[Archivesspace_Users_Group] EAD to MODS

Thu Oct 8 09:06:47 EDT 2015

Mark has been privy to my issues with trying to map level in MODS — frankly, I think that “arrangement” is a bonkers place to put level of description. My strong recommendation is to avoid wrapping archival content in bibliographic encoding for two reasons. First, the straight-up mapping is difficult, as Mark’s EAD snippets speak to. But second, I think that atomizing archival content in a big bucket of MODS records has the potential to miss the point of some fundamental archival principles — context, relationships, inference. I’d love to see some of the EAD groups think about how to atomize these “EAD snippets” in a way that provide references to essential relationships with other records and that systems like Islandora can ingest instead of MODS.

Maureen

On Oct 8, 2015, at 8:31 AM, Custer, Mark <mark.custer at yale.edu<mailto:mark.custer at yale.edu>> wrote:

I should add that I finally found a place to map the archival level of description.  Since this information is mapped in MARC to 351$c, I (finally) realized that I should check out the MARC to MODS mapping: http://www.loc.gov/standards/mods/mods-mapping.html<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.loc.gov_standards_mods_mods-2Dmapping.html&d=AwMFAg&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=JgH2YCQ8D3P9-Lm_x4bv3d2CZBYlbx6hxnLFHtfovi8&m=A-8IhudBV7Fq00-c79SSJJv3gl749SSR1VIKUqWAzB8&s=9AfmXAsZqyF7ciBnF4_l_AEtk-fLUxmxRQebg-3KppQ&e=>   Here the suggestion is to add that information to the arrangement note.

Mark

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Anne Chan (Library)
Sent: Wednesday, October 07, 2015 11:06 PM
To: 'Archivesspace Users Group'
Subject: Re: [Archivesspace_Users_Group] EAD to MODS

Hi, Mark
Thank you so much for your sharing, it is very helpful.
anne

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Custer, Mark
Sent: Wednesday, October 07, 2015 10:21 PM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] EAD to MODS

Anne, and all:

This mapping isn’t specific to ASpace and Islandora (and I’ve never used Islandora, so I don’t know what type of MODS it supports), but I’ve written a basic EAD to MODS transformation process here that you might find useful as a starting point:  https://github.com/fordmadox/EAD-to-MODS/blob/master/yale.ead2mods-allLevels-plusContextTree.xsl<https://urldefense.proofpoint.com/v2/url?u=https-3A__github.com_fordmadox_EAD-2Dto-2DMODS_blob_master_yale.ead2mods-2DallLevels-2DplusContextTree.xsl&d=AwMFAg&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=s7ciGQfUJeaV_ryx908hbeXDoU9aqDwDN0Z0VbfsJ3Y&m=zNFLcHtiVC7zkOx_QGjHH1FrzMhPxYnXZC6kc4y545o&s=wfZC-9NoeQ3_tG8nTXik0kU3AWDkROKC4xxqu8Hg3OE&e=>

The overall mapping from EAD 2002 to MODS is provided in the “EAD to MODS Ladybird Mapping” Excel spreadsheet (see columns A – C) that’s available here: http://guides.library.yale.edu/metadata_committee/metadata_structural_standards
(we didn’t map the level of description to MODS, though, since we couldn’t figure out where to do this in MODS, and I haven’t seen that done in any other EAD to MODS mappings;  however, as you’ll see below, I opted to include EAD snippets within each MODS record, so that piece of metadata is still available in the output file).

This XSLT file will take any EAD file as its input and then create a new directory that contains one MODS file for every level of archival description, including the top level (i.e. the entire EAD file) as well as another MODS file that contains a stripped down version of the collection hierarchy (but this file can be ignored, or easily removed from the transformation).   Additionally, the following bits of information will be inherited if they’re missing from any level of archival description:  unit title, unit date, access restriction note, use restriction note, original locations note, physical location note, and a preferred citation note (or, more correctly, the preferred citation note will be constructed if that note doesn’t exist at the current level).  I’d argue that more information could be inherited (or constructed), but for now, that’s all that’s happening in this process.  Lastly, an EAD snippet is embedded in each MODS file (actually, a number of other things happen for our local purposes, like the construction of an HTML title for each record, but I’d probably remove those sorts of processes from this transformation).

Long story short, if you start with an EAD file like this one, http://hdl.handle.net/10079/fa/beinecke.bute<https://urldefense.proofpoint.com/v2/url?u=http-3A__hdl.handle.net_10079_fa_beinecke.bute&d=AwMFAg&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=s7ciGQfUJeaV_ryx908hbeXDoU9aqDwDN0Z0VbfsJ3Y&m=zNFLcHtiVC7zkOx_QGjHH1FrzMhPxYnXZC6kc4y545o&s=OOP-s69uP-IehILE7OGa7icM4vD0QqKaLbvV14BCpdk&e=>, you’ll wind up with 258 MODS records.  Here’s an example MODS record, in full:

<mods:mods xmlns:xlink="http://www.w3.org/TR/xlink<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.w3.org_TR_xlink&d=AwMFAg&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=s7ciGQfUJeaV_ryx908hbeXDoU9aqDwDN0Z0VbfsJ3Y&m=zNFLcHtiVC7zkOx_QGjHH1FrzMhPxYnXZC6kc4y545o&s=8riEWGxTyC5eoKC0RoP_0LClNocwB1wlzwr4YXVz4WA&e=>"
           xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.w3.org_2001_XMLSchema-2Dinstance&d=AwMFAg&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=s7ciGQfUJeaV_ryx908hbeXDoU9aqDwDN0Z0VbfsJ3Y&m=zNFLcHtiVC7zkOx_QGjHH1FrzMhPxYnXZC6kc4y545o&s=6kpVBa6puDtf0Lpv86Dxq1qppiGYGTB3BCef4ZopNiU&e=>"
           xmlns:mods="http://www.loc.gov/mods/v3<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.loc.gov_mods_v3&d=AwMFAg&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=s7ciGQfUJeaV_ryx908hbeXDoU9aqDwDN0Z0VbfsJ3Y&m=zNFLcHtiVC7zkOx_QGjHH1FrzMhPxYnXZC6kc4y545o&s=abw9Xsyj9at-RPc4N_s4LDfqa6w0tW5dzqo2wYMacJg&e=>"
           xsi:schemaLocation="http://www.loc.gov/mods/v3 http://www.loc.gov/standards/mods/mods.xsd<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.loc.gov_mods_v3-2520http-3A_www.loc.gov_standards_mods_mods.xsd&d=AwMFAg&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=s7ciGQfUJeaV_ryx908hbeXDoU9aqDwDN0Z0VbfsJ3Y&m=zNFLcHtiVC7zkOx_QGjHH1FrzMhPxYnXZC6kc4y545o&s=4mr3HJgW-VcJJQZZ5jOJS4OhPBUti4K4Ml7v0p1fqDk&e=>">
   <mods:titleInfo>
      <mods:title>Press release on Tarantella, typescript</mods:title>
   </mods:titleInfo>
   <mods:titleInfo otherType="HTML-title">
      <mods:title>Press release on <![CDATA[<em>Tarantella</em>]]>, typescript</mods:title>
   </mods:titleInfo>
   <mods:originInfo displayLabel="Dates">
      <mods:dateCreated>undated</mods:dateCreated>
   </mods:originInfo>
   <mods:accessCondition type="restrictionOnAccess">This collection is open for research. Restricted Fragile in box 35 may be consulted only with permission of the appropriate curator. A reference copy of the audio recording has been substituted in the main files for reference use.</mods:accessCondition>
   <mods:accessCondition type="useAndReproduction">The Mary Ellen Bute Papers is the physical property of the Beinecke Rare Book and Manuscript Library, Yale University. Literary rights, including copyright, belong to the authors or their legal heirs and assigns. For further information, consult the appropriate curator.</mods:accessCondition>
   <mods:note type="preferredCitation">Press release on Tarantella, typescript, undated. Mary Ellen Bute Papers. General Collection, Beinecke Rare Book and Manuscript Library, Yale University.</mods:note>
   <mods:extension displayLabel="EAD-snippet">
      <c xmlns="urn:isbn:1-931666-22-9"
         xmlns:xlink="http://www.w3.org/1999/xlink<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.w3.org_1999_xlink&d=AwMFAg&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=s7ciGQfUJeaV_ryx908hbeXDoU9aqDwDN0Z0VbfsJ3Y&m=zNFLcHtiVC7zkOx_QGjHH1FrzMhPxYnXZC6kc4y545o&s=7BeV6-MkvPll7omEIMOKitxrFZEMpy33DoHppvxldDM&e=>"
         id="ref293"
         level="file">
         <did>
            <container id="aspace_1b5993c781e00deba86282ebb4f3680c"
                       label="39002091658329"
                       type="box">36</container>
            <container id="aspace_df94894640531d354142e1383e391719"
                       parent="aspace_1b5993c781e00deba86282ebb4f3680c"
                       type="folder">548</container>
            <unittitle>Press release on <title render="italic" xlink:type="simple">Tarantella</title>, typescript</unittitle>
            <unitdate type="inclusive"
                      label="Dates:"
                      calendar="gregorian"
                      era="ce"
                      datechar="creation">undated</unitdate>
         </did>
         <accessrestrict altrender="inherited" id="aspace_54684b512237f4540c7339ae880cf37f">
            <head>Information about Access</head>
            <p>This collection is open for research.</p>
            <p>
               <title render="italic" xlink:type="simple">Restricted Fragile</title> in box 35 may be consulted only with permission of the appropriate curator. A reference copy of the audio recording has been substituted in the main files for reference use.</p>
         </accessrestrict>
         <userestrict altrender="inherited" id="aspace_bb36dec553166d2349a5202778a97b31">
            <head>Ownership & Copyright</head>
            <p>The Mary Ellen Bute Papers is the physical property of the Beinecke Rare Book and Manuscript Library, Yale University. Literary rights, including copyright, belong to the authors or their legal heirs and assigns. For further information, consult the appropriate curator.</p>
         </userestrict>
         <prefercite altrender="constructed">
            <p>Press release on Tarantella, typescript, undated. Mary Ellen Bute Papers. General Collection, Beinecke Rare Book and Manuscript Library, Yale University.</p>
         </prefercite>
      </c>
   </mods:extension>
   <mods:relatedItem type="host">
      <mods:identifier type="contextTree-file">beinecke.bute-contextTree.xml</mods:identifier>
      <mods:identifier type="contextTree-branch">beinecke.bute/ref293</mods:identifier>
      <mods:identifier type="parentID">beinecke.bute/ref277</mods:identifier>
      <mods:identifier type="z-index">15</mods:identifier>
      <mods:part>
         <mods:detail type="box">
            <mods:caption>36</mods:caption>
         </mods:detail>
         <mods:detail type="folder">
            <mods:caption>548</mods:caption>
         </mods:detail>
      </mods:part>
      <mods:titleInfo>
         <mods:title>Mary Ellen Bute Papers</mods:title>
      </mods:titleInfo>
      <mods:identifier type="ead-unitid">GEN MSS 603</mods:identifier>
      <mods:name>
         <mods:namePart>Bute, Mary Ellen.</mods:namePart>
      </mods:name>
      <mods:note type="language" displayLabel="Language(s):">English</mods:note>
      <mods:location>
         <mods:physicalLocation displayLabel="Yale Collection">Beinecke Rare Book and Manuscript Library</mods:physicalLocation>
      </mods:location>
   </mods:relatedItem>
</mods:mods>

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Suda, Phillip J
Sent: Tuesday, October 06, 2015 9:03 AM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] EAD to MODS

Greetings,

            I am interested in this topic as well.

Thanks,

Phil

Phillip Suda
Systems Librarian
Howard-Tilton Memorial Library
Tulane University
psuda1 at tulane.edu<mailto:psuda1 at tulane.edu>
504-865-5607

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Anne Chan (Library)
Sent: Tuesday, October 06, 2015 3:59 AM
To: 'archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>' <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: [Archivesspace_Users_Group] EAD to MODS

Hi, all,

Appreciate very much if anyone can share with us your experience, workflow, or documents on mapping EAD XML (ArchivesSpace) to MODS (Islandora), thank you.

Regards
anne

Assistant Special Collections Librarian (Archive Management<https://urldefense.proofpoint.com/v2/url?u=http-3A__archives.lib.cuhk.edu.hk_search-3Ftype-3Dresource&d=AwMFAg&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=s7ciGQfUJeaV_ryx908hbeXDoU9aqDwDN0Z0VbfsJ3Y&m=AT8mXWnBoRpZDXfJK445womKyALQKzlHUIaWG_d_A4M&s=CBtWhiLEvNBP222eegeo_byzQZOCETscHljooinkP7Y&e=>)
Special Collections<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.lib.cuhk.edu.hk_en_libraries_ul_spc&d=AwMFAg&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=s7ciGQfUJeaV_ryx908hbeXDoU9aqDwDN0Z0VbfsJ3Y&m=AT8mXWnBoRpZDXfJK445womKyALQKzlHUIaWG_d_A4M&s=fuWIkokj1UxnTuMCt0u1LKaEz3AThotMKrompUyQbdI&e=>, CUHK Library
The Chinese University of Hong Kong, Shatin, N.T.
HONG KONG

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