[Archivesspace_Users_Group] Use of "rights statements" module?
Max Eckard
eckardm at umich.edu
Mon Jul 20 09:38:47 EDT 2015
Hello all,
Here's a recap of the conversation we had last week on rights statements
and rights management in ArchivesSpace. In attendance were representatives
from LYRASIS/ArchivesSpace, Artefactual/Archivematica, the Rockefeller
Archive Center, Yale and ourselves (MLibrary and the Bentley Historical
Library).
*Note: Even if you weren't on the call, you are invited to share your
thoughts on rights statements and rights management in ArchivesSpace on
this list. These will later be converted to JIRA user stories by LYRASIS
staff.*
*Topics of Discussion*
After introducing ourselves and discussing our goals with regard to rights
statements and rights management in ArchivesSpace, we discussed the
following topics:
- the use of the PREMIS rights entity (or not) in archives;
- where best to capture and manage rights information in general;
- discrepancies between Archivematica's implementation of the PREMIS
rights entity and ArchivesSpace's:
- Archivematica's is very granular, but is applied to the overall
information package.
- Basic mapping exists between the two systems, but ArchivesSpace's
rights statements and Rights Management module are not fully-developed or
implemented.
- the machine-actionableness of human-readable rights statements (and,
conversely, the human-readability of machine-actionable rights statements);
- Yale's Container Management plug-in, which gives users the ability to
associate begin and end dates (or non-time-bound restrictions) with
"conditions governing access" and "conditions governing use" statements; and
- the possibility of mapping PREMIS rights statements to conditions
governing access and use statements.
*Takeaways*
1. We'd like both human-readable <userestrict> and <accessrestrict>
statements, and machine-actionable PREMIS rights statements. That being
said, we don't want to have to enter rights statements twice.
2. There will likely be a lot of different ways institutions implement
and use rights statements, so they should be flexible.
3. It is important to use standardized language in rights statements.
*Action Items*
1. Artefactual will make a copy of some work they've done mapping PREMIS
rights statements in Archivematica and ArchivesSpace available on their
wiki.
2. LYRASIS will look into expanding rights statements and providing a
fuller implementation of the Rights Management module in ArchivesSpace.
3. The Bentley will send out a recap to the ArchivesSpace Users Group.
<-- check!
4. *You (yes, you!), the ArchivesSpace Users Group, will reply to this
e-mail and let us know what kind of uses you might have for
machine-actionable rights statements in ArchivesSpace in order to help
LYRASIS think through how they might implement Action Item #2. *
To kick off the discussion, we at the Bentley might would like for
ArchivesSpace (and our repository) to be able to reuse Archivematica's
rights statements. We might use those rights statements to have our
repository restrict access to a particular item or group of items until a
particular date, based upon institutional policies regarding, for example,
student and executive records. We may also use rights statements to
restrict access to a particular subset of users (UM folks), or to a
particular location (the reading room).
Thanks!
Max
On Tue, Jun 30, 2015 at 7:04 PM, Michael Shallcross <shallcro at umich.edu>
wrote:
> Thanks for these points, Ben--this would definitely be a great thing to
> discuss at SAA!
>
> Great point about the potential discrepancy between paper/analog and
> digital rights. After some reflection, I'm wondering how much of an issue
> this might be? We currently only use conditions governing access/use to
> record rights information for all our materials. The additional
> functionality of the Yale container plug in helps provide some important
> additional information (esp. start/end dates and nature of the restriction)
> that I anticipate we would want to use for all materials (and I'm thinking
> about some future Aeon-ArchivesSpace integration as I type...).
>
> While we're hoping that our grant project will yield the ability to
> automate the creation of PREMIS rights statements (in Archivematica and
> possibly passing these to ASpace), I don't know that we would have our
> processors use the rights module for paper/analog materials. Also, these
> more extensive machine-actionable (PREMIS) rights statements would be most
> useful in a repository environment.
>
> Just some random thoughts--as always, your point of view is much
> appreciated! Take care and happy 4th--
>
> Mike
>
>
> --
> *Michael Shallcross, CA*
> *Lead Archivist for Curation*
>
>
> Bentley Historical Library
> 1150 Beal Ave.
> Ann Arbor, MI 48109-2113
> 734.936.1344
> http://bentley.umich.edu/
> http://archival-integration.blogspot.com/
>
>
>
> On Sun, Jun 28, 2015 at 9:31 PM, Ben Goldman <bmg17 at psu.edu> wrote:
>
>> Mike,
>>
>> Admittedly, I haven't fully thought this through, but my immediate
>> reaction is that your notion of locating rights statements in a repository
>> might create a discrepancy between how we manage rights statements for
>> digital materials and how we manage them for analog. My inclination would
>> be to make the ASpace rights statements more PREMIS-compliant, as Hillel
>> suggests, at least in order to make the potential cross-walking from
>> Archivematica/PREMIS/repository/etc. a little less 'fancy'.
>>
>> Incidentally, this is the kind of conversation I hope this community
>> might have if/when it begins to consider integration with other software
>> (at SAA on Saturday afternoon or beyond). A question I keep coming back to
>> when thinking about digital workflows, particularly in relation to our
>> emerging repository platform at Penn State, is which system should be
>> considered the system of record for different types of metadata? I guess in
>> this example, I'm thinking ASpace makes the most sense for rights
>> statements, given the way we want our staff and researchers to use data in
>> (and derived from) ASpace. But I'd love to hear more thoughts on this.
>>
>> Finally, I wonder if DPLA's proposed interoperable rights statements
>> might be relevant to any examination of the rights statements field in
>> ASpace? Maybe? Maybe not?
>>
>> -Ben
>>
>> Ben Goldman
>> Digital Records Archivist
>> Penn State University Libraries
>>
>> ------------------------------
>> *From: *"Hillel Arnold" <harnold at rockarch.org>
>> *To: *"Archivesspace Users Group" <
>> archivesspace_users_group at lyralists.lyrasis.org>
>>
>> *Sent: *Thursday, June 25, 2015 5:12:57 PM
>> *Subject: *Re: [Archivesspace_Users_Group] Use of "rights statements"
>> module?
>>
>> Hi Mike,
>> Your email is incredibly timely! We’re thinking about very similar things
>> and I’d love to talk more in detail about your use cases and see where they
>> might align with ours.
>> An additional approach we’ve discussed is more closely aligning Rights
>> statements in AS with PREMIS, so that they’re PREMIS-compliant rather than
>> PREMIS-ish.
>> I’d be happy to set up a call with you (and whoever else is interested)
>> to talk through this a little more and see how we can coordinate!
>>
>> Hillel Arnold
>> Lead Digital Archivist
>> Rockefeller Archive Center
>>
>> From: Michael Shallcross <shallcro at umich.edu>
>> Reply-To: Archivesspace Users Group <
>> archivesspace_users_group at lyralists.lyrasis.org>
>> Date: Thursday, June 25, 2015 at 4:43 PM
>> To: Archivesspace Users Group <
>> archivesspace_users_group at lyralists.lyrasis.org>
>> Subject: [Archivesspace_Users_Group] Use of "rights statements" module?
>>
>> Greetings, all; we've been exploring the rights statement module in
>> ASpace as part of our ASpace-Archivematica grant project and had some
>> questions. A lot of questions, to be more precise...
>>
>> Is anyone currently using (or planning to use) rights statements
>> associated with archival objects and/or digital objects?
>>
>> If yes to the above, would this be in conjunction with conditions
>> governing access/use statements?
>>
>> We've been exploring the wonderful world of the Yale container plugin;
>> the ability to add start/end dates for restrictions and identify types of
>> restrictions encompasses some of the basic features of the rights
>> statements.
>>
>> We've also been working with Artefactual Systems to explore how
>> Archivematica PREMIS rights information maps to the ASpace rights
>> statements. It appears that the latter are 'PREMIS-like' but not really
>> PREMIS compliant... which has brought us to kick around the idea that
>> PREMIS rights might be most appropriate to record in the Archivematica AIP
>> METS (and passed along to a repository) instead of trying to do some fancy
>> crosswalking into ASpace.
>>
>> Any thoughts/ideas would be most gratefully appreciated. Thanks!
>>
>> Mike
>>
>>
>> --
>> *Michael Shallcross, CA*
>> *Lead Archivist for Curation*
>>
>>
>> Bentley Historical Library
>> 1150 Beal Ave.
>> Ann Arbor, MI 48109-2113
>> 734.936.1344
>> http://bentley.umich.edu/
>> http://archival-integration.blogspot.com/
>>
>>
>>
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>>
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>>
>
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>
--
*Max Eckard*
*Assistant Archivist for Digital Curation*
Bentley Historical Library
1150 Beal Ave.
Ann Arbor, MI 48109-2113
734/763-7518 <734.763.7518>
http://bentley.umich.edu/
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