[Archivesspace_Users_Group] odd information in public display?

Wed Dec 2 11:03:24 EST 2015

Terry, thanks for the response.  I think you understand it correctly.  The “note written by” is an auto-generated statement inserted at the end of the description entered in the Bio/Historic note field, and it appears even when no data has been inserted in the Bio/Historic Note Author field.

Matt

From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Reese, Terry P.
Sent: Tuesday, December 01, 2015 4:51 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] odd information in public display?

Just a quick note – I looked at the source code – the bib note for example, does work the way Chris notes.  It’s actually combining two sets of data and then checking to see if the data is the just the note string before printing.  See:

noteContent = record.getString("BiogHist") + "\n\nNote written by " + record.get("BiogHistAuthor");
        if(!noteContent.trim().equals("Note written by")) {
            addMultipartNote(notesJA, "bioghist", "Biographical or Historical Information", noteContent);
        }
My guess is that the data in question – there must be data in the BioHist note, so if I’m reading the question right, the concern is that the “Note written by “ string isn’t data found in the Archon data and you’d rather it not be there at all – but if it is – you only want it to show up if the BibHistAuthor data isn’t null (which is sounds like is the case on occasion).  Avoiding dangling “Note written by “ statements would be easy – all you’d need to do is just add a secondary check on the if statement so that it checked to see if the length of biohistauthor was > than 0.

I’m not an archon expert – but I can make these types of changes and push submit a pull request (though I wouldn’t without having someone who actually uses archon be around to test and provide feedback).  And short-term, it would likely be Chris who would be the one that could merge the request.  Longer-term, this was an area of discussion at a recent ArchivesSpace hackathon – as more tools and code is written – there likely does need to be a process in place for the community to pick up the development of tools like these and ensure they remain updated as problems arise.

--tr

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Prom, Christopher John
Sent: Tuesday, December 1, 2015 5:29 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] odd information in public display?

No, I don’’t know that but maybe someone else does?

Just FYI, I had suggested these prepends and appends only when necessary and to try to make the texts more human readable given what i understood to the data model differences between Archon and ASpace.

Chris

On Dec 1, 2015, at 4:17 PM, Matthew J Gorzalski <mGorzalski at lib.siu.edu<mailto:mGorzalski at lib.siu.edu>> wrote:

Thanks Chris.  Do you know who makes those changes now that Nathan is gone?

Matt

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Prom, Christopher John
Sent: Tuesday, December 01, 2015 4:09 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] odd information in public display?

Matt,

At least for the bio note, this text is being put in by the Archon import tool, which implements the spec that is found here:

https://docs.google.com/spreadsheets/d/1G7um0EgICCDxWZgYbU8JsYMHZU-GylaHX-hBYUTNfvU/edit#gid=4&vpid=A1<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_spreadsheets_d_1G7um0EgICCDxWZgYbU8JsYMHZU-2DGylaHX-2DhBYUTNfvU_edit-23gid-3D4-26vpid-3DA1&d=BQMGaQ&c=8hUWFZcy2Z-Za5rBPlktOQ&r=jGJMaTc-8I-z6_tkoj_Qyi4UF1KtYBfcz4s2Ly33jmw&m=D03QTwPSmdzsh--scNmY7ITAS6tOYos49A8HVkj2BSk&s=22uwaXmaSLeVPP4SvT8u1KN3i8YEk0xKt_Ad7Oho3G0&e=>

In other words, it is a bit on an unanticipated bug. The best way to solve it would be for the migration tool to have check so that these prepended and appended string values are not put in place if the value of the field being migrated is null or empty.

Chris Prom

On Dec 1, 2015, at 2:42 PM, Kari R Smith <smithkr at MIT.EDU<mailto:smithkr at MIT.EDU>> wrote:

Hi Matt,
We haven’t see that but it has happened with data that was put into customized fields in AT.  Best way to diagnose is to search in Archon for the text that’s showing up in ArchivesSpace and see if you can figure out which data filed it came from.

Kari

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Matthew J Gorzalski
Sent: Tuesday, December 01, 2015 3:10 PM
To: Archivesspace Users Group
Subject: [Archivesspace_Users_Group] odd information in public display?

Has anyone migrating from Archon or AT experienced descriptive text in the ASpace public display that was not in your original Archon or AT?  We have instances in public ASpace like:

Existence and Location of Originals
multi-part note content

Related Materials
multi-part note content

And in Archon there was no information entered in these fields.

Also the end of our Bio/Historic notes end with “Note written by” when no such text appears in Archon, and we didn’t always enter a name in Archon’s bio/historic author field.

Thanks,

MATT GORZALSKI
University Archivist

MORRIS LIBRARY
MAIL CODE 6632
SOUTHERN ILLINOIS UNIVERSITY
605 AGRICULTURE DR
CARBONDALE, IL 62901

mgorzalski at lib.siu.edu<mailto:mgorzalski at lib.siu.edu>
P: 618/453-2225
F: 618/453-3440
lib.siu.edu<https://urldefense.proofpoint.com/v2/url?u=http-3A__lib.siu.edu&d=BQMGaQ&c=8hUWFZcy2Z-Za5rBPlktOQ&r=jGJMaTc-8I-z6_tkoj_Qyi4UF1KtYBfcz4s2Ly33jmw&m=D03QTwPSmdzsh--scNmY7ITAS6tOYos49A8HVkj2BSk&s=RQiPH8UHGJHD1D5W3jExa3tQKKaIHycwI_ynTQ-DJjY&e=>

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