[Archivesspace_Users_Group] Voting Round 1: summary and thanks for voting!

Tue Jun 9 09:42:15 EDT 2015

Thanks, Christine, this all makes sense.  In principle I like the idea of member votes driving development, but the thought occurred to me that there might be some bug or feature oversight that is actually critical to resolving even though it didn't receive a lot of votes.  It's good to know that other factors and not just votes will be taken into consideration when creating a development timeline.

Best,

Jordon

Jordon Steele
Hodson Curator of the University Archives
The Sheridan Libraries
Johns Hopkins University
3400 N Charles Street
Baltimore, MD 21218
410-516-5493

From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Christine Di Bella
Sent: Tuesday, June 09, 2015 8:30 AM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Voting Round 1: summary and thanks for voting!

Thanks for your questions, Jordon. Since this was our first time doing this, as you would imagine, there are still a number of specifics to be worked out. There are a few things I can say with certainty at this point, though:

First, I listed the Top 10 vote-getting issues just as a quick indication of the breadth of issues that received the most votes (and because who doesn't love a Top 10 list). It is not an indication that these are the only issues that will be worked on. Issues are created in JIRA as the result of verified bug reports or feature requests. We can't work on them all at the same time, but if they're in JIRA we do hope to address them eventually. In some cases, addressing an issue may mean deciding not to implement it for one reason or another.

Second, the voting results will factor into future development plans, but they will not be the only factor considered. Other considerations include balancing work among our three developers, finishing up work that's already been committed to, and identifying similar issues to be worked on when that makes sense. Our advisory councils<https://archivesspace.atlassian.net/wiki/display/ADC/Governance>, and the Feature Prioritization subgroup specifically, are in the process of discussing how to weight these voting results and more information should be available soon. If you have thoughts on that, feel free to post them to the listserv or get in touch with the chairs of the Councils directly.

ArchivesSpace is a community endeavor and we look forward to building on this first foray into voting to provide more ways for the community to engage with us and each other to make ArchivesSpace the application better. Thanks to all for your participation - past, present, and future!

Best,

Christine

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Jordon Steele
Sent: Monday, June 8, 2015 2:45 PM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Voting Round 1: summary and thanks for voting!

Thanks, Christine.  Does this mean that the development team will occupy its time with the top 10?  Will all issues voted on be addressed?  Is there a cutoff?  Do you have a timetable yet on addressing these issues? If none of this has been sorted out yet, is there a timetable on when a plan will be announced?

Best,

Jordon

Jordon Steele
Hodson Curator of the University Archives
The Sheridan Libraries
Johns Hopkins University
3400 N Charles Street
Baltimore, MD 21218
410-516-5493

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Christine Di Bella
Sent: Monday, June 08, 2015 1:12 PM
To: Archivesspace Users Group; Archivesspace Member Reps
Cc: archivesspace_bot_members at lyralists.lyrasis.org<mailto:archivesspace_bot_members at lyralists.lyrasis.org>; archivesspace_tac_uac at lyralists.lyrasis.org<mailto:archivesspace_tac_uac at lyralists.lyrasis.org>
Subject: [Archivesspace_Users_Group] Voting Round 1: summary and thanks for voting!

Dear ArchivesSpace Members,

Thank you to all the ArchivesSpace member institutions that voted on the Group 1 user stories. We were pleased to hear from representatives of 60 of our 222 member institutions (as of the time of the close of voting on May 31). For the first time doing this, we think that's a great show of participation and look forward to even wider participation in the future!

We thought we'd share just a few statistics on the voting.

1. We heard from:

*         26 of 41 Very Large institutions

*         13 of 29 Large institutions

*         4 of 34 Medium institutions

*         7 of 45 Small institutions

*         10 of 73 Very Small institutions
2. You can see the entire results of the first round of voting by clicking here<https://archivesspace.atlassian.net/browse/AR-1182?filter=10800>. (As this is a dynamic set of results, it may reflect changes that happened after the cut-off date.)

3. Of the 117 issues that were being voted on, 108 of them received at least one vote. The 10 issues that got the most votes are:

AR-1182<https://archivesspace.atlassian.net/browse/AR-1182>

As a repository manager, I would like the code for the Yale container plugin to be integrated into the ArchivesSpace code base.

AR-1132<https://archivesspace.atlassian.net/browse/AR-1132>

As an archivist, when deleting an Archival Object I want a confirmation of the object being deleted

AR-840<https://archivesspace.atlassian.net/browse/AR-840>

As an archivist, I want to define, save, and later invoke a resource record template that includes default values and a specified order for notes

AR-1135<https://archivesspace.atlassian.net/browse/AR-1135>

As an archivist, I would like to edit records with large numbers of associated instances.

AR-1218<https://archivesspace.atlassian.net/browse/AR-1218>

As a repository manager, I would like to have the option to record a Date Label via the Rapid Data Entry templates for resources and digital objects.

AR-1147<https://archivesspace.atlassian.net/browse/AR-1147>

As an archivist, I would like to record a date qualifier as part of a valid LCNAF entry.

AR-1086<https://archivesspace.atlassian.net/browse/AR-1086>

As an Archivist, I want to search for a particular Container and find which components are linked to it within the context of a specific Resource

AR-1217<https://archivesspace.atlassian.net/browse/AR-1217>

As a repository manager, I would like to have the option to record a Note Label via the Rapid Data Entry templates for resources and digital objects.

AR-1189<https://archivesspace.atlassian.net/browse/AR-1189>

In MARCXML export, the Preferred Citation note for a Resource record is being mapped to the MARC 534 field, instead of the 524 field.

AR-985<https://archivesspace.atlassian.net/browse/AR-985>

Agent roles not present in exported EAD

The ArchivesSpace team and the Features Prioritization subgroup will be analyzing the data and determining how best to incorporate it into ongoing development efforts. Additional rounds of voting will be announced later this year.

We'd love to hear any feedback on this process - what worked or didn't work for you - whether your institution participated or not. Please drop me a line if you have any comments. Thanks to all for your participation and for your ongoing support of ArchivesSpace.

All best,
Christine

Christine Di Bella
Community Outreach and Support Manager
christine.dibella at lyrasis.org<mailto:christine.dibella at lyrasis.org>
800.999.8558 x2905
678-235-2905
cdibella13 (Skype)
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