[Archivesspace_Users_Group] Digitization Priority and Status Fields in Collection Management Module

Runyon, Carolyn Carolyn-Runyon at utc.edu
Tue Jan 6 15:57:43 EST 2015 

I kind of forgot about Events. Thanks for pointing that out, Brad! I suppose we could use an event to track digitization status, although I don’t see an “Exhibition” option in the Events type menu. I guess repositories should decide between the Collection Management and Events module to avoid entering the same data in 2 places.

[cid:44EE92FB-8C22-43BF-B673-D010B59B8CB3 at utc.edu]
Carolyn Runyon, Digital Archivist
Special Collections & University Archives
University of Tennessee at Chattanooga
615 McCallie Ave., Chattanooga, TN  37403
Carolyn-Runyon at utc.edu<mailto:Carolyn-Runyon at utc.edu>, (423) 425-4503
Dept. 6456, LIB 205


On Jan 5, 2015, at 3:22 PM, Brad Westbrook <brad.westbrook at lyrasis.org<mailto:brad.westbrook at lyrasis.org>> wrote:

Maureen, I am not aware of anybody working on an assessment module for ASpace but it would certainly be welcomed.  Even a well-wrought specification would be very useful.

As for tracking digitization status, exhibition appearances, etc., could this not be done using the event modules?

Happy New Year to all!

Brad W.

Bradley D. Westbrook
Program Manager
brad.westbrook at lyrasis.org<mailto:brad at archivesspace.org>
800.999.8558 x2910
678.235.2910
bradley_d_westbrook (Skype)
<image001.png>




From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Callahan, Maureen
Sent: Monday, January 05, 2015 3:09 PM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Digitization Priority and Status Fields in Collection Management Module

So, this sounds like it could be a really good use case for an assessment module, much like the one AT had (which was very useful for setting repository priorities, including digitization priorities). Is anyone working on developing an assessment module for ASpace?

Maureen

Maureen Callahan
Archivist, Metadata Specialist
Manuscripts & Archives
Yale University Library
maureen.callahan at yale.edu<mailto:maureen.callahan at yale.edu>
203.432.3627

Webpage: web.library.yale.edu/mssa<x-msg://13/web.library.yale.edu/mssa>
Collections: drs.library.yale.edu<x-msg://13/drs.library.yale.edu>

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kevin Clair
Sent: Monday, January 05, 2015 3:06 PM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Digitization Priority and Status Fields in Collection Management Module

Hello,

We’d get some use out of a Digitization Status field as well. If it became critical I’d probably wind up assigning such a status through one of the user-defined enumerations, but having it built into ArchivesSpace would be even better…

We had experimented a little bit with recording exhibit information here, but we didn’t get much further than recording where the precise location of an item currently on exhibit in the building is. I’d be interested to hear more about other shops’ experiences with that sort of information; I’m sure we’ll get questions about it here.

thanks!  -k

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kari R Smith
Sent: Monday, January 05, 2015 12:29 PM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Digitization Priority and Status Fields in Collection Management Module


Hi Carolyn,

Yes, I believe that we could make use of such status data fields.  Good idea!



Another question:  has anyone implemented data fields (also in Collections Management) that would track when items have been put on Exhibit?  I'm thinking:  Exhibit Title, Location (Gallery name), Dates of exhibit.  This would need to be a repeatable set and attachable at an item or folder.   This could help us when someone remembers an item that was once on display and our exhibit information is kept separately from the collections data.



Kari



-----Original Message-----
From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org]<mailto:[mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org]> On Behalf Of Runyon, Carolyn
Sent: Monday, January 05, 2015 2:17 PM
To: Archivesspace Users Group
Subject: [Archivesspace_Users_Group] Digitization Priority and Status Fields in Collection Management Module



Hi All,



I wonder if anyone else would make use of a Digitization Status menu similar to the existing Processing Status menu in the Collection Management module. It could be useful to have a Digitization Priority (High, Low, or Medium) and Digitization Status fields (Completed, In Progress, or New) to help manage digitization projects on a macro-level.



Just a thought,

Carolyn



Carolyn Runyon, Digital Archivist

Special Collections & University Archives University of Tennessee at Chattanooga

615 McCallie Ave., Chattanooga, TN  37403 Carolyn-Runyon at utc.edu<https://urldefense.proofpoint.com/v1/url?u=http://mailto:Carolyn-Runyon%40utc.edu&k=dpQisR3avULHgiNaNeY%2Btg%3D%3D%0A&r=39iKRzGb0nqel6nSjnqdY5%2F05TV4I%2BBPMZR6DRJhOAc%3D%0A&m=7oZMa%2FUfXLv7eXzRJQ2mA1WTC5dVjEGUsOhymKJNHGU%3D%0A&s=2dfddffc1d4042306408268dff6d4675d0a6efd58c75cccb8e117c29733b4269>, (423) 425-4503 Dept. 6456, LIB 205



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