[Archivesspace_Users_Group] Finding Aid Status dropdown

[Brad Westbrook]

Hi, Sue,

It would absolutely be possible, and beneficial, to have a discussion about the functionality of the finding aid status element on the resource record.

Would you be able to post a description / specification indicating the functionality you would like to see?  I think that might be best way to move the discussion forward quickly.

Thanks,

Brad W.

Bradley D. Westbrook
Program Manager
brad.westbrook at lyrasis.org<mailto:brad at archivesspace.org>
800.999.8558 x2910
678.235.2910
bradley_d_westbrook (Skype)
[cid:image003.png at 01CE734E.FD759D30]



From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Susan Luftschein
Sent: Friday, March 27, 2015 10:31 PM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Finding Aid Status dropdown

Hi Brad,

I’m glad I brought this up!  Personally I think it would be great if the finding aid status had some functionality.  With AT we were able to do this based on the xslt stylesheet, which enabled us to make display decisions about processed and unprocessed collections.  Would it be possible to have some kind of discussion about this?

Thanks,
Sue

On Mar 27, 2015, at 5:24 PM, Brad Westbrook <brad.westbrook at lyrasis.org<mailto:brad.westbrook at lyrasis.org>> wrote:

Hi, Sue,

I had no idea this was the case.  The list for finding aid status is completely configurable by a repository manager.  Typically that would mean all the values are purely descriptive and do not drive functionality in the application or in downstream systems.

But I see that is not really the case.  A resource lacking a value for finding aid status displays in the Publc UI like this:

<image002.jpg>


Whereas the same resource description with the finding aid status encoded for “Completed” displays like this:



<image006.jpg>


When encoding the finding aid status element as “In progress” | “Under revision” | “Unprocessed”, the display is the same as when no value is provided.

I can’t explain the presence of this functionality you have discovered.  You’re right that the functionality is not explained in the user documentation.  It’s also not traceable to the resource specification, which represents the list as being only descriptive:

<image009.jpg>

1.    I also cannot find a development ticket accounting for the functionality, unless it is an unintended effect of something else such as AR-705<https://archivesspace.atlassian.net/browse/AR-705>  or AR-755<https://archivesspace.atlassian.net/browse/AR-755>.

So why this functionality is there is a mystery to me, but it does seem clearly tied to the value “Completed”.

So should this functionality remain as it is, in which case, the controlled value list has to be modified so that “Completed” cannot be deleted or merged into a different value?  Or should the behavior now associated with the value of “Completed” in the finding aid status element be true for all front matter whenever it is present and not be tied to the value in finding aid status?  Indeed, should not the finding aid status value itself be added to the displayed front matter?

Brad W.

Bradley D. Westbrook
Program Manager
brad.westbrook at lyrasis.org<mailto:brad at archivesspace.org>
800.999.8558 x2910
678.235.2910
bradley_d_westbrook (Skype)
<image012.png>









-----Original Message-----
From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Susan Luftschein
Sent: Friday, March 27, 2015 2:05 PM
To: archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>
Subject: [Archivesspace_Users_Group] Finding Aid Status dropdown

Hi,

I have searched the documentation and cannot find any explanation for the entries in the finding aid status dropdown.

Some background: all our AT data was migrated to a LYRASIS hosted instance of ArchivesSpace, and the AT statuses were included in that migration.  We have continued to use them because they are meaningful to us, but I just discovered yesterday (the day we went live) that the ASpace statuses actually have a meaning!  Since we are now going to have to use them, I’d like to know exactly what all of them do (the only one I am sure of is Completed, which means all front matter appears in the public display of a resource record).

Can anyone enlighten me?

Thanks,
Sue

Sue Luftschein
Archival and Metadata Librarian
Special Collections
USC Libraries
luftsche at usc.edu<mailto:luftsche at usc.edu>


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Sue Luftschein
Archival and Metadata Librarian
Special Collections
USC Libraries
luftsche at usc.edu<mailto:luftsche at usc.edu>

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