[Archivesspace_Users_Group] FW: EAD ingest default values (still looking for accurate EAD to AS data mapping documentation)

Thu Apr 30 08:40:11 EDT 2015

Ah! Thank you!  That is extremely helpful.

We're trying to outline a  project for ingest of about 6000 EAD.
Archivists outlining the project at a high level need to be sure the project maps EAD successfully for our needs, and we've been left scratching our heads over what we see AS has done with our test EAD.  Question of whether, or in what combination, to transform our EAD prior to ingest or change AS ingest itself.  Looks like we need to say "some of each, probably" and leave specifics to the programmer, but archivists will have to review a data map produced by the project since the AS one is unreliable.

Kate Bowers
Collections Services Archivist for Metadata, Systems, and Standards
Harvard University Archives
Cambridge, Massachusetts, USA
voice: (617) 384-7787
fax: (617) 495-8011
kate_bowers at harvard.edu

________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Chris Fitzpatrick <Chris.Fitzpatrick at lyrasis.org>
Sent: Thursday, April 30, 2015 8:13:53 AM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] FW: EAD ingest default values (still looking for accurate EAD to AS data mapping documentation)

Hi,

The attribute label for <container> is imported as the instance's instance_type property. If one is not present it's set as "mixed_material"

See: https://github.com/archivesspace/archivesspace/blob/master/backend/app/converters/ead_converter.rb#L499

Looks like this was let off the EAD to ArchivesSpace document.

b,chris.

Chris Fitzpatrick | Developer, ArchivesSpace
Skype: chrisfitzpat  | Phone: 918.236.6048
http://archivesspace.org/
________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Bowers, Kate A. <kate_bowers at harvard.edu>
Sent: Thursday, April 30, 2015 1:11 AM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] FW: EAD ingest default values (still looking for accurate EAD to AS data mapping documentation)

Wow! Thanks for that Maura.

According to the only map I know of, http://www.archivesspace.org/sites/default/files/EAD-Import-Export-Mapping-20130831.xlsx, in which there is no mention of the label attribute--and that's supposed to mean it doesn't get ingested--I believe, or at least that's what I was told about no mention of attributes for extents in the same document.

Yet, according to your experience, it maps to instance type.

Can someone point me to move up-to-date or more accurate mapping documentation?

Kate Bowers
Collections Services Archivist for Metadata, Systems, and Standards
Harvard University Archives
Cambridge, Massachusetts, USA
voice: (617) 384-7787
fax: (617) 495-8011
kate_bowers at harvard.edu

________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Maura Carbone <mauraa at brandeis.edu>
Sent: Wednesday, April 29, 2015 3:04:36 PM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] FW: EAD ingest default values

Hi Kate,
I think that might be  a default if you don't give a label. I did a test import using this and I get the correct type (graphic materials not mixed):

<c id="aspace_5733ab6628a47b738fb094146d63d983" level="item"><did><unittitle>Test Item</unittitle><unitdate type="inclusive">1999</unitdate><container id="aspace_8bd0595ac9233574468b6b5fa624699f" label="Graphic Materials" type="Box">1</container><container id="aspace_20b2e63b85aafa57536961de690bb8a8" parent="aspace_8bd0595ac9233574468b6b5fa624699f" type="Folder">2</container></did><odd id="aspace_e09ce5eff5c0ef0acdfa6a11ddd8da27"><head>Subtitle</head><p>pizza is good</p></odd></c>

The only thing I did have to do is merge in the controlled value list "graphic materials" and "Graphic Materials" so that the label was not entirely lower case.

Hope that helps.

-Maura

On Wed, Apr 29, 2015 at 2:02 PM, Christine Di Bella <christine.dibella at lyrasis.org<mailto:christine.dibella at lyrasis.org>> wrote:
Forwarded on behalf of Kate Bowers.

From: Bowers, Kate A. [mailto:kate_bowers at harvard.edu<mailto:kate_bowers at harvard.edu>]
Sent: Wednesday, April 29, 2015 12:57 PM
To: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>
Subject: EAD ingest default values

What are other repositories doing about default values added by ArchivesSpace upon ingest?

For example, if I am reading the EAD ingest map accurately, all instances are asserted to be “mixed_materials” which of course is not right if I’m ingesting EAD describing a photographic collection.  And, of course, any collection that is genuinely of mixed materials is frequently made up of components that are a single medium.

Is there a way to assign a value of “unspecified” (or some other value) so that we can distinguish between values that have been purposefully assigned and those that are merely blanket values created by the ingest process?

Thanks,

Kate

Kate Bowers
Collections Services Archivist for Metadata, Systems, and Standards
Harvard University Archives
kate_bowers at harvard.edu<mailto:megan_sniffin-marinoff at harvard.edu>
617.496.2713<tel:617.496.2713>
voice: (617) 384-7787<tel:%28617%29%20384-7787>
fax: (617) 495-8011<tel:%28617%29%20495-8011>
web: http://nrs.harvard.edu/urn-3:hul.eresource:archives
Twitter: @k8_bowers

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--
Maura Carbone
Digital Initiatives Librarian
Brandeis University
Library and Technology Services
(781) 736-4659
415 South Street, (MS 017/P.O. Box 549110)
Waltham, MA 02454-9110
email: mauraa at brandeis.edu<mailto:mauraa at brandeis.edu>
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