[Archivesspace_Users_Group] Digitization Priority and Status Fields in Collection Management Module

Kevin Clair Kevin.Clair at du.edu
Mon Jan 5 15:06:14 EST 2015


We'd get some use out of a Digitization Status field as well. If it became critical I'd probably wind up assigning such a status through one of the user-defined enumerations, but having it built into ArchivesSpace would be even better...

We had experimented a little bit with recording exhibit information here, but we didn't get much further than recording where the precise location of an item currently on exhibit in the building is. I'd be interested to hear more about other shops' experiences with that sort of information; I'm sure we'll get questions about it here.

thanks!  -k

From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kari R Smith
Sent: Monday, January 05, 2015 12:29 PM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Digitization Priority and Status Fields in Collection Management Module

Hi Carolyn,

Yes, I believe that we could make use of such status data fields.  Good idea!

Another question:  has anyone implemented data fields (also in Collections Management) that would track when items have been put on Exhibit?  I'm thinking:  Exhibit Title, Location (Gallery name), Dates of exhibit.  This would need to be a repeatable set and attachable at an item or folder.   This could help us when someone remembers an item that was once on display and our exhibit information is kept separately from the collections data.


-----Original Message-----
From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org]<mailto:[mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org]> On Behalf Of Runyon, Carolyn
Sent: Monday, January 05, 2015 2:17 PM
To: Archivesspace Users Group
Subject: [Archivesspace_Users_Group] Digitization Priority and Status Fields in Collection Management Module

Hi All,

I wonder if anyone else would make use of a Digitization Status menu similar to the existing Processing Status menu in the Collection Management module. It could be useful to have a Digitization Priority (High, Low, or Medium) and Digitization Status fields (Completed, In Progress, or New) to help manage digitization projects on a macro-level.

Just a thought,


Carolyn Runyon, Digital Archivist

Special Collections & University Archives University of Tennessee at Chattanooga

615 McCallie Ave., Chattanooga, TN  37403 Carolyn-Runyon at utc.edu<mailto:Carolyn-Runyon at utc.edu>, (423) 425-4503 Dept. 6456, LIB 205


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