[Archivesspace_Users_Group] What defines "a repository?"

Thu May 7 11:13:40 EDT 2015

Thanks, Maura. I will look into that.

-V

From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Maura Carbone
Sent: Thursday, May 07, 2015 11:03 AM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] What defines "a repository?"

Hi Valerie,
You could batch delete through the API -- I've done this with accessions, but it looks like there are commands for removing agents and subjects as well (http://archivesspace.github.io/archivesspace/doc/file.API.html). I don't know why they didn't delete with the snapshot; agents are kept in the database as far as I am aware so as long as that was reset to zero (so to speak) I would think they would go away.

-Maura

On Thu, May 7, 2015 at 10:57 AM, Valerie Addonizio <vaddoniz at jhu.edu<mailto:vaddoniz at jhu.edu>> wrote:
Thanks, Ben.

As a follow up to you and the community, my partner in crime on the server side attempted to restore our instance by using a snapshot he took before my test migration of accession records. When he went to restore the instance based on that snapshot, the repositories were successfully emptied out, but the Agents and Subjects remained. I might ask him to ask the question in a more technical sense, but can anyone inform us as to why that happened? Why did the Agents and Subjects persist? How can we remove them, other than manually?

Thanks.

-Valerie

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>] On Behalf Of Ben Goldman
Sent: Thursday, May 07, 2015 10:49 AM
To: Archivesspace Users Group

Subject: Re: [Archivesspace_Users_Group] What defines "a repository?"

Hi Valerie,

As I understand it, Accessions, Resources and Digital Objects are repository-specific, while Subjects and Agents (and maybe the other modules like Locations, Events, Collection Management and Classifications) exist across repositories.

-Ben

Ben Goldman
Digital Records Archivist
Penn State University Libraries
University Park, PA
814-863-8333<tel:814-863-8333>
http://www.libraries.psu.edu/psul/speccolls.html

________________________________
From: "Valerie Addonizio" <vaddoniz at jhu.edu<mailto:vaddoniz at jhu.edu>>
To: "Archivesspace Users Group" <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Sent: Thursday, May 7, 2015 10:42:26 AM
Subject: Re: [Archivesspace_Users_Group] What defines "a repository?"

I am bumping this question back up, since I do need a working understanding of the relationship between repositories and Agents and Subjects in order to plan our migration. If my question is totally bonkers, feel free to tell me.

-Valerie

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Valerie Addonizio
Sent: Monday, May 04, 2015 5:06 PM
To: archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>
Subject: [Archivesspace_Users_Group] What defines "a repository?"

Dear everyone,

Here’s another pretty basic question.

I currently have three repositories in our instance of AS. One was created by the migrator when I migrated over our accessions, one is blank, and one holds resources that I want to play around with.

Today I imported our accessions and created the third repository mentioned above, but was surprised to find that the names and subjects that I had imported appeared in every repository, not just the repository that the migrator created. This made me realize that a very basic assumption of mine was seriously flawed: I had guessed that repositories were completely separate from one another, and that if I had an agent record for “Doe, John” in one, it would not appear elsewhere.

So, I’d like to request a basic explanation of what the repositories hold that are unique to them, and what is shared across the entire instance? What defines “a repository?”

Thanks for the continuing assistance!

-Valerie

--------------------------------
Valerie Addonizio
Archivist
The Sheridan Libraries
Johns Hopkins University
vaddoniz at jhu.edu<mailto:vaddoniz at jhu.edu>
410-516-5261<tel:410-516-5261>

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--
Maura Carbone
Digital Initiatives Librarian
Brandeis University
Library and Technology Services
(781) 736-4659
415 South Street, (MS 017/P.O. Box 549110)
Waltham, MA 02454-9110
email: mauraa at brandeis.edu<mailto:mauraa at brandeis.edu>
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