[Archivesspace_Users_Group] Finding Aid Date redux

Sat Apr 11 02:51:30 EDT 2015

Hi,

It looks like for some reason the finding aid date will only appear in the EAD export if you Repo has an image url associated to it.

I'm not sure about the reasons for that, but if you add a "Branding Image URL" to your repository, the finding aid date will be exported.

 b,chris.

Chris Fitzpatrick | Developer, ArchivesSpace
Skype: chrisfitzpat  | Phone: 918.236.6048
http://archivesspace.org/
________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Kottman, Miloche <mkottman at ku.edu>
Sent: Friday, April 10, 2015 11:56 PM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Finding Aid Date redux

I just downloaded one of our resource records and can confirm that the finding aid date is no longer exporting into the <publicationstmt> in version 1.2

--Miloche

From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Lora Davis
Sent: Friday, April 10, 2015 4:12 PM
To: Archivesspace Users Group
Subject: [Archivesspace_Users_Group] Finding Aid Date redux

Collective wisdom,

Back in October I wrote (partial e-mail thread below) to note that "Finding Aid Date" was not exporting into <publicationstmt> as we expected upon EAD export (it actually wasn't being exported at all).  By the end of the month this error had been corrected as reported by Chris Fitzpatrick below and confirmed by myself.  Following our update to 1.2 last night (we're Lyrasis hosted) the <date> is again no longer exporting.  I'm writing to confirm that this isn't just a local issue.  Have others found that "Finding Aid Date" isn't making it into their exported EAD?  I find it hard to believe that no one else has reported what seems like a pretty obvious bug...

Best,

Lora

---------- Forwarded message ----------
From: Chris Fitzpatrick <Chris.Fitzpatrick at lyrasis.org<mailto:Chris.Fitzpatrick at lyrasis.org>>
Date: Mon, Oct 20, 2014 at 11:07 AM
Subject: Re: [Archivesspace_Users_Group] Finding aid date
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>

Hi Mark,

Good memory.  Looking back at this, the problem was "fixed" (

https://github.com/archivesspace/archivesspace/commit/a5ca7afd61c5b2d7eb7a3d437892dc6d48e4a920#diff-e585b4901bb0498d8c559d38bf448ea8R529 ) back on Jul 8 but then this was removed because it was later removed because it was not according to the spec (

http://archivesspace.org/importexport ) which doesn't have the finding_aid_date in the titlestmt.

 The problem is that the finding_aid_date was never actually added to the publicationstmt, which is were the spec says it should go.

I've added the finding_aid_date to the publicationstmt, as the EAD export map indicates it should go.  Hopefully this will resolve the matter?

b,chris.

Chris Fitzpatrick | Developer, ArchivesSpace
Skype: chrisfitzpat  | Phone: 918.236.6048<tel:918.236.6048>
http://archivesspace.org/
________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of Custer, Mark <mark.custer at yale.edu<mailto:mark.custer at yale.edu>>
Sent: Monday, October 20, 2014 3:01 PM
To: Archivesspace Users Group

Subject: Re: [Archivesspace_Users_Group] Finding aid date

I reported this issue earlier in the year. Here’s the snippet from the Word file, which was later added to Pivotal Tracker:

•         “Finding Aid Title” field is not exported (instead, the collection “Title” is repeated in its place).

•         “Finding Aid Note” is not exported as part of the eadheader.

•         “Finding Aid Date” is not exported as part of the eadheader.
And here’s the ticket in Pivotal Tracker for that last one:  https://www.pivotaltracker.com/story/show/72331992 (which was broken out from the original ticket)

Are the Finding Aid Note and Finding Aid Title fields exporting now?

Mark

P.S.  I also added a feature request to include a separate field for subtitles, but I don’t know how many people would actually require that (https://www.pivotaltracker.com/story/show/69651562).  If that field was used in the AT, I can confirm that the subtitle is still migrated over to ArchivesSpace since the AT-to-ASpace migration tool will append that value to the finding aid title field.  I haven’t tested ASpace’s EAD importer to confirm that it does the same, though.

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>] On Behalf Of Chris Fitzpatrick
Sent: Monday, October 20, 2014 6:34 AM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Finding aid date

Hi Laura,

Well, it's not in Pivotal, so it was not a known bug. I've added them here:

https://www.pivotaltracker.com/story/show/81000628

 Kind of amazed nobody has noticed this sooner.

b,chris.

Chris Fitzpatrick | Developer, ArchivesSpace
Skype: chrisfitzpat  | Phone: 918.236.6048<tel:918.236.6048>
http://archivesspace.org/
________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of Lora Davis <ljdavis at colgate.edu<mailto:ljdavis at colgate.edu>>
Sent: Friday, October 17, 2014 9:17 PM
To: Archivesspace Users Group
Subject: [Archivesspace_Users_Group] Finding aid date

Apologies if this has already been noted, but I - like many others I'm sure - have been eagerly awaiting 1.1.0 so have been putting rc8 through its paces in our sandbox today.

The one pesky outstanding issue that does not appear to be resolved is that the contents of "Finding Aid Date" are still not being exported at all, let alone into <publicationstmt> where we'd expect to find it.  Our stylesheets draw on this date to generate an authorship statement along the lines of "Finding aid prepared by <author>, <date>."  Since the finding aid date is not ending up anywhere in the exported XML we're left with "Finding aid prepared by John Smith, ."  Minor inconvenience, but annoying.

On the other hand, I'm  pleased to report that other failure to export issues we've had with things like <accessrestrict> are now working beautifully.

Are others finding that <date> is not exporting?  Is this a known bug?  Is there a reason why this is not being exported?  Any fix in the works?  (I checked the PivotalTracker, but found nada.)

Thanks in advance,

Lora

--
Lora J. Davis
Assistant Archivist
Colgate University Libraries
13 Oak Drive
Hamilton, NY 13346
Tel:  (315) 228-6376<tel:%28315%29%20228-6376>
Fax: (315) 228-7934<tel:%28315%29%20228-7934>

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--
Lora J. Davis
Collections Archivist
Colgate University Libraries
13 Oak Drive
Hamilton, NY 13346
Tel:  (315) 228-6376
Fax: (315) 228-7934
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