[Archivesspace_Users_Group] Archon to ArchivesSpace Migration Problems & Questions

Mon Jul 6 14:17:53 EDT 2015

Brian,

       From what I can tell, the Batch Find & Replace cannot be done on a “global”/instance-wide scale (i.e. finding all the <i>’s and <b>’s at component level). It seems like it only works collection by collection. Please let me know what I am missing.

Thanks,

Phil

Phillip Suda
Systems Librarian
Howard-Tilton Memorial Library
Tulane University
psuda1 at tulane.edu
504-865-5607

From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of brian
Sent: Monday, July 06, 2015 12:40 PM
To: Matthew J Gorzalski; Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Archon to ArchivesSpace Migration Problems & Questions

Hi Mathew,

This will probably be resolved by deleting your solr index and restarting the application, then waiting for the index to rebuild.

Brian

Sent from my T-Mobile 4G LTE Device

-------- Original message --------
From: Matthew J Gorzalski <mGorzalski at lib.siu.edu<mailto:mGorzalski at lib.siu.edu>>
Date:07/06/2015 11:33 AM (GMT-05:00)
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Cc:
Subject: Re: [Archivesspace_Users_Group] Archon to ArchivesSpace Migration Problems & Questions

I just went in manually in the ASpace admin view, selected one of our repositories, and went into classifications and deleted the empty ones.  I found that the name of the repository and the good classification matched.  In other words, the Manuscripts classification under the Manuscripts repository was the only classification within that repository to have collections linked to it.

In the process I noticed that the migration produced some weird results, like it was creating false or empty collections that didn’t exist in our Archon.  So I would have Mr. Smith’s Papers, correctly linked to the Manuscripts classification in the Manuscripts repository.  But an empty, no data Mr. Smith’s Papers might also appear in the Photographs classification in the Manuscripts Repository.  After deleting the bad classifications, the empty Mr. Smith would still be there.  So when I found that record in the resource list and tried to delete it, I couldn’t because it would say “record not found.”  So the result is a public view showing two Mr. Smith Papers, one of which has content and the other is “record not found,” which it seems I am powerless to delete.  That is the current issue.

Matt

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Nathan Stevens
Sent: Monday, July 06, 2015 10:25 AM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Archon to ArchivesSpace Migration Problems & Questions

For deleting the bad classifications, use the post data migration tool at the link below, which also performs other clean up operations on the data.  Of course, create a backup of the Archivesspace database before running this tool.

https://github.com/archivesspace/aspaceDBUtil

On Mon, Jul 6, 2015 at 10:03 AM, Suda, Phillip J <psuda1 at tulane.edu<mailto:psuda1 at tulane.edu>> wrote:
Matt,

         Thanks for your reply. With regard to deleting the “bad” classifications, does it matter which ones are deleted? Will there be any orphaned data? I am wondering how I could check, via SQL queries? Thanks again for your help. I am glad to know there are others out there facing the same problems.

Thanks,

Phil

Phillip Suda
Systems Librarian
Howard-Tilton Memorial Library
Tulane University
psuda1 at tulane.edu<mailto:psuda1 at tulane.edu>
504-865-5607<tel:504-865-5607>

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>] On Behalf Of Matthew J Gorzalski
Sent: Thursday, July 02, 2015 1:04 PM

To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Archon to ArchivesSpace Migration Problems & Questions

We just tried the batch replace and a remigration to see if it worked, but ran into an error that crashed the migration and are waiting for a response to Doug Simmons’ email yesterday afternoon.

But Phil, a lot of you’re issues are problems we’re experiencing too (we’re Archon users).  I will be talking about our migration adventure at SAA next month and highlight some of these same issues.  The reason classifications are duplicated is because Archon’s classification structure is shared globally throughout Archon, but in ASpace the classifications are replicated per repository.  I deleted our “bad” classifications post migration to knock it back down to 5 from the 30 ArchivesSpace spit out.

Matt Gorzalski
SIU Carbondale

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Maura Carbone
Sent: Thursday, July 02, 2015 11:54 AM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Archon to ArchivesSpace Migration Problems & Questions

Hi Phillip,
With regards to number 5, it is a known issue. I have one of the earlier emails about this saved: "This is not a bug, but rather has to do with how the information was entered into archon in the first place. To fix, a find-replace on all records with will need to done changing [i] into <i> and [/i] into </i>, directly on the backend data."

Brian detailed a bit more: "You can do this with the Batch Find and Replace feature (found in the “Background Jobs” section). But you need to test this first in a test environment using a copy of your database. When you are ready to proceed and use your production database, make sure to back it up first."

I'm not sure if something like that would need to be done for your other special characters as well.
-Maura

On Thu, Jul 2, 2015 at 12:44 PM, Suda, Phillip J <psuda1 at tulane.edu<mailto:psuda1 at tulane.edu>> wrote:
Good morning all,

                 I have performed migrations from Archon to ArchivesSpace successfully. I have then upgraded to the most recent version of ArchivesSpace (v.1.3.0) for each of my instances. This all works better locally (MacBook for me). I have a few questions regarding problems we are noticing with the migrations. I do not know who to ask specifically, but here it goes:

1.       Public Interface Special Characters & Diacritics:

a.       Example: Alcée Fortier papers, 1894-1911 in Archon changes to Alc√©e Fortier papers in ArchivesSpace (v.1.04-v.1.3.0).

2.       Public Interface Scope & Content Notes: these are migrated to ArchivesSpace as large text blobs; they were formatted in Archon (indentation, paragraphs, etc.)

3.       Public Interface Repositories Odd Behavior:

a.       Are all “types” supposed to appear when selecting Repositories? It seems that if you select a repository, it should show you the collections only  OR signify the associated collection for each object/type in question

b.      When selecting a repository, the appropriate collections appear but “global” appears with results below the selected repository:

[cid:image001.png at 01D0B4C7.1826C530]

4.       Classifications appear to be duplicated:
[cid:image002.png at 01D0B4C7.1826C530]

5.       Components show [b] and [/b] OR [i] and [/i] in lists and headers:

[cid:image003.png at 01D0B4C7.1826C530]

6.       Can the Collections be sorted by Collection #/Identifier?

Thank you for any and all help regarding these issues.

Thanks,

Phil

Phillip Suda
Systems Librarian
Howard-Tilton Memorial Library
Tulane University
psuda1 at tulane.edu<mailto:psuda1 at tulane.edu>
504-865-5607<tel:504-865-5607>

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--
Maura Carbone
Digital Initiatives Librarian
Brandeis University
Library and Technology Services
(781) 736-4659<tel:%28781%29%20736-4659>
415 South Street, (MS 017/P.O. Box 549110)
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email: mauraa at brandeis.edu<mailto:mauraa at brandeis.edu>

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Nathan Stevens
Programmer/Analyst
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New York University

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