots when I get some time! jds From: Chris Fitzpatrick Reply-To: Archivesspace Users Group Date: Wednesday, September 16, 2015 at 10:08 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] ui-fix 0.0.4 Hi, So, I went ahead and removed these dots in the UI fix branch. Instead of adding dots and binding them to the anchors, it's just displaying a badge with the number of subrecords. I think this works rather well...let me know what you think. best, Chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Custer, Mark > Sent: Monday, September 14, 2015 10:27 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] ui-fix 0.0.4 All, If I recall correctly, the recommendation from HM was to replace the little circles with a number that corresponds to the number of linked records within that section. Therefore, you?d have both: 1. an indication of how many notes, agent links, etc. there are per section (with the added bonus that it?s easier to interpret ?15? than it is ?????????????????!; and other bonuses of cutting out some bloated HTML, etc.); 2. faster rendering times. In other words, the only change would be moving from: Notes > ??????????? ???? To: Notes > 15 You do lose one piece of functionality, admittedly, but being able to click on a little circle with no indication of where the link goes isn?t much help to anyone. Plus, the little circle links won?t work as expected immediately in version uifix-0.0.4 if there are more than 4 circles in that section without the user first clicking the corresponding ?Please click to load records? placeholder. Mark From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kari R Smith Sent: Monday, September 14, 2015 3:55 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] ui-fix 0.0.4 Hi Brad and all, I like having the visual indicator that there are completed sub-records, which serves as a reminder for reference and collections folks to look for a note or other sub-record. However, if removing them speeds rendering time then I would vote in favor of removing them. Kari Smith From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brad Westbrook Sent: Monday, September 14, 2015 1:35 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] ui-fix 0.0.4 Hi, Maureen, Thanks very much for your helpful response. We would certainly like to hear from others as well during the next few days leading up to the 3rd quarter release. Maureen, by ?those little boxes on the left navigation??, do you mean the little circles that appear under each sub-record label when a sub-record of that type is present in the record? If so, then I would say the cost of those circles (time to render) outweighs their utility (which is to show how many sub-records of that type are included in the overall record and to allow users to jump from an individual circle to the corresponding sub-record). As for workshops, we have not done anything with these devices other than point out their presence. Before we decide to remove them, does anybody make use of them? Brad W. Bradley D. Westbrook Program Manager brad.westbrook at lyrasis.org 800.999.8558 x2910 678.235.2910 bradley_d_westbrook (Skype) [cid:image003.png at 01CE734E.FD759D30] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Callahan, Maureen Sent: Monday, September 14, 2015 12:19 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] ui-fix 0.0.4 Hi Chris, I like that the ?1? and ?2? pills stay with the two components I?ve selected to move to the end of the list even after I?ve clicked to allow editing on the record ? this helps make it much more clear that something wonky has happened (that ?2? has been moved to the end of the list but that ?1? has been moved to the third-from-last position). I have to wonder ? are you thinking that this kind of visual indication is the best that can be done? Is it just not possible for ?1? and ?2? to be moved to the end of the list where they belong? I also wonder if the labelling of ?1?,?2?, etc. are a little ambiguous. I know what they?re doing, since you explained it to us. Would a better label perhaps be ?1st selected?, ?2nd selected?, etc? Also, the click-to-load for links to many subrecords is looking really good. It makes it possible to load records that had failed to load before. Awesome!. I?m wondering ? what do those little boxes on the left navigation really get us? Maybe folks who have taught classes can chime in here, but I?m not sure that users really understand the relationship between the boxes and the numbers of subrecords. And even once they do understand them, I?m not sure that they add much. I noticed that the HM report said that these take time to render ? it might be good to shave this off. Maureen On Sep 11, 2015, at 3:24 PM, Chris Fitzpatrick > wrote: Hi everyone, I've made a few tweaks to the tree ordering process. The process is a little smoother now, since it locks down what a user can do in the edit process, which is making it easier to see where some of the issues are. The newest version is here : MailScanner has detected a possible fraud attempt from "urldefense.proofpoint.com" claiming to be https://github.com/archivesspace/archivesspace/releases/tag/0.0.4 I've also update the version at MailScanner has detected a possible fraud attempt from "urldefense.proofpoint.com" claiming to be http://test.archivesspace.org, which you can log into and test with the admin/admin login. Please have a look and let us know what you think. Thanks again. best, chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 MailScanner has detected a possible fraud attempt from "urldefense.proofpoint.com" claiming to be http://archivesspace.org/ -------------- next part -------------- An HTML attachment was scrubbed... URL: From smithkr at mit.edu Thu Sep 17 16:21:28 2015 From: smithkr at mit.edu (Kari R Smith) Date: Thu, 17 Sep 2015 20:21:28 +0000 Subject: [Archivesspace_Users_Group] UI-FIX 0.0.5 In-Reply-To: References: <87CF7ADE-80E1-4C1D-A7EC-6893C9DCAD90@dartmouth.edu> <8B0FCDE2-3EDF-4682-ADFB-C19457C85504@yale.edu> <29F559819ACA9A4FBF208407D4B63ABBC7A0F282@OC11EXPO32.exchange.mit.edu> , Message-ID: <29F559819ACA9A4FBF208407D4B63ABBC7A12884@OC11EXPO32.exchange.mit.edu> I really like this. Nice job. I'm curious about what the > are for next to the badge with number. Does that do anything or is it just an indicator to look for the related content on the right of the screen? Kari From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Thursday, September 17, 2015 4:18 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] UI-FIX 0.0.5 Hi all, Just published the 0.0.5 for the UI Fix branch. You can download it at https://github.com/archivesspace/archivesspace/releases/tag/0.0.5 or try it out at : http://test.archivesspace.org/ This has the subrecord "dots" removed and replaced with a number, as well as some other minor adjustments. Let us know what you think. Thanks again to all the folks testing... best, chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Joshua D. Shaw > Sent: Wednesday, September 16, 2015 6:05 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] ui-fix 0.0.4 Hey All- I haven't tested this latest patch (numbers for sub records), but the issues I was seeing in ui-fix.0.0.2 seem to be squashed in ui-0.0.4! I can freely reorder nodes and they land in the correct spot in the tree. I've tested with small resources and with our largest resource (60k+ objects). All seems good here. Performance gains are at least the 9-10x I reported earlier - maybe a smidge better even, since I'm now clocking about 3 seconds on a save that took 5-7s in ui-0.0.2 and 45s in 1.3.0. If that holds across the board, then that's about a 15x gain. Looking forward to testing the numbers vs. dots when I get some time! jds From: Chris Fitzpatrick Reply-To: Archivesspace Users Group Date: Wednesday, September 16, 2015 at 10:08 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] ui-fix 0.0.4 Hi, So, I went ahead and removed these dots in the UI fix branch. Instead of adding dots and binding them to the anchors, it's just displaying a badge with the number of subrecords. I think this works rather well...let me know what you think. best, Chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Custer, Mark > Sent: Monday, September 14, 2015 10:27 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] ui-fix 0.0.4 All, If I recall correctly, the recommendation from HM was to replace the little circles with a number that corresponds to the number of linked records within that section. Therefore, you'd have both: 1. an indication of how many notes, agent links, etc. there are per section (with the added bonus that it's easier to interpret "15" than it is "???????????????"!; and other bonuses of cutting out some bloated HTML, etc.); 2. faster rendering times. In other words, the only change would be moving from: Notes > ??????????? ???? To: Notes > 15 You do lose one piece of functionality, admittedly, but being able to click on a little circle with no indication of where the link goes isn't much help to anyone. Plus, the little circle links won't work as expected immediately in version uifix-0.0.4 if there are more than 4 circles in that section without the user first clicking the corresponding "Please click to load records" placeholder. Mark From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kari R Smith Sent: Monday, September 14, 2015 3:55 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] ui-fix 0.0.4 Hi Brad and all, I like having the visual indicator that there are completed sub-records, which serves as a reminder for reference and collections folks to look for a note or other sub-record. However, if removing them speeds rendering time then I would vote in favor of removing them. Kari Smith From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brad Westbrook Sent: Monday, September 14, 2015 1:35 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] ui-fix 0.0.4 Hi, Maureen, Thanks very much for your helpful response. We would certainly like to hear from others as well during the next few days leading up to the 3rd quarter release. Maureen, by "those little boxes on the left navigation...", do you mean the little circles that appear under each sub-record label when a sub-record of that type is present in the record? If so, then I would say the cost of those circles (time to render) outweighs their utility (which is to show how many sub-records of that type are included in the overall record and to allow users to jump from an individual circle to the corresponding sub-record). As for workshops, we have not done anything with these devices other than point out their presence. Before we decide to remove them, does anybody make use of them? Brad W. Bradley D. Westbrook Program Manager brad.westbrook at lyrasis.org 800.999.8558 x2910 678.235.2910 bradley_d_westbrook (Skype) [cid:image003.png at 01CE734E.FD759D30] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Callahan, Maureen Sent: Monday, September 14, 2015 12:19 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] ui-fix 0.0.4 Hi Chris, I like that the "1" and "2" pills stay with the two components I've selected to move to the end of the list even after I've clicked to allow editing on the record - this helps make it much more clear that something wonky has happened (that "2" has been moved to the end of the list but that "1" has been moved to the third-from-last position). I have to wonder - are you thinking that this kind of visual indication is the best that can be done? Is it just not possible for "1" and "2" to be moved to the end of the list where they belong? I also wonder if the labelling of "1","2", etc. are a little ambiguous. I know what they're doing, since you explained it to us. Would a better label perhaps be "1st selected", "2nd selected", etc? Also, the click-to-load for links to many subrecords is looking really good. It makes it possible to load records that had failed to load before. Awesome!. I'm wondering - what do those little boxes on the left navigation really get us? Maybe folks who have taught classes can chime in here, but I'm not sure that users really understand the relationship between the boxes and the numbers of subrecords. And even once they do understand them, I'm not sure that they add much. I noticed that the HM report said that these take time to render - it might be good to shave this off. Maureen On Sep 11, 2015, at 3:24 PM, Chris Fitzpatrick > wrote: Hi everyone, I've made a few tweaks to the tree ordering process. The process is a little smoother now, since it locks down what a user can do in the edit process, which is making it easier to see where some of the issues are. The newest version is here : MailScanner has detected a possible fraud attempt from "urldefense.proofpoint.com" claiming to be https://github.com/archivesspace/archivesspace/releases/tag/0.0.4 I've also update the version at MailScanner has detected a possible fraud attempt from "urldefense.proofpoint.com" claiming to be http://test.archivesspace.org, which you can log into and test with the admin/admin login. Please have a look and let us know what you think. Thanks again. best, chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 MailScanner has detected a possible fraud attempt from "urldefense.proofpoint.com" claiming to be http://archivesspace.org/ -------------- next part -------------- An HTML attachment was scrubbed... URL: From Chris.Fitzpatrick at lyrasis.org Fri Sep 18 02:35:26 2015 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Fri, 18 Sep 2015 06:35:26 +0000 Subject: [Archivesspace_Users_Group] UI-FIX 0.0.5 In-Reply-To: <29F559819ACA9A4FBF208407D4B63ABBC7A12884@OC11EXPO32.exchange.mit.edu> References: <87CF7ADE-80E1-4C1D-A7EC-6893C9DCAD90@dartmouth.edu> <8B0FCDE2-3EDF-4682-ADFB-C19457C85504@yale.edu> <29F559819ACA9A4FBF208407D4B63ABBC7A0F282@OC11EXPO32.exchange.mit.edu> , , <29F559819ACA9A4FBF208407D4B63ABBC7A12884@OC11EXPO32.exchange.mit.edu> Message-ID: Hi Kari, Yes, I think the chevrons are just a visual cue to indicate that those sections are clickable. The don't have any other function. b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Kari R Smith Sent: Thursday, September 17, 2015 10:21 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] UI-FIX 0.0.5 I really like this. Nice job. I?m curious about what the > are for next to the badge with number. Does that do anything or is it just an indicator to look for the related content on the right of the screen? Kari From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Thursday, September 17, 2015 4:18 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] UI-FIX 0.0.5 Hi all, Just published the 0.0.5 for the UI Fix branch. You can download it at https://github.com/archivesspace/archivesspace/releases/tag/0.0.5 or try it out at : http://test.archivesspace.org/ This has the subrecord "dots" removed and replaced with a number, as well as some other minor adjustments. Let us know what you think. Thanks again to all the folks testing... best, chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Joshua D. Shaw > Sent: Wednesday, September 16, 2015 6:05 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] ui-fix 0.0.4 Hey All- I haven't tested this latest patch (numbers for sub records), but the issues I was seeing in ui-fix.0.0.2 seem to be squashed in ui-0.0.4! I can freely reorder nodes and they land in the correct spot in the tree. I've tested with small resources and with our largest resource (60k+ objects). All seems good here. Performance gains are at least the 9-10x I reported earlier - maybe a smidge better even, since I'm now clocking about 3 seconds on a save that took 5-7s in ui-0.0.2 and 45s in 1.3.0. If that holds across the board, then that?s about a 15x gain. Looking forward to testing the numbers vs. dots when I get some time! jds From: Chris Fitzpatrick Reply-To: Archivesspace Users Group Date: Wednesday, September 16, 2015 at 10:08 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] ui-fix 0.0.4 Hi, So, I went ahead and removed these dots in the UI fix branch. Instead of adding dots and binding them to the anchors, it's just displaying a badge with the number of subrecords. I think this works rather well...let me know what you think. best, Chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Custer, Mark > Sent: Monday, September 14, 2015 10:27 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] ui-fix 0.0.4 All, If I recall correctly, the recommendation from HM was to replace the little circles with a number that corresponds to the number of linked records within that section. Therefore, you?d have both: 1. an indication of how many notes, agent links, etc. there are per section (with the added bonus that it?s easier to interpret ?15? than it is ?????????????????!; and other bonuses of cutting out some bloated HTML, etc.); 2. faster rendering times. In other words, the only change would be moving from: Notes > ??????????? ???? To: Notes > 15 You do lose one piece of functionality, admittedly, but being able to click on a little circle with no indication of where the link goes isn?t much help to anyone. Plus, the little circle links won?t work as expected immediately in version uifix-0.0.4 if there are more than 4 circles in that section without the user first clicking the corresponding ?Please click to load records? placeholder. Mark From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kari R Smith Sent: Monday, September 14, 2015 3:55 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] ui-fix 0.0.4 Hi Brad and all, I like having the visual indicator that there are completed sub-records, which serves as a reminder for reference and collections folks to look for a note or other sub-record. However, if removing them speeds rendering time then I would vote in favor of removing them. Kari Smith From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brad Westbrook Sent: Monday, September 14, 2015 1:35 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] ui-fix 0.0.4 Hi, Maureen, Thanks very much for your helpful response. We would certainly like to hear from others as well during the next few days leading up to the 3rd quarter release. Maureen, by ?those little boxes on the left navigation??, do you mean the little circles that appear under each sub-record label when a sub-record of that type is present in the record? If so, then I would say the cost of those circles (time to render) outweighs their utility (which is to show how many sub-records of that type are included in the overall record and to allow users to jump from an individual circle to the corresponding sub-record). As for workshops, we have not done anything with these devices other than point out their presence. Before we decide to remove them, does anybody make use of them? Brad W. Bradley D. Westbrook Program Manager brad.westbrook at lyrasis.org 800.999.8558 x2910 678.235.2910 bradley_d_westbrook (Skype) [cid:image003.png at 01CE734E.FD759D30] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Callahan, Maureen Sent: Monday, September 14, 2015 12:19 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] ui-fix 0.0.4 Hi Chris, I like that the ?1? and ?2? pills stay with the two components I?ve selected to move to the end of the list even after I?ve clicked to allow editing on the record ? this helps make it much more clear that something wonky has happened (that ?2? has been moved to the end of the list but that ?1? has been moved to the third-from-last position). I have to wonder ? are you thinking that this kind of visual indication is the best that can be done? Is it just not possible for ?1? and ?2? to be moved to the end of the list where they belong? I also wonder if the labelling of ?1?,?2?, etc. are a little ambiguous. I know what they?re doing, since you explained it to us. Would a better label perhaps be ?1st selected?, ?2nd selected?, etc? Also, the click-to-load for links to many subrecords is looking really good. It makes it possible to load records that had failed to load before. Awesome!. I?m wondering ? what do those little boxes on the left navigation really get us? Maybe folks who have taught classes can chime in here, but I?m not sure that users really understand the relationship between the boxes and the numbers of subrecords. And even once they do understand them, I?m not sure that they add much. I noticed that the HM report said that these take time to render ? it might be good to shave this off. Maureen On Sep 11, 2015, at 3:24 PM, Chris Fitzpatrick > wrote: Hi everyone, I've made a few tweaks to the tree ordering process. The process is a little smoother now, since it locks down what a user can do in the edit process, which is making it easier to see where some of the issues are. The newest version is here : MailScanner has detected a possible fraud attempt from "urldefense.proofpoint.com" claiming to be https://github.com/archivesspace/archivesspace/releases/tag/0.0.4 I've also update the version at MailScanner has detected a possible fraud attempt from "urldefense.proofpoint.com" claiming to be http://test.archivesspace.org, which you can log into and test with the admin/admin login. Please have a look and let us know what you think. Thanks again. best, chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 MailScanner has detected a possible fraud attempt from "urldefense.proofpoint.com" claiming to be http://archivesspace.org/ -------------- next part -------------- An HTML attachment was scrubbed... URL: From asmally at colgate.edu Fri Sep 18 11:44:55 2015 From: asmally at colgate.edu (Allyson Smally) Date: Fri, 18 Sep 2015 11:44:55 -0400 Subject: [Archivesspace_Users_Group] rapid data entry disappearing? Message-ID: Hello list, A few times in the past year, we have had student workers tell us that the rapid data entry screen has just "disappeared" as they were working on it, causing them to lose all their data. I realize it is possible that they accidentally hit cancel, or something like that, but I wanted to check with the list to be sure - has anyone else experienced this issue? I didn't see anything in the issue tracker. Thanks very much, Allyson -- Allyson E. Smally Processing Archivist Colgate University Libraries 13 Oak Drive Hamilton, NY 13346 (315) 228-7867 -------------- next part -------------- An HTML attachment was scrubbed... URL: From jvb at sfasu.edu Fri Sep 18 11:48:59 2015 From: jvb at sfasu.edu (Johna L Von Behrens) Date: Fri, 18 Sep 2015 15:48:59 +0000 Subject: [Archivesspace_Users_Group] rapid data entry disappearing? In-Reply-To: References: Message-ID: Allyson, This has happened to me. It seems that if you forget to enter information into a required field and then hit save the Notes will disappear. I have reported this and there is a fix in for it. https://archivesspace.atlassian.net/browse/AR-1305 I use Word and then copy and paste. It is a pain but at least you still have the info if you make a mistake. Johna Von Behrens, MLIS, MSED University Archivist and Records Manager East Texas Research Center Stephen F. Austin State University PO Box 13055 SFA Station Nacogdoches, TX 75962 Phone 936.468.1536 Fax 936.468.4117 The views and opinions expressed in this message are my own and do not necessarily reflect the views and opinions of Stephen F. Austin State University, its Board of Regents, or the State of Texas. From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Allyson Smally Sent: Friday, September 18, 2015 10:45 AM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] rapid data entry disappearing? Hello list, A few times in the past year, we have had student workers tell us that the rapid data entry screen has just "disappeared" as they were working on it, causing them to lose all their data. I realize it is possible that they accidentally hit cancel, or something like that, but I wanted to check with the list to be sure - has anyone else experienced this issue? I didn't see anything in the issue tracker. Thanks very much, Allyson -- Allyson E. Smally Processing Archivist Colgate University Libraries 13 Oak Drive Hamilton, NY 13346 (315) 228-7867 -------------- next part -------------- An HTML attachment was scrubbed... URL: From mark.custer at yale.edu Mon Sep 21 08:42:53 2015 From: mark.custer at yale.edu (Custer, Mark) Date: Mon, 21 Sep 2015 12:42:53 +0000 Subject: [Archivesspace_Users_Group] ArchivesSpace Public Interface Enhancement project update Message-ID: "Too long; didn't read" version: * There's a working group that's started to enhance the public interface of ArchivesSpace. * You can watch recordings of each of the working group's meetings online, shortly after their conclusion (kudos to The Cherry Hill Company, the design firm that's working with us on the project, for recording, managing, and publishing these videos!). * The very first wireframes for the project are now online. * More to follow, but feedback is welcome at any time! For more exciting details, the full version: All, I'm writing to provide an update about the work that's been conducted so far as part of the ArchivesSpace Public Interface Enhancement project, https://archivesspace.atlassian.net/wiki/display/ADC/Public+Interface+Enhancement+Project, which kicked off earlier this year and really got down to business over the last couple of months. If you haven't seen ArchivesSpace's public interface before, you can check out a sandbox of the current version at http://public.archivesspace.org/ -- that's our starting point, but a lot of changes are ahead. Back in May, a call went out for volunteers to serve on the working group. We now have over ten volunteers participating from a variety of different institutions, and the group is meeting online every other Thursday. So what has the working group done so far? Here are some highlights: * We've selected a design firm, The Cherry Hill Company, https://chillco.com/, to work on the project. Cherry Hill came on board in July. Rain Michaels, Tommy Keswick, and Jungleen Bae have done a fantastic job so far in learning about archival description all the while keeping their eyes out for how they can help to improve the public interface for our varied audiences. * Speaking of those audiences, the working group has created 21 different user personas to help guide user testing, development, and Cherry Hill's overall approach to the project. * We've tested the current public interface of ArchivesSpace with researchers at Harvard, Rice, and Yale, using scripts that were informed by the user personas. The results of our initial tests will serve as an important baseline when additional user testing is conducted against refined versions of the public interface. * We've created a test corpus of archival description that we plan to use when testing out changes to the user interface and to the search features of the public interface. Right now that site is restricted to the working group, but we might be able to open it up at times for feedback from the larger ArchivesSpace community. I don't expect the test corpus to grow too much, since we only want the database to hold a sample of archival description practices, but right now it contains 8 repository records, 14 finding aids, 1 accession record, 306 digital object records, 112 subjects, 102 agents/names, and 3 classifications. What this means is that we can test out changes to the public interface with real-world description. * We've had 7 one-hour conference calls with Cherry Hill so far, and each of those meetings has been recorded and is available to watch on Vimeo at this link: https://vimeo.com/channels/943201 * And on our last call, we discussed wireframes! Here's a link to the first batch: https://archivesspace.atlassian.net/wiki/display/ADC/Wireframes Comments, thoughts, suggestions? We'd love to hear them! Please feel free to send responses on list, or you can also contact any one of the working group members off list, as well. There will be more communications to come from this group, but I wanted to get a quick update out to the ArchivesSpace community now that we've got our first set of wireframes to discuss. Have a great week, everybody! Mark Custer On behalf of the ArchivesSpace Public Interface Project. -------------- next part -------------- An HTML attachment was scrubbed... URL: From prom at illinois.edu Mon Sep 21 10:27:56 2015 From: prom at illinois.edu (Prom, Christopher John) Date: Mon, 21 Sep 2015 14:27:56 +0000 Subject: [Archivesspace_Users_Group] ArchivesSpace Public Interface Enhancement project update In-Reply-To: References: Message-ID: <9B7110E9-C0BF-47FC-A9F5-0E05A129ACB2@illinois.edu> Mark, I like these wireframes a lot and esp. the fact that the digital objects are separated from the resources and resource components. Overall, these wireframes show that the project is headed in the right direction and I think in particular that the 'record title' ones look great! That said, I think that it will be very important to keep the context of the hits apparent to the user in the search results and browse screens without excessively cluttering the interface. I have three specific suggestions for the group's consideration, and I can provide more information if you all think that would be helpful: * In the search results screen, I am not sure what (in Aspace data model terms) the 'collections' and 'archival objects' represent. I think these might be 'resources' and 'resource components' respectively. To keep matters straight, it might be best if they use the terms 'resource' and 'resource component' as placeholder labels?with the actual wording shown to user drawn from the level attribute or user configurable at a repository level. I say this because as a practical matter, the display of these will have to be driven by the underlying data model, regardless of how things end up getting labelled. * IN the search results screen?assuming that the hierarchical data model will to some extent drive display?I think the links that links to resource components should grouped under the resource within which they are found, with some visual indication that they are subordinate to a the top parent/resources. Displaying the child records at the same font without nesting them w/in their resource context will lead a more cluttered and decontextualized display than is necessary. The user will end up with apples and oranges mixed in the same list, when there are ways to group and save space by listing them under the parent. * In the 'digital object' browse area, the design makes a presumption that each digital object represents a single file. This is not always the case. While it would be EXTREMELY useful to have some kind of thumbnail view like they suggest, for the individual digital object records, showing either a thumbnail image or icon of the document type being linked to, the interface will also need to account for two additional cases: (a) Where the DO record points to an external URL and (b) where the digital object represents an aggregation of files, optionally with subordinate digital objects. There are other minor things which can be attended to later, but for now I think these are the key navigational decisions around context that occur to me based on our past and present experience. Chris Prom ?Too long; didn?t read? version: ? There?s a working group that?s started to enhance the public interface of ArchivesSpace. ? You can watch recordings of each of the working group?s meetings online, shortly after their conclusion (kudos to The Cherry Hill Company, the design firm that?s working with us on the project, for recording, managing, and publishing these videos!). ? The very first wireframes for the project are now online. ? More to follow, but feedback is welcome at any time! For more exciting details, the full version: All, I?m writing to provide an update about the work that?s been conducted so far as part of the ArchivesSpace Public Interface Enhancement project, https://archivesspace.atlassian.net/wiki/display/ADC/Public+Interface+Enhancement+Project, which kicked off earlier this year and really got down to business over the last couple of months. If you haven?t seen ArchivesSpace?s public interface before, you can check out a sandbox of the current version at http://public.archivesspace.org/ -- that?s our starting point, but a lot of changes are ahead. Back in May, a call went out for volunteers to serve on the working group. We now have over ten volunteers participating from a variety of different institutions, and the group is meeting online every other Thursday. So what has the working group done so far? Here are some highlights: ? We?ve selected a design firm, The Cherry Hill Company, https://chillco.com/, to work on the project. Cherry Hill came on board in July. Rain Michaels, Tommy Keswick, and Jungleen Bae have done a fantastic job so far in learning about archival description all the while keeping their eyes out for how they can help to improve the public interface for our varied audiences. ? Speaking of those audiences, the working group has created 21 different user personas to help guide user testing, development, and Cherry Hill?s overall approach to the project. ? We?ve tested the current public interface of ArchivesSpace with researchers at Harvard, Rice, and Yale, using scripts that were informed by the user personas. The results of our initial tests will serve as an important baseline when additional user testing is conducted against refined versions of the public interface. ? We?ve created a test corpus of archival description that we plan to use when testing out changes to the user interface and to the search features of the public interface. Right now that site is restricted to the working group, but we might be able to open it up at times for feedback from the larger ArchivesSpace community. I don?t expect the test corpus to grow too much, since we only want the database to hold a sample of archival description practices, but right now it contains 8 repository records, 14 finding aids, 1 accession record, 306 digital object records, 112 subjects, 102 agents/names, and 3 classifications. What this means is that we can test out changes to the public interface with real-world description. ? We?ve had 7 one-hour conference calls with Cherry Hill so far, and each of those meetings has been recorded and is available to watch on Vimeo at this link: https://vimeo.com/channels/943201 ? And on our last call, we discussed wireframes! Here?s a link to the first batch: https://archivesspace.atlassian.net/wiki/display/ADC/Wireframes Comments, thoughts, suggestions? We?d love to hear them! Please feel free to send responses on list, or you can also contact any one of the working group members off list, as well. There will be more communications to come from this group, but I wanted to get a quick update out to the ArchivesSpace community now that we?ve got our first set of wireframes to discuss. Have a great week, everybody! Mark Custer On behalf of the ArchivesSpace Public Interface Project. _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From mkottman at ku.edu Mon Sep 21 14:23:50 2015 From: mkottman at ku.edu (Kottman, Miloche) Date: Mon, 21 Sep 2015 18:23:50 +0000 Subject: [Archivesspace_Users_Group] Authority/Subject Heading Workflow in ArchivesSpace In-Reply-To: References: Message-ID: Phil, Since the majority of our finding aids are created by students we don't take the time to teach them NACO and SACO rules. Instead, except for the donor, they enter information about suggested headings in the Finding Aid Note field. We then export the MARCXML record from ArchivesSpace and import into OCLC. We then have catalogers use constant data and some macros to fix and/or enhance the descriptive fields in the record. The cataloger refer to the record in ArchivesSpace to determine what authority headings (names and subjects) to set up and/or add to the record. To aid in cleaning up the errors in agent and subject files from our legacy records, the cataloger is searching headings in ArchivesSpace (cleaning up any errors encountered) and creating records for any new headings. There's also the option to use the LC/NAF Import plugin to download heading from LC to save some time. --Miloche Kottman University of Kansas From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Suda, Phillip J Sent: Monday, September 14, 2015 11:34 AM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Authority/Subject Heading Workflow in ArchivesSpace Greetings all, How is everyone handling the Authority Control/Subject Heading workflow in ArchivesSpace? Are Collection level (MARCXML) being created, with all authority work included, in the ILS and then ingested into ASpace? Or is Authority Control handled solely via ASpace Staff Interface subject heading management? We are an Ex Libris (Voyager/Primo) institution and we are trying to improve efficiency and streamline workflows for the creation of Collection Level (MARC) and Full Finding Aid (EAD). Thank you, Phil Phillip Suda Systems Librarian Howard-Tilton Memorial Library Tulane University psuda1 at tulane.edu 504-865-5607 -------------- next part -------------- An HTML attachment was scrubbed... URL: From carlos.lemus at unlv.edu Mon Sep 21 18:30:15 2015 From: carlos.lemus at unlv.edu (Carlos Lemus) Date: Mon, 21 Sep 2015 15:30:15 -0700 Subject: [Archivesspace_Users_Group] Plugin: Custom import mapping for MarcXML Agents, help In-Reply-To: <9A53B124-1E8F-4754-86CE-FC8469258E1B@gmail.com> References: <9A53B124-1E8F-4754-86CE-FC8469258E1B@gmail.com> Message-ID: Hello Brian, Sorry for getting back to you so late, I have been attempting to implement your code. It's concatenating the names to the agent accordingly, however the names are still separated and I believe it is still looking for a primary name in that name Here is an example of the JSON On Fri, Sep 11, 2015 at 6:55 AM, Brian Hoffman wrote: > Hi Carlos, > > Yes, that?s actually something I overlooked. The way the importers are > constructed, you can?t actually access the queue of records to import from > the configuration code. So, I posted an example of a workaround (and some > workarounds for a few other issues with the way importers are sub-classed): > > > https://github.com/quoideneuf/aspace_single_agent_marcxml/blob/master/backend/model/marcxml_accession_converter.rb > > Brian > > > > > On Sep 10, 2015, at 12:44 AM, Carlos Lemus wrote: > > Hello Brian, > > Sorry if I'm not replying to our current thread correctly. I have yet to > set up git for the plugin, but as soon as I do I will let you know. It is > mostly some of the yale marcxml plugin setup and a lot of commented trial > and error code at this point anyways. > > I tried the code you gave me and I think you understand perfectly what my > issue is and I understand what you're trying to do by matching the agent to > the current resource, exactly what I need. > However, it's not working because the batch object seems to be Null. Not > sure if maybe I'm required to import something. > > Error: #<NoMethodError: undefined method `working_area' for > nil:NilClass> > > Here is the current state of my code > > UNLVMarcXMLAgentsConverter.configure do |config| > config["/record"][:map]["controlfield[@tag='001']"] = -> resource, node { > existing_agent_uri = resource.linked_agents.find {|link| link[:ref] =~ > /people/ } > existing_agent = @batch.working_area.find {|obj| obj.uri == > existing_agent_uri } > make(:name_person) do |name| > name.primary = node.xpath("subfield[@code='a']").inner_text > # add more name fields as necessary > val = node.inner_text > name['authority_id'] = val > existing_agent.names << name > end > } > end > Thanks for the quick reply by the way. I would have gotten to you sooner, > but I didn't get an email that you had replied. I'll keep an eye on the > listserv from now on. > > Carlos Lemus > > > -------------- next part -------------- An HTML attachment was scrubbed... URL: From carlos.lemus at unlv.edu Mon Sep 21 18:34:04 2015 From: carlos.lemus at unlv.edu (Carlos Lemus) Date: Mon, 21 Sep 2015 15:34:04 -0700 Subject: [Archivesspace_Users_Group] Plugin: Custom import mapping for MarcXML Agents, help In-Reply-To: References: <9A53B124-1E8F-4754-86CE-FC8469258E1B@gmail.com> Message-ID: Sorry Brian, the message got cut off. It's concatenating the names to the agent accordingly, however the names are still separated and I believe it is still looking for a primary name in that name Here is an example of the JSON For JSONModel(:agent_person): #"agent_person", "agent_contacts"=>[], "linked_agent_roles"=>[], "external_documents"=>[], "rights_statements"=>[], "notes"=>[], "dates_of_existence"=>[], "names"=>[{"jsonmodel_type"=>"name_person", "use_dates"=>[], "authorized"=>false, "is_display_name"=>false, "sort_name_auto_generate"=>true, "uri"=>nil, "primary_name"=>"Goodman", "rest_of_name"=>"Oscar Baylin,", "dates"=>"1939-", "name_order"=>"inverted", "source"=>"ingest"}, {"jsonmodel_type"=>"name_person", "use_dates"=>[], "authorized"=>false, "is_display_name"=>false, "sort_name_auto_generate"=>true, "uri"=>nil, "authority_id"=>"n 2003051366", "name_order"=>"direct", "source"=>"ingest"}], "related_agents"=>[], "uri"=>"/agents/people/import_4cd10c10-330e-4d71-916d-1f354f4e1f89"}> and here is the code for the plugin https://github.com/UNLV-Libraries/ArchivesSpace-authority-project/tree/master/unlv_importer I am still having trouble making it only one name_person instead of two under the agent person. I appreciate your help, sorry again for the delay and the double message. Thank you, Carlos Lemus On Mon, Sep 21, 2015 at 3:30 PM, Carlos Lemus wrote: > Hello Brian, > > Sorry for getting back to you so late, I have been attempting to implement > your code. It's concatenating the names to the agent accordingly, however > the names are still separated and I believe it is still looking for a > primary name in that name > > Here is an example of the JSON > > > On Fri, Sep 11, 2015 at 6:55 AM, Brian Hoffman > wrote: > >> Hi Carlos, >> >> Yes, that?s actually something I overlooked. The way the importers are >> constructed, you can?t actually access the queue of records to import from >> the configuration code. So, I posted an example of a workaround (and some >> workarounds for a few other issues with the way importers are sub-classed): >> >> >> https://github.com/quoideneuf/aspace_single_agent_marcxml/blob/master/backend/model/marcxml_accession_converter.rb >> >> Brian >> >> >> >> >> On Sep 10, 2015, at 12:44 AM, Carlos Lemus wrote: >> >> Hello Brian, >> >> Sorry if I'm not replying to our current thread correctly. I have yet to >> set up git for the plugin, but as soon as I do I will let you know. It is >> mostly some of the yale marcxml plugin setup and a lot of commented trial >> and error code at this point anyways. >> >> I tried the code you gave me and I think you understand perfectly what my >> issue is and I understand what you're trying to do by matching the agent to >> the current resource, exactly what I need. >> However, it's not working because the batch object seems to be Null. Not >> sure if maybe I'm required to import something. >> >> Error: #<NoMethodError: undefined method `working_area' for >> nil:NilClass> >> >> Here is the current state of my code >> >> UNLVMarcXMLAgentsConverter.configure do |config| >> config["/record"][:map]["controlfield[@tag='001']"] = -> resource, node { >> existing_agent_uri = resource.linked_agents.find {|link| link[:ref] =~ >> /people/ } >> existing_agent = @batch.working_area.find {|obj| obj.uri == >> existing_agent_uri } >> make(:name_person) do |name| >> name.primary = node.xpath("subfield[@code='a']").inner_text >> # add more name fields as necessary >> val = node.inner_text >> name['authority_id'] = val >> existing_agent.names << name >> end >> } >> end >> Thanks for the quick reply by the way. I would have gotten to you sooner, >> but I didn't get an email that you had replied. I'll keep an eye on the >> listserv from now on. >> >> Carlos Lemus >> >> >> > -------------- next part -------------- An HTML attachment was scrubbed... URL: From mlevy at ushmm.org Tue Sep 22 10:35:36 2015 From: mlevy at ushmm.org (Levy, Michael) Date: Tue, 22 Sep 2015 10:35:36 -0400 Subject: [Archivesspace_Users_Group] Migrating data from Derby to MySQL Message-ID: Let's say, hypothetically, that one has entered some test resources into ArchivesSpace and in the fullness of time those test data grew, and then one takes a look at what one has and thinks, hmm, it would be nice to migrate from Derby to MySQL. In this hypothetical scenario, what advice would you give? Find a way to export and import the Derby table data to the empty MySQL database created at install? Are there better export/import functions provided by ArchivesSpace? We know now to avoid production data in Derby. -------------- next part -------------- An HTML attachment was scrubbed... URL: From laddmm at miamioh.edu Tue Sep 22 10:42:45 2015 From: laddmm at miamioh.edu (Ladd, Marcus) Date: Tue, 22 Sep 2015 10:42:45 -0400 Subject: [Archivesspace_Users_Group] Old metadata appearing in searches Message-ID: I've been working to update some of our records, but I have noticed that even though the record is successfully updated and the SQL table is changed, the search function does not recognize the change. Has anyone else experienced this? Thanks, Marcus -------- *Marcus Ladd* Special Collections Digital Librarian Miami University, Oxford, OH -------------- next part -------------- An HTML attachment was scrubbed... URL: From Chris.Fitzpatrick at lyrasis.org Tue Sep 22 12:09:58 2015 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Tue, 22 Sep 2015 16:09:58 +0000 Subject: [Archivesspace_Users_Group] Migrating data from Derby to MySQL In-Reply-To: References: Message-ID: Hi, Yes, I'm tried to migrate data from deby to mysql a couple of times and never have very good results. Your best options are probably to start another instance of ArchivesSpace using mysql and either: a) write a script that transfers data from one REST API endpoint to another or b) manually copy/paste data from one to the other. b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Levy, Michael Sent: Tuesday, September 22, 2015 4:35 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Migrating data from Derby to MySQL Let's say, hypothetically, that one has entered some test resources into ArchivesSpace and in the fullness of time those test data grew, and then one takes a look at what one has and thinks, hmm, it would be nice to migrate from Derby to MySQL. In this hypothetical scenario, what advice would you give? Find a way to export and import the Derby table data to the empty MySQL database created at install? Are there better export/import functions provided by ArchivesSpace? We know now to avoid production data in Derby. -------------- next part -------------- An HTML attachment was scrubbed... URL: From sdm7g at virginia.edu Tue Sep 22 12:58:25 2015 From: sdm7g at virginia.edu (Steven Majewski) Date: Tue, 22 Sep 2015 12:58:25 -0400 Subject: [Archivesspace_Users_Group] Migrating data from Derby to MySQL In-Reply-To: References: Message-ID: > On Sep 22, 2015, at 10:35 AM, Levy, Michael wrote: > > Let's say, hypothetically, that one has entered some test resources into ArchivesSpace and in the fullness of time those test data grew, and then one takes a look at what one has and thinks, hmm, it would be nice to migrate from Derby to MySQL. In this hypothetical scenario, what advice would you give? Find a way to export and import the Derby table data to the empty MySQL database created at install? Are there better export/import functions provided by ArchivesSpace? > > We know now to avoid production data in Derby. For resource trees you can export and import as EAD. Barcodes do not export/import with the standard EAD converters, but I have a plugin to handle those if needed. I haven?t noticed anything else missing from the export, but I would suggest that you compare old and new versions before decommissioning the old demo server. I?ve moved other models like user and repository info using the backend API. Just save the JSON output from a GET and use it as data on a POST to the new server backend. I haven?t tried moving subjects or agents. You could probably use the backend API. I would probably just reimport using LSNAF/LCSH. How much and what material do you have to move ? In theory, you should be able to do it with SQL, but I suspect bridging the differences between Derby and MySQL would be more work that the above. If you want to give that route a try, you can download the Apache derby distribution, which has some command line programs you can use to dump the archivesspace derby db, but it doesn?t appear as simple as doing a mysqldump and reloading it. You might have better luck dumping to CSV than SQL. By creating a properties file that points to the ArchivesSpace derby db in build/ directory, I was able to connect with derby?s ?ij? and do a ?select * from RESOURCE;? Googleing for ?derby mysqldump equivalent? comes up with this suggestion: http://stackoverflow.com/questions/3751425/mysql-dump-sql-script-and-import-to-an-apache-derby http://dbcopyplugin.sourceforge.net ? Steve. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: smime.p7s Type: application/pkcs7-signature Size: 4943 bytes Desc: not available URL: From karla.irwin at unlv.edu Tue Sep 22 19:29:34 2015 From: karla.irwin at unlv.edu (Karla Irwin) Date: Tue, 22 Sep 2015 16:29:34 -0700 Subject: [Archivesspace_Users_Group] NACO versus LCNAF Message-ID: I have a general question for the group. When creating agent records, are you using the NACO (as provided by ArchivesSpace) or have you added LCNAF to your name_source controlled value list and are using that as your preferred term? We had some EAD legacy data import using LCNAF, which automatically created the LCNAF value. We will have to merge to one or the other, but we would like to hear what others are doing. I recall that Archivists' Toolkit used LCNAF instead of NACO so I imagine we have not been the only institution with this issue. Thank you! -- Karla Irwin Special Collections Technical Services Librarian University Libraries, University of Nevada, Las Vegas karla.irwin at unlv.edu (702) 895-2245 -------------- next part -------------- An HTML attachment was scrubbed... URL: From Chris.Fitzpatrick at lyrasis.org Wed Sep 23 11:12:29 2015 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Wed, 23 Sep 2015 15:12:29 +0000 Subject: [Archivesspace_Users_Group] Old metadata appearing in searches In-Reply-To: References: Message-ID: Hi Marcus, How are you updating the records? Just in the staff UI or in the database? You might try and stop ASPACE and delete the data/indexer_state directory and start ASPACE. b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Ladd, Marcus Sent: Tuesday, September 22, 2015 4:42 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Old metadata appearing in searches I've been working to update some of our records, but I have noticed that even though the record is successfully updated and the SQL table is changed, the search function does not recognize the change. Has anyone else experienced this? Thanks, Marcus -------- Marcus Ladd Special Collections Digital Librarian Miami University, Oxford, OH -------------- next part -------------- An HTML attachment was scrubbed... URL: From luftsche at usc.edu Wed Sep 23 12:54:36 2015 From: luftsche at usc.edu (Susan Luftschein) Date: Wed, 23 Sep 2015 16:54:36 +0000 Subject: [Archivesspace_Users_Group] NACO versus LCNAF In-Reply-To: References: Message-ID: Hi Karla, We are using NACO. I began using NACO for rules because LCNAF was being exported as a subfield 2 with a second indicator of 7. In the subfield 2 was "Library of Congress Name Authority File". I'm pretty sure I reported this at the time (there are still other issues with the MARC export), so I just switched to using NACO (which exports the same way). If something has been fixed, I'd appreciate knowing! (Thanks in advance Chris!). Sue Sue Luftschein Archival and Metadata Librarian USC Libraries Sent using CloudMagic On Tue, Sep 22, 2015 at 4:29 PM, Archivesspace Users Group wrote: I have a general question for the group. When creating agent records, are you using the NACO (as provided by ArchivesSpace) or have you added LCNAF to your name_source controlled value list and are using that as your preferred term? We had some EAD legacy data import using LCNAF, which automatically created the LCNAF value. We will have to merge to one or the other, but we would like to hear what others are doing. I recall that Archivists' Toolkit used LCNAF instead of NACO so I imagine we have not been the only institution with this issue. Thank you! -- Karla Irwin Special Collections Technical Services Librarian University Libraries, University of Nevada, Las Vegas karla.irwin at unlv.edu (702) 895-2245 -------------- next part -------------- An HTML attachment was scrubbed... URL: From akroeger at unomaha.edu Wed Sep 23 16:10:33 2015 From: akroeger at unomaha.edu (Angela Kroeger) Date: Wed, 23 Sep 2015 20:10:33 +0000 Subject: [Archivesspace_Users_Group] Auto-populate rights subrecord or text note fields? Message-ID: I have looked through the manual, and I have seen how to set default values for controlled vocabularies. What I would like is to set a default value for a non-controlled free-text field. Specifically, I would like our boilerplate text to auto-populate the permissions and restrictions fields of the rights statement subrecord whenever we create a new accession or resource record. Similarly, I'd like to auto-populate the conditions governing access and conditions governing use note fields. I have not found a way to assign default text to any free-text field. Is there a way to do this? Am I overlooking something? Could something like this be accomplished with a plugin or script? If not, it's not a major issue. We'll keep copying and pasting the text from our local documentation. I just wanted to streamline our process if it was possible. Thank you for any help. Angela Kroeger akroeger at unomaha.edu Archives and Special Collections Associate Dr. C.C. and Mabel L. Criss Library University of Nebraska at Omaha (402) 554-4159 -------------- next part -------------- A non-text attachment was scrubbed... Name: winmail.dat Type: application/ms-tnef Size: 11872 bytes Desc: not available URL: From luftsche at usc.edu Wed Sep 23 16:27:48 2015 From: luftsche at usc.edu (Susan Luftschein) Date: Wed, 23 Sep 2015 20:27:48 +0000 Subject: [Archivesspace_Users_Group] Auto-populate rights subrecord or text note fields? In-Reply-To: References: Message-ID: Hi Angela, As far as I know there is no way to auto populate anything from within the application. At the suggestion of Jennifer Bielewski, I've been using Auto Hotkey to populate some notes with boilerplate text. It's pretty easy to use and works well. Best, Sue Sue Luftschein Archival and Metadata Librarian USC Libraries Special Collections University of Southern California Doheny Memorial Library 3550 Trousdale Parkway, Room 207 Los Angeles, CA 90089-0189 tel:213-740-4046 fax:213-740-2343 luftsche at usc.edu From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Angela Kroeger Sent: Wednesday, September 23, 2015 1:11 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Auto-populate rights subrecord or text note fields? I have looked through the manual, and I have seen how to set default values for controlled vocabularies. What I would like is to set a default value for a non-controlled free-text field. Specifically, I would like our boilerplate text to auto-populate the permissions and restrictions fields of the rights statement subrecord whenever we create a new accession or resource record. Similarly, I'd like to auto-populate the conditions governing access and conditions governing use note fields. I have not found a way to assign default text to any free-text field. Is there a way to do this? Am I overlooking something? Could something like this be accomplished with a plugin or script? If not, it's not a major issue. We'll keep copying and pasting the text from our local documentation. I just wanted to streamline our process if it was possible. Thank you for any help. Angela Kroeger akroeger at unomaha.edu Archives and Special Collections Associate Dr. C.C. and Mabel L. Criss Library University of Nebraska at Omaha (402) 554-4159 -------------- next part -------------- An HTML attachment was scrubbed... URL: From Joshua.D.Shaw at dartmouth.edu Wed Sep 23 16:28:23 2015 From: Joshua.D.Shaw at dartmouth.edu (Joshua D. Shaw) Date: Wed, 23 Sep 2015 20:28:23 +0000 Subject: [Archivesspace_Users_Group] Auto-populate rights subrecord or text note fields? In-Reply-To: References: Message-ID: <02496810-B694-4D4E-BB42-83688652917B@dartmouth.edu> Hi Angela- You'll need to use a plugin - either roll your own or add to the local plugin. It's gonna be a bit trickier since the rights sub record will need to be created and then populated via scripting. Take a look at this plugin which we had developed for us (https://github.com/hudmol/user_defined_in_basic). It's adding some user defined fields to the Basic section, but the same methodology could be used for what you are interested in accomplishing. Joshua From: Angela Kroeger Reply-To: Archivesspace Users Group Date: Wednesday, September 23, 2015 at 4:10 PM To: "archivesspace_users_group at lyralists.lyrasis.org" Subject: [Archivesspace_Users_Group] Auto-populate rights subrecord or text note fields? I have looked through the manual, and I have seen how to set default values for controlled vocabularies. What I would like is to set a default value for a non-controlled free-text field. Specifically, I would like our boilerplate text to auto-populate the permissions and restrictions fields of the rights statement subrecord whenever we create a new accession or resource record. Similarly, I?d like to auto-populate the conditions governing access and conditions governing use note fields. I have not found a way to assign default text to any free-text field. Is there a way to do this? Am I overlooking something? Could something like this be accomplished with a plugin or script? If not, it?s not a major issue. We?ll keep copying and pasting the text from our local documentation. I just wanted to streamline our process if it was possible. Thank you for any help. Angela Kroeger akroeger at unomaha.edu Archives and Special Collections Associate Dr. C.C. and Mabel L. Criss Library University of Nebraska at Omaha (402) 554-4159 -------------- next part -------------- An HTML attachment was scrubbed... URL: From brad.westbrook at lyrasis.org Wed Sep 23 16:59:53 2015 From: brad.westbrook at lyrasis.org (Brad Westbrook) Date: Wed, 23 Sep 2015 20:59:53 +0000 Subject: [Archivesspace_Users_Group] Auto-populate rights subrecord or text note fields? In-Reply-To: <02496810-B694-4D4E-BB42-83688652917B@dartmouth.edu> References: <02496810-B694-4D4E-BB42-83688652917B@dartmouth.edu> Message-ID: Hi. With release of v.1.3.0 at the end of June, it became possible to set default values pretty much throughout the ArchivesSpace application. See https://archivesspace.atlassian.net/browse/AR-1038. The story includes brief instructions for how to do so. Below are more expanded instructions from the workshop manual for how to set default values. These instructions will appear in the user manual. Setting default values for the rights sub-record is limited, as you will be able to set them for only one type of rights asserting, e.g., intellectual property. That may not be problem re: Permissions and Restrictions in the current design. Brad W. Default values Users can set default values throughout the application. Default values are typically set when the value of a field is very frequently the same across records. For instance, a segment of the identifier in an accession and / or resource record might indicate the custodial repository. If the repository identifier is set as a default value for a segment of the accession and / or resource identifier, then that segment will be populated with that identifier whenever a new accession or resource record is created. In short, setting default values for repetitive data values is a good way for repositories to streamline data input. Default values can be edited in a record that they have been applied to. Also default values can be reset at any time. Doing so will have no impact on applications of the prior default value; they will be retained in the records in which they were applied. Default values are not applied in spawning an accession or resource record from a source accession record. How to set default values: To set default values you need to log in to ArchivesSpace as either an administrator or repository manager. 1. Click on the option for My Repository Preferences [cid:image002.jpg at 01D0F621.B05BBC20] 2. Activate the option to pre-populate records. [cid:image004.jpg at 01D0F621.B05BBC20] 3. Click on Save to save your new preferences. 4. Open the browse list for the record type you want to set default values for and click on the option to Edit Default Values at the top of the list. [cid:image006.jpg at 01D0F621.B05BBC20] In the case of Resources and Digital Objects, you will need to select between setting default values for the parent record or the component record: [cid:image008.jpg at 01D0F621.B05BBC20] 5. Next, open up a blank record of the type you set default values for, and enter the value defaults into the appropriate fields: [cid:image010.jpg at 01D0F621.B05BBC20] 6. Click on Save to save the default values to the template. When creating a new record, the default values should populate the fields to which they are assigned: [cid:image012.jpg at 01D0F621.B05BBC20] At any time that you want to not apply the default values, simply deactivate the option to pre-populate records. This will result in an empty template when you start a new record. Remember, setting default values is most effective for values that are the same across many records. From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Joshua D. Shaw Sent: Wednesday, September 23, 2015 4:28 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Auto-populate rights subrecord or text note fields? Hi Angela- You'll need to use a plugin - either roll your own or add to the local plugin. It's gonna be a bit trickier since the rights sub record will need to be created and then populated via scripting. Take a look at this plugin which we had developed for us (https://github.com/hudmol/user_defined_in_basic). It's adding some user defined fields to the Basic section, but the same methodology could be used for what you are interested in accomplishing. Joshua From: Angela Kroeger Reply-To: Archivesspace Users Group Date: Wednesday, September 23, 2015 at 4:10 PM To: "archivesspace_users_group at lyralists.lyrasis.org" Subject: [Archivesspace_Users_Group] Auto-populate rights subrecord or text note fields? I have looked through the manual, and I have seen how to set default values for controlled vocabularies. What I would like is to set a default value for a non-controlled free-text field. Specifically, I would like our boilerplate text to auto-populate the permissions and restrictions fields of the rights statement subrecord whenever we create a new accession or resource record. Similarly, I?d like to auto-populate the conditions governing access and conditions governing use note fields. I have not found a way to assign default text to any free-text field. Is there a way to do this? Am I overlooking something? Could something like this be accomplished with a plugin or script? If not, it?s not a major issue. We?ll keep copying and pasting the text from our local documentation. I just wanted to streamline our process if it was possible. Thank you for any help. Angela Kroeger akroeger at unomaha.edu Archives and Special Collections Associate Dr. C.C. and Mabel L. Criss Library University of Nebraska at Omaha (402) 554-4159 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 8103 bytes Desc: image002.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.jpg Type: image/jpeg Size: 15501 bytes Desc: image004.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.jpg Type: image/jpeg Size: 8081 bytes Desc: image006.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image008.jpg Type: image/jpeg Size: 8393 bytes Desc: image008.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image010.jpg Type: image/jpeg Size: 29579 bytes Desc: image010.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image012.jpg Type: image/jpeg Size: 29942 bytes Desc: image012.jpg URL: From Joshua.D.Shaw at dartmouth.edu Thu Sep 24 08:21:34 2015 From: Joshua.D.Shaw at dartmouth.edu (Joshua D. Shaw) Date: Thu, 24 Sep 2015 12:21:34 +0000 Subject: [Archivesspace_Users_Group] Auto-populate rights subrecord or text note fields? In-Reply-To: References: <02496810-B694-4D4E-BB42-83688652917B@dartmouth.edu> Message-ID: <124FB6F3-1735-4E74-B59E-F6644C78ECEB@dartmouth.edu> Thanks, Brad! Didn't realize that was available. This will be helpful in some of our implementations as well. Joshua From: Brad Westbrook Reply-To: Archivesspace Users Group Date: Wednesday, September 23, 2015 at 4:59 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Auto-populate rights subrecord or text note fields? Hi. With release of v.1.3.0 at the end of June, it became possible to set default values pretty much throughout the ArchivesSpace application. See https://archivesspace.atlassian.net/browse/AR-1038. The story includes brief instructions for how to do so. Below are more expanded instructions from the workshop manual for how to set default values. These instructions will appear in the user manual. Setting default values for the rights sub-record is limited, as you will be able to set them for only one type of rights asserting, e.g., intellectual property. That may not be problem re: Permissions and Restrictions in the current design. Brad W. Default values Users can set default values throughout the application. Default values are typically set when the value of a field is very frequently the same across records. For instance, a segment of the identifier in an accession and / or resource record might indicate the custodial repository. If the repository identifier is set as a default value for a segment of the accession and / or resource identifier, then that segment will be populated with that identifier whenever a new accession or resource record is created. In short, setting default values for repetitive data values is a good way for repositories to streamline data input. Default values can be edited in a record that they have been applied to. Also default values can be reset at any time. Doing so will have no impact on applications of the prior default value; they will be retained in the records in which they were applied. Default values are not applied in spawning an accession or resource record from a source accession record. How to set default values: To set default values you need to log in to ArchivesSpace as either an administrator or repository manager. 1. Click on the option for My Repository Preferences [cid:image002.jpg at 01D0F621.B05BBC20] 2. Activate the option to pre-populate records. [cid:image004.jpg at 01D0F621.B05BBC20] 3. Click on Save to save your new preferences. 4. Open the browse list for the record type you want to set default values for and click on the option to Edit Default Values at the top of the list. [cid:image006.jpg at 01D0F621.B05BBC20] In the case of Resources and Digital Objects, you will need to select between setting default values for the parent record or the component record: [cid:image008.jpg at 01D0F621.B05BBC20] 5. Next, open up a blank record of the type you set default values for, and enter the value defaults into the appropriate fields: [cid:image010.jpg at 01D0F621.B05BBC20] 6. Click on Save to save the default values to the template. When creating a new record, the default values should populate the fields to which they are assigned: [cid:image012.jpg at 01D0F621.B05BBC20] At any time that you want to not apply the default values, simply deactivate the option to pre-populate records. This will result in an empty template when you start a new record. Remember, setting default values is most effective for values that are the same across many records. From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Joshua D. Shaw Sent: Wednesday, September 23, 2015 4:28 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Auto-populate rights subrecord or text note fields? Hi Angela- You'll need to use a plugin - either roll your own or add to the local plugin. It's gonna be a bit trickier since the rights sub record will need to be created and then populated via scripting. Take a look at this plugin which we had developed for us (https://github.com/hudmol/user_defined_in_basic). It's adding some user defined fields to the Basic section, but the same methodology could be used for what you are interested in accomplishing. Joshua From: Angela Kroeger Reply-To: Archivesspace Users Group Date: Wednesday, September 23, 2015 at 4:10 PM To: "archivesspace_users_group at lyralists.lyrasis.org" Subject: [Archivesspace_Users_Group] Auto-populate rights subrecord or text note fields? I have looked through the manual, and I have seen how to set default values for controlled vocabularies. What I would like is to set a default value for a non-controlled free-text field. Specifically, I would like our boilerplate text to auto-populate the permissions and restrictions fields of the rights statement subrecord whenever we create a new accession or resource record. Similarly, I?d like to auto-populate the conditions governing access and conditions governing use note fields. I have not found a way to assign default text to any free-text field. Is there a way to do this? Am I overlooking something? Could something like this be accomplished with a plugin or script? If not, it?s not a major issue. We?ll keep copying and pasting the text from our local documentation. I just wanted to streamline our process if it was possible. Thank you for any help. Angela Kroeger akroeger at unomaha.edu Archives and Special Collections Associate Dr. C.C. and Mabel L. Criss Library University of Nebraska at Omaha (402) 554-4159 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 8103 bytes Desc: image002.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.jpg Type: image/jpeg Size: 15501 bytes Desc: image004.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.jpg Type: image/jpeg Size: 8081 bytes Desc: image006.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image008.jpg Type: image/jpeg Size: 8393 bytes Desc: image008.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image010.jpg Type: image/jpeg Size: 29579 bytes Desc: image010.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image012.jpg Type: image/jpeg Size: 29942 bytes Desc: image012.jpg URL: From akroeger at unomaha.edu Thu Sep 24 09:07:47 2015 From: akroeger at unomaha.edu (Angela Kroeger) Date: Thu, 24 Sep 2015 13:07:47 +0000 Subject: [Archivesspace_Users_Group] Auto-populate rights subrecord or text note fields? In-Reply-To: References: <02496810-B694-4D4E-BB42-83688652917B@dartmouth.edu> Message-ID: Brad, thank you very much! This is exactly what I needed. I tried it and it works perfectly. Thanks also to Laurel Dougherty, who forwarded Brad?s email on this feature from a few weeks ago, which I missed while I was temporarily unsubscribed from the list. Thanks also to Susan Luftschein and Joshua Shaw for suggesting other means of meeting the same goal. Because the default fields for new resource records only appear in truly new resource records and not resource records spawned from accession records (and I can?t set default note fields in accession records, where those notes do not exist), I will try Susan?s AutoHotkey suggestion for those. A combination of ArchivesSpace default values and AutoHotkeys should do everything I want. I really appreciate everyone?s help. Thank you! --Angela From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brad Westbrook Sent: Wednesday, September 23, 2015 4:00 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Auto-populate rights subrecord or text note fields? Hi. With release of v.1.3.0 at the end of June, it became possible to set default values pretty much throughout the ArchivesSpace application. See https://archivesspace.atlassian.net/browse/AR-1038. The story includes brief instructions for how to do so. Below are more expanded instructions from the workshop manual for how to set default values. These instructions will appear in the user manual. Setting default values for the rights sub-record is limited, as you will be able to set them for only one type of rights asserting, e.g., intellectual property. That may not be problem re: Permissions and Restrictions in the current design. Brad W. Default values Users can set default values throughout the application. Default values are typically set when the value of a field is very frequently the same across records. For instance, a segment of the identifier in an accession and / or resource record might indicate the custodial repository. If the repository identifier is set as a default value for a segment of the accession and / or resource identifier, then that segment will be populated with that identifier whenever a new accession or resource record is created. In short, setting default values for repetitive data values is a good way for repositories to streamline data input. Default values can be edited in a record that they have been applied to. Also default values can be reset at any time. Doing so will have no impact on applications of the prior default value; they will be retained in the records in which they were applied. Default values are not applied in spawning an accession or resource record from a source accession record. How to set default values: To set default values you need to log in to ArchivesSpace as either an administrator or repository manager. 1. Click on the option for My Repository Preferences [cid:image001.jpg at 01D0F69E.4AEA5040] 2. Activate the option to pre-populate records. [cid:image002.jpg at 01D0F69E.4AEA5040] 3. Click on Save to save your new preferences. 4. Open the browse list for the record type you want to set default values for and click on the option to Edit Default Values at the top of the list. [cid:image003.jpg at 01D0F69E.4AEA5040] In the case of Resources and Digital Objects, you will need to select between setting default values for the parent record or the component record: [cid:image004.jpg at 01D0F69E.4AEA5040] 5. Next, open up a blank record of the type you set default values for, and enter the value defaults into the appropriate fields: [cid:image005.jpg at 01D0F69E.4AEA5040] 6. Click on Save to save the default values to the template. When creating a new record, the default values should populate the fields to which they are assigned: [cid:image006.jpg at 01D0F69E.4AEA5040] At any time that you want to not apply the default values, simply deactivate the option to pre-populate records. This will result in an empty template when you start a new record. Remember, setting default values is most effective for values that are the same across many records. From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Joshua D. Shaw Sent: Wednesday, September 23, 2015 4:28 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Auto-populate rights subrecord or text note fields? Hi Angela- You'll need to use a plugin - either roll your own or add to the local plugin. It's gonna be a bit trickier since the rights sub record will need to be created and then populated via scripting. Take a look at this plugin which we had developed for us (https://github.com/hudmol/user_defined_in_basic). It's adding some user defined fields to the Basic section, but the same methodology could be used for what you are interested in accomplishing. Joshua From: Angela Kroeger Reply-To: Archivesspace Users Group Date: Wednesday, September 23, 2015 at 4:10 PM To: "archivesspace_users_group at lyralists.lyrasis.org" Subject: [Archivesspace_Users_Group] Auto-populate rights subrecord or text note fields? I have looked through the manual, and I have seen how to set default values for controlled vocabularies. What I would like is to set a default value for a non-controlled free-text field. Specifically, I would like our boilerplate text to auto-populate the permissions and restrictions fields of the rights statement subrecord whenever we create a new accession or resource record. Similarly, I?d like to auto-populate the conditions governing access and conditions governing use note fields. I have not found a way to assign default text to any free-text field. Is there a way to do this? Am I overlooking something? Could something like this be accomplished with a plugin or script? If not, it?s not a major issue. We?ll keep copying and pasting the text from our local documentation. I just wanted to streamline our process if it was possible. Thank you for any help. Angela Kroeger akroeger at unomaha.edu Archives and Special Collections Associate Dr. C.C. and Mabel L. Criss Library University of Nebraska at Omaha (402) 554-4159 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 8103 bytes Desc: image001.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 15501 bytes Desc: image002.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 8081 bytes Desc: image003.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.jpg Type: image/jpeg Size: 8393 bytes Desc: image004.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.jpg Type: image/jpeg Size: 29579 bytes Desc: image005.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.jpg Type: image/jpeg Size: 29942 bytes Desc: image006.jpg URL: From l1dougherty at ucsd.edu Thu Sep 24 11:00:40 2015 From: l1dougherty at ucsd.edu (Dougherty, Laurel) Date: Thu, 24 Sep 2015 15:00:40 +0000 Subject: [Archivesspace_Users_Group] Merging resource records Message-ID: <3975740D6A5FF946B2A77B95A7B228D70F8DAECD@xmail-mbx-bv1.AD.UCSD.EDU> Hello, Has the ability to merge resource records been taken away or updated/hidden? We're running the latest version of ASpace. The documentation online gives specific instructions to merge resource records via a "merge" button on the resources toolbar. But the toolbar doesn't have a merge button. I can see the other 6 buttons from the screen shot in the documentation, but no merge. I've fished around JIRA and haven't seen recent conversations about this feature... Thanks for guidance. Laurel Laurel McPhee Dougherty Supervisory Archivist, Special Collections & Archives Program UC San Diego Library | * 858-534-5619 | * l1dougherty at ucsd.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Resources toolbar.docx Type: application/vnd.openxmlformats-officedocument.wordprocessingml.document Size: 575630 bytes Desc: Resources toolbar.docx URL: From Jennifer.M.Edwards at aphis.usda.gov Thu Sep 24 11:05:49 2015 From: Jennifer.M.Edwards at aphis.usda.gov (Edwards, Jennifer M - APHIS) Date: Thu, 24 Sep 2015 15:05:49 +0000 Subject: [Archivesspace_Users_Group] Server Error Message on Resource Records Message-ID: Hello All, We are looking for some help with a persistent error message. When viewing the resource record at the resource (collection) level we receive this message: An error occurred loading this form. Server Error Our Out log shows the following error (the log is attached for reference): ERROR -- : Java::ComMysqlJdbcExceptionsJdbc4::MySQLSyntaxErrorException: Unknown column 'jsonmodel_type' in 'where clause' java.lang.reflect.Constructor.newInstance(java/lang/reflect/Constructor.java:526) What is the relevant query that is failing according to these logs? Is there anything in the database that we can edit that would clear this error up? We can provide more logs if that will help. The problem started with one of our collections and has now expanded to others. If we can't get into our collections then we can't edit locations and other information. Thanks for any help you can provide! Jenna Edwards Supervisory Technical Information Specialist USDA/APHIS/WS National Wildlife Research Center 4101 LaPorte Avenue Fort Collins, CO 80521 PH: 970-266-6023 Jennifer.M.Edwards at aphis.usda.gov -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: jsonmodel_type.log Type: application/octet-stream Size: 2488 bytes Desc: jsonmodel_type.log URL: From christine.dibella at lyrasis.org Thu Sep 24 12:04:12 2015 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Thu, 24 Sep 2015 16:04:12 +0000 Subject: [Archivesspace_Users_Group] ArchivesSpace team availability week of September 28 Message-ID: Dear ArchivesSpace Members, Most of the ArchivesSpace program team, including Brad, Chris, and me, will be in Atlanta the week of September 28 (next week) for an all-LYRASIS staff meeting. We'll be in various related activities during the regular workday and will typically only be able to catch up with emails and calls outside of that time. We will be back in regular contact beginning the week of October 5. Thank you for your understanding and patience during this time - it's rare that we are able to get together with our LYRASIS colleagues and each other in person, and we look forward to our community reaping the benefits of this short break in the long run. On a related note, we are planning to release v1.4.0 of ArchivesSpace on September 25. We are making this release available as soon as possible because we want you to have access to the important improvements it will provide and to begin testing them in your own environment or in the sandbox (http://archivesspace.org/sandbox), if you wish. Please note, however, that due to ArchivesSpace staff being in Atlanta, staff assistance with the release will be delayed during the week of Sept 28. Best, Christine Christine Di Bella Community Outreach and Support Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [cid:image003.png at 01CE734E.FD759D30] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 7645 bytes Desc: image001.png URL: From christine.dibella at lyrasis.org Thu Sep 24 12:22:24 2015 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Thu, 24 Sep 2015 16:22:24 +0000 Subject: [Archivesspace_Users_Group] Merging resource records In-Reply-To: <3975740D6A5FF946B2A77B95A7B228D70F8DAECD@xmail-mbx-bv1.AD.UCSD.EDU> References: <3975740D6A5FF946B2A77B95A7B228D70F8DAECD@xmail-mbx-bv1.AD.UCSD.EDU> Message-ID: Hi Laurel, The merge resources functionality has not been changed recently. The ability to merge records is linked to a particular user's permissions within the application, however. In order to merge resources (and see the button on the toolbar) the user needs to be logged in as either a system administrator or part of a permission group that has the "merge the major record types in this repository" permission checked (see screenshot below from the Manage Groups area): [cid:image001.png at 01D0F6C3.806B5DC0] If you're not a system administrator, you'll want check with someone who is about verifying your permissions in the system and changing them to what you need. And if you are already a system administrator or if changing the permissions does not solve the problem you're encountering, please let us know. Best, Christine Christine Di Bella Community Outreach and Support Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [cid:image003.png at 01CE734E.FD759D30] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Dougherty, Laurel Sent: Thursday, September 24, 2015 11:01 AM To: 'archivesspace_users_group at lyralists.lyrasis.org' Subject: [Archivesspace_Users_Group] Merging resource records Hello, Has the ability to merge resource records been taken away or updated/hidden? We're running the latest version of ASpace. The documentation online gives specific instructions to merge resource records via a "merge" button on the resources toolbar. But the toolbar doesn't have a merge button. I can see the other 6 buttons from the screen shot in the documentation, but no merge. I've fished around JIRA and haven't seen recent conversations about this feature... Thanks for guidance. Laurel Laurel McPhee Dougherty Supervisory Archivist, Special Collections & Archives Program UC San Diego Library | * 858-534-5619 | * l1dougherty at ucsd.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 61111 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 7645 bytes Desc: image002.png URL: From sdm7g at virginia.edu Thu Sep 24 16:58:33 2015 From: sdm7g at virginia.edu (Steven Majewski) Date: Thu, 24 Sep 2015 16:58:33 -0400 Subject: [Archivesspace_Users_Group] NACO versus LCNAF In-Reply-To: References: Message-ID: <4F5BD647-8CA4-49A8-B7F5-1988CCE7AB44@virginia.edu> > On Sep 23, 2015, at 12:54 PM, Susan Luftschein wrote: > > Hi Karla, > We are using NACO. I began using NACO for rules because LCNAF was being exported as a subfield 2 with a second indicator of 7. In the subfield 2 was ?Library of Congress Name Authority File?. I?m pretty sure I reported this at the time (there are still other issues with the MARC export), so I just switched to using NACO (which exports the same way). > > If something has been fixed, I?d appreciate knowing! (Thanks in advance Chris!). > > Sue Well, there is something that needs to be fixed. locales enum file https://github.com/archivesspace/archivesspace/blob/master/common/locales/enums/en.yml#L286-L295 , https://github.com/archivesspace/archivesspace/blob/master/common/locales/enums/en.yml#L419-L431 translates these abbreviations into strings in user interface. Abbreviated values are initial values in controlled value list, and if you select one of those values from the menu when creating a agent or subject, the menu show the long string, but I believe the value used is the abbreviated symbol. However, if you import MarcXML agents or subjects, MarcXMLBaseMap https://github.com/archivesspace/archivesspace/blob/master/backend/app/converters/lib/marcxml_base_map.rb#L4-L25 uses full strings, not abbreviations, so it creates a duplicate looking record that will need to be merged. Values will read the same in the user interface and menus, but will actually be different and (I believe) export differently. [ Yes- there are a whole bunch of other issues with MarcXML import & export. It?s not assigning authority_ids to resources for another example. ] ? Steve. > > Sue Luftschein > Archival and Metadata Librarian > USC Libraries > > Sent using CloudMagic > > On Tue, Sep 22, 2015 at 4:29 PM, Archivesspace Users Group wrote: > I have a general question for the group. When creating agent records, are you using the NACO (as provided by ArchivesSpace) or have you added LCNAF to your name_source controlled value list and are using that as your preferred term? > > We had some EAD legacy data import using LCNAF, which automatically created the LCNAF value. We will have to merge to one or the other, but we would like to hear what others are doing. I recall that Archivists' Toolkit used LCNAF instead of NACO so I imagine we have not been the only institution with this issue. > > Thank you! > > -- > Karla Irwin > Special Collections Technical Services Librarian > University Libraries, University of Nevada, Las Vegas > karla.irwin at unlv.edu > (702) 895-2245 > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: smime.p7s Type: application/pkcs7-signature Size: 4943 bytes Desc: not available URL: From Joshua.D.Shaw at dartmouth.edu Fri Sep 25 16:27:46 2015 From: Joshua.D.Shaw at dartmouth.edu (Joshua D. Shaw) Date: Fri, 25 Sep 2015 20:27:46 +0000 Subject: [Archivesspace_Users_Group] New Single Sign On Plugin released Message-ID: <9232ED53-8286-42AA-A434-91F90F54A84E@dartmouth.edu> Just a heads up to the community that we (Dartmouth) have developed and released a plugin that implements an alternative login method for institutions that use a single sign on system. Credit goes to Eric Bivona, one of our senior programmers. Plugin can be found here: https://github.com/dartmouth-dltg/aspace-omniauth-cas We've used the omniAuth gem as the base authentication bundle. Though omniAuth supports a wide variety of authentication methods, at present, the plugin is only implemented for CAS authentication. The README file explains the working and configuration of the plugin in greater depth, but this plugin replaces the standard login window with a redirect to an authentication server which first authenticates the user to the frontend. The authentication token is passed from the frontend to the backend which then verifies that authentication payload with the CAS server. Once this is confirmed, the user is logged in. The user's personal information is also updated to reflect the authoritative version held by the CAS server. Feel free to email with questions! Joshua -------------- next part -------------- An HTML attachment was scrubbed... URL: From epyers at slv.vic.gov.au Mon Sep 28 02:04:42 2015 From: epyers at slv.vic.gov.au (Emily Pyers) Date: Mon, 28 Sep 2015 06:04:42 +0000 Subject: [Archivesspace_Users_Group] Authority/Subject Heading Workflow in ArchivesSpace Message-ID: <11ff1d6c7f6149ba85e3dd5c0bd82d2d@STAFFEXCH01.staff.local> Hi Phil, We?re Ex Libris users as well (Voyager, PRIMO, Digitool). Historically we?ve been creating the Accession record in Archivist?s Toolkit, (extracting the records in Excel, then converting to MARC using MARCEdit delimited text transfer) then doing a bulk upload to Voyager to create a brief record which we then update to create the collection level record. To date we?ve only selectively pulled the records that we want to create full descriptive lists for back in to Archivist?s Toolkit as Resource records, but with the move to AS we?ll be looking at doing this work back into AS in bulk as well, and possibly automating the Accession record pull and conversion. I?m curious therefore to know how far down this path you have gotten ? are you currently doing the write-back from Voyager to AS work on a record by record basis? Cheers, Emily Emily Pyers | Collections Cataloguing Librarian | Storage & Digital Collection Services State Library Victoria | 328 Swanston Street | Melbourne VIC 3000 T +61 3 8664 7368 | epyers at slv.vic.gov.au slv.vic.gov.au [Australian Sketchbook] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Suda, Phillip J Sent: Monday, September 14, 2015 11:34 AM To: Archivesspace Users Group > Subject: [Archivesspace_Users_Group] Authority/Subject Heading Workflow in ArchivesSpace Greetings all, How is everyone handling the Authority Control/Subject Heading workflow in ArchivesSpace? Are Collection level (MARCXML) being created, with all authority work included, in the ILS and then ingested into ASpace? Or is Authority Control handled solely via ASpace Staff Interface subject heading management? We are an Ex Libris (Voyager/Primo) institution and we are trying to improve efficiency and streamline workflows for the creation of Collection Level (MARC) and Full Finding Aid (EAD). Thank you, Phil Phillip Suda Systems Librarian Howard-Tilton Memorial Library Tulane University psuda1 at tulane.edu 504-865-5607 This message and any attachment is intended only for the use of the Addressee and may contain information that is PRIVILEGED and CONFIDENTIAL. If you are not the intended recipient, you are hereby notified that any dissemination of this communication is strictly prohibited. If you have received this communication in error, please delete all copies of the message and its attachments and notify the sender immediately. Thank you. -------------- next part -------------- An HTML attachment was scrubbed... URL: From epyers at slv.vic.gov.au Mon Sep 28 02:07:46 2015 From: epyers at slv.vic.gov.au (Emily Pyers) Date: Mon, 28 Sep 2015 06:07:46 +0000 Subject: [Archivesspace_Users_Group] attaching digital objects to archival objects In-Reply-To: References: <73F9154D-6E8B-4CF1-BC89-33B62B4E1F91@yale.edu> Message-ID: Dallas, I concur. We?ve also been looking for ways to the same thing. THANK YOU! Emily Emily Pyers | Collections Cataloguing Librarian | Storage & Digital Collection Services State Library Victoria | 328 Swanston Street | Melbourne VIC 3000 T +61 3 8664 7368 | epyers at slv.vic.gov.au slv.vic.gov.au [Australian Sketchbook] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Callahan, Maureen Sent: Saturday, 8 August 2015 4:16 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] attaching digital objects to archival objects Dallas, this is AWESOME. Funnily enough, I too need to look up the archival object by its refid. This is almost literally everything I need. Maureen On Aug 7, 2015, at 2:13 PM, Dallas Pillen > wrote: Hi Maureen, Not sure if this is the best/most appropriate way to do this, but I worked up a prototype for doing something similar to this that grabs an archival object's JSON, creates a new digital object and stores its URI, and then uses the update archival object endpoint (POST /repositories/:repo_id/:archival_objects/:id) to repost the archival object with the new instance. The script (that also has some probably irrelevant stuff up top to search for an archival object by its refid) is here: https://github.com/djpillen/bentley_scripts/blob/master/update_archival_object.py On Fri, Aug 7, 2015 at 1:44 PM, Callahan, Maureen > wrote: Hi everyone, This may be a dumb question. I?m trying to wade in from the shallow end. I have a list of digital objects that I want to create in ArchivesSpace and a list of which archival objects they should become instances of. I?m sitting down to write a script to start doing this work, and I?m wondering if this is possible ? if there?s actually an endpoint that will let me do this. I see that I can post children digital objects to already-existing digital objects (POST /repositories/:repo_id/digital_object_components/:id/children), but I don?t see an explicit way to add digital objects as instances of archival objects. Thoughts? How would others approach this work? Maureen _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Dallas Pillen Project Archivist [https://webapps.lsa.umich.edu/dean/lsa_emails/bentley-sig-em.png] Bentley Historical Library 1150 Beal Avenue Ann Arbor, Michigan 48109-2113 734.647.3559 Twitter Facebook _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=AwICAg&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=JgH2YCQ8D3P9-Lm_x4bv3d2CZBYlbx6hxnLFHtfovi8&m=mTC1w7j4SL0FLJQhDu7aWSipl_20tTouhMmmqe-h-1s&s=EIrEqNZEYtei_m-oBWB9oWhuSJCOVGeTiCL-wu8OwE8&e= This message and any attachment is intended only for the use of the Addressee and may contain information that is PRIVILEGED and CONFIDENTIAL. If you are not the intended recipient, you are hereby notified that any dissemination of this communication is strictly prohibited. If you have received this communication in error, please delete all copies of the message and its attachments and notify the sender immediately. Thank you. -------------- next part -------------- An HTML attachment was scrubbed... URL: From bmg17 at psu.edu Mon Sep 28 14:00:21 2015 From: bmg17 at psu.edu (Ben Goldman) Date: Mon, 28 Sep 2015 14:00:21 -0400 (EDT) Subject: [Archivesspace_Users_Group] ArchivesSpace team availability week of September 28 In-Reply-To: References: Message-ID: <1014571672.1449475.1443463221045.JavaMail.zimbra@psu.edu> Hi Christine, It looks like the 1.4 posted last week is a release candidate, not the full release. I know the team is away this week, but can you confirm when the full release will become available? Thanks, Ben Ben Goldman Digital Records Archivist & Sally W. Kalin Early Career Librarian for Technological Innovations Penn State University Libraries From: "Christine Di Bella" To: "Archivesspace Users Group" , "Archivesspace Member Reps" , "archivesspace tac uac" Cc: "archivesspace bot members" Sent: Thursday, September 24, 2015 12:04:12 PM Subject: [Archivesspace_Users_Group] ArchivesSpace team availability week of September 28 Dear ArchivesSpace Members, Most of the ArchivesSpace program team, including Brad, Chris, and me, will be in Atlanta the week of September 28 (next week) for an all-LYRASIS staff meeting. We?ll be in various related activities during the regular workday and will typically only be able to catch up with emails and calls outside of that time. We will be back in regular contact beginning the week of October 5. Thank you for your understanding and patience during this time ? it?s rare that we are able to get together with our LYRASIS colleagues and each other in person, and we look forward to our community reaping the benefits of this short break in the long run. On a related note, we are planning to release v1.4.0 of ArchivesSpace on September 25. We are making this release available as soon as possible because we want you to have access to the important improvements it will provide and to begin testing them in your own environment or in the sandbox ( http://archivesspace.org/sandbox ), if you wish. Please note, however, that due to ArchivesSpace staff being in Atlanta, staff assistance with the release will be delayed during the week of Sept 28. Best, Christine Christine Di Bella Community Outreach and Support Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 7645 bytes Desc: image001.png URL: From Chris.Fitzpatrick at lyrasis.org Mon Sep 28 14:23:55 2015 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Mon, 28 Sep 2015 18:23:55 +0000 Subject: [Archivesspace_Users_Group] ArchivesSpace team availability week of September 28 In-Reply-To: <1014571672.1449475.1443463221045.JavaMail.zimbra@psu.edu> References: , <1014571672.1449475.1443463221045.JavaMail.zimbra@psu.edu> Message-ID: Hi Ben, Yes, apologize about the not sending an update. I ran into a last minute bug that came up with some reports last week when I was putting together the release. I fixed this, but I ran out of time, since I had to travel for some meetings. I'm putting the release together now, and will post it in the next few hours. best, Chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Ben Goldman Sent: Monday, September 28, 2015 8:00 PM To: Archivesspace Users Group Cc: Archivesspace Member Reps; archivesspace bot members; archivesspace tac uac Subject: Re: [Archivesspace_Users_Group] ArchivesSpace team availability week of September 28 Hi Christine, It looks like the 1.4 posted last week is a release candidate, not the full release. I know the team is away this week, but can you confirm when the full release will become available? Thanks, Ben Ben Goldman Digital Records Archivist & Sally W. Kalin Early Career Librarian for Technological Innovations Penn State University Libraries ________________________________ From: "Christine Di Bella" To: "Archivesspace Users Group" , "Archivesspace Member Reps" , "archivesspace tac uac" Cc: "archivesspace bot members" Sent: Thursday, September 24, 2015 12:04:12 PM Subject: [Archivesspace_Users_Group] ArchivesSpace team availability week of September 28 Dear ArchivesSpace Members, Most of the ArchivesSpace program team, including Brad, Chris, and me, will be in Atlanta the week of September 28 (next week) for an all-LYRASIS staff meeting. We'll be in various related activities during the regular workday and will typically only be able to catch up with emails and calls outside of that time. We will be back in regular contact beginning the week of October 5. Thank you for your understanding and patience during this time - it's rare that we are able to get together with our LYRASIS colleagues and each other in person, and we look forward to our community reaping the benefits of this short break in the long run. On a related note, we are planning to release v1.4.0 of ArchivesSpace on September 25. We are making this release available as soon as possible because we want you to have access to the important improvements it will provide and to begin testing them in your own environment or in the sandbox (http://archivesspace.org/sandbox), if you wish. Please note, however, that due to ArchivesSpace staff being in Atlanta, staff assistance with the release will be delayed during the week of Sept 28. Best, Christine Christine Di Bella Community Outreach and Support Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [cid:image003.png at 01CE734E.FD759D30] _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 7645 bytes Desc: image001.png URL: From Jessica.Wagner at baruch.cuny.edu Mon Sep 28 15:45:12 2015 From: Jessica.Wagner at baruch.cuny.edu (Jessica Wagner) Date: Mon, 28 Sep 2015 19:45:12 +0000 Subject: [Archivesspace_Users_Group] exporting DC to CSV instead of XML Message-ID: Hi everyone, I?m a newbie with ASpace and could use some help. We?d like to use ASpace to manage the digital objects we?ve been scanning of a large paper-based collection. We set up a test record of one of the digital objects, and noticed that we can export metadata to MODS, METS or DC, and the results come out as XML. Is there a way to get them to come out as a CSV file? Specifically, we?d like to be able to export DC metadata for batches of digital objects into a CSV file so that we can use the metadata with our Omeka instance. (There is apparently an Omeka plugin that can ingest XML instead of CSV, but installing it seems complex, so I thought I?d ask here first.) Thanks, Jessica Jessica L. Wagner Digital Initiatives Librarian, Assistant Professor Baruch College, Newman Library 151 East 25th Street New York, NY 10010 (646) 312-1672 Jessica.Wagner at baruch.cuny.edu Jessica L. Wagner Digital Initiatives Librarian, Assistant Professor Baruch College, Newman Library 151 East 25th Street New York, NY 10010 (646) 312-1672 Jessica.Wagner at baruch.cuny.edu From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Ben Goldman Sent: Monday, September 28, 2015 2:00 PM To: Archivesspace Users Group Cc: Archivesspace Member Reps; archivesspace bot members; archivesspace tac uac Subject: Re: [Archivesspace_Users_Group] ArchivesSpace team availability week of September 28 Hi Christine, It looks like the 1.4 posted last week is a release candidate, not the full release. I know the team is away this week, but can you confirm when the full release will become available? Thanks, Ben Ben Goldman Digital Records Archivist & Sally W. Kalin Early Career Librarian for Technological Innovations Penn State University Libraries ________________________________ From: "Christine Di Bella" > To: "Archivesspace Users Group" >, "Archivesspace Member Reps" >, "archivesspace tac uac" > Cc: "archivesspace bot members" > Sent: Thursday, September 24, 2015 12:04:12 PM Subject: [Archivesspace_Users_Group] ArchivesSpace team availability week of September 28 Dear ArchivesSpace Members, Most of the ArchivesSpace program team, including Brad, Chris, and me, will be in Atlanta the week of September 28 (next week) for an all-LYRASIS staff meeting. We?ll be in various related activities during the regular workday and will typically only be able to catch up with emails and calls outside of that time. We will be back in regular contact beginning the week of October 5. Thank you for your understanding and patience during this time ? it?s rare that we are able to get together with our LYRASIS colleagues and each other in person, and we look forward to our community reaping the benefits of this short break in the long run. On a related note, we are planning to release v1.4.0 of ArchivesSpace on September 25. We are making this release available as soon as possible because we want you to have access to the important improvements it will provide and to begin testing them in your own environment or in the sandbox (http://archivesspace.org/sandbox), if you wish. Please note, however, that due to ArchivesSpace staff being in Atlanta, staff assistance with the release will be delayed during the week of Sept 28. Best, Christine Christine Di Bella Community Outreach and Support Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [cid:image003.png at 01CE734E.FD759D30] _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 7645 bytes Desc: image001.png URL: From luftsche at usc.edu Mon Sep 28 17:35:31 2015 From: luftsche at usc.edu (Susan Luftschein) Date: Mon, 28 Sep 2015 21:35:31 +0000 Subject: [Archivesspace_Users_Group] Auto-populate rights subrecord or text note fields? In-Reply-To: References: <02496810-B694-4D4E-BB42-83688652917B@dartmouth.edu> Message-ID: Hi Brad, One more question about this?I set up some default values for resource records, but when I spawned a resource from an accession, my auto populations (?) did not auto populate. Does it only work for new, from scratch resource records? Thanks, Sue Sue Luftschein Archival and Metadata Librarian USC Libraries Special Collections University of Southern California Doheny Memorial Library 3550 Trousdale Parkway, Room 207 Los Angeles, CA 90089-0189 tel:213-740-4046 fax:213-740-2343 luftsche at usc.edu From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Angela Kroeger Sent: Thursday, September 24, 2015 6:08 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Auto-populate rights subrecord or text note fields? Brad, thank you very much! This is exactly what I needed. I tried it and it works perfectly. Thanks also to Laurel Dougherty, who forwarded Brad?s email on this feature from a few weeks ago, which I missed while I was temporarily unsubscribed from the list. Thanks also to Susan Luftschein and Joshua Shaw for suggesting other means of meeting the same goal. Because the default fields for new resource records only appear in truly new resource records and not resource records spawned from accession records (and I can?t set default note fields in accession records, where those notes do not exist), I will try Susan?s AutoHotkey suggestion for those. A combination of ArchivesSpace default values and AutoHotkeys should do everything I want. I really appreciate everyone?s help. Thank you! --Angela From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brad Westbrook Sent: Wednesday, September 23, 2015 4:00 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Auto-populate rights subrecord or text note fields? Hi. With release of v.1.3.0 at the end of June, it became possible to set default values pretty much throughout the ArchivesSpace application. See https://archivesspace.atlassian.net/browse/AR-1038. The story includes brief instructions for how to do so. Below are more expanded instructions from the workshop manual for how to set default values. These instructions will appear in the user manual. Setting default values for the rights sub-record is limited, as you will be able to set them for only one type of rights asserting, e.g., intellectual property. That may not be problem re: Permissions and Restrictions in the current design. Brad W. Default values Users can set default values throughout the application. Default values are typically set when the value of a field is very frequently the same across records. For instance, a segment of the identifier in an accession and / or resource record might indicate the custodial repository. If the repository identifier is set as a default value for a segment of the accession and / or resource identifier, then that segment will be populated with that identifier whenever a new accession or resource record is created. In short, setting default values for repetitive data values is a good way for repositories to streamline data input. Default values can be edited in a record that they have been applied to. Also default values can be reset at any time. Doing so will have no impact on applications of the prior default value; they will be retained in the records in which they were applied. Default values are not applied in spawning an accession or resource record from a source accession record. How to set default values: To set default values you need to log in to ArchivesSpace as either an administrator or repository manager. 1. Click on the option for My Repository Preferences [cid:image001.jpg at 01D0F69E.4AEA5040] 2. Activate the option to pre-populate records. [cid:image002.jpg at 01D0F69E.4AEA5040] 3. Click on Save to save your new preferences. 4. Open the browse list for the record type you want to set default values for and click on the option to Edit Default Values at the top of the list. [cid:image003.jpg at 01D0F69E.4AEA5040] In the case of Resources and Digital Objects, you will need to select between setting default values for the parent record or the component record: [cid:image004.jpg at 01D0F69E.4AEA5040] 5. Next, open up a blank record of the type you set default values for, and enter the value defaults into the appropriate fields: [cid:image005.jpg at 01D0F69E.4AEA5040] 6. Click on Save to save the default values to the template. When creating a new record, the default values should populate the fields to which they are assigned: [cid:image006.jpg at 01D0F69E.4AEA5040] At any time that you want to not apply the default values, simply deactivate the option to pre-populate records. This will result in an empty template when you start a new record. Remember, setting default values is most effective for values that are the same across many records. From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Joshua D. Shaw Sent: Wednesday, September 23, 2015 4:28 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Auto-populate rights subrecord or text note fields? Hi Angela- You'll need to use a plugin - either roll your own or add to the local plugin. It's gonna be a bit trickier since the rights sub record will need to be created and then populated via scripting. Take a look at this plugin which we had developed for us (https://github.com/hudmol/user_defined_in_basic). It's adding some user defined fields to the Basic section, but the same methodology could be used for what you are interested in accomplishing. Joshua From: Angela Kroeger Reply-To: Archivesspace Users Group Date: Wednesday, September 23, 2015 at 4:10 PM To: "archivesspace_users_group at lyralists.lyrasis.org" Subject: [Archivesspace_Users_Group] Auto-populate rights subrecord or text note fields? I have looked through the manual, and I have seen how to set default values for controlled vocabularies. What I would like is to set a default value for a non-controlled free-text field. Specifically, I would like our boilerplate text to auto-populate the permissions and restrictions fields of the rights statement subrecord whenever we create a new accession or resource record. Similarly, I?d like to auto-populate the conditions governing access and conditions governing use note fields. I have not found a way to assign default text to any free-text field. Is there a way to do this? Am I overlooking something? Could something like this be accomplished with a plugin or script? If not, it?s not a major issue. We?ll keep copying and pasting the text from our local documentation. I just wanted to streamline our process if it was possible. Thank you for any help. Angela Kroeger akroeger at unomaha.edu Archives and Special Collections Associate Dr. C.C. and Mabel L. Criss Library University of Nebraska at Omaha (402) 554-4159 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 8103 bytes Desc: image001.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 15501 bytes Desc: image002.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 8081 bytes Desc: image003.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.jpg Type: image/jpeg Size: 8393 bytes Desc: image004.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.jpg Type: image/jpeg Size: 29579 bytes Desc: image005.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.jpg Type: image/jpeg Size: 29942 bytes Desc: image006.jpg URL: From brad.westbrook at lyrasis.org Tue Sep 29 07:11:32 2015 From: brad.westbrook at lyrasis.org (Brad Westbrook) Date: Tue, 29 Sep 2015 11:11:32 +0000 Subject: [Archivesspace_Users_Group] Auto-populate rights subrecord or text note fields? In-Reply-To: References: <02496810-B694-4D4E-BB42-83688652917B@dartmouth.edu> , Message-ID: Hi, Sue, Yes, default values will not be applied to a resource record spawned from an accession. Brad Sent from my iPhone On Sep 28, 2015, at 5:35 PM, Susan Luftschein > wrote: Hi Brad, One more question about this?I set up some default values for resource records, but when I spawned a resource from an accession, my auto populations (?) did not auto populate. Does it only work for new, from scratch resource records? Thanks, Sue Sue Luftschein Archival and Metadata Librarian USC Libraries Special Collections University of Southern California Doheny Memorial Library 3550 Trousdale Parkway, Room 207 Los Angeles, CA 90089-0189 tel:213-740-4046 fax:213-740-2343 luftsche at usc.edu From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Angela Kroeger Sent: Thursday, September 24, 2015 6:08 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Auto-populate rights subrecord or text note fields? Brad, thank you very much! This is exactly what I needed. I tried it and it works perfectly. Thanks also to Laurel Dougherty, who forwarded Brad?s email on this feature from a few weeks ago, which I missed while I was temporarily unsubscribed from the list. Thanks also to Susan Luftschein and Joshua Shaw for suggesting other means of meeting the same goal. Because the default fields for new resource records only appear in truly new resource records and not resource records spawned from accession records (and I can?t set default note fields in accession records, where those notes do not exist), I will try Susan?s AutoHotkey suggestion for those. A combination of ArchivesSpace default values and AutoHotkeys should do everything I want. I really appreciate everyone?s help. Thank you! --Angela From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brad Westbrook Sent: Wednesday, September 23, 2015 4:00 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Auto-populate rights subrecord or text note fields? Hi. With release of v.1.3.0 at the end of June, it became possible to set default values pretty much throughout the ArchivesSpace application. See https://archivesspace.atlassian.net/browse/AR-1038. The story includes brief instructions for how to do so. Below are more expanded instructions from the workshop manual for how to set default values. These instructions will appear in the user manual. Setting default values for the rights sub-record is limited, as you will be able to set them for only one type of rights asserting, e.g., intellectual property. That may not be problem re: Permissions and Restrictions in the current design. Brad W. Default values Users can set default values throughout the application. Default values are typically set when the value of a field is very frequently the same across records. For instance, a segment of the identifier in an accession and / or resource record might indicate the custodial repository. If the repository identifier is set as a default value for a segment of the accession and / or resource identifier, then that segment will be populated with that identifier whenever a new accession or resource record is created. In short, setting default values for repetitive data values is a good way for repositories to streamline data input. Default values can be edited in a record that they have been applied to. Also default values can be reset at any time. Doing so will have no impact on applications of the prior default value; they will be retained in the records in which they were applied. Default values are not applied in spawning an accession or resource record from a source accession record. How to set default values: To set default values you need to log in to ArchivesSpace as either an administrator or repository manager. 1. Click on the option for My Repository Preferences [cid:image001.jpg at 01D0F69E.4AEA5040] 2. Activate the option to pre-populate records. [cid:image002.jpg at 01D0F69E.4AEA5040] 3. Click on Save to save your new preferences. 4. Open the browse list for the record type you want to set default values for and click on the option to Edit Default Values at the top of the list. [cid:image003.jpg at 01D0F69E.4AEA5040] In the case of Resources and Digital Objects, you will need to select between setting default values for the parent record or the component record: [cid:image004.jpg at 01D0F69E.4AEA5040] 5. Next, open up a blank record of the type you set default values for, and enter the value defaults into the appropriate fields: 6. Click on Save to save the default values to the template. When creating a new record, the default values should populate the fields to which they are assigned: [cid:image006.jpg at 01D0F69E.4AEA5040] At any time that you want to not apply the default values, simply deactivate the option to pre-populate records. This will result in an empty template when you start a new record. Remember, setting default values is most effective for values that are the same across many records. From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Joshua D. Shaw Sent: Wednesday, September 23, 2015 4:28 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Auto-populate rights subrecord or text note fields? Hi Angela- You'll need to use a plugin - either roll your own or add to the local plugin. It's gonna be a bit trickier since the rights sub record will need to be created and then populated via scripting. Take a look at this plugin which we had developed for us (https://github.com/hudmol/user_defined_in_basic). It's adding some user defined fields to the Basic section, but the same methodology could be used for what you are interested in accomplishing. Joshua From: Angela Kroeger Reply-To: Archivesspace Users Group Date: Wednesday, September 23, 2015 at 4:10 PM To: "archivesspace_users_group at lyralists.lyrasis.org" Subject: [Archivesspace_Users_Group] Auto-populate rights subrecord or text note fields? I have looked through the manual, and I have seen how to set default values for controlled vocabularies. What I would like is to set a default value for a non-controlled free-text field. Specifically, I would like our boilerplate text to auto-populate the permissions and restrictions fields of the rights statement subrecord whenever we create a new accession or resource record. Similarly, I?d like to auto-populate the conditions governing access and conditions governing use note fields. I have not found a way to assign default text to any free-text field. Is there a way to do this? Am I overlooking something? Could something like this be accomplished with a plugin or script? If not, it?s not a major issue. We?ll keep copying and pasting the text from our local documentation. I just wanted to streamline our process if it was possible. Thank you for any help. Angela Kroeger akroeger at unomaha.edu Archives and Special Collections Associate Dr. C.C. and Mabel L. Criss Library University of Nebraska at Omaha (402) 554-4159 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 8103 bytes Desc: image001.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 15501 bytes Desc: image002.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 8081 bytes Desc: image003.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.jpg Type: image/jpeg Size: 8393 bytes Desc: image004.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.jpg Type: image/jpeg Size: 29579 bytes Desc: image005.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.jpg Type: image/jpeg Size: 29942 bytes Desc: image006.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 8103 bytes Desc: image001.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 15501 bytes Desc: image002.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 8081 bytes Desc: image003.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.jpg Type: image/jpeg Size: 8393 bytes Desc: image004.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.jpg Type: image/jpeg Size: 29942 bytes Desc: image006.jpg URL: From brad.westbrook at lyrasis.org Tue Sep 29 08:37:29 2015 From: brad.westbrook at lyrasis.org (Brad Westbrook) Date: Tue, 29 Sep 2015 12:37:29 +0000 Subject: [Archivesspace_Users_Group] ArchivesSpace v1.4.0 released In-Reply-To: References: Message-ID: The ArchivesSpace team is happy to release version 1.4.0. This release includes solutions to the rendering (AR-1311) and re-ordering (AR-1183) performance problems that many users reported. These solutions were distributed in two release candidates in late August, and received approval from several users. This release also includes several new features: an enhanced interface to the LCNAF plugin that makes it easier to scan and identify authority records for import; ability to see how many times and where a controlled value term has been applied; ability to set a default order for notes in the resource and digital object modules; and the ability to record extent statements in the Rapid Date Entry template in the resource module. Please see the technical documentation for information on how to upgrade your ArchivesSpace installs. Please see the release page for a listing of all the new features and bug fixes included in this release. Thanks to all the volunteers on the ArchivesSpace User Advisory and Technical Advisory Councils, who have contributed substantially to advancing the development of ArchivesSpace. Please let us know if you have any questions, comments, or concerns. Bradley D. Westbrook Program Manager brad.westbrook at lyrasis.org 800.999.8558 x2910 678.235.2910 bradley_d_westbrook (Skype) [cid:image003.png at 01CE734E.FD759D30] * NEW FEATURE [#AR-1331 ] ( https://archivesspace.atlassian.net/browse/AR-1331 ): Rescue AccessDeniedException and return 403 * BUG [#AR-1330 ] ( https://archivesspace.atlassian.net/browse/AR-1330 ): Record search widget in Classification view/edit page is broken * BUG [#AR-1329 ] ( https://archivesspace.atlassian.net/browse/AR-1329 ): Delete Repository fails on certain conditions * NEW FEATURE [#AR-1328 ] ( https://archivesspace.atlassian.net/browse/AR-1328 ): Give notification/warning on frontend when using Derby * BUG [#AR-1323 ] ( https://archivesspace.atlassian.net/browse/AR-1323 ): JSON Error when generating NamesRecordReport * BUG [#AR-1320 ] ( https://archivesspace.atlassian.net/browse/AR-1320 ): Migration 053 create agent relationships with no agent * BUG [#AR-1315 ] ( https://archivesspace.atlassian.net/browse/AR-1315 ): Frontpage @ignore in EAD converter can cause converter to crash * BUG [#AR-1313 ] ( https://archivesspace.atlassian.net/browse/AR-1313 ): Ensure that delete is disabled until after all callbacks/hash changes have completed * NEW FEATURE [#AR-1311 ] ( https://archivesspace.atlassian.net/browse/AR-1311 ): Optimize subforms to only initialize a reasonable subset of records * NEW FEATURE [#AR-1310 ] ( https://archivesspace.atlassian.net/browse/AR-1310 ): Remove password from JDBC URL output in the log * NEW FEATURE [#AR-1288 ] ( https://archivesspace.atlassian.net/browse/AR-1288 ): Raise an error if the database isn't in the right state for the application version * NEW FEATURE [#AR-1279 ] ( https://archivesspace.atlassian.net/browse/AR-1279 ): As product manager, I want to update the tool tip for total processing hours in the collection management record to read as noted below. * BUG [#AR-1272 ] ( https://archivesspace.atlassian.net/browse/AR-1272 ): Updating Enumeration Values Through REST API Fails * NEW FEATURE [#AR-1240 ] ( https://archivesspace.atlassian.net/browse/AR-1240 ): As a repository manager, I would like to be able to record extent sub-records / information when using the RDE in either the resource or digital object module * BUG [#AR-1183 ] ( https://archivesspace.atlassian.net/browse/AR-1183 ): Moving components in large component sequences can cause the application to time out * NEW FEATURE [#AR-1065 ] ( https://archivesspace.atlassian.net/browse/AR-1065 ): As a user of the staff UI, I should be able to use shortcut keystrokes within the application * NEW FEATURE [#AR-1018 ] ( https://archivesspace.atlassian.net/browse/AR-1018 ): Subtitle field (lack of) * NEW FEATURE [#AR-946 ] ( https://archivesspace.atlassian.net/browse/AR-946 ): Notes: Provide the ability to control the ordering and display of note data elements such as scope content in a fixed position for different types of output * NEW FEATURE [#AR-848 ] ( https://archivesspace.atlassian.net/browse/AR-848 ): As a repository manager, I want to set a default sequence for notes in resource records * NEW FEATURE [#AR-843 ] ( https://archivesspace.atlassian.net/browse/AR-843 ): As a repository manager and when configuring a controlled value list, I want to be able to determine the frequency a value has been used and list of links to the records in which the value appears. * NEW FEATURE [#AR-796 ] ( https://archivesspace.atlassian.net/browse/AR-796 ): As a repository manager, I would like to be able to view LCNAF MARC entries in an eaiser way. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 7640 bytes Desc: image003.png URL: From Robert.Miller at lyrasis.org Tue Sep 29 08:43:18 2015 From: Robert.Miller at lyrasis.org (Robert Miller) Date: Tue, 29 Sep 2015 12:43:18 +0000 Subject: [Archivesspace_Users_Group] [Archivesspace_bot_members] ArchivesSpace v1.4.0 released In-Reply-To: References: Message-ID: <5A981319-D19B-4801-8C88-8352FB35EB79@lyrasis.org> Thanks Brad?and well done ASpace team! Best, Robert Robert Miller Chief Executive Officer 1438 West Peachtree Street NW, Suite 200, Atlanta, GA 30309 Direct: 404-592-4898 Cell: 415-640-1092 Toll free: 800-999-8558 Skype: Robert-Miller [cid:2ED0E48E-29AF-43CB-87B6-E56C487DE1E9][cid:image002.jpg at 01D093D0.E7D9B6B0][cid:image003.jpg at 01D093D0.E7D9B6B0] On Sep 29, 2015, at 8:37 AM, Brad Westbrook > wrote: The ArchivesSpace team is happy to release version 1.4.0. This release includes solutions to the rendering (AR-1311) and re-ordering (AR-1183) performance problems that many users reported. These solutions were distributed in two release candidates in late August, and received approval from several users. This release also includes several new features: an enhanced interface to the LCNAF plugin that makes it easier to scan and identify authority records for import; ability to see how many times and where a controlled value term has been applied; ability to set a default order for notes in the resource and digital object modules; and the ability to record extent statements in the Rapid Date Entry template in the resource module. Please see the technical documentation for information on how to upgrade your ArchivesSpace installs. Please see the release page for a listing of all the new features and bug fixes included in this release. Thanks to all the volunteers on the ArchivesSpace User Advisory and Technical Advisory Councils, who have contributed substantially to advancing the development of ArchivesSpace. Please let us know if you have any questions, comments, or concerns. Bradley D. Westbrook Program Manager brad.westbrook at lyrasis.org 800.999.8558 x2910 678.235.2910 bradley_d_westbrook (Skype) * NEW FEATURE [#AR-1331 ] ( https://archivesspace.atlassian.net/browse/AR-1331 ): Rescue AccessDeniedException and return 403 * BUG [#AR-1330 ] ( https://archivesspace.atlassian.net/browse/AR-1330 ): Record search widget in Classification view/edit page is broken * BUG [#AR-1329 ] ( https://archivesspace.atlassian.net/browse/AR-1329 ): Delete Repository fails on certain conditions * NEW FEATURE [#AR-1328 ] ( https://archivesspace.atlassian.net/browse/AR-1328 ): Give notification/warning on frontend when using Derby * BUG [#AR-1323 ] ( https://archivesspace.atlassian.net/browse/AR-1323 ): JSON Error when generating NamesRecordReport * BUG [#AR-1320 ] ( https://archivesspace.atlassian.net/browse/AR-1320 ): Migration 053 create agent relationships with no agent * BUG [#AR-1315 ] ( https://archivesspace.atlassian.net/browse/AR-1315 ): Frontpage @ignore in EAD converter can cause converter to crash * BUG [#AR-1313 ] ( https://archivesspace.atlassian.net/browse/AR-1313 ): Ensure that delete is disabled until after all callbacks/hash changes have completed * NEW FEATURE [#AR-1311 ] ( https://archivesspace.atlassian.net/browse/AR-1311 ): Optimize subforms to only initialize a reasonable subset of records * NEW FEATURE [#AR-1310 ] ( https://archivesspace.atlassian.net/browse/AR-1310 ): Remove password from JDBC URL output in the log * NEW FEATURE [#AR-1288 ] ( https://archivesspace.atlassian.net/browse/AR-1288 ): Raise an error if the database isn't in the right state for the application version * NEW FEATURE [#AR-1279 ] ( https://archivesspace.atlassian.net/browse/AR-1279 ): As product manager, I want to update the tool tip for total processing hours in the collection management record to read as noted below. * BUG [#AR-1272 ] ( https://archivesspace.atlassian.net/browse/AR-1272 ): Updating Enumeration Values Through REST API Fails * NEW FEATURE [#AR-1240 ] ( https://archivesspace.atlassian.net/browse/AR-1240 ): As a repository manager, I would like to be able to record extent sub-records / information when using the RDE in either the resource or digital object module * BUG [#AR-1183 ] ( https://archivesspace.atlassian.net/browse/AR-1183 ): Moving components in large component sequences can cause the application to time out * NEW FEATURE [#AR-1065 ] ( https://archivesspace.atlassian.net/browse/AR-1065 ): As a user of the staff UI, I should be able to use shortcut keystrokes within the application * NEW FEATURE [#AR-1018 ] ( https://archivesspace.atlassian.net/browse/AR-1018 ): Subtitle field (lack of) * NEW FEATURE [#AR-946 ] ( https://archivesspace.atlassian.net/browse/AR-946 ): Notes: Provide the ability to control the ordering and display of note data elements such as scope content in a fixed position for different types of output * NEW FEATURE [#AR-848 ] ( https://archivesspace.atlassian.net/browse/AR-848 ): As a repository manager, I want to set a default sequence for notes in resource records * NEW FEATURE [#AR-843 ] ( https://archivesspace.atlassian.net/browse/AR-843 ): As a repository manager and when configuring a controlled value list, I want to be able to determine the frequency a value has been used and list of links to the records in which the value appears. * NEW FEATURE [#AR-796 ] ( https://archivesspace.atlassian.net/browse/AR-796 ): As a repository manager, I would like to be able to view LCNAF MARC entries in an eaiser way. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ _______________________________________________ Archivesspace_BoT_Members mailing list Archivesspace_BoT_Members at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_bot_members -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: www.lyrasis.org.png Type: image/png Size: 10337 bytes Desc: www.lyrasis.org.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 854 bytes Desc: image002.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 815 bytes Desc: image003.jpg URL: From nicole at mail.lib.msu.edu Tue Sep 29 09:36:44 2015 From: nicole at mail.lib.msu.edu (Smeltekop, Nicole) Date: Tue, 29 Sep 2015 13:36:44 +0000 Subject: [Archivesspace_Users_Group] ArchivesSpace and Diacritics Message-ID: Hi all, We just received a collection that includes a lot of material in Spanish. Do any of you have experience with how ASpace handles diacritics? I searched the listserv archives, but didn't see too much. A plug-in for dropdown diacritic options would be awesome...like how cataloging software handles it. Otherwise, are people copying and pasting for Word or another program that allows for diacritic input? Thank you! -Nicole Nicole Garrett Smeltekop Special Materials Catalog Librarian Michigan State University Libraries 366 W. Circle Drive, Room W108C East Lansing, MI 48824 517-884-0818 nicole at msu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From Chris.Fitzpatrick at lyrasis.org Tue Sep 29 11:33:18 2015 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Tue, 29 Sep 2015 15:33:18 +0000 Subject: [Archivesspace_Users_Group] ArchivesSpace and Diacritics In-Reply-To: References: Message-ID: Hi Nicole, ArchivesSpace has UTF-8 support, so everything ( in theory ) should be fine in regards to character encoding. However, there are some cases where bugs have popped up..but just let us know when that happens. Sorry, I'm not familiar with the drop-down option you're referring to. Can you explain it? b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Smeltekop, Nicole Sent: Tuesday, September 29, 2015 3:36 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] ArchivesSpace and Diacritics Hi all, We just received a collection that includes a lot of material in Spanish. Do any of you have experience with how ASpace handles diacritics? I searched the listserv archives, but didn't see too much. A plug-in for dropdown diacritic options would be awesome...like how cataloging software handles it. Otherwise, are people copying and pasting for Word or another program that allows for diacritic input? Thank you! -Nicole Nicole Garrett Smeltekop Special Materials Catalog Librarian Michigan State University Libraries 366 W. Circle Drive, Room W108C East Lansing, MI 48824 517-884-0818 nicole at msu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From Chris.Fitzpatrick at lyrasis.org Tue Sep 29 11:40:05 2015 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Tue, 29 Sep 2015 15:40:05 +0000 Subject: [Archivesspace_Users_Group] New Single Sign On Plugin released In-Reply-To: <9232ED53-8286-42AA-A434-91F90F54A84E@dartmouth.edu> References: <9232ED53-8286-42AA-A434-91F90F54A84E@dartmouth.edu> Message-ID: Hey Joshua, This is so excellent. I'm just curious if there are other SSO stragegies people would like to see? Google Apps for Education? Shibboleth? MySpace? Here's a list of what could be added to omniauth: https://github.com/intridea/omniauth/wiki/List-of-Strategies b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Joshua D. Shaw Sent: Friday, September 25, 2015 10:27 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] New Single Sign On Plugin released Just a heads up to the community that we (Dartmouth) have developed and released a plugin that implements an alternative login method for institutions that use a single sign on system. Credit goes to Eric Bivona, one of our senior programmers. Plugin can be found here: https://github.com/dartmouth-dltg/aspace-omniauth-cas [https://avatars1.githubusercontent.com/u/11048460?v=3&s=400] dartmouth-dltg/aspace-omniauth-cas ? GitHub aspace-omniauth-cas - An ArchivesSpace plugin to provide OmniAuth/CAS single-sign-on authentication. Read more... We've used the omniAuth gem as the base authentication bundle. Though omniAuth supports a wide variety of authentication methods, at present, the plugin is only implemented for CAS authentication. The README file explains the working and configuration of the plugin in greater depth, but this plugin replaces the standard login window with a redirect to an authentication server which first authenticates the user to the frontend. The authentication token is passed from the frontend to the backend which then verifies that authentication payload with the CAS server. Once this is confirmed, the user is logged in. The user's personal information is also updated to reflect the authoritative version held by the CAS server. Feel free to email with questions! Joshua -------------- next part -------------- An HTML attachment was scrubbed... URL: From jvb at sfasu.edu Tue Sep 29 11:59:04 2015 From: jvb at sfasu.edu (Johna L Von Behrens) Date: Tue, 29 Sep 2015 15:59:04 +0000 Subject: [Archivesspace_Users_Group] Resources Report - Linear Feet Message-ID: Good Morning List! I am not able to run resource reports from the administrative side. It appears to continually spin and I do not get a report. Our IT has to run a report from the server. I am able to run accession reports. With that said I am not able to run any reports to see what information is included in a specific report (some are identified in the report list). We are currently working on our annual reports. What I would like to see is the information that I added to an already existing resource. This will help me in adding the linear feet for each resource we added for the specific fiscal year. Johna Von Behrens, MLIS, CA, MSED University Archivist and Records Manager East Texas Research Center Stephen F. Austin State University PO Box 13055 SFA Station Nacogdoches, TX 75962 Phone 936.468.1536 Fax 936.468.4117 The views and opinions expressed in this message are my own and do not necessarily reflect the views and opinions of Stephen F. Austin State University, its Board of Regents, or the State of Texas. -------------- next part -------------- An HTML attachment was scrubbed... URL: From cservin at mdhca.org Tue Sep 29 12:03:24 2015 From: cservin at mdhca.org (Chris S. Ervin) Date: Tue, 29 Sep 2015 09:03:24 -0700 Subject: [Archivesspace_Users_Group] ArchivesSpace and Diacritics In-Reply-To: References: Message-ID: <02dc01d0fad0$611fa5f0$235ef1d0$@org> Hi Nicole, I recommend reviewing Elizabeth Dunham and Xaviera Flores's excellent article in American Archivist, Volume 77, Issue 2 (Fall/Winter 2014), pages 499-509, titled Breaking the Language Barrier: Describing Chicano Archives with Bilingual Finding Aids. Their article does not specifically discuss ArchivesSpace, but having just presented at SAA 2015 with Elizabeth I am aware she has implemented ASpace at Arizona State University's Archives and Special Collections. Here's the abstract of the article: As American society becomes more diverse, archivists increasingly work with multilingual collections and patrons. In Arizona, this situation occurs most frequently with materials created by individuals and communities using Spanish as their primary language. This case study discusses Arizona State University's creation of English and Spanish finding aids for six collections processed as part of a Council on Library and Information Resources grant. It describes the process of creating a Spanish finding aid template; reviews the challenges encountered and solutions designed while translating, encoding, and publishing Spanish guides; and analyzes use of the final documents. Best Chris Chris S. Ervin Archivist Mojave Desert Archives cservin at mdhca.org From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Smeltekop, Nicole Sent: Tuesday, September 29, 2015 6:37 AM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] ArchivesSpace and Diacritics Hi all, We just received a collection that includes a lot of material in Spanish. Do any of you have experience with how ASpace handles diacritics? I searched the listserv archives, but didn't see too much. A plug-in for dropdown diacritic options would be awesome.like how cataloging software handles it. Otherwise, are people copying and pasting for Word or another program that allows for diacritic input? Thank you! -Nicole Nicole Garrett Smeltekop Special Materials Catalog Librarian Michigan State University Libraries 366 W. Circle Drive, Room W108C East Lansing, MI 48824 517-884-0818 nicole at msu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From mkelly at amherst.edu Tue Sep 29 12:07:17 2015 From: mkelly at amherst.edu (Michael Kelly) Date: Tue, 29 Sep 2015 16:07:17 +0000 Subject: [Archivesspace_Users_Group] Finding aid edits not saving Message-ID: <7B6C42754755D140A7C3D52F0B7CF91B010F7C45D5@EX10-MC1-NODE03.amherst.edu> Has anyone else encountered this problem? I spent the last couple of hours editing a finding aid, mainly using the CUT and PASTE buttons and the MOVE menu to shift item-level records between series, then re-order them within their new series. I hit the SAVE button whenever it wasn't dimmed out, and waited for the green "updated" message before moving on. I had some problems using the MOVE menu previously, so I was sure to move slowly and hit that save button at every opportunity. I then deleted one item, which closed the record. When I re-opened the two series I had been editing, ALL of my previous edits were gone. All of the items that had been moved and re-ordered where back where they were when I first opened the record two hours ago. Is this a problem with our local setup, or have other encountered this type of thing? Thanks, Mike Kelly Head, Archives & Special Collections Amherst College -------------- next part -------------- An HTML attachment was scrubbed... URL: From nicole at mail.lib.msu.edu Tue Sep 29 13:14:18 2015 From: nicole at mail.lib.msu.edu (Smeltekop, Nicole) Date: Tue, 29 Sep 2015 17:14:18 +0000 Subject: [Archivesspace_Users_Group] ArchivesSpace and Diacritics In-Reply-To: <02dc01d0fad0$611fa5f0$235ef1d0$@org> References: <02dc01d0fad0$611fa5f0$235ef1d0$@org> Message-ID: Hi Brad and all, Here's a screenshot from OCLC Connexion. It allows you to pick the language and have a selection of language specific characters or other symbols (such as the copyright symbol) to add into a record: [cid:image003.jpg at 01D0FAB8.BEF18490] Another ASpace user kindly alerted me to inputting diacritics with alt key numeric codes ( http://symbolcodes.tlt.psu.edu/accents/codealt.html), so I'll try working with that. As ASpace moves forward, it might be worth looking into having something more similar to cataloging software for better exporting/importing into catalogs and for processing staff inputting data. And lastly, thank you, Chris! I will definitely check out that article. Best, -Nicole Nicole Garrett Smeltekop Special Materials Catalog Librarian Michigan State University Libraries 366 W. Circle Drive, Room W108C East Lansing, MI 48824 517-884-0818 nicole at msu.edu From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris S. Ervin Sent: Tuesday, September 29, 2015 12:03 PM To: 'Archivesspace Users Group' Subject: Re: [Archivesspace_Users_Group] ArchivesSpace and Diacritics Hi Nicole, I recommend reviewing Elizabeth Dunham and Xaviera Flores's excellent article in American Archivist, Volume 77, Issue 2 (Fall/Winter 2014), pages 499-509, titled Breaking the Language Barrier: Describing Chicano Archives with Bilingual Finding Aids. Their article does not specifically discuss ArchivesSpace, but having just presented at SAA 2015 with Elizabeth I am aware she has implemented ASpace at Arizona State University's Archives and Special Collections. Here's the abstract of the article: As American society becomes more diverse, archivists increasingly work with multilingual collections and patrons. In Arizona, this situation occurs most frequently with materials created by individuals and communities using Spanish as their primary language. This case study discusses Arizona State University's creation of English and Spanish finding aids for six collections processed as part of a Council on Library and Information Resources grant. It describes the process of creating a Spanish finding aid template; reviews the challenges encountered and solutions designed while translating, encoding, and publishing Spanish guides; and analyzes use of the final documents. Best Chris Chris S. Ervin Archivist Mojave Desert Archives cservin at mdhca.org From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Smeltekop, Nicole Sent: Tuesday, September 29, 2015 6:37 AM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] ArchivesSpace and Diacritics Hi all, We just received a collection that includes a lot of material in Spanish. Do any of you have experience with how ASpace handles diacritics? I searched the listserv archives, but didn't see too much. A plug-in for dropdown diacritic options would be awesome...like how cataloging software handles it. Otherwise, are people copying and pasting for Word or another program that allows for diacritic input? Thank you! -Nicole Nicole Garrett Smeltekop Special Materials Catalog Librarian Michigan State University Libraries 366 W. Circle Drive, Room W108C East Lansing, MI 48824 517-884-0818 nicole at msu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 92731 bytes Desc: image003.jpg URL: From brad.westbrook at lyrasis.org Tue Sep 29 13:36:45 2015 From: brad.westbrook at lyrasis.org (Brad Westbrook) Date: Tue, 29 Sep 2015 17:36:45 +0000 Subject: [Archivesspace_Users_Group] Finding aid edits not saving In-Reply-To: <7B6C42754755D140A7C3D52F0B7CF91B010F7C45D5@EX10-MC1-NODE03.amherst.edu> References: <7B6C42754755D140A7C3D52F0B7CF91B010F7C45D5@EX10-MC1-NODE03.amherst.edu> Message-ID: Hi, Mike, 1. This is a bug that a few other users have recently reported and that is captured in the user story AR-1313. A fix for this is included in v1.4.0 released this morning. Brad W. From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Michael Kelly Sent: Tuesday, September 29, 2015 12:07 PM To: 'archivesspace_users_group at lyralists.lyrasis.org' Subject: [Archivesspace_Users_Group] Finding aid edits not saving Has anyone else encountered this problem? I spent the last couple of hours editing a finding aid, mainly using the CUT and PASTE buttons and the MOVE menu to shift item-level records between series, then re-order them within their new series. I hit the SAVE button whenever it wasn't dimmed out, and waited for the green "updated" message before moving on. I had some problems using the MOVE menu previously, so I was sure to move slowly and hit that save button at every opportunity. I then deleted one item, which closed the record. When I re-opened the two series I had been editing, ALL of my previous edits were gone. All of the items that had been moved and re-ordered where back where they were when I first opened the record two hours ago. Is this a problem with our local setup, or have other encountered this type of thing? Thanks, Mike Kelly Head, Archives & Special Collections Amherst College -------------- next part -------------- An HTML attachment was scrubbed... URL: From Elizabeth.Dunham at asu.edu Tue Sep 29 15:59:00 2015 From: Elizabeth.Dunham at asu.edu (Elizabeth Dunham) Date: Tue, 29 Sep 2015 19:59:00 +0000 Subject: [Archivesspace_Users_Group] Import Error Message-ID: Hello, I am trying to import a guide into ArchivesSpace and keep getting an import error that I can't figure out. The guide was exported as EAD from ArchivesSpace and is coded using the schema. The error is: [cid:image001.png at 01D0FAB5.EDB8CC00] There is nothing called "Nokogiri" in the guide, nor does any portion of the text following "XML::Element" appear. I've tried commenting out various sections of the code to see if I can identify the problem area, but to no avail even when the entire container list and all front matter except what is necessary to make a valid guide is eliminated. Thanks in advance! Elizabeth Dunham ------------------------ Assistant Archivist Arizona State University Libraries Archives and Special Collections Tempe, AZ 85287-1006 Elizabeth.Dunham at asu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 17665 bytes Desc: image001.png URL: From Elizabeth.Dunham at asu.edu Tue Sep 29 15:59:00 2015 From: Elizabeth.Dunham at asu.edu (Elizabeth Dunham) Date: Tue, 29 Sep 2015 19:59:00 +0000 Subject: [Archivesspace_Users_Group] Import Error Message-ID: Hello, I am trying to import a guide into ArchivesSpace and keep getting an import error that I can't figure out. The guide was exported as EAD from ArchivesSpace and is coded using the schema. The error is: [cid:image001.png at 01D0FAB5.EDB8CC00] There is nothing called "Nokogiri" in the guide, nor does any portion of the text following "XML::Element" appear. I've tried commenting out various sections of the code to see if I can identify the problem area, but to no avail even when the entire container list and all front matter except what is necessary to make a valid guide is eliminated. Thanks in advance! Elizabeth Dunham ------------------------ Assistant Archivist Arizona State University Libraries Archives and Special Collections Tempe, AZ 85287-1006 Elizabeth.Dunham at asu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 17665 bytes Desc: image001.png URL: From rrotter at umich.edu Tue Sep 29 17:38:00 2015 From: rrotter at umich.edu (Ryan Rotter) Date: Tue, 29 Sep 2015 17:38:00 -0400 Subject: [Archivesspace_Users_Group] New Single Sign On Plugin released In-Reply-To: References: <9232ED53-8286-42AA-A434-91F90F54A84E@dartmouth.edu> Message-ID: Shib is rapidly becoming the de-facto standard and if ASpace ever added native support for Shib I'd consider using it, but from where I sit it would be very unusual for the application to deal with Shib rather than letting the web server (apache) handle it. Right now I'm using a plugin (https://github.com/mlibrary/aspace_remote_user) to authenticate users based on the remote_user env var sent from apache/modproxy. This doesn't align well with ASpace's architecture (because I'm effectively moving auth from the backend to the frontend), but it aligns much better with my hosting environment. On 29 September 2015 at 11:40, Chris Fitzpatrick < Chris.Fitzpatrick at lyrasis.org> wrote: > > Hey Joshua, > > > This is so excellent. > > I'm just curious if there are other SSO stragegies people would like to > see? Google Apps for Education? Shibboleth? MySpace? > > > Here's a list of what could be added to omniauth: > > https://github.com/intridea/omniauth/wiki/List-of-Strategies > > > b,chris. > > > Chris Fitzpatrick | Developer, ArchivesSpace > Skype: chrisfitzpat | Phone: 918.236.6048 > http://archivesspace.org/ > > > ------------------------------ > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org < > archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of > Joshua D. Shaw > *Sent:* Friday, September 25, 2015 10:27 PM > *To:* Archivesspace Users Group > *Subject:* [Archivesspace_Users_Group] New Single Sign On Plugin released > > Just a heads up to the community that we (Dartmouth) have developed and > released a plugin that implements an alternative login method for > institutions that use a single sign on system. Credit goes to Eric Bivona, > one of our senior programmers. Plugin can be found here: > https://github.com/dartmouth-dltg/aspace-omniauth-cas > > dartmouth-dltg/aspace-omniauth-cas ? GitHub > aspace-omniauth-cas - An ArchivesSpace plugin to provide OmniAuth/CAS > single-sign-on authentication. > Read more... > > We've used the omniAuth gem as the base authentication bundle. Though > omniAuth supports a wide variety of authentication methods, at present, the > plugin is only implemented for CAS authentication. > > The README file explains the working and configuration of the plugin in > greater depth, but this plugin replaces the standard login window with a > redirect to an authentication server which first authenticates the user to > the frontend. The authentication token is passed from the frontend to the > backend which then verifies that authentication payload with the CAS > server. Once this is confirmed, the user is logged in. The user's personal > information is also updated to reflect the authoritative version held by > the CAS server. > > Feel free to email with questions! > Joshua > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -------------- next part -------------- An HTML attachment was scrubbed... URL: From Eric.J.Bivona at dartmouth.edu Tue Sep 29 17:57:20 2015 From: Eric.J.Bivona at dartmouth.edu (Eric J. Bivona) Date: Tue, 29 Sep 2015 21:57:20 +0000 Subject: [Archivesspace_Users_Group] New Single Sign On Plugin released In-Reply-To: References: <9232ED53-8286-42AA-A434-91F90F54A84E@dartmouth.edu> Message-ID: <6F87B58D-ABCC-498D-B351-C5432186A7BE@Dartmouth.EDU> > On Sep 29, 2015, at 17:38, Ryan Rotter wrote: > > Shib is rapidly becoming the de-facto standard and if ASpace ever added native support for Shib I'd consider using it, but from where I sit it would be very unusual for the application to deal with Shib rather than letting the web server (apache) handle it. I don?t know of any reason that the aspace-omniauth-cas plugin I wrote couldn?t be reworked to use the omniauth-shibboleth strategy (https://github.com/toyokazu/omniauth-shibboleth). We tend to use CAS for internal authentication here at Dartmouth, and Shibboleth/SAML for external resources, and thus I had more experience with the omniauth-cas gem. > Right now I'm using a plugin (https://github.com/mlibrary/aspace_remote_user) to authenticate users based on the remote_user env var sent from apache/modproxy. This doesn't align well with ASpace's architecture (because I'm effectively moving auth from the backend to the frontend), but it aligns much better with my hosting environment. My understanding is that the ASpace backend doesn?t trust the frontend, hence the work I did to allow the backend to, essentially, reauthenticate the user before creating a session for them. Our security team would have had serious reservations about securing such a subversion of the existing architecture, but your mileage will vary. -Eric ----- > On 29 September 2015 at 11:40, Chris Fitzpatrick wrote: > > Hey Joshua, > > > This is so excellent. > > I'm just curious if there are other SSO stragegies people would like to see? Google Apps for Education? Shibboleth? MySpace? > > > Here's a list of what could be added to omniauth: > > https://github.com/intridea/omniauth/wiki/List-of-Strategies > > > b,chris. > > Chris Fitzpatrick | Developer, ArchivesSpace > Skype: chrisfitzpat | Phone: 918.236.6048 > http://archivesspace.org/ > > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Joshua D. Shaw > Sent: Friday, September 25, 2015 10:27 PM > To: Archivesspace Users Group > Subject: [Archivesspace_Users_Group] New Single Sign On Plugin released > > Just a heads up to the community that we (Dartmouth) have developed and released a plugin that implements an alternative login method for institutions that use a single sign on system. Credit goes to Eric Bivona, one of our senior programmers. Plugin can be found here: https://github.com/dartmouth-dltg/aspace-omniauth-cas > > dartmouth-dltg/aspace-omniauth-cas ? GitHub > aspace-omniauth-cas - An ArchivesSpace plugin to provide OmniAuth/CAS single-sign-on authentication. > Read more... > > We've used the omniAuth gem as the base authentication bundle. Though omniAuth supports a wide variety of authentication methods, at present, the plugin is only implemented for CAS authentication. > > The README file explains the working and configuration of the plugin in greater depth, but this plugin replaces the standard login window with a redirect to an authentication server which first authenticates the user to the frontend. The authentication token is passed from the frontend to the backend which then verifies that authentication payload with the CAS server. Once this is confirmed, the user is logged in. The user's personal information is also updated to reflect the authoritative version held by the CAS server. > > Feel free to email with questions! > Joshua > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group From j at minorscience.com Tue Sep 29 18:03:52 2015 From: j at minorscience.com (Jason Loeffler) Date: Tue, 29 Sep 2015 18:03:52 -0400 Subject: [Archivesspace_Users_Group] New Single Sign On Plugin released In-Reply-To: References: <9232ED53-8286-42AA-A434-91F90F54A84E@dartmouth.edu> Message-ID: Seconding Shibboleth for enterprise scenarios. Speaking on behalf of the small non-profits I work with, Google OAuth2 is by far the most commonly implemented (and sometimes with OpenID in front of that). Together with CAS, those three would cover just quite a bit of ground. Jason Loeffler Principal Minor Science | Application Development & Metadata Strategy Brooklyn, New York On Tue, Sep 29, 2015 at 5:38 PM, Ryan Rotter wrote: > Shib is rapidly becoming the de-facto standard and if ASpace ever added > native support for Shib I'd consider using it, but from where I sit it > would be very unusual for the application to deal with Shib rather than > letting the web server (apache) handle it. > > Right now I'm using a plugin ( > https://github.com/mlibrary/aspace_remote_user) to authenticate users > based on the remote_user env var sent from apache/modproxy. This doesn't > align well with ASpace's architecture (because I'm effectively moving auth > from the backend to the frontend), but it aligns much better with my > hosting environment. > > On 29 September 2015 at 11:40, Chris Fitzpatrick < > Chris.Fitzpatrick at lyrasis.org> wrote: > >> >> Hey Joshua, >> >> >> This is so excellent. >> >> I'm just curious if there are other SSO stragegies people would like to >> see? Google Apps for Education? Shibboleth? MySpace? >> >> >> Here's a list of what could be added to omniauth: >> >> https://github.com/intridea/omniauth/wiki/List-of-Strategies >> >> >> b,chris. >> >> >> Chris Fitzpatrick | Developer, ArchivesSpace >> Skype: chrisfitzpat | Phone: 918.236.6048 >> http://archivesspace.org/ >> >> >> ------------------------------ >> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org < >> archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of >> Joshua D. Shaw >> *Sent:* Friday, September 25, 2015 10:27 PM >> *To:* Archivesspace Users Group >> *Subject:* [Archivesspace_Users_Group] New Single Sign On Plugin released >> >> Just a heads up to the community that we (Dartmouth) have developed and >> released a plugin that implements an alternative login method for >> institutions that use a single sign on system. Credit goes to Eric Bivona, >> one of our senior programmers. Plugin can be found here: >> https://github.com/dartmouth-dltg/aspace-omniauth-cas >> >> dartmouth-dltg/aspace-omniauth-cas ? GitHub >> aspace-omniauth-cas - An ArchivesSpace plugin to provide OmniAuth/CAS >> single-sign-on authentication. >> Read more... >> >> We've used the omniAuth gem as the base authentication bundle. Though >> omniAuth supports a wide variety of authentication methods, at present, the >> plugin is only implemented for CAS authentication. >> >> The README file explains the working and configuration of the plugin in >> greater depth, but this plugin replaces the standard login window with a >> redirect to an authentication server which first authenticates the user to >> the frontend. The authentication token is passed from the frontend to the >> backend which then verifies that authentication payload with the CAS >> server. Once this is confirmed, the user is logged in. The user's personal >> information is also updated to reflect the authoritative version held by >> the CAS server. >> >> Feel free to email with questions! >> Joshua >> >> _______________________________________________ >> Archivesspace_Users_Group mailing list >> Archivesspace_Users_Group at lyralists.lyrasis.org >> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group >> >> > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -------------- next part -------------- An HTML attachment was scrubbed... URL: From brad.westbrook at lyrasis.org Tue Sep 29 18:29:08 2015 From: brad.westbrook at lyrasis.org (Brad Westbrook) Date: Tue, 29 Sep 2015 22:29:08 +0000 Subject: [Archivesspace_Users_Group] Import Error In-Reply-To: References: Message-ID: Hi, Elizabeth, Can you send Chris (chris.fitzpatrick at lyrasis.org) and me (brad.westbrook at lyrasis.org) a copy of the guide you are unable to import? Thanks, Brad W. From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Elizabeth Dunham Sent: Tuesday, September 29, 2015 3:59 PM To: archivesspace_users_group at lyralists.lyrasis.org Cc: Shannon Walker (Shannon.Walker.1 at asu.edu) Subject: [Archivesspace_Users_Group] Import Error Hello, I am trying to import a guide into ArchivesSpace and keep getting an import error that I can't figure out. The guide was exported as EAD from ArchivesSpace and is coded using the schema. The error is: [cid:image001.png at 01D0FAE4.B88AB550] There is nothing called "Nokogiri" in the guide, nor does any portion of the text following "XML::Element" appear. I've tried commenting out various sections of the code to see if I can identify the problem area, but to no avail even when the entire container list and all front matter except what is necessary to make a valid guide is eliminated. Thanks in advance! Elizabeth Dunham ------------------------ Assistant Archivist Arizona State University Libraries Archives and Special Collections Tempe, AZ 85287-1006 Elizabeth.Dunham at asu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 17665 bytes Desc: image001.png URL: From rrotter at umich.edu Tue Sep 29 18:29:50 2015 From: rrotter at umich.edu (Ryan Rotter) Date: Tue, 29 Sep 2015 18:29:50 -0400 Subject: [Archivesspace_Users_Group] New Single Sign On Plugin released In-Reply-To: <6F87B58D-ABCC-498D-B351-C5432186A7BE@Dartmouth.EDU> References: <9232ED53-8286-42AA-A434-91F90F54A84E@dartmouth.edu> <6F87B58D-ABCC-498D-B351-C5432186A7BE@Dartmouth.EDU> Message-ID: On 29 September 2015 at 17:57, Eric J. Bivona wrote: > My understanding is that the ASpace backend doesn?t trust the frontend, > hence the work I did to allow the backend to, essentially, reauthenticate > the user before creating a session for them. Our security team would have > had serious reservations about securing such a subversion of the existing > architecture, but your mileage will vary. > Right, normally the backend doesn't trust the frontend. I added an login endpoint on the backend that implicitly trusts the frontend (well, technically all traffic, the frontend isn't special). They are on the same host and the backend is firewalled from even the local network, otherwise I would have had to work out something more robust. -------------- next part -------------- An HTML attachment was scrubbed... URL: From brianjhoffman at gmail.com Wed Sep 30 00:09:27 2015 From: brianjhoffman at gmail.com (Brian Hoffman) Date: Wed, 30 Sep 2015 00:09:27 -0400 Subject: [Archivesspace_Users_Group] AR-1326 - "I transferred a component and now I can't update it" Message-ID: <70DBFA8F-7AE3-4E01-8685-507099E5AB7A@gmail.com> Hello ArchivesSpace Users, If you are experiencing issue AR-1326 (https://archivesspace.atlassian.net/browse/AR-1326 ) please consider testing this development release: https://github.com/archivesspace/archivesspace/releases/tag/AR-1326-test You will need to create a test copy of your database and then install this release as normal (on a test server or in a test directory). I know that this issue is affecting Duke and believe Yale may have reported it as well. Thank you, Brian -------------- next part -------------- An HTML attachment was scrubbed... URL: From l.ciuffa.ext at aarome.org Wed Sep 30 04:24:12 2015 From: l.ciuffa.ext at aarome.org (Lavinia Ciuffa) Date: Wed, 30 Sep 2015 10:24:12 +0200 Subject: [Archivesspace_Users_Group] Duplicating archival objects Message-ID: Hi, we are wondering if you are considering to create the feature of copying an archival object in order to duplicated it (and work on the new duplicated archival object -- changing few things in content). This would really help a lot when we have hundreds of similar archival objects. Thank you. Lavinia Lavinia Ciuffa Consultant Archivist Photographic Archive American Academy in Rome Via Angelo Masina, 5 00153 Roma, Italia Ph:+39065846281 www.aarome.org *Please consider the environment before printing this e-mail* -------------- next part -------------- An HTML attachment was scrubbed... URL: From PGalligan at rockarch.org Wed Sep 30 08:57:46 2015 From: PGalligan at rockarch.org (Galligan, Patrick) Date: Wed, 30 Sep 2015 08:57:46 -0400 Subject: [Archivesspace_Users_Group] Transfer component UI issue? Message-ID: Hi all, Has anyone else run into an issue with version 1.4.0 where the transfer component UI doesn't seem to work? I've attached a screenshot. The button to browse obscures the typing box, and the suggested resources to transfer to don't appear. Additionally, when I click on "Browse", the menu to select a resource record never appears. I didn't run into this issue with v1.3.0. I've tested on both Chrome and Firefox, and ran into the same issue. We are not running any plugins that should change the interface. Let me know. Thanks, Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: AS Transfer components.JPG Type: image/jpeg Size: 44727 bytes Desc: AS Transfer components.JPG URL: From ns96 at nyu.edu Wed Sep 30 09:53:50 2015 From: ns96 at nyu.edu (Nathan Stevens) Date: Wed, 30 Sep 2015 09:53:50 -0400 Subject: [Archivesspace_Users_Group] Resources Report - Linear Feet In-Reply-To: References: Message-ID: Hi, Can you be more specific by what you mean by this statement: *"I am not able to run any reports to see what information is included in a specific report (some are identified in the report list"* On Tue, Sep 29, 2015 at 11:59 AM, Johna L Von Behrens wrote: > Good Morning List! > > I am not able to run resource reports from the administrative side. It > appears to continually spin and I do not get a report. Our IT has to run a > report from the server. > > I am able to run accession reports. > > With that said I am not able to run any reports to see what information is > included in a specific report (some are identified in the report list). > > > > We are currently working on our annual reports. What I would like to see > is the information that I added to an already existing resource. This > will help me in adding the linear feet for each resource we added for the > specific fiscal year. > > > > Johna Von Behrens, MLIS, CA, MSED > > University Archivist and Records > Manager > > East Texas Research Center > > Stephen F. Austin State University > > PO Box 13055 SFA Station > > Nacogdoches , TX 75962 > > Phone 936.468.1536 > > Fax 936.468.4117 > > > > *The views and opinions expressed in this message are my own and do not > necessarily reflect the views and opinions of * > > *Stephen F. Austin State University, its Board of Regents, or the State of > Texas.* > > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -- Nathan Stevens Programmer/Analyst Digital Library Technology Services New York University 1212-998-2653 ns96 at nyu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From maderikra at vmi.edu Wed Sep 30 09:58:45 2015 From: maderikra at vmi.edu (Maderik, Rachel A) Date: Wed, 30 Sep 2015 13:58:45 +0000 Subject: [Archivesspace_Users_Group] Transfer component UI issue? In-Reply-To: References: Message-ID: <802D5D25B6F2BF45B295FE900F9F9BCB011D7AB621@LEE05.vmi.edu> Hi Patrick, we're having the same issue with 1.4; it's happening in Firefox, Chrome, and IE, and all plugins are turned off. Rachel Maderik Systems and Technology Librarian 401 Preston Library Virginia Military Institute Lexington, VA 24450 540-464-7572 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Galligan, Patrick Sent: Wednesday, September 30, 2015 8:58 AM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Transfer component UI issue? Hi all, Has anyone else run into an issue with version 1.4.0 where the transfer component UI doesn't seem to work? I've attached a screenshot. The button to browse obscures the typing box, and the suggested resources to transfer to don't appear. Additionally, when I click on "Browse", the menu to select a resource record never appears. I didn't run into this issue with v1.3.0. I've tested on both Chrome and Firefox, and ran into the same issue. We are not running any plugins that should change the interface. Let me know. Thanks, Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 -------------- next part -------------- An HTML attachment was scrubbed... URL: From jvb at sfasu.edu Wed Sep 30 10:50:57 2015 From: jvb at sfasu.edu (Johna L Von Behrens) Date: Wed, 30 Sep 2015 14:50:57 +0000 Subject: [Archivesspace_Users_Group] Resources Report - Linear Feet In-Reply-To: References: Message-ID: This report has been running for about 30 minutes. I tried to run one the other day and let it run for about 2 hours with the same results. I am not totally clear on what fields are included in the ?key fields? [cid:image001.png at 01D0FB64.EA957870] This report indicates what specific fields are included in the reports. [cid:image002.png at 01D0FB65.62F2C390] Johna Von Behrens, MLIS, CA, MSED University Archivist and Records Manager East Texas Research Center Stephen F. Austin State University PO Box 13055 SFA Station Nacogdoches, TX 75962 Phone 936.468.1536 Fax 936.468.4117 The views and opinions expressed in this message are my own and do not necessarily reflect the views and opinions of Stephen F. Austin State University, its Board of Regents, or the State of Texas. From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Nathan Stevens Sent: Wednesday, September 30, 2015 8:54 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Resources Report - Linear Feet Hi, Can you be more specific by what you mean by this statement: "I am not able to run any reports to see what information is included in a specific report (some are identified in the report list" On Tue, Sep 29, 2015 at 11:59 AM, Johna L Von Behrens > wrote: Good Morning List! I am not able to run resource reports from the administrative side. It appears to continually spin and I do not get a report. Our IT has to run a report from the server. I am able to run accession reports. With that said I am not able to run any reports to see what information is included in a specific report (some are identified in the report list). We are currently working on our annual reports. What I would like to see is the information that I added to an already existing resource. This will help me in adding the linear feet for each resource we added for the specific fiscal year. Johna Von Behrens, MLIS, CA, MSED University Archivist and Records Manager East Texas Research Center Stephen F. Austin State University PO Box 13055 SFA Station Nacogdoches, TX 75962 Phone 936.468.1536 Fax 936.468.4117 The views and opinions expressed in this message are my own and do not necessarily reflect the views and opinions of Stephen F. Austin State University, its Board of Regents, or the State of Texas. _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Nathan Stevens Programmer/Analyst Digital Library Technology Services New York University 1212-998-2653 ns96 at nyu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 26634 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 10062 bytes Desc: image002.png URL: From maureen.callahan at yale.edu Wed Sep 30 11:45:02 2015 From: maureen.callahan at yale.edu (Callahan, Maureen) Date: Wed, 30 Sep 2015 15:45:02 +0000 Subject: [Archivesspace_Users_Group] AR-1326 - "I transferred a component and now I can't update it" In-Reply-To: <70DBFA8F-7AE3-4E01-8685-507099E5AB7A@gmail.com> References: <70DBFA8F-7AE3-4E01-8685-507099E5AB7A@gmail.com> Message-ID: Thanks for this, Brian ? I?m running the database setup locally right now and I?ll be happy to report back. I have a quick (and possibly dumb) question, though ? does re-sequencing change the database record ids? Does this then change URLs for records in ArchivesSpace, since these are based on database identifiers? If so, has there been any thought toward making URLs more semantic/persistent? I can think of a lot of use cases that would favor the persistence of ArchivesSpace URLs, even on the staff side. For instance, folks in my repository are doing a huge clean-up project ? the to-do lists that they?re working from are all tied to ArchivesSpace URLs, which is great since it makes it very easy to go directly to that record, but I would have to re-do this report if URLs changed because of re-sequencing. Thanks much, Maureen On Sep 30, 2015, at 12:09 AM, Brian Hoffman > wrote: Hello ArchivesSpace Users, If you are experiencing issue AR-1326 (https://archivesspace.atlassian.net/browse/AR-1326) please consider testing this development release: https://github.com/archivesspace/archivesspace/releases/tag/AR-1326-test You will need to create a test copy of your database and then install this release as normal (on a test server or in a test directory). I know that this issue is affecting Duke and believe Yale may have reported it as well. Thank you, Brian _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=AwICAg&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=JgH2YCQ8D3P9-Lm_x4bv3d2CZBYlbx6hxnLFHtfovi8&m=AN8tn29sNbYDgihSR2HFfVRHmi8_yBET-i8iUci0zjk&s=upiorDh0mqJE-XLAPoAjTue79o2gkWHQSr0X5sFRBsw&e= -------------- next part -------------- An HTML attachment was scrubbed... URL: From brianjhoffman at gmail.com Wed Sep 30 13:55:29 2015 From: brianjhoffman at gmail.com (brian) Date: Wed, 30 Sep 2015 13:55:29 -0400 Subject: [Archivesspace_Users_Group] AR-1326 - "I transferred a component and now I can't update it" Message-ID: Hi Maureen, No, no urls should be changed by this update. Brian?
-------- Original message --------
From: "Callahan, Maureen"
Date:09/30/2015 11:45 AM (GMT-05:00)
To: Archivesspace Users Group , archivesspace at googlegroups.com
Cc:
Subject: Re: [Archivesspace_Users_Group] AR-1326 - "I transferred a component and now I can't update it"
Thanks for this, Brian ? I?m running the database setup locally right now and I?ll be happy to report back. I have a quick (and possibly dumb) question, though ? does re-sequencing change the database record ids? Does this then change URLs for records in ArchivesSpace, since these are based on database identifiers? If so, has there been any thought toward making URLs more semantic/persistent? I can think of a lot of use cases that would favor the persistence of ArchivesSpace URLs, even on the staff side. For instance, folks in my repository are doing a huge clean-up project ? the to-do lists that they?re working from are all tied to ArchivesSpace URLs, which is great since it makes it very easy to go directly to that record, but I would have to re-do this report if URLs changed because of re-sequencing. Thanks much, Maureen On Sep 30, 2015, at 12:09 AM, Brian Hoffman wrote: Hello ArchivesSpace Users, If you are experiencing issue AR-1326 (https://archivesspace.atlassian.net/browse/AR-1326) please consider testing this development release: https://github.com/archivesspace/archivesspace/releases/tag/AR-1326-test You will need to create a test copy of your database and then install this release as normal (on a test server or in a test directory). I know that this issue is affecting Duke and believe Yale may have reported it as well. Thank you, Brian _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=AwICAg&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=JgH2YCQ8D3P9-Lm_x4bv3d2CZBYlbx6hxnLFHtfovi8&m=AN8tn29sNbYDgihSR2HFfVRHmi8_yBET-i8iUci0zjk&s=upiorDh0mqJE-XLAPoAjTue79o2gkWHQSr0X5sFRBsw&e= -------------- next part -------------- An HTML attachment was scrubbed... URL: From Chris.Fitzpatrick at lyrasis.org Wed Sep 30 14:54:19 2015 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Wed, 30 Sep 2015 18:54:19 +0000 Subject: [Archivesspace_Users_Group] Transfer component UI issue? In-Reply-To: <802D5D25B6F2BF45B295FE900F9F9BCB011D7AB621@LEE05.vmi.edu> References: , <802D5D25B6F2BF45B295FE900F9F9BCB011D7AB621@LEE05.vmi.edu> Message-ID: Hi All, Sorry about the delay, but I'm out of the office this week at a training session.. I was able to replicate this. The problem is that for the UI-Fix RC that I posted for testing back in August has some changes to the form UI. One of the problems was that records with large amounts of subrecords ( like subjects, agents, classifications, etc ) cause the browser to crash because of all the javascript triggers being bound to the all the inputs. The fix was to only bind triggers as needed ( i.e. when the input is visible ), rather than trying to do it all at once when the page loaded. The problem here is with the transfer input, which is not visible by default when the page loads but should be initialized. I can issue a fix for this next week when I'm back. You can also immediately fix this by doing this following: 0) Open the ASpace record page in your browser 1) In your browser, open your Javascript console ( in Firefox, Tools -> Web Developer -> Web Console, in Chrome it's More Tools -> Console ) 2) In your javascript console enter : $(".tree-transfer-form .linker" ).linker() That should make the linker active. best, Chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Maderik, Rachel A Sent: Wednesday, September 30, 2015 3:58 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Transfer component UI issue? Hi Patrick, we're having the same issue with 1.4; it's happening in Firefox, Chrome, and IE, and all plugins are turned off. Rachel Maderik Systems and Technology Librarian 401 Preston Library Virginia Military Institute Lexington, VA 24450 540-464-7572 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Galligan, Patrick Sent: Wednesday, September 30, 2015 8:58 AM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Transfer component UI issue? Hi all, Has anyone else run into an issue with version 1.4.0 where the transfer component UI doesn't seem to work? I've attached a screenshot. The button to browse obscures the typing box, and the suggested resources to transfer to don't appear. Additionally, when I click on "Browse", the menu to select a resource record never appears. I didn't run into this issue with v1.3.0. I've tested on both Chrome and Firefox, and ran into the same issue. We are not running any plugins that should change the interface. Let me know. Thanks, Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 -------------- next part -------------- An HTML attachment was scrubbed... URL: