s export as <title> but we've gotten past that issue in other finding aids by doing a find & replace in Oxygen and re-entering < and >. (The joys of being a small institution where you can get away with such manual manipulation!) I've attached screenshots of the collection as it appears in AT and the XML once opened in Oxygen. The collection contains over 1,000 instances yet the resulting XML file ends at folder 26 (the screen shot is the very end of the document) and is just 14kb. Something is clearly up. Thanks in advance and let me know how else I can help. Lora -- Lora J. Davis Assistant Archivist Colgate University Libraries 13 Oak Drive Hamilton, NY 13346 Tel: (315) 228-6376 Fax: (315) 228-7934[image: Inline image 1][image: Inline image 2] -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140911/a91043a7/attachment.html> -------------- next part -------------- A non-text attachment was scrubbed... Name: XMLGrab.jpg Type: image/jpeg Size: 238690 bytes Desc: not available URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140911/a91043a7/attachment.jpg> -------------- next part -------------- A non-text attachment was scrubbed... Name: ASpaceGrab.jpg Type: image/jpeg Size: 191520 bytes Desc: not available URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140911/a91043a7/attachment-0001.jpg> From luftsche at usc.edu Thu Sep 11 15:46:42 2014 From: luftsche at usc.edu (Susan Luftschein) Date: Thu, 11 Sep 2014 19:46:42 +0000 Subject: [Archivesspace_Users_Group] Another EAD export issue In-Reply-To: <CACPYQ=nDW4r_UErCfcDiggQFVhdsNZk=tKHFXGnh-wjdWHEJXQ@mail.gmail.com> References: <CACPYQ=nDW4r_UErCfcDiggQFVhdsNZk=tKHFXGnh-wjdWHEJXQ@mail.gmail.com> Message-ID: <2a32f706d2364924b18b226a241126c1@CO2PR07MB540.namprd07.prod.outlook.com> Hi Lora, I can?t resize your screenshots so I cant see the component after the last c02 that exported. Did you look at the next one to see if there is anything unusal or different from the one before? We?ve ?choked? on any kind of wrapped tag in components, special characters, and bulk dates. So you may want to check the date encoding as well. Sue Sue Luftschein Archival and Metadata Librarian USC Libraries Special Collections University of Southern California Doheny Memorial Library 3550 Trousdale Parkway, Room 207 Los Angeles, CA 90089-0189 tel:213-740-4046 fax:213-740-2343 luftsche at usc.edu<mailto:luftsche at usc.edu> From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Lora Davis Sent: Thursday, September 11, 2014 12:33 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Another EAD export issue Oh help collective wisdom! I'm not even sure where to begin with explaining this issue since I can't wrap my head around what's at fault, so bear with me. I am trying to export (with number c's if it matters) a large manuscript collection migrated from AT. We have exported numerous other AT-migrated collections without issue, but this one is choking early on without an obvious reason. I see no special characters, no faulty encoding, etc. Yes, we do have the known issue of having <title>s export as <title> but we've gotten past that issue in other finding aids by doing a find & replace in Oxygen and re-entering < and >. (The joys of being a small institution where you can get away with such manual manipulation!) I've attached screenshots of the collection as it appears in AT and the XML once opened in Oxygen. The collection contains over 1,000 instances yet the resulting XML file ends at folder 26 (the screen shot is the very end of the document) and is just 14kb. Something is clearly up. Thanks in advance and let me know how else I can help. Lora -- Lora J. Davis Assistant Archivist Colgate University Libraries 13 Oak Drive Hamilton, NY 13346 Tel: (315) 228-6376 Fax: (315) 228-7934[Inline image 1][Inline image 2] -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140911/7914413f/attachment.html> -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 19281 bytes Desc: image001.jpg URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140911/7914413f/attachment.jpg> -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 53046 bytes Desc: image002.jpg URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140911/7914413f/attachment-0001.jpg> From Karla.Irwin at unlv.edu Thu Sep 11 15:53:52 2014 From: Karla.Irwin at unlv.edu (Karla.Irwin at unlv.edu) Date: Thu, 11 Sep 2014 12:53:52 -0700 Subject: [Archivesspace_Users_Group] Another EAD export issue In-Reply-To: <CACPYQ=nDW4r_UErCfcDiggQFVhdsNZk=tKHFXGnh-wjdWHEJXQ@mail.gmail.com> References: <CACPYQ=nDW4r_UErCfcDiggQFVhdsNZk=tKHFXGnh-wjdWHEJXQ@mail.gmail.com> Message-ID: <OFB5C116F2.F666F421-ON88257D50.006D0CE9-88257D50.006D4DC2@unlv.edu> Hi Lora, It looks like the last file in the XML is folder 28a. I would make sure your quotes in the file title for "It may interest Rhodes Scholars..." (folder 28b) are not curly quotes. It looks like at least one might be, although my zoom is not working to great on your screen shot. Good luck! Karla Karla Irwin Special Collections Librarian University Libraries, University of Nevada, Las Vegas karla.irwin at unlv.edu 702-895-2245 From: Lora Davis <ljdavis at colgate.edu> To: archivesspace_users_group at lyralists.lyrasis.org, Date: 09/11/2014 12:40 PM Subject: [Archivesspace_Users_Group] Another EAD export issue Sent by: archivesspace_users_group-bounces at lyralists.lyrasis.org Oh help collective wisdom! ?I'm not even sure where to begin with explaining this issue since I can't wrap my head around what's at fault, so bear with me. I am trying to export (with number c's if it matters) a large manuscript collection migrated from AT. ?We have exported numerous other AT-migrated collections without issue, but this one is choking early on without an obvious reason. ?I see no special characters, no faulty encoding, etc. Yes, we do have the known issue of having <title>s export as <title> but we've gotten past that issue in other finding aids by doing a find & replace in Oxygen and re-entering < and >. ?(The joys of being a small institution where you can get away with such manual manipulation!) I've attached screenshots of the collection as it appears in AT and the XML once opened in Oxygen. ?The collection contains over 1,000 instances yet the resulting XML file ends at folder 26 (the screen shot is the very end of the document) and is just 14kb. ?Something is clearly up. Thanks in advance and let me know how else I can help. Lora -- Lora J. Davis Assistant Archivist Colgate University Libraries 13 Oak Drive Hamilton, NY 13346 Tel: ?(315) 228-6376 Fax: (315) 228-7934Inline image 1Inline image 2 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140911/c4fefbdc/attachment.html> -------------- next part -------------- A non-text attachment was scrubbed... Name: graycol.gif Type: image/gif Size: 105 bytes Desc: not available URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140911/c4fefbdc/attachment.gif> -------------- next part -------------- A non-text attachment was scrubbed... Name: 2A310941.jpg Type: image/jpeg Size: 191520 bytes Desc: not available URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140911/c4fefbdc/attachment.jpg> -------------- next part -------------- A non-text attachment was scrubbed... Name: 2A187158.jpg Type: image/jpeg Size: 238690 bytes Desc: not available URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140911/c4fefbdc/attachment-0001.jpg> From ljdavis at colgate.edu Thu Sep 11 16:00:44 2014 From: ljdavis at colgate.edu (Lora Davis) Date: Thu, 11 Sep 2014 16:00:44 -0400 Subject: [Archivesspace_Users_Group] Another EAD export issue In-Reply-To: <OFB5C116F2.F666F421-ON88257D50.006D0CE9-88257D50.006D4DC2@unlv.edu> References: <CACPYQ=nDW4r_UErCfcDiggQFVhdsNZk=tKHFXGnh-wjdWHEJXQ@mail.gmail.com> <OFB5C116F2.F666F421-ON88257D50.006D0CE9-88257D50.006D4DC2@unlv.edu> Message-ID: <CACPYQ=mufXk502wndxsbHo7EPMwKPjzTpPam5EQt-BvMGim_5A@mail.gmail.com> Thank you Karla and Susan! Karla - I am incredibly impressed at your eyesight! Sure enough one of them must have been curly, because I deleted and reentered both and it got me further down the record to yet another set of (surely curly) quotes. The perils of having students copy & paste from old Word guides! Thanks again. I would have driven myself crazy for days over something this silly! Lora On Thu, Sep 11, 2014 at 3:53 PM, <Karla.Irwin at unlv.edu> wrote: > Hi Lora, > > It looks like the last file in the XML is folder 28a. I would make sure > your quotes in the file title for "It may interest Rhodes Scholars..." > (folder 28b) are not curly quotes. It looks like at least one might be, > although my zoom is not working to great on your screen shot. > > Good luck! > Karla > > > Karla Irwin > Special Collections Librarian > University Libraries, University of Nevada, Las Vegas > karla.irwin at unlv.edu > 702-895-2245 > > [image: Inactive hide details for Lora Davis ---09/11/2014 12:40:08 > PM---Oh help collective wisdom! I'm not even sure where to begin w]Lora > Davis ---09/11/2014 12:40:08 PM---Oh help collective wisdom! I'm not even > sure where to begin with explaining this issue since I can' > > From: Lora Davis <ljdavis at colgate.edu> > To: archivesspace_users_group at lyralists.lyrasis.org, > Date: 09/11/2014 12:40 PM > Subject: [Archivesspace_Users_Group] Another EAD export issue > Sent by: archivesspace_users_group-bounces at lyralists.lyrasis.org > ------------------------------ > > > > Oh help collective wisdom! I'm not even sure where to begin with > explaining this issue since I can't wrap my head around what's at fault, so > bear with me. > > I am trying to export (with number c's if it matters) a large manuscript > collection migrated from AT. We have exported numerous other AT-migrated > collections without issue, but this one is choking early on without an > obvious reason. I see no special characters, no faulty encoding, etc. > Yes, we do have the known issue of having <title>s export as <title> > but we've gotten past that issue in other finding aids by doing a find & > replace in Oxygen and re-entering < and >. (The joys of being a small > institution where you can get away with such manual manipulation!) > > I've attached screenshots of the collection as it appears in AT and the > XML once opened in Oxygen. The collection contains over 1,000 instances > yet the resulting XML file ends at folder 26 (the screen shot is the very > end of the document) and is just 14kb. Something is clearly up. > > Thanks in advance and let me know how else I can help. > > Lora > > -- > Lora J. Davis > Assistant Archivist > Colgate University Libraries > 13 Oak Drive > Hamilton, NY 13346 > Tel: (315) 228-6376 > Fax: (315) 228-7934[image: Inline image 1][image: Inline image 2] > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -- Lora J. Davis Assistant Archivist Colgate University Libraries 13 Oak Drive Hamilton, NY 13346 Tel: (315) 228-6376 Fax: (315) 228-7934 -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140911/137fb3e4/attachment.html> -------------- next part -------------- A non-text attachment was scrubbed... Name: 2A187158.jpg Type: image/jpeg Size: 238690 bytes Desc: not available URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140911/137fb3e4/attachment.jpg> -------------- next part -------------- A non-text attachment was scrubbed... Name: graycol.gif Type: image/gif Size: 105 bytes Desc: not available URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140911/137fb3e4/attachment.gif> -------------- next part -------------- A non-text attachment was scrubbed... Name: 2A310941.jpg Type: image/jpeg Size: 191520 bytes Desc: not available URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140911/137fb3e4/attachment-0001.jpg> From mark.custer at yale.edu Thu Sep 11 16:04:15 2014 From: mark.custer at yale.edu (Custer, Mark) Date: Thu, 11 Sep 2014 20:04:15 +0000 Subject: [Archivesspace_Users_Group] Another EAD export issue In-Reply-To: <OFB5C116F2.F666F421-ON88257D50.006D0CE9-88257D50.006D4DC2@unlv.edu> References: <CACPYQ=nDW4r_UErCfcDiggQFVhdsNZk=tKHFXGnh-wjdWHEJXQ@mail.gmail.com> <OFB5C116F2.F666F421-ON88257D50.006D0CE9-88257D50.006D4DC2@unlv.edu> Message-ID: <DCB910FAD4CF9343B3E424AF5F33102521CA3B4A@x10-mbx8.yu.yale.edu> Good eye, Karla! I just tried adding the same character to one of our unit titles, and I experienced the same result, so I'd say that's the likely culprit. From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Karla.Irwin at unlv.edu Sent: Thursday, September 11, 2014 3:54 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Another EAD export issue Hi Lora, It looks like the last file in the XML is folder 28a. I would make sure your quotes in the file title for "It may interest Rhodes Scholars..." (folder 28b) are not curly quotes. It looks like at least one might be, although my zoom is not working to great on your screen shot. Good luck! Karla Karla Irwin Special Collections Librarian University Libraries, University of Nevada, Las Vegas karla.irwin at unlv.edu<mailto:karla.irwin at unlv.edu> 702-895-2245 [Inactive hide details for Lora Davis ---09/11/2014 12:40:08 PM---Oh help collective wisdom! I'm not even sure where to begin w]Lora Davis ---09/11/2014 12:40:08 PM---Oh help collective wisdom! I'm not even sure where to begin with explaining this issue since I can' From: Lora Davis <ljdavis at colgate.edu<mailto:ljdavis at colgate.edu>> To: archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>, Date: 09/11/2014 12:40 PM Subject: [Archivesspace_Users_Group] Another EAD export issue Sent by: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> ________________________________ Oh help collective wisdom! I'm not even sure where to begin with explaining this issue since I can't wrap my head around what's at fault, so bear with me. I am trying to export (with number c's if it matters) a large manuscript collection migrated from AT. We have exported numerous other AT-migrated collections without issue, but this one is choking early on without an obvious reason. I see no special characters, no faulty encoding, etc. Yes, we do have the known issue of having <title>s export as <title> but we've gotten past that issue in other finding aids by doing a find & replace in Oxygen and re-entering < and >. (The joys of being a small institution where you can get away with such manual manipulation!) I've attached screenshots of the collection as it appears in AT and the XML once opened in Oxygen. The collection contains over 1,000 instances yet the resulting XML file ends at folder 26 (the screen shot is the very end of the document) and is just 14kb. Something is clearly up. Thanks in advance and let me know how else I can help. Lora -- Lora J. Davis Assistant Archivist Colgate University Libraries 13 Oak Drive Hamilton, NY 13346 Tel: (315) 228-6376 Fax: (315) 228-7934[Inline image 1][Inline image 2]_______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org<mailto:Archivesspace_Users_Group at lyralists.lyrasis.org> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140911/4b8b3a9a/attachment.html> -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.gif Type: image/gif Size: 105 bytes Desc: image001.gif URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140911/4b8b3a9a/attachment.gif> -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 13052 bytes Desc: image003.jpg URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140911/4b8b3a9a/attachment.jpg> -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.jpg Type: image/jpeg Size: 33724 bytes Desc: image005.jpg URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140911/4b8b3a9a/attachment-0001.jpg> From Cyndi.Shein at unlv.edu Thu Sep 11 17:28:59 2014 From: Cyndi.Shein at unlv.edu (Cyndi.Shein at unlv.edu) Date: Thu, 11 Sep 2014 14:28:59 -0700 Subject: [Archivesspace_Users_Group] Resource identifier field punctuation Message-ID: <OFA5DEA15B.5952B57F-ON88257D50.006F98A3-88257D50.007602C6@unlv.edu> Hello List, In regard to the resource identifier field, are there plans to replace the period in the XML output with a dash? I ask because we have to change the file names of everything ArchivesSpace outputs before uploading them to the server that is home to the XML and PDF that display to our users on our website. Many (most? all?) file servers do not accept periods in file names. Best practice is not to include periods in digital file names. (Machines reading the files are expecting the file extension to follow a period.) We also replace the periods with dashes wherever the identifiers appear within the EAD, so none of our identifiers contain periods when they appear to users. I recall a discussion on this list regarding the difference in punctuation between the identifier fields in the resource numbers and accession numbers in the EAD output from ArchivesSpace. Currently the accession identifier fields export with a dash between them, while the resource identifiers export with a period between them. Punctuation between the fields makes the ID easier for both humans and machines to read (such as MS-00698, PH-00342, etc.), so we have opted to split our alphanumeric collection ID numbers into two fields. The dash or period is part of the XML file name exported by ASpace and (when taking the path of least resistance in transforming XML to PDF) this punctuation is also part of the PDF file name. I'm familiar with batch file renaming tools. I'm also familiar with how to change the punctuation in the XML to PDF transformation scenario. I'm aware that many archives and museums have traditionally used periods in their collection numbers/identifiers and may retain periods to be consistent with legacy practices that were established prior to the electronic era. I'm also aware that different legacy information systems have different file naming protocols. We have legacy collection numbers at UNLV as well. We view the implementation of ArchivesSpace as an opportunity to systematically normalize collection numbers. It's a real pain, but we're trying to look forward--we're formulating collection IDs and file names that can play nicely in the digital environment. All that to ask... in regard to the resource identifier field, is there community support for replacing the period in the XML output with a dash, or is this an issue we will have to resolve locally? Thanks, Cyndi Shein Head, Special Collections Technical Services University Libraries, University of Nevada, Las Vegas cyndi.shein at unlv.edu (702) 895-2223 -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140911/2e25ee0d/attachment.html> From Chris.Fitzpatrick at lyrasis.org Fri Sep 12 07:24:46 2014 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Fri, 12 Sep 2014 11:24:46 +0000 Subject: [Archivesspace_Users_Group] Location Records In-Reply-To: <E4A3F0A3023C0C4CA87B32329C8150C988A1F9F0@Mercury.chf.org> References: <E4A3F0A3023C0C4CA87B32329C8150C988A1F9F0@Mercury.chf.org> Message-ID: <1410521085681.43031@lyrasis.org> Hi Shea, I created a script to batch delete locations, which you can see here: https://gist.github.com/cfitz/3db6e6c9313be8f2096f [https://avatars1.githubusercontent.com/u/142965?s=140]<https://gist.github.com/cfitz/3db6e6c9313be8f2096f> Delete ASpace locations Delete ASpace locations - Gist is a simple way to share snippets of text and code with others. Read more...<https://gist.github.com/cfitz/3db6e6c9313be8f2096f> It's written in Ruby and required the rest_client gem ( "gem install rest_client" to install it) Let me know if that works for you..b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Shea, Patrick <PShea at chemheritage.org> Sent: Thursday, September 11, 2014 7:17 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Location Records Greetings everyone. We just installed Archive Space at my institution this week, so I am brand new to the group, and unfortunately already in need of some basic assistance. I just finished batch-creating "location records," and now need to delete them all due to an error on my part. I have begun deleting them individually, but I batch-created so many, that just about any alternative to that task would be more efficient. Currently, the only thing I have done in AS is to create the repository, and manage the user access. Starting everything over from scratch would not be a problem. Do I have any alternatives to individually deleting or editing all of these location records? Any advice is greatly appreciated. -Patrick Shea __________________________________ Patrick H. Shea, CA Chief Curator of Archives and Manuscripts Othmer Library of Chemical History P: +1.215.873.8265 F: +1.215.629.5265 Chemical Heritage Foundation LIBRARY * MUSEUM * CENTER FOR SCHOLARS 315 Chestnut Street * Philadelphia, PA 19106 * U.S.A. chemheritage.org<http://www.chemheritage.org/> -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140912/a0287f75/attachment.html> From Chris.Fitzpatrick at lyrasis.org Fri Sep 12 07:42:20 2014 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Fri, 12 Sep 2014 11:42:20 +0000 Subject: [Archivesspace_Users_Group] EAD Export Issues to OAC In-Reply-To: <CAHd_bUyYWVPUZXTkU_+vMYpYSC053XcW8ht71HSDL4jivpxN=w@mail.gmail.com> References: <CAHd_bUz5298S06tuCrR+frKU=gK0mX_5Sf5vFaF8f7QXBq4U7g@mail.gmail.com> <1410268394140.27934@lyrasis.org> <CAHd_bUwRikz0GkOwadeLOBi_muh-E1vibgscogxasTkoU-u5Bg@mail.gmail.com> <CAHd_bUxAzGswGph8h1RXs5z6uH49hqQp2JTQxU9DBPkhcMA3sw@mail.gmail.com> <1410296208868.54770@lyrasis.org>, <CAHd_bUyYWVPUZXTkU_+vMYpYSC053XcW8ht71HSDL4jivpxN=w@mail.gmail.com> Message-ID: <1410522139816.23471@lyrasis.org> Hi Danelle, Apologize about the delay, I was out sick the last couple of days. The log file is located in logs/archivesspace.out of your archivesspace install. b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Danelle Moon <danelle.moon at sjsu.edu> Sent: Thursday, September 11, 2014 1:19 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] EAD Export Issues to OAC Dear Chris, I am stil waiting to hear back from you on how I access the export log for EAD. I am unable to export the full EAD on all of my resources created in Archivespace or that were migrated fro Archives Toolkit to AS and are revisions.... It sounds like I am not the only member having issues with this, so please advice. If possible if you could schedule some time to look out my instance and let me know where the export log is located, as I only see the log for imports. Danelle Moon Danelle Moon Full Librarian Director SJSU Special Collections One Washington Square San Jose, CA 95192-0028 408/808-2061 office 408/808-2063 fax Danelle.Moon at sjsu.edu<mailto:Danelle.Moon at sjsu.edu> On Tue, Sep 9, 2014 at 1:56 PM, Chris Fitzpatrick <Chris.Fitzpatrick at lyrasis.org<mailto:Chris.Fitzpatrick at lyrasis.org>> wrote: Hi Danelle, Sorry, should have specified the archivesspace log, which is in the logs/archivesspace.out of your archivesspace install. Do you have access to that? b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048<tel:918.236.6048> http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of Danelle Moon <danelle.moon at sjsu.edu<mailto:danelle.moon at sjsu.edu>> Sent: Tuesday, September 09, 2014 8:48 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] EAD Export Issues to OAC Chris, When I look at the Import folder and open up the most recent file, this is the screenshot for a record from July. I don't see any log records for the last two inventories that I have tried to export to the OAC. I do not see an option to view export log files anywhere on my instance. Please let me know if you can review my site and give me some feedback on what is needed to solve the export function of full EAD to the OAC. Danelle [Inline image 1] Danelle Moon Full Librarian Director SJSU Special Collections One Washington Square San Jose, CA 95192-0028 408/808-2061<tel:408%2F808-2061> office 408/808-2063<tel:408%2F808-2063> fax Danelle.Moon at sjsu.edu<mailto:Danelle.Moon at sjsu.edu> On Tue, Sep 9, 2014 at 10:24 AM, Danelle Moon <danelle.moon at sjsu.edu<mailto:danelle.moon at sjsu.edu>> wrote: Chris, I am really new to this process, and I am not clear where I can view th export log. Please clarify where the logs are located. Danelle Danelle Moon Full Librarian Director SJSU Special Collections One Washington Square San Jose, CA 95192-0028 408/808-2061<tel:408%2F808-2061> office 408/808-2063<tel:408%2F808-2063> fax Danelle.Moon at sjsu.edu<mailto:Danelle.Moon at sjsu.edu> On Tue, Sep 9, 2014 at 6:13 AM, Chris Fitzpatrick <Chris.Fitzpatrick at lyrasis.org<mailto:Chris.Fitzpatrick at lyrasis.org>> wrote: Hi Danelle, You're most likely running into an encoding issue that is present in v1.0.9 which causes the ASpace EAD exporter to stop before it's completed. If you look at your logs after you do an export, is there an error message? b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048<tel:918.236.6048> http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of Danelle Moon <danelle.moon at sjsu.edu<mailto:danelle.moon at sjsu.edu>> Sent: Monday, September 08, 2014 10:39 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] EAD Export Issues to OAC I am having major issues trying to export EAD from ArchiveSpace to the Online Archives of California. When I export and save the EAD file, the resource record export is incomplete and only a small amount of code is present. I tried to trobule shoot this through the OAC with Adrian Turner, and we could not determine why the AS export is not producing a full resource record of the EAD. Please let me know how we can address this problem. Here is a screen shot of the EAD that appears [Inline image 1] Danelle Moon Danelle Moon Full Librarian Director SJSU Special Collections One Washington Square San Jose, CA 95192-0028 408/808-2061<tel:408%2F808-2061> office 408/808-2063<tel:408%2F808-2063> fax Danelle.Moon at sjsu.edu<mailto:Danelle.Moon at sjsu.edu> _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org<mailto:Archivesspace_Users_Group at lyralists.lyrasis.org> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org<mailto:Archivesspace_Users_Group at lyralists.lyrasis.org> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140912/d3cfa5e7/attachment.html> -------------- next part -------------- A non-text attachment was scrubbed... Name: image.png Type: image/png Size: 461221 bytes Desc: image.png URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140912/d3cfa5e7/attachment.png> -------------- next part -------------- A non-text attachment was scrubbed... Name: image.png Type: image/png Size: 105043 bytes Desc: image.png URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140912/d3cfa5e7/attachment-0001.png> From Chris.Fitzpatrick at lyrasis.org Fri Sep 12 07:44:10 2014 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Fri, 12 Sep 2014 11:44:10 +0000 Subject: [Archivesspace_Users_Group] EAD Export error? [Archivesspace_Users_Group Digest, Vol 14, Issue 22] In-Reply-To: <CAMYySQ3eJeLGk9vnrgT1WLtqcY-WW1_1xpPs8QORo96Ts8yEUQ@mail.gmail.com> References: <CAMYySQ3eJeLGk9vnrgT1WLtqcY-WW1_1xpPs8QORo96Ts8yEUQ@mail.gmail.com> Message-ID: <1410522249295.99003@lyrasis.org> Hi All, Yes, there is a bug in the exporter that is causing problems with UTF-8 encoded characters. There is a fix in place for the next release, which will be dropping in a couple of weeks. I you need a fix ASAP, let me know and I can provide instuctions on how to apply a patch. b, chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Kate Tasker <ktasker at library.berkeley.edu> Sent: Thursday, September 11, 2014 1:43 AM To: ArchivesSpace Users Group Subject: Re: [Archivesspace_Users_Group] EAD Export error? [Archivesspace_Users_Group Digest, Vol 14, Issue 22] Hi Patrick, We encountered that very same issue a few weeks ago. I found a related story on PT here: https://www.pivotaltracker.com/s/projects/386247/stories/72522748 And Chris helpfully provided the following info (from the August 21 message digest): ---- Hi Kate, Yeah, there was a problem that was a result of the XML library ASpace uses not liking non-ASCII characters in some situations. There's a fix for this that will be included in the next release...sorry about the inconvience. b,chris. ---- Hope this helps! Cheers, Kate Kate Tasker Digital Collections Archivist The Bancroft Library University of California Berkeley, CA 94720-6000 On Wed, Sep 10, 2014 at 4:48 PM, <archivesspace_users_group-request at lyralists.lyrasis.org<mailto:archivesspace_users_group-request at lyralists.lyrasis.org>> wrote: Send Archivesspace_Users_Group mailing list submissions to archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org> To subscribe or unsubscribe via the World Wide Web, visit http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group or, via email, send a message with subject or body 'help' to archivesspace_users_group-request at lyralists.lyrasis.org<mailto:archivesspace_users_group-request at lyralists.lyrasis.org> You can reach the person managing the list at archivesspace_users_group-owner at lyralists.lyrasis.org<mailto:archivesspace_users_group-owner at lyralists.lyrasis.org> When replying, please edit your Subject line so it is more specific than "Re: Contents of Archivesspace_Users_Group digest..." Today's Topics: 1. Re: EAD Export error? (Galligan, Patrick) 2. Re: EAD Export Issues to OAC (Danelle Moon) ---------------------------------------------------------------------- Message: 1 Date: Wed, 10 Sep 2014 15:17:20 -0400 From: "Galligan, Patrick" <PGalligan at rockarch.org<mailto:PGalligan at rockarch.org>> To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>> Subject: Re: [Archivesspace_Users_Group] EAD Export error? Message-ID: <F6E0CB227A713F4AA8F9598060B8F063D7F3BE7FD3 at racex01> Content-Type: text/plain; charset="iso-8859-1" Ok, I think that I've tracked down that an accented character was causing the EAD exporter to quit. Original title: Acci?n Comunitaria del Per?, 1973 (does not export) Updated title: Accion Comunitaria del Peru, 1973 (exports) Has this issue been addressed in the merged EAD export tickets on PT? I don't think I saw it mentioned on Mark's document with EAD export errors. Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>] On Behalf Of Galligan, Patrick Sent: Wednesday, September 10, 2014 3:04 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] EAD Export error? Slight correction to this. The EAD export exports through the same component record each time, and then just stops. The component and the next one are completely valid records. Thoughts? Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org><mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>] On Behalf Of Galligan, Patrick Sent: Wednesday, September 10, 2014 2:53 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] EAD Export error? On top of the other ead export issues identified, we ran across a weird one today. While testing some exports, one of the resource record XML files was much smaller than it should have been (40kb vs 3mb), and when we opened it, it did not contain any of the component records. The record displays perfectly in AS, I included unpublished in the EAD export, and other records of this size export correctly. Any thoughts from the list what might be causing this? I'm a little baffled because I have not encountered this issue with any of our other resource records. Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140910/f3cd72ff/attachment-0001.html> ------------------------------ Message: 2 Date: Wed, 10 Sep 2014 16:19:44 -0700 From: Danelle Moon <danelle.moon at sjsu.edu<mailto:danelle.moon at sjsu.edu>> To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>> Subject: Re: [Archivesspace_Users_Group] EAD Export Issues to OAC Message-ID: <CAHd_bUyYWVPUZXTkU_+vMYpYSC053XcW8ht71HSDL4jivpxN=w at mail.gmail.com<mailto:w at mail.gmail.com>> Content-Type: text/plain; charset="utf-8" Dear Chris, I am stil waiting to hear back from you on how I access the export log for EAD. I am unable to export the full EAD on all of my resources created in Archivespace or that were migrated fro Archives Toolkit to AS and are revisions.... It sounds like I am not the only member having issues with this, so please advice. If possible if you could schedule some time to look out my instance and let me know where the export log is located, as I only see the log for imports. Danelle Moon Danelle Moon Full Librarian Director SJSU Special Collections One Washington Square San Jose, CA 95192-0028 408/808-2061 office 408/808-2063 fax Danelle.Moon at sjsu.edu<mailto:Danelle.Moon at sjsu.edu> On Tue, Sep 9, 2014 at 1:56 PM, Chris Fitzpatrick < Chris.Fitzpatrick at lyrasis.org<mailto:Chris.Fitzpatrick at lyrasis.org>> wrote: > > Hi Danelle, > > > Sorry, should have specified the archivesspace log, which is in the > logs/archivesspace.out of your archivesspace install. > > Do you have access to that? > > > b,chris. > > > Chris Fitzpatrick | Developer, ArchivesSpace > Skype: chrisfitzpat | Phone: 918.236.6048 > http://archivesspace.org/ > ------------------------------ > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> < > archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of > Danelle Moon <danelle.moon at sjsu.edu<mailto:danelle.moon at sjsu.edu>> > *Sent:* Tuesday, September 09, 2014 8:48 PM > *To:* Archivesspace Users Group > *Subject:* Re: [Archivesspace_Users_Group] EAD Export Issues to OAC > > Chris, > > When I look at the Import folder and open up the most recent file, this > is the screenshot for a record from July. > I don't see any log records for the last two inventories that I have tried > to export to the OAC. I do not see an option to view export log files > anywhere on my instance. Please let me know if you can review my site and > give me some feedback on what is needed to solve the export function of > full EAD to the OAC. Danelle > > [image: Inline image 1] > > Danelle Moon > Full Librarian > Director SJSU Special Collections > One Washington Square > San Jose, CA 95192-0028 > 408/808-2061 office > 408/808-2063 fax > Danelle.Moon at sjsu.edu<mailto:Danelle.Moon at sjsu.edu> > > On Tue, Sep 9, 2014 at 10:24 AM, Danelle Moon <danelle.moon at sjsu.edu<mailto:danelle.moon at sjsu.edu>> > wrote: > >> Chris, >> >> I am really new to this process, and I am not clear where I can view th >> export log. Please clarify where the logs are located. >> >> Danelle >> >> Danelle Moon >> Full Librarian >> Director SJSU Special Collections >> One Washington Square >> San Jose, CA 95192-0028 >> 408/808-2061 office >> 408/808-2063 fax >> Danelle.Moon at sjsu.edu<mailto:Danelle.Moon at sjsu.edu> >> >> On Tue, Sep 9, 2014 at 6:13 AM, Chris Fitzpatrick < >> Chris.Fitzpatrick at lyrasis.org<mailto:Chris.Fitzpatrick at lyrasis.org>> wrote: >> >>> Hi Danelle, >>> >>> >>> You're most likely running into an encoding issue that is present in >>> v1.0.9 which causes the ASpace EAD exporter to stop before it's completed. >>> If you look at your logs after you do an export, is there an error message? >>> >>> >>> b,chris. >>> >>> >>> Chris Fitzpatrick | Developer, ArchivesSpace >>> Skype: chrisfitzpat | Phone: 918.236.6048 >>> http://archivesspace.org/ >>> ------------------------------ >>> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> < >>> archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of >>> Danelle Moon <danelle.moon at sjsu.edu<mailto:danelle.moon at sjsu.edu>> >>> *Sent:* Monday, September 08, 2014 10:39 PM >>> *To:* Archivesspace Users Group >>> *Subject:* [Archivesspace_Users_Group] EAD Export Issues to OAC >>> >>> I am having major issues trying to export EAD from ArchiveSpace to >>> the Online Archives of California. >>> >>> When I export and save the EAD file, the resource record export is >>> incomplete and only a small amount of code is present. >>> >>> I tried to trobule shoot this through the OAC with Adrian Turner, and >>> we could not determine why the AS export is not producing a full resource >>> record of the EAD. >>> >>> Please let me know how we can address this problem. >>> >>> Here is a screen shot of the EAD that appears >>> >>> [image: Inline image 1] >>> >>> Danelle Moon >>> Danelle Moon >>> Full Librarian >>> Director SJSU Special Collections >>> One Washington Square >>> San Jose, CA 95192-0028 >>> 408/808-2061 office >>> 408/808-2063 fax >>> Danelle.Moon at sjsu.edu<mailto:Danelle.Moon at sjsu.edu> >>> >>> _______________________________________________ >>> Archivesspace_Users_Group mailing list >>> Archivesspace_Users_Group at lyralists.lyrasis.org<mailto:Archivesspace_Users_Group at lyralists.lyrasis.org> >>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group >>> >>> >> > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org<mailto:Archivesspace_Users_Group at lyralists.lyrasis.org> > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -------------- next part -------------- An HTML attachment was scrubbed... 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Name: image.png Type: image/png Size: 105043 bytes Desc: not available URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140910/4528db05/attachment-0001.png> ------------------------------ _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org<mailto:Archivesspace_Users_Group at lyralists.lyrasis.org> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group End of Archivesspace_Users_Group Digest, Vol 14, Issue 22 ********************************************************* -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140912/b1cf729f/attachment.html> From mark.custer at yale.edu Fri Sep 12 08:34:46 2014 From: mark.custer at yale.edu (Custer, Mark) Date: Fri, 12 Sep 2014 12:34:46 +0000 Subject: [Archivesspace_Users_Group] Location Records In-Reply-To: <1410521085681.43031@lyrasis.org> References: <E4A3F0A3023C0C4CA87B32329C8150C988A1F9F0@Mercury.chf.org> <1410521085681.43031@lyrasis.org> Message-ID: <DCB910FAD4CF9343B3E424AF5F33102521CA3DA2@x10-mbx8.yu.yale.edu> Thanks for sharing this script with everyone, Chris! We've been using the API via cURL during our testing when not bugging our sysadmin to perform a complete wipe of our database, but I might give this approach a whirl the next time around. Mark From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Friday, September 12, 2014 7:25 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] Location Records Hi Shea, I created a script to batch delete locations, which you can see here: https://gist.github.com/cfitz/3db6e6c9313be8f2096f [https://avatars1.githubusercontent.com/u/142965?s=140]<https://gist.github.com/cfitz/3db6e6c9313be8f2096f> Delete ASpace locations Delete ASpace locations - Gist is a simple way to share snippets of text and code with others. Read more...<https://gist.github.com/cfitz/3db6e6c9313be8f2096f> It's written in Ruby and required the rest_client gem ( "gem install rest_client" to install it) Let me know if that works for you..b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of Shea, Patrick <PShea at chemheritage.org<mailto:PShea at chemheritage.org>> Sent: Thursday, September 11, 2014 7:17 PM To: archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org> Subject: [Archivesspace_Users_Group] Location Records Greetings everyone. We just installed Archive Space at my institution this week, so I am brand new to the group, and unfortunately already in need of some basic assistance. I just finished batch-creating "location records," and now need to delete them all due to an error on my part. I have begun deleting them individually, but I batch-created so many, that just about any alternative to that task would be more efficient. Currently, the only thing I have done in AS is to create the repository, and manage the user access. Starting everything over from scratch would not be a problem. Do I have any alternatives to individually deleting or editing all of these location records? Any advice is greatly appreciated. -Patrick Shea __________________________________ Patrick H. Shea, CA Chief Curator of Archives and Manuscripts Othmer Library of Chemical History P: +1.215.873.8265 F: +1.215.629.5265 Chemical Heritage Foundation LIBRARY * MUSEUM * CENTER FOR SCHOLARS 315 Chestnut Street * Philadelphia, PA 19106 * U.S.A. chemheritage.org<http://www.chemheritage.org/> -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140912/997413a8/attachment.html> From bmg17 at psu.edu Fri Sep 12 13:52:14 2014 From: bmg17 at psu.edu (Ben Goldman) Date: Fri, 12 Sep 2014 13:52:14 -0400 (EDT) Subject: [Archivesspace_Users_Group] MARCXML import In-Reply-To: <260561582.265063.1410543949278.JavaMail.zimbra@psu.edu> Message-ID: <2030155945.267396.1410544334823.JavaMail.zimbra@psu.edu> Hello, We are attempting to import a large batch of records using the MARCXML import feature and encountering the following error. Is this related to the Identifier field? (As suggested by Rachel previously, we changed our MARC 099 fields to 090 to support mapping to the Identifier field.) If so, I am fairly certain the identifier in question does not exist in ASpace already. Thanks, Ben Error: Problem creating 'Pennsylvania State College, Class of 1911 records': id_0 That ID is already in use Ben Goldman Digital Records Archivist Penn State University Libraries University Park, PA 814-863-8333 http://www.libraries.psu.edu/psul/speccolls.html -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140912/c397ecc1/attachment.html> From brad.westbrook at lyrasis.org Fri Sep 12 15:39:34 2014 From: brad.westbrook at lyrasis.org (Brad Westbrook) Date: Fri, 12 Sep 2014 19:39:34 +0000 Subject: [Archivesspace_Users_Group] MARCXML import In-Reply-To: <2030155945.267396.1410544334823.JavaMail.zimbra@psu.edu> References: <260561582.265063.1410543949278.JavaMail.zimbra@psu.edu> <2030155945.267396.1410544334823.JavaMail.zimbra@psu.edu> Message-ID: <9f6899c0587e4cae93007baef148e2da@BLUPR08MB102.namprd08.prod.outlook.com> Hi, Ben, Where does the record cited below occur in the batch? Start? Later? Is this the only occurrence of this problem during the batch import? Brad From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Ben Goldman Sent: Friday, September 12, 2014 1:52 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] MARCXML import Hello, We are attempting to import a large batch of records using the MARCXML import feature and encountering the following error. Is this related to the Identifier field? (As suggested by Rachel previously, we changed our MARC 099 fields to 090 to support mapping to the Identifier field.) If so, I am fairly certain the identifier in question does not exist in ASpace already. Thanks, Ben Error: Problem creating 'Pennsylvania State College, Class of 1911 records': id_0 That ID is already in use Ben Goldman Digital Records Archivist Penn State University Libraries University Park, PA 814-863-8333 http://www.libraries.psu.edu/psul/speccolls.html -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140912/df0b528b/attachment.html> From sdm7g at virginia.edu Fri Sep 12 16:24:45 2014 From: sdm7g at virginia.edu (Steven Majewski) Date: Fri, 12 Sep 2014 16:24:45 -0400 Subject: [Archivesspace_Users_Group] Transfer/export to another repository on another server ? Message-ID: <55110E93-A09C-4BB5-AB27-58B33842CAE8@virginia.edu> I know I can transfer a resource from one repository to another on the same server. I there a way to easily move a resource from one ArchivesSpace server instance to another ? I know I can export to EAD and reload that again, but we?ve been having enough problems with EAD import and export that I?ld rather not do it this way. I tried what I thought was the obvious API method: ./curl_as_osx admin [pwd] -O http://archives-test.lib.virginia.edu:8089/repositories/9/resources/3964 ./curl_as_osx admin [pwd] -d @3964 http://localhost:8089/repositories/2/batch_imports But I get this error: [ {"status":[{"id":1,"label":"Reading JSON records","type":"started"},{"id":1,"label":"Reading JSON records","type":"done"},{"id":2,"label":"Validating records and checking links","type":"started"}]}, {"saved":[],"errors":["Server error: Can not deserialize instance of java.util.LinkedHashMap out of VALUE_STRING token\n at [Source: java.io.FileReader at 51d866d9; line: 1, column: 1]"]} ] Is that something that should theoretically work ? Or am I trying to feed it the wrong JSON schema ? I only want to move selected records, so a database dump is not a simple way to do it either. Are there any other migration tools to help with this problem ? ? Steve Majewski / UVA Alderman Library -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140912/5e7f4f73/attachment.html> -------------- next part -------------- A non-text attachment was scrubbed... Name: smime.p7s Type: application/pkcs7-signature Size: 4943 bytes Desc: not available URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140912/5e7f4f73/attachment.bin> From bmg17 at psu.edu Mon Sep 15 06:38:16 2014 From: bmg17 at psu.edu (Ben Goldman) Date: Mon, 15 Sep 2014 06:38:16 -0400 (EDT) Subject: [Archivesspace_Users_Group] MARCXML import In-Reply-To: <9f6899c0587e4cae93007baef148e2da@BLUPR08MB102.namprd08.prod.outlook.com> References: <260561582.265063.1410543949278.JavaMail.zimbra@psu.edu> <2030155945.267396.1410544334823.JavaMail.zimbra@psu.edu> <9f6899c0587e4cae93007baef148e2da@BLUPR08MB102.namprd08.prod.outlook.com> Message-ID: <1855540333.5580.1410777496900.JavaMail.zimbra@psu.edu> Hi Brad, This occurs down the line in the batch a bit, maybe 20 or 30 records in. It's the only occurrence that I know of, because the import fails once it gets there. -Ben ----- Original Message ----- From: "Brad Westbrook" <brad.westbrook at lyrasis.org> To: "Archivesspace Users Group" <archivesspace_users_group at lyralists.lyrasis.org> Sent: Friday, September 12, 2014 3:39:34 PM Subject: Re: [Archivesspace_Users_Group] MARCXML import Hi, Ben, Where does the record cited below occur in the batch? Start? Later? Is this the only occurrence of this problem during the batch import? Brad From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Ben Goldman Sent: Friday, September 12, 2014 1:52 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] MARCXML import Hello, We are attempting to import a large batch of records using the MARCXML import feature and encountering the following error. Is this related to the Identifier field? (As suggested by Rachel previously, we changed our MARC 099 fields to 090 to support mapping to the Identifier field.) If so, I am fairly certain the identifier in question does not exist in ASpace already. Thanks, Ben Error: Problem creating 'Pennsylvania State College, Class of 1911 records': id_0 That ID is already in use Ben Goldman Digital Records Archivist Penn State University Libraries University Park, PA 814-863-8333 http://www.libraries.psu.edu/psul/speccolls.html _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140915/f879cd28/attachment.html> From Kevin.Clair at du.edu Mon Sep 15 13:55:12 2014 From: Kevin.Clair at du.edu (Kevin Clair) Date: Mon, 15 Sep 2014 17:55:12 +0000 Subject: [Archivesspace_Users_Group] slow export of EAD records Message-ID: <1F1E72103798F04D96C355B296D7C61B3BCB1E@mb2-uts.du.edu> Hello, I was wondering if anyone else is exporting EAD finding aids through the API, and if so, if they've noticed any slow performance on collections with a lot of linked archival objects. I'm running an export now on our entire database, using the command curl "http://$server/repositories/2/resource_descriptions/$ids.xml" -output "#1.xml" -H "X-ArchivesSpace-Session:$session" Where $server is the back-end URL, $ids is all of the resource identifiers in curly brackets, and $session is the ArchivesSpace session ID. It does well except for when it encounters a collection that has many components to it (we have a few with thousands of item records attached), at which point the download speed drops to around 200 bytes/second or so. We have problems editing and creating records in those large collections in the staff interface, as well. I've seen the ticket for that bug, or one like it, in Pivotal Tracker and thought maybe a similar thing was happening here. -k -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140915/7caa0c0a/attachment.html> From danelle.moon at sjsu.edu Mon Sep 15 14:42:04 2014 From: danelle.moon at sjsu.edu (Danelle Moon) Date: Mon, 15 Sep 2014 11:42:04 -0700 Subject: [Archivesspace_Users_Group] EAD Export Issues to OAC In-Reply-To: <1410268394140.27934@lyrasis.org> References: <CAHd_bUz5298S06tuCrR+frKU=gK0mX_5Sf5vFaF8f7QXBq4U7g@mail.gmail.com> <1410268394140.27934@lyrasis.org> Message-ID: <CAHd_bUyo0MOZFh-PkhT7T_mNuUimvi_RajQLbiRDPd8E19u0PQ@mail.gmail.com> Chris, My IT Deptartment was able to produce a extremely large export log view that I am not able to open in a standard word processing tool, and therefore I cannot determine what log export errors are there for exporting EAD. I need you to call me or email me a time when can look at our instance and tell exactly how I can access the export log. The person who helped set-up or instance of ArchivesSpace is not longer here, and so I am not able to retrace who the instance was created. Should we try and reinstall our instance and start over, and what critieria is needed to provide me with access to the EAD export log. I am very frustrated with this entire process, and at the rate things are going, I am sorry I paid the subscription to move to this format, with limited results or feedback on how to actually export full EAD so that I can publish on the OAC. I know you can view my space with my granting you permission, as Adrian Turner was able to set-up a session and look at some of the data inside my resource files. But like I said, there is no feature represented where I can view the EAD export log data. Please let me know what can be done to move forward. Danelle Moon Danelle Moon Full Librarian Director SJSU Special Collections One Washington Square San Jose, CA 95192-0028 408/808-2061 office 408/808-2063 fax Danelle.Moon at sjsu.edu On Tue, Sep 9, 2014 at 6:13 AM, Chris Fitzpatrick < Chris.Fitzpatrick at lyrasis.org> wrote: > Hi Danelle, > > > You're most likely running into an encoding issue that is present in > v1.0.9 which causes the ASpace EAD exporter to stop before it's completed. > If you look at your logs after you do an export, is there an error message? > > > b,chris. > > > Chris Fitzpatrick | Developer, ArchivesSpace > Skype: chrisfitzpat | Phone: 918.236.6048 > http://archivesspace.org/ > ------------------------------ > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org < > archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of > Danelle Moon <danelle.moon at sjsu.edu> > *Sent:* Monday, September 08, 2014 10:39 PM > *To:* Archivesspace Users Group > *Subject:* [Archivesspace_Users_Group] EAD Export Issues to OAC > > I am having major issues trying to export EAD from ArchiveSpace to the > Online Archives of California. > > When I export and save the EAD file, the resource record export is > incomplete and only a small amount of code is present. > > I tried to trobule shoot this through the OAC with Adrian Turner, and we > could not determine why the AS export is not producing a full resource > record of the EAD. > > Please let me know how we can address this problem. > > Here is a screen shot of the EAD that appears > > [image: Inline image 1] > > Danelle Moon > Danelle Moon > Full Librarian > Director SJSU Special Collections > One Washington Square > San Jose, CA 95192-0028 > 408/808-2061 office > 408/808-2063 fax > Danelle.Moon at sjsu.edu > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140915/5d825480/attachment.html> -------------- next part -------------- A non-text attachment was scrubbed... Name: image.png Type: image/png Size: 105043 bytes Desc: not available URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140915/5d825480/attachment.png> From brad.westbrook at lyrasis.org Mon Sep 15 17:44:20 2014 From: brad.westbrook at lyrasis.org (Brad Westbrook) Date: Mon, 15 Sep 2014 21:44:20 +0000 Subject: [Archivesspace_Users_Group] MARCXML import In-Reply-To: <1855540333.5580.1410777496900.JavaMail.zimbra@psu.edu> References: <260561582.265063.1410543949278.JavaMail.zimbra@psu.edu> <2030155945.267396.1410544334823.JavaMail.zimbra@psu.edu> <9f6899c0587e4cae93007baef148e2da@BLUPR08MB102.namprd08.prod.outlook.com> <1855540333.5580.1410777496900.JavaMail.zimbra@psu.edu> Message-ID: <b06623d7d85a4209a0d349b14106b81c@BLUPR08MB102.namprd08.prod.outlook.com> Can you send me a copy, Ben, of the MARCXM that is causing the problem? Thanks, Brad From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Ben Goldman Sent: Monday, September 15, 2014 6:38 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] MARCXML import Hi Brad, This occurs down the line in the batch a bit, maybe 20 or 30 records in. It's the only occurrence that I know of, because the import fails once it gets there. -Ben ________________________________ From: "Brad Westbrook" <brad.westbrook at lyrasis.org<mailto:brad.westbrook at lyrasis.org>> To: "Archivesspace Users Group" <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>> Sent: Friday, September 12, 2014 3:39:34 PM Subject: Re: [Archivesspace_Users_Group] MARCXML import Hi, Ben, Where does the record cited below occur in the batch? Start? Later? Is this the only occurrence of this problem during the batch import? Brad From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Ben Goldman Sent: Friday, September 12, 2014 1:52 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] MARCXML import Hello, We are attempting to import a large batch of records using the MARCXML import feature and encountering the following error. Is this related to the Identifier field? (As suggested by Rachel previously, we changed our MARC 099 fields to 090 to support mapping to the Identifier field.) If so, I am fairly certain the identifier in question does not exist in ASpace already. Thanks, Ben Error: Problem creating 'Pennsylvania State College, Class of 1911 records': id_0 That ID is already in use Ben Goldman Digital Records Archivist Penn State University Libraries University Park, PA 814-863-8333 http://www.libraries.psu.edu/psul/speccolls.html _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org<mailto:Archivesspace_Users_Group at lyralists.lyrasis.org> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140915/c5de6e99/attachment.html> From peter.murray at lyrasis.org Mon Sep 15 19:14:44 2014 From: peter.murray at lyrasis.org (Peter Murray) Date: Mon, 15 Sep 2014 23:14:44 +0000 Subject: [Archivesspace_Users_Group] Free Online Symposium on Sustainable Cultural Heritage Open Source Software: September 24-25, 2014 Message-ID: <D26A25A3-2887-4AAF-AF21-C9381678420C@lyrasis.org> Join your colleagues from the convenience of your desk for a free two-day symposium on sustainable open source practices from the perspective of the software project communities and from the software project adopters. There is no cost for participating in the open symposium; the costs are funded by a grant from the Andrew W. Mellon Foundation. Registration links and other details are on this page: https://foss4lib.org/schoss/open-symposium/attending Successful open source projects have support structures where bugs are reported, code enhancements are created and reviewed, documentation provided, and user questions answered. In mainstream open source projects, the core people in those support structures usually come from companies with a vested interest in the ongoing health of the software. (At times, one company will be the primary driver of ongoing support for a project. At other times, a consortium of cooperating companies will provide ongoing support.) In projects from the cultural heritage community -- libraries, archives, museums -- the source of ongoing support varies widely: grant subsidized funding, in-kind donations of staff time to work on a project's community-focused needs, voluntary monetary donations or memberships to non-profit stewards of a project, sales of services by non-profit stewards to cross-subsidize community needs, and often a combination of all of these possibilities. The purpose of the symposium is to provide managers of open source software projects and organization leaders with details about support practices in use in the field and to further the cooperation of cultural heritage organizations towards common interests in sustainable open source. The symposium runs from 12:30pm to 3:30pm EDT on September 24 and 25, 2014, and includes two or three 20-minute prepared talks from community leaders and panel question/answer. Colleagues are encouraged to use the public discussion site on FOSS4Lib to ask questions of each other and the panel. Find links to topics on the community discussion site at: https://foss4lib.org/schoss/open-symposium/symposium-schedule-speakers-and-topics SEPTEMBER 24TH: CREATING THE CONDITIONS FOR COMMUNITY ENGAGEMENT If you build it, will they come? The structure for encouraging and valuing the contributions of those that adopt the code is of equal importance to the functionality of the code itself. Adopters of an open source project come to rely on the software to varying degrees. In the same way, projects rely on adopters to keep the project moving forward. This session looks at what projects can do to encourage community participation. Prepared Talks ? Jennie Rose Halperin, Mozilla Foundation ? Megan Forbes, CollectionSpace Organizational Home ? Evviva Weinraub Lajoie, Oregon State University Libraries Seed Questions ? What is the most important thing a project can do to attract or retain community members? What is the most important thing it not do? ? If you had a chance to sit down with an organization considering the adoption of a package you are leading, what would you want them to understand about your community? What would you ask of them if they did decide to adopt the software? ? How has your institution participated in open source development? Describe an experience where you were turned off from contributing to an open source project. ? What role should commercial support providers of open source play in encouraging their customers to join the project's community? SEPTEMBER 25TH: WHAT DOES IT MEAN TO ADOPT AN OPEN SOURCE PACKAGE So, whether on your own or through a service provider you've decided to use an open source package to meet an automation need in your organization. You paid nothing for the right to run the software (although you may be paying a service provider for their support of the software), so you have no obligation to the software itself, right? Arguably not. Healthy open source software is supported by a community of users, and the other participants in the open source project are counting on your support -- financial and talent -- to keep the project growing. This session outlines expectations that open source adopters should have when implementing an OSS project. Prepared Talks ? John Brice, Meadville Public Library ? Stuart Miller, Univ of Chicago Seed Questions ? How do you overcome the situation where the software doesn't have a helpdesk to call upon for issues? ? How does the needs of the project affect decisions to adopt by organizations? ? What does an adopter look for in an open source community? ? What does an adopter look for in a company or organization that provides support for an open source project? ? What is your role and responsibility for making the software sustainable? -- Peter Murray Assistant Director, Technology Services Development LYRASIS Peter.Murray at lyrasis.org +1 678-235-2955 800.999.8558 x2955 From BMCDONALD at hws.edu Tue Sep 16 08:58:01 2014 From: BMCDONALD at hws.edu (McDonald, Brian) Date: Tue, 16 Sep 2014 12:58:01 +0000 Subject: [Archivesspace_Users_Group] ArchivesSpace port binding Message-ID: <B2ADB8B15D46684094F059729847BF3828189AC5@EXCHMBX1.hws.edu> Hi all, Hoping this is a simple question. Is there a way to change what ports ArchivesSpace listens on? I took a look at config.rb and didn't see anything, but maybe I missed it. Thanks, Brian Brian McDonald Systems Librarian Warren Hunting Smith Library Hobart & William Smith Colleges bmcdonald at hws.edu From bmg17 at psu.edu Tue Sep 16 09:13:40 2014 From: bmg17 at psu.edu (Ben Goldman) Date: Tue, 16 Sep 2014 09:13:40 -0400 (EDT) Subject: [Archivesspace_Users_Group] MARCXML import In-Reply-To: <b06623d7d85a4209a0d349b14106b81c@BLUPR08MB102.namprd08.prod.outlook.com> References: <260561582.265063.1410543949278.JavaMail.zimbra@psu.edu> <2030155945.267396.1410544334823.JavaMail.zimbra@psu.edu> <9f6899c0587e4cae93007baef148e2da@BLUPR08MB102.namprd08.prod.outlook.com> <1855540333.5580.1410777496900.JavaMail.zimbra@psu.edu> <b06623d7d85a4209a0d349b14106b81c@BLUPR08MB102.namprd08.prod.outlook.com> Message-ID: <1941213559.483786.1410873220492.JavaMail.zimbra@psu.edu> Thanks, Brad. See attached. -ben ----- Original Message ----- From: "Brad Westbrook" <brad.westbrook at lyrasis.org> To: "Archivesspace Users Group" <archivesspace_users_group at lyralists.lyrasis.org> Sent: Monday, September 15, 2014 5:44:20 PM Subject: Re: [Archivesspace_Users_Group] MARCXML import Can you send me a copy, Ben, of the MARCXM that is causing the problem? Thanks, Brad From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Ben Goldman Sent: Monday, September 15, 2014 6:38 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] MARCXML import Hi Brad, This occurs down the line in the batch a bit, maybe 20 or 30 records in. It's the only occurrence that I know of, because the import fails once it gets there. -Ben ----- Original Message ----- From: "Brad Westbrook" < brad.westbrook at lyrasis.org > To: "Archivesspace Users Group" < archivesspace_users_group at lyralists.lyrasis.org > Sent: Friday, September 12, 2014 3:39:34 PM Subject: Re: [Archivesspace_Users_Group] MARCXML import Hi, Ben, Where does the record cited below occur in the batch? Start? Later? Is this the only occurrence of this problem during the batch import? Brad From: archivesspace_users_group-bounces at lyralists.lyrasis.org [ mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org ] On Behalf Of Ben Goldman Sent: Friday, September 12, 2014 1:52 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] MARCXML import Hello, We are attempting to import a large batch of records using the MARCXML import feature and encountering the following error. Is this related to the Identifier field? (As suggested by Rachel previously, we changed our MARC 099 fields to 090 to support mapping to the Identifier field.) If so, I am fairly certain the identifier in question does not exist in ASpace already. Thanks, Ben Error: Problem creating 'Pennsylvania State College, Class of 1911 records': id_0 That ID is already in use Ben Goldman Digital Records Archivist Penn State University Libraries University Park, PA 814-863-8333 http://www.libraries.psu.edu/psul/speccolls.html _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140916/8d2768d9/attachment.html> -------------- next part -------------- A non-text attachment was scrubbed... Name: CATonly-ASpace-import-MASTER-edited-Jeff545.xml Type: application/xml Size: 5218044 bytes Desc: not available URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140916/8d2768d9/attachment.xml> From dsimmons at siu.edu Tue Sep 16 11:42:25 2014 From: dsimmons at siu.edu (Douglas James Simmons) Date: Tue, 16 Sep 2014 15:42:25 +0000 Subject: [Archivesspace_Users_Group] performance issues Message-ID: <0399def68ada4bd294fd513f9e798f54@IT-EXCMB4.ad.siu.edu> I've not found the aspace interface to be fast enough for production use. Some of the retrievals it does while browsing take long enough that I wonder if I'm accidentally running in some sort of debug mode. Does such a thing exist? The VM our pilot is on is a 4-core/4gb instance which should be overkill for the six users we have during the pilot. Log spam in general is pretty bad with aspace, another reason I wonder if I'm running in some kind of debug mode. Frequently I notice that java claims all the cores and the machine really begins to lag. I looked at the solr interface without really knowing what I'm looking for, is there some info there which would help me figure out what is locking up the java process? At present the system is making log entries like "Indexed 12325 of 37427 archival_object records in repository University Archives" but I didn't delete the index to force a new one and I'm not sure why re-indexing would take so much processor time when we aren't changing anything. Thanks in advance for any suggestions as to how to diagnose the poor performance. Doug Simmons Procedures and Systems Analyst II MORRIS LIBRARY - SYSTEMS MAIL CODE 6632 SOUTHERN ILLINOIS UNIVERSITY 605 AGRICULTURE DRIVE CARBONDALE, ILLINOIS? 62901 dsimmons at lib.siu.edu P: 618/453-1026 F: 618/453-3031 LIB.SIU.EDU From Chris.Fitzpatrick at lyrasis.org Tue Sep 16 11:58:18 2014 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Tue, 16 Sep 2014 15:58:18 +0000 Subject: [Archivesspace_Users_Group] EAD Export Issues to OAC In-Reply-To: <CAHd_bUyo0MOZFh-PkhT7T_mNuUimvi_RajQLbiRDPd8E19u0PQ@mail.gmail.com> References: <CAHd_bUz5298S06tuCrR+frKU=gK0mX_5Sf5vFaF8f7QXBq4U7g@mail.gmail.com> <1410268394140.27934@lyrasis.org>, <CAHd_bUyo0MOZFh-PkhT7T_mNuUimvi_RajQLbiRDPd8E19u0PQ@mail.gmail.com> Message-ID: <1410883098149.43734@lyrasis.org> Hi Danelle, Sorry about your frustration. Part of the issue was that I was out sick for a lot of last week... If the person who setup your archivesspace is no longer there, I would suggest having someone on your IT staff either re-build the system or familiarize themselves a bit with the setup. When troubleshooting, we're most likely going to have to access the log files and database. Also, you'll want someone who knows how to export the database, do backups, restores, update the software, etc. Also, you're going to probably want to setup some kind of log rotation on the archivesspace.out file, since this can grow in size quite a bit. Let me know if you have any questions...b,chris . Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Danelle Moon <danelle.moon at sjsu.edu> Sent: Monday, September 15, 2014 8:42 PM To: Archivesspace Users Group; Adrian Turner Subject: Re: [Archivesspace_Users_Group] EAD Export Issues to OAC Chris, My IT Deptartment was able to produce a extremely large export log view that I am not able to open in a standard word processing tool, and therefore I cannot determine what log export errors are there for exporting EAD. I need you to call me or email me a time when can look at our instance and tell exactly how I can access the export log. The person who helped set-up or instance of ArchivesSpace is not longer here, and so I am not able to retrace who the instance was created. Should we try and reinstall our instance and start over, and what critieria is needed to provide me with access to the EAD export log. I am very frustrated with this entire process, and at the rate things are going, I am sorry I paid the subscription to move to this format, with limited results or feedback on how to actually export full EAD so that I can publish on the OAC. I know you can view my space with my granting you permission, as Adrian Turner was able to set-up a session and look at some of the data inside my resource files. But like I said, there is no feature represented where I can view the EAD export log data. Please let me know what can be done to move forward. Danelle Moon Danelle Moon Full Librarian Director SJSU Special Collections One Washington Square San Jose, CA 95192-0028 408/808-2061 office 408/808-2063 fax Danelle.Moon at sjsu.edu<mailto:Danelle.Moon at sjsu.edu> On Tue, Sep 9, 2014 at 6:13 AM, Chris Fitzpatrick <Chris.Fitzpatrick at lyrasis.org<mailto:Chris.Fitzpatrick at lyrasis.org>> wrote: Hi Danelle, You're most likely running into an encoding issue that is present in v1.0.9 which causes the ASpace EAD exporter to stop before it's completed. If you look at your logs after you do an export, is there an error message? b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048<tel:918.236.6048> http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of Danelle Moon <danelle.moon at sjsu.edu<mailto:danelle.moon at sjsu.edu>> Sent: Monday, September 08, 2014 10:39 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] EAD Export Issues to OAC I am having major issues trying to export EAD from ArchiveSpace to the Online Archives of California. When I export and save the EAD file, the resource record export is incomplete and only a small amount of code is present. I tried to trobule shoot this through the OAC with Adrian Turner, and we could not determine why the AS export is not producing a full resource record of the EAD. Please let me know how we can address this problem. Here is a screen shot of the EAD that appears [Inline image 1] Danelle Moon Danelle Moon Full Librarian Director SJSU Special Collections One Washington Square San Jose, CA 95192-0028 408/808-2061<tel:408%2F808-2061> office 408/808-2063<tel:408%2F808-2063> fax Danelle.Moon at sjsu.edu<mailto:Danelle.Moon at sjsu.edu> _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org<mailto:Archivesspace_Users_Group at lyralists.lyrasis.org> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140916/19930785/attachment.html> -------------- next part -------------- A non-text attachment was scrubbed... Name: image.png Type: image/png Size: 105043 bytes Desc: image.png URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140916/19930785/attachment.png> From Chris.Fitzpatrick at lyrasis.org Tue Sep 16 12:04:10 2014 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Tue, 16 Sep 2014 16:04:10 +0000 Subject: [Archivesspace_Users_Group] performance issues In-Reply-To: <0399def68ada4bd294fd513f9e798f54@IT-EXCMB4.ad.siu.edu> References: <0399def68ada4bd294fd513f9e798f54@IT-EXCMB4.ad.siu.edu> Message-ID: <1410883449693.68079@lyrasis.org> Hi Douglas, Some quesitons: what is the heap space settings? are you running with jetty or tomcat? and have you made any tweaks to the default setting? What your seeing in the logs indicates that the system is indexing the records. Did you do a migration recently? b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Douglas James Simmons <dsimmons at siu.edu> Sent: Tuesday, September 16, 2014 5:42 PM To: Archivesspace Users Group (archivesspace_users_group at lyralists.lyrasis.org) Subject: [Archivesspace_Users_Group] performance issues I've not found the aspace interface to be fast enough for production use. Some of the retrievals it does while browsing take long enough that I wonder if I'm accidentally running in some sort of debug mode. Does such a thing exist? The VM our pilot is on is a 4-core/4gb instance which should be overkill for the six users we have during the pilot. Log spam in general is pretty bad with aspace, another reason I wonder if I'm running in some kind of debug mode. Frequently I notice that java claims all the cores and the machine really begins to lag. I looked at the solr interface without really knowing what I'm looking for, is there some info there which would help me figure out what is locking up the java process? At present the system is making log entries like "Indexed 12325 of 37427 archival_object records in repository University Archives" but I didn't delete the index to force a new one and I'm not sure why re-indexing would take so much processor time when we aren't changing anything. Thanks in advance for any suggestions as to how to diagnose the poor performance. Doug Simmons Procedures and Systems Analyst II MORRIS LIBRARY - SYSTEMS MAIL CODE 6632 SOUTHERN ILLINOIS UNIVERSITY 605 AGRICULTURE DRIVE CARBONDALE, ILLINOIS 62901 dsimmons at lib.siu.edu P: 618/453-1026 F: 618/453-3031 LIB.SIU.EDU _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group From Chris.Fitzpatrick at lyrasis.org Tue Sep 16 12:06:57 2014 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Tue, 16 Sep 2014 16:06:57 +0000 Subject: [Archivesspace_Users_Group] ArchivesSpace port binding In-Reply-To: <B2ADB8B15D46684094F059729847BF3828189AC5@EXCHMBX1.hws.edu> References: <B2ADB8B15D46684094F059729847BF3828189AC5@EXCHMBX1.hws.edu> Message-ID: <1410883616812.71797@lyrasis.org> Hi Brian, Sure, just change the url settings in the config.rb file... Like: AppConfig[:frontend_url] = "http://localhost:8888" b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of McDonald, Brian <BMCDONALD at hws.edu> Sent: Tuesday, September 16, 2014 2:58 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] ArchivesSpace port binding Hi all, Hoping this is a simple question. Is there a way to change what ports ArchivesSpace listens on? I took a look at config.rb and didn't see anything, but maybe I missed it. Thanks, Brian Brian McDonald Systems Librarian Warren Hunting Smith Library Hobart & William Smith Colleges bmcdonald at hws.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group From Chris.Fitzpatrick at lyrasis.org Tue Sep 16 12:13:33 2014 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Tue, 16 Sep 2014 16:13:33 +0000 Subject: [Archivesspace_Users_Group] performance issues In-Reply-To: <1410883449693.68079@lyrasis.org> References: <0399def68ada4bd294fd513f9e798f54@IT-EXCMB4.ad.siu.edu>, <1410883449693.68079@lyrasis.org> Message-ID: <1410884013487.51130@lyrasis.org> And in addition, what version of java are you using? how much free disk space do you have? are you using a local MySQL db or is it a remote server? b,chris Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Chris Fitzpatrick <Chris.Fitzpatrick at lyrasis.org> Sent: Tuesday, September 16, 2014 6:04 PM To: Archivesspace Users Group (archivesspace_users_group at lyralists.lyrasis.org) Subject: Re: [Archivesspace_Users_Group] performance issues Hi Douglas, Some quesitons: what is the heap space settings? are you running with jetty or tomcat? and have you made any tweaks to the default setting? What your seeing in the logs indicates that the system is indexing the records. Did you do a migration recently? b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Douglas James Simmons <dsimmons at siu.edu> Sent: Tuesday, September 16, 2014 5:42 PM To: Archivesspace Users Group (archivesspace_users_group at lyralists.lyrasis.org) Subject: [Archivesspace_Users_Group] performance issues I've not found the aspace interface to be fast enough for production use. Some of the retrievals it does while browsing take long enough that I wonder if I'm accidentally running in some sort of debug mode. Does such a thing exist? The VM our pilot is on is a 4-core/4gb instance which should be overkill for the six users we have during the pilot. Log spam in general is pretty bad with aspace, another reason I wonder if I'm running in some kind of debug mode. Frequently I notice that java claims all the cores and the machine really begins to lag. I looked at the solr interface without really knowing what I'm looking for, is there some info there which would help me figure out what is locking up the java process? At present the system is making log entries like "Indexed 12325 of 37427 archival_object records in repository University Archives" but I didn't delete the index to force a new one and I'm not sure why re-indexing would take so much processor time when we aren't changing anything. Thanks in advance for any suggestions as to how to diagnose the poor performance. Doug Simmons Procedures and Systems Analyst II MORRIS LIBRARY - SYSTEMS MAIL CODE 6632 SOUTHERN ILLINOIS UNIVERSITY 605 AGRICULTURE DRIVE CARBONDALE, ILLINOIS 62901 dsimmons at lib.siu.edu P: 618/453-1026 F: 618/453-3031 LIB.SIU.EDU _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group From BMCDONALD at hws.edu Tue Sep 16 13:56:10 2014 From: BMCDONALD at hws.edu (McDonald, Brian) Date: Tue, 16 Sep 2014 17:56:10 +0000 Subject: [Archivesspace_Users_Group] ArchivesSpace port binding In-Reply-To: <1410883616812.71797@lyrasis.org> References: <B2ADB8B15D46684094F059729847BF3828189AC5@EXCHMBX1.hws.edu> <1410883616812.71797@lyrasis.org> Message-ID: <B2ADB8B15D46684094F059729847BF382818A3CE@EXCHMBX1.hws.edu> Not sure how I missed that. Thanks! Brian Brian McDonald Systems Librarian Warren Hunting Smith Library Hobart & William Smith Colleges bmcdonald at hws.edu -----Original Message----- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Tuesday, September 16, 2014 12:07 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] ArchivesSpace port binding Hi Brian, Sure, just change the url settings in the config.rb file... Like: AppConfig[:frontend_url] = "http://localhost:8888" b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of McDonald, Brian <BMCDONALD at hws.edu> Sent: Tuesday, September 16, 2014 2:58 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] ArchivesSpace port binding Hi all, Hoping this is a simple question. Is there a way to change what ports ArchivesSpace listens on? I took a look at config.rb and didn't see anything, but maybe I missed it. Thanks, Brian Brian McDonald Systems Librarian Warren Hunting Smith Library Hobart & William Smith Colleges bmcdonald at hws.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group From dsimmons at siu.edu Tue Sep 16 14:07:13 2014 From: dsimmons at siu.edu (Douglas James Simmons) Date: Tue, 16 Sep 2014 18:07:13 +0000 Subject: [Archivesspace_Users_Group] performance issues In-Reply-To: <1410883449693.68079@lyrasis.org> References: <0399def68ada4bd294fd513f9e798f54@IT-EXCMB4.ad.siu.edu> <1410883449693.68079@lyrasis.org> Message-ID: <396b99fdd80b49d6bb095457956b87b8@IT-EXCMB4.ad.siu.edu> This is a default install of aspace running Jetty. The last test migration was a few weeks ago, so I would have thought all indexing was finished long ago. We have a local mysql: mysql Ver 14.14 Distrib 5.5.38, for debian-linux-gnu (x86_64) using readline 6.2 We have 27G disk available on the 4-core/4GB Ubuntu KVM VM. More details below. Thanks very much for looking into this! Doug Simmon SIUC Morris Library JVM Runtime OpenJDK 64-Bit Server VM (23.25-b01) Processors 4 Args -Dfile.encoding=UTF-8 -XX:MaxPermSize=256m -Xss2m -Xmx1024m -Darchivesspace-daemon=yes Solr Java Properties ASPACE_LAUNCHER_BASE /var/www/archivesspace archivesspace-daemon yes aspace.?config.?data_directory /var/www/archivesspace/data aspace.?config.?frontend_cookie_secret 417672d64050640f996c29db809ae47f aspace.?config.?public_cookie_secret aee9b14a299462d15767861bed03c653 aspace.?config.?public_user_secret 075837e5ea6c7133cf6bffd383d61e6c aspace.?config.?search_user_secret e6d00d9adb3df6beb9dcbd4f6459e5a5 aspace.?config.?staff_user_secret 3bc6d8720f849a7a921dae705bd3aeaa aspace.?launcher.?base /var/www/archivesspace file.?encoding UTF-8 file.?encoding.?pkg sun.io file.?separator / java.?awt.?graphicsenv sun.awt.X11GraphicsEnvironment java.?awt.?headless true java.?awt.?printerjob sun.print.PSPrinterJob java.?class.?path lib/mysql-connector-java-5.1.28.jar lib/common.jar lib/jsoup-1.7.2.jar launcher/lib/servlet-api-3.0.jar launcher/lib/jetty-all-8.1.5.v20120716.jar /var/www/archivesspace/gems/gems/jruby-jars-1.7.6/lib/jruby-stdlib-complete-1.7.6.jar /var/www/archivesspace/gems/gems/jruby-jars-1.7.6/lib/jruby-core-complete-1.7.6.jar /var/www/archivesspace/gems/gems/jruby-rack-1.1.12/lib/jruby-rack-1.1.12.jar java.?class.?version 50.0 java.?endorsed.?dirs /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/endorsed java.?ext.?dirs /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/ext /usr/java/packages/lib/ext java.?home /usr/lib/jvm/java-6-openjdk-amd64/jre java.?io.?tmpdir /var/www/archivesspace/data/tmp java.?library.?path /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/amd64/server /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/amd64 /usr/lib/jvm/java-6-openjdk-amd64/jre/../lib/amd64 /usr/java/packages/lib/amd64 /usr/lib/x86_64-linux-gnu/jni /lib/x86_64-linux-gnu /usr/lib/x86_64-linux-gnu /usr/lib/jni /lib /usr/lib java.?net.?preferIPv4Stack true java.?runtime.?name OpenJDK Runtime Environment java.?runtime.?version 1.6.0_32-b32 java.?specification.?name Java Platform API Specification java.?specification.?vendor Sun Microsystems Inc. java.?specification.?version 1.6 java.?vendor Sun Microsystems Inc. java.?vendor.?url http://java.sun.com/ java.?vendor.?url.?bug http://java.sun.com/cgi-bin/bugreport.cgi java.?version 1.6.0_32 java.?vm.?info mixed mode java.?vm.?name OpenJDK 64-Bit Server VM java.?vm.?specification.?name Java Virtual Machine Specification java.?vm.?specification.?vendor Sun Microsystems Inc. java.?vm.?specification.?version 1.0 java.?vm.?vendor Sun Microsystems Inc. java.?vm.?version 23.25-b01 jruby.?management.?enabled true line.?separator \n org.?eclipse.?jetty.?server.?handler.?LEVEL WARN org.?eclipse.?jetty.?webapp.?LEVEL WARN os.?arch amd64 os.?name Linux os.?version 3.13.0-35-generic path.?separator : solr.?data.?dir /var/www/archivesspace/data/solr_index solr.?solr.?home /var/www/archivesspace/data/solr_home sun.?arch.?data.?model 64 sun.?boot.?class.?path /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/resources.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/rt.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/sunrsasign.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/jsse.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/jce.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/charsets.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/jfr.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/netx.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/plugin.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/rhino.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/classes sun.?boot.?library.?path /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/amd64 sun.?cpu.?endian little sun.?cpu.?isalist sun.?io.?unicode.?encoding UnicodeLittle sun.?java.?command org.jruby.Main --disable-gems --1.9 launcher/launcher.rb sun.?java.?launcher SUN_STANDARD sun.?jnu.?encoding UTF-8 sun.?management.?compiler HotSpot 64-Bit Tiered Compilers sun.?os.?patch.?level unknown user.?country US user.?dir /var/www/archivesspace user.?home /root user.?language en user.?name root user.?timezone America/Chicago -----Original Message----- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Tuesday, September 16, 2014 11:04 AM To: Archivesspace Users Group (archivesspace_users_group at lyralists.lyrasis.org) Subject: Re: [Archivesspace_Users_Group] performance issues Hi Douglas, Some quesitons: what is the heap space settings? are you running with jetty or tomcat? and have you made any tweaks to the default setting? What your seeing in the logs indicates that the system is indexing the records. Did you do a migration recently? b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Douglas James Simmons <dsimmons at siu.edu> Sent: Tuesday, September 16, 2014 5:42 PM To: Archivesspace Users Group (archivesspace_users_group at lyralists.lyrasis.org) Subject: [Archivesspace_Users_Group] performance issues I've not found the aspace interface to be fast enough for production use. Some of the retrievals it does while browsing take long enough that I wonder if I'm accidentally running in some sort of debug mode. Does such a thing exist? The VM our pilot is on is a 4-core/4gb instance which should be overkill for the six users we have during the pilot. Log spam in general is pretty bad with aspace, another reason I wonder if I'm running in some kind of debug mode. Frequently I notice that java claims all the cores and the machine really begins to lag. I looked at the solr interface without really knowing what I'm looking for, is there some info there which would help me figure out what is locking up the java process? At present the system is making log entries like "Indexed 12325 of 37427 archival_object records in repository University Archives" but I didn't delete the index to force a new one and I'm not sure why re-indexing would take so much processor time when we aren't changing anything. Thanks in advance for any suggestions as to how to diagnose the poor performance. Doug Simmons Procedures and Systems Analyst II MORRIS LIBRARY - SYSTEMS MAIL CODE 6632 SOUTHERN ILLINOIS UNIVERSITY 605 AGRICULTURE DRIVE CARBONDALE, ILLINOIS 62901 dsimmons at lib.siu.edu P: 618/453-1026 F: 618/453-3031 LIB.SIU.EDU _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group From Chris.Fitzpatrick at lyrasis.org Tue Sep 16 16:52:09 2014 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Tue, 16 Sep 2014 20:52:09 +0000 Subject: [Archivesspace_Users_Group] performance issues In-Reply-To: <396b99fdd80b49d6bb095457956b87b8@IT-EXCMB4.ad.siu.edu> References: <0399def68ada4bd294fd513f9e798f54@IT-EXCMB4.ad.siu.edu> <1410883449693.68079@lyrasis.org>, <396b99fdd80b49d6bb095457956b87b8@IT-EXCMB4.ad.siu.edu> Message-ID: <1410900728814.67188@lyrasis.org> Hey Douglas, So, off the bat I'd suggest upgrading to Java 7, which is recommended version for Aspace. I'd also suggest using Oracle java instead of OpenJDK, as I think most people see much better performance. Also, since you have 4G of RAM, you can bump that heap up from 1024m, probably to 2G or even 3G. Without changing the heap, the application will only use that 1G allocated to the java heap. You can do this by setting the ASPACE_JAVA_XMX system variable to '-Xmx2048m'. Bumping the PermGen to 512m might also help ( ASPACE_JAVA_MAXPERMSIZE ). I'd try those fixes first, and I'm willing to bet you'll see some improvement.. b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Douglas James Simmons <dsimmons at siu.edu> Sent: Tuesday, September 16, 2014 8:07 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] performance issues This is a default install of aspace running Jetty. The last test migration was a few weeks ago, so I would have thought all indexing was finished long ago. We have a local mysql: mysql Ver 14.14 Distrib 5.5.38, for debian-linux-gnu (x86_64) using readline 6.2 We have 27G disk available on the 4-core/4GB Ubuntu KVM VM. More details below. Thanks very much for looking into this! Doug Simmon SIUC Morris Library JVM Runtime OpenJDK 64-Bit Server VM (23.25-b01) Processors 4 Args -Dfile.encoding=UTF-8 -XX:MaxPermSize=256m -Xss2m -Xmx1024m -Darchivesspace-daemon=yes Solr Java Properties ASPACE_LAUNCHER_BASE /var/www/archivesspace archivesspace-daemon yes aspace.?config.?data_directory /var/www/archivesspace/data aspace.?config.?frontend_cookie_secret 417672d64050640f996c29db809ae47f aspace.?config.?public_cookie_secret aee9b14a299462d15767861bed03c653 aspace.?config.?public_user_secret 075837e5ea6c7133cf6bffd383d61e6c aspace.?config.?search_user_secret e6d00d9adb3df6beb9dcbd4f6459e5a5 aspace.?config.?staff_user_secret 3bc6d8720f849a7a921dae705bd3aeaa aspace.?launcher.?base /var/www/archivesspace file.?encoding UTF-8 file.?encoding.?pkg sun.io file.?separator / java.?awt.?graphicsenv sun.awt.X11GraphicsEnvironment java.?awt.?headless true java.?awt.?printerjob sun.print.PSPrinterJob java.?class.?path lib/mysql-connector-java-5.1.28.jar lib/common.jar lib/jsoup-1.7.2.jar launcher/lib/servlet-api-3.0.jar launcher/lib/jetty-all-8.1.5.v20120716.jar /var/www/archivesspace/gems/gems/jruby-jars-1.7.6/lib/jruby-stdlib-complete-1.7.6.jar /var/www/archivesspace/gems/gems/jruby-jars-1.7.6/lib/jruby-core-complete-1.7.6.jar /var/www/archivesspace/gems/gems/jruby-rack-1.1.12/lib/jruby-rack-1.1.12.jar java.?class.?version 50.0 java.?endorsed.?dirs /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/endorsed java.?ext.?dirs /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/ext /usr/java/packages/lib/ext java.?home /usr/lib/jvm/java-6-openjdk-amd64/jre java.?io.?tmpdir /var/www/archivesspace/data/tmp java.?library.?path /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/amd64/server /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/amd64 /usr/lib/jvm/java-6-openjdk-amd64/jre/../lib/amd64 /usr/java/packages/lib/amd64 /usr/lib/x86_64-linux-gnu/jni /lib/x86_64-linux-gnu /usr/lib/x86_64-linux-gnu /usr/lib/jni /lib /usr/lib java.?net.?preferIPv4Stack true java.?runtime.?name OpenJDK Runtime Environment java.?runtime.?version 1.6.0_32-b32 java.?specification.?name Java Platform API Specification java.?specification.?vendor Sun Microsystems Inc. java.?specification.?version 1.6 java.?vendor Sun Microsystems Inc. java.?vendor.?url http://java.sun.com/ java.?vendor.?url.?bug http://java.sun.com/cgi-bin/bugreport.cgi java.?version 1.6.0_32 java.?vm.?info mixed mode java.?vm.?name OpenJDK 64-Bit Server VM java.?vm.?specification.?name Java Virtual Machine Specification java.?vm.?specification.?vendor Sun Microsystems Inc. java.?vm.?specification.?version 1.0 java.?vm.?vendor Sun Microsystems Inc. java.?vm.?version 23.25-b01 jruby.?management.?enabled true line.?separator \n org.?eclipse.?jetty.?server.?handler.?LEVEL WARN org.?eclipse.?jetty.?webapp.?LEVEL WARN os.?arch amd64 os.?name Linux os.?version 3.13.0-35-generic path.?separator : solr.?data.?dir /var/www/archivesspace/data/solr_index solr.?solr.?home /var/www/archivesspace/data/solr_home sun.?arch.?data.?model 64 sun.?boot.?class.?path /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/resources.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/rt.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/sunrsasign.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/jsse.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/jce.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/charsets.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/jfr.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/netx.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/plugin.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/rhino.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/classes sun.?boot.?library.?path /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/amd64 sun.?cpu.?endian little sun.?cpu.?isalist sun.?io.?unicode.?encoding UnicodeLittle sun.?java.?command org.jruby.Main --disable-gems --1.9 launcher/launcher.rb sun.?java.?launcher SUN_STANDARD sun.?jnu.?encoding UTF-8 sun.?management.?compiler HotSpot 64-Bit Tiered Compilers sun.?os.?patch.?level unknown user.?country US user.?dir /var/www/archivesspace user.?home /root user.?language en user.?name root user.?timezone America/Chicago -----Original Message----- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Tuesday, September 16, 2014 11:04 AM To: Archivesspace Users Group (archivesspace_users_group at lyralists.lyrasis.org) Subject: Re: [Archivesspace_Users_Group] performance issues Hi Douglas, Some quesitons: what is the heap space settings? are you running with jetty or tomcat? and have you made any tweaks to the default setting? What your seeing in the logs indicates that the system is indexing the records. Did you do a migration recently? b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Douglas James Simmons <dsimmons at siu.edu> Sent: Tuesday, September 16, 2014 5:42 PM To: Archivesspace Users Group (archivesspace_users_group at lyralists.lyrasis.org) Subject: [Archivesspace_Users_Group] performance issues I've not found the aspace interface to be fast enough for production use. Some of the retrievals it does while browsing take long enough that I wonder if I'm accidentally running in some sort of debug mode. Does such a thing exist? The VM our pilot is on is a 4-core/4gb instance which should be overkill for the six users we have during the pilot. Log spam in general is pretty bad with aspace, another reason I wonder if I'm running in some kind of debug mode. Frequently I notice that java claims all the cores and the machine really begins to lag. I looked at the solr interface without really knowing what I'm looking for, is there some info there which would help me figure out what is locking up the java process? At present the system is making log entries like "Indexed 12325 of 37427 archival_object records in repository University Archives" but I didn't delete the index to force a new one and I'm not sure why re-indexing would take so much processor time when we aren't changing anything. Thanks in advance for any suggestions as to how to diagnose the poor performance. Doug Simmons Procedures and Systems Analyst II MORRIS LIBRARY - SYSTEMS MAIL CODE 6632 SOUTHERN ILLINOIS UNIVERSITY 605 AGRICULTURE DRIVE CARBONDALE, ILLINOIS 62901 dsimmons at lib.siu.edu P: 618/453-1026 F: 618/453-3031 LIB.SIU.EDU _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group From levjen at umd.edu Wed Sep 17 13:18:18 2014 From: levjen at umd.edu (Jennie Anne Levine Knies) Date: Wed, 17 Sep 2014 17:18:18 +0000 Subject: [Archivesspace_Users_Group] EAD Export error - could to initialize class nokogiri.internals.NokogiriHelpers... Message-ID: <D03F3A94.2E04B%levjen@umd.edu> We?ve recently started having a problem in outputting EAD XML from Archives Space (Browse/Resources/ ? select a resource to view ? select "Export/Download EAD") The output is instead a series of error messages (see attached file). It seems to have something to do with the Nokogiri gem? The main error reads "Error 500 Could not initialize class nokogiri.internals.NokogiriHelpers? The EAD XML export was working fine a few weeks ago, and we did make some changes to our server in recent weeks. We?re trying to help narrow down where this problem might be coming from, so thought we?d ask if anyone else has encountered any issues like this? I?ll attach the weird EAD file that is produced. Jennie ~*~ Jennie Levine Knies Manager, Digital Programs and Initiatives Digital Systems and Stewardship B0223 McKeldin Library University of Maryland College Park, MD 20742 Email: levjen at umd.edu<mailto:levjen at umd.edu> Tel: 301-314-2558 Fax: 301-314-9865 -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140917/8fbf43dd/attachment.html> -------------- next part -------------- A non-text attachment was scrubbed... Name: C0001_ead.xml Type: application/xml Size: 45810 bytes Desc: C0001_ead.xml URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140917/8fbf43dd/attachment.xml> From Chris.Fitzpatrick at lyrasis.org Thu Sep 18 03:53:56 2014 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Thu, 18 Sep 2014 07:53:56 +0000 Subject: [Archivesspace_Users_Group] MARCXML import In-Reply-To: <b06623d7d85a4209a0d349b14106b81c@BLUPR08MB102.namprd08.prod.outlook.com> References: <260561582.265063.1410543949278.JavaMail.zimbra@psu.edu> <2030155945.267396.1410544334823.JavaMail.zimbra@psu.edu> <9f6899c0587e4cae93007baef148e2da@BLUPR08MB102.namprd08.prod.outlook.com> <1855540333.5580.1410777496900.JavaMail.zimbra@psu.edu>, <b06623d7d85a4209a0d349b14106b81c@BLUPR08MB102.namprd08.prod.outlook.com> Message-ID: <1411026836621.20741@lyrasis.org> Hi Ben, Sorry about the delay...been working hard preparing the next release. Took a look at your MARC file. The importer uses the 090 field as the resources id_0 ( which has to be unique ). The MARC file has a few records with duplicate 090 fields... Count Field 2 090 $a HCLA 1710 , 2 090 $a HCLA 1710 , 2 090 $a PSUA 181 , 2 090 $a RBM 3182 , 21 090 $a RBM 2601 , A few options to fix this...one would be to tweak the MARC input to change the 090 fields. Another would be to tweak the importer to map the id_0 field to another value or generate some other value. I can help you do which ever option you think is best... b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Brad Westbrook <brad.westbrook at lyrasis.org> Sent: Monday, September 15, 2014 11:44 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] MARCXML import Can you send me a copy, Ben, of the MARCXM that is causing the problem? Thanks, Brad From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Ben Goldman Sent: Monday, September 15, 2014 6:38 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] MARCXML import Hi Brad, This occurs down the line in the batch a bit, maybe 20 or 30 records in. It's the only occurrence that I know of, because the import fails once it gets there. -Ben ________________________________ From: "Brad Westbrook" <brad.westbrook at lyrasis.org<mailto:brad.westbrook at lyrasis.org>> To: "Archivesspace Users Group" <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>> Sent: Friday, September 12, 2014 3:39:34 PM Subject: Re: [Archivesspace_Users_Group] MARCXML import Hi, Ben, Where does the record cited below occur in the batch? Start? Later? Is this the only occurrence of this problem during the batch import? Brad From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Ben Goldman Sent: Friday, September 12, 2014 1:52 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] MARCXML import Hello, We are attempting to import a large batch of records using the MARCXML import feature and encountering the following error. Is this related to the Identifier field? (As suggested by Rachel previously, we changed our MARC 099 fields to 090 to support mapping to the Identifier field.) If so, I am fairly certain the identifier in question does not exist in ASpace already. Thanks, Ben Error: Problem creating 'Pennsylvania State College, Class of 1911 records': id_0 That ID is already in use Ben Goldman Digital Records Archivist Penn State University Libraries University Park, PA 814-863-8333 http://www.libraries.psu.edu/psul/speccolls.html _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org<mailto:Archivesspace_Users_Group at lyralists.lyrasis.org> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140918/e88cd3a2/attachment.html> From Chris.Fitzpatrick at lyrasis.org Thu Sep 18 05:47:18 2014 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Thu, 18 Sep 2014 09:47:18 +0000 Subject: [Archivesspace_Users_Group] EAD Export error - could to initialize class nokogiri.internals.NokogiriHelpers... In-Reply-To: <D03F3A94.2E04B%levjen@umd.edu> References: <D03F3A94.2E04B%levjen@umd.edu> Message-ID: <1411033638446.14913@lyrasis.org> Hey Jennie, I have actually seen that before. What's your setup currently like? Mainly, Windows or Linux, what version of Java and are you using Tomcat or the default Jetty deployment method? Also, do you happen to know what would have changed in your server environment? b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Jennie Anne Levine Knies <levjen at umd.edu> Sent: Wednesday, September 17, 2014 7:18 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] EAD Export error - could to initialize class nokogiri.internals.NokogiriHelpers... We've recently started having a problem in outputting EAD XML from Archives Space (Browse/Resources/ - select a resource to view - select "Export/Download EAD") The output is instead a series of error messages (see attached file). It seems to have something to do with the Nokogiri gem? The main error reads "Error 500 Could not initialize class nokogiri.internals.NokogiriHelpers" The EAD XML export was working fine a few weeks ago, and we did make some changes to our server in recent weeks. We're trying to help narrow down where this problem might be coming from, so thought we'd ask if anyone else has encountered any issues like this? I'll attach the weird EAD file that is produced. Jennie ~*~ Jennie Levine Knies Manager, Digital Programs and Initiatives Digital Systems and Stewardship B0223 McKeldin Library University of Maryland College Park, MD 20742 Email: levjen at umd.edu<mailto:levjen at umd.edu> Tel: 301-314-2558 Fax: 301-314-9865 -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140918/302d0687/attachment.html> From bmg17 at psu.edu Thu Sep 18 06:32:46 2014 From: bmg17 at psu.edu (Ben Goldman) Date: Thu, 18 Sep 2014 06:32:46 -0400 (EDT) Subject: [Archivesspace_Users_Group] MARCXML import In-Reply-To: <1411026836621.20741@lyrasis.org> References: <260561582.265063.1410543949278.JavaMail.zimbra@psu.edu> <2030155945.267396.1410544334823.JavaMail.zimbra@psu.edu> <9f6899c0587e4cae93007baef148e2da@BLUPR08MB102.namprd08.prod.outlook.com> <1855540333.5580.1410777496900.JavaMail.zimbra@psu.edu> <b06623d7d85a4209a0d349b14106b81c@BLUPR08MB102.namprd08.prod.outlook.com> <1411026836621.20741@lyrasis.org> Message-ID: <546120397.482446.1411036366989.JavaMail.zimbra@psu.edu> Hi Chris, Of course, that makes perfect sense. I am sorry I didn't notice that before sending it your way. I can move forward with it from here. Thanks for your help. -Ben ----- Original Message ----- From: "Chris Fitzpatrick" <Chris.Fitzpatrick at lyrasis.org> To: "Archivesspace Users Group" <archivesspace_users_group at lyralists.lyrasis.org> Sent: Thursday, September 18, 2014 3:53:56 AM Subject: Re: [Archivesspace_Users_Group] MARCXML import Hi Ben, Sorry about the delay...been working hard preparing the next release. Took a look at your MARC file. The importer uses the 090 field as the resources id_0 ( which has to be unique ). The MARC file has a few records with duplicate 090 fields... Count Field 2 090 $a HCLA 1710 , 2 090 $a HCLA 1710 , 2 090 $a PSUA 181 , 2 090 $a RBM 3182 , 21 090 $a RBM 2601 , A few options to fix this...one would be to tweak the MARC input to change the 090 fields. Another would be to tweak the importer to map the id_0 field to another value or generate some other value. I can help you do which ever option you think is best... b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Brad Westbrook <brad.westbrook at lyrasis.org> Sent: Monday, September 15, 2014 11:44 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] MARCXML import Can you send me a copy, Ben, of the MARCXM that is causing the problem? Thanks, Brad From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Ben Goldman Sent: Monday, September 15, 2014 6:38 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] MARCXML import Hi Brad, This occurs down the line in the batch a bit, maybe 20 or 30 records in. It's the only occurrence that I know of, because the import fails once it gets there. -Ben ----- Original Message ----- From: "Brad Westbrook" < brad.westbrook at lyrasis.org > To: "Archivesspace Users Group" < archivesspace_users_group at lyralists.lyrasis.org > Sent: Friday, September 12, 2014 3:39:34 PM Subject: Re: [Archivesspace_Users_Group] MARCXML import Hi, Ben, Where does the record cited below occur in the batch? Start? Later? Is this the only occurrence of this problem during the batch import? Brad From: archivesspace_users_group-bounces at lyralists.lyrasis.org [ mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org ] On Behalf Of Ben Goldman Sent: Friday, September 12, 2014 1:52 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] MARCXML import Hello, We are attempting to import a large batch of records using the MARCXML import feature and encountering the following error. Is this related to the Identifier field? (As suggested by Rachel previously, we changed our MARC 099 fields to 090 to support mapping to the Identifier field.) If so, I am fairly certain the identifier in question does not exist in ASpace already. Thanks, Ben Error: Problem creating 'Pennsylvania State College, Class of 1911 records': id_0 That ID is already in use Ben Goldman Digital Records Archivist Penn State University Libraries University Park, PA 814-863-8333 http://www.libraries.psu.edu/psul/speccolls.html _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140918/9df41748/attachment.html> From levjen at umd.edu Thu Sep 18 10:02:06 2014 From: levjen at umd.edu (Jennie Anne Levine Knies) Date: Thu, 18 Sep 2014 14:02:06 +0000 Subject: [Archivesspace_Users_Group] EAD Export error - could to initialize class nokogiri.internals.NokogiriHelpers... Message-ID: <D0405D90.2E12B%levjen@umd.edu> Dear Chris, I?m actually kind of relieved that you have seen this message before! Here are the answers to the questions - I probably should have provided all the server information up-front. Linux: LSB Version::base-4.0-amd64:base-4.0-noarch:core-4.0-amd64:core-4.0-noarch:grap hics-4.0-amd64:graphics-4.0-noarch:printing-4.0-amd64:printing-4.0-noarch Distributor ID:RedHatEnterpriseServer Description:Red Hat Enterprise Linux Server release 6.5 (Santiago) Release:6.5 Codename:Santiago Java: java version "1.7.0_65" OpenJDK Runtime Environment (rhel-2.5.1.2.el6_5-x86_64 u65-b17) OpenJDK 64-Bit Server VM (build 24.65-b04, mixed mode) Using the default launcher that came with archives space. (So, I guess, Jetty). The changes we made were to move ArchivesSpace into ?Production? mode for us. This included: * move database to another server but still remote MySQL. * activate cron backups * set up tivoli backups of file system No other changes were made that I know of. Any clues there? Jennie ~*~ Jennie Levine Knies Manager, Digital Programs and Initiatives Digital Systems and Stewardship B0223 McKeldin Library University of Maryland College Park, MD 20742 Email: levjen at umd.edu Tel: 301-314-2558 Fax: 301-314-9865 > >------------------------------ > >Message: 2 >Date: Thu, 18 Sep 2014 09:47:18 +0000 >From: Chris Fitzpatrick <Chris.Fitzpatrick at lyrasis.org> >To: "archivesspace_users_group at lyralists.lyrasis.org" > <archivesspace_users_group at lyralists.lyrasis.org> >Subject: Re: [Archivesspace_Users_Group] EAD Export error - could to > initialize class nokogiri.internals.NokogiriHelpers... >Message-ID: <1411033638446.14913 at lyrasis.org> >Content-Type: text/plain; charset="iso-8859-1" > >Hey Jennie, > > >I have actually seen that before. What's your setup currently like? >Mainly, Windows or Linux, what version of Java and are you using Tomcat >or the default Jetty deployment method? Also, do you happen to know what >would have changed in your server environment? > > >b,chris. > > > >Chris Fitzpatrick | Developer, ArchivesSpace >Skype: chrisfitzpat | Phone: 918.236.6048 >http://archivesspace.org/ >________________________________ From levjen at umd.edu Thu Sep 18 10:04:38 2014 From: levjen at umd.edu (Jennie Anne Levine Knies) Date: Thu, 18 Sep 2014 14:04:38 +0000 Subject: [Archivesspace_Users_Group] Followup: EAD Export error - could to initialize class nokogiri.internals.NokogiriHelpers... Message-ID: <D0405E88.2E13A%levjen@umd.edu> On 9/18/14, 10:02 AM, "Jennie Anne Levine Knies" <levjen at umd.edu> wrote: >Dear Chris, >I?m actually kind of relieved that you have seen this message before! > >Here are the answers to the questions - I probably should have provided >all the server information up-front. > >Linux: >LSB >Version::base-4.0-amd64:base-4.0-noarch:core-4.0-amd64:core-4.0-noarch:gra >p >hics-4.0-amd64:graphics-4.0-noarch:printing-4.0-amd64:printing-4.0-noarch >Distributor ID:RedHatEnterpriseServer >Description:Red Hat Enterprise Linux Server release 6.5 (Santiago) >Release:6.5 >Codename:Santiago > >Java: >java version "1.7.0_65" >OpenJDK Runtime Environment (rhel-2.5.1.2.el6_5-x86_64 u65-b17) >OpenJDK 64-Bit Server VM (build 24.65-b04, mixed mode) > >Using the default launcher that came with archives space. (So, I guess, >Jetty). > >The changes we made were to move ArchivesSpace into ?Production? mode for >us. This included: > >* move database to another server but still remote MySQL. >* activate cron backups >* set up tivoli backups of file system > >No other changes were made that I know of. > >Any clues there? > >Jennie >~*~ >Jennie Levine Knies >Manager, Digital Programs and Initiatives >Digital Systems and Stewardship > >B0223 McKeldin Library >University of Maryland >College Park, MD 20742 >Email: levjen at umd.edu >Tel: 301-314-2558 >Fax: 301-314-9865 > > > > >> >>------------------------------ >> >>Message: 2 >>Date: Thu, 18 Sep 2014 09:47:18 +0000 >>From: Chris Fitzpatrick <Chris.Fitzpatrick at lyrasis.org> >>To: "archivesspace_users_group at lyralists.lyrasis.org" >> <archivesspace_users_group at lyralists.lyrasis.org> >>Subject: Re: [Archivesspace_Users_Group] EAD Export error - could to >> initialize class nokogiri.internals.NokogiriHelpers... >>Message-ID: <1411033638446.14913 at lyrasis.org> >>Content-Type: text/plain; charset="iso-8859-1" >> >>Hey Jennie, >> >> >>I have actually seen that before. What's your setup currently like? >>Mainly, Windows or Linux, what version of Java and are you using Tomcat >>or the default Jetty deployment method? Also, do you happen to know what >>would have changed in your server environment? >> >> >>b,chris. >> >> >> >>Chris Fitzpatrick | Developer, ArchivesSpace >>Skype: chrisfitzpat | Phone: 918.236.6048 >>http://archivesspace.org/ >>________________________________ > From jmargalo at udel.edu Thu Sep 18 10:35:00 2014 From: jmargalo at udel.edu (Jaime Margalotti) Date: Thu, 18 Sep 2014 10:35:00 -0400 Subject: [Archivesspace_Users_Group] User Defined Fields and Money Message-ID: <CAMJ5c2q9koSLGmcWW6vYJbVpgpWSBCw3Xks6HggRGT_5eznHmg@mail.gmail.com> Hi Folks, I'm working on mapping our existing accessions information (currently in an Access database) to ArchivesSpace. It's relatively simple and most things map clearly. Since there isn't any place to put funding information (yet), I need to utilize User Defined fields for two pieces of information: where something was purchased and how much was paid. It would seem like "purchase source" could map to "Text 1," but what about the dollar amount? I'm not a SQL programmer, so I would like a clear explanation about what the differences between "real," "string," "integer," and "text" are before I determine where a monetary amount would go. As far as I can tell, the ArchivesSpace documentation just lists the types of fields available, but doesn't give any advice/examples. Decimals (money) are not integers as I understand them to be defined. Thanks! Jaime -- Jaime L. Margalotti Senior Assistant Librarian Manuscripts and Archives Department University of Delaware Library Newark, DE 19717-5267 302-831-0554jmargalo at udel.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140918/96d8a510/attachment.html> From jmargalo at udel.edu Thu Sep 18 11:16:40 2014 From: jmargalo at udel.edu (Jaime Margalotti) Date: Thu, 18 Sep 2014 11:16:40 -0400 Subject: [Archivesspace_Users_Group] accession_processed in Collection Management? Message-ID: <CAMJ5c2pRP5X=BGGQQXbW2dUe_fyTrn6sE+RSx_WSqy+M23R=rg@mail.gmail.com> According to the spreadsheet available on the main ArchivesSpace site ("Accession-CSV-mapping-2013-08-05.xslx") there is supposed to be a boolean field for "processed" under "Collection Management." The only boolean field I see under "Collection Management" is "Rights Determined?" I could make "processing_status" work, but I just wanted to make sure I wasn't missing something. Thanks, Jaime -- Jaime L. Margalotti Senior Assistant Librarian Manuscripts and Archives Department University of Delaware Library Newark, DE 19717-5267 302-831-0554jmargalo at udel.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140918/be3f939c/attachment.html> From michael.rush at yale.edu Thu Sep 18 11:35:47 2014 From: michael.rush at yale.edu (Rush, Michael) Date: Thu, 18 Sep 2014 15:35:47 +0000 Subject: [Archivesspace_Users_Group] User Defined Fields and Money In-Reply-To: <CAMJ5c2q9koSLGmcWW6vYJbVpgpWSBCw3Xks6HggRGT_5eznHmg@mail.gmail.com> References: <CAMJ5c2q9koSLGmcWW6vYJbVpgpWSBCw3Xks6HggRGT_5eznHmg@mail.gmail.com> Message-ID: <C7222B107E2D8B4290E539B439BBC79E23AAAD78@x10-mbx6.yu.yale.edu> Jaime, I?m not the right person to answer your questions re: the differences between the various User Defined Fields, but since you are looking for a solution to recording funding information in accession records, I thought I would point you to a plugin that we at Yale have developed with Hudson Molonglo. It?s called our ?Payments Module?. With it you will be able to create payment subrecords in accession records. Our financial recording needs are probably more complicated than yours, but you will certainly be able to record how much was paid and who you paid it to. See https://github.com/hudmol/payments_module if you want to give it a spin. Mike From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Jaime Margalotti Sent: Thursday, September 18, 2014 10:35 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] User Defined Fields and Money Hi Folks, I'm working on mapping our existing accessions information (currently in an Access database) to ArchivesSpace. It's relatively simple and most things map clearly. Since there isn't any place to put funding information (yet), I need to utilize User Defined fields for two pieces of information: where something was purchased and how much was paid. It would seem like "purchase source" could map to "Text 1," but what about the dollar amount? I'm not a SQL programmer, so I would like a clear explanation about what the differences between "real," "string," "integer," and "text" are before I determine where a monetary amount would go. As far as I can tell, the ArchivesSpace documentation just lists the types of fields available, but doesn't give any advice/examples. Decimals (money) are not integers as I understand them to be defined. Thanks! Jaime -- Jaime L. Margalotti Senior Assistant Librarian Manuscripts and Archives Department University of Delaware Library Newark, DE 19717-5267 302-831-0554 jmargalo at udel.edu<mailto:jmargalo at udel.edu> -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140918/e0cabe3e/attachment.html> From akroeger at unomaha.edu Thu Sep 18 13:14:12 2014 From: akroeger at unomaha.edu (Angela Kroeger) Date: Thu, 18 Sep 2014 17:14:12 +0000 Subject: [Archivesspace_Users_Group] Agent and subject records losing links to resource records and changing sort order of terms and subdivisions Message-ID: <ebda5efad903445ca001d347c3e514df@BLUPR07MB500.namprd07.prod.outlook.com> I have two related issues with subject and agent records. Background: Subject records presently have all terms and subdivisions strung together in a single field. Likewise, agent records presently have the primary part of name and all subordinate units strung together in a single field. We would like to break these out into separate subfields (e.g.: subjects into terms with subdivisions, agents into primary part of name with subordinate names). However, we've run into two problems. Issue #1. This happens every time I edit an agent record or a subject record: If I change even a single character in the primary part of name field (for agents) or first term field (for subjects), that record loses track of all of the resource records that it had been linked to. That is, before editing the record, it shows a list of all linked records. After editing the record, it shows "No records found" under linked records. The only way I've been able to fix this is to manually edit each resource record containing that agent/subject by deleting that agent/subject from the resource record and then adding it back in and re-linking it. Is this a bug? It seems to me that if you change form of a name/subject, all resource records linked to that name/subject should still be linked to that name/subject. To be clear: we can see the agents/subjects in the resource records--we can even follow the link from the resource record to the agent/subject record, but we cannot see a list of linked resource records from the agent/subject record. Even if we arrived at the agent/subject record by following a link from a resource record, the agent/subject will show no linked records, not even the one we just came from. So maybe the links really are present, but are not displaying in the agent or subject records? Is there a fix for this? Waiting a few days for the system to re-index did not help. Issue #2. This happens sometimes, but not all the time, and I can't figure out the pattern: Sometimes when we edit a subject record to put each element into a separate term/subdivision, the record will not retain the correct order of those terms and subdivisions. For example, we had the subject Artist-in-residence programs -- Nebraska -- Omaha, which is a legitimate LCSH with geographic subdivisions. When I edit the record to put Artist-in-residence programs as a topical term followed by Nebraska and Omaha as separate geographic terms, as soon as I save the record, ArchiveSpace automatically re-sorts the terms into this incorrect order: Nebraska -- Omaha -- Artist-in-residence programs. When I edit the record to re-sort them into the proper order, they revert to the incorrect order the instant I save the record. And it's not just that it wants to put the geographic terms first. I've had it go the opposite way. Another example is Omaha (Neb.) -- History. This is a legitimate LCSH in correct order. Yet when I separated it into Omaha (Neb.) as a geographic term followed by History as a topical term, the moment I save the record, ArchivesSpace incorrectly sorts History to the first term. As with the first example, when I manually correct the order, the moment I save, it reverts to the incorrect order. Any ideas on how to enforce our manual sort order for terms and subdivisions? Is this a bug that will be fixed in an upcoming release? I am reluctant to split our subjects into their component terms and subdivisions if we cannot rely on them staying in the correct order. I have not yet had this happen when splitting a name into primary and subordinate parts in an agent record (but then, I've only tried it with one agent record). However, the experience with subject records has made me feel less confident that the pieces will reliably stay in order. (Also, because of issue #1 above, breaking a name into components requires re-linking it from all resource records, another reason I haven't tested this with a large sampling of records.) Thank you. I appreciate any help anyone can offer. Angela Kroeger akroeger at unomaha.edu Archives and Special Collections Associate Dr. C.C. and Mabel L. Criss Library University of Nebraska at Omaha (402) 554-4159 -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140918/bd99d674/attachment.html> From jmargalo at udel.edu Thu Sep 18 14:27:55 2014 From: jmargalo at udel.edu (Jaime Margalotti) Date: Thu, 18 Sep 2014 14:27:55 -0400 Subject: [Archivesspace_Users_Group] User Defined Fields and Money Message-ID: <CAMJ5c2qBubshUv9qmnrb8tvW+jsuwbshjYfrJSDpYkzFVTNM2A@mail.gmail.com> Hi Mike (& others), I've definitely been interested in the code Yale has produced. However, I've been somewhat cautious to implement anything "custom." At the SAA discussion, it sounded like the Yale code was under review for formal inclusion in the near future. I was hoping to just utilize the user defined fields as a temporary solution until it made it into an official release. Has anybody else out there (besides Yale, of course) experimented with the add-on? What did you think? Many thanks! Jaime ------------------------------ Message: 4 Date: Thu, 18 Sep 2014 15:35:47 +0000 From: "Rush, Michael" <michael.rush at yale.edu> To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org> Subject: Re: [Archivesspace_Users_Group] User Defined Fields and Money Message-ID: <C7222B107E2D8B4290E539B439BBC79E23AAAD78 at x10-mbx6.yu.yale.edu> Content-Type: text/plain; charset="utf-8" Jaime, I?m not the right person to answer your questions re: the differences between the various User Defined Fields, but since you are looking for a solution to recording funding information in accession records, I thought I would point you to a plugin that we at Yale have developed with Hudson Molonglo. It?s called our ?Payments Module?. With it you will be able to create payment subrecords in accession records. Our financial recording needs are probably more complicated than yours, but you will certainly be able to record how much was paid and who you paid it to. See https://github.com/hudmol/payments_module if you want to give it a spin. Mike -- Jaime L. Margalotti Senior Assistant Librarian Manuscripts and Archives Department University of Delaware Library Newark, DE 19717-5267 302-831-0554jmargalo at udel.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140918/bfee4a3b/attachment.html> From michael.rush at yale.edu Thu Sep 18 14:47:03 2014 From: michael.rush at yale.edu (Rush, Michael) Date: Thu, 18 Sep 2014 18:47:03 +0000 Subject: [Archivesspace_Users_Group] User Defined Fields and Money In-Reply-To: <CAMJ5c2qBubshUv9qmnrb8tvW+jsuwbshjYfrJSDpYkzFVTNM2A@mail.gmail.com> References: <CAMJ5c2qBubshUv9qmnrb8tvW+jsuwbshjYfrJSDpYkzFVTNM2A@mail.gmail.com> Message-ID: <C7222B107E2D8B4290E539B439BBC79E23AAB136@x10-mbx6.yu.yale.edu> Jaime, To clarify, some of the development work we did with HM is in the process of being vetted for inclusion in the core application. Additionally we developed several plugins, one of which is the Payments Module. There is no plan to incorporate that into the core application. As the functionality provided by the Payments Module is crucial to our work, we accepted the need to make sure that migrates forward as necessary. If that isn?t something you can manage in your shop (or in collaboration with us or others), then the User Defined Fields would be a safer solution. Mike From: Jaime Margalotti [mailto:jmargalo at udel.edu] Sent: Thursday, September 18, 2014 2:28 PM To: archivesspace_users_group at lyralists.lyrasis.org Cc: Rush, Michael Subject: re: User Defined Fields and Money Hi Mike (& others), I've definitely been interested in the code Yale has produced. However, I've been somewhat cautious to implement anything "custom." At the SAA discussion, it sounded like the Yale code was under review for formal inclusion in the near future. I was hoping to just utilize the user defined fields as a temporary solution until it made it into an official release. Has anybody else out there (besides Yale, of course) experimented with the add-on? What did you think? Many thanks! Jaime ------------------------------ Message: 4 Date: Thu, 18 Sep 2014 15:35:47 +0000 From: "Rush, Michael" <michael.rush at yale.edu<mailto:michael.rush at yale.edu>> To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>> Subject: Re: [Archivesspace_Users_Group] User Defined Fields and Money Message-ID: <C7222B107E2D8B4290E539B439BBC79E23AAAD78 at x10-mbx6.yu.yale.edu<mailto:C7222B107E2D8B4290E539B439BBC79E23AAAD78 at x10-mbx6.yu.yale.edu>> Content-Type: text/plain; charset="utf-8" Jaime, I?m not the right person to answer your questions re: the differences between the various User Defined Fields, but since you are looking for a solution to recording funding information in accession records, I thought I would point you to a plugin that we at Yale have developed with Hudson Molonglo. It?s called our ?Payments Module?. With it you will be able to create payment subrecords in accession records. Our financial recording needs are probably more complicated than yours, but you will certainly be able to record how much was paid and who you paid it to. See https://github.com/hudmol/payments_module if you want to give it a spin. Mike -- Jaime L. Margalotti Senior Assistant Librarian Manuscripts and Archives Department University of Delaware Library Newark, DE 19717-5267 302-831-0554 jmargalo at udel.edu<mailto:jmargalo at udel.edu> -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140918/3cfdf90d/attachment.html> From prom at illinois.edu Fri Sep 19 08:55:50 2014 From: prom at illinois.edu (Prom, Christopher John) Date: Fri, 19 Sep 2014 12:55:50 +0000 Subject: [Archivesspace_Users_Group] Multiple Views? In-Reply-To: <C7222B107E2D8B4290E539B439BBC79E23AAB136@x10-mbx6.yu.yale.edu> References: <CAMJ5c2qBubshUv9qmnrb8tvW+jsuwbshjYfrJSDpYkzFVTNM2A@mail.gmail.com> <C7222B107E2D8B4290E539B439BBC79E23AAB136@x10-mbx6.yu.yale.edu> Message-ID: <CA7A6AA3-C0B3-4597-A05F-732976908498@Illinois.edu> We are beginning to look at customization options. If I understand the plugins/local folder, it allows you to override the existing styles/ themes view. Question: Is is possible to use multiple themes in the public interface. For example, repository A wishes to have a blue -based theme, and repository B a brown-based theme. Is this supported? Chris Prom University of Illinois at Urbana-Champaign From sdm7g at virginia.edu Sat Sep 20 16:11:23 2014 From: sdm7g at virginia.edu (Steven Majewski) Date: Sat, 20 Sep 2014 16:11:23 -0400 Subject: [Archivesspace_Users_Group] Transfer/export to another repository on another server ? In-Reply-To: <55110E93-A09C-4BB5-AB27-58B33842CAE8@virginia.edu> References: <55110E93-A09C-4BB5-AB27-58B33842CAE8@virginia.edu> Message-ID: <BA661273-1423-4059-80D9-FB457F7055FF@virginia.edu> I guess I didn?t try the MOST obvious method ? posting to: ./curl_as_osx admin [pwd] -d @3964 http://localhost:8089/repositories/2/resources appears to do what I wanted. ( I will test this further on the whole set of resource I need to move. ) ? Steve Majewski / UVA Alderman Library On Sep 12, 2014, at 4:24 PM, Steven Majewski <sdm7g at virginia.edu> wrote: > > I know I can transfer a resource from one repository to another on the same server. > I there a way to easily move a resource from one ArchivesSpace server instance to another ? > > I know I can export to EAD and reload that again, but we?ve been having enough problems with > EAD import and export that I?ld rather not do it this way. > > I tried what I thought was the obvious API method: > > > ./curl_as_osx admin [pwd] -O http://archives-test.lib.virginia.edu:8089/repositories/9/resources/3964 > > ./curl_as_osx admin [pwd] -d @3964 http://localhost:8089/repositories/2/batch_imports > > But I get this error: > > [ > {"status":[{"id":1,"label":"Reading JSON records","type":"started"},{"id":1,"label":"Reading JSON records","type":"done"},{"id":2,"label":"Validating records and checking links","type":"started"}]}, > {"saved":[],"errors":["Server error: Can not deserialize instance of java.util.LinkedHashMap out of VALUE_STRING token\n at [Source: java.io.FileReader at 51d866d9; line: 1, column: 1]"]} > > ] > > > Is that something that should theoretically work ? Or am I trying to feed it the wrong JSON schema ? > > I only want to move selected records, so a database dump is not a simple way to do it either. > > Are there any other migration tools to help with this problem ? > > > > > ? Steve Majewski / UVA Alderman Library > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140920/f6d10657/attachment.html> -------------- next part -------------- A non-text attachment was scrubbed... Name: smime.p7s Type: application/pkcs7-signature Size: 4943 bytes Desc: not available URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140920/f6d10657/attachment.bin> From ns96 at nyu.edu Mon Sep 22 10:20:05 2014 From: ns96 at nyu.edu (Nathan Stevens) Date: Mon, 22 Sep 2014 10:20:05 -0400 Subject: [Archivesspace_Users_Group] Transfer/export to another repository on another server ? In-Reply-To: <55110E93-A09C-4BB5-AB27-58B33842CAE8@virginia.edu> References: <55110E93-A09C-4BB5-AB27-58B33842CAE8@virginia.edu> Message-ID: <CADi=b=OVBaMYxysj76+YWZa4ymuQEGpoHZ=0WJwj6HKo+FzPmw@mail.gmail.com> Copying resource records from one ASpace instance to an other, using JSON could be problematic. Those JSON resource records may have links to related records (Subjects, Agents, Accessions, Locations, Digital Objects) which won't be valid on the other ASpace instance. Is this situation, you would either get an error, or the record would transfer, but it would be link to the wrong set related records. The solution for this problem is very challenging, and I think the safest way to do this for now is by using EAD import/export once the importers are improved in the next ASpace release. On Fri, Sep 12, 2014 at 4:24 PM, Steven Majewski <sdm7g at virginia.edu> wrote: > > I know I can transfer a resource from one repository to another on the > same server. > I there a way to easily move a resource from one ArchivesSpace server > instance to another ? > > I know I can export to EAD and reload that again, but we?ve been having > enough problems with > EAD import and export that I?ld rather not do it this way. > > I tried what I thought was the obvious API method: > > > ./curl_as_osx admin [pwd] -O > http://archives-test.lib.virginia.edu:8089/repositories/9/resources/3964 > > ./curl_as_osx admin [pwd] -d @3964 > http://localhost:8089/repositories/2/batch_imports > > But I get this error: > > [ > {"status":[{"id":1,"label":"Reading JSON > records","type":"started"},{"id":1,"label":"Reading > JSON records","type":"done"},{"id":2,"label":"Validating records and > checking links","type":"started"}]}, > {"saved":[],"errors":["Server error: Can not deserialize instance of > java.util.LinkedHashMap out of VALUE_STRING token\n at [Source: > java.io.FileReader at 51d866d9; line: 1, column: 1]"]} > > ] > > > Is that something that should theoretically work ? Or am I trying to feed > it the wrong JSON schema ? > > I only want to move selected records, so a database dump is not a simple > way to do it either. > > Are there any other migration tools to help with this problem ? > > > > > ? Steve Majewski / UVA Alderman Library > > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -- Nathan Stevens Programmer/Analyst Digital Library Technology Services New York University 1212-998-2653 ns96 at nyu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140922/fe019c94/attachment.html> From dsimmons at siu.edu Mon Sep 22 11:11:18 2014 From: dsimmons at siu.edu (Douglas James Simmons) Date: Mon, 22 Sep 2014 15:11:18 +0000 Subject: [Archivesspace_Users_Group] performance issues In-Reply-To: <1410900728814.67188@lyrasis.org> References: <0399def68ada4bd294fd513f9e798f54@IT-EXCMB4.ad.siu.edu> <1410883449693.68079@lyrasis.org>, <396b99fdd80b49d6bb095457956b87b8@IT-EXCMB4.ad.siu.edu> <1410900728814.67188@lyrasis.org> Message-ID: <3b96565d2af24737af8cbe4142b6a5c2@IT-EXCMB4.ad.siu.edu> Somehow, I missed this response until now. I will implement these changes as soon as I can. Hopefully, I'll be able to report visible improvements. Thank you very much! Doug Simmons SIU Morris Library -----Original Message----- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Tuesday, September 16, 2014 3:52 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] performance issues Hey Douglas, So, off the bat I'd suggest upgrading to Java 7, which is recommended version for Aspace. I'd also suggest using Oracle java instead of OpenJDK, as I think most people see much better performance. Also, since you have 4G of RAM, you can bump that heap up from 1024m, probably to 2G or even 3G. Without changing the heap, the application will only use that 1G allocated to the java heap. You can do this by setting the ASPACE_JAVA_XMX system variable to '-Xmx2048m'. Bumping the PermGen to 512m might also help ( ASPACE_JAVA_MAXPERMSIZE ). I'd try those fixes first, and I'm willing to bet you'll see some improvement.. b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Douglas James Simmons <dsimmons at siu.edu> Sent: Tuesday, September 16, 2014 8:07 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] performance issues This is a default install of aspace running Jetty. The last test migration was a few weeks ago, so I would have thought all indexing was finished long ago. We have a local mysql: mysql Ver 14.14 Distrib 5.5.38, for debian-linux-gnu (x86_64) using readline 6.2 We have 27G disk available on the 4-core/4GB Ubuntu KVM VM. More details below. Thanks very much for looking into this! Doug Simmon SIUC Morris Library JVM Runtime OpenJDK 64-Bit Server VM (23.25-b01) Processors 4 Args -Dfile.encoding=UTF-8 -XX:MaxPermSize=256m -Xss2m -Xmx1024m -Darchivesspace-daemon=yes Solr Java Properties ASPACE_LAUNCHER_BASE /var/www/archivesspace archivesspace-daemon yes aspace.?config.?data_directory /var/www/archivesspace/data aspace.?config.?frontend_cookie_secret 417672d64050640f996c29db809ae47f aspace.?config.?public_cookie_secret aee9b14a299462d15767861bed03c653 aspace.?config.?public_user_secret 075837e5ea6c7133cf6bffd383d61e6c aspace.?config.?search_user_secret e6d00d9adb3df6beb9dcbd4f6459e5a5 aspace.?config.?staff_user_secret 3bc6d8720f849a7a921dae705bd3aeaa aspace.?launcher.?base /var/www/archivesspace file.?encoding UTF-8 file.?encoding.?pkg sun.io file.?separator / java.?awt.?graphicsenv sun.awt.X11GraphicsEnvironment java.?awt.?headless true java.?awt.?printerjob sun.print.PSPrinterJob java.?class.?path lib/mysql-connector-java-5.1.28.jar lib/common.jar lib/jsoup-1.7.2.jar launcher/lib/servlet-api-3.0.jar launcher/lib/jetty-all-8.1.5.v20120716.jar /var/www/archivesspace/gems/gems/jruby-jars-1.7.6/lib/jruby-stdlib-complete-1.7.6.jar /var/www/archivesspace/gems/gems/jruby-jars-1.7.6/lib/jruby-core-complete-1.7.6.jar /var/www/archivesspace/gems/gems/jruby-rack-1.1.12/lib/jruby-rack-1.1.12.jar java.?class.?version 50.0 java.?endorsed.?dirs /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/endorsed java.?ext.?dirs /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/ext /usr/java/packages/lib/ext java.?home /usr/lib/jvm/java-6-openjdk-amd64/jre java.?io.?tmpdir /var/www/archivesspace/data/tmp java.?library.?path /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/amd64/server /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/amd64 /usr/lib/jvm/java-6-openjdk-amd64/jre/../lib/amd64 /usr/java/packages/lib/amd64 /usr/lib/x86_64-linux-gnu/jni /lib/x86_64-linux-gnu /usr/lib/x86_64-linux-gnu /usr/lib/jni /lib /usr/lib java.?net.?preferIPv4Stack true java.?runtime.?name OpenJDK Runtime Environment java.?runtime.?version 1.6.0_32-b32 java.?specification.?name Java Platform API Specification java.?specification.?vendor Sun Microsystems Inc. java.?specification.?version 1.6 java.?vendor Sun Microsystems Inc. java.?vendor.?url http://java.sun.com/ java.?vendor.?url.?bug http://java.sun.com/cgi-bin/bugreport.cgi java.?version 1.6.0_32 java.?vm.?info mixed mode java.?vm.?name OpenJDK 64-Bit Server VM java.?vm.?specification.?name Java Virtual Machine Specification java.?vm.?specification.?vendor Sun Microsystems Inc. java.?vm.?specification.?version 1.0 java.?vm.?vendor Sun Microsystems Inc. java.?vm.?version 23.25-b01 jruby.?management.?enabled true line.?separator \n org.?eclipse.?jetty.?server.?handler.?LEVEL WARN org.?eclipse.?jetty.?webapp.?LEVEL WARN os.?arch amd64 os.?name Linux os.?version 3.13.0-35-generic path.?separator : solr.?data.?dir /var/www/archivesspace/data/solr_index solr.?solr.?home /var/www/archivesspace/data/solr_home sun.?arch.?data.?model 64 sun.?boot.?class.?path /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/resources.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/rt.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/sunrsasign.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/jsse.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/jce.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/charsets.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/jfr.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/netx.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/plugin.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/rhino.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/classes sun.?boot.?library.?path /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/amd64 sun.?cpu.?endian little sun.?cpu.?isalist sun.?io.?unicode.?encoding UnicodeLittle sun.?java.?command org.jruby.Main --disable-gems --1.9 launcher/launcher.rb sun.?java.?launcher SUN_STANDARD sun.?jnu.?encoding UTF-8 sun.?management.?compiler HotSpot 64-Bit Tiered Compilers sun.?os.?patch.?level unknown user.?country US user.?dir /var/www/archivesspace user.?home /root user.?language en user.?name root user.?timezone America/Chicago -----Original Message----- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Tuesday, September 16, 2014 11:04 AM To: Archivesspace Users Group (archivesspace_users_group at lyralists.lyrasis.org) Subject: Re: [Archivesspace_Users_Group] performance issues Hi Douglas, Some quesitons: what is the heap space settings? are you running with jetty or tomcat? and have you made any tweaks to the default setting? What your seeing in the logs indicates that the system is indexing the records. Did you do a migration recently? b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Douglas James Simmons <dsimmons at siu.edu> Sent: Tuesday, September 16, 2014 5:42 PM To: Archivesspace Users Group (archivesspace_users_group at lyralists.lyrasis.org) Subject: [Archivesspace_Users_Group] performance issues I've not found the aspace interface to be fast enough for production use. Some of the retrievals it does while browsing take long enough that I wonder if I'm accidentally running in some sort of debug mode. Does such a thing exist? The VM our pilot is on is a 4-core/4gb instance which should be overkill for the six users we have during the pilot. Log spam in general is pretty bad with aspace, another reason I wonder if I'm running in some kind of debug mode. Frequently I notice that java claims all the cores and the machine really begins to lag. I looked at the solr interface without really knowing what I'm looking for, is there some info there which would help me figure out what is locking up the java process? At present the system is making log entries like "Indexed 12325 of 37427 archival_object records in repository University Archives" but I didn't delete the index to force a new one and I'm not sure why re-indexing would take so much processor time when we aren't changing anything. Thanks in advance for any suggestions as to how to diagnose the poor performance. Doug Simmons Procedures and Systems Analyst II MORRIS LIBRARY - SYSTEMS MAIL CODE 6632 SOUTHERN ILLINOIS UNIVERSITY 605 AGRICULTURE DRIVE CARBONDALE, ILLINOIS 62901 dsimmons at lib.siu.edu P: 618/453-1026 F: 618/453-3031 LIB.SIU.EDU _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group From sdm7g at virginia.edu Mon Sep 22 12:39:39 2014 From: sdm7g at virginia.edu (Steven Majewski) Date: Mon, 22 Sep 2014 12:39:39 -0400 Subject: [Archivesspace_Users_Group] Transfer/export to another repository on another server ? In-Reply-To: <CADi=b=OVBaMYxysj76+YWZa4ymuQEGpoHZ=0WJwj6HKo+FzPmw@mail.gmail.com> References: <55110E93-A09C-4BB5-AB27-58B33842CAE8@virginia.edu> <CADi=b=OVBaMYxysj76+YWZa4ymuQEGpoHZ=0WJwj6HKo+FzPmw@mail.gmail.com> Message-ID: <D16ABF3B-7534-4675-ACEC-309DE74646A4@virginia.edu> On Sep 22, 2014, at 10:20 AM, Nathan Stevens <ns96 at nyu.edu> wrote: > Copying resource records from one ASpace instance to an other, using JSON > could be problematic. Those JSON resource records may have links to related records (Subjects, Agents, Accessions, Locations, Digital Objects) which won't be valid on the other ASpace instance. Is this situation, you would either get an error, or the record would transfer, but it would be link to the wrong set related records. > That?s what I was afraid of. :-( > The solution for this problem is very challenging, and I think the safest way to do this for now is by using EAD import/export once the importers are improved in the next ASpace release. > > My understanding, so far: GET/POST repositories/:repo/resources/:id returns or takes a JSONModel(:resource) POST /repositories/:repo_id/batch_imports takes a JSON array of, in the example I?ve dumped, jsonmodel_type:resource and several jsonmodel_type:archival_object and possibly other types as well. These nodes are linked by temporary URIs like, for example: "uri" : "/repositories/import/archival_objects/import_9155986b-6520-45cc-ba43-d06e29d925e4", "resource" : { "ref" : "/repositories/import/resources/import_d04f091f-9611-4128-bb9c-91d7c4843db1" }, I assume those URI?s have to match up like id/idref?s and that the batch import creates those temporary URIs and then converts them to the permanent ids. It would be nice if there were a matching API call to output the entire resource tree in that format. I saw that there was a: GET /repositories/:repo_id/resources/:id/tree in the API, which I hoped would do that. It appears to return the tree of archival_objects attached to the resource, but in a different format: it appears to be a single resource tree with embedded child nodes. ( I don?t yet know if those child nodes are complete, or if they just represent the structure and require additional API GET calls to retrieve the children. ) So, it would appear that I need either an external program to convert the output of a GET?/tree into the input of a POST?/batch_imports, or else add the missing API methods to the backend. Although the fact that those API methods are missing makes me think there are even more complications that aren?t yet obvious to me. ? Steve Majewski / UVA Alderman Library [ P.S. Is the an ETA for the next AS release ? ] > > On Fri, Sep 12, 2014 at 4:24 PM, Steven Majewski <sdm7g at virginia.edu> wrote: > > I know I can transfer a resource from one repository to another on the same server. > I there a way to easily move a resource from one ArchivesSpace server instance to another ? > > I know I can export to EAD and reload that again, but we?ve been having enough problems with > EAD import and export that I?ld rather not do it this way. > > I tried what I thought was the obvious API method: > > > ./curl_as_osx admin [pwd] -O http://archives-test.lib.virginia.edu:8089/repositories/9/resources/3964 > > ./curl_as_osx admin [pwd] -d @3964 http://localhost:8089/repositories/2/batch_imports > > But I get this error: > > [ > {"status":[{"id":1,"label":"Reading JSON records","type":"started"},{"id":1,"label":"Reading JSON records","type":"done"},{"id":2,"label":"Validating records and checking links","type":"started"}]}, > {"saved":[],"errors":["Server error: Can not deserialize instance of java.util.LinkedHashMap out of VALUE_STRING token\n at [Source: java.io.FileReader at 51d866d9; line: 1, column: 1]"]} > > ] > > > Is that something that should theoretically work ? Or am I trying to feed it the wrong JSON schema ? > > I only want to move selected records, so a database dump is not a simple way to do it either. > > Are there any other migration tools to help with this problem ? > > > > > ? Steve Majewski / UVA Alderman Library > > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > > > > -- > Nathan Stevens > Programmer/Analyst > Digital Library Technology Services > New York University > > 1212-998-2653 > ns96 at nyu.edu > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140922/62642242/attachment.html> -------------- next part -------------- A non-text attachment was scrubbed... Name: smime.p7s Type: application/pkcs7-signature Size: 4943 bytes Desc: not available URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140922/62642242/attachment.bin> From dsimmons at siu.edu Mon Sep 22 14:15:42 2014 From: dsimmons at siu.edu (Douglas James Simmons) Date: Mon, 22 Sep 2014 18:15:42 +0000 Subject: [Archivesspace_Users_Group] performance issues In-Reply-To: <1410900728814.67188@lyrasis.org> References: <0399def68ada4bd294fd513f9e798f54@IT-EXCMB4.ad.siu.edu> <1410883449693.68079@lyrasis.org>, <396b99fdd80b49d6bb095457956b87b8@IT-EXCMB4.ad.siu.edu> <1410900728814.67188@lyrasis.org> Message-ID: <9a410ea949fb493082b039e16b9559cb@IT-EXCMB4.ad.siu.edu> Chris, I want you to know that I see a definite improvement in the responsiveness of our aspace pilot, now that we are running Java(TM) SE Runtime Environment (build 1.7.0_67-b01) and I made the memory setting changes in archivesspace.sh - thanks! FYI, Java is still operating at over 300% cpu "commit" on this 4-core system. Are there any cpu affinity settings, or some other optimization tool like that at the system level, which would further increase the efficiency of the installation? It seems very unusual to have what is essentially an idle process keeping the server so busy. Thanks again for your help! Doug Simmons -----Original Message----- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Tuesday, September 16, 2014 3:52 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] performance issues Hey Douglas, So, off the bat I'd suggest upgrading to Java 7, which is recommended version for Aspace. I'd also suggest using Oracle java instead of OpenJDK, as I think most people see much better performance. Also, since you have 4G of RAM, you can bump that heap up from 1024m, probably to 2G or even 3G. Without changing the heap, the application will only use that 1G allocated to the java heap. You can do this by setting the ASPACE_JAVA_XMX system variable to '-Xmx2048m'. Bumping the PermGen to 512m might also help ( ASPACE_JAVA_MAXPERMSIZE ). I'd try those fixes first, and I'm willing to bet you'll see some improvement.. b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Douglas James Simmons <dsimmons at siu.edu> Sent: Tuesday, September 16, 2014 8:07 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] performance issues This is a default install of aspace running Jetty. The last test migration was a few weeks ago, so I would have thought all indexing was finished long ago. We have a local mysql: mysql Ver 14.14 Distrib 5.5.38, for debian-linux-gnu (x86_64) using readline 6.2 We have 27G disk available on the 4-core/4GB Ubuntu KVM VM. More details below. Thanks very much for looking into this! Doug Simmon SIUC Morris Library JVM Runtime OpenJDK 64-Bit Server VM (23.25-b01) Processors 4 Args -Dfile.encoding=UTF-8 -XX:MaxPermSize=256m -Xss2m -Xmx1024m -Darchivesspace-daemon=yes Solr Java Properties ASPACE_LAUNCHER_BASE /var/www/archivesspace archivesspace-daemon yes aspace.?config.?data_directory /var/www/archivesspace/data aspace.?config.?frontend_cookie_secret 417672d64050640f996c29db809ae47f aspace.?config.?public_cookie_secret aee9b14a299462d15767861bed03c653 aspace.?config.?public_user_secret 075837e5ea6c7133cf6bffd383d61e6c aspace.?config.?search_user_secret e6d00d9adb3df6beb9dcbd4f6459e5a5 aspace.?config.?staff_user_secret 3bc6d8720f849a7a921dae705bd3aeaa aspace.?launcher.?base /var/www/archivesspace file.?encoding UTF-8 file.?encoding.?pkg sun.io file.?separator / java.?awt.?graphicsenv sun.awt.X11GraphicsEnvironment java.?awt.?headless true java.?awt.?printerjob sun.print.PSPrinterJob java.?class.?path lib/mysql-connector-java-5.1.28.jar lib/common.jar lib/jsoup-1.7.2.jar launcher/lib/servlet-api-3.0.jar launcher/lib/jetty-all-8.1.5.v20120716.jar /var/www/archivesspace/gems/gems/jruby-jars-1.7.6/lib/jruby-stdlib-complete-1.7.6.jar /var/www/archivesspace/gems/gems/jruby-jars-1.7.6/lib/jruby-core-complete-1.7.6.jar /var/www/archivesspace/gems/gems/jruby-rack-1.1.12/lib/jruby-rack-1.1.12.jar java.?class.?version 50.0 java.?endorsed.?dirs /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/endorsed java.?ext.?dirs /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/ext /usr/java/packages/lib/ext java.?home /usr/lib/jvm/java-6-openjdk-amd64/jre java.?io.?tmpdir /var/www/archivesspace/data/tmp java.?library.?path /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/amd64/server /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/amd64 /usr/lib/jvm/java-6-openjdk-amd64/jre/../lib/amd64 /usr/java/packages/lib/amd64 /usr/lib/x86_64-linux-gnu/jni /lib/x86_64-linux-gnu /usr/lib/x86_64-linux-gnu /usr/lib/jni /lib /usr/lib java.?net.?preferIPv4Stack true java.?runtime.?name OpenJDK Runtime Environment java.?runtime.?version 1.6.0_32-b32 java.?specification.?name Java Platform API Specification java.?specification.?vendor Sun Microsystems Inc. java.?specification.?version 1.6 java.?vendor Sun Microsystems Inc. java.?vendor.?url http://java.sun.com/ java.?vendor.?url.?bug http://java.sun.com/cgi-bin/bugreport.cgi java.?version 1.6.0_32 java.?vm.?info mixed mode java.?vm.?name OpenJDK 64-Bit Server VM java.?vm.?specification.?name Java Virtual Machine Specification java.?vm.?specification.?vendor Sun Microsystems Inc. java.?vm.?specification.?version 1.0 java.?vm.?vendor Sun Microsystems Inc. java.?vm.?version 23.25-b01 jruby.?management.?enabled true line.?separator \n org.?eclipse.?jetty.?server.?handler.?LEVEL WARN org.?eclipse.?jetty.?webapp.?LEVEL WARN os.?arch amd64 os.?name Linux os.?version 3.13.0-35-generic path.?separator : solr.?data.?dir /var/www/archivesspace/data/solr_index solr.?solr.?home /var/www/archivesspace/data/solr_home sun.?arch.?data.?model 64 sun.?boot.?class.?path /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/resources.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/rt.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/sunrsasign.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/jsse.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/jce.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/charsets.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/jfr.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/netx.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/plugin.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/rhino.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/classes sun.?boot.?library.?path /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/amd64 sun.?cpu.?endian little sun.?cpu.?isalist sun.?io.?unicode.?encoding UnicodeLittle sun.?java.?command org.jruby.Main --disable-gems --1.9 launcher/launcher.rb sun.?java.?launcher SUN_STANDARD sun.?jnu.?encoding UTF-8 sun.?management.?compiler HotSpot 64-Bit Tiered Compilers sun.?os.?patch.?level unknown user.?country US user.?dir /var/www/archivesspace user.?home /root user.?language en user.?name root user.?timezone America/Chicago -----Original Message----- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Tuesday, September 16, 2014 11:04 AM To: Archivesspace Users Group (archivesspace_users_group at lyralists.lyrasis.org) Subject: Re: [Archivesspace_Users_Group] performance issues Hi Douglas, Some quesitons: what is the heap space settings? are you running with jetty or tomcat? and have you made any tweaks to the default setting? What your seeing in the logs indicates that the system is indexing the records. Did you do a migration recently? b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Douglas James Simmons <dsimmons at siu.edu> Sent: Tuesday, September 16, 2014 5:42 PM To: Archivesspace Users Group (archivesspace_users_group at lyralists.lyrasis.org) Subject: [Archivesspace_Users_Group] performance issues I've not found the aspace interface to be fast enough for production use. Some of the retrievals it does while browsing take long enough that I wonder if I'm accidentally running in some sort of debug mode. Does such a thing exist? The VM our pilot is on is a 4-core/4gb instance which should be overkill for the six users we have during the pilot. Log spam in general is pretty bad with aspace, another reason I wonder if I'm running in some kind of debug mode. Frequently I notice that java claims all the cores and the machine really begins to lag. I looked at the solr interface without really knowing what I'm looking for, is there some info there which would help me figure out what is locking up the java process? At present the system is making log entries like "Indexed 12325 of 37427 archival_object records in repository University Archives" but I didn't delete the index to force a new one and I'm not sure why re-indexing would take so much processor time when we aren't changing anything. Thanks in advance for any suggestions as to how to diagnose the poor performance. Doug Simmons Procedures and Systems Analyst II MORRIS LIBRARY - SYSTEMS MAIL CODE 6632 SOUTHERN ILLINOIS UNIVERSITY 605 AGRICULTURE DRIVE CARBONDALE, ILLINOIS 62901 dsimmons at lib.siu.edu P: 618/453-1026 F: 618/453-3031 LIB.SIU.EDU _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group From ns96 at nyu.edu Mon Sep 22 14:27:49 2014 From: ns96 at nyu.edu (Nathan Stevens) Date: Mon, 22 Sep 2014 14:27:49 -0400 Subject: [Archivesspace_Users_Group] Transfer/export to another repository on another server ? In-Reply-To: <D16ABF3B-7534-4675-ACEC-309DE74646A4@virginia.edu> References: <55110E93-A09C-4BB5-AB27-58B33842CAE8@virginia.edu> <CADi=b=OVBaMYxysj76+YWZa4ymuQEGpoHZ=0WJwj6HKo+FzPmw@mail.gmail.com> <D16ABF3B-7534-4675-ACEC-309DE74646A4@virginia.edu> Message-ID: <CADi=b=NsO4gKbfiuy7QapvxD0-g8+O+R9dN_K_AoS_up2ukP3g@mail.gmail.com> I believe the next ASpace version should be out in a couple of weeks. As for getting the entire Resource record and it's children, here is the response sent to another user by the ASpace developer who wanted to do something similar. *I don't think there is a way to do this currently for a resource in on REST call. I think the concern would be this could return a very large JSON response ( and load on the DB) , since resources can have a large number of children. * *The current practice is to get the tree ( which returns URIs, titles, and some of the basic MD) and load the children as needed...* *I just threw something together that might work for you here => https://gist.github.com/cfitz/e29389c3f3830f589700 <https://gist.github.com/cfitz/e29389c3f3830f589700>* *It's in ruby and it requires the rest-client gem <https://github.com/rest-client/rest-client>. ( $ gem install rest-client ... not to be confused with the annoyingly named "restclient" gem)* This will get a resource, then iterate through the children and merge in the their records and spit out the resource JSON files into a directory. Hopefully it gives you the general idea... Let me know if you have any questions... On Mon, Sep 22, 2014 at 12:39 PM, Steven Majewski <sdm7g at virginia.edu> wrote: > > On Sep 22, 2014, at 10:20 AM, Nathan Stevens <ns96 at nyu.edu> wrote: > > Copying resource records from one ASpace instance to an other, using JSON > could be problematic. Those JSON resource records may have links to > related records (Subjects, Agents, Accessions, Locations, Digital Objects) > which won't be valid on the other ASpace instance. Is this situation, you > would either get an error, or the record would transfer, but it would be > link to the wrong set related records. > > > > That?s what I was afraid of. :-( > > The solution for this problem is very challenging, and I think the safest > way to do this for now is by using EAD import/export once the importers are > improved in the next ASpace release. > > > > My understanding, so far: > > GET/POST repositories/:repo/resources/:id returns or takes > a JSONModel(:resource) > > POST /repositories/:repo_id/batch_imports takes a JSON array of, in the > example I?ve dumped, > jsonmodel_type:resource and several > jsonmodel_type:archival_object > and possibly other types as well. > These nodes are linked by temporary URIs like, for example: > > "uri" : > "/repositories/import/archival_objects/import_9155986b-6520-45cc-ba43-d06e29d925e4", > "resource" : { > "ref" : > "/repositories/import/resources/import_d04f091f-9611-4128-bb9c-91d7c4843db1" > }, > > I assume those URI?s have to match up like id/idref?s and that the batch > import creates those temporary URIs > and then converts them to the permanent ids. > > It would be nice if there were a matching API call to output the entire > resource tree in that format. > > I saw that there was a: GET /repositories/:repo_id/resources/:id/tree in > the API, which I hoped would do that. > It appears to return the tree of archival_objects attached to the > resource, but in a different format: it appears > to be a single resource tree with embedded child nodes. ( I don?t yet > know if those child nodes are complete, > or if they just represent the structure and require additional API GET > calls to retrieve the children. ) > > > So, it would appear that I need either an external program to convert the > output of a GET?/tree into the > input of a POST?/batch_imports, or else add the missing API methods to the > backend. > > Although the fact that those API methods are missing makes me think there > are even more complications > that aren?t yet obvious to me. > > > ? Steve Majewski / UVA Alderman Library > > > [ P.S. Is the an ETA for the next AS release ? ] > > > > On Fri, Sep 12, 2014 at 4:24 PM, Steven Majewski <sdm7g at virginia.edu> > wrote: > >> >> I know I can transfer a resource from one repository to another on the >> same server. >> I there a way to easily move a resource from one ArchivesSpace server >> instance to another ? >> >> I know I can export to EAD and reload that again, but we?ve been having >> enough problems with >> EAD import and export that I?ld rather not do it this way. >> >> I tried what I thought was the obvious API method: >> >> >> ./curl_as_osx admin [pwd] -O >> http://archives-test.lib.virginia.edu:8089/repositories/9/resources/3964 >> >> ./curl_as_osx admin [pwd] -d @3964 >> http://localhost:8089/repositories/2/batch_imports >> >> But I get this error: >> >> [ >> {"status":[{"id":1,"label":"Reading JSON >> records","type":"started"},{"id":1,"label":"Reading >> JSON records","type":"done"},{"id":2,"label":"Validating records and >> checking links","type":"started"}]}, >> {"saved":[],"errors":["Server error: Can not deserialize instance of >> java.util.LinkedHashMap out of VALUE_STRING token\n at [Source: >> java.io.FileReader at 51d866d9; line: 1, column: 1]"]} >> >> ] >> >> >> Is that something that should theoretically work ? Or am I trying to feed >> it the wrong JSON schema ? >> >> I only want to move selected records, so a database dump is not a simple >> way to do it either. >> >> Are there any other migration tools to help with this problem ? >> >> >> >> >> ? Steve Majewski / UVA Alderman Library >> >> >> >> _______________________________________________ >> Archivesspace_Users_Group mailing list >> Archivesspace_Users_Group at lyralists.lyrasis.org >> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group >> >> > > > -- > Nathan Stevens > Programmer/Analyst > Digital Library Technology Services > New York University > > 1212-998-2653 > ns96 at nyu.edu > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -- Nathan Stevens Programmer/Analyst Digital Library Technology Services New York University 1212-998-2653 ns96 at nyu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140922/4df00487/attachment.html> From Chris.Fitzpatrick at lyrasis.org Mon Sep 22 14:44:48 2014 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Mon, 22 Sep 2014 18:44:48 +0000 Subject: [Archivesspace_Users_Group] Agent and subject records losing links to resource records and changing sort order of terms and subdivisions In-Reply-To: <ebda5efad903445ca001d347c3e514df@BLUPR07MB500.namprd07.prod.outlook.com> References: <ebda5efad903445ca001d347c3e514df@BLUPR07MB500.namprd07.prod.outlook.com> Message-ID: <1411411487331.297@lyrasis.org> Hi Angela, Thanks for this. Both issues are known bugs that have fixes in place for the next release coming at the end of this month. Issue 1 is one where editing subjects has to include a callback to reindex the resource record, since the "Related Resource" widget is simply doing a text search for the subject terms. The link is still there in the database ,which is why you can see the subject still linked in the resource page. Issue #2 has also been a problem for several people. What's happening is that the subjects are being sorted on their subject id, rather than the id that relates the subject to the resource. Therefore, the subject that's displayed first is the subject that was created in the system first...not the subject that was related to the resource first. This has also been fixed and will be resolved in the next release. Sorry about about the issues, but thanks for reporting them to the list. It's very much appreciated. b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Angela Kroeger <akroeger at unomaha.edu> Sent: Thursday, September 18, 2014 7:14 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Agent and subject records losing links to resource records and changing sort order of terms and subdivisions I have two related issues with subject and agent records. Background: Subject records presently have all terms and subdivisions strung together in a single field. Likewise, agent records presently have the primary part of name and all subordinate units strung together in a single field. We would like to break these out into separate subfields (e.g.: subjects into terms with subdivisions, agents into primary part of name with subordinate names). However, we've run into two problems. Issue #1. This happens every time I edit an agent record or a subject record: If I change even a single character in the primary part of name field (for agents) or first term field (for subjects), that record loses track of all of the resource records that it had been linked to. That is, before editing the record, it shows a list of all linked records. After editing the record, it shows "No records found" under linked records. The only way I've been able to fix this is to manually edit each resource record containing that agent/subject by deleting that agent/subject from the resource record and then adding it back in and re-linking it. Is this a bug? It seems to me that if you change form of a name/subject, all resource records linked to that name/subject should still be linked to that name/subject. To be clear: we can see the agents/subjects in the resource records--we can even follow the link from the resource record to the agent/subject record, but we cannot see a list of linked resource records from the agent/subject record. Even if we arrived at the agent/subject record by following a link from a resource record, the agent/subject will show no linked records, not even the one we just came from. So maybe the links really are present, but are not displaying in the agent or subject records? Is there a fix for this? Waiting a few days for the system to re-index did not help. Issue #2. This happens sometimes, but not all the time, and I can't figure out the pattern: Sometimes when we edit a subject record to put each element into a separate term/subdivision, the record will not retain the correct order of those terms and subdivisions. For example, we had the subject Artist-in-residence programs -- Nebraska -- Omaha, which is a legitimate LCSH with geographic subdivisions. When I edit the record to put Artist-in-residence programs as a topical term followed by Nebraska and Omaha as separate geographic terms, as soon as I save the record, ArchiveSpace automatically re-sorts the terms into this incorrect order: Nebraska -- Omaha -- Artist-in-residence programs. When I edit the record to re-sort them into the proper order, they revert to the incorrect order the instant I save the record. And it's not just that it wants to put the geographic terms first. I've had it go the opposite way. Another example is Omaha (Neb.) -- History. This is a legitimate LCSH in correct order. Yet when I separated it into Omaha (Neb.) as a geographic term followed by History as a topical term, the moment I save the record, ArchivesSpace incorrectly sorts History to the first term. As with the first example, when I manually correct the order, the moment I save, it reverts to the incorrect order. Any ideas on how to enforce our manual sort order for terms and subdivisions? Is this a bug that will be fixed in an upcoming release? I am reluctant to split our subjects into their component terms and subdivisions if we cannot rely on them staying in the correct order. I have not yet had this happen when splitting a name into primary and subordinate parts in an agent record (but then, I've only tried it with one agent record). However, the experience with subject records has made me feel less confident that the pieces will reliably stay in order. (Also, because of issue #1 above, breaking a name into components requires re-linking it from all resource records, another reason I haven't tested this with a large sampling of records.) Thank you. I appreciate any help anyone can offer. Angela Kroeger akroeger at unomaha.edu Archives and Special Collections Associate Dr. C.C. and Mabel L. Criss Library University of Nebraska at Omaha (402) 554-4159 -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140922/2b6704c7/attachment.html> From Chris.Fitzpatrick at lyrasis.org Mon Sep 22 15:02:14 2014 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Mon, 22 Sep 2014 19:02:14 +0000 Subject: [Archivesspace_Users_Group] Multiple Views? In-Reply-To: <CA7A6AA3-C0B3-4597-A05F-732976908498@Illinois.edu> References: <CAMJ5c2qBubshUv9qmnrb8tvW+jsuwbshjYfrJSDpYkzFVTNM2A@mail.gmail.com> <C7222B107E2D8B4290E539B439BBC79E23AAB136@x10-mbx6.yu.yale.edu>, <CA7A6AA3-C0B3-4597-A05F-732976908498@Illinois.edu> Message-ID: <1411412534088.95417@lyrasis.org> Hi Chris, Well, this is possible, but... it would require a plugin. The public app is a Rails app, so themes are in that Rails convention. You would probably have to override this helper: https://github.com/archivesspace/archivesspace/blob/master/public/app/helpers/application_helper.rb#L3-L8 Something that checks if there's a defined them for the selected repository...like def include_theme_css css = "" # pull in bootstrap css += stylesheet_link_tag("themes/#{ArchivesSpacePublic::Application.config.public_theme}/bootstrap", :media => "all") # if there's a repo_id, include the css them found in app/assets/stylesheets/themes/default/{REPO_ID}.less if params[:repo_id] css += stylesheet_link_tag("themes/#{ArchivesSpacePublic::Application.config.public_theme}/#{params[:repo_id]", :media => "all") else # not repo_id param, just use the application default css += stylesheet_link_tag("themes/#{ArchivesSpacePublic::Application.config.public_theme}/application", :media => "all") end css.html_safe end Something like that... b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Prom, Christopher John <prom at illinois.edu> Sent: Friday, September 19, 2014 2:55 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Multiple Views? We are beginning to look at customization options. If I understand the plugins/local folder, it allows you to override the existing styles/ themes view. Question: Is is possible to use multiple themes in the public interface. For example, repository A wishes to have a blue -based theme, and repository B a brown-based theme. Is this supported? Chris Prom University of Illinois at Urbana-Champaign _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group From akroeger at unomaha.edu Mon Sep 22 15:49:41 2014 From: akroeger at unomaha.edu (Angela Kroeger) Date: Mon, 22 Sep 2014 19:49:41 +0000 Subject: [Archivesspace_Users_Group] Agent and subject records losing links to resource records and changing sort order of terms and subdivisions In-Reply-To: <1411411487331.297@lyrasis.org> References: <ebda5efad903445ca001d347c3e514df@BLUPR07MB500.namprd07.prod.outlook.com> <1411411487331.297@lyrasis.org> Message-ID: <f0a8cf8c642e4ff6b5648791b80a49c3@BLUPR07MB500.namprd07.prod.outlook.com> Chris, Thank you so much! I am greatly relieved to know these will both be resolved in the upcoming release. I also really appreciate your clear explanations as to exactly what is causing these bugs. Thanks, again. --Angela From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Monday, September 22, 2014 1:45 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] Agent and subject records losing links to resource records and changing sort order of terms and subdivisions Hi Angela, Thanks for this. Both issues are known bugs that have fixes in place for the next release coming at the end of this month. Issue 1 is one where editing subjects has to include a callback to reindex the resource record, since the "Related Resource" widget is simply doing a text search for the subject terms. The link is still there in the database ,which is why you can see the subject still linked in the resource page. Issue #2 has also been a problem for several people. What's happening is that the subjects are being sorted on their subject id, rather than the id that relates the subject to the resource. Therefore, the subject that's displayed first is the subject that was created in the system first...not the subject that was related to the resource first. This has also been fixed and will be resolved in the next release. Sorry about about the issues, but thanks for reporting them to the list. It's very much appreciated. b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of Angela Kroeger <akroeger at unomaha.edu<mailto:akroeger at unomaha.edu>> Sent: Thursday, September 18, 2014 7:14 PM To: archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org> Subject: [Archivesspace_Users_Group] Agent and subject records losing links to resource records and changing sort order of terms and subdivisions I have two related issues with subject and agent records. Background: Subject records presently have all terms and subdivisions strung together in a single field. Likewise, agent records presently have the primary part of name and all subordinate units strung together in a single field. We would like to break these out into separate subfields (e.g.: subjects into terms with subdivisions, agents into primary part of name with subordinate names). However, we've run into two problems. Issue #1. This happens every time I edit an agent record or a subject record: If I change even a single character in the primary part of name field (for agents) or first term field (for subjects), that record loses track of all of the resource records that it had been linked to. That is, before editing the record, it shows a list of all linked records. After editing the record, it shows "No records found" under linked records. The only way I've been able to fix this is to manually edit each resource record containing that agent/subject by deleting that agent/subject from the resource record and then adding it back in and re-linking it. Is this a bug? It seems to me that if you change form of a name/subject, all resource records linked to that name/subject should still be linked to that name/subject. To be clear: we can see the agents/subjects in the resource records--we can even follow the link from the resource record to the agent/subject record, but we cannot see a list of linked resource records from the agent/subject record. Even if we arrived at the agent/subject record by following a link from a resource record, the agent/subject will show no linked records, not even the one we just came from. So maybe the links really are present, but are not displaying in the agent or subject records? Is there a fix for this? Waiting a few days for the system to re-index did not help. Issue #2. This happens sometimes, but not all the time, and I can't figure out the pattern: Sometimes when we edit a subject record to put each element into a separate term/subdivision, the record will not retain the correct order of those terms and subdivisions. For example, we had the subject Artist-in-residence programs -- Nebraska -- Omaha, which is a legitimate LCSH with geographic subdivisions. When I edit the record to put Artist-in-residence programs as a topical term followed by Nebraska and Omaha as separate geographic terms, as soon as I save the record, ArchiveSpace automatically re-sorts the terms into this incorrect order: Nebraska -- Omaha -- Artist-in-residence programs. When I edit the record to re-sort them into the proper order, they revert to the incorrect order the instant I save the record. And it's not just that it wants to put the geographic terms first. I've had it go the opposite way. Another example is Omaha (Neb.) -- History. This is a legitimate LCSH in correct order. Yet when I separated it into Omaha (Neb.) as a geographic term followed by History as a topical term, the moment I save the record, ArchivesSpace incorrectly sorts History to the first term. As with the first example, when I manually correct the order, the moment I save, it reverts to the incorrect order. Any ideas on how to enforce our manual sort order for terms and subdivisions? Is this a bug that will be fixed in an upcoming release? I am reluctant to split our subjects into their component terms and subdivisions if we cannot rely on them staying in the correct order. I have not yet had this happen when splitting a name into primary and subordinate parts in an agent record (but then, I've only tried it with one agent record). However, the experience with subject records has made me feel less confident that the pieces will reliably stay in order. (Also, because of issue #1 above, breaking a name into components requires re-linking it from all resource records, another reason I haven't tested this with a large sampling of records.) Thank you. I appreciate any help anyone can offer. Angela Kroeger akroeger at unomaha.edu<mailto:akroeger at unomaha.edu> Archives and Special Collections Associate Dr. C.C. and Mabel L. Criss Library University of Nebraska at Omaha (402) 554-4159 -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140922/529e0af1/attachment.html> From akroeger at unomaha.edu Mon Sep 22 15:53:43 2014 From: akroeger at unomaha.edu (Angela Kroeger) Date: Mon, 22 Sep 2014 19:53:43 +0000 Subject: [Archivesspace_Users_Group] Search this list's archives? Message-ID: <149d0547cb3c454e9b5f1d5f6fe1f854@BLUPR07MB500.namprd07.prod.outlook.com> Is there a way to search the archives for this list? When I look at the archives online (http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/), I don't see a search function, nor did I see any mention of searching on the info page. Am I missing something obvious? Thank you! Angela Kroeger akroeger at unomaha.edu Archives and Special Collections Associate Dr. C.C. and Mabel L. Criss Library University of Nebraska at Omaha (402) 554-4159 -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140922/e3780944/attachment.html> From bmg17 at psu.edu Tue Sep 23 14:52:06 2014 From: bmg17 at psu.edu (Ben Goldman) Date: Tue, 23 Sep 2014 14:52:06 -0400 (EDT) Subject: [Archivesspace_Users_Group] reordering objects in resource records In-Reply-To: <818604153.702335.1411497973226.JavaMail.zimbra@psu.edu> Message-ID: <1572820268.705006.1411498326442.JavaMail.zimbra@psu.edu> Hello, I've just experienced an issue and on a cursory search can't tell if it's been noted in PivotalTracker yet or discussed here yet. I've been editing an inventory object-by-object in a resource record, saving each object as I updated it. In one instance I reordered one of the objects by dragging it further down the tree, then continued editing other objects. Then I reached an object that could be removed, clicked to delete it, the resource reloaded in View mode, and the objects appeared to shuffle, and not seemingly in the order I started with. -Ben Ben Goldman Digital Records Archivist Penn State University Libraries University Park, PA 814-863-8333 http://www.libraries.psu.edu/psul/speccolls.html -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140923/fc9a534d/attachment.html> From asmally at colgate.edu Tue Sep 23 16:15:04 2014 From: asmally at colgate.edu (Allyson Smally) Date: Tue, 23 Sep 2014 16:15:04 -0400 Subject: [Archivesspace_Users_Group] reordering objects in resource records In-Reply-To: <1572820268.705006.1411498326442.JavaMail.zimbra@psu.edu> References: <818604153.702335.1411497973226.JavaMail.zimbra@psu.edu> <1572820268.705006.1411498326442.JavaMail.zimbra@psu.edu> Message-ID: <CANaJi84cFb3uoJApCL=HyvAP7BUtRRQ-bdkHGB5CMHTP2uoe1g@mail.gmail.com> Hi Ben, Yes, from what I understand this is a known issue. It has been happening to us a lot as well. At SAA this August, I was told it would be fixed in the next release. -Allyson Allyson E. Smally Processing Archivist Colgate University Libraries 13 Oak Drive Hamilton, NY 13346 (315) 228-7867 On Tue, Sep 23, 2014 at 2:52 PM, Ben Goldman <bmg17 at psu.edu> wrote: > Hello, > > I've just experienced an issue and on a cursory search can't tell if it's > been noted in PivotalTracker yet or discussed here yet. > > I've been editing an inventory object-by-object in a resource record, > saving each object as I updated it. In one instance I reordered one of the > objects by dragging it further down the tree, then continued editing other > objects. Then I reached an object that could be removed, clicked to delete > it, the resource reloaded in View mode, and the objects appeared to > shuffle, and not seemingly in the order I started with. > > -Ben > > Ben Goldman > Digital Records Archivist > Penn State University Libraries > University Park, PA > 814-863-8333 > http://www.libraries.psu.edu/psul/speccolls.html > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140923/d7b893f9/attachment.html> From bmg17 at psu.edu Tue Sep 23 16:19:26 2014 From: bmg17 at psu.edu (Ben Goldman) Date: Tue, 23 Sep 2014 16:19:26 -0400 (EDT) Subject: [Archivesspace_Users_Group] reordering objects in resource records In-Reply-To: <CANaJi84cFb3uoJApCL=HyvAP7BUtRRQ-bdkHGB5CMHTP2uoe1g@mail.gmail.com> References: <818604153.702335.1411497973226.JavaMail.zimbra@psu.edu> <1572820268.705006.1411498326442.JavaMail.zimbra@psu.edu> <CANaJi84cFb3uoJApCL=HyvAP7BUtRRQ-bdkHGB5CMHTP2uoe1g@mail.gmail.com> Message-ID: <1631169900.757789.1411503566091.JavaMail.zimbra@psu.edu> Thanks, Allyson. I knew it sounded familiar! Do we have an ETA on the next release yet? :) -Ben ----- Original Message ----- From: "Allyson Smally" <asmally at colgate.edu> To: "Archivesspace Users Group" <archivesspace_users_group at lyralists.lyrasis.org> Sent: Tuesday, September 23, 2014 4:15:04 PM Subject: Re: [Archivesspace_Users_Group] reordering objects in resource records Hi Ben, Yes, from what I understand this is a known issue. It has been happening to us a lot as well. At SAA this August, I was told it would be fixed in the next release. -Allyson Allyson E. Smally Processing Archivist Colgate University Libraries 13 Oak Drive Hamilton, NY 13346 (315) 228-7867 On Tue, Sep 23, 2014 at 2:52 PM, Ben Goldman < bmg17 at psu.edu > wrote: Hello, I've just experienced an issue and on a cursory search can't tell if it's been noted in PivotalTracker yet or discussed here yet. I've been editing an inventory object-by-object in a resource record, saving each object as I updated it. In one instance I reordered one of the objects by dragging it further down the tree, then continued editing other objects. Then I reached an object that could be removed, clicked to delete it, the resource reloaded in View mode, and the objects appeared to shuffle, and not seemingly in the order I started with. -Ben Ben Goldman Digital Records Archivist Penn State University Libraries University Park, PA 814-863-8333 http://www.libraries.psu.edu/psul/speccolls.html _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140923/c799c580/attachment.html> From asmally at colgate.edu Wed Sep 24 11:40:09 2014 From: asmally at colgate.edu (Allyson Smally) Date: Wed, 24 Sep 2014 11:40:09 -0400 Subject: [Archivesspace_Users_Group] date label field with rapid data entry Message-ID: <CANaJi87tsiQDMskNfbg9BfBRE=ws4GYidmTfKqv=rUpph-V9=Q@mail.gmail.com> Hello list, When using Rapid Data Entry, I do not see "Date label" as one of the columns for which I can select a value. After completing the rapid data entry, when I look at the components, each has a date label of "Other" when I would like it to be "Creation." Does anyone know if it is possible to view a column for the Date Label field in the rapid data entry mode? Thanks very much, Allyson -- Allyson E. Smally Processing Archivist Colgate University Libraries 13 Oak Drive Hamilton, NY 13346 (315) 228-7867 -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140924/5f0c04a2/attachment.html> From prom at illinois.edu Wed Sep 24 11:52:27 2014 From: prom at illinois.edu (Prom, Christopher John) Date: Wed, 24 Sep 2014 15:52:27 +0000 Subject: [Archivesspace_Users_Group] date label field with rapid data entry In-Reply-To: <CANaJi87tsiQDMskNfbg9BfBRE=ws4GYidmTfKqv=rUpph-V9=Q@mail.gmail.com> References: <CANaJi87tsiQDMskNfbg9BfBRE=ws4GYidmTfKqv=rUpph-V9=Q@mail.gmail.com> Message-ID: <A2A989B3-CC9F-4DBB-99A2-29474EADCEA5@illinois.edu> I agree with Allyson, but would like to suggest that rather than adding another column and complicating the interface, that 'creation' be made the default value since that is by far the most common use case among the options listed in the UI, and since it matches DACS recommendations, which is to record a date of creation or assembly (the latter is not an option and should be added.) Chris Prom University of Illinois at Urbana-Champaign On Sep 24, 2014, at 10:40 AM, Allyson Smally <asmally at colgate.edu> wrote: > Hello list, > > When using Rapid Data Entry, I do not see "Date label" as one of the columns for which I can select a value. After completing the rapid data entry, when I look at the components, each has a date label of "Other" when I would like it to be "Creation." > > Does anyone know if it is possible to view a column for the Date Label field in the rapid data entry mode? > > Thanks very much, > Allyson > > -- > Allyson E. Smally > Processing Archivist > Colgate University Libraries > 13 Oak Drive > Hamilton, NY 13346 > (315) 228-7867 > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group From Gregory.Farr at AustenRiggs.net Wed Sep 24 12:04:33 2014 From: Gregory.Farr at AustenRiggs.net (Gregory.Farr at AustenRiggs.net) Date: Wed, 24 Sep 2014 12:04:33 -0400 Subject: [Archivesspace_Users_Group] date label field with rapid data entry In-Reply-To: <A2A989B3-CC9F-4DBB-99A2-29474EADCEA5@illinois.edu> References: <CANaJi87tsiQDMskNfbg9BfBRE=ws4GYidmTfKqv=rUpph-V9=Q@mail.gmail.com> <A2A989B3-CC9F-4DBB-99A2-29474EADCEA5@illinois.edu> Message-ID: <OFC3697FB3.D00404A4-ON85257D5D.0057FA7A-85257D5D.00584ECF@AUSTENRIGGS.NET> I've been wondering why 'agents' and 'subjects' are not rapid entry options as well? This was a useful feature within AT. Gregory D. Farr, MLIS, CA Librarian/Archivist Erikson Institute for Education and Research The Austen Riggs Center 25 Main Street Stockbridge, MA 01262 Phone: (413) 931-5259 FAX (413) 298-4020 gregory.farr at austenriggs.net From: "Prom, Christopher John" <prom at illinois.edu> To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org> Date: 09/24/2014 11:52 AM Subject: Re: [Archivesspace_Users_Group] date label field with rapid data entry Sent by: archivesspace_users_group-bounces at lyralists.lyrasis.org I agree with Allyson, but would like to suggest that rather than adding another column and complicating the interface, that 'creation' be made the default value since that is by far the most common use case among the options listed in the UI, and since it matches DACS recommendations, which is to record a date of creation or assembly (the latter is not an option and should be added.) Chris Prom University of Illinois at Urbana-Champaign On Sep 24, 2014, at 10:40 AM, Allyson Smally <asmally at colgate.edu> wrote: > Hello list, > > When using Rapid Data Entry, I do not see "Date label" as one of the columns for which I can select a value. After completing the rapid data entry, when I look at the components, each has a date label of "Other" when I would like it to be "Creation." > > Does anyone know if it is possible to view a column for the Date Label field in the rapid data entry mode? > > Thanks very much, > Allyson > > -- > Allyson E. Smally > Processing Archivist > Colgate University Libraries > 13 Oak Drive > Hamilton, NY 13346 > (315) 228-7867 > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140924/0185c151/attachment.html> From ktasker at library.berkeley.edu Wed Sep 24 12:14:13 2014 From: ktasker at library.berkeley.edu (Kate Tasker) Date: Wed, 24 Sep 2014 09:14:13 -0700 Subject: [Archivesspace_Users_Group] date label field with rapid data entry [Archivesspace_Users_Group Digest, Vol 14, Issue 46] Message-ID: <CAMYySQ0B46S-q2sUVrEUKL3w3s17=ps8fzJZo_RzTMj43PibUg@mail.gmail.com> Hi Allyson, We are definitely interested in an answer to this question, too. I'm not aware of any method for viewing or editing the Date Label in Rapid Data Entry. If anyone is able to do this (or has figured out a workaround to batch-edit component Date Labels) please do let the list know! Many thanks, Kate Kate Tasker Digital Collections Archivist The Bancroft Library University of California Berkeley, CA 94720-6000 On Wed, Sep 24, 2014 at 9:08 AM, < archivesspace_users_group-request at lyralists.lyrasis.org> wrote: > Send Archivesspace_Users_Group mailing list submissions to > archivesspace_users_group at lyralists.lyrasis.org > > To subscribe or unsubscribe via the World Wide Web, visit > > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > or, via email, send a message with subject or body 'help' to > archivesspace_users_group-request at lyralists.lyrasis.org > > You can reach the person managing the list at > archivesspace_users_group-owner at lyralists.lyrasis.org > > When replying, please edit your Subject line so it is more specific > than "Re: Contents of Archivesspace_Users_Group digest..." > > > Today's Topics: > > 1. Search this list's archives? (Angela Kroeger) > 2. reordering objects in resource records (Ben Goldman) > 3. Re: reordering objects in resource records (Allyson Smally) > 4. Re: reordering objects in resource records (Ben Goldman) > 5. date label field with rapid data entry (Allyson Smally) > > > ---------------------------------------------------------------------- > > Message: 1 > Date: Mon, 22 Sep 2014 19:53:43 +0000 > From: Angela Kroeger <akroeger at unomaha.edu> > To: "archivesspace_users_group at lyralists.lyrasis.org" > <archivesspace_users_group at lyralists.lyrasis.org> > Subject: [Archivesspace_Users_Group] Search this list's archives? > Message-ID: > < > 149d0547cb3c454e9b5f1d5f6fe1f854 at BLUPR07MB500.namprd07.prod.outlook.com> > > Content-Type: text/plain; charset="us-ascii" > > Is there a way to search the archives for this list? When I look at the > archives online ( > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/), I > don't see a search function, nor did I see any mention of searching on the > info page. Am I missing something obvious? > > Thank you! > > Angela Kroeger > akroeger at unomaha.edu > Archives and Special Collections Associate > Dr. C.C. and Mabel L. Criss Library > University of Nebraska at Omaha > (402) 554-4159 > > -------------- next part -------------- > An HTML attachment was scrubbed... > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140922/e3780944/attachment-0001.html > > > > ------------------------------ > > Message: 2 > Date: Tue, 23 Sep 2014 14:52:06 -0400 (EDT) > From: Ben Goldman <bmg17 at psu.edu> > To: Archivesspace Users Group > <archivesspace_users_group at lyralists.lyrasis.org> > Subject: [Archivesspace_Users_Group] reordering objects in resource > records > Message-ID: <1572820268.705006.1411498326442.JavaMail.zimbra at psu.edu> > Content-Type: text/plain; charset="utf-8" > > Hello, > > I've just experienced an issue and on a cursory search can't tell if it's > been noted in PivotalTracker yet or discussed here yet. > > I've been editing an inventory object-by-object in a resource record, > saving each object as I updated it. In one instance I reordered one of the > objects by dragging it further down the tree, then continued editing other > objects. Then I reached an object that could be removed, clicked to delete > it, the resource reloaded in View mode, and the objects appeared to > shuffle, and not seemingly in the order I started with. > > -Ben > > Ben Goldman > Digital Records Archivist > Penn State University Libraries > University Park, PA > 814-863-8333 > http://www.libraries.psu.edu/psul/speccolls.html > > -------------- next part -------------- > An HTML attachment was scrubbed... > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140923/fc9a534d/attachment-0001.html > > > > ------------------------------ > > Message: 3 > Date: Tue, 23 Sep 2014 16:15:04 -0400 > From: Allyson Smally <asmally at colgate.edu> > To: Archivesspace Users Group > <archivesspace_users_group at lyralists.lyrasis.org> > Subject: Re: [Archivesspace_Users_Group] reordering objects in > resource records > Message-ID: > <CANaJi84cFb3uoJApCL= > HyvAP7BUtRRQ-bdkHGB5CMHTP2uoe1g at mail.gmail.com> > Content-Type: text/plain; charset="utf-8" > > Hi Ben, > > Yes, from what I understand this is a known issue. It has been happening to > us a lot as well. > At SAA this August, I was told it would be fixed in the next release. > > -Allyson > > Allyson E. Smally > Processing Archivist > Colgate University Libraries > 13 Oak Drive > Hamilton, NY 13346 > (315) 228-7867 > > On Tue, Sep 23, 2014 at 2:52 PM, Ben Goldman <bmg17 at psu.edu> wrote: > > > Hello, > > > > I've just experienced an issue and on a cursory search can't tell if it's > > been noted in PivotalTracker yet or discussed here yet. > > > > I've been editing an inventory object-by-object in a resource record, > > saving each object as I updated it. In one instance I reordered one of > the > > objects by dragging it further down the tree, then continued editing > other > > objects. Then I reached an object that could be removed, clicked to > delete > > it, the resource reloaded in View mode, and the objects appeared to > > shuffle, and not seemingly in the order I started with. > > > > -Ben > > > > Ben Goldman > > Digital Records Archivist > > Penn State University Libraries > > University Park, PA > > 814-863-8333 > > http://www.libraries.psu.edu/psul/speccolls.html > > > > > > _______________________________________________ > > Archivesspace_Users_Group mailing list > > Archivesspace_Users_Group at lyralists.lyrasis.org > > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > > > > -------------- next part -------------- > An HTML attachment was scrubbed... > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140923/d7b893f9/attachment-0001.html > > > > ------------------------------ > > Message: 4 > Date: Tue, 23 Sep 2014 16:19:26 -0400 (EDT) > From: Ben Goldman <bmg17 at psu.edu> > To: Archivesspace Users Group > <archivesspace_users_group at lyralists.lyrasis.org> > Subject: Re: [Archivesspace_Users_Group] reordering objects in > resource records > Message-ID: <1631169900.757789.1411503566091.JavaMail.zimbra at psu.edu> > Content-Type: text/plain; charset="utf-8" > > Thanks, Allyson. I knew it sounded familiar! > > Do we have an ETA on the next release yet? :) > > -Ben > > ----- Original Message ----- > > From: "Allyson Smally" <asmally at colgate.edu> > To: "Archivesspace Users Group" < > archivesspace_users_group at lyralists.lyrasis.org> > Sent: Tuesday, September 23, 2014 4:15:04 PM > Subject: Re: [Archivesspace_Users_Group] reordering objects in resource > records > > Hi Ben, > > Yes, from what I understand this is a known issue. It has been happening > to us a lot as well. > At SAA this August, I was told it would be fixed in the next release. > > -Allyson > > Allyson E. Smally > Processing Archivist > Colgate University Libraries > 13 Oak Drive > Hamilton, NY 13346 > (315) 228-7867 > > On Tue, Sep 23, 2014 at 2:52 PM, Ben Goldman < bmg17 at psu.edu > wrote: > > > > Hello, > > I've just experienced an issue and on a cursory search can't tell if it's > been noted in PivotalTracker yet or discussed here yet. > > I've been editing an inventory object-by-object in a resource record, > saving each object as I updated it. In one instance I reordered one of the > objects by dragging it further down the tree, then continued editing other > objects. Then I reached an object that could be removed, clicked to delete > it, the resource reloaded in View mode, and the objects appeared to > shuffle, and not seemingly in the order I started with. > > -Ben > > Ben Goldman > Digital Records Archivist > Penn State University Libraries > University Park, PA > 814-863-8333 > http://www.libraries.psu.edu/psul/speccolls.html > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > > > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -------------- next part -------------- > An HTML attachment was scrubbed... > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140923/c799c580/attachment-0001.html > > > > ------------------------------ > > Message: 5 > Date: Wed, 24 Sep 2014 11:40:09 -0400 > From: Allyson Smally <asmally at colgate.edu> > To: Archivesspace Users Group > <archivesspace_users_group at lyralists.lyrasis.org> > Subject: [Archivesspace_Users_Group] date label field with rapid data > entry > Message-ID: > <CANaJi87tsiQDMskNfbg9BfBRE=ws4GYidmTfKqv=rUpph-V9= > Q at mail.gmail.com> > Content-Type: text/plain; charset="utf-8" > > Hello list, > > When using Rapid Data Entry, I do not see "Date label" as one of the > columns for which I can select a value. After completing the rapid data > entry, when I look at the components, each has a date label of "Other" when > I would like it to be "Creation." > > Does anyone know if it is possible to view a column for the Date Label > field in the rapid data entry mode? > > Thanks very much, > Allyson > > -- > Allyson E. Smally > Processing Archivist > Colgate University Libraries > 13 Oak Drive > Hamilton, NY 13346 > (315) 228-7867 > -------------- next part -------------- > An HTML attachment was scrubbed... > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140924/5f0c04a2/attachment.html > > > > ------------------------------ > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > > End of Archivesspace_Users_Group Digest, Vol 14, Issue 46 > ********************************************************* > -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140924/b6e4b127/attachment.html> From EJOLLEY at nla.gov.au Wed Sep 24 19:27:25 2014 From: EJOLLEY at nla.gov.au (Emma Jolley) Date: Wed, 24 Sep 2014 23:27:25 +0000 Subject: [Archivesspace_Users_Group] date label field with rapid data entry In-Reply-To: <OFC3697FB3.D00404A4-ON85257D5D.0057FA7A-85257D5D.00584ECF@AUSTENRIGGS.NET> References: <CANaJi87tsiQDMskNfbg9BfBRE=ws4GYidmTfKqv=rUpph-V9=Q@mail.gmail.com> <A2A989B3-CC9F-4DBB-99A2-29474EADCEA5@illinois.edu> <OFC3697FB3.D00404A4-ON85257D5D.0057FA7A-85257D5D.00584ECF@AUSTENRIGGS.NET> Message-ID: <81FF938BA2407B4DA1E134E7FA5C09EC015EB9C462@EXMBX1.shire.nla.gov.au> We would also be interested to know if there is any way to save an RDE template for use with multiple resource records. We have a lot of volunteers who do descriptive work on collections and we would like to avoid having to set up the RDE each time for each new project. Many thanks for any advice Emma Emma Jolley| Curator of Digital Archives, Pictures and Manuscripts Branch|National Library of Australia Canberra ACT 2600 e: emma.jolley at nla.gov.au<mailto:emma.jolley at nla.gov.au>|t: 02 6262 1456| www.nla.gov.au/ms<http://www.nla.gov.au/ms> http://www.nla.gov.au/support-us/make-a-collection-offer-pictures-and-manuscripts From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Gregory.Farr at AustenRiggs.net Sent: Thursday, 25 September 2014 2:05 AM To: Archivesspace Users Group Cc: archivesspace_users_group-bounces at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] date label field with rapid data entry I've been wondering why 'agents' and 'subjects' are not rapid entry options as well? This was a useful feature within AT. Gregory D. Farr, MLIS, CA Librarian/Archivist Erikson Institute for Education and Research The Austen Riggs Center 25 Main Street Stockbridge, MA 01262 Phone: (413) 931-5259 FAX (413) 298-4020 gregory.farr at austenriggs.net<mailto:gregory.farr at austenriggs.net> From: "Prom, Christopher John" <prom at illinois.edu<mailto:prom at illinois.edu>> To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>> Date: 09/24/2014 11:52 AM Subject: Re: [Archivesspace_Users_Group] date label field with rapid data entry Sent by: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> ________________________________ I agree with Allyson, but would like to suggest that rather than adding another column and complicating the interface, that 'creation' be made the default value since that is by far the most common use case among the options listed in the UI, and since it matches DACS recommendations, which is to record a date of creation or assembly (the latter is not an option and should be added.) Chris Prom University of Illinois at Urbana-Champaign On Sep 24, 2014, at 10:40 AM, Allyson Smally <asmally at colgate.edu<mailto:asmally at colgate.edu>> wrote: > Hello list, > > When using Rapid Data Entry, I do not see "Date label" as one of the columns for which I can select a value. After completing the rapid data entry, when I look at the components, each has a date label of "Other" when I would like it to be "Creation." > > Does anyone know if it is possible to view a column for the Date Label field in the rapid data entry mode? > > Thanks very much, > Allyson > > -- > Allyson E. Smally > Processing Archivist > Colgate University Libraries > 13 Oak Drive > Hamilton, NY 13346 > (315) 228-7867 > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org<mailto:Archivesspace_Users_Group at lyralists.lyrasis.org> > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org<mailto:Archivesspace_Users_Group at lyralists.lyrasis.org> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140924/4431b351/attachment.html> From Chris.Fitzpatrick at lyrasis.org Thu Sep 25 03:46:10 2014 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Thu, 25 Sep 2014 07:46:10 +0000 Subject: [Archivesspace_Users_Group] reordering objects in resource records In-Reply-To: <1631169900.757789.1411503566091.JavaMail.zimbra@psu.edu> References: <818604153.702335.1411497973226.JavaMail.zimbra@psu.edu> <1572820268.705006.1411498326442.JavaMail.zimbra@psu.edu> <CANaJi84cFb3uoJApCL=HyvAP7BUtRRQ-bdkHGB5CMHTP2uoe1g@mail.gmail.com>, <1631169900.757789.1411503566091.JavaMail.zimbra@psu.edu> Message-ID: <1411631170241.71262@lyrasis.org> Hey Ben, Soon, I promise! But just to check, are you talking about reording the archival object tree for the resource or the order of things like notes and subjects? b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Ben Goldman <bmg17 at psu.edu> Sent: Tuesday, September 23, 2014 10:19 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] reordering objects in resource records Thanks, Allyson. I knew it sounded familiar! Do we have an ETA on the next release yet? :) -Ben ________________________________ From: "Allyson Smally" <asmally at colgate.edu> To: "Archivesspace Users Group" <archivesspace_users_group at lyralists.lyrasis.org> Sent: Tuesday, September 23, 2014 4:15:04 PM Subject: Re: [Archivesspace_Users_Group] reordering objects in resource records Hi Ben, Yes, from what I understand this is a known issue. It has been happening to us a lot as well. At SAA this August, I was told it would be fixed in the next release. -Allyson Allyson E. Smally Processing Archivist Colgate University Libraries 13 Oak Drive Hamilton, NY 13346 (315) 228-7867<tel:%28315%29%20228-7867> On Tue, Sep 23, 2014 at 2:52 PM, Ben Goldman <bmg17 at psu.edu<mailto:bmg17 at psu.edu>> wrote: Hello, I've just experienced an issue and on a cursory search can't tell if it's been noted in PivotalTracker yet or discussed here yet. I've been editing an inventory object-by-object in a resource record, saving each object as I updated it. In one instance I reordered one of the objects by dragging it further down the tree, then continued editing other objects. Then I reached an object that could be removed, clicked to delete it, the resource reloaded in View mode, and the objects appeared to shuffle, and not seemingly in the order I started with. -Ben Ben Goldman Digital Records Archivist Penn State University Libraries University Park, PA 814-863-8333<tel:814-863-8333> http://www.libraries.psu.edu/psul/speccolls.html _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org<mailto:Archivesspace_Users_Group at lyralists.lyrasis.org> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140925/65a2ac7c/attachment.html> From bmg17 at psu.edu Thu Sep 25 08:14:18 2014 From: bmg17 at psu.edu (Ben Goldman) Date: Thu, 25 Sep 2014 08:14:18 -0400 (EDT) Subject: [Archivesspace_Users_Group] reordering objects in resource records In-Reply-To: <1411631170241.71262@lyrasis.org> References: <818604153.702335.1411497973226.JavaMail.zimbra@psu.edu> <1572820268.705006.1411498326442.JavaMail.zimbra@psu.edu> <CANaJi84cFb3uoJApCL=HyvAP7BUtRRQ-bdkHGB5CMHTP2uoe1g@mail.gmail.com> <1631169900.757789.1411503566091.JavaMail.zimbra@psu.edu> <1411631170241.71262@lyrasis.org> Message-ID: <874333259.773111.1411647258767.JavaMail.zimbra@psu.edu> Hi Chris, Archival object tree. Thanks! -Ben ----- Original Message ----- From: "Chris Fitzpatrick" <Chris.Fitzpatrick at lyrasis.org> To: "Archivesspace Users Group" <archivesspace_users_group at lyralists.lyrasis.org> Sent: Thursday, September 25, 2014 3:46:10 AM Subject: Re: [Archivesspace_Users_Group] reordering objects in resource records Hey Ben, Soon, I promise! But just to check, are you talking about reording the archival object tree for the resource or the order of things like notes and subjects? b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Ben Goldman <bmg17 at psu.edu> Sent: Tuesday, September 23, 2014 10:19 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] reordering objects in resource records Thanks, Allyson. I knew it sounded familiar! Do we have an ETA on the next release yet? :) -Ben ----- Original Message ----- From: "Allyson Smally" <asmally at colgate.edu> To: "Archivesspace Users Group" <archivesspace_users_group at lyralists.lyrasis.org> Sent: Tuesday, September 23, 2014 4:15:04 PM Subject: Re: [Archivesspace_Users_Group] reordering objects in resource records Hi Ben, Yes, from what I understand this is a known issue. It has been happening to us a lot as well. At SAA this August, I was told it would be fixed in the next release. -Allyson Allyson E. Smally Processing Archivist Colgate University Libraries 13 Oak Drive Hamilton, NY 13346 (315) 228-7867 On Tue, Sep 23, 2014 at 2:52 PM, Ben Goldman < bmg17 at psu.edu > wrote: Hello, I've just experienced an issue and on a cursory search can't tell if it's been noted in PivotalTracker yet or discussed here yet. I've been editing an inventory object-by-object in a resource record, saving each object as I updated it. In one instance I reordered one of the objects by dragging it further down the tree, then continued editing other objects. Then I reached an object that could be removed, clicked to delete it, the resource reloaded in View mode, and the objects appeared to shuffle, and not seemingly in the order I started with. -Ben Ben Goldman Digital Records Archivist Penn State University Libraries University Park, PA 814-863-8333 http://www.libraries.psu.edu/psul/speccolls.html _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140925/73505155/attachment.html> From dsimmons at siu.edu Thu Sep 25 12:33:14 2014 From: dsimmons at siu.edu (Douglas James Simmons) Date: Thu, 25 Sep 2014 16:33:14 +0000 Subject: [Archivesspace_Users_Group] java: busy busy busy Message-ID: <ad9d98e3217d453a912fd5a49c5b8024@IT-EXCMB4.ad.siu.edu> Java is consuming over 300% cpu on a 4-core system. It varies a little, but never drops below 100% (1 core) for more than a few moments. I visited the Solr logging page and see many entries like: "10:30:30 SEVERE SolrCore java.lang.NullPointerException" Then I started looking through thread dumps, trying to find some clues. I tried using the dumps in the Solr interface and also that generated by kill -3 and the jstack utility. But, I'm not conversant enough with java to really find what I'm looking for, I'm not even sure I'm looking at the right data. Can someone help me diagnose this? Thanks! Doug Simmons Procedures and Systems Analyst II MORRIS LIBRARY - SYSTEMS MAIL CODE 6632 SOUTHERN ILLINOIS UNIVERSITY 605 AGRICULTURE DRIVE CARBONDALE, ILLINOIS? 62901 dsimmons at lib.siu.edu P: 618/453-1026 F: 618/453-3031 LIB.SIU.EDU From megan.mummey at uky.edu Thu Sep 25 14:30:20 2014 From: megan.mummey at uky.edu (Mummey, Megan) Date: Thu, 25 Sep 2014 18:30:20 +0000 Subject: [Archivesspace_Users_Group] Transfer/export to another repository on another server ? In-Reply-To: <CADi=b=NsO4gKbfiuy7QapvxD0-g8+O+R9dN_K_AoS_up2ukP3g@mail.gmail.com> References: <55110E93-A09C-4BB5-AB27-58B33842CAE8@virginia.edu> <CADi=b=OVBaMYxysj76+YWZa4ymuQEGpoHZ=0WJwj6HKo+FzPmw@mail.gmail.com> <D16ABF3B-7534-4675-ACEC-309DE74646A4@virginia.edu> <CADi=b=NsO4gKbfiuy7QapvxD0-g8+O+R9dN_K_AoS_up2ukP3g@mail.gmail.com> Message-ID: <61DF82E43FF6684FBA238273601C90A12ACAA701@ex10mb01.ad.uky.edu> Hi Nathan, Is there going to be a new migration tool update soon? Thanks, Megan Mummey Collections Management Archivist Special Collections Research Center University of Kentucky Libraries Margaret I. King Library Lexington, KY 40506-0039 megan.mummey at uky.edu<mailto:Megan.mummey at uky.edu>|859.257.6942 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Nathan Stevens Sent: Monday, September 22, 2014 2:28 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Transfer/export to another repository on another server ? I believe the next ASpace version should be out in a couple of weeks. As for getting the entire Resource record and it's children, here is the response sent to another user by the ASpace developer who wanted to do something similar. I don't think there is a way to do this currently for a resource in on REST call. I think the concern would be this could return a very large JSON response ( and load on the DB) , since resources can have a large number of children. The current practice is to get the tree ( which returns URIs, titles, and some of the basic MD) and load the children as needed... I just threw something together that might work for you here => https://gist.github.com/cfitz/e29389c3f3830f589700 It's in ruby and it requires the rest-client gem <https://github.com/rest-client/rest-client> . ( $ gem install rest-client ... not to be confused with the annoyingly named "restclient" gem) This will get a resource, then iterate through the children and merge in the their records and spit out the resource JSON files into a directory. Hopefully it gives you the general idea... Let me know if you have any questions... On Mon, Sep 22, 2014 at 12:39 PM, Steven Majewski <sdm7g at virginia.edu<mailto:sdm7g at virginia.edu>> wrote: On Sep 22, 2014, at 10:20 AM, Nathan Stevens <ns96 at nyu.edu<mailto:ns96 at nyu.edu>> wrote: Copying resource records from one ASpace instance to an other, using JSON could be problematic. Those JSON resource records may have links to related records (Subjects, Agents, Accessions, Locations, Digital Objects) which won't be valid on the other ASpace instance. Is this situation, you would either get an error, or the record would transfer, but it would be link to the wrong set related records. That?s what I was afraid of. :-( The solution for this problem is very challenging, and I think the safest way to do this for now is by using EAD import/export once the importers are improved in the next ASpace release. My understanding, so far: GET/POST repositories/:repo/resources/:id returns or takes a JSONModel(:resource) POST /repositories/:repo_id/batch_imports takes a JSON array of, in the example I?ve dumped, jsonmodel_type:resource and several jsonmodel_type:archival_object and possibly other types as well. These nodes are linked by temporary URIs like, for example: "uri" : "/repositories/import/archival_objects/import_9155986b-6520-45cc-ba43-d06e29d925e4", "resource" : { "ref" : "/repositories/import/resources/import_d04f091f-9611-4128-bb9c-91d7c4843db1" }, I assume those URI?s have to match up like id/idref?s and that the batch import creates those temporary URIs and then converts them to the permanent ids. It would be nice if there were a matching API call to output the entire resource tree in that format. I saw that there was a: GET /repositories/:repo_id/resources/:id/tree in the API, which I hoped would do that. It appears to return the tree of archival_objects attached to the resource, but in a different format: it appears to be a single resource tree with embedded child nodes. ( I don?t yet know if those child nodes are complete, or if they just represent the structure and require additional API GET calls to retrieve the children. ) So, it would appear that I need either an external program to convert the output of a GET?/tree into the input of a POST?/batch_imports, or else add the missing API methods to the backend. Although the fact that those API methods are missing makes me think there are even more complications that aren?t yet obvious to me. ? Steve Majewski / UVA Alderman Library [ P.S. Is the an ETA for the next AS release ? ] On Fri, Sep 12, 2014 at 4:24 PM, Steven Majewski <sdm7g at virginia.edu<mailto:sdm7g at virginia.edu>> wrote: I know I can transfer a resource from one repository to another on the same server. I there a way to easily move a resource from one ArchivesSpace server instance to another ? I know I can export to EAD and reload that again, but we?ve been having enough problems with EAD import and export that I?ld rather not do it this way. I tried what I thought was the obvious API method: ./curl_as_osx admin [pwd] -O http://archives-test.lib.virginia.edu:8089/repositories/9/resources/3964 ./curl_as_osx admin [pwd] -d @3964 http://localhost:8089/repositories/2/batch_imports But I get this error: [ {"status":[{"id":1,"label":"Reading JSON records","type":"started"},{"id":1,"label":"Reading JSON records","type":"done"},{"id":2,"label":"Validating records and checking links","type":"started"}]}, {"saved":[],"errors":["Server error: Can not deserialize instance of java.util.LinkedHashMap out of VALUE_STRING token\n at [Source: java.io.FileReader at 51d866d9<mailto:java.io.FileReader at 51d866d9>; line: 1, column: 1]"]} ] Is that something that should theoretically work ? Or am I trying to feed it the wrong JSON schema ? I only want to move selected records, so a database dump is not a simple way to do it either. Are there any other migration tools to help with this problem ? ? Steve Majewski / UVA Alderman Library _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org<mailto:Archivesspace_Users_Group at lyralists.lyrasis.org> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Nathan Stevens Programmer/Analyst Digital Library Technology Services New York University 1212-998-2653<tel:1212-998-2653> ns96 at nyu.edu<mailto:ns96 at nyu.edu> _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org<mailto:Archivesspace_Users_Group at lyralists.lyrasis.org> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org<mailto:Archivesspace_Users_Group at lyralists.lyrasis.org> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Nathan Stevens Programmer/Analyst Digital Library Technology Services New York University 1212-998-2653 ns96 at nyu.edu<mailto:ns96 at nyu.edu> -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140925/a076914e/attachment.html> From Chris.Fitzpatrick at lyrasis.org Fri Sep 26 03:21:09 2014 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Fri, 26 Sep 2014 07:21:09 +0000 Subject: [Archivesspace_Users_Group] java: busy busy busy In-Reply-To: <ad9d98e3217d453a912fd5a49c5b8024@IT-EXCMB4.ad.siu.edu> References: <ad9d98e3217d453a912fd5a49c5b8024@IT-EXCMB4.ad.siu.edu> Message-ID: <1411716070542.58149@lyrasis.org> Hi Doug, Is the archivesspace.out log file output anything? I remember you mentioned it seemed like the indexer was running a large batch, even though there hadn't been any migrations. b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Douglas James Simmons <dsimmons at siu.edu> Sent: Thursday, September 25, 2014 6:33 PM To: Archivesspace Users Group (archivesspace_users_group at lyralists.lyrasis.org) Subject: [Archivesspace_Users_Group] java: busy busy busy Java is consuming over 300% cpu on a 4-core system. It varies a little, but never drops below 100% (1 core) for more than a few moments. I visited the Solr logging page and see many entries like: "10:30:30 SEVERE SolrCore java.lang.NullPointerException" Then I started looking through thread dumps, trying to find some clues. I tried using the dumps in the Solr interface and also that generated by kill -3 and the jstack utility. But, I'm not conversant enough with java to really find what I'm looking for, I'm not even sure I'm looking at the right data. Can someone help me diagnose this? Thanks! Doug Simmons Procedures and Systems Analyst II MORRIS LIBRARY - SYSTEMS MAIL CODE 6632 SOUTHERN ILLINOIS UNIVERSITY 605 AGRICULTURE DRIVE CARBONDALE, ILLINOIS 62901 dsimmons at lib.siu.edu P: 618/453-1026 F: 618/453-3031 LIB.SIU.EDU _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group From rwise at hbs.edu Fri Sep 26 17:13:47 2014 From: rwise at hbs.edu (Wise, Rachel) Date: Fri, 26 Sep 2014 17:13:47 -0400 Subject: [Archivesspace_Users_Group] Data migration report Message-ID: <458E205CAF92624D9232F7922D5BF6D60175E9EBC530@WINHBSMAIL01.hbs.edu> Hi- Attached is a report of some issues we encountered migrating data from Archivists Toolkit to ArchivesSpace here at Harvard. We've compiled our issues into a single document recognizing that some of these issues may have been noted in separate emails from other institutions. The report includes: * Data Migration issues * User support issues * User interface issues * Reporting and printing needs * Critical Bug * Searching, Facets, and Record Lists If you have any question let me know. Thanks, Rachel (sending on behalf of Harvard Archivists Toolkit/ArchivesSpace users) Rachel Wise, HBS Archivist Knowledge & Library Services Harvard Business School Baker Library | Bloomberg Center 123K Boston, MA 02163 (617) 496-6822 -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140926/3bde346d/attachment.html> -------------- next part -------------- A non-text attachment was scrubbed... Name: HULibrariesATtoArchivesSpace_2014-09-26.docx Type: application/vnd.openxmlformats-officedocument.wordprocessingml.document Size: 464811 bytes Desc: HULibrariesATtoArchivesSpace_2014-09-26.docx URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140926/3bde346d/attachment.docx> From ns96 at nyu.edu Mon Sep 29 10:10:38 2014 From: ns96 at nyu.edu (Nathan Stevens) Date: Mon, 29 Sep 2014 10:10:38 -0400 Subject: [Archivesspace_Users_Group] Data migration report In-Reply-To: <458E205CAF92624D9232F7922D5BF6D60175E9EBC530@WINHBSMAIL01.hbs.edu> References: <458E205CAF92624D9232F7922D5BF6D60175E9EBC530@WINHBSMAIL01.hbs.edu> Message-ID: <CADi=b=NZYjXdnZ=vaXnBc1eEMHSg02bFX2AqphDG5REkoYR_sw@mail.gmail.com> Unfortunately, ArchivesSpace requires valid URIs <http://en.wikipedia.org/wiki/File_URI_scheme#Windows> for external links, hence the addition of file:// to document locations. I could try adding a thrid slash which may solve this, but if it doesn't, there really isn't much that can be done on the migration tool side until this requirements changes in ASpace. Subdivisions types for Subjects and Name are required in the AT (You cannot save a record through the AT interface if those types are not selected). The only way I know of they can be incorrect, or are missing, is when data is ingested directly into the AT database which the migration tool cannot account for. As such, entering correct values for these sub types must done through the AT backend database directly, and not through the migration tool. On Fri, Sep 26, 2014 at 5:13 PM, Wise, Rachel <rwise at hbs.edu> wrote: > Hi- > > > > Attached is a report of some issues we encountered migrating data from > Archivists Toolkit to ArchivesSpace here at Harvard. We?ve compiled our > issues into a single document recognizing that some of these issues may > have been noted in separate emails from other institutions. > > > > The report includes: > > ? Data Migration issues > > ? User support issues > > ? User interface issues > > ? Reporting and printing needs > > ? Critical Bug > > ? Searching, Facets, and Record Lists > > If you have any question let me know. > > Thanks, > > Rachel (sending on behalf of Harvard Archivists Toolkit/ArchivesSpace > users) > > > > Rachel Wise, HBS Archivist > > Knowledge & Library Services > > Harvard Business School > > Baker Library | Bloomberg Center 123K > > Boston, MA 02163 > > (617) 496-6822 > > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -- Nathan Stevens Programmer/Analyst Digital Library Technology Services New York University 1212-998-2653 ns96 at nyu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140929/a3d7cde7/attachment.html> From flemingj at uncw.edu Mon Sep 29 13:37:49 2014 From: flemingj at uncw.edu (Fleming, Jason) Date: Mon, 29 Sep 2014 13:37:49 -0400 Subject: [Archivesspace_Users_Group] importing Containers into existing Resource Records Message-ID: <1BB45AE37908DF40B3C2FAB9665E09453F364E4B6A@uncwexmb1.dcs.uncw.edu> Hello, We have many Resources that have been created and migrated successfully, but the container information was never populated in Archon. Is there a method for importing these into ArchivesSpace, or how would you go about setting something up to automate this process? The information is currently living in .csv documents thank you for all replies, -Jason ---------------------------------------------------------------- Jason Fleming Information Technology Librarian 601 South College Road | Wilmington, NC 28403-5990 T: 910-962-2675 | flemingj at uncw.edu<mailto:flemingj at uncw.edu> http://library.uncw.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140929/cf6d96e1/attachment.html> From PGalligan at rockarch.org Tue Sep 30 12:20:03 2014 From: PGalligan at rockarch.org (Galligan, Patrick) Date: Tue, 30 Sep 2014 12:20:03 -0400 Subject: [Archivesspace_Users_Group] AS browse/search customizations? Message-ID: <F6E0CB227A713F4AA8F9598060B8F063D7F3CA51C4@racex01> In early September, Ben Goldman brought up that he'd like to be able to customize the browsing and searching options a little bit more, and a few of us agreed. However, it's been pretty quiet since then. I'm looking to: * Change the default sort order on the browse page (Resources or Accessions automatically display in date descending order or identifier order) * Change the order of facets on the left side of the page * Hide the option for browsing classifications entirely These should be possible, but I'm having trouble finding the files that control these options. Has anyone else had luck doing anything like this? Thanks, Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140930/15998f03/attachment.html> From maderikra at vmi.edu Tue Sep 30 13:36:01 2014 From: maderikra at vmi.edu (Maderik, Rachel A.) Date: Tue, 30 Sep 2014 17:36:01 +0000 Subject: [Archivesspace_Users_Group] AS browse/search customizations? In-Reply-To: <F6E0CB227A713F4AA8F9598060B8F063D7F3CA51C4@racex01> References: <F6E0CB227A713F4AA8F9598060B8F063D7F3CA51C4@racex01> Message-ID: <802D5D25B6F2BF45B295FE900F9F9BCBD54B5FB4@LEE05.vmi.edu> For your first point, we used a plugin to automatically add the desired sort type (A-Z in our case) if the browse URL doesn't already contain one, so http://archivesspace.vmi.edu/search?type=resource essentially redirects to http://archivesspace.vmi.edu/search?type=resource&sort=title_sort+asc. It's a bit clunky, so I'd love to know if there's a cleaner way to change this in the templates themselves. The JS is below, if you want to try it out. For your second point, are you talking about re-ordering the sections that appear (so "Subject" shows up before "Type"), or re-ordering the contents of each facet? If it's the latter, we used a plugin to sort them alphabetically instead of by number of items (https://github.com/maderikra/archivesspace-plugins/tree/master/sort_facets). If it's the former, that could also be accomplished with a jQuery plugin, but since ArchivesSpace has a habit of not using IDs in the HTML tags (which is something I would love to see and should be simple to implement), it could be tricky to identify individual sections. ------------------------- function changesort1() { var curURL = document.location; var newURL = curURL + '&sort=title_sort+asc'; window.location.replace (newURL); } function changesort2() { var curURL = document.location; var newURL = curURL + '?sort=title_sort+asc'; window.location.replace (newURL); } //checks to make sure we're on a browse screen with no query terms and no existing sort if ((( /search/.test(window.location.pathname)) && (/q=/.test(window.location.search) === false) && (/type=/.test(window.location.search)) && (/sort=/.test(window.location.search) === false))) { $(document).ready(changesort1); } //checks to see if we're on a repository screen if ((( /repositories\/[0-9]/.test(window.location.pathname)) && (/q=/.test(window.location.search) === false) && (/sort=/.test(window.location.search) === false))) { $(document).ready(changesort2); } From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Galligan, Patrick Sent: Tuesday, September 30, 2014 12:20 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] AS browse/search customizations? In early September, Ben Goldman brought up that he'd like to be able to customize the browsing and searching options a little bit more, and a few of us agreed. However, it's been pretty quiet since then. I'm looking to: * Change the default sort order on the browse page (Resources or Accessions automatically display in date descending order or identifier order) * Change the order of facets on the left side of the page * Hide the option for browsing classifications entirely These should be possible, but I'm having trouble finding the files that control these options. Has anyone else had luck doing anything like this? Thanks, Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140930/ba8ab307/attachment.html> From PGalligan at rockarch.org Tue Sep 30 14:08:26 2014 From: PGalligan at rockarch.org (Galligan, Patrick) Date: Tue, 30 Sep 2014 14:08:26 -0400 Subject: [Archivesspace_Users_Group] AS browse/search customizations? In-Reply-To: <802D5D25B6F2BF45B295FE900F9F9BCBD54B5FB4@LEE05.vmi.edu> References: <F6E0CB227A713F4AA8F9598060B8F063D7F3CA51C4@racex01> <802D5D25B6F2BF45B295FE900F9F9BCBD54B5FB4@LEE05.vmi.edu> Message-ID: <F6E0CB227A713F4AA8F9598060B8F063D7F3CA5207@racex01> Rachel, Thanks for the info. I'd love to find out where to make the changes in the actual template, obviously, but your method for the sorting would definitely work as an initial workaround. As for the second point, we are, unfortunately hoping to re-order the actual sections (so Subject comes before Type, in your example). However, we may want to undertake your internal re-ordering as well. Anyone else had experience making these changes in the templates? Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Maderik, Rachel A. Sent: Tuesday, September 30, 2014 1:36 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] AS browse/search customizations? For your first point, we used a plugin to automatically add the desired sort type (A-Z in our case) if the browse URL doesn't already contain one, so http://archivesspace.vmi.edu/search?type=resource essentially redirects to http://archivesspace.vmi.edu/search?type=resource&sort=title_sort+asc. It's a bit clunky, so I'd love to know if there's a cleaner way to change this in the templates themselves. The JS is below, if you want to try it out. For your second point, are you talking about re-ordering the sections that appear (so "Subject" shows up before "Type"), or re-ordering the contents of each facet? If it's the latter, we used a plugin to sort them alphabetically instead of by number of items (https://github.com/maderikra/archivesspace-plugins/tree/master/sort_facets). If it's the former, that could also be accomplished with a jQuery plugin, but since ArchivesSpace has a habit of not using IDs in the HTML tags (which is something I would love to see and should be simple to implement), it could be tricky to identify individual sections. ------------------------- function changesort1() { var curURL = document.location; var newURL = curURL + '&sort=title_sort+asc'; window.location.replace (newURL); } function changesort2() { var curURL = document.location; var newURL = curURL + '?sort=title_sort+asc'; window.location.replace (newURL); } //checks to make sure we're on a browse screen with no query terms and no existing sort if ((( /search/.test(window.location.pathname)) && (/q=/.test(window.location.search) === false) && (/type=/.test(window.location.search)) && (/sort=/.test(window.location.search) === false))) { $(document).ready(changesort1); } //checks to see if we're on a repository screen if ((( /repositories\/[0-9]/.test(window.location.pathname)) && (/q=/.test(window.location.search) === false) && (/sort=/.test(window.location.search) === false))) { $(document).ready(changesort2); } From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Galligan, Patrick Sent: Tuesday, September 30, 2014 12:20 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] AS browse/search customizations? In early September, Ben Goldman brought up that he'd like to be able to customize the browsing and searching options a little bit more, and a few of us agreed. However, it's been pretty quiet since then. I'm looking to: * Change the default sort order on the browse page (Resources or Accessions automatically display in date descending order or identifier order) * Change the order of facets on the left side of the page * Hide the option for browsing classifications entirely These should be possible, but I'm having trouble finding the files that control these options. Has anyone else had luck doing anything like this? Thanks, Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140930/5a5e60dc/attachment.html>

From Chris.Fitzpatrick at lyrasis.org Tue Sep 2 10:02:12 2014 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Tue, 2 Sep 2014 14:02:12 +0000 Subject: [Archivesspace_Users_Group] translation missing: en.brand.welcome_message In-Reply-To: <1409404435.92779602@mail.athenslibrary.org> References: <1409312088427.75332@lyrasis.org> <03a0edb9ed024dbba130418b878737f1@it-excmb3.ad.siu.edu>, <1409404435.92779602@mail.athenslibrary.org> Message-ID: <1409666531385.70089@lyrasis.org> Hi, Yes, it's using a format called YAML ( http://www.yaml.org/start.html ). Value pairs are seperated by a colon. Structure is shown by indention. You have to keep the indention uniform through-out the structure, so in this case you would nest values with two-spaces. And sorry if the indention didn't come through in the email. My email browers is showing it did, but that might not always be the case... replace _ with spaces: en: __brand: ____title: My Archive ____home: Home ____welcome_message: Special Collections Research Center Archives Online title is a child of brand. brand is a child of en. title and home are siblings. does that make sense? b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of nwright at athenslibrary.org Sent: Saturday, August 30, 2014 3:13 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] translation missing: en.brand.welcome_message Hi Doug, I just did this a week or two ago, and got the same message you did. I researched online, and discovered that the ruby on rails convention is two spaces, and that using tab will mess up the code: http://www.caliban.org/ruby/rubyguide.shtml#indentation I was using tab, and once I cleared that out, my code over-ride worked. But yes, the indentation is significant. It's apparently part of the ruby on rails syntax. I don't have an explanation for why since I'm not a strong coder in anything but html. :-) -Natalie -----Original Message----- From: "Douglas James Simmons" Sent: Friday, August 29, 2014 10:34am To: "Archivesspace Users Group" Subject: Re: [Archivesspace_Users_Group] translation missing: en.brand.welcome_message Apologies, but I don't understand the difference between that and what I used aside from indentation. Is indentation functional rather than just aesthetic? -----Original Message----- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Friday, August 29, 2014 6:35 AM To: Archivesspace Users Group (archivesspace_users_group at lyralists.lyrasis.org) Subject: Re: [Archivesspace_Users_Group] translation missing: en.brand.welcome_message Hi Doug, Yes, the title, home, and welcome_message need to be children nested in brand, not as siblings. Like: en: brand: title: My Archive home: Home welcome_message: Special Collections Research Center Archives Online Try that... b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Douglas James Simmons Sent: Wednesday, August 27, 2014 5:55 PM To: Archivesspace Users Group (archivesspace_users_group at lyralists.lyrasis.org) Subject: [Archivesspace_Users_Group] translation missing: en.brand.welcome_message I followed the instructions at: https://github.com/archivesspace/archivesspace/wiki/Customizing-&-Theming-ArchivesSpace trying to change "Welcome to Archivesspace" to "Special Collections Research Center Archives Online" I created the specified file archivesspace/plugins/local/public/locales/en.yml as follows: en: brand: title: My Archive home: Home welcome_message: Special Collections Research Center Archives Online I restarted the server, and now I get "translation missing: en.brand.welcome_message" on the front page. Any ideas? Doug Simmons Procedures and Systems Analyst II MORRIS LIBRARY - SYSTEMS MAIL CODE 6632 SOUTHERN ILLINOIS UNIVERSITY 605 AGRICULTURE DRIVE CARBONDALE, ILLINOIS 62901 dsimmons at lib.siu.edu P: 618/453-1026 F: 618/453-3031 LIB.SIU.EDU _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group Librarian & Webmaster Athens Regional Library System 706-613-3650 ext 310 -------------- next part -------------- An HTML attachment was scrubbed... URL: From bmg17 at psu.edu Tue Sep 2 10:58:04 2014 From: bmg17 at psu.edu (Ben Goldman) Date: Tue, 2 Sep 2014 10:58:04 -0400 (EDT) Subject: [Archivesspace_Users_Group] search results In-Reply-To: <618950239.133545.1409669522355.JavaMail.zimbra@psu.edu> Message-ID: <387147180.137487.1409669884277.JavaMail.zimbra@psu.edu> Hello, I've seen some email threads about search behavior, but I can't recall seeing any about how search results are displayed, particularly as it relates to the staff interface. For our purposes, having the last_modified and date_created display in the search results isn't useful, but having the record's unique identifier would be -- in particular the Identifier associated with Accession and Resource records -- especially since we often sort these values when browsing results in AT. Is the search results grid customizable? Also, are the faceting options on the search results customizable? Because we have a poor legacy related to authorities in archival data, the facets related to Creator and Subject are cluttering up the results, and we'd prefer to remove them for now. Thanks, Ben Ben Goldman Digital Records Archivist Penn State University Libraries University Park, PA 814-863-8333 http://www.libraries.psu.edu/psul/speccolls.html -------------- next part -------------- An HTML attachment was scrubbed... URL: From PGalligan at rockarch.org Tue Sep 2 11:02:01 2014 From: PGalligan at rockarch.org (Galligan, Patrick) Date: Tue, 2 Sep 2014 11:02:01 -0400 Subject: [Archivesspace_Users_Group] search results In-Reply-To: <387147180.137487.1409669884277.JavaMail.zimbra@psu.edu> References: <618950239.133545.1409669522355.JavaMail.zimbra@psu.edu> <387147180.137487.1409669884277.JavaMail.zimbra@psu.edu> Message-ID: Ben, I can?t speak on the faceting options (it?s something we would be interested in knowing as well), but you can customize the grids in the browse screens at least. You just have to set the repository preferences to include identifier in column 1. However, this won?t change the results of the search all records box, just the searching/browsing within each module. Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Ben Goldman Sent: Tuesday, September 02, 2014 10:58 AM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] search results Hello, I've seen some email threads about search behavior, but I can't recall seeing any about how search results are displayed, particularly as it relates to the staff interface. For our purposes, having the last_modified and date_created display in the search results isn't useful, but having the record's unique identifier would be -- in particular the Identifier associated with Accession and Resource records -- especially since we often sort these values when browsing results in AT. Is the search results grid customizable? Also, are the faceting options on the search results customizable? Because we have a poor legacy related to authorities in archival data, the facets related to Creator and Subject are cluttering up the results, and we'd prefer to remove them for now. Thanks, Ben Ben Goldman Digital Records Archivist Penn State University Libraries University Park, PA 814-863-8333 http://www.libraries.psu.edu/psul/speccolls.html -------------- next part -------------- An HTML attachment was scrubbed... URL: From bmg17 at psu.edu Tue Sep 2 11:28:48 2014 From: bmg17 at psu.edu (Ben Goldman) Date: Tue, 2 Sep 2014 11:28:48 -0400 (EDT) Subject: [Archivesspace_Users_Group] search results In-Reply-To: References: <618950239.133545.1409669522355.JavaMail.zimbra@psu.edu> <387147180.137487.1409669884277.JavaMail.zimbra@psu.edu> Message-ID: <1344807084.158408.1409671728779.JavaMail.zimbra@psu.edu> Thanks, Patrick. I recall seeing this now. I'd still be interested in hearing whether it's possible to turn off certain columns like the created/last-modified. And while it's not terribly important, since in-module modification is possible, I'd be interested to know whether the cross-module search results (the Search All Records box in the toolbar) can be modified as well. Best, Ben ----- Original Message ----- From: "Patrick Galligan" To: "Archivesspace Users Group" Sent: Tuesday, September 2, 2014 11:02:01 AM Subject: Re: [Archivesspace_Users_Group] search results Ben, I can?t speak on the faceting options (it?s something we would be interested in knowing as well), but you can customize the grids in the browse screens at least. You just have to set the repository preferences to include identifier in column 1. However, this won?t change the results of the search all records box, just the searching/browsing within each module. Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Ben Goldman Sent: Tuesday, September 02, 2014 10:58 AM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] search results Hello, I've seen some email threads about search behavior, but I can't recall seeing any about how search results are displayed, particularly as it relates to the staff interface. For our purposes, having the last_modified and date_created display in the search results isn't useful, but having the record's unique identifier would be -- in particular the Identifier associated with Accession and Resource records -- especially since we often sort these values when browsing results in AT. Is the search results grid customizable? Also, are the faceting options on the search results customizable? Because we have a poor legacy related to authorities in archival data, the facets related to Creator and Subject are cluttering up the results, and we'd prefer to remove them for now. Thanks, Ben Ben Goldman Digital Records Archivist Penn State University Libraries University Park, PA 814-863-8333 http://www.libraries.psu.edu/psul/speccolls.html _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From NHOSBURGH at Rollins.edu Tue Sep 2 12:13:50 2014 From: NHOSBURGH at Rollins.edu (Nathan Hosburgh) Date: Tue, 2 Sep 2014 16:13:50 +0000 Subject: [Archivesspace_Users_Group] Archon list or other resources Message-ID: <7f242d565c5e484cb8660bc04bfd71d3@BY2PR02MB524.namprd02.prod.outlook.com> Hi everyone, We are planning on migrating to AS from Archon sometime in 2015. Is there an existing listserv for Archon or an online forum? I have some issues with keyword searching and I think maybe the Archon database needs to be reindexed, but I don't know quite where to start for resources as I am new to the institution and Archon as well. Thanks, Nate Nathan Hosburgh Discovery & Systems Librarian Rollins College, Olin Library 1000 Holt Avenue Winter Park, FL 32789 nhosburgh at rollins.edu (407) 691-1157 -------------- next part -------------- An HTML attachment was scrubbed... URL: From asmally at colgate.edu Tue Sep 2 12:19:32 2014 From: asmally at colgate.edu (Allyson Smally) Date: Tue, 2 Sep 2014 12:19:32 -0400 Subject: [Archivesspace_Users_Group] search results In-Reply-To: <387147180.137487.1409669884277.JavaMail.zimbra@psu.edu> References: <618950239.133545.1409669522355.JavaMail.zimbra@psu.edu> <387147180.137487.1409669884277.JavaMail.zimbra@psu.edu> Message-ID: Hello all, We would also like to be able to customize the search results grid in the staff interface. In June, I believe I was told this was not possible but might have the potential to become a feature request. I have not heard anything since then but would be interested in learning more, if anything has changed. -Allyson Allyson E. Smally Processing Archivist Colgate University Libraries 13 Oak Drive Hamilton, NY 13346 (315) 228-7867 On Tue, Sep 2, 2014 at 10:58 AM, Ben Goldman wrote: > Hello, > > I've seen some email threads about search behavior, but I can't recall > seeing any about how search results are displayed, particularly as it > relates to the *staff* interface. > > For our purposes, having the last_modified and date_created display in the > search results isn't useful, but having the record's unique identifier > would be -- in particular the Identifier associated with Accession and > Resource records -- especially since we often sort these values when > browsing results in AT. Is the search results grid customizable? > > Also, are the faceting options on the search results customizable? Because > we have a poor legacy related to authorities in archival data, the facets > related to Creator and Subject are cluttering up the results, and we'd > prefer to remove them for now. > > Thanks, > Ben > > Ben Goldman > Digital Records Archivist > Penn State University Libraries > University Park, PA > 814-863-8333 > http://www.libraries.psu.edu/psul/speccolls.html > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -- -------------- next part -------------- An HTML attachment was scrubbed... URL: From prom at illinois.edu Tue Sep 2 12:23:36 2014 From: prom at illinois.edu (Prom, Christopher John) Date: Tue, 2 Sep 2014 16:23:36 +0000 Subject: [Archivesspace_Users_Group] Archon list or other resources In-Reply-To: <7f242d565c5e484cb8660bc04bfd71d3@BY2PR02MB524.namprd02.prod.outlook.com> References: <7f242d565c5e484cb8660bc04bfd71d3@BY2PR02MB524.namprd02.prod.outlook.com> Message-ID: <8C53D146-C69B-4554-B213-97DE799B587E@illinois.edu> Nathan, There is no solr or other index behind the archon database, everything is searched direclty against the DB. Not every field is searched, only selected fields so likely this is the issue you are running into. Chris Christopher Prom, PhD Professor, University Library Assistant University Archivist 1408 W. Gregory Drive Urbana, IL 61820 (217) 244-2052 prom at illinois.edu http://archives.library.illinois.edu Blog: http://e-records.chrisprom.com On Sep 2, 2014, at 11:13 AM, Nathan Hosburgh > wrote: Hi everyone, We are planning on migrating to AS from Archon sometime in 2015. Is there an existing listserv for Archon or an online forum? I have some issues with keyword searching and I think maybe the Archon database needs to be reindexed, but I don?t know quite where to start for resources as I am new to the institution and Archon as well. Thanks, Nate Nathan Hosburgh Discovery & Systems Librarian Rollins College, Olin Library 1000 Holt Avenue Winter Park, FL 32789 nhosburgh at rollins.edu (407) 691-1157 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From Karla.Irwin at unlv.edu Tue Sep 2 18:18:00 2014 From: Karla.Irwin at unlv.edu (Karla.Irwin at unlv.edu) Date: Tue, 2 Sep 2014 15:18:00 -0700 Subject: [Archivesspace_Users_Group] external links Message-ID: An HTML attachment was scrubbed... URL: From NHOSBURGH at Rollins.edu Wed Sep 3 10:02:11 2014 From: NHOSBURGH at Rollins.edu (Nathan Hosburgh) Date: Wed, 3 Sep 2014 14:02:11 +0000 Subject: [Archivesspace_Users_Group] Archon list or other resources In-Reply-To: <8C53D146-C69B-4554-B213-97DE799B587E@illinois.edu> References: <7f242d565c5e484cb8660bc04bfd71d3@BY2PR02MB524.namprd02.prod.outlook.com> <8C53D146-C69B-4554-B213-97DE799B587E@illinois.edu> Message-ID: <95485addb76c4dddafe54603927c5ac4@BY2PR02MB524.namprd02.prod.outlook.com> Thanks, Chris. Does anyone know of any other resources for Archon (listserv, forum, documentation)? I have found this: http://www.archon.org/manual/ We are getting a specific error, but only when searching certain keywords in Archon. For instance, if I search "Grover" I do not get any results, even though we do have collections from Edwin Osgood Grover in our archives. We can still browse and find the collection in the system: http://archon.rollins.edu/index.php?p=collections/controlcard&id=85 So far, we've seen a similar error with "Grover", "Mackay", and other search terms. The error appears to relate to the allowed memory size of 128M in Archon. This is a setting located in the php.ini file on the server. The problem is that, after changing the setting from "128M" to "-1" (which specifies unlimited memory) the problem remains. The only difference is that the searches "grover" or "mackay" display a blank screen after about 8 seconds. This suggests the problem is not actually with memory size - it points to something else with the system. Has anyone ever experienced this? Original error message: [cid:image001.jpg at 01CF9082.11CD9E30] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Prom, Christopher John Sent: Tuesday, September 02, 2014 12:24 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Archon list or other resources Nathan, There is no solr or other index behind the archon database, everything is searched direclty against the DB. Not every field is searched, only selected fields so likely this is the issue you are running into. Chris Christopher Prom, PhD Professor, University Library Assistant University Archivist 1408 W. Gregory Drive Urbana, IL 61820 (217) 244-2052 prom at illinois.edu http://archives.library.illinois.edu Blog: http://e-records.chrisprom.com On Sep 2, 2014, at 11:13 AM, Nathan Hosburgh > wrote: Hi everyone, We are planning on migrating to AS from Archon sometime in 2015. Is there an existing listserv for Archon or an online forum? I have some issues with keyword searching and I think maybe the Archon database needs to be reindexed, but I don't know quite where to start for resources as I am new to the institution and Archon as well. Thanks, Nate Nathan Hosburgh Discovery & Systems Librarian Rollins College, Olin Library 1000 Holt Avenue Winter Park, FL 32789 nhosburgh at rollins.edu (407) 691-1157 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 40868 bytes Desc: image001.jpg URL: From zjohnso4 at vols.utk.edu Wed Sep 3 11:08:54 2014 From: zjohnso4 at vols.utk.edu (Johnson, Zachary Hilan (Zach)) Date: Wed, 3 Sep 2014 15:08:54 +0000 Subject: [Archivesspace_Users_Group] search results Message-ID: <1409756933687.44094@vols.utk.edu> Hi all, I would also be interesting in customizing the search results interface. I appreciate being able to at least customize the columns in the browse and accession tabs. Is there a place in the code that these options are nested that someone could point me to? I would be interesting in possibly writing a plugin to modify the search interface and behavior. -Zach Johnson -------------- next part -------------- An HTML attachment was scrubbed... URL: From dsimmons at siu.edu Wed Sep 3 11:17:40 2014 From: dsimmons at siu.edu (Douglas James Simmons) Date: Wed, 3 Sep 2014 15:17:40 +0000 Subject: [Archivesspace_Users_Group] translation missing: en.brand.welcome_message In-Reply-To: <1409404435.92779602@mail.athenslibrary.org> References: <1409312088427.75332@lyrasis.org> <03a0edb9ed024dbba130418b878737f1@it-excmb3.ad.siu.edu> <1409404435.92779602@mail.athenslibrary.org> Message-ID: <31098d1332fe4919b95c2b8846b78767@it-excmb3.ad.siu.edu> I want to thank everyone who chimed in regarding my config file syntax. I replaced the tabs with spaces and it works perfectly. Thanks again! Doug Simmons Morris Library SIU From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of nwright at athenslibrary.org Sent: Saturday, August 30, 2014 8:14 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] translation missing: en.brand.welcome_message Hi Doug, I just did this a week or two ago, and got the same message you did. I researched online, and discovered that the ruby on rails convention is two spaces, and that using tab will mess up the code: http://www.caliban.org/ruby/rubyguide.shtml#indentation I was using tab, and once I cleared that out, my code over-ride worked. But yes, the indentation is significant. It's apparently part of the ruby on rails syntax. I don't have an explanation for why since I'm not a strong coder in anything but html. :-) -Natalie -----Original Message----- From: "Douglas James Simmons" > Sent: Friday, August 29, 2014 10:34am To: "Archivesspace Users Group" > Subject: Re: [Archivesspace_Users_Group] translation missing: en.brand.welcome_message Apologies, but I don't understand the difference between that and what I used aside from indentation. Is indentation functional rather than just aesthetic? -----Original Message----- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Friday, August 29, 2014 6:35 AM To: Archivesspace Users Group (archivesspace_users_group at lyralists.lyrasis.org) Subject: Re: [Archivesspace_Users_Group] translation missing: en.brand.welcome_message Hi Doug, Yes, the title, home, and welcome_message need to be children nested in brand, not as siblings. Like: en: brand: title: My Archive home: Home welcome_message: Special Collections Research Center Archives Online Try that... b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org

> on behalf of Douglas James Simmons > Sent: Wednesday, August 27, 2014 5:55 PM To: Archivesspace Users Group (archivesspace_users_group at lyralists.lyrasis.org) Subject: [Archivesspace_Users_Group] translation missing: en.brand.welcome_message I followed the instructions at: https://github.com/archivesspace/archivesspace/wiki/Customizing-&-Theming-ArchivesSpace trying to change "Welcome to Archivesspace" to "Special Collections Research Center Archives Online" I created the specified file archivesspace/plugins/local/public/locales/en.yml as follows: en: brand: title: My Archive home: Home welcome_message: Special Collections Research Center Archives Online I restarted the server, and now I get "translation missing: en.brand.welcome_message" on the front page. Any ideas? Doug Simmons Procedures and Systems Analyst II MORRIS LIBRARY - SYSTEMS MAIL CODE 6632 SOUTHERN ILLINOIS UNIVERSITY 605 AGRICULTURE DRIVE CARBONDALE, ILLINOIS 62901 dsimmons at lib.siu.edu P: 618/453-1026 F: 618/453-3031 LIB.SIU.EDU _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group Librarian & Webmaster Athens Regional Library System 706-613-3650 ext 310 -------------- next part -------------- An HTML attachment was scrubbed... URL: From prom at illinois.edu Wed Sep 3 11:33:06 2014 From: prom at illinois.edu (Prom, Christopher John) Date: Wed, 3 Sep 2014 15:33:06 +0000 Subject: [Archivesspace_Users_Group] Archon list or other resources In-Reply-To: <95485addb76c4dddafe54603927c5ac4@BY2PR02MB524.namprd02.prod.outlook.com> References: <7f242d565c5e484cb8660bc04bfd71d3@BY2PR02MB524.namprd02.prod.outlook.com> <8C53D146-C69B-4554-B213-97DE799B587E@illinois.edu> <95485addb76c4dddafe54603927c5ac4@BY2PR02MB524.namprd02.prod.outlook.com> Message-ID: <414B9782-086B-4FB3-B632-B54F89F8B523@illinois.edu> Nathan, I know this problem happened in the past, but I don't know that it was ever resolved. You might check the old forum, here: http://forums.archon.org/ Chris Prom On Sep 3, 2014, at 9:02 AM, Nathan Hosburgh > wrote: Thanks, Chris. Does anyone know of any other resources for Archon (listserv, forum, documentation)? I have found this: http://www.archon.org/manual/ We are getting a specific error, but only when searching certain keywords in Archon. For instance, if I search ?Grover? I do not get any results, even though we do have collections from Edwin Osgood Grover in our archives. We can still browse and find the collection in the system: http://archon.rollins.edu/index.php?p=collections/controlcard&id=85 So far, we?ve seen a similar error with ?Grover?, ?Mackay?, and other search terms. The error appears to relate to the allowed memory size of 128M in Archon. This is a setting located in the php.ini file on the server. The problem is that, after changing the setting from ?128M? to ?-1? (which specifies unlimited memory) the problem remains. The only difference is that the searches ?grover? or ?mackay? display a blank screen after about 8 seconds. This suggests the problem is not actually with memory size ? it points to something else with the system. Has anyone ever experienced this? Original error message: From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Prom, Christopher John Sent: Tuesday, September 02, 2014 12:24 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Archon list or other resources Nathan, There is no solr or other index behind the archon database, everything is searched direclty against the DB. Not every field is searched, only selected fields so likely this is the issue you are running into. Chris Christopher Prom, PhD Professor, University Library Assistant University Archivist 1408 W. Gregory Drive Urbana, IL 61820 (217) 244-2052 prom at illinois.edu http://archives.library.illinois.edu Blog: http://e-records.chrisprom.com On Sep 2, 2014, at 11:13 AM, Nathan Hosburgh > wrote: Hi everyone, We are planning on migrating to AS from Archon sometime in 2015. Is there an existing listserv for Archon or an online forum? I have some issues with keyword searching and I think maybe the Archon database needs to be reindexed, but I don?t know quite where to start for resources as I am new to the institution and Archon as well. Thanks, Nate Nathan Hosburgh Discovery & Systems Librarian Rollins College, Olin Library 1000 Holt Avenue Winter Park, FL 32789 nhosburgh at rollins.edu (407) 691-1157 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From lmartinez at march.es Fri Sep 5 06:58:02 2014 From: lmartinez at march.es (=?iso-8859-1?Q?Luis_Mart=EDnez_Uribe?=) Date: Fri, 5 Sep 2014 10:58:02 +0000 Subject: [Archivesspace_Users_Group] Resource info dissapears Message-ID: <7669644b67aa4697bd42976c36284075@AM2PR06MB618.eurprd06.prod.outlook.com> Hello, We are currently testing a local install of AS and the issue of the "disappearing resource" has come up a few times already. I will explain below the steps we are taking: ? Downloaded and run the latest version (v1.0.9) from an Ubuntu server (14.04) ? Login with admin account and create a repository and then start creating a resource with its series, subseries, items, etc... and saving everything without problem. ? Then at some point when trying to access the resource with the view/edit buttons available from the list at localhost:8080/resources we are sent to a blank page localhost:8080/resources/1. ? All the components are listed from localhost:8080/resources?include_components=true but all of them link to blank pages. Has anybody had this problem before? Any help will be appreciated. Thanks Luis Martinez-Uribe Fundaci?n Juan March -------------- next part -------------- An HTML attachment was scrubbed... URL: From lmartinez at march.es Fri Sep 5 07:30:48 2014 From: lmartinez at march.es (=?iso-8859-1?Q?Luis_Mart=EDnez_Uribe?=) Date: Fri, 5 Sep 2014 11:30:48 +0000 Subject: [Archivesspace_Users_Group] Resource info dissapears In-Reply-To: <7669644b67aa4697bd42976c36284075@AM2PR06MB618.eurprd06.prod.outlook.com> References: <7669644b67aa4697bd42976c36284075@AM2PR06MB618.eurprd06.prod.outlook.com> Message-ID: <97cddaf0a18a4c0d8f4862b4754cbf52@AM2PR06MB618.eurprd06.prod.outlook.com> Just to add to this message that the issue happens when accessing AS from Chrome but seems to work with IE (?!) De: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] En nombre de Luis Mart?nez Uribe Enviado el: viernes, 05 de septiembre de 2014 12:58 Para: Archivesspace_Users_Group at lyralists.lyrasis.org Asunto: [Archivesspace_Users_Group] Resource info dissapears Hello, We are currently testing a local install of AS and the issue of the "disappearing resource" has come up a few times already. I will explain below the steps we are taking: ? Downloaded and run the latest version (v1.0.9) from an Ubuntu server (14.04) ? Login with admin account and create a repository and then start creating a resource with its series, subseries, items, etc... and saving everything without problem. ? Then at some point when trying to access the resource with the view/edit buttons available from the list at localhost:8080/resources we are sent to a blank page localhost:8080/resources/1. ? All the components are listed from localhost:8080/resources?include_components=true but all of them link to blank pages. Has anybody had this problem before? Any help will be appreciated. Thanks Luis Martinez-Uribe Fundaci?n Juan March -------------- next part -------------- An HTML attachment was scrubbed... URL: From tadams at cshl.edu Fri Sep 5 09:39:03 2014 From: tadams at cshl.edu (Adams, Thomas) Date: Fri, 5 Sep 2014 13:39:03 +0000 Subject: [Archivesspace_Users_Group] Resource info disappears Message-ID: <9924A3758AEDEC48B06A918F5A0175FE5D77B745@EX-HS-MBX01.cshl.edu> Luis, We have seen the same behavior occur in v1.0.9 as well. Blank resources pages after a rapid data entry, suppression of resource or simply doing a resource update. I tend to have multiple tabs open of the public interface, the view only admin interface and the edit admin interface at the same time. Since I am just testing, we are using the non-production database option and Centros 6.0. Restarting the instance of AS did not fix the problem. Was able to clear the problem by removing the multiple cookies in my Firefox 31.0 browser from the ArchivesSpace server. -Tom From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Luis Mart?nez Uribe Sent: Friday, September 05, 2014 6:58 AM To: Archivesspace_Users_Group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Resource info dissapears Hello, We are currently testing a local install of AS and the issue of the "disappearing resource" has come up a few times already. I will explain below the steps we are taking: ? Downloaded and run the latest version (v1.0.9) from an Ubuntu server (14.04) ? Login with admin account and create a repository and then start creating a resource with its series, subseries, items, etc... and saving everything without problem. ? Then at some point when trying to access the resource with the view/edit buttons available from the list at localhost:8080/resources we are sent to a blank page localhost:8080/resources/1. ? All the components are listed from localhost:8080/resources?include_components=true but all of them link to blank pages. Has anybody had this problem before? Any help will be appreciated. Thanks Luis Martinez-Uribe Fundaci?n Juan March -------------- next part -------------- An HTML attachment was scrubbed... URL: From ltewes at cshl.edu Fri Sep 5 09:52:52 2014 From: ltewes at cshl.edu (Tewes, Lara) Date: Fri, 5 Sep 2014 13:52:52 +0000 Subject: [Archivesspace_Users_Group] Publication Statement in ArchivesSpace Message-ID: <8D1D8383388ACF4096260D84DD352286FB407E@EX-HS-MBX03.cshl.edu> Good morning all, This is my first post to this group listserv, so I appreciate your patience. I am having an issue with finding the right section and field for our publisher statement. I am using the tag grouping from the LOC EAD guide: Library and Archives

Organization Building Street address City, ST ZIP Phone: Fax: Email: URL:

After reviewing the available section/field options in ArchivesSpace, it seemed that the Notes section would be the best bet and to use the Note Type of General. However, that section is not recognizing the tag series. Is this the best publication statement to use with ArchivesSpace? Is there a different tag series that ArchivesSpace will understand? Will this tag series work in a different section? In an attempt to figure the problem out, I checked the EAD Finding aids that had been imported and the publisher section was not in the ArchivesSpace finding aid document. Any guidance is much appreciated. Thanks, Lara Elise -------------- next part -------------- An HTML attachment was scrubbed... URL: From jmargalo at udel.edu Fri Sep 5 11:34:50 2014 From: jmargalo at udel.edu (Jaime Margalotti) Date: Fri, 5 Sep 2014 11:34:50 -0400 Subject: [Archivesspace_Users_Group] Trouble Adding User Message-ID: I have successfully added users to our installation in the past, but I'm now running into this issue. When the person I've tried to add attempts to login with the name/password I (as admin) have assigned to her, she gets the message: "You do not have access to any Repositories. Please contact your System Administrator to request access." Any ideas? I've deleted her and re-added her, but she still gets the same message. Thanks, Jaime -- Jaime L. Margalotti Senior Assistant Librarian Manuscripts and Archives Department University of Delaware Library Newark, DE 19717-5267 302-831-0554jmargalo at udel.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From bmg17 at psu.edu Fri Sep 5 16:20:46 2014 From: bmg17 at psu.edu (Ben Goldman) Date: Fri, 5 Sep 2014 16:20:46 -0400 (EDT) Subject: [Archivesspace_Users_Group] marcxml import/export mappings In-Reply-To: <1157603333.268650.1409948168668.JavaMail.zimbra@psu.edu> Message-ID: <1571921064.270776.1409948446215.JavaMail.zimbra@psu.edu> Hello, We have been testing the MARCXML importer in ASpace, and found that, despite ASpace mapping Resource identifiers to MARC 099 on export, it does not map 099 to resource identifier on import. Is there a reason for this? If so, is there a recommended way to ensure that resource records created using this method get the appropriate local collection number assigned? Thanks, Ben Ben Goldman Digital Records Archivist Penn State University Libraries University Park, PA 814-863-8333 http://www.libraries.psu.edu/psul/speccolls.html -------------- next part -------------- An HTML attachment was scrubbed... URL: From mark.custer at yale.edu Fri Sep 5 16:21:49 2014 From: mark.custer at yale.edu (Custer, Mark) Date: Fri, 5 Sep 2014 20:21:49 +0000 Subject: [Archivesspace_Users_Group] Trouble Adding User In-Reply-To: References: Message-ID: Jaime, I might be missing something since it?s been a while since I?ve done this, too, but I think that you just need to use the Manage User Access function before new users will be able to do anything. Here?s a snippet (under the ?Change the permission group assignment for a user? heading) from the current documentation: 1. Sign in to ArchivesSpace as a System Administrator or a Repository Manager. 1. On the toolbar, click the Settings button and then click Manage User Access. 1. On the user accounts list, click Edit Groups next to the user account you want to change. 1. Select or clear the check box(es) for the user permission group to which you want to assign or remove the user. 1. Click Update Account. Does that work? Mark From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Jaime Margalotti Sent: Friday, September 05, 2014 11:35 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Trouble Adding User I have successfully added users to our installation in the past, but I'm now running into this issue. When the person I've tried to add attempts to login with the name/password I (as admin) have assigned to her, she gets the message: "You do not have access to any Repositories. Please contact your System Administrator to request access." Any ideas? I've deleted her and re-added her, but she still gets the same message. Thanks, Jaime -- Jaime L. Margalotti Senior Assistant Librarian Manuscripts and Archives Department University of Delaware Library Newark, DE 19717-5267 302-831-0554 jmargalo at udel.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From maderikra at vmi.edu Mon Sep 8 07:50:12 2014 From: maderikra at vmi.edu (Maderik, Rachel A.) Date: Mon, 8 Sep 2014 11:50:12 +0000 Subject: [Archivesspace_Users_Group] marcxml import/export mappings In-Reply-To: <1571921064.270776.1409948446215.JavaMail.zimbra@psu.edu> References: <1157603333.268650.1409948168668.JavaMail.zimbra@psu.edu> <1571921064.270776.1409948446215.JavaMail.zimbra@psu.edu> Message-ID: <802D5D25B6F2BF45B295FE900F9F9BCBACF2F0BF@LEE03.vmi.edu> Hi Ben, we also had this problem when importing MARCXML records (all of our call numbers were in the 099 field). I reported it on PivotalTracker in July (https://www.pivotaltracker.com/story/show/75698122), but in the meantime you could do a search and replace on the MARC records before importing, changing 099 to 090 (that was what I did to get them to import). Rachel Maderik Metadata Librarian 401 Preston Library Virginia Military Institute Lexington, VA 24450 540-464-7572 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Ben Goldman Sent: Friday, September 05, 2014 4:21 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] marcxml import/export mappings Hello, We have been testing the MARCXML importer in ASpace, and found that, despite ASpace mapping Resource identifiers to MARC 099 on export, it does not map 099 to resource identifier on import. Is there a reason for this? If so, is there a recommended way to ensure that resource records created using this method get the appropriate local collection number assigned? Thanks, Ben Ben Goldman Digital Records Archivist Penn State University Libraries University Park, PA 814-863-8333 http://www.libraries.psu.edu/psul/speccolls.html -------------- next part -------------- An HTML attachment was scrubbed... URL: From Chris.Fitzpatrick at lyrasis.org Mon Sep 8 08:38:51 2014 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Mon, 8 Sep 2014 12:38:51 +0000 Subject: [Archivesspace_Users_Group] Resource info disappears In-Reply-To: <9924A3758AEDEC48B06A918F5A0175FE5D77B745@EX-HS-MBX01.cshl.edu> References: <9924A3758AEDEC48B06A918F5A0175FE5D77B745@EX-HS-MBX01.cshl.edu> Message-ID: <1410179930953.61032@lyrasis.org> Hi, So, by blank pages, do you mean regular application forms without any data or just a white page? b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Adams, Thomas Sent: Friday, September 05, 2014 3:39 PM To: Archivesspace_Users_Group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] Resource info disappears Luis, We have seen the same behavior occur in v1.0.9 as well. Blank resources pages after a rapid data entry, suppression of resource or simply doing a resource update. I tend to have multiple tabs open of the public interface, the view only admin interface and the edit admin interface at the same time. Since I am just testing, we are using the non-production database option and Centros 6.0. Restarting the instance of AS did not fix the problem. Was able to clear the problem by removing the multiple cookies in my Firefox 31.0 browser from the ArchivesSpace server. -Tom From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Luis Mart?nez Uribe Sent: Friday, September 05, 2014 6:58 AM To: Archivesspace_Users_Group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Resource info dissapears Hello, We are currently testing a local install of AS and the issue of the "disappearing resource" has come up a few times already. I will explain below the steps we are taking: ? Downloaded and run the latest version (v1.0.9) from an Ubuntu server (14.04) ? Login with admin account and create a repository and then start creating a resource with its series, subseries, items, etc... and saving everything without problem. ? Then at some point when trying to access the resource with the view/edit buttons available from the list at localhost:8080/resources we are sent to a blank page localhost:8080/resources/1. ? All the components are listed from localhost:8080/resources?include_components=true but all of them link to blank pages. Has anybody had this problem before? Any help will be appreciated. Thanks Luis Martinez-Uribe Fundaci?n Juan March -------------- next part -------------- An HTML attachment was scrubbed... URL: From tadams at cshl.edu Mon Sep 8 09:10:07 2014 From: tadams at cshl.edu (Adams, Thomas) Date: Mon, 8 Sep 2014 13:10:07 +0000 Subject: [Archivesspace_Users_Group] Resource info disappears In-Reply-To: <1410179930953.61032@lyrasis.org> References: <9924A3758AEDEC48B06A918F5A0175FE5D77B745@EX-HS-MBX01.cshl.edu> <1410179930953.61032@lyrasis.org> Message-ID: <9924A3758AEDEC48B06A918F5A0175FE5D787DE7@EX-HS-MBX01.cshl.edu> Chris, I was seeing just a white, blank page. -Tom From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Monday, September 08, 2014 8:39 AM To: Archivesspace_Users_Group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] Resource info disappears Hi, So, by blank pages, do you mean regular application forms without any data or just a white page? b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org

> on behalf of Adams, Thomas > Sent: Friday, September 05, 2014 3:39 PM To: Archivesspace_Users_Group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] Resource info disappears Luis, We have seen the same behavior occur in v1.0.9 as well. Blank resources pages after a rapid data entry, suppression of resource or simply doing a resource update. I tend to have multiple tabs open of the public interface, the view only admin interface and the edit admin interface at the same time. Since I am just testing, we are using the non-production database option and Centros 6.0. Restarting the instance of AS did not fix the problem. Was able to clear the problem by removing the multiple cookies in my Firefox 31.0 browser from the ArchivesSpace server. -Tom From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Luis Mart?nez Uribe Sent: Friday, September 05, 2014 6:58 AM To: Archivesspace_Users_Group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Resource info dissapears Hello, We are currently testing a local install of AS and the issue of the "disappearing resource" has come up a few times already. I will explain below the steps we are taking: * Downloaded and run the latest version (v1.0.9) from an Ubuntu server (14.04) * Login with admin account and create a repository and then start creating a resource with its series, subseries, items, etc... and saving everything without problem. * Then at some point when trying to access the resource with the view/edit buttons available from the list at localhost:8080/resources we are sent to a blank page localhost:8080/resources/1. * All the components are listed from localhost:8080/resources?include_components=true but all of them link to blank pages. Has anybody had this problem before? Any help will be appreciated. Thanks Luis Martinez-Uribe Fundaci?n Juan March -------------- next part -------------- An HTML attachment was scrubbed... URL: From lmartinez at march.es Mon Sep 8 11:45:53 2014 From: lmartinez at march.es (=?iso-8859-1?Q?Luis_Mart=EDnez_Uribe?=) Date: Mon, 8 Sep 2014 15:45:53 +0000 Subject: [Archivesspace_Users_Group] Archivist Toolkit migration error message: Repository Mismatch between Resource Record-- Digital Object Instance Message-ID: Hi everyone, I have been playing around with the migration of our Archivist Toolkit data and getting this error message: Repository Mismatch between Resource Record-- Digital Object Instance I have checked the data and cannot see any differences between the info stored on the resource records and the digital object. Any ideas? Thanks Luis Martinez-Uribe -------------- next part -------------- An HTML attachment was scrubbed... URL: From bmg17 at psu.edu Mon Sep 8 12:15:44 2014 From: bmg17 at psu.edu (Ben Goldman) Date: Mon, 8 Sep 2014 12:15:44 -0400 (EDT) Subject: [Archivesspace_Users_Group] Archivist Toolkit migration error message: Repository Mismatch between Resource Record-- Digital Object Instance In-Reply-To: References: Message-ID: <108742107.191906.1410192944736.JavaMail.zimbra@psu.edu> Luis, We dealt with this during our migration, too. You have a resource record marked as being in one AT repository, linked to a digital object that is marked as being in a different repository. We had several hundred resources records that were attached to accession records in a separate repository, and we ended up running a script to harmonize all these in the AT database, pre-migration (very simple fix). Check the repository field (just below Language) in the digital object and the repository field in the Basic Description tab of the related resource record. -Ben Ben Goldman Digital Records Archivist Penn State University Libraries University Park, PA 814-863-8333 http://www.libraries.psu.edu/psul/speccolls.html ----- Original Message ----- From: "Luis Mart?nez Uribe" To: "Archivesspace_Users_Group at lyralists.lyrasis.org" Sent: Monday, September 8, 2014 11:45:53 AM Subject: [Archivesspace_Users_Group] Archivist Toolkit migration error message: Repository Mismatch between Resource Record-- Digital Object Instance Hi everyone, I have been playing around with the migration of our Archivist Toolkit data and getting this error message: Repository Mismatch between Resource Record-- Digital Object Instance I have checked the data and cannot see any differences between the info stored on the resource records and the digital object. Any ideas? Thanks Luis Martinez-Uribe _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From lmartinez at march.es Mon Sep 8 12:23:20 2014 From: lmartinez at march.es (=?iso-8859-1?Q?Luis_Mart=EDnez_Uribe?=) Date: Mon, 8 Sep 2014 16:23:20 +0000 Subject: [Archivesspace_Users_Group] Archivist Toolkit migration error message: Repository Mismatch between Resource Record-- Digital Object Instance In-Reply-To: <108742107.191906.1410192944736.JavaMail.zimbra@psu.edu> References: , <108742107.191906.1410192944736.JavaMail.zimbra@psu.edu> Message-ID: <6db77fbb7b104a1e92700bb7442f93a5@AM2PR06MB618.eurprd06.prod.outlook.com> Many thanks Ben, that makes sense. I will try fixing it pre-migration then. Luis On 8 Sep 2014 18:15, Ben Goldman wrote: Luis, We dealt with this during our migration, too. You have a resource record marked as being in one AT repository, linked to a digital object that is marked as being in a different repository. We had several hundred resources records that were attached to accession records in a separate repository, and we ended up running a script to harmonize all these in the AT database, pre-migration (very simple fix). Check the repository field (just below Language) in the digital object and the repository field in the Basic Description tab of the related resource record. -Ben Ben Goldman Digital Records Archivist Penn State University Libraries University Park, PA 814-863-8333 http://www.libraries.psu.edu/psul/speccolls.html ________________________________ From: "Luis Mart?nez Uribe" To: "Archivesspace_Users_Group at lyralists.lyrasis.org" Sent: Monday, September 8, 2014 11:45:53 AM Subject: [Archivesspace_Users_Group] Archivist Toolkit migration error message: Repository Mismatch between Resource Record-- Digital Object Instance Hi everyone, I have been playing around with the migration of our Archivist Toolkit data and getting this error message: Repository Mismatch between Resource Record-- Digital Object Instance I have checked the data and cannot see any differences between the info stored on the resource records and the digital object. Any ideas? Thanks Luis Martinez-Uribe _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From noah.huffman at duke.edu Mon Sep 8 15:40:36 2014 From: noah.huffman at duke.edu (Noah Huffman) Date: Mon, 8 Sep 2014 19:40:36 +0000 Subject: [Archivesspace_Users_Group] Batch export EAD with numbered components using API? Message-ID: Hello, I'm trying to batch export all resource records as EAD in a given repository using the API, but I can't quite figure out how to get numbered components (instead of unnumbered). With the following command, I can get all resources as EAD with unnumbered components ($IDs is a list of all resource IDs in curly braces): curl -O -H "X-ArchivesSpace-Session: $TOKEN" "[backend-url]/repositories/41/resource_descriptions/$IDs.xml Does anyone know the syntax for using the numbered component option with the API? Thanks! -Noah ================ Noah Huffman Archivist for Metadata and Encoding David M. Rubenstein Rare Book & Manuscript Library Duke University noah.huffman at duke.edu 919-660-5982 http://library.duke.edu/rubenstein/ -------------- next part -------------- An HTML attachment was scrubbed... URL: From danelle.moon at sjsu.edu Mon Sep 8 16:39:51 2014 From: danelle.moon at sjsu.edu (Danelle Moon) Date: Mon, 8 Sep 2014 13:39:51 -0700 Subject: [Archivesspace_Users_Group] EAD Export Issues to OAC Message-ID: I am having major issues trying to export EAD from ArchiveSpace to the Online Archives of California. When I export and save the EAD file, the resource record export is incomplete and only a small amount of code is present. I tried to trobule shoot this through the OAC with Adrian Turner, and we could not determine why the AS export is not producing a full resource record of the EAD. Please let me know how we can address this problem. Here is a screen shot of the EAD that appears [image: Inline image 1] Danelle Moon Danelle Moon Full Librarian Director SJSU Special Collections One Washington Square San Jose, CA 95192-0028 408/808-2061 office 408/808-2063 fax Danelle.Moon at sjsu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image.png Type: image/png Size: 105043 bytes Desc: not available URL: From bmg17 at psu.edu Mon Sep 8 16:48:02 2014 From: bmg17 at psu.edu (Ben Goldman) Date: Mon, 8 Sep 2014 16:48:02 -0400 (EDT) Subject: [Archivesspace_Users_Group] Batch export EAD with numbered components using API? In-Reply-To: References: Message-ID: <701876922.359095.1410209282804.JavaMail.zimbra@psu.edu> Noah, I don't have an answer to your question, but I'd be extremely interested in hearing more about this process once you have it nailed down. As part of our migration to ASpace, we're incorporating some other data silos, so ASpace will ultimately contain much more data than we expose to our researchers. And since we don't plan, at this point, to use the public interface, we'd like to batch export these hundreds of new records at some point in the near future. Thanks, Ben Ben Goldman Digital Records Archivist Penn State University Libraries University Park, PA 814-863-8333 http://www.libraries.psu.edu/psul/speccolls.html ----- Original Message ----- From: "Noah Huffman" To: "Archivesspace_Users_Group at lyralists.lyrasis.org" Sent: Monday, September 8, 2014 3:40:36 PM Subject: [Archivesspace_Users_Group] Batch export EAD with numbered components using API? Hello, I?m trying to batch export all resource records as EAD in a given repository using the API, but I can?t quite figure out how to get numbered components (instead of unnumbered). With the following command, I can get all resources as EAD with unnumbered components ($IDs is a list of all resource IDs in curly braces): curl -O -H "X-ArchivesSpace-Session: $TOKEN" "[backend-url]/repositories/41/resource_descriptions/$IDs.xml Does anyone know the syntax for using the numbered component option with the API? Thanks! -Noah ================ Noah Huffman Archivist for Metadata and Encoding David M. Rubenstein Rare Book & Manuscript Library Duke University noah.huffman at duke.edu 919-660-5982 http://library.duke.edu/rubenstein/ _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From mark.cooper at lyrasis.org Mon Sep 8 17:01:27 2014 From: mark.cooper at lyrasis.org (Mark Cooper) Date: Mon, 8 Sep 2014 21:01:27 +0000 Subject: [Archivesspace_Users_Group] Batch export EAD with numbered components using API? In-Reply-To: References: Message-ID: <1410210087179.20470@lyrasis.org> ?Hi Noah, You need the "numbered_cs" param. See: http://sandbox.archivesspace.org:8089/doc under: GET /repositories/:repo_id/resource_descriptions/:id.xml So this should work: curl -O -H "X-ArchivesSpace-Session: $TOKEN" "[backend-url]/repositories/41/resource_descriptions/$IDs.xml?numbered_cs=true" Mark Mark Cooper LYRASIS -- Application Developer mark.cooper at lyrasis.org 800.999.8558 x 2920 mark_c_cooper [Skype] ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Noah Huffman Sent: Monday, September 08, 2014 12:40 PM To: 'Archivesspace_Users_Group at lyralists.lyrasis.org' Subject: [Archivesspace_Users_Group] Batch export EAD with numbered components using API? Hello, I'm trying to batch export all resource records as EAD in a given repository using the API, but I can't quite figure out how to get numbered components (instead of unnumbered). With the following command, I can get all resources as EAD with unnumbered components ($IDs is a list of all resource IDs in curly braces): curl -O -H "X-ArchivesSpace-Session: $TOKEN" "[backend-url]/repositories/41/resource_descriptions/$IDs.xml Does anyone know the syntax for using the numbered component option with the API? Thanks! -Noah ================ Noah Huffman Archivist for Metadata and Encoding David M. Rubenstein Rare Book & Manuscript Library Duke University noah.huffman at duke.edu 919-660-5982 http://library.duke.edu/rubenstein/ -------------- next part -------------- An HTML attachment was scrubbed... URL: From david at bookbindersmuseum.org Tue Sep 9 03:24:39 2014 From: david at bookbindersmuseum.org (David Eves) Date: Tue, 9 Sep 2014 00:24:39 -0700 Subject: [Archivesspace_Users_Group] Installation problem: setup-database.sh fails part way Message-ID: I'm trying to get a test instance of archivesspace running on a VPS ( linode.com) running CentOS 6.5, MySql 5.6.20. I have created an archivesspace database and granted permissions to a mysql user (aspace) as detailed in the README ( https://github.com/archivesspace/archivesspace) When I run scripts/setup-database.sh, the setup fails with the error trace below. When I check the database, it looks like it is partially created; I've appended the output from 'show tables' in the mysql client below the error trace. Does anyone have a idea where I should be looking for the solution? David Eves ===== trace from running setup-database.sh ===== $ ./scripts/setup-database.sh Loading ArchivesSpace configuration file from path: /opt/archivesspace/./config/config.rb Loading ArchivesSpace configuration file from path: /opt/archivesspace/./config/config.rb Running migrations against jdbc:mysql://localhost:3306/archivesspace?user=aspace&password=xxxxxxxxxxxxxxx&useUnicode=true&characterEncoding=UTF-8 Sequel::DatabaseError: Java::ComMysqlJdbcExceptionsJdbc4::CommunicationsException: Communications link failure The last packet successfully received from the server was 41 milliseconds ago. The last packet sent successfully to the server was 38 milliseconds ago. raise_error at /opt/archivesspace/gems/gems/sequel-3.41.0/lib/sequel/database/misc.rb:313 statement at /opt/archivesspace/gems/gems/sequel-3.41.0/lib/sequel/adapters/jdbc.rb:563 statement at /opt/archivesspace/gems/gems/sequel-3.41.0/lib/sequel/adapters/jdbc.rb:561 execute at /opt/archivesspace/gems/gems/sequel-3.41.0/lib/sequel/adapters/jdbc.rb:255 hold at /opt/archivesspace/gems/gems/sequel-3.41.0/lib/sequel/connection_pool/threaded.rb:104 hold at /opt/archivesspace/gems/gems/sequel-3.41.0/lib/sequel/connection_pool/threaded.rb:93 synchronize at /opt/archivesspace/gems/gems/sequel-3.41.0/lib/sequel/database/connecting.rb:240 execute at /opt/archivesspace/gems/gems/sequel-3.41.0/lib/sequel/adapters/jdbc.rb:254 execute_ddl at /opt/archivesspace/gems/gems/sequel-3.41.0/lib/sequel/adapters/jdbc.rb:277 apply_alter_table at /opt/archivesspace/gems/gems/sequel-3.41.0/lib/sequel/adapters/utils/split_alter_table.rb:32 each at org/jruby/RubyArray.java:1613 apply_alter_table at /opt/archivesspace/gems/gems/sequel-3.41.0/lib/sequel/adapters/utils/split_alter_table.rb:32 each at org/jruby/RubyArray.java:1613 apply_alter_table at /opt/archivesspace/gems/gems/sequel-3.41.0/lib/sequel/adapters/utils/split_alter_table.rb:30 apply_alter_table_generator at /opt/archivesspace/gems/gems/sequel-3.41.0/lib/sequel/database/schema_methods.rb:349 alter_table at /opt/archivesspace/gems/gems/sequel-3.41.0/lib/sequel/database/schema_methods.rb:78 (root) at file:/opt/archivesspace/lib/common.jar!/db/migrations/001_create_base_schema.rb:438 instance_eval at org/jruby/RubyBasicObject.java:1536 apply at /opt/archivesspace/gems/gems/sequel-3.41.0/lib/sequel/extensions/migration.rb:94 run at /opt/archivesspace/gems/gems/sequel-3.41.0/lib/sequel/extensions/migration.rb:519 checked_transaction at /opt/archivesspace/gems/gems/sequel-3.41.0/lib/sequel/extensions/migration.rb:456 run at /opt/archivesspace/gems/gems/sequel-3.41.0/lib/sequel/extensions/migration.rb:518 each at org/jruby/RubyArray.java:1613 run at /opt/archivesspace/gems/gems/sequel-3.41.0/lib/sequel/extensions/migration.rb:514 run at /opt/archivesspace/gems/gems/sequel-3.41.0/lib/sequel/extensions/migration.rb:381 setup_database at file:/opt/archivesspace/lib/common.jar!/db/db_migrator.rb:184 (root) at ../scripts/rb/migrate_db.rb:43 connect at /opt/archivesspace/gems/gems/sequel-3.41.0/lib/sequel/database/connecting.rb:80 connect at /opt/archivesspace/gems/gems/sequel-3.41.0/lib/sequel/core.rb:147 (root) at ../scripts/rb/migrate_db.rb:28 $ ==== output from mysql client ======= mysql> use archivesspace; Reading table information for completion of table and column names You can turn off this feature to get a quicker startup with -A Database changed mysql> show tables; +-------------------------+ | Tables_in_archivesspace | +-------------------------+ | accession | | agent_corporate_entity | | agent_family | | agent_person | | agent_software | | archival_object | | auth_db | | digital_object | | enumeration | | enumeration_value | | group | | group_permission | | group_user | | notification | | permission | | repository | | resource | | schema_info | | session | | user | +-------------------------+ 20 rows in set (0.00 sec) mysql> -------------- next part -------------- An HTML attachment was scrubbed... URL: From Gregory.Farr at AustenRiggs.net Tue Sep 9 04:00:46 2014 From: Gregory.Farr at AustenRiggs.net (Gregory.Farr at AustenRiggs.net) Date: Tue, 9 Sep 2014 04:00:46 -0400 Subject: [Archivesspace_Users_Group] AUTO: Gregory Farr is out of the office (returning 09/10/2014) Message-ID: I am out of the office until 09/10/2014. Note: This is an automated response to your message "[Archivesspace_Users_Group] Installation problem: setup-database.sh fails part way" sent on 9/9/2014 3:24:39 AM. This is the only notification you will receive while this person is away. From Chris.Fitzpatrick at lyrasis.org Tue Sep 9 06:48:29 2014 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Tue, 9 Sep 2014 10:48:29 +0000 Subject: [Archivesspace_Users_Group] Installation problem: setup-database.sh fails part way In-Reply-To: References: Message-ID: <1410259708696.85949@lyrasis.org> Hi, Looks like you lost connection to your MySQL server during the migration. Are you using a local mysql db or is it a remote one? b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of David Eves Sent: Tuesday, September 09, 2014 9:24 AM To: ArchivesSpaceUsersGroup Subject: [Archivesspace_Users_Group] Installation problem: setup-database.sh fails part way I'm trying to get a test instance of archivesspace running on a VPS (linode.com) running CentOS 6.5, MySql 5.6.20. I have created an archivesspace database and granted permissions to a mysql user (aspace) as detailed in the README (https://github.com/archivesspace/archivesspace) When I run scripts/setup-database.sh, the setup fails with the error trace below. When I check the database, it looks like it is partially created; I've appended the output from 'show tables' in the mysql client below the error trace. Does anyone have a idea where I should be looking for the solution? David Eves > ===== trace from running setup-database.sh ===== $ ./scripts/setup-database.sh Loading ArchivesSpace configuration file from path: /opt/archivesspace/./config/config.rb Loading ArchivesSpace configuration file from path: /opt/archivesspace/./config/config.rb Running migrations against jdbc:mysql://localhost:3306/archivesspace?user=aspace&password=xxxxxxxxxxxxxxx&useUnicode=true&characterEncoding=UTF-8 Sequel::DatabaseError: Java::ComMysqlJdbcExceptionsJdbc4::CommunicationsException: Communications link failure The last packet successfully received from the server was 41 milliseconds ago. The last packet sent successfully to the server was 38 milliseconds ago. raise_error at /opt/archivesspace/gems/gems/sequel-3.41.0/lib/sequel/database/misc.rb:313 statement at /opt/archivesspace/gems/gems/sequel-3.41.0/lib/sequel/adapters/jdbc.rb:563 statement at /opt/archivesspace/gems/gems/sequel-3.41.0/lib/sequel/adapters/jdbc.rb:561 execute at /opt/archivesspace/gems/gems/sequel-3.41.0/lib/sequel/adapters/jdbc.rb:255 hold at /opt/archivesspace/gems/gems/sequel-3.41.0/lib/sequel/connection_pool/threaded.rb:104 hold at /opt/archivesspace/gems/gems/sequel-3.41.0/lib/sequel/connection_pool/threaded.rb:93 synchronize at /opt/archivesspace/gems/gems/sequel-3.41.0/lib/sequel/database/connecting.rb:240 execute at /opt/archivesspace/gems/gems/sequel-3.41.0/lib/sequel/adapters/jdbc.rb:254 execute_ddl at /opt/archivesspace/gems/gems/sequel-3.41.0/lib/sequel/adapters/jdbc.rb:277 apply_alter_table at /opt/archivesspace/gems/gems/sequel-3.41.0/lib/sequel/adapters/utils/split_alter_table.rb:32 each at org/jruby/RubyArray.java:1613 apply_alter_table at /opt/archivesspace/gems/gems/sequel-3.41.0/lib/sequel/adapters/utils/split_alter_table.rb:32 each at org/jruby/RubyArray.java:1613 apply_alter_table at /opt/archivesspace/gems/gems/sequel-3.41.0/lib/sequel/adapters/utils/split_alter_table.rb:30 apply_alter_table_generator at /opt/archivesspace/gems/gems/sequel-3.41.0/lib/sequel/database/schema_methods.rb:349 alter_table at /opt/archivesspace/gems/gems/sequel-3.41.0/lib/sequel/database/schema_methods.rb:78 (root) at file:/opt/archivesspace/lib/common.jar!/db/migrations/001_create_base_schema.rb:438 instance_eval at org/jruby/RubyBasicObject.java:1536 apply at /opt/archivesspace/gems/gems/sequel-3.41.0/lib/sequel/extensions/migration.rb:94 run at /opt/archivesspace/gems/gems/sequel-3.41.0/lib/sequel/extensions/migration.rb:519 checked_transaction at /opt/archivesspace/gems/gems/sequel-3.41.0/lib/sequel/extensions/migration.rb:456 run at /opt/archivesspace/gems/gems/sequel-3.41.0/lib/sequel/extensions/migration.rb:518 each at org/jruby/RubyArray.java:1613 run at /opt/archivesspace/gems/gems/sequel-3.41.0/lib/sequel/extensions/migration.rb:514 run at /opt/archivesspace/gems/gems/sequel-3.41.0/lib/sequel/extensions/migration.rb:381 setup_database at file:/opt/archivesspace/lib/common.jar!/db/db_migrator.rb:184 (root) at ../scripts/rb/migrate_db.rb:43 connect at /opt/archivesspace/gems/gems/sequel-3.41.0/lib/sequel/database/connecting.rb:80 connect at /opt/archivesspace/gems/gems/sequel-3.41.0/lib/sequel/core.rb:147 (root) at ../scripts/rb/migrate_db.rb:28 $ ==== output from mysql client ======= mysql> use archivesspace; Reading table information for completion of table and column names You can turn off this feature to get a quicker startup with -A Database changed mysql> show tables; +-------------------------+ | Tables_in_archivesspace | +-------------------------+ | accession | | agent_corporate_entity | | agent_family | | agent_person | | agent_software | | archival_object | | auth_db | | digital_object | | enumeration | | enumeration_value | | group | | group_permission | | group_user | | notification | | permission | | repository | | resource | | schema_info | | session | | user | +-------------------------+ 20 rows in set (0.00 sec) mysql> -------------- next part -------------- An HTML attachment was scrubbed... URL: From Chris.Fitzpatrick at lyrasis.org Tue Sep 9 09:11:12 2014 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Tue, 9 Sep 2014 13:11:12 +0000 Subject: [Archivesspace_Users_Group] Batch export EAD with numbered components using API? In-Reply-To: <701876922.359095.1410209282804.JavaMail.zimbra@psu.edu> References: , <701876922.359095.1410209282804.JavaMail.zimbra@psu.edu> Message-ID: <1410268271888.4690@lyrasis.org> Hi Noah, If you add a parameter of numbered_cs = true it will number the components. There's also parameters for "include_unpublished" and "include_daos". Odd this is not showing up in the API documentation..I will correct this. b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Ben Goldman Sent: Monday, September 08, 2014 10:48 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Batch export EAD with numbered components using API? Noah, I don't have an answer to your question, but I'd be extremely interested in hearing more about this process once you have it nailed down. As part of our migration to ASpace, we're incorporating some other data silos, so ASpace will ultimately contain much more data than we expose to our researchers. And since we don't plan, at this point, to use the public interface, we'd like to batch export these hundreds of new records at some point in the near future. Thanks, Ben Ben Goldman Digital Records Archivist Penn State University Libraries University Park, PA 814-863-8333 http://www.libraries.psu.edu/psul/speccolls.html ________________________________ From: "Noah Huffman" To: "Archivesspace_Users_Group at lyralists.lyrasis.org" Sent: Monday, September 8, 2014 3:40:36 PM Subject: [Archivesspace_Users_Group] Batch export EAD with numbered components using API? Hello, I'm trying to batch export all resource records as EAD in a given repository using the API, but I can't quite figure out how to get numbered components (instead of unnumbered). With the following command, I can get all resources as EAD with unnumbered components ($IDs is a list of all resource IDs in curly braces): curl -O -H "X-ArchivesSpace-Session: $TOKEN" "[backend-url]/repositories/41/resource_descriptions/$IDs.xml Does anyone know the syntax for using the numbered component option with the API? Thanks! -Noah ================ Noah Huffman Archivist for Metadata and Encoding David M. Rubenstein Rare Book & Manuscript Library Duke University noah.huffman at duke.edu 919-660-5982 http://library.duke.edu/rubenstein/ _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From Chris.Fitzpatrick at lyrasis.org Tue Sep 9 09:13:14 2014 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Tue, 9 Sep 2014 13:13:14 +0000 Subject: [Archivesspace_Users_Group] EAD Export Issues to OAC In-Reply-To: References: Message-ID: <1410268394140.27934@lyrasis.org> Hi Danelle, You're most likely running into an encoding issue that is present in v1.0.9 which causes the ASpace EAD exporter to stop before it's completed. If you look at your logs after you do an export, is there an error message? b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Danelle Moon Sent: Monday, September 08, 2014 10:39 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] EAD Export Issues to OAC I am having major issues trying to export EAD from ArchiveSpace to the Online Archives of California. When I export and save the EAD file, the resource record export is incomplete and only a small amount of code is present. I tried to trobule shoot this through the OAC with Adrian Turner, and we could not determine why the AS export is not producing a full resource record of the EAD. Please let me know how we can address this problem. Here is a screen shot of the EAD that appears [Inline image 1] Danelle Moon Danelle Moon Full Librarian Director SJSU Special Collections One Washington Square San Jose, CA 95192-0028 408/808-2061 office 408/808-2063 fax Danelle.Moon at sjsu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image.png Type: image/png Size: 105043 bytes Desc: image.png URL: From Chris.Fitzpatrick at lyrasis.org Tue Sep 9 09:14:37 2014 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Tue, 9 Sep 2014 13:14:37 +0000 Subject: [Archivesspace_Users_Group] Resource info disappears In-Reply-To: <9924A3758AEDEC48B06A918F5A0175FE5D787DE7@EX-HS-MBX01.cshl.edu> References: <9924A3758AEDEC48B06A918F5A0175FE5D77B745@EX-HS-MBX01.cshl.edu> <1410179930953.61032@lyrasis.org>, <9924A3758AEDEC48B06A918F5A0175FE5D787DE7@EX-HS-MBX01.cshl.edu> Message-ID: <1410268477163.94963@lyrasis.org> That's odd. And clearing your cookies fixed this? Just curious, when you access the page, is the log file putting anything out? b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Adams, Thomas Sent: Monday, September 08, 2014 3:10 PM To: Archivesspace_Users_Group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] Resource info disappears Chris, I was seeing just a white, blank page. -Tom From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Monday, September 08, 2014 8:39 AM To: Archivesspace_Users_Group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] Resource info disappears Hi, So, by blank pages, do you mean regular application forms without any data or just a white page? b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org

> on behalf of Hurt, Tara (Library) > Sent: Thursday, August 28, 2014 3:41 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] ArchiveSpace Platform Question Good morning. We have been having some trouble running Archive Space on a Windows 2008 server. Due to continuing problems within our networking environment, we are now investigating the possibility of installing it on a local Windows 7 workstation. Does anyone has experience with this? Has anyone done this? If so do you have any tips on how to do the installation? Thank you. Tara Hurt University Archivist Head Archives & Special Collections Eastern Connecticut State University -------------- next part -------------- An HTML attachment was scrubbed... URL: From lmartinez at march.es Tue Sep 9 10:53:06 2014 From: lmartinez at march.es (=?iso-8859-1?Q?Luis_Mart=EDnez_Uribe?=) Date: Tue, 9 Sep 2014 14:53:06 +0000 Subject: [Archivesspace_Users_Group] Archivist Toolkit migration error message: Repository Mismatch between Resource Record-- Digital Object Instance In-Reply-To: <6db77fbb7b104a1e92700bb7442f93a5@AM2PR06MB618.eurprd06.prod.outlook.com> References: , <108742107.191906.1410192944736.JavaMail.zimbra@psu.edu> <6db77fbb7b104a1e92700bb7442f93a5@AM2PR06MB618.eurprd06.prod.outlook.com> Message-ID: <138af583c01a457c80aa2c5bbdb06e95@AM2PR06MB618.eurprd06.prod.outlook.com> Excellent Ben, I normalized the repository_ids and the migration worked really well. Thanks for your help Luis De: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] En nombre de Luis Mart?nez Uribe Enviado el: lunes, 08 de septiembre de 2014 18:23 Para: Archivesspace Users Group Asunto: Re: [Archivesspace_Users_Group] Archivist Toolkit migration error message: Repository Mismatch between Resource Record-- Digital Object Instance Many thanks Ben, that makes sense. I will try fixing it pre-migration then. Luis On 8 Sep 2014 18:15, Ben Goldman > wrote: Luis, We dealt with this during our migration, too. You have a resource record marked as being in one AT repository, linked to a digital object that is marked as being in a different repository. We had several hundred resources records that were attached to accession records in a separate repository, and we ended up running a script to harmonize all these in the AT database, pre-migration (very simple fix). Check the repository field (just below Language) in the digital object and the repository field in the Basic Description tab of the related resource record. -Ben Ben Goldman Digital Records Archivist Penn State University Libraries University Park, PA 814-863-8333 http://www.libraries.psu.edu/psul/speccolls.html ________________________________ From: "Luis Mart?nez Uribe" > To: "Archivesspace_Users_Group at lyralists.lyrasis.org" > Sent: Monday, September 8, 2014 11:45:53 AM Subject: [Archivesspace_Users_Group] Archivist Toolkit migration error message: Repository Mismatch between Resource Record-- Digital Object Instance Hi everyone, I have been playing around with the migration of our Archivist Toolkit data and getting this error message: Repository Mismatch between Resource Record-- Digital Object Instance I have checked the data and cannot see any differences between the info stored on the resource records and the digital object. Any ideas? Thanks Luis Martinez-Uribe _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From noah.huffman at duke.edu Tue Sep 9 11:24:58 2014 From: noah.huffman at duke.edu (Noah Huffman) Date: Tue, 9 Sep 2014 15:24:58 +0000 Subject: [Archivesspace_Users_Group] Batch export EAD with numbered components using API? In-Reply-To: <1410268271888.4690@lyrasis.org> References: , <701876922.359095.1410209282804.JavaMail.zimbra@psu.edu> <1410268271888.4690@lyrasis.org> Message-ID: <0b47b8e0358c411b82c5a9692bd45c4c@BLUPR05MB546.namprd05.prod.outlook.com> Thanks Chris and Mark, This worked: curl -output "resource_#1.xml" -H "X-ArchivesSpace-Session: $TOKEN" "[backend-url]/repositories/41/resource_descriptions/$IDs.xml?numbered_cs=true&?include_daos=true" It's really slow, but it works. -Noah From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Tuesday, September 09, 2014 9:11 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Batch export EAD with numbered components using API? Hi Noah, If you add a parameter of numbered_cs = true it will number the components. There's also parameters for "include_unpublished" and "include_daos". Odd this is not showing up in the API documentation..I will correct this. b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org

> on behalf of Ben Goldman > Sent: Monday, September 08, 2014 10:48 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Batch export EAD with numbered components using API? Noah, I don't have an answer to your question, but I'd be extremely interested in hearing more about this process once you have it nailed down. As part of our migration to ASpace, we're incorporating some other data silos, so ASpace will ultimately contain much more data than we expose to our researchers. And since we don't plan, at this point, to use the public interface, we'd like to batch export these hundreds of new records at some point in the near future. Thanks, Ben Ben Goldman Digital Records Archivist Penn State University Libraries University Park, PA 814-863-8333 http://www.libraries.psu.edu/psul/speccolls.html ________________________________ From: "Noah Huffman" > To: "Archivesspace_Users_Group at lyralists.lyrasis.org" > Sent: Monday, September 8, 2014 3:40:36 PM Subject: [Archivesspace_Users_Group] Batch export EAD with numbered components using API? Hello, I'm trying to batch export all resource records as EAD in a given repository using the API, but I can't quite figure out how to get numbered components (instead of unnumbered). With the following command, I can get all resources as EAD with unnumbered components ($IDs is a list of all resource IDs in curly braces): curl -O -H "X-ArchivesSpace-Session: $TOKEN" "[backend-url]/repositories/41/resource_descriptions/$IDs.xml Does anyone know the syntax for using the numbered component option with the API? Thanks! -Noah ================ Noah Huffman Archivist for Metadata and Encoding David M. Rubenstein Rare Book & Manuscript Library Duke University noah.huffman at duke.edu 919-660-5982 http://library.duke.edu/rubenstein/ _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From danelle.moon at sjsu.edu Tue Sep 9 13:24:14 2014 From: danelle.moon at sjsu.edu (Danelle Moon) Date: Tue, 9 Sep 2014 10:24:14 -0700 Subject: [Archivesspace_Users_Group] EAD Export Issues to OAC In-Reply-To: <1410268394140.27934@lyrasis.org> References: <1410268394140.27934@lyrasis.org> Message-ID: Chris, I am really new to this process, and I am not clear where I can view th export log. Please clarify where the logs are located. Danelle Danelle Moon Full Librarian Director SJSU Special Collections One Washington Square San Jose, CA 95192-0028 408/808-2061 office 408/808-2063 fax Danelle.Moon at sjsu.edu On Tue, Sep 9, 2014 at 6:13 AM, Chris Fitzpatrick < Chris.Fitzpatrick at lyrasis.org> wrote: > Hi Danelle, > > > You're most likely running into an encoding issue that is present in > v1.0.9 which causes the ASpace EAD exporter to stop before it's completed. > If you look at your logs after you do an export, is there an error message? > > > b,chris. > > > Chris Fitzpatrick | Developer, ArchivesSpace > Skype: chrisfitzpat | Phone: 918.236.6048 > http://archivesspace.org/ > ------------------------------ > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org < > archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of > Danelle Moon > *Sent:* Monday, September 08, 2014 10:39 PM > *To:* Archivesspace Users Group > *Subject:* [Archivesspace_Users_Group] EAD Export Issues to OAC > > I am having major issues trying to export EAD from ArchiveSpace to the > Online Archives of California. > > When I export and save the EAD file, the resource record export is > incomplete and only a small amount of code is present. > > I tried to trobule shoot this through the OAC with Adrian Turner, and we > could not determine why the AS export is not producing a full resource > record of the EAD. > > Please let me know how we can address this problem. > > Here is a screen shot of the EAD that appears > > [image: Inline image 1] > > Danelle Moon > Danelle Moon > Full Librarian > Director SJSU Special Collections > One Washington Square > San Jose, CA 95192-0028 > 408/808-2061 office > 408/808-2063 fax > Danelle.Moon at sjsu.edu > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image.png Type: image/png Size: 105043 bytes Desc: not available URL: From maureen.callahan at yale.edu Tue Sep 9 14:03:46 2014 From: maureen.callahan at yale.edu (Callahan, Maureen) Date: Tue, 9 Sep 2014 18:03:46 +0000 Subject: [Archivesspace_Users_Group] do you use Yale Archivists' Toolkit plug-ins? Message-ID: Colleagues, As part of our migration to ArchivesSpace, we're starting to think about what we will do with data that is created by the Yale Archivists' Toolkit plug-ins. These plug-ins were created by Yale and shared with the AT community in 2009. They allow the user to manage the export of item records to an ILS. To accommodate this process, these plug-ins use four fields not currently supported by ArchivesSpace (Voyager Bib and Holdings numbers, box type, and flags for container-level restrictions and tracking of exported items). This data is currently part of the Analog Instance table/module in AT. Does your repository use this plug-in? Perhaps you don't currently use this plug-in, but you're interested in this functionality. If so, please contact me. Perhaps we can work together on strategies for migration and plug-ins for ArchivesSpace. Best wishes, Maureen Maureen Callahan Archivist, Metadata Specialist Manuscripts & Archives Yale University Library maureen.callahan at yale.edu 203.432.3627 Webpage: web.library.yale.edu/mssa Collections: drs.library.yale.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From danelle.moon at sjsu.edu Tue Sep 9 14:48:33 2014 From: danelle.moon at sjsu.edu (Danelle Moon) Date: Tue, 9 Sep 2014 11:48:33 -0700 Subject: [Archivesspace_Users_Group] EAD Export Issues to OAC In-Reply-To: References: <1410268394140.27934@lyrasis.org> Message-ID: Chris, When I look at the Import folder and open up the most recent file, this is the screenshot for a record from July. I don't see any log records for the last two inventories that I have tried to export to the OAC. I do not see an option to view export log files anywhere on my instance. Please let me know if you can review my site and give me some feedback on what is needed to solve the export function of full EAD to the OAC. Danelle [image: Inline image 1] Danelle Moon Full Librarian Director SJSU Special Collections One Washington Square San Jose, CA 95192-0028 408/808-2061 office 408/808-2063 fax Danelle.Moon at sjsu.edu On Tue, Sep 9, 2014 at 10:24 AM, Danelle Moon wrote: > Chris, > > I am really new to this process, and I am not clear where I can view th > export log. Please clarify where the logs are located. > > Danelle > > Danelle Moon > Full Librarian > Director SJSU Special Collections > One Washington Square > San Jose, CA 95192-0028 > 408/808-2061 office > 408/808-2063 fax > Danelle.Moon at sjsu.edu > > On Tue, Sep 9, 2014 at 6:13 AM, Chris Fitzpatrick < > Chris.Fitzpatrick at lyrasis.org> wrote: > >> Hi Danelle, >> >> >> You're most likely running into an encoding issue that is present in >> v1.0.9 which causes the ASpace EAD exporter to stop before it's completed. >> If you look at your logs after you do an export, is there an error message? >> >> >> b,chris. >> >> >> Chris Fitzpatrick | Developer, ArchivesSpace >> Skype: chrisfitzpat | Phone: 918.236.6048 >> http://archivesspace.org/ >> ------------------------------ >> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org < >> archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of >> Danelle Moon >> *Sent:* Monday, September 08, 2014 10:39 PM >> *To:* Archivesspace Users Group >> *Subject:* [Archivesspace_Users_Group] EAD Export Issues to OAC >> >> I am having major issues trying to export EAD from ArchiveSpace to the >> Online Archives of California. >> >> When I export and save the EAD file, the resource record export is >> incomplete and only a small amount of code is present. >> >> I tried to trobule shoot this through the OAC with Adrian Turner, and >> we could not determine why the AS export is not producing a full resource >> record of the EAD. >> >> Please let me know how we can address this problem. >> >> Here is a screen shot of the EAD that appears >> >> [image: Inline image 1] >> >> Danelle Moon >> Danelle Moon >> Full Librarian >> Director SJSU Special Collections >> One Washington Square >> San Jose, CA 95192-0028 >> 408/808-2061 office >> 408/808-2063 fax >> Danelle.Moon at sjsu.edu >> >> _______________________________________________ >> Archivesspace_Users_Group mailing list >> Archivesspace_Users_Group at lyralists.lyrasis.org >> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group >> >> > -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image.png Type: image/png Size: 105043 bytes Desc: not available URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image.png Type: image/png Size: 461221 bytes Desc: not available URL: From Chris.Fitzpatrick at lyrasis.org Tue Sep 9 16:56:49 2014 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Tue, 9 Sep 2014 20:56:49 +0000 Subject: [Archivesspace_Users_Group] EAD Export Issues to OAC In-Reply-To: References: <1410268394140.27934@lyrasis.org> , Message-ID: <1410296208868.54770@lyrasis.org> Hi Danelle, Sorry, should have specified the archivesspace log, which is in the logs/archivesspace.out of your archivesspace install. Do you have access to that? b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Danelle Moon Sent: Tuesday, September 09, 2014 8:48 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] EAD Export Issues to OAC Chris, When I look at the Import folder and open up the most recent file, this is the screenshot for a record from July. I don't see any log records for the last two inventories that I have tried to export to the OAC. I do not see an option to view export log files anywhere on my instance. Please let me know if you can review my site and give me some feedback on what is needed to solve the export function of full EAD to the OAC. Danelle [Inline image 1] Danelle Moon Full Librarian Director SJSU Special Collections One Washington Square San Jose, CA 95192-0028 408/808-2061 office 408/808-2063 fax Danelle.Moon at sjsu.edu On Tue, Sep 9, 2014 at 10:24 AM, Danelle Moon > wrote: Chris, I am really new to this process, and I am not clear where I can view th export log. Please clarify where the logs are located. Danelle Danelle Moon Full Librarian Director SJSU Special Collections One Washington Square San Jose, CA 95192-0028 408/808-2061 office 408/808-2063 fax Danelle.Moon at sjsu.edu On Tue, Sep 9, 2014 at 6:13 AM, Chris Fitzpatrick > wrote: Hi Danelle, You're most likely running into an encoding issue that is present in v1.0.9 which causes the ASpace EAD exporter to stop before it's completed. If you look at your logs after you do an export, is there an error message? b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org

> on behalf of Danelle Moon > Sent: Monday, September 08, 2014 10:39 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] EAD Export Issues to OAC I am having major issues trying to export EAD from ArchiveSpace to the Online Archives of California. When I export and save the EAD file, the resource record export is incomplete and only a small amount of code is present. I tried to trobule shoot this through the OAC with Adrian Turner, and we could not determine why the AS export is not producing a full resource record of the EAD. Please let me know how we can address this problem. Here is a screen shot of the EAD that appears [Inline image 1] Danelle Moon Danelle Moon Full Librarian Director SJSU Special Collections One Washington Square San Jose, CA 95192-0028 408/808-2061 office 408/808-2063 fax Danelle.Moon at sjsu.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image.png Type: image/png Size: 105043 bytes Desc: image.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image.png Type: image/png Size: 461221 bytes Desc: image.png URL: From Chris.Fitzpatrick at lyrasis.org Tue Sep 9 17:28:54 2014 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Tue, 9 Sep 2014 21:28:54 +0000 Subject: [Archivesspace_Users_Group] Installation problem: setup-database.sh fails part way In-Reply-To: References: <1410259708696.85949@lyrasis.org>, Message-ID: <1410298133263.78249@lyrasis.org> Hm... So, 0) this happens every time? try dropping then recreating the db... 1) What version of java are you using? 2) how much memory do you have one the server 3) what does you my.cnf look like? ( probably in /etc/my.cnf ) b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of David Eves Sent: Tuesday, September 09, 2014 4:15 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Installation problem: setup-database.sh fails part way On Tue, Sep 9, 2014 at 3:48 AM, Chris Fitzpatrick > wrote: Looks like you lost connection to your MySQL server during the migration. Are you using a local mysql db or is it a remote one? The mysql server is on the same host. David Eves > -------------- next part -------------- An HTML attachment was scrubbed... URL: From danelle.moon at sjsu.edu Tue Sep 9 17:35:40 2014 From: danelle.moon at sjsu.edu (Danelle Moon) Date: Tue, 9 Sep 2014 14:35:40 -0700 Subject: [Archivesspace_Users_Group] EAD Export Issues to OAC In-Reply-To: <1410296208868.54770@lyrasis.org> References: <1410268394140.27934@lyrasis.org> <1410296208868.54770@lyrasis.org> Message-ID: I am not sure if I have access, but how would I verify that. My IT staff is part of the user group membership. Is something I need to request through Archivesspace? Danelle Danelle Moon Full Librarian Director SJSU Special Collections One Washington Square San Jose, CA 95192-0028 408/808-2061 office 408/808-2063 fax Danelle.Moon at sjsu.edu On Tue, Sep 9, 2014 at 1:56 PM, Chris Fitzpatrick < Chris.Fitzpatrick at lyrasis.org> wrote: > > Hi Danelle, > > > Sorry, should have specified the archivesspace log, which is in the > logs/archivesspace.out of your archivesspace install. > > Do you have access to that? > > > b,chris. > > > Chris Fitzpatrick | Developer, ArchivesSpace > Skype: chrisfitzpat | Phone: 918.236.6048 > http://archivesspace.org/ > ------------------------------ > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org < > archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of > Danelle Moon > *Sent:* Tuesday, September 09, 2014 8:48 PM > *To:* Archivesspace Users Group > *Subject:* Re: [Archivesspace_Users_Group] EAD Export Issues to OAC > > Chris, > > When I look at the Import folder and open up the most recent file, this > is the screenshot for a record from July. > I don't see any log records for the last two inventories that I have tried > to export to the OAC. I do not see an option to view export log files > anywhere on my instance. Please let me know if you can review my site and > give me some feedback on what is needed to solve the export function of > full EAD to the OAC. Danelle > > [image: Inline image 1] > > Danelle Moon > Full Librarian > Director SJSU Special Collections > One Washington Square > San Jose, CA 95192-0028 > 408/808-2061 office > 408/808-2063 fax > Danelle.Moon at sjsu.edu > > On Tue, Sep 9, 2014 at 10:24 AM, Danelle Moon > wrote: > >> Chris, >> >> I am really new to this process, and I am not clear where I can view th >> export log. Please clarify where the logs are located. >> >> Danelle >> >> Danelle Moon >> Full Librarian >> Director SJSU Special Collections >> One Washington Square >> San Jose, CA 95192-0028 >> 408/808-2061 office >> 408/808-2063 fax >> Danelle.Moon at sjsu.edu >> >> On Tue, Sep 9, 2014 at 6:13 AM, Chris Fitzpatrick < >> Chris.Fitzpatrick at lyrasis.org> wrote: >> >>> Hi Danelle, >>> >>> >>> You're most likely running into an encoding issue that is present in >>> v1.0.9 which causes the ASpace EAD exporter to stop before it's completed. >>> If you look at your logs after you do an export, is there an error message? >>> >>> >>> b,chris. >>> >>> >>> Chris Fitzpatrick | Developer, ArchivesSpace >>> Skype: chrisfitzpat | Phone: 918.236.6048 >>> http://archivesspace.org/ >>> ------------------------------ >>> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org < >>> archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of >>> Danelle Moon >>> *Sent:* Monday, September 08, 2014 10:39 PM >>> *To:* Archivesspace Users Group >>> *Subject:* [Archivesspace_Users_Group] EAD Export Issues to OAC >>> >>> I am having major issues trying to export EAD from ArchiveSpace to >>> the Online Archives of California. >>> >>> When I export and save the EAD file, the resource record export is >>> incomplete and only a small amount of code is present. >>> >>> I tried to trobule shoot this through the OAC with Adrian Turner, and >>> we could not determine why the AS export is not producing a full resource >>> record of the EAD. >>> >>> Please let me know how we can address this problem. >>> >>> Here is a screen shot of the EAD that appears >>> >>> [image: Inline image 1] >>> >>> Danelle Moon >>> Danelle Moon >>> Full Librarian >>> Director SJSU Special Collections >>> One Washington Square >>> San Jose, CA 95192-0028 >>> 408/808-2061 office >>> 408/808-2063 fax >>> Danelle.Moon at sjsu.edu >>> >>> _______________________________________________ >>> Archivesspace_Users_Group mailing list >>> Archivesspace_Users_Group at lyralists.lyrasis.org >>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group >>> >>> >> > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image.png Type: image/png Size: 105043 bytes Desc: not available URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image.png Type: image/png Size: 461221 bytes Desc: not available URL: From david at bookbindersmuseum.org Tue Sep 9 22:17:40 2014 From: david at bookbindersmuseum.org (David Eves) Date: Tue, 9 Sep 2014 19:17:40 -0700 Subject: [Archivesspace_Users_Group] Installation problem: setup-database.sh fails part way In-Reply-To: <1410298133263.78249@lyrasis.org> References: <1410259708696.85949@lyrasis.org> <1410298133263.78249@lyrasis.org> Message-ID: Thanks for your attention. On Tue, Sep 9, 2014 at 2:28 PM, Chris Fitzpatrick < Chris.Fitzpatrick at lyrasis.org> wrote: > Hm... So, > > 0) this happens every time? try dropping then recreating the db... > Yes, every time. I've dropped and recreated the db about four times. Get the same error each time. > 1) What version of java are you using? > $ java -version java version "1.7.0_65" OpenJDK Runtime Environment (rhel-2.5.1.2.el6_5-x86_64 u65-b17) OpenJDK 64-Bit Server VM (build 24.65-b04, mixed mode) > 2) how much memory do you have one the server > $ cat /proc/meminfo MemTotal: 2042852 kB MemFree: 192660 kB MemAvailable: 1485392 kB Buffers: 52280 kB Cached: 1195616 kB SwapCached: 0 kB Active: 775244 kB Inactive: 939472 kB Active(anon): 466820 kB Inactive(anon): 420 kB Active(file): 308424 kB Inactive(file): 939052 kB Unevictable: 0 kB Mlocked: 0 kB SwapTotal: 262140 kB SwapFree: 262140 kB > 3) what does you my.cnf look like? ( probably in /etc/my.cnf ) > > cat /etc/my.cnf # For advice on how to change settings please see # http://dev.mysql.com/doc/refman/5.6/en/server-configuration-defaults.html [mysqld] # # Remove leading # and set to the amount of RAM for the most important data # cache in MySQL. Start at 70% of total RAM for dedicated server, else 10%. # innodb_buffer_pool_size = 128M # # Remove leading # to turn on a very important data integrity option: logging # changes to the binary log between backups. # log_bin # # Remove leading # to set options mainly useful for reporting servers. # The server defaults are faster for transactions and fast SELECTs. # Adjust sizes as needed, experiment to find the optimal values. # join_buffer_size = 128M # sort_buffer_size = 2M # read_rnd_buffer_size = 2M datadir=/var/lib/mysql socket=/var/lib/mysql/mysql.sock # Disabling symbolic-links is recommended to prevent assorted security risks symbolic-links=0 # Recommended in standard MySQL setup sql_mode=NO_ENGINE_SUBSTITUTION,STRICT_TRANS_TABLES [mysqld_safe] log-error=/var/log/mysqld.log pid-file=/var/run/mysqld/mysqld.pid David Eves -------------- next part -------------- An HTML attachment was scrubbed... URL: From BMCDONALD at hws.edu Wed Sep 10 08:42:41 2014 From: BMCDONALD at hws.edu (McDonald, Brian) Date: Wed, 10 Sep 2014 12:42:41 +0000 Subject: [Archivesspace_Users_Group] Installation problem: setup-database.sh fails part way In-Reply-To: References: <1410259708696.85949@lyrasis.org> <1410298133263.78249@lyrasis.org> Message-ID: Hi, Chris and David, I just had the same error message with MySQL 5.6.20 on Windows when an earlier installation worked fine using 5.6.19. I uninstalled MySQL, rolled back to 5.6.19, and setup-database.bat succeeded. Brian McDonald Systems Librarian Warren Hunting Smith Library Hobart & William Smith Colleges bmcdonald at hws.edu -----Original Message----- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of David Eves Sent: Tuesday, September 09, 2014 10:18 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Installation problem: setup-database.sh fails part way Thanks for your attention. On Tue, Sep 9, 2014 at 2:28 PM, Chris Fitzpatrick wrote: Hm... So, 0) this happens every time? try dropping then recreating the db... Yes, every time. I've dropped and recreated the db about four times. Get the same error each time. 1) What version of java are you using? $ java -version java version "1.7.0_65" OpenJDK Runtime Environment (rhel-2.5.1.2.el6_5-x86_64 u65-b17) OpenJDK 64-Bit Server VM (build 24.65-b04, mixed mode) 2) how much memory do you have one the server $ cat /proc/meminfo MemTotal: 2042852 kB MemFree: 192660 kB MemAvailable: 1485392 kB Buffers: 52280 kB Cached: 1195616 kB SwapCached: 0 kB Active: 775244 kB Inactive: 939472 kB Active(anon): 466820 kB Inactive(anon): 420 kB Active(file): 308424 kB Inactive(file): 939052 kB Unevictable: 0 kB Mlocked: 0 kB SwapTotal: 262140 kB SwapFree: 262140 kB 3) what does you my.cnf look like? ( probably in /etc/my.cnf ) cat /etc/my.cnf # For advice on how to change settings please see # http://dev.mysql.com/doc/refman/5.6/en/server-configuration-defaults.html [mysqld] # # Remove leading # and set to the amount of RAM for the most important data # cache in MySQL. Start at 70% of total RAM for dedicated server, else 10%. # innodb_buffer_pool_size = 128M # # Remove leading # to turn on a very important data integrity option: logging # changes to the binary log between backups. # log_bin # # Remove leading # to set options mainly useful for reporting servers. # The server defaults are faster for transactions and fast SELECTs. # Adjust sizes as needed, experiment to find the optimal values. # join_buffer_size = 128M # sort_buffer_size = 2M # read_rnd_buffer_size = 2M datadir=/var/lib/mysql socket=/var/lib/mysql/mysql.sock # Disabling symbolic-links is recommended to prevent assorted security risks symbolic-links=0 # Recommended in standard MySQL setup sql_mode=NO_ENGINE_SUBSTITUTION,STRICT_TRANS_TABLES [mysqld_safe] log-error=/var/log/mysqld.log pid-file=/var/run/mysqld/mysqld.pid David Eves From david at bookbindersmuseum.org Wed Sep 10 13:02:15 2014 From: david at bookbindersmuseum.org (David Eves) Date: Wed, 10 Sep 2014 10:02:15 -0700 Subject: [Archivesspace_Users_Group] Installation problem: setup-database.sh fails part way In-Reply-To: References: <1410259708696.85949@lyrasis.org> <1410298133263.78249@lyrasis.org> Message-ID: On Wed, Sep 10, 2014 at 5:42 AM, McDonald, Brian wrote: > I just had the same error message with MySQL 5.6.20 on Windows when an > earlier installation worked fine using 5.6.19. I uninstalled MySQL, > rolled back to 5.6.19, and setup-database.bat succeeded. > Brian, Thanks for the intel. I'll try rolling back the MySql version and let the list know what happens. David Eves -------------- next part -------------- An HTML attachment was scrubbed... URL: From PGalligan at rockarch.org Wed Sep 10 14:52:34 2014 From: PGalligan at rockarch.org (Galligan, Patrick) Date: Wed, 10 Sep 2014 14:52:34 -0400 Subject: [Archivesspace_Users_Group] EAD Export error? Message-ID: On top of the other ead export issues identified, we ran across a weird one today. While testing some exports, one of the resource record XML files was much smaller than it should have been (40kb vs 3mb), and when we opened it, it did not contain any of the component records. The record displays perfectly in AS, I included unpublished in the EAD export, and other records of this size export correctly. Any thoughts from the list what might be causing this? I'm a little baffled because I have not encountered this issue with any of our other resource records. Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 -------------- next part -------------- An HTML attachment was scrubbed... URL: From PGalligan at rockarch.org Wed Sep 10 15:04:24 2014 From: PGalligan at rockarch.org (Galligan, Patrick) Date: Wed, 10 Sep 2014 15:04:24 -0400 Subject: [Archivesspace_Users_Group] EAD Export error? In-Reply-To: References: Message-ID: Slight correction to this. The EAD export exports through the same component record each time, and then just stops. The component and the next one are completely valid records. Thoughts? Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Galligan, Patrick Sent: Wednesday, September 10, 2014 2:53 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] EAD Export error? On top of the other ead export issues identified, we ran across a weird one today. While testing some exports, one of the resource record XML files was much smaller than it should have been (40kb vs 3mb), and when we opened it, it did not contain any of the component records. The record displays perfectly in AS, I included unpublished in the EAD export, and other records of this size export correctly. Any thoughts from the list what might be causing this? I'm a little baffled because I have not encountered this issue with any of our other resource records. Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 -------------- next part -------------- An HTML attachment was scrubbed... URL: From PGalligan at rockarch.org Wed Sep 10 15:17:20 2014 From: PGalligan at rockarch.org (Galligan, Patrick) Date: Wed, 10 Sep 2014 15:17:20 -0400 Subject: [Archivesspace_Users_Group] EAD Export error? In-Reply-To: References: Message-ID: Ok, I think that I've tracked down that an accented character was causing the EAD exporter to quit. Original title: Acci?n Comunitaria del Per?, 1973 (does not export) Updated title: Accion Comunitaria del Peru, 1973 (exports) Has this issue been addressed in the merged EAD export tickets on PT? I don't think I saw it mentioned on Mark's document with EAD export errors. Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Galligan, Patrick Sent: Wednesday, September 10, 2014 3:04 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] EAD Export error? Slight correction to this. The EAD export exports through the same component record each time, and then just stops. The component and the next one are completely valid records. Thoughts? Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Galligan, Patrick Sent: Wednesday, September 10, 2014 2:53 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] EAD Export error? On top of the other ead export issues identified, we ran across a weird one today. While testing some exports, one of the resource record XML files was much smaller than it should have been (40kb vs 3mb), and when we opened it, it did not contain any of the component records. The record displays perfectly in AS, I included unpublished in the EAD export, and other records of this size export correctly. Any thoughts from the list what might be causing this? I'm a little baffled because I have not encountered this issue with any of our other resource records. Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 -------------- next part -------------- An HTML attachment was scrubbed... URL: From danelle.moon at sjsu.edu Wed Sep 10 19:19:44 2014 From: danelle.moon at sjsu.edu (Danelle Moon) Date: Wed, 10 Sep 2014 16:19:44 -0700 Subject: [Archivesspace_Users_Group] EAD Export Issues to OAC In-Reply-To: <1410296208868.54770@lyrasis.org> References: <1410268394140.27934@lyrasis.org> <1410296208868.54770@lyrasis.org> Message-ID: Dear Chris, I am stil waiting to hear back from you on how I access the export log for EAD. I am unable to export the full EAD on all of my resources created in Archivespace or that were migrated fro Archives Toolkit to AS and are revisions.... It sounds like I am not the only member having issues with this, so please advice. If possible if you could schedule some time to look out my instance and let me know where the export log is located, as I only see the log for imports. Danelle Moon Danelle Moon Full Librarian Director SJSU Special Collections One Washington Square San Jose, CA 95192-0028 408/808-2061 office 408/808-2063 fax Danelle.Moon at sjsu.edu On Tue, Sep 9, 2014 at 1:56 PM, Chris Fitzpatrick < Chris.Fitzpatrick at lyrasis.org> wrote: > > Hi Danelle, > > > Sorry, should have specified the archivesspace log, which is in the > logs/archivesspace.out of your archivesspace install. > > Do you have access to that? > > > b,chris. > > > Chris Fitzpatrick | Developer, ArchivesSpace > Skype: chrisfitzpat | Phone: 918.236.6048 > http://archivesspace.org/ > ------------------------------ > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org < > archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of > Danelle Moon > *Sent:* Tuesday, September 09, 2014 8:48 PM > *To:* Archivesspace Users Group > *Subject:* Re: [Archivesspace_Users_Group] EAD Export Issues to OAC > > Chris, > > When I look at the Import folder and open up the most recent file, this > is the screenshot for a record from July. > I don't see any log records for the last two inventories that I have tried > to export to the OAC. I do not see an option to view export log files > anywhere on my instance. Please let me know if you can review my site and > give me some feedback on what is needed to solve the export function of > full EAD to the OAC. Danelle > > [image: Inline image 1] > > Danelle Moon > Full Librarian > Director SJSU Special Collections > One Washington Square > San Jose, CA 95192-0028 > 408/808-2061 office > 408/808-2063 fax > Danelle.Moon at sjsu.edu > > On Tue, Sep 9, 2014 at 10:24 AM, Danelle Moon > wrote: > >> Chris, >> >> I am really new to this process, and I am not clear where I can view th >> export log. Please clarify where the logs are located. >> >> Danelle >> >> Danelle Moon >> Full Librarian >> Director SJSU Special Collections >> One Washington Square >> San Jose, CA 95192-0028 >> 408/808-2061 office >> 408/808-2063 fax >> Danelle.Moon at sjsu.edu >> >> On Tue, Sep 9, 2014 at 6:13 AM, Chris Fitzpatrick < >> Chris.Fitzpatrick at lyrasis.org> wrote: >> >>> Hi Danelle, >>> >>> >>> You're most likely running into an encoding issue that is present in >>> v1.0.9 which causes the ASpace EAD exporter to stop before it's completed. >>> If you look at your logs after you do an export, is there an error message? >>> >>> >>> b,chris. >>> >>> >>> Chris Fitzpatrick | Developer, ArchivesSpace >>> Skype: chrisfitzpat | Phone: 918.236.6048 >>> http://archivesspace.org/ >>> ------------------------------ >>> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org < >>> archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of >>> Danelle Moon >>> *Sent:* Monday, September 08, 2014 10:39 PM >>> *To:* Archivesspace Users Group >>> *Subject:* [Archivesspace_Users_Group] EAD Export Issues to OAC >>> >>> I am having major issues trying to export EAD from ArchiveSpace to >>> the Online Archives of California. >>> >>> When I export and save the EAD file, the resource record export is >>> incomplete and only a small amount of code is present. >>> >>> I tried to trobule shoot this through the OAC with Adrian Turner, and >>> we could not determine why the AS export is not producing a full resource >>> record of the EAD. >>> >>> Please let me know how we can address this problem. >>> >>> Here is a screen shot of the EAD that appears >>> >>> [image: Inline image 1] >>> >>> Danelle Moon >>> Danelle Moon >>> Full Librarian >>> Director SJSU Special Collections >>> One Washington Square >>> San Jose, CA 95192-0028 >>> 408/808-2061 office >>> 408/808-2063 fax >>> Danelle.Moon at sjsu.edu >>> >>> _______________________________________________ >>> Archivesspace_Users_Group mailing list >>> Archivesspace_Users_Group at lyralists.lyrasis.org >>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group >>> >>> >> > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image.png Type: image/png Size: 461221 bytes Desc: not available URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image.png Type: image/png Size: 105043 bytes Desc: not available URL: From ktasker at library.berkeley.edu Wed Sep 10 19:43:19 2014 From: ktasker at library.berkeley.edu (Kate Tasker) Date: Wed, 10 Sep 2014 16:43:19 -0700 Subject: [Archivesspace_Users_Group] EAD Export error? [Archivesspace_Users_Group Digest, Vol 14, Issue 22] Message-ID: Hi Patrick, We encountered that very same issue a few weeks ago. I found a related story on PT here: https://www.pivotaltracker.com/s/projects/386247/stories/72522748 And Chris helpfully provided the following info (from the August 21 message digest): ---- Hi Kate, Yeah, there was a problem that was a result of the XML library ASpace uses not liking non-ASCII characters in some situations. There's a fix for this that will be included in the next release...sorry about the inconvience. b,chris. ---- Hope this helps! Cheers, Kate Kate Tasker Digital Collections Archivist The Bancroft Library University of California Berkeley, CA 94720-6000 On Wed, Sep 10, 2014 at 4:48 PM, < archivesspace_users_group-request at lyralists.lyrasis.org> wrote: > Send Archivesspace_Users_Group mailing list submissions to > archivesspace_users_group at lyralists.lyrasis.org > > To subscribe or unsubscribe via the World Wide Web, visit > > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > or, via email, send a message with subject or body 'help' to > archivesspace_users_group-request at lyralists.lyrasis.org > > You can reach the person managing the list at > archivesspace_users_group-owner at lyralists.lyrasis.org > > When replying, please edit your Subject line so it is more specific > than "Re: Contents of Archivesspace_Users_Group digest..." > > > Today's Topics: > > 1. Re: EAD Export error? (Galligan, Patrick) > 2. Re: EAD Export Issues to OAC (Danelle Moon) > > > ---------------------------------------------------------------------- > > Message: 1 > Date: Wed, 10 Sep 2014 15:17:20 -0400 > From: "Galligan, Patrick" > To: Archivesspace Users Group > > Subject: Re: [Archivesspace_Users_Group] EAD Export error? > Message-ID: > Content-Type: text/plain; charset="iso-8859-1" > > Ok, I think that I've tracked down that an accented character was causing > the EAD exporter to quit. > > Original title: Acci?n Comunitaria del Per?, 1973 (does > not export) > Updated title: Accion Comunitaria del Peru, 1973 (exports) > > Has this issue been addressed in the merged EAD export tickets on PT? I > don't think I saw it mentioned on Mark's document with EAD export errors. > > Patrick Galligan > Rockefeller Archive Center > Assistant Digital Archivist > 914-366-6386 > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of > Galligan, Patrick > Sent: Wednesday, September 10, 2014 3:04 PM > To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] EAD Export error? > > Slight correction to this. > > The EAD export exports through the same component record each time, and > then just stops. The component and the next one are completely valid > records. > > Thoughts? > > Patrick Galligan > Rockefeller Archive Center > Assistant Digital Archivist > 914-366-6386 > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of > Galligan, Patrick > Sent: Wednesday, September 10, 2014 2:53 PM > To: Archivesspace Users Group > Subject: [Archivesspace_Users_Group] EAD Export error? > > On top of the other ead export issues identified, we ran across a weird > one today. While testing some exports, one of the resource record XML files > was much smaller than it should have been (40kb vs 3mb), and when we opened > it, it did not contain any of the component records. > > The record displays perfectly in AS, I included unpublished in the EAD > export, and other records of this size export correctly. > > Any thoughts from the list what might be causing this? I'm a little > baffled because I have not encountered this issue with any of our other > resource records. > > Patrick Galligan > Rockefeller Archive Center > Assistant Digital Archivist > 914-366-6386 > > -------------- next part -------------- > An HTML attachment was scrubbed... > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140910/f3cd72ff/attachment-0001.html > > > > ------------------------------ > > Message: 2 > Date: Wed, 10 Sep 2014 16:19:44 -0700 > From: Danelle Moon > To: Archivesspace Users Group > > Subject: Re: [Archivesspace_Users_Group] EAD Export Issues to OAC > Message-ID: > w at mail.gmail.com> > Content-Type: text/plain; charset="utf-8" > > Dear Chris, > > I am stil waiting to hear back from you on how I access the export log for > EAD. I am unable to export the full EAD on all of my resources created in > Archivespace or that were migrated fro Archives Toolkit to AS and are > revisions.... > > > It sounds like I am not the only member having issues with this, so please > advice. If possible if you could schedule some time to look out my instance > and let me know where the export log is located, as I only see the log for > imports. > > > Danelle Moon > > Danelle Moon > Full Librarian > Director SJSU Special Collections > One Washington Square > San Jose, CA 95192-0028 > 408/808-2061 office > 408/808-2063 fax > Danelle.Moon at sjsu.edu > > On Tue, Sep 9, 2014 at 1:56 PM, Chris Fitzpatrick < > Chris.Fitzpatrick at lyrasis.org> wrote: > > > > > Hi Danelle, > > > > > > Sorry, should have specified the archivesspace log, which is in the > > logs/archivesspace.out of your archivesspace install. > > > > Do you have access to that? > > > > > > b,chris. > > > > > > Chris Fitzpatrick | Developer, ArchivesSpace > > Skype: chrisfitzpat | Phone: 918.236.6048 > > http://archivesspace.org/ > > ------------------------------ > > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org < > > archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of > > Danelle Moon > > *Sent:* Tuesday, September 09, 2014 8:48 PM > > *To:* Archivesspace Users Group > > *Subject:* Re: [Archivesspace_Users_Group] EAD Export Issues to OAC > > > > Chris, > > > > When I look at the Import folder and open up the most recent file, this > > is the screenshot for a record from July. > > I don't see any log records for the last two inventories that I have > tried > > to export to the OAC. I do not see an option to view export log files > > anywhere on my instance. Please let me know if you can review my site and > > give me some feedback on what is needed to solve the export function of > > full EAD to the OAC. Danelle > > > > [image: Inline image 1] > > > > Danelle Moon > > Full Librarian > > Director SJSU Special Collections > > One Washington Square > > San Jose, CA 95192-0028 > > 408/808-2061 office > > 408/808-2063 fax > > Danelle.Moon at sjsu.edu > > > > On Tue, Sep 9, 2014 at 10:24 AM, Danelle Moon > > wrote: > > > >> Chris, > >> > >> I am really new to this process, and I am not clear where I can view th > >> export log. Please clarify where the logs are located. > >> > >> Danelle > >> > >> Danelle Moon > >> Full Librarian > >> Director SJSU Special Collections > >> One Washington Square > >> San Jose, CA 95192-0028 > >> 408/808-2061 office > >> 408/808-2063 fax > >> Danelle.Moon at sjsu.edu > >> > >> On Tue, Sep 9, 2014 at 6:13 AM, Chris Fitzpatrick < > >> Chris.Fitzpatrick at lyrasis.org> wrote: > >> > >>> Hi Danelle, > >>> > >>> > >>> You're most likely running into an encoding issue that is present in > >>> v1.0.9 which causes the ASpace EAD exporter to stop before it's > completed. > >>> If you look at your logs after you do an export, is there an error > message? > >>> > >>> > >>> b,chris. > >>> > >>> > >>> Chris Fitzpatrick | Developer, ArchivesSpace > >>> Skype: chrisfitzpat | Phone: 918.236.6048 > >>> http://archivesspace.org/ > >>> ------------------------------ > >>> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org < > >>> archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of > >>> Danelle Moon > >>> *Sent:* Monday, September 08, 2014 10:39 PM > >>> *To:* Archivesspace Users Group > >>> *Subject:* [Archivesspace_Users_Group] EAD Export Issues to OAC > >>> > >>> I am having major issues trying to export EAD from ArchiveSpace to > >>> the Online Archives of California. > >>> > >>> When I export and save the EAD file, the resource record export is > >>> incomplete and only a small amount of code is present. > >>> > >>> I tried to trobule shoot this through the OAC with Adrian Turner, and > >>> we could not determine why the AS export is not producing a full > resource > >>> record of the EAD. > >>> > >>> Please let me know how we can address this problem. > >>> > >>> Here is a screen shot of the EAD that appears > >>> > >>> [image: Inline image 1] > >>> > >>> Danelle Moon > >>> Danelle Moon > >>> Full Librarian > >>> Director SJSU Special Collections > >>> One Washington Square > >>> San Jose, CA 95192-0028 > >>> 408/808-2061 office > >>> 408/808-2063 fax > >>> Danelle.Moon at sjsu.edu > >>> > >>> _______________________________________________ > >>> Archivesspace_Users_Group mailing list > >>> Archivesspace_Users_Group at lyralists.lyrasis.org > >>> > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > >>> > >>> > >> > > > > _______________________________________________ > > Archivesspace_Users_Group mailing list > > Archivesspace_Users_Group at lyralists.lyrasis.org > > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > > > > -------------- next part -------------- > An HTML attachment was scrubbed... > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140910/4528db05/attachment.html > > > -------------- next part -------------- > A non-text attachment was scrubbed... > Name: image.png > Type: image/png > Size: 461221 bytes > Desc: not available > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140910/4528db05/attachment.png > > > -------------- next part -------------- > A non-text attachment was scrubbed... > Name: image.png > Type: image/png > Size: 105043 bytes > Desc: not available > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140910/4528db05/attachment-0001.png > > > > ------------------------------ > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > > End of Archivesspace_Users_Group Digest, Vol 14, Issue 22 > ********************************************************* > -------------- next part -------------- An HTML attachment was scrubbed... URL: From PShea at chemheritage.org Thu Sep 11 13:17:29 2014 From: PShea at chemheritage.org (Shea, Patrick) Date: Thu, 11 Sep 2014 17:17:29 +0000 Subject: [Archivesspace_Users_Group] Location Records Message-ID: Greetings everyone. We just installed Archive Space at my institution this week, so I am brand new to the group, and unfortunately already in need of some basic assistance. I just finished batch-creating "location records," and now need to delete them all due to an error on my part. I have begun deleting them individually, but I batch-created so many, that just about any alternative to that task would be more efficient. Currently, the only thing I have done in AS is to create the repository, and manage the user access. Starting everything over from scratch would not be a problem. Do I have any alternatives to individually deleting or editing all of these location records? Any advice is greatly appreciated. -Patrick Shea __________________________________ Patrick H. Shea, CA Chief Curator of Archives and Manuscripts Othmer Library of Chemical History P: +1.215.873.8265 F: +1.215.629.5265 Chemical Heritage Foundation LIBRARY * MUSEUM * CENTER FOR SCHOLARS 315 Chestnut Street * Philadelphia, PA 19106 * U.S.A. chemheritage.org -------------- next part -------------- An HTML attachment was scrubbed... URL: From ljdavis at colgate.edu Thu Sep 11 15:33:23 2014 From: ljdavis at colgate.edu (Lora Davis) Date: Thu, 11 Sep 2014 15:33:23 -0400 Subject: [Archivesspace_Users_Group] Another EAD export issue Message-ID: Oh help collective wisdom! I'm not even sure where to begin with explaining this issue since I can't wrap my head around what's at fault, so bear with me. I am trying to export (with number c's if it matters) a large manuscript collection migrated from AT. We have exported numerous other AT-migrated collections without issue, but this one is choking early on without an obvious reason. I see no special characters, no faulty encoding, etc. Yes, we do have the known issue of having s export as <title> but we've gotten past that issue in other finding aids by doing a find & replace in Oxygen and re-entering < and >. (The joys of being a small institution where you can get away with such manual manipulation!) I've attached screenshots of the collection as it appears in AT and the XML once opened in Oxygen. The collection contains over 1,000 instances yet the resulting XML file ends at folder 26 (the screen shot is the very end of the document) and is just 14kb. Something is clearly up. Thanks in advance and let me know how else I can help. Lora -- Lora J. Davis Assistant Archivist Colgate University Libraries 13 Oak Drive Hamilton, NY 13346 Tel: (315) 228-6376 Fax: (315) 228-7934[image: Inline image 1][image: Inline image 2] -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140911/a91043a7/attachment.html> -------------- next part -------------- A non-text attachment was scrubbed... Name: XMLGrab.jpg Type: image/jpeg Size: 238690 bytes Desc: not available URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140911/a91043a7/attachment.jpg> -------------- next part -------------- A non-text attachment was scrubbed... Name: ASpaceGrab.jpg Type: image/jpeg Size: 191520 bytes Desc: not available URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140911/a91043a7/attachment-0001.jpg> From luftsche at usc.edu Thu Sep 11 15:46:42 2014 From: luftsche at usc.edu (Susan Luftschein) Date: Thu, 11 Sep 2014 19:46:42 +0000 Subject: [Archivesspace_Users_Group] Another EAD export issue In-Reply-To: <CACPYQ=nDW4r_UErCfcDiggQFVhdsNZk=tKHFXGnh-wjdWHEJXQ@mail.gmail.com> References: <CACPYQ=nDW4r_UErCfcDiggQFVhdsNZk=tKHFXGnh-wjdWHEJXQ@mail.gmail.com> Message-ID: <2a32f706d2364924b18b226a241126c1@CO2PR07MB540.namprd07.prod.outlook.com> Hi Lora, I can?t resize your screenshots so I cant see the component after the last c02 that exported. Did you look at the next one to see if there is anything unusal or different from the one before? We?ve ?choked? on any kind of wrapped tag in components, special characters, and bulk dates. So you may want to check the date encoding as well. Sue Sue Luftschein Archival and Metadata Librarian USC Libraries Special Collections University of Southern California Doheny Memorial Library 3550 Trousdale Parkway, Room 207 Los Angeles, CA 90089-0189 tel:213-740-4046 fax:213-740-2343 luftsche at usc.edu<mailto:luftsche at usc.edu> From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Lora Davis Sent: Thursday, September 11, 2014 12:33 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Another EAD export issue Oh help collective wisdom! I'm not even sure where to begin with explaining this issue since I can't wrap my head around what's at fault, so bear with me. I am trying to export (with number c's if it matters) a large manuscript collection migrated from AT. We have exported numerous other AT-migrated collections without issue, but this one is choking early on without an obvious reason. I see no special characters, no faulty encoding, etc. Yes, we do have the known issue of having <title>s export as <title> but we've gotten past that issue in other finding aids by doing a find & replace in Oxygen and re-entering < and >. (The joys of being a small institution where you can get away with such manual manipulation!) I've attached screenshots of the collection as it appears in AT and the XML once opened in Oxygen. The collection contains over 1,000 instances yet the resulting XML file ends at folder 26 (the screen shot is the very end of the document) and is just 14kb. Something is clearly up. Thanks in advance and let me know how else I can help. Lora -- Lora J. Davis Assistant Archivist Colgate University Libraries 13 Oak Drive Hamilton, NY 13346 Tel: (315) 228-6376 Fax: (315) 228-7934[Inline image 1][Inline image 2] -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140911/7914413f/attachment.html> -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 19281 bytes Desc: image001.jpg URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140911/7914413f/attachment.jpg> -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 53046 bytes Desc: image002.jpg URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140911/7914413f/attachment-0001.jpg> From Karla.Irwin at unlv.edu Thu Sep 11 15:53:52 2014 From: Karla.Irwin at unlv.edu (Karla.Irwin at unlv.edu) Date: Thu, 11 Sep 2014 12:53:52 -0700 Subject: [Archivesspace_Users_Group] Another EAD export issue In-Reply-To: <CACPYQ=nDW4r_UErCfcDiggQFVhdsNZk=tKHFXGnh-wjdWHEJXQ@mail.gmail.com> References: <CACPYQ=nDW4r_UErCfcDiggQFVhdsNZk=tKHFXGnh-wjdWHEJXQ@mail.gmail.com> Message-ID: <OFB5C116F2.F666F421-ON88257D50.006D0CE9-88257D50.006D4DC2@unlv.edu> Hi Lora, It looks like the last file in the XML is folder 28a. I would make sure your quotes in the file title for "It may interest Rhodes Scholars..." (folder 28b) are not curly quotes. It looks like at least one might be, although my zoom is not working to great on your screen shot. Good luck! Karla Karla Irwin Special Collections Librarian University Libraries, University of Nevada, Las Vegas karla.irwin at unlv.edu 702-895-2245 From: Lora Davis <ljdavis at colgate.edu> To: archivesspace_users_group at lyralists.lyrasis.org, Date: 09/11/2014 12:40 PM Subject: [Archivesspace_Users_Group] Another EAD export issue Sent by: archivesspace_users_group-bounces at lyralists.lyrasis.org Oh help collective wisdom! ?I'm not even sure where to begin with explaining this issue since I can't wrap my head around what's at fault, so bear with me. I am trying to export (with number c's if it matters) a large manuscript collection migrated from AT. ?We have exported numerous other AT-migrated collections without issue, but this one is choking early on without an obvious reason. ?I see no special characters, no faulty encoding, etc. Yes, we do have the known issue of having <title>s export as <title> but we've gotten past that issue in other finding aids by doing a find & replace in Oxygen and re-entering < and >. ?(The joys of being a small institution where you can get away with such manual manipulation!) I've attached screenshots of the collection as it appears in AT and the XML once opened in Oxygen. ?The collection contains over 1,000 instances yet the resulting XML file ends at folder 26 (the screen shot is the very end of the document) and is just 14kb. ?Something is clearly up. Thanks in advance and let me know how else I can help. Lora -- Lora J. Davis Assistant Archivist Colgate University Libraries 13 Oak Drive Hamilton, NY 13346 Tel: ?(315) 228-6376 Fax: (315) 228-7934Inline image 1Inline image 2 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140911/c4fefbdc/attachment.html> -------------- next part -------------- A non-text attachment was scrubbed... Name: graycol.gif Type: image/gif Size: 105 bytes Desc: not available URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140911/c4fefbdc/attachment.gif> -------------- next part -------------- A non-text attachment was scrubbed... Name: 2A310941.jpg Type: image/jpeg Size: 191520 bytes Desc: not available URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140911/c4fefbdc/attachment.jpg> -------------- next part -------------- A non-text attachment was scrubbed... Name: 2A187158.jpg Type: image/jpeg Size: 238690 bytes Desc: not available URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140911/c4fefbdc/attachment-0001.jpg> From ljdavis at colgate.edu Thu Sep 11 16:00:44 2014 From: ljdavis at colgate.edu (Lora Davis) Date: Thu, 11 Sep 2014 16:00:44 -0400 Subject: [Archivesspace_Users_Group] Another EAD export issue In-Reply-To: <OFB5C116F2.F666F421-ON88257D50.006D0CE9-88257D50.006D4DC2@unlv.edu> References: <CACPYQ=nDW4r_UErCfcDiggQFVhdsNZk=tKHFXGnh-wjdWHEJXQ@mail.gmail.com> <OFB5C116F2.F666F421-ON88257D50.006D0CE9-88257D50.006D4DC2@unlv.edu> Message-ID: <CACPYQ=mufXk502wndxsbHo7EPMwKPjzTpPam5EQt-BvMGim_5A@mail.gmail.com> Thank you Karla and Susan! Karla - I am incredibly impressed at your eyesight! Sure enough one of them must have been curly, because I deleted and reentered both and it got me further down the record to yet another set of (surely curly) quotes. The perils of having students copy & paste from old Word guides! Thanks again. I would have driven myself crazy for days over something this silly! Lora On Thu, Sep 11, 2014 at 3:53 PM, <Karla.Irwin at unlv.edu> wrote: > Hi Lora, > > It looks like the last file in the XML is folder 28a. I would make sure > your quotes in the file title for "It may interest Rhodes Scholars..." > (folder 28b) are not curly quotes. It looks like at least one might be, > although my zoom is not working to great on your screen shot. > > Good luck! > Karla > > > Karla Irwin > Special Collections Librarian > University Libraries, University of Nevada, Las Vegas > karla.irwin at unlv.edu > 702-895-2245 > > [image: Inactive hide details for Lora Davis ---09/11/2014 12:40:08 > PM---Oh help collective wisdom! I'm not even sure where to begin w]Lora > Davis ---09/11/2014 12:40:08 PM---Oh help collective wisdom! I'm not even > sure where to begin with explaining this issue since I can' > > From: Lora Davis <ljdavis at colgate.edu> > To: archivesspace_users_group at lyralists.lyrasis.org, > Date: 09/11/2014 12:40 PM > Subject: [Archivesspace_Users_Group] Another EAD export issue > Sent by: archivesspace_users_group-bounces at lyralists.lyrasis.org > ------------------------------ > > > > Oh help collective wisdom! I'm not even sure where to begin with > explaining this issue since I can't wrap my head around what's at fault, so > bear with me. > > I am trying to export (with number c's if it matters) a large manuscript > collection migrated from AT. We have exported numerous other AT-migrated > collections without issue, but this one is choking early on without an > obvious reason. I see no special characters, no faulty encoding, etc. > Yes, we do have the known issue of having <title>s export as <title> > but we've gotten past that issue in other finding aids by doing a find & > replace in Oxygen and re-entering < and >. (The joys of being a small > institution where you can get away with such manual manipulation!) > > I've attached screenshots of the collection as it appears in AT and the > XML once opened in Oxygen. The collection contains over 1,000 instances > yet the resulting XML file ends at folder 26 (the screen shot is the very > end of the document) and is just 14kb. Something is clearly up. > > Thanks in advance and let me know how else I can help. > > Lora > > -- > Lora J. Davis > Assistant Archivist > Colgate University Libraries > 13 Oak Drive > Hamilton, NY 13346 > Tel: (315) 228-6376 > Fax: (315) 228-7934[image: Inline image 1][image: Inline image 2] > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -- Lora J. Davis Assistant Archivist Colgate University Libraries 13 Oak Drive Hamilton, NY 13346 Tel: (315) 228-6376 Fax: (315) 228-7934 -------------- next part -------------- An HTML attachment was scrubbed... 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Name: 2A310941.jpg Type: image/jpeg Size: 191520 bytes Desc: not available URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140911/137fb3e4/attachment-0001.jpg> From mark.custer at yale.edu Thu Sep 11 16:04:15 2014 From: mark.custer at yale.edu (Custer, Mark) Date: Thu, 11 Sep 2014 20:04:15 +0000 Subject: [Archivesspace_Users_Group] Another EAD export issue In-Reply-To: <OFB5C116F2.F666F421-ON88257D50.006D0CE9-88257D50.006D4DC2@unlv.edu> References: <CACPYQ=nDW4r_UErCfcDiggQFVhdsNZk=tKHFXGnh-wjdWHEJXQ@mail.gmail.com> <OFB5C116F2.F666F421-ON88257D50.006D0CE9-88257D50.006D4DC2@unlv.edu> Message-ID: <DCB910FAD4CF9343B3E424AF5F33102521CA3B4A@x10-mbx8.yu.yale.edu> Good eye, Karla! I just tried adding the same character to one of our unit titles, and I experienced the same result, so I'd say that's the likely culprit. From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Karla.Irwin at unlv.edu Sent: Thursday, September 11, 2014 3:54 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Another EAD export issue Hi Lora, It looks like the last file in the XML is folder 28a. I would make sure your quotes in the file title for "It may interest Rhodes Scholars..." (folder 28b) are not curly quotes. It looks like at least one might be, although my zoom is not working to great on your screen shot. Good luck! Karla Karla Irwin Special Collections Librarian University Libraries, University of Nevada, Las Vegas karla.irwin at unlv.edu<mailto:karla.irwin at unlv.edu> 702-895-2245 [Inactive hide details for Lora Davis ---09/11/2014 12:40:08 PM---Oh help collective wisdom! I'm not even sure where to begin w]Lora Davis ---09/11/2014 12:40:08 PM---Oh help collective wisdom! I'm not even sure where to begin with explaining this issue since I can' From: Lora Davis <ljdavis at colgate.edu<mailto:ljdavis at colgate.edu>> To: archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>, Date: 09/11/2014 12:40 PM Subject: [Archivesspace_Users_Group] Another EAD export issue Sent by: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> ________________________________ Oh help collective wisdom! I'm not even sure where to begin with explaining this issue since I can't wrap my head around what's at fault, so bear with me. I am trying to export (with number c's if it matters) a large manuscript collection migrated from AT. We have exported numerous other AT-migrated collections without issue, but this one is choking early on without an obvious reason. I see no special characters, no faulty encoding, etc. Yes, we do have the known issue of having <title>s export as <title> but we've gotten past that issue in other finding aids by doing a find & replace in Oxygen and re-entering < and >. (The joys of being a small institution where you can get away with such manual manipulation!) I've attached screenshots of the collection as it appears in AT and the XML once opened in Oxygen. The collection contains over 1,000 instances yet the resulting XML file ends at folder 26 (the screen shot is the very end of the document) and is just 14kb. Something is clearly up. Thanks in advance and let me know how else I can help. Lora -- Lora J. Davis Assistant Archivist Colgate University Libraries 13 Oak Drive Hamilton, NY 13346 Tel: (315) 228-6376 Fax: (315) 228-7934[Inline image 1][Inline image 2]_______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org<mailto:Archivesspace_Users_Group at lyralists.lyrasis.org> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140911/4b8b3a9a/attachment.html> -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.gif Type: image/gif Size: 105 bytes Desc: image001.gif URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140911/4b8b3a9a/attachment.gif> -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 13052 bytes Desc: image003.jpg URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140911/4b8b3a9a/attachment.jpg> -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.jpg Type: image/jpeg Size: 33724 bytes Desc: image005.jpg URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140911/4b8b3a9a/attachment-0001.jpg> From Cyndi.Shein at unlv.edu Thu Sep 11 17:28:59 2014 From: Cyndi.Shein at unlv.edu (Cyndi.Shein at unlv.edu) Date: Thu, 11 Sep 2014 14:28:59 -0700 Subject: [Archivesspace_Users_Group] Resource identifier field punctuation Message-ID: <OFA5DEA15B.5952B57F-ON88257D50.006F98A3-88257D50.007602C6@unlv.edu> Hello List, In regard to the resource identifier field, are there plans to replace the period in the XML output with a dash? I ask because we have to change the file names of everything ArchivesSpace outputs before uploading them to the server that is home to the XML and PDF that display to our users on our website. Many (most? all?) file servers do not accept periods in file names. Best practice is not to include periods in digital file names. (Machines reading the files are expecting the file extension to follow a period.) We also replace the periods with dashes wherever the identifiers appear within the EAD, so none of our identifiers contain periods when they appear to users. I recall a discussion on this list regarding the difference in punctuation between the identifier fields in the resource numbers and accession numbers in the EAD output from ArchivesSpace. Currently the accession identifier fields export with a dash between them, while the resource identifiers export with a period between them. Punctuation between the fields makes the ID easier for both humans and machines to read (such as MS-00698, PH-00342, etc.), so we have opted to split our alphanumeric collection ID numbers into two fields. The dash or period is part of the XML file name exported by ASpace and (when taking the path of least resistance in transforming XML to PDF) this punctuation is also part of the PDF file name. I'm familiar with batch file renaming tools. I'm also familiar with how to change the punctuation in the XML to PDF transformation scenario. I'm aware that many archives and museums have traditionally used periods in their collection numbers/identifiers and may retain periods to be consistent with legacy practices that were established prior to the electronic era. I'm also aware that different legacy information systems have different file naming protocols. We have legacy collection numbers at UNLV as well. We view the implementation of ArchivesSpace as an opportunity to systematically normalize collection numbers. It's a real pain, but we're trying to look forward--we're formulating collection IDs and file names that can play nicely in the digital environment. All that to ask... in regard to the resource identifier field, is there community support for replacing the period in the XML output with a dash, or is this an issue we will have to resolve locally? Thanks, Cyndi Shein Head, Special Collections Technical Services University Libraries, University of Nevada, Las Vegas cyndi.shein at unlv.edu (702) 895-2223 -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140911/2e25ee0d/attachment.html> From Chris.Fitzpatrick at lyrasis.org Fri Sep 12 07:24:46 2014 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Fri, 12 Sep 2014 11:24:46 +0000 Subject: [Archivesspace_Users_Group] Location Records In-Reply-To: <E4A3F0A3023C0C4CA87B32329C8150C988A1F9F0@Mercury.chf.org> References: <E4A3F0A3023C0C4CA87B32329C8150C988A1F9F0@Mercury.chf.org> Message-ID: <1410521085681.43031@lyrasis.org> Hi Shea, I created a script to batch delete locations, which you can see here: https://gist.github.com/cfitz/3db6e6c9313be8f2096f [https://avatars1.githubusercontent.com/u/142965?s=140]<https://gist.github.com/cfitz/3db6e6c9313be8f2096f> Delete ASpace locations Delete ASpace locations - Gist is a simple way to share snippets of text and code with others. Read more...<https://gist.github.com/cfitz/3db6e6c9313be8f2096f> It's written in Ruby and required the rest_client gem ( "gem install rest_client" to install it) Let me know if that works for you..b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Shea, Patrick <PShea at chemheritage.org> Sent: Thursday, September 11, 2014 7:17 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Location Records Greetings everyone. We just installed Archive Space at my institution this week, so I am brand new to the group, and unfortunately already in need of some basic assistance. I just finished batch-creating "location records," and now need to delete them all due to an error on my part. I have begun deleting them individually, but I batch-created so many, that just about any alternative to that task would be more efficient. Currently, the only thing I have done in AS is to create the repository, and manage the user access. Starting everything over from scratch would not be a problem. Do I have any alternatives to individually deleting or editing all of these location records? Any advice is greatly appreciated. -Patrick Shea __________________________________ Patrick H. Shea, CA Chief Curator of Archives and Manuscripts Othmer Library of Chemical History P: +1.215.873.8265 F: +1.215.629.5265 Chemical Heritage Foundation LIBRARY * MUSEUM * CENTER FOR SCHOLARS 315 Chestnut Street * Philadelphia, PA 19106 * U.S.A. chemheritage.org<http://www.chemheritage.org/> -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140912/a0287f75/attachment.html> From Chris.Fitzpatrick at lyrasis.org Fri Sep 12 07:42:20 2014 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Fri, 12 Sep 2014 11:42:20 +0000 Subject: [Archivesspace_Users_Group] EAD Export Issues to OAC In-Reply-To: <CAHd_bUyYWVPUZXTkU_+vMYpYSC053XcW8ht71HSDL4jivpxN=w@mail.gmail.com> References: <CAHd_bUz5298S06tuCrR+frKU=gK0mX_5Sf5vFaF8f7QXBq4U7g@mail.gmail.com> <1410268394140.27934@lyrasis.org> <CAHd_bUwRikz0GkOwadeLOBi_muh-E1vibgscogxasTkoU-u5Bg@mail.gmail.com> <CAHd_bUxAzGswGph8h1RXs5z6uH49hqQp2JTQxU9DBPkhcMA3sw@mail.gmail.com> <1410296208868.54770@lyrasis.org>, <CAHd_bUyYWVPUZXTkU_+vMYpYSC053XcW8ht71HSDL4jivpxN=w@mail.gmail.com> Message-ID: <1410522139816.23471@lyrasis.org> Hi Danelle, Apologize about the delay, I was out sick the last couple of days. The log file is located in logs/archivesspace.out of your archivesspace install. b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Danelle Moon <danelle.moon at sjsu.edu> Sent: Thursday, September 11, 2014 1:19 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] EAD Export Issues to OAC Dear Chris, I am stil waiting to hear back from you on how I access the export log for EAD. I am unable to export the full EAD on all of my resources created in Archivespace or that were migrated fro Archives Toolkit to AS and are revisions.... It sounds like I am not the only member having issues with this, so please advice. If possible if you could schedule some time to look out my instance and let me know where the export log is located, as I only see the log for imports. Danelle Moon Danelle Moon Full Librarian Director SJSU Special Collections One Washington Square San Jose, CA 95192-0028 408/808-2061 office 408/808-2063 fax Danelle.Moon at sjsu.edu<mailto:Danelle.Moon at sjsu.edu> On Tue, Sep 9, 2014 at 1:56 PM, Chris Fitzpatrick <Chris.Fitzpatrick at lyrasis.org<mailto:Chris.Fitzpatrick at lyrasis.org>> wrote: Hi Danelle, Sorry, should have specified the archivesspace log, which is in the logs/archivesspace.out of your archivesspace install. Do you have access to that? b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048<tel:918.236.6048> http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of Danelle Moon <danelle.moon at sjsu.edu<mailto:danelle.moon at sjsu.edu>> Sent: Tuesday, September 09, 2014 8:48 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] EAD Export Issues to OAC Chris, When I look at the Import folder and open up the most recent file, this is the screenshot for a record from July. I don't see any log records for the last two inventories that I have tried to export to the OAC. I do not see an option to view export log files anywhere on my instance. Please let me know if you can review my site and give me some feedback on what is needed to solve the export function of full EAD to the OAC. Danelle [Inline image 1] Danelle Moon Full Librarian Director SJSU Special Collections One Washington Square San Jose, CA 95192-0028 408/808-2061<tel:408%2F808-2061> office 408/808-2063<tel:408%2F808-2063> fax Danelle.Moon at sjsu.edu<mailto:Danelle.Moon at sjsu.edu> On Tue, Sep 9, 2014 at 10:24 AM, Danelle Moon <danelle.moon at sjsu.edu<mailto:danelle.moon at sjsu.edu>> wrote: Chris, I am really new to this process, and I am not clear where I can view th export log. Please clarify where the logs are located. Danelle Danelle Moon Full Librarian Director SJSU Special Collections One Washington Square San Jose, CA 95192-0028 408/808-2061<tel:408%2F808-2061> office 408/808-2063<tel:408%2F808-2063> fax Danelle.Moon at sjsu.edu<mailto:Danelle.Moon at sjsu.edu> On Tue, Sep 9, 2014 at 6:13 AM, Chris Fitzpatrick <Chris.Fitzpatrick at lyrasis.org<mailto:Chris.Fitzpatrick at lyrasis.org>> wrote: Hi Danelle, You're most likely running into an encoding issue that is present in v1.0.9 which causes the ASpace EAD exporter to stop before it's completed. If you look at your logs after you do an export, is there an error message? b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048<tel:918.236.6048> http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of Danelle Moon <danelle.moon at sjsu.edu<mailto:danelle.moon at sjsu.edu>> Sent: Monday, September 08, 2014 10:39 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] EAD Export Issues to OAC I am having major issues trying to export EAD from ArchiveSpace to the Online Archives of California. When I export and save the EAD file, the resource record export is incomplete and only a small amount of code is present. I tried to trobule shoot this through the OAC with Adrian Turner, and we could not determine why the AS export is not producing a full resource record of the EAD. Please let me know how we can address this problem. Here is a screen shot of the EAD that appears [Inline image 1] Danelle Moon Danelle Moon Full Librarian Director SJSU Special Collections One Washington Square San Jose, CA 95192-0028 408/808-2061<tel:408%2F808-2061> office 408/808-2063<tel:408%2F808-2063> fax Danelle.Moon at sjsu.edu<mailto:Danelle.Moon at sjsu.edu> _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org<mailto:Archivesspace_Users_Group at lyralists.lyrasis.org> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org<mailto:Archivesspace_Users_Group at lyralists.lyrasis.org> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140912/d3cfa5e7/attachment.html> -------------- next part -------------- A non-text attachment was scrubbed... Name: image.png Type: image/png Size: 461221 bytes Desc: image.png URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140912/d3cfa5e7/attachment.png> -------------- next part -------------- A non-text attachment was scrubbed... Name: image.png Type: image/png Size: 105043 bytes Desc: image.png URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140912/d3cfa5e7/attachment-0001.png> From Chris.Fitzpatrick at lyrasis.org Fri Sep 12 07:44:10 2014 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Fri, 12 Sep 2014 11:44:10 +0000 Subject: [Archivesspace_Users_Group] EAD Export error? [Archivesspace_Users_Group Digest, Vol 14, Issue 22] In-Reply-To: <CAMYySQ3eJeLGk9vnrgT1WLtqcY-WW1_1xpPs8QORo96Ts8yEUQ@mail.gmail.com> References: <CAMYySQ3eJeLGk9vnrgT1WLtqcY-WW1_1xpPs8QORo96Ts8yEUQ@mail.gmail.com> Message-ID: <1410522249295.99003@lyrasis.org> Hi All, Yes, there is a bug in the exporter that is causing problems with UTF-8 encoded characters. There is a fix in place for the next release, which will be dropping in a couple of weeks. I you need a fix ASAP, let me know and I can provide instuctions on how to apply a patch. b, chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Kate Tasker <ktasker at library.berkeley.edu> Sent: Thursday, September 11, 2014 1:43 AM To: ArchivesSpace Users Group Subject: Re: [Archivesspace_Users_Group] EAD Export error? [Archivesspace_Users_Group Digest, Vol 14, Issue 22] Hi Patrick, We encountered that very same issue a few weeks ago. I found a related story on PT here: https://www.pivotaltracker.com/s/projects/386247/stories/72522748 And Chris helpfully provided the following info (from the August 21 message digest): ---- Hi Kate, Yeah, there was a problem that was a result of the XML library ASpace uses not liking non-ASCII characters in some situations. There's a fix for this that will be included in the next release...sorry about the inconvience. b,chris. ---- Hope this helps! Cheers, Kate Kate Tasker Digital Collections Archivist The Bancroft Library University of California Berkeley, CA 94720-6000 On Wed, Sep 10, 2014 at 4:48 PM, <archivesspace_users_group-request at lyralists.lyrasis.org<mailto:archivesspace_users_group-request at lyralists.lyrasis.org>> wrote: Send Archivesspace_Users_Group mailing list submissions to archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org> To subscribe or unsubscribe via the World Wide Web, visit http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group or, via email, send a message with subject or body 'help' to archivesspace_users_group-request at lyralists.lyrasis.org<mailto:archivesspace_users_group-request at lyralists.lyrasis.org> You can reach the person managing the list at archivesspace_users_group-owner at lyralists.lyrasis.org<mailto:archivesspace_users_group-owner at lyralists.lyrasis.org> When replying, please edit your Subject line so it is more specific than "Re: Contents of Archivesspace_Users_Group digest..." Today's Topics: 1. Re: EAD Export error? (Galligan, Patrick) 2. Re: EAD Export Issues to OAC (Danelle Moon) ---------------------------------------------------------------------- Message: 1 Date: Wed, 10 Sep 2014 15:17:20 -0400 From: "Galligan, Patrick" <PGalligan at rockarch.org<mailto:PGalligan at rockarch.org>> To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>> Subject: Re: [Archivesspace_Users_Group] EAD Export error? Message-ID: <F6E0CB227A713F4AA8F9598060B8F063D7F3BE7FD3 at racex01> Content-Type: text/plain; charset="iso-8859-1" Ok, I think that I've tracked down that an accented character was causing the EAD exporter to quit. Original title: Acci?n Comunitaria del Per?, 1973 (does not export) Updated title: Accion Comunitaria del Peru, 1973 (exports) Has this issue been addressed in the merged EAD export tickets on PT? I don't think I saw it mentioned on Mark's document with EAD export errors. Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>] On Behalf Of Galligan, Patrick Sent: Wednesday, September 10, 2014 3:04 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] EAD Export error? Slight correction to this. The EAD export exports through the same component record each time, and then just stops. The component and the next one are completely valid records. Thoughts? Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org><mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>] On Behalf Of Galligan, Patrick Sent: Wednesday, September 10, 2014 2:53 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] EAD Export error? On top of the other ead export issues identified, we ran across a weird one today. While testing some exports, one of the resource record XML files was much smaller than it should have been (40kb vs 3mb), and when we opened it, it did not contain any of the component records. The record displays perfectly in AS, I included unpublished in the EAD export, and other records of this size export correctly. Any thoughts from the list what might be causing this? I'm a little baffled because I have not encountered this issue with any of our other resource records. Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140910/f3cd72ff/attachment-0001.html> ------------------------------ Message: 2 Date: Wed, 10 Sep 2014 16:19:44 -0700 From: Danelle Moon <danelle.moon at sjsu.edu<mailto:danelle.moon at sjsu.edu>> To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>> Subject: Re: [Archivesspace_Users_Group] EAD Export Issues to OAC Message-ID: <CAHd_bUyYWVPUZXTkU_+vMYpYSC053XcW8ht71HSDL4jivpxN=w at mail.gmail.com<mailto:w at mail.gmail.com>> Content-Type: text/plain; charset="utf-8" Dear Chris, I am stil waiting to hear back from you on how I access the export log for EAD. I am unable to export the full EAD on all of my resources created in Archivespace or that were migrated fro Archives Toolkit to AS and are revisions.... It sounds like I am not the only member having issues with this, so please advice. If possible if you could schedule some time to look out my instance and let me know where the export log is located, as I only see the log for imports. Danelle Moon Danelle Moon Full Librarian Director SJSU Special Collections One Washington Square San Jose, CA 95192-0028 408/808-2061 office 408/808-2063 fax Danelle.Moon at sjsu.edu<mailto:Danelle.Moon at sjsu.edu> On Tue, Sep 9, 2014 at 1:56 PM, Chris Fitzpatrick < Chris.Fitzpatrick at lyrasis.org<mailto:Chris.Fitzpatrick at lyrasis.org>> wrote: > > Hi Danelle, > > > Sorry, should have specified the archivesspace log, which is in the > logs/archivesspace.out of your archivesspace install. > > Do you have access to that? > > > b,chris. > > > Chris Fitzpatrick | Developer, ArchivesSpace > Skype: chrisfitzpat | Phone: 918.236.6048 > http://archivesspace.org/ > ------------------------------ > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> < > archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of > Danelle Moon <danelle.moon at sjsu.edu<mailto:danelle.moon at sjsu.edu>> > *Sent:* Tuesday, September 09, 2014 8:48 PM > *To:* Archivesspace Users Group > *Subject:* Re: [Archivesspace_Users_Group] EAD Export Issues to OAC > > Chris, > > When I look at the Import folder and open up the most recent file, this > is the screenshot for a record from July. > I don't see any log records for the last two inventories that I have tried > to export to the OAC. I do not see an option to view export log files > anywhere on my instance. Please let me know if you can review my site and > give me some feedback on what is needed to solve the export function of > full EAD to the OAC. Danelle > > [image: Inline image 1] > > Danelle Moon > Full Librarian > Director SJSU Special Collections > One Washington Square > San Jose, CA 95192-0028 > 408/808-2061 office > 408/808-2063 fax > Danelle.Moon at sjsu.edu<mailto:Danelle.Moon at sjsu.edu> > > On Tue, Sep 9, 2014 at 10:24 AM, Danelle Moon <danelle.moon at sjsu.edu<mailto:danelle.moon at sjsu.edu>> > wrote: > >> Chris, >> >> I am really new to this process, and I am not clear where I can view th >> export log. Please clarify where the logs are located. >> >> Danelle >> >> Danelle Moon >> Full Librarian >> Director SJSU Special Collections >> One Washington Square >> San Jose, CA 95192-0028 >> 408/808-2061 office >> 408/808-2063 fax >> Danelle.Moon at sjsu.edu<mailto:Danelle.Moon at sjsu.edu> >> >> On Tue, Sep 9, 2014 at 6:13 AM, Chris Fitzpatrick < >> Chris.Fitzpatrick at lyrasis.org<mailto:Chris.Fitzpatrick at lyrasis.org>> wrote: >> >>> Hi Danelle, >>> >>> >>> You're most likely running into an encoding issue that is present in >>> v1.0.9 which causes the ASpace EAD exporter to stop before it's completed. >>> If you look at your logs after you do an export, is there an error message? >>> >>> >>> b,chris. >>> >>> >>> Chris Fitzpatrick | Developer, ArchivesSpace >>> Skype: chrisfitzpat | Phone: 918.236.6048 >>> http://archivesspace.org/ >>> ------------------------------ >>> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> < >>> archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of >>> Danelle Moon <danelle.moon at sjsu.edu<mailto:danelle.moon at sjsu.edu>> >>> *Sent:* Monday, September 08, 2014 10:39 PM >>> *To:* Archivesspace Users Group >>> *Subject:* [Archivesspace_Users_Group] EAD Export Issues to OAC >>> >>> I am having major issues trying to export EAD from ArchiveSpace to >>> the Online Archives of California. >>> >>> When I export and save the EAD file, the resource record export is >>> incomplete and only a small amount of code is present. >>> >>> I tried to trobule shoot this through the OAC with Adrian Turner, and >>> we could not determine why the AS export is not producing a full resource >>> record of the EAD. >>> >>> Please let me know how we can address this problem. >>> >>> Here is a screen shot of the EAD that appears >>> >>> [image: Inline image 1] >>> >>> Danelle Moon >>> Danelle Moon >>> Full Librarian >>> Director SJSU Special Collections >>> One Washington Square >>> San Jose, CA 95192-0028 >>> 408/808-2061 office >>> 408/808-2063 fax >>> Danelle.Moon at sjsu.edu<mailto:Danelle.Moon at sjsu.edu> >>> >>> _______________________________________________ >>> Archivesspace_Users_Group mailing list >>> Archivesspace_Users_Group at lyralists.lyrasis.org<mailto:Archivesspace_Users_Group at lyralists.lyrasis.org> >>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group >>> >>> >> > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org<mailto:Archivesspace_Users_Group at lyralists.lyrasis.org> > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -------------- next part -------------- An HTML attachment was scrubbed... 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URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140912/b1cf729f/attachment.html> From mark.custer at yale.edu Fri Sep 12 08:34:46 2014 From: mark.custer at yale.edu (Custer, Mark) Date: Fri, 12 Sep 2014 12:34:46 +0000 Subject: [Archivesspace_Users_Group] Location Records In-Reply-To: <1410521085681.43031@lyrasis.org> References: <E4A3F0A3023C0C4CA87B32329C8150C988A1F9F0@Mercury.chf.org> <1410521085681.43031@lyrasis.org> Message-ID: <DCB910FAD4CF9343B3E424AF5F33102521CA3DA2@x10-mbx8.yu.yale.edu> Thanks for sharing this script with everyone, Chris! We've been using the API via cURL during our testing when not bugging our sysadmin to perform a complete wipe of our database, but I might give this approach a whirl the next time around. Mark From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Friday, September 12, 2014 7:25 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] Location Records Hi Shea, I created a script to batch delete locations, which you can see here: https://gist.github.com/cfitz/3db6e6c9313be8f2096f [https://avatars1.githubusercontent.com/u/142965?s=140]<https://gist.github.com/cfitz/3db6e6c9313be8f2096f> Delete ASpace locations Delete ASpace locations - Gist is a simple way to share snippets of text and code with others. Read more...<https://gist.github.com/cfitz/3db6e6c9313be8f2096f> It's written in Ruby and required the rest_client gem ( "gem install rest_client" to install it) Let me know if that works for you..b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of Shea, Patrick <PShea at chemheritage.org<mailto:PShea at chemheritage.org>> Sent: Thursday, September 11, 2014 7:17 PM To: archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org> Subject: [Archivesspace_Users_Group] Location Records Greetings everyone. We just installed Archive Space at my institution this week, so I am brand new to the group, and unfortunately already in need of some basic assistance. I just finished batch-creating "location records," and now need to delete them all due to an error on my part. I have begun deleting them individually, but I batch-created so many, that just about any alternative to that task would be more efficient. Currently, the only thing I have done in AS is to create the repository, and manage the user access. Starting everything over from scratch would not be a problem. Do I have any alternatives to individually deleting or editing all of these location records? Any advice is greatly appreciated. -Patrick Shea __________________________________ Patrick H. Shea, CA Chief Curator of Archives and Manuscripts Othmer Library of Chemical History P: +1.215.873.8265 F: +1.215.629.5265 Chemical Heritage Foundation LIBRARY * MUSEUM * CENTER FOR SCHOLARS 315 Chestnut Street * Philadelphia, PA 19106 * U.S.A. chemheritage.org<http://www.chemheritage.org/> -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140912/997413a8/attachment.html> From bmg17 at psu.edu Fri Sep 12 13:52:14 2014 From: bmg17 at psu.edu (Ben Goldman) Date: Fri, 12 Sep 2014 13:52:14 -0400 (EDT) Subject: [Archivesspace_Users_Group] MARCXML import In-Reply-To: <260561582.265063.1410543949278.JavaMail.zimbra@psu.edu> Message-ID: <2030155945.267396.1410544334823.JavaMail.zimbra@psu.edu> Hello, We are attempting to import a large batch of records using the MARCXML import feature and encountering the following error. Is this related to the Identifier field? (As suggested by Rachel previously, we changed our MARC 099 fields to 090 to support mapping to the Identifier field.) If so, I am fairly certain the identifier in question does not exist in ASpace already. Thanks, Ben Error: Problem creating 'Pennsylvania State College, Class of 1911 records': id_0 That ID is already in use Ben Goldman Digital Records Archivist Penn State University Libraries University Park, PA 814-863-8333 http://www.libraries.psu.edu/psul/speccolls.html -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140912/c397ecc1/attachment.html> From brad.westbrook at lyrasis.org Fri Sep 12 15:39:34 2014 From: brad.westbrook at lyrasis.org (Brad Westbrook) Date: Fri, 12 Sep 2014 19:39:34 +0000 Subject: [Archivesspace_Users_Group] MARCXML import In-Reply-To: <2030155945.267396.1410544334823.JavaMail.zimbra@psu.edu> References: <260561582.265063.1410543949278.JavaMail.zimbra@psu.edu> <2030155945.267396.1410544334823.JavaMail.zimbra@psu.edu> Message-ID: <9f6899c0587e4cae93007baef148e2da@BLUPR08MB102.namprd08.prod.outlook.com> Hi, Ben, Where does the record cited below occur in the batch? Start? Later? Is this the only occurrence of this problem during the batch import? Brad From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Ben Goldman Sent: Friday, September 12, 2014 1:52 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] MARCXML import Hello, We are attempting to import a large batch of records using the MARCXML import feature and encountering the following error. Is this related to the Identifier field? (As suggested by Rachel previously, we changed our MARC 099 fields to 090 to support mapping to the Identifier field.) If so, I am fairly certain the identifier in question does not exist in ASpace already. Thanks, Ben Error: Problem creating 'Pennsylvania State College, Class of 1911 records': id_0 That ID is already in use Ben Goldman Digital Records Archivist Penn State University Libraries University Park, PA 814-863-8333 http://www.libraries.psu.edu/psul/speccolls.html -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140912/df0b528b/attachment.html> From sdm7g at virginia.edu Fri Sep 12 16:24:45 2014 From: sdm7g at virginia.edu (Steven Majewski) Date: Fri, 12 Sep 2014 16:24:45 -0400 Subject: [Archivesspace_Users_Group] Transfer/export to another repository on another server ? Message-ID: <55110E93-A09C-4BB5-AB27-58B33842CAE8@virginia.edu> I know I can transfer a resource from one repository to another on the same server. I there a way to easily move a resource from one ArchivesSpace server instance to another ? I know I can export to EAD and reload that again, but we?ve been having enough problems with EAD import and export that I?ld rather not do it this way. I tried what I thought was the obvious API method: ./curl_as_osx admin [pwd] -O http://archives-test.lib.virginia.edu:8089/repositories/9/resources/3964 ./curl_as_osx admin [pwd] -d @3964 http://localhost:8089/repositories/2/batch_imports But I get this error: [ {"status":[{"id":1,"label":"Reading JSON records","type":"started"},{"id":1,"label":"Reading JSON records","type":"done"},{"id":2,"label":"Validating records and checking links","type":"started"}]}, {"saved":[],"errors":["Server error: Can not deserialize instance of java.util.LinkedHashMap out of VALUE_STRING token\n at [Source: java.io.FileReader at 51d866d9; line: 1, column: 1]"]} ] Is that something that should theoretically work ? Or am I trying to feed it the wrong JSON schema ? I only want to move selected records, so a database dump is not a simple way to do it either. Are there any other migration tools to help with this problem ? ? Steve Majewski / UVA Alderman Library -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140912/5e7f4f73/attachment.html> -------------- next part -------------- A non-text attachment was scrubbed... Name: smime.p7s Type: application/pkcs7-signature Size: 4943 bytes Desc: not available URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140912/5e7f4f73/attachment.bin> From bmg17 at psu.edu Mon Sep 15 06:38:16 2014 From: bmg17 at psu.edu (Ben Goldman) Date: Mon, 15 Sep 2014 06:38:16 -0400 (EDT) Subject: [Archivesspace_Users_Group] MARCXML import In-Reply-To: <9f6899c0587e4cae93007baef148e2da@BLUPR08MB102.namprd08.prod.outlook.com> References: <260561582.265063.1410543949278.JavaMail.zimbra@psu.edu> <2030155945.267396.1410544334823.JavaMail.zimbra@psu.edu> <9f6899c0587e4cae93007baef148e2da@BLUPR08MB102.namprd08.prod.outlook.com> Message-ID: <1855540333.5580.1410777496900.JavaMail.zimbra@psu.edu> Hi Brad, This occurs down the line in the batch a bit, maybe 20 or 30 records in. It's the only occurrence that I know of, because the import fails once it gets there. -Ben ----- Original Message ----- From: "Brad Westbrook" <brad.westbrook at lyrasis.org> To: "Archivesspace Users Group" <archivesspace_users_group at lyralists.lyrasis.org> Sent: Friday, September 12, 2014 3:39:34 PM Subject: Re: [Archivesspace_Users_Group] MARCXML import Hi, Ben, Where does the record cited below occur in the batch? Start? Later? Is this the only occurrence of this problem during the batch import? Brad From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Ben Goldman Sent: Friday, September 12, 2014 1:52 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] MARCXML import Hello, We are attempting to import a large batch of records using the MARCXML import feature and encountering the following error. Is this related to the Identifier field? (As suggested by Rachel previously, we changed our MARC 099 fields to 090 to support mapping to the Identifier field.) If so, I am fairly certain the identifier in question does not exist in ASpace already. Thanks, Ben Error: Problem creating 'Pennsylvania State College, Class of 1911 records': id_0 That ID is already in use Ben Goldman Digital Records Archivist Penn State University Libraries University Park, PA 814-863-8333 http://www.libraries.psu.edu/psul/speccolls.html _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140915/f879cd28/attachment.html> From Kevin.Clair at du.edu Mon Sep 15 13:55:12 2014 From: Kevin.Clair at du.edu (Kevin Clair) Date: Mon, 15 Sep 2014 17:55:12 +0000 Subject: [Archivesspace_Users_Group] slow export of EAD records Message-ID: <1F1E72103798F04D96C355B296D7C61B3BCB1E@mb2-uts.du.edu> Hello, I was wondering if anyone else is exporting EAD finding aids through the API, and if so, if they've noticed any slow performance on collections with a lot of linked archival objects. I'm running an export now on our entire database, using the command curl "http://$server/repositories/2/resource_descriptions/$ids.xml" -output "#1.xml" -H "X-ArchivesSpace-Session:$session" Where $server is the back-end URL, $ids is all of the resource identifiers in curly brackets, and $session is the ArchivesSpace session ID. It does well except for when it encounters a collection that has many components to it (we have a few with thousands of item records attached), at which point the download speed drops to around 200 bytes/second or so. We have problems editing and creating records in those large collections in the staff interface, as well. I've seen the ticket for that bug, or one like it, in Pivotal Tracker and thought maybe a similar thing was happening here. -k -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140915/7caa0c0a/attachment.html> From danelle.moon at sjsu.edu Mon Sep 15 14:42:04 2014 From: danelle.moon at sjsu.edu (Danelle Moon) Date: Mon, 15 Sep 2014 11:42:04 -0700 Subject: [Archivesspace_Users_Group] EAD Export Issues to OAC In-Reply-To: <1410268394140.27934@lyrasis.org> References: <CAHd_bUz5298S06tuCrR+frKU=gK0mX_5Sf5vFaF8f7QXBq4U7g@mail.gmail.com> <1410268394140.27934@lyrasis.org> Message-ID: <CAHd_bUyo0MOZFh-PkhT7T_mNuUimvi_RajQLbiRDPd8E19u0PQ@mail.gmail.com> Chris, My IT Deptartment was able to produce a extremely large export log view that I am not able to open in a standard word processing tool, and therefore I cannot determine what log export errors are there for exporting EAD. I need you to call me or email me a time when can look at our instance and tell exactly how I can access the export log. The person who helped set-up or instance of ArchivesSpace is not longer here, and so I am not able to retrace who the instance was created. Should we try and reinstall our instance and start over, and what critieria is needed to provide me with access to the EAD export log. I am very frustrated with this entire process, and at the rate things are going, I am sorry I paid the subscription to move to this format, with limited results or feedback on how to actually export full EAD so that I can publish on the OAC. I know you can view my space with my granting you permission, as Adrian Turner was able to set-up a session and look at some of the data inside my resource files. But like I said, there is no feature represented where I can view the EAD export log data. Please let me know what can be done to move forward. Danelle Moon Danelle Moon Full Librarian Director SJSU Special Collections One Washington Square San Jose, CA 95192-0028 408/808-2061 office 408/808-2063 fax Danelle.Moon at sjsu.edu On Tue, Sep 9, 2014 at 6:13 AM, Chris Fitzpatrick < Chris.Fitzpatrick at lyrasis.org> wrote: > Hi Danelle, > > > You're most likely running into an encoding issue that is present in > v1.0.9 which causes the ASpace EAD exporter to stop before it's completed. > If you look at your logs after you do an export, is there an error message? > > > b,chris. > > > Chris Fitzpatrick | Developer, ArchivesSpace > Skype: chrisfitzpat | Phone: 918.236.6048 > http://archivesspace.org/ > ------------------------------ > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org < > archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of > Danelle Moon <danelle.moon at sjsu.edu> > *Sent:* Monday, September 08, 2014 10:39 PM > *To:* Archivesspace Users Group > *Subject:* [Archivesspace_Users_Group] EAD Export Issues to OAC > > I am having major issues trying to export EAD from ArchiveSpace to the > Online Archives of California. > > When I export and save the EAD file, the resource record export is > incomplete and only a small amount of code is present. > > I tried to trobule shoot this through the OAC with Adrian Turner, and we > could not determine why the AS export is not producing a full resource > record of the EAD. > > Please let me know how we can address this problem. > > Here is a screen shot of the EAD that appears > > [image: Inline image 1] > > Danelle Moon > Danelle Moon > Full Librarian > Director SJSU Special Collections > One Washington Square > San Jose, CA 95192-0028 > 408/808-2061 office > 408/808-2063 fax > Danelle.Moon at sjsu.edu > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140915/5d825480/attachment.html> -------------- next part -------------- A non-text attachment was scrubbed... Name: image.png Type: image/png Size: 105043 bytes Desc: not available URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140915/5d825480/attachment.png> From brad.westbrook at lyrasis.org Mon Sep 15 17:44:20 2014 From: brad.westbrook at lyrasis.org (Brad Westbrook) Date: Mon, 15 Sep 2014 21:44:20 +0000 Subject: [Archivesspace_Users_Group] MARCXML import In-Reply-To: <1855540333.5580.1410777496900.JavaMail.zimbra@psu.edu> References: <260561582.265063.1410543949278.JavaMail.zimbra@psu.edu> <2030155945.267396.1410544334823.JavaMail.zimbra@psu.edu> <9f6899c0587e4cae93007baef148e2da@BLUPR08MB102.namprd08.prod.outlook.com> <1855540333.5580.1410777496900.JavaMail.zimbra@psu.edu> Message-ID: <b06623d7d85a4209a0d349b14106b81c@BLUPR08MB102.namprd08.prod.outlook.com> Can you send me a copy, Ben, of the MARCXM that is causing the problem? Thanks, Brad From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Ben Goldman Sent: Monday, September 15, 2014 6:38 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] MARCXML import Hi Brad, This occurs down the line in the batch a bit, maybe 20 or 30 records in. It's the only occurrence that I know of, because the import fails once it gets there. -Ben ________________________________ From: "Brad Westbrook" <brad.westbrook at lyrasis.org<mailto:brad.westbrook at lyrasis.org>> To: "Archivesspace Users Group" <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>> Sent: Friday, September 12, 2014 3:39:34 PM Subject: Re: [Archivesspace_Users_Group] MARCXML import Hi, Ben, Where does the record cited below occur in the batch? Start? Later? Is this the only occurrence of this problem during the batch import? Brad From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Ben Goldman Sent: Friday, September 12, 2014 1:52 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] MARCXML import Hello, We are attempting to import a large batch of records using the MARCXML import feature and encountering the following error. Is this related to the Identifier field? (As suggested by Rachel previously, we changed our MARC 099 fields to 090 to support mapping to the Identifier field.) If so, I am fairly certain the identifier in question does not exist in ASpace already. Thanks, Ben Error: Problem creating 'Pennsylvania State College, Class of 1911 records': id_0 That ID is already in use Ben Goldman Digital Records Archivist Penn State University Libraries University Park, PA 814-863-8333 http://www.libraries.psu.edu/psul/speccolls.html _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org<mailto:Archivesspace_Users_Group at lyralists.lyrasis.org> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140915/c5de6e99/attachment.html> From peter.murray at lyrasis.org Mon Sep 15 19:14:44 2014 From: peter.murray at lyrasis.org (Peter Murray) Date: Mon, 15 Sep 2014 23:14:44 +0000 Subject: [Archivesspace_Users_Group] Free Online Symposium on Sustainable Cultural Heritage Open Source Software: September 24-25, 2014 Message-ID: <D26A25A3-2887-4AAF-AF21-C9381678420C@lyrasis.org> Join your colleagues from the convenience of your desk for a free two-day symposium on sustainable open source practices from the perspective of the software project communities and from the software project adopters. There is no cost for participating in the open symposium; the costs are funded by a grant from the Andrew W. Mellon Foundation. Registration links and other details are on this page: https://foss4lib.org/schoss/open-symposium/attending Successful open source projects have support structures where bugs are reported, code enhancements are created and reviewed, documentation provided, and user questions answered. In mainstream open source projects, the core people in those support structures usually come from companies with a vested interest in the ongoing health of the software. (At times, one company will be the primary driver of ongoing support for a project. At other times, a consortium of cooperating companies will provide ongoing support.) In projects from the cultural heritage community -- libraries, archives, museums -- the source of ongoing support varies widely: grant subsidized funding, in-kind donations of staff time to work on a project's community-focused needs, voluntary monetary donations or memberships to non-profit stewards of a project, sales of services by non-profit stewards to cross-subsidize community needs, and often a combination of all of these possibilities. The purpose of the symposium is to provide managers of open source software projects and organization leaders with details about support practices in use in the field and to further the cooperation of cultural heritage organizations towards common interests in sustainable open source. The symposium runs from 12:30pm to 3:30pm EDT on September 24 and 25, 2014, and includes two or three 20-minute prepared talks from community leaders and panel question/answer. Colleagues are encouraged to use the public discussion site on FOSS4Lib to ask questions of each other and the panel. Find links to topics on the community discussion site at: https://foss4lib.org/schoss/open-symposium/symposium-schedule-speakers-and-topics SEPTEMBER 24TH: CREATING THE CONDITIONS FOR COMMUNITY ENGAGEMENT If you build it, will they come? The structure for encouraging and valuing the contributions of those that adopt the code is of equal importance to the functionality of the code itself. Adopters of an open source project come to rely on the software to varying degrees. In the same way, projects rely on adopters to keep the project moving forward. This session looks at what projects can do to encourage community participation. Prepared Talks ? Jennie Rose Halperin, Mozilla Foundation ? Megan Forbes, CollectionSpace Organizational Home ? Evviva Weinraub Lajoie, Oregon State University Libraries Seed Questions ? What is the most important thing a project can do to attract or retain community members? What is the most important thing it not do? ? If you had a chance to sit down with an organization considering the adoption of a package you are leading, what would you want them to understand about your community? What would you ask of them if they did decide to adopt the software? ? How has your institution participated in open source development? Describe an experience where you were turned off from contributing to an open source project. ? What role should commercial support providers of open source play in encouraging their customers to join the project's community? SEPTEMBER 25TH: WHAT DOES IT MEAN TO ADOPT AN OPEN SOURCE PACKAGE So, whether on your own or through a service provider you've decided to use an open source package to meet an automation need in your organization. You paid nothing for the right to run the software (although you may be paying a service provider for their support of the software), so you have no obligation to the software itself, right? Arguably not. Healthy open source software is supported by a community of users, and the other participants in the open source project are counting on your support -- financial and talent -- to keep the project growing. This session outlines expectations that open source adopters should have when implementing an OSS project. Prepared Talks ? John Brice, Meadville Public Library ? Stuart Miller, Univ of Chicago Seed Questions ? How do you overcome the situation where the software doesn't have a helpdesk to call upon for issues? ? How does the needs of the project affect decisions to adopt by organizations? ? What does an adopter look for in an open source community? ? What does an adopter look for in a company or organization that provides support for an open source project? ? What is your role and responsibility for making the software sustainable? -- Peter Murray Assistant Director, Technology Services Development LYRASIS Peter.Murray at lyrasis.org +1 678-235-2955 800.999.8558 x2955 From BMCDONALD at hws.edu Tue Sep 16 08:58:01 2014 From: BMCDONALD at hws.edu (McDonald, Brian) Date: Tue, 16 Sep 2014 12:58:01 +0000 Subject: [Archivesspace_Users_Group] ArchivesSpace port binding Message-ID: <B2ADB8B15D46684094F059729847BF3828189AC5@EXCHMBX1.hws.edu> Hi all, Hoping this is a simple question. Is there a way to change what ports ArchivesSpace listens on? I took a look at config.rb and didn't see anything, but maybe I missed it. Thanks, Brian Brian McDonald Systems Librarian Warren Hunting Smith Library Hobart & William Smith Colleges bmcdonald at hws.edu From bmg17 at psu.edu Tue Sep 16 09:13:40 2014 From: bmg17 at psu.edu (Ben Goldman) Date: Tue, 16 Sep 2014 09:13:40 -0400 (EDT) Subject: [Archivesspace_Users_Group] MARCXML import In-Reply-To: <b06623d7d85a4209a0d349b14106b81c@BLUPR08MB102.namprd08.prod.outlook.com> References: <260561582.265063.1410543949278.JavaMail.zimbra@psu.edu> <2030155945.267396.1410544334823.JavaMail.zimbra@psu.edu> <9f6899c0587e4cae93007baef148e2da@BLUPR08MB102.namprd08.prod.outlook.com> <1855540333.5580.1410777496900.JavaMail.zimbra@psu.edu> <b06623d7d85a4209a0d349b14106b81c@BLUPR08MB102.namprd08.prod.outlook.com> Message-ID: <1941213559.483786.1410873220492.JavaMail.zimbra@psu.edu> Thanks, Brad. See attached. -ben ----- Original Message ----- From: "Brad Westbrook" <brad.westbrook at lyrasis.org> To: "Archivesspace Users Group" <archivesspace_users_group at lyralists.lyrasis.org> Sent: Monday, September 15, 2014 5:44:20 PM Subject: Re: [Archivesspace_Users_Group] MARCXML import Can you send me a copy, Ben, of the MARCXM that is causing the problem? Thanks, Brad From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Ben Goldman Sent: Monday, September 15, 2014 6:38 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] MARCXML import Hi Brad, This occurs down the line in the batch a bit, maybe 20 or 30 records in. It's the only occurrence that I know of, because the import fails once it gets there. -Ben ----- Original Message ----- From: "Brad Westbrook" < brad.westbrook at lyrasis.org > To: "Archivesspace Users Group" < archivesspace_users_group at lyralists.lyrasis.org > Sent: Friday, September 12, 2014 3:39:34 PM Subject: Re: [Archivesspace_Users_Group] MARCXML import Hi, Ben, Where does the record cited below occur in the batch? Start? Later? Is this the only occurrence of this problem during the batch import? Brad From: archivesspace_users_group-bounces at lyralists.lyrasis.org [ mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org ] On Behalf Of Ben Goldman Sent: Friday, September 12, 2014 1:52 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] MARCXML import Hello, We are attempting to import a large batch of records using the MARCXML import feature and encountering the following error. Is this related to the Identifier field? (As suggested by Rachel previously, we changed our MARC 099 fields to 090 to support mapping to the Identifier field.) If so, I am fairly certain the identifier in question does not exist in ASpace already. Thanks, Ben Error: Problem creating 'Pennsylvania State College, Class of 1911 records': id_0 That ID is already in use Ben Goldman Digital Records Archivist Penn State University Libraries University Park, PA 814-863-8333 http://www.libraries.psu.edu/psul/speccolls.html _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140916/8d2768d9/attachment.html> -------------- next part -------------- A non-text attachment was scrubbed... Name: CATonly-ASpace-import-MASTER-edited-Jeff545.xml Type: application/xml Size: 5218044 bytes Desc: not available URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140916/8d2768d9/attachment.xml> From dsimmons at siu.edu Tue Sep 16 11:42:25 2014 From: dsimmons at siu.edu (Douglas James Simmons) Date: Tue, 16 Sep 2014 15:42:25 +0000 Subject: [Archivesspace_Users_Group] performance issues Message-ID: <0399def68ada4bd294fd513f9e798f54@IT-EXCMB4.ad.siu.edu> I've not found the aspace interface to be fast enough for production use. Some of the retrievals it does while browsing take long enough that I wonder if I'm accidentally running in some sort of debug mode. Does such a thing exist? The VM our pilot is on is a 4-core/4gb instance which should be overkill for the six users we have during the pilot. Log spam in general is pretty bad with aspace, another reason I wonder if I'm running in some kind of debug mode. Frequently I notice that java claims all the cores and the machine really begins to lag. I looked at the solr interface without really knowing what I'm looking for, is there some info there which would help me figure out what is locking up the java process? At present the system is making log entries like "Indexed 12325 of 37427 archival_object records in repository University Archives" but I didn't delete the index to force a new one and I'm not sure why re-indexing would take so much processor time when we aren't changing anything. Thanks in advance for any suggestions as to how to diagnose the poor performance. Doug Simmons Procedures and Systems Analyst II MORRIS LIBRARY - SYSTEMS MAIL CODE 6632 SOUTHERN ILLINOIS UNIVERSITY 605 AGRICULTURE DRIVE CARBONDALE, ILLINOIS? 62901 dsimmons at lib.siu.edu P: 618/453-1026 F: 618/453-3031 LIB.SIU.EDU From Chris.Fitzpatrick at lyrasis.org Tue Sep 16 11:58:18 2014 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Tue, 16 Sep 2014 15:58:18 +0000 Subject: [Archivesspace_Users_Group] EAD Export Issues to OAC In-Reply-To: <CAHd_bUyo0MOZFh-PkhT7T_mNuUimvi_RajQLbiRDPd8E19u0PQ@mail.gmail.com> References: <CAHd_bUz5298S06tuCrR+frKU=gK0mX_5Sf5vFaF8f7QXBq4U7g@mail.gmail.com> <1410268394140.27934@lyrasis.org>, <CAHd_bUyo0MOZFh-PkhT7T_mNuUimvi_RajQLbiRDPd8E19u0PQ@mail.gmail.com> Message-ID: <1410883098149.43734@lyrasis.org> Hi Danelle, Sorry about your frustration. Part of the issue was that I was out sick for a lot of last week... If the person who setup your archivesspace is no longer there, I would suggest having someone on your IT staff either re-build the system or familiarize themselves a bit with the setup. When troubleshooting, we're most likely going to have to access the log files and database. Also, you'll want someone who knows how to export the database, do backups, restores, update the software, etc. Also, you're going to probably want to setup some kind of log rotation on the archivesspace.out file, since this can grow in size quite a bit. Let me know if you have any questions...b,chris . Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Danelle Moon <danelle.moon at sjsu.edu> Sent: Monday, September 15, 2014 8:42 PM To: Archivesspace Users Group; Adrian Turner Subject: Re: [Archivesspace_Users_Group] EAD Export Issues to OAC Chris, My IT Deptartment was able to produce a extremely large export log view that I am not able to open in a standard word processing tool, and therefore I cannot determine what log export errors are there for exporting EAD. I need you to call me or email me a time when can look at our instance and tell exactly how I can access the export log. The person who helped set-up or instance of ArchivesSpace is not longer here, and so I am not able to retrace who the instance was created. Should we try and reinstall our instance and start over, and what critieria is needed to provide me with access to the EAD export log. I am very frustrated with this entire process, and at the rate things are going, I am sorry I paid the subscription to move to this format, with limited results or feedback on how to actually export full EAD so that I can publish on the OAC. I know you can view my space with my granting you permission, as Adrian Turner was able to set-up a session and look at some of the data inside my resource files. But like I said, there is no feature represented where I can view the EAD export log data. Please let me know what can be done to move forward. Danelle Moon Danelle Moon Full Librarian Director SJSU Special Collections One Washington Square San Jose, CA 95192-0028 408/808-2061 office 408/808-2063 fax Danelle.Moon at sjsu.edu<mailto:Danelle.Moon at sjsu.edu> On Tue, Sep 9, 2014 at 6:13 AM, Chris Fitzpatrick <Chris.Fitzpatrick at lyrasis.org<mailto:Chris.Fitzpatrick at lyrasis.org>> wrote: Hi Danelle, You're most likely running into an encoding issue that is present in v1.0.9 which causes the ASpace EAD exporter to stop before it's completed. If you look at your logs after you do an export, is there an error message? b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048<tel:918.236.6048> http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of Danelle Moon <danelle.moon at sjsu.edu<mailto:danelle.moon at sjsu.edu>> Sent: Monday, September 08, 2014 10:39 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] EAD Export Issues to OAC I am having major issues trying to export EAD from ArchiveSpace to the Online Archives of California. When I export and save the EAD file, the resource record export is incomplete and only a small amount of code is present. I tried to trobule shoot this through the OAC with Adrian Turner, and we could not determine why the AS export is not producing a full resource record of the EAD. Please let me know how we can address this problem. Here is a screen shot of the EAD that appears [Inline image 1] Danelle Moon Danelle Moon Full Librarian Director SJSU Special Collections One Washington Square San Jose, CA 95192-0028 408/808-2061<tel:408%2F808-2061> office 408/808-2063<tel:408%2F808-2063> fax Danelle.Moon at sjsu.edu<mailto:Danelle.Moon at sjsu.edu> _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org<mailto:Archivesspace_Users_Group at lyralists.lyrasis.org> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140916/19930785/attachment.html> -------------- next part -------------- A non-text attachment was scrubbed... Name: image.png Type: image/png Size: 105043 bytes Desc: image.png URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140916/19930785/attachment.png> From Chris.Fitzpatrick at lyrasis.org Tue Sep 16 12:04:10 2014 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Tue, 16 Sep 2014 16:04:10 +0000 Subject: [Archivesspace_Users_Group] performance issues In-Reply-To: <0399def68ada4bd294fd513f9e798f54@IT-EXCMB4.ad.siu.edu> References: <0399def68ada4bd294fd513f9e798f54@IT-EXCMB4.ad.siu.edu> Message-ID: <1410883449693.68079@lyrasis.org> Hi Douglas, Some quesitons: what is the heap space settings? are you running with jetty or tomcat? and have you made any tweaks to the default setting? What your seeing in the logs indicates that the system is indexing the records. Did you do a migration recently? b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Douglas James Simmons <dsimmons at siu.edu> Sent: Tuesday, September 16, 2014 5:42 PM To: Archivesspace Users Group (archivesspace_users_group at lyralists.lyrasis.org) Subject: [Archivesspace_Users_Group] performance issues I've not found the aspace interface to be fast enough for production use. Some of the retrievals it does while browsing take long enough that I wonder if I'm accidentally running in some sort of debug mode. Does such a thing exist? The VM our pilot is on is a 4-core/4gb instance which should be overkill for the six users we have during the pilot. Log spam in general is pretty bad with aspace, another reason I wonder if I'm running in some kind of debug mode. Frequently I notice that java claims all the cores and the machine really begins to lag. I looked at the solr interface without really knowing what I'm looking for, is there some info there which would help me figure out what is locking up the java process? At present the system is making log entries like "Indexed 12325 of 37427 archival_object records in repository University Archives" but I didn't delete the index to force a new one and I'm not sure why re-indexing would take so much processor time when we aren't changing anything. Thanks in advance for any suggestions as to how to diagnose the poor performance. Doug Simmons Procedures and Systems Analyst II MORRIS LIBRARY - SYSTEMS MAIL CODE 6632 SOUTHERN ILLINOIS UNIVERSITY 605 AGRICULTURE DRIVE CARBONDALE, ILLINOIS 62901 dsimmons at lib.siu.edu P: 618/453-1026 F: 618/453-3031 LIB.SIU.EDU _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group From Chris.Fitzpatrick at lyrasis.org Tue Sep 16 12:06:57 2014 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Tue, 16 Sep 2014 16:06:57 +0000 Subject: [Archivesspace_Users_Group] ArchivesSpace port binding In-Reply-To: <B2ADB8B15D46684094F059729847BF3828189AC5@EXCHMBX1.hws.edu> References: <B2ADB8B15D46684094F059729847BF3828189AC5@EXCHMBX1.hws.edu> Message-ID: <1410883616812.71797@lyrasis.org> Hi Brian, Sure, just change the url settings in the config.rb file... Like: AppConfig[:frontend_url] = "http://localhost:8888" b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of McDonald, Brian <BMCDONALD at hws.edu> Sent: Tuesday, September 16, 2014 2:58 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] ArchivesSpace port binding Hi all, Hoping this is a simple question. Is there a way to change what ports ArchivesSpace listens on? I took a look at config.rb and didn't see anything, but maybe I missed it. Thanks, Brian Brian McDonald Systems Librarian Warren Hunting Smith Library Hobart & William Smith Colleges bmcdonald at hws.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group From Chris.Fitzpatrick at lyrasis.org Tue Sep 16 12:13:33 2014 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Tue, 16 Sep 2014 16:13:33 +0000 Subject: [Archivesspace_Users_Group] performance issues In-Reply-To: <1410883449693.68079@lyrasis.org> References: <0399def68ada4bd294fd513f9e798f54@IT-EXCMB4.ad.siu.edu>, <1410883449693.68079@lyrasis.org> Message-ID: <1410884013487.51130@lyrasis.org> And in addition, what version of java are you using? how much free disk space do you have? are you using a local MySQL db or is it a remote server? b,chris Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Chris Fitzpatrick <Chris.Fitzpatrick at lyrasis.org> Sent: Tuesday, September 16, 2014 6:04 PM To: Archivesspace Users Group (archivesspace_users_group at lyralists.lyrasis.org) Subject: Re: [Archivesspace_Users_Group] performance issues Hi Douglas, Some quesitons: what is the heap space settings? are you running with jetty or tomcat? and have you made any tweaks to the default setting? What your seeing in the logs indicates that the system is indexing the records. Did you do a migration recently? b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Douglas James Simmons <dsimmons at siu.edu> Sent: Tuesday, September 16, 2014 5:42 PM To: Archivesspace Users Group (archivesspace_users_group at lyralists.lyrasis.org) Subject: [Archivesspace_Users_Group] performance issues I've not found the aspace interface to be fast enough for production use. Some of the retrievals it does while browsing take long enough that I wonder if I'm accidentally running in some sort of debug mode. Does such a thing exist? The VM our pilot is on is a 4-core/4gb instance which should be overkill for the six users we have during the pilot. Log spam in general is pretty bad with aspace, another reason I wonder if I'm running in some kind of debug mode. Frequently I notice that java claims all the cores and the machine really begins to lag. I looked at the solr interface without really knowing what I'm looking for, is there some info there which would help me figure out what is locking up the java process? At present the system is making log entries like "Indexed 12325 of 37427 archival_object records in repository University Archives" but I didn't delete the index to force a new one and I'm not sure why re-indexing would take so much processor time when we aren't changing anything. Thanks in advance for any suggestions as to how to diagnose the poor performance. Doug Simmons Procedures and Systems Analyst II MORRIS LIBRARY - SYSTEMS MAIL CODE 6632 SOUTHERN ILLINOIS UNIVERSITY 605 AGRICULTURE DRIVE CARBONDALE, ILLINOIS 62901 dsimmons at lib.siu.edu P: 618/453-1026 F: 618/453-3031 LIB.SIU.EDU _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group From BMCDONALD at hws.edu Tue Sep 16 13:56:10 2014 From: BMCDONALD at hws.edu (McDonald, Brian) Date: Tue, 16 Sep 2014 17:56:10 +0000 Subject: [Archivesspace_Users_Group] ArchivesSpace port binding In-Reply-To: <1410883616812.71797@lyrasis.org> References: <B2ADB8B15D46684094F059729847BF3828189AC5@EXCHMBX1.hws.edu> <1410883616812.71797@lyrasis.org> Message-ID: <B2ADB8B15D46684094F059729847BF382818A3CE@EXCHMBX1.hws.edu> Not sure how I missed that. Thanks! Brian Brian McDonald Systems Librarian Warren Hunting Smith Library Hobart & William Smith Colleges bmcdonald at hws.edu -----Original Message----- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Tuesday, September 16, 2014 12:07 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] ArchivesSpace port binding Hi Brian, Sure, just change the url settings in the config.rb file... Like: AppConfig[:frontend_url] = "http://localhost:8888" b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of McDonald, Brian <BMCDONALD at hws.edu> Sent: Tuesday, September 16, 2014 2:58 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] ArchivesSpace port binding Hi all, Hoping this is a simple question. Is there a way to change what ports ArchivesSpace listens on? I took a look at config.rb and didn't see anything, but maybe I missed it. Thanks, Brian Brian McDonald Systems Librarian Warren Hunting Smith Library Hobart & William Smith Colleges bmcdonald at hws.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group From dsimmons at siu.edu Tue Sep 16 14:07:13 2014 From: dsimmons at siu.edu (Douglas James Simmons) Date: Tue, 16 Sep 2014 18:07:13 +0000 Subject: [Archivesspace_Users_Group] performance issues In-Reply-To: <1410883449693.68079@lyrasis.org> References: <0399def68ada4bd294fd513f9e798f54@IT-EXCMB4.ad.siu.edu> <1410883449693.68079@lyrasis.org> Message-ID: <396b99fdd80b49d6bb095457956b87b8@IT-EXCMB4.ad.siu.edu> This is a default install of aspace running Jetty. The last test migration was a few weeks ago, so I would have thought all indexing was finished long ago. We have a local mysql: mysql Ver 14.14 Distrib 5.5.38, for debian-linux-gnu (x86_64) using readline 6.2 We have 27G disk available on the 4-core/4GB Ubuntu KVM VM. More details below. Thanks very much for looking into this! Doug Simmon SIUC Morris Library JVM Runtime OpenJDK 64-Bit Server VM (23.25-b01) Processors 4 Args -Dfile.encoding=UTF-8 -XX:MaxPermSize=256m -Xss2m -Xmx1024m -Darchivesspace-daemon=yes Solr Java Properties ASPACE_LAUNCHER_BASE /var/www/archivesspace archivesspace-daemon yes aspace.?config.?data_directory /var/www/archivesspace/data aspace.?config.?frontend_cookie_secret 417672d64050640f996c29db809ae47f aspace.?config.?public_cookie_secret aee9b14a299462d15767861bed03c653 aspace.?config.?public_user_secret 075837e5ea6c7133cf6bffd383d61e6c aspace.?config.?search_user_secret e6d00d9adb3df6beb9dcbd4f6459e5a5 aspace.?config.?staff_user_secret 3bc6d8720f849a7a921dae705bd3aeaa aspace.?launcher.?base /var/www/archivesspace file.?encoding UTF-8 file.?encoding.?pkg sun.io file.?separator / java.?awt.?graphicsenv sun.awt.X11GraphicsEnvironment java.?awt.?headless true java.?awt.?printerjob sun.print.PSPrinterJob java.?class.?path lib/mysql-connector-java-5.1.28.jar lib/common.jar lib/jsoup-1.7.2.jar launcher/lib/servlet-api-3.0.jar launcher/lib/jetty-all-8.1.5.v20120716.jar /var/www/archivesspace/gems/gems/jruby-jars-1.7.6/lib/jruby-stdlib-complete-1.7.6.jar /var/www/archivesspace/gems/gems/jruby-jars-1.7.6/lib/jruby-core-complete-1.7.6.jar /var/www/archivesspace/gems/gems/jruby-rack-1.1.12/lib/jruby-rack-1.1.12.jar java.?class.?version 50.0 java.?endorsed.?dirs /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/endorsed java.?ext.?dirs /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/ext /usr/java/packages/lib/ext java.?home /usr/lib/jvm/java-6-openjdk-amd64/jre java.?io.?tmpdir /var/www/archivesspace/data/tmp java.?library.?path /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/amd64/server /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/amd64 /usr/lib/jvm/java-6-openjdk-amd64/jre/../lib/amd64 /usr/java/packages/lib/amd64 /usr/lib/x86_64-linux-gnu/jni /lib/x86_64-linux-gnu /usr/lib/x86_64-linux-gnu /usr/lib/jni /lib /usr/lib java.?net.?preferIPv4Stack true java.?runtime.?name OpenJDK Runtime Environment java.?runtime.?version 1.6.0_32-b32 java.?specification.?name Java Platform API Specification java.?specification.?vendor Sun Microsystems Inc. java.?specification.?version 1.6 java.?vendor Sun Microsystems Inc. java.?vendor.?url http://java.sun.com/ java.?vendor.?url.?bug http://java.sun.com/cgi-bin/bugreport.cgi java.?version 1.6.0_32 java.?vm.?info mixed mode java.?vm.?name OpenJDK 64-Bit Server VM java.?vm.?specification.?name Java Virtual Machine Specification java.?vm.?specification.?vendor Sun Microsystems Inc. java.?vm.?specification.?version 1.0 java.?vm.?vendor Sun Microsystems Inc. java.?vm.?version 23.25-b01 jruby.?management.?enabled true line.?separator \n org.?eclipse.?jetty.?server.?handler.?LEVEL WARN org.?eclipse.?jetty.?webapp.?LEVEL WARN os.?arch amd64 os.?name Linux os.?version 3.13.0-35-generic path.?separator : solr.?data.?dir /var/www/archivesspace/data/solr_index solr.?solr.?home /var/www/archivesspace/data/solr_home sun.?arch.?data.?model 64 sun.?boot.?class.?path /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/resources.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/rt.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/sunrsasign.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/jsse.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/jce.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/charsets.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/jfr.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/netx.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/plugin.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/rhino.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/classes sun.?boot.?library.?path /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/amd64 sun.?cpu.?endian little sun.?cpu.?isalist sun.?io.?unicode.?encoding UnicodeLittle sun.?java.?command org.jruby.Main --disable-gems --1.9 launcher/launcher.rb sun.?java.?launcher SUN_STANDARD sun.?jnu.?encoding UTF-8 sun.?management.?compiler HotSpot 64-Bit Tiered Compilers sun.?os.?patch.?level unknown user.?country US user.?dir /var/www/archivesspace user.?home /root user.?language en user.?name root user.?timezone America/Chicago -----Original Message----- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Tuesday, September 16, 2014 11:04 AM To: Archivesspace Users Group (archivesspace_users_group at lyralists.lyrasis.org) Subject: Re: [Archivesspace_Users_Group] performance issues Hi Douglas, Some quesitons: what is the heap space settings? are you running with jetty or tomcat? and have you made any tweaks to the default setting? What your seeing in the logs indicates that the system is indexing the records. Did you do a migration recently? b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Douglas James Simmons <dsimmons at siu.edu> Sent: Tuesday, September 16, 2014 5:42 PM To: Archivesspace Users Group (archivesspace_users_group at lyralists.lyrasis.org) Subject: [Archivesspace_Users_Group] performance issues I've not found the aspace interface to be fast enough for production use. Some of the retrievals it does while browsing take long enough that I wonder if I'm accidentally running in some sort of debug mode. Does such a thing exist? The VM our pilot is on is a 4-core/4gb instance which should be overkill for the six users we have during the pilot. Log spam in general is pretty bad with aspace, another reason I wonder if I'm running in some kind of debug mode. Frequently I notice that java claims all the cores and the machine really begins to lag. I looked at the solr interface without really knowing what I'm looking for, is there some info there which would help me figure out what is locking up the java process? At present the system is making log entries like "Indexed 12325 of 37427 archival_object records in repository University Archives" but I didn't delete the index to force a new one and I'm not sure why re-indexing would take so much processor time when we aren't changing anything. Thanks in advance for any suggestions as to how to diagnose the poor performance. Doug Simmons Procedures and Systems Analyst II MORRIS LIBRARY - SYSTEMS MAIL CODE 6632 SOUTHERN ILLINOIS UNIVERSITY 605 AGRICULTURE DRIVE CARBONDALE, ILLINOIS 62901 dsimmons at lib.siu.edu P: 618/453-1026 F: 618/453-3031 LIB.SIU.EDU _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group From Chris.Fitzpatrick at lyrasis.org Tue Sep 16 16:52:09 2014 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Tue, 16 Sep 2014 20:52:09 +0000 Subject: [Archivesspace_Users_Group] performance issues In-Reply-To: <396b99fdd80b49d6bb095457956b87b8@IT-EXCMB4.ad.siu.edu> References: <0399def68ada4bd294fd513f9e798f54@IT-EXCMB4.ad.siu.edu> <1410883449693.68079@lyrasis.org>, <396b99fdd80b49d6bb095457956b87b8@IT-EXCMB4.ad.siu.edu> Message-ID: <1410900728814.67188@lyrasis.org> Hey Douglas, So, off the bat I'd suggest upgrading to Java 7, which is recommended version for Aspace. I'd also suggest using Oracle java instead of OpenJDK, as I think most people see much better performance. Also, since you have 4G of RAM, you can bump that heap up from 1024m, probably to 2G or even 3G. Without changing the heap, the application will only use that 1G allocated to the java heap. You can do this by setting the ASPACE_JAVA_XMX system variable to '-Xmx2048m'. Bumping the PermGen to 512m might also help ( ASPACE_JAVA_MAXPERMSIZE ). I'd try those fixes first, and I'm willing to bet you'll see some improvement.. b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Douglas James Simmons <dsimmons at siu.edu> Sent: Tuesday, September 16, 2014 8:07 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] performance issues This is a default install of aspace running Jetty. The last test migration was a few weeks ago, so I would have thought all indexing was finished long ago. We have a local mysql: mysql Ver 14.14 Distrib 5.5.38, for debian-linux-gnu (x86_64) using readline 6.2 We have 27G disk available on the 4-core/4GB Ubuntu KVM VM. More details below. Thanks very much for looking into this! Doug Simmon SIUC Morris Library JVM Runtime OpenJDK 64-Bit Server VM (23.25-b01) Processors 4 Args -Dfile.encoding=UTF-8 -XX:MaxPermSize=256m -Xss2m -Xmx1024m -Darchivesspace-daemon=yes Solr Java Properties ASPACE_LAUNCHER_BASE /var/www/archivesspace archivesspace-daemon yes aspace.?config.?data_directory /var/www/archivesspace/data aspace.?config.?frontend_cookie_secret 417672d64050640f996c29db809ae47f aspace.?config.?public_cookie_secret aee9b14a299462d15767861bed03c653 aspace.?config.?public_user_secret 075837e5ea6c7133cf6bffd383d61e6c aspace.?config.?search_user_secret e6d00d9adb3df6beb9dcbd4f6459e5a5 aspace.?config.?staff_user_secret 3bc6d8720f849a7a921dae705bd3aeaa aspace.?launcher.?base /var/www/archivesspace file.?encoding UTF-8 file.?encoding.?pkg sun.io file.?separator / java.?awt.?graphicsenv sun.awt.X11GraphicsEnvironment java.?awt.?headless true java.?awt.?printerjob sun.print.PSPrinterJob java.?class.?path lib/mysql-connector-java-5.1.28.jar lib/common.jar lib/jsoup-1.7.2.jar launcher/lib/servlet-api-3.0.jar launcher/lib/jetty-all-8.1.5.v20120716.jar /var/www/archivesspace/gems/gems/jruby-jars-1.7.6/lib/jruby-stdlib-complete-1.7.6.jar /var/www/archivesspace/gems/gems/jruby-jars-1.7.6/lib/jruby-core-complete-1.7.6.jar /var/www/archivesspace/gems/gems/jruby-rack-1.1.12/lib/jruby-rack-1.1.12.jar java.?class.?version 50.0 java.?endorsed.?dirs /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/endorsed java.?ext.?dirs /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/ext /usr/java/packages/lib/ext java.?home /usr/lib/jvm/java-6-openjdk-amd64/jre java.?io.?tmpdir /var/www/archivesspace/data/tmp java.?library.?path /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/amd64/server /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/amd64 /usr/lib/jvm/java-6-openjdk-amd64/jre/../lib/amd64 /usr/java/packages/lib/amd64 /usr/lib/x86_64-linux-gnu/jni /lib/x86_64-linux-gnu /usr/lib/x86_64-linux-gnu /usr/lib/jni /lib /usr/lib java.?net.?preferIPv4Stack true java.?runtime.?name OpenJDK Runtime Environment java.?runtime.?version 1.6.0_32-b32 java.?specification.?name Java Platform API Specification java.?specification.?vendor Sun Microsystems Inc. java.?specification.?version 1.6 java.?vendor Sun Microsystems Inc. java.?vendor.?url http://java.sun.com/ java.?vendor.?url.?bug http://java.sun.com/cgi-bin/bugreport.cgi java.?version 1.6.0_32 java.?vm.?info mixed mode java.?vm.?name OpenJDK 64-Bit Server VM java.?vm.?specification.?name Java Virtual Machine Specification java.?vm.?specification.?vendor Sun Microsystems Inc. java.?vm.?specification.?version 1.0 java.?vm.?vendor Sun Microsystems Inc. java.?vm.?version 23.25-b01 jruby.?management.?enabled true line.?separator \n org.?eclipse.?jetty.?server.?handler.?LEVEL WARN org.?eclipse.?jetty.?webapp.?LEVEL WARN os.?arch amd64 os.?name Linux os.?version 3.13.0-35-generic path.?separator : solr.?data.?dir /var/www/archivesspace/data/solr_index solr.?solr.?home /var/www/archivesspace/data/solr_home sun.?arch.?data.?model 64 sun.?boot.?class.?path /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/resources.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/rt.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/sunrsasign.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/jsse.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/jce.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/charsets.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/jfr.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/netx.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/plugin.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/rhino.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/classes sun.?boot.?library.?path /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/amd64 sun.?cpu.?endian little sun.?cpu.?isalist sun.?io.?unicode.?encoding UnicodeLittle sun.?java.?command org.jruby.Main --disable-gems --1.9 launcher/launcher.rb sun.?java.?launcher SUN_STANDARD sun.?jnu.?encoding UTF-8 sun.?management.?compiler HotSpot 64-Bit Tiered Compilers sun.?os.?patch.?level unknown user.?country US user.?dir /var/www/archivesspace user.?home /root user.?language en user.?name root user.?timezone America/Chicago -----Original Message----- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Tuesday, September 16, 2014 11:04 AM To: Archivesspace Users Group (archivesspace_users_group at lyralists.lyrasis.org) Subject: Re: [Archivesspace_Users_Group] performance issues Hi Douglas, Some quesitons: what is the heap space settings? are you running with jetty or tomcat? and have you made any tweaks to the default setting? What your seeing in the logs indicates that the system is indexing the records. Did you do a migration recently? b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Douglas James Simmons <dsimmons at siu.edu> Sent: Tuesday, September 16, 2014 5:42 PM To: Archivesspace Users Group (archivesspace_users_group at lyralists.lyrasis.org) Subject: [Archivesspace_Users_Group] performance issues I've not found the aspace interface to be fast enough for production use. Some of the retrievals it does while browsing take long enough that I wonder if I'm accidentally running in some sort of debug mode. Does such a thing exist? The VM our pilot is on is a 4-core/4gb instance which should be overkill for the six users we have during the pilot. Log spam in general is pretty bad with aspace, another reason I wonder if I'm running in some kind of debug mode. Frequently I notice that java claims all the cores and the machine really begins to lag. I looked at the solr interface without really knowing what I'm looking for, is there some info there which would help me figure out what is locking up the java process? At present the system is making log entries like "Indexed 12325 of 37427 archival_object records in repository University Archives" but I didn't delete the index to force a new one and I'm not sure why re-indexing would take so much processor time when we aren't changing anything. Thanks in advance for any suggestions as to how to diagnose the poor performance. Doug Simmons Procedures and Systems Analyst II MORRIS LIBRARY - SYSTEMS MAIL CODE 6632 SOUTHERN ILLINOIS UNIVERSITY 605 AGRICULTURE DRIVE CARBONDALE, ILLINOIS 62901 dsimmons at lib.siu.edu P: 618/453-1026 F: 618/453-3031 LIB.SIU.EDU _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group From levjen at umd.edu Wed Sep 17 13:18:18 2014 From: levjen at umd.edu (Jennie Anne Levine Knies) Date: Wed, 17 Sep 2014 17:18:18 +0000 Subject: [Archivesspace_Users_Group] EAD Export error - could to initialize class nokogiri.internals.NokogiriHelpers... Message-ID: <D03F3A94.2E04B%levjen@umd.edu> We?ve recently started having a problem in outputting EAD XML from Archives Space (Browse/Resources/ ? select a resource to view ? select "Export/Download EAD") The output is instead a series of error messages (see attached file). It seems to have something to do with the Nokogiri gem? The main error reads "Error 500 Could not initialize class nokogiri.internals.NokogiriHelpers? The EAD XML export was working fine a few weeks ago, and we did make some changes to our server in recent weeks. We?re trying to help narrow down where this problem might be coming from, so thought we?d ask if anyone else has encountered any issues like this? I?ll attach the weird EAD file that is produced. Jennie ~*~ Jennie Levine Knies Manager, Digital Programs and Initiatives Digital Systems and Stewardship B0223 McKeldin Library University of Maryland College Park, MD 20742 Email: levjen at umd.edu<mailto:levjen at umd.edu> Tel: 301-314-2558 Fax: 301-314-9865 -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140917/8fbf43dd/attachment.html> -------------- next part -------------- A non-text attachment was scrubbed... Name: C0001_ead.xml Type: application/xml Size: 45810 bytes Desc: C0001_ead.xml URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140917/8fbf43dd/attachment.xml> From Chris.Fitzpatrick at lyrasis.org Thu Sep 18 03:53:56 2014 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Thu, 18 Sep 2014 07:53:56 +0000 Subject: [Archivesspace_Users_Group] MARCXML import In-Reply-To: <b06623d7d85a4209a0d349b14106b81c@BLUPR08MB102.namprd08.prod.outlook.com> References: <260561582.265063.1410543949278.JavaMail.zimbra@psu.edu> <2030155945.267396.1410544334823.JavaMail.zimbra@psu.edu> <9f6899c0587e4cae93007baef148e2da@BLUPR08MB102.namprd08.prod.outlook.com> <1855540333.5580.1410777496900.JavaMail.zimbra@psu.edu>, <b06623d7d85a4209a0d349b14106b81c@BLUPR08MB102.namprd08.prod.outlook.com> Message-ID: <1411026836621.20741@lyrasis.org> Hi Ben, Sorry about the delay...been working hard preparing the next release. Took a look at your MARC file. The importer uses the 090 field as the resources id_0 ( which has to be unique ). The MARC file has a few records with duplicate 090 fields... Count Field 2 090 $a HCLA 1710 , 2 090 $a HCLA 1710 , 2 090 $a PSUA 181 , 2 090 $a RBM 3182 , 21 090 $a RBM 2601 , A few options to fix this...one would be to tweak the MARC input to change the 090 fields. Another would be to tweak the importer to map the id_0 field to another value or generate some other value. I can help you do which ever option you think is best... b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Brad Westbrook <brad.westbrook at lyrasis.org> Sent: Monday, September 15, 2014 11:44 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] MARCXML import Can you send me a copy, Ben, of the MARCXM that is causing the problem? Thanks, Brad From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Ben Goldman Sent: Monday, September 15, 2014 6:38 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] MARCXML import Hi Brad, This occurs down the line in the batch a bit, maybe 20 or 30 records in. It's the only occurrence that I know of, because the import fails once it gets there. -Ben ________________________________ From: "Brad Westbrook" <brad.westbrook at lyrasis.org<mailto:brad.westbrook at lyrasis.org>> To: "Archivesspace Users Group" <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>> Sent: Friday, September 12, 2014 3:39:34 PM Subject: Re: [Archivesspace_Users_Group] MARCXML import Hi, Ben, Where does the record cited below occur in the batch? Start? Later? Is this the only occurrence of this problem during the batch import? Brad From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Ben Goldman Sent: Friday, September 12, 2014 1:52 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] MARCXML import Hello, We are attempting to import a large batch of records using the MARCXML import feature and encountering the following error. Is this related to the Identifier field? (As suggested by Rachel previously, we changed our MARC 099 fields to 090 to support mapping to the Identifier field.) If so, I am fairly certain the identifier in question does not exist in ASpace already. Thanks, Ben Error: Problem creating 'Pennsylvania State College, Class of 1911 records': id_0 That ID is already in use Ben Goldman Digital Records Archivist Penn State University Libraries University Park, PA 814-863-8333 http://www.libraries.psu.edu/psul/speccolls.html _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org<mailto:Archivesspace_Users_Group at lyralists.lyrasis.org> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140918/e88cd3a2/attachment.html> From Chris.Fitzpatrick at lyrasis.org Thu Sep 18 05:47:18 2014 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Thu, 18 Sep 2014 09:47:18 +0000 Subject: [Archivesspace_Users_Group] EAD Export error - could to initialize class nokogiri.internals.NokogiriHelpers... In-Reply-To: <D03F3A94.2E04B%levjen@umd.edu> References: <D03F3A94.2E04B%levjen@umd.edu> Message-ID: <1411033638446.14913@lyrasis.org> Hey Jennie, I have actually seen that before. What's your setup currently like? Mainly, Windows or Linux, what version of Java and are you using Tomcat or the default Jetty deployment method? Also, do you happen to know what would have changed in your server environment? b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Jennie Anne Levine Knies <levjen at umd.edu> Sent: Wednesday, September 17, 2014 7:18 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] EAD Export error - could to initialize class nokogiri.internals.NokogiriHelpers... We've recently started having a problem in outputting EAD XML from Archives Space (Browse/Resources/ - select a resource to view - select "Export/Download EAD") The output is instead a series of error messages (see attached file). It seems to have something to do with the Nokogiri gem? The main error reads "Error 500 Could not initialize class nokogiri.internals.NokogiriHelpers" The EAD XML export was working fine a few weeks ago, and we did make some changes to our server in recent weeks. We're trying to help narrow down where this problem might be coming from, so thought we'd ask if anyone else has encountered any issues like this? I'll attach the weird EAD file that is produced. Jennie ~*~ Jennie Levine Knies Manager, Digital Programs and Initiatives Digital Systems and Stewardship B0223 McKeldin Library University of Maryland College Park, MD 20742 Email: levjen at umd.edu<mailto:levjen at umd.edu> Tel: 301-314-2558 Fax: 301-314-9865 -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140918/302d0687/attachment.html> From bmg17 at psu.edu Thu Sep 18 06:32:46 2014 From: bmg17 at psu.edu (Ben Goldman) Date: Thu, 18 Sep 2014 06:32:46 -0400 (EDT) Subject: [Archivesspace_Users_Group] MARCXML import In-Reply-To: <1411026836621.20741@lyrasis.org> References: <260561582.265063.1410543949278.JavaMail.zimbra@psu.edu> <2030155945.267396.1410544334823.JavaMail.zimbra@psu.edu> <9f6899c0587e4cae93007baef148e2da@BLUPR08MB102.namprd08.prod.outlook.com> <1855540333.5580.1410777496900.JavaMail.zimbra@psu.edu> <b06623d7d85a4209a0d349b14106b81c@BLUPR08MB102.namprd08.prod.outlook.com> <1411026836621.20741@lyrasis.org> Message-ID: <546120397.482446.1411036366989.JavaMail.zimbra@psu.edu> Hi Chris, Of course, that makes perfect sense. I am sorry I didn't notice that before sending it your way. I can move forward with it from here. Thanks for your help. -Ben ----- Original Message ----- From: "Chris Fitzpatrick" <Chris.Fitzpatrick at lyrasis.org> To: "Archivesspace Users Group" <archivesspace_users_group at lyralists.lyrasis.org> Sent: Thursday, September 18, 2014 3:53:56 AM Subject: Re: [Archivesspace_Users_Group] MARCXML import Hi Ben, Sorry about the delay...been working hard preparing the next release. Took a look at your MARC file. The importer uses the 090 field as the resources id_0 ( which has to be unique ). The MARC file has a few records with duplicate 090 fields... Count Field 2 090 $a HCLA 1710 , 2 090 $a HCLA 1710 , 2 090 $a PSUA 181 , 2 090 $a RBM 3182 , 21 090 $a RBM 2601 , A few options to fix this...one would be to tweak the MARC input to change the 090 fields. Another would be to tweak the importer to map the id_0 field to another value or generate some other value. I can help you do which ever option you think is best... b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Brad Westbrook <brad.westbrook at lyrasis.org> Sent: Monday, September 15, 2014 11:44 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] MARCXML import Can you send me a copy, Ben, of the MARCXM that is causing the problem? Thanks, Brad From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Ben Goldman Sent: Monday, September 15, 2014 6:38 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] MARCXML import Hi Brad, This occurs down the line in the batch a bit, maybe 20 or 30 records in. It's the only occurrence that I know of, because the import fails once it gets there. -Ben ----- Original Message ----- From: "Brad Westbrook" < brad.westbrook at lyrasis.org > To: "Archivesspace Users Group" < archivesspace_users_group at lyralists.lyrasis.org > Sent: Friday, September 12, 2014 3:39:34 PM Subject: Re: [Archivesspace_Users_Group] MARCXML import Hi, Ben, Where does the record cited below occur in the batch? Start? Later? Is this the only occurrence of this problem during the batch import? Brad From: archivesspace_users_group-bounces at lyralists.lyrasis.org [ mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org ] On Behalf Of Ben Goldman Sent: Friday, September 12, 2014 1:52 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] MARCXML import Hello, We are attempting to import a large batch of records using the MARCXML import feature and encountering the following error. Is this related to the Identifier field? (As suggested by Rachel previously, we changed our MARC 099 fields to 090 to support mapping to the Identifier field.) If so, I am fairly certain the identifier in question does not exist in ASpace already. Thanks, Ben Error: Problem creating 'Pennsylvania State College, Class of 1911 records': id_0 That ID is already in use Ben Goldman Digital Records Archivist Penn State University Libraries University Park, PA 814-863-8333 http://www.libraries.psu.edu/psul/speccolls.html _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140918/9df41748/attachment.html> From levjen at umd.edu Thu Sep 18 10:02:06 2014 From: levjen at umd.edu (Jennie Anne Levine Knies) Date: Thu, 18 Sep 2014 14:02:06 +0000 Subject: [Archivesspace_Users_Group] EAD Export error - could to initialize class nokogiri.internals.NokogiriHelpers... Message-ID: <D0405D90.2E12B%levjen@umd.edu> Dear Chris, I?m actually kind of relieved that you have seen this message before! Here are the answers to the questions - I probably should have provided all the server information up-front. Linux: LSB Version::base-4.0-amd64:base-4.0-noarch:core-4.0-amd64:core-4.0-noarch:grap hics-4.0-amd64:graphics-4.0-noarch:printing-4.0-amd64:printing-4.0-noarch Distributor ID:RedHatEnterpriseServer Description:Red Hat Enterprise Linux Server release 6.5 (Santiago) Release:6.5 Codename:Santiago Java: java version "1.7.0_65" OpenJDK Runtime Environment (rhel-2.5.1.2.el6_5-x86_64 u65-b17) OpenJDK 64-Bit Server VM (build 24.65-b04, mixed mode) Using the default launcher that came with archives space. (So, I guess, Jetty). The changes we made were to move ArchivesSpace into ?Production? mode for us. This included: * move database to another server but still remote MySQL. * activate cron backups * set up tivoli backups of file system No other changes were made that I know of. Any clues there? Jennie ~*~ Jennie Levine Knies Manager, Digital Programs and Initiatives Digital Systems and Stewardship B0223 McKeldin Library University of Maryland College Park, MD 20742 Email: levjen at umd.edu Tel: 301-314-2558 Fax: 301-314-9865 > >------------------------------ > >Message: 2 >Date: Thu, 18 Sep 2014 09:47:18 +0000 >From: Chris Fitzpatrick <Chris.Fitzpatrick at lyrasis.org> >To: "archivesspace_users_group at lyralists.lyrasis.org" > <archivesspace_users_group at lyralists.lyrasis.org> >Subject: Re: [Archivesspace_Users_Group] EAD Export error - could to > initialize class nokogiri.internals.NokogiriHelpers... >Message-ID: <1411033638446.14913 at lyrasis.org> >Content-Type: text/plain; charset="iso-8859-1" > >Hey Jennie, > > >I have actually seen that before. What's your setup currently like? >Mainly, Windows or Linux, what version of Java and are you using Tomcat >or the default Jetty deployment method? Also, do you happen to know what >would have changed in your server environment? > > >b,chris. > > > >Chris Fitzpatrick | Developer, ArchivesSpace >Skype: chrisfitzpat | Phone: 918.236.6048 >http://archivesspace.org/ >________________________________ From levjen at umd.edu Thu Sep 18 10:04:38 2014 From: levjen at umd.edu (Jennie Anne Levine Knies) Date: Thu, 18 Sep 2014 14:04:38 +0000 Subject: [Archivesspace_Users_Group] Followup: EAD Export error - could to initialize class nokogiri.internals.NokogiriHelpers... Message-ID: <D0405E88.2E13A%levjen@umd.edu> On 9/18/14, 10:02 AM, "Jennie Anne Levine Knies" <levjen at umd.edu> wrote: >Dear Chris, >I?m actually kind of relieved that you have seen this message before! > >Here are the answers to the questions - I probably should have provided >all the server information up-front. > >Linux: >LSB >Version::base-4.0-amd64:base-4.0-noarch:core-4.0-amd64:core-4.0-noarch:gra >p >hics-4.0-amd64:graphics-4.0-noarch:printing-4.0-amd64:printing-4.0-noarch >Distributor ID:RedHatEnterpriseServer >Description:Red Hat Enterprise Linux Server release 6.5 (Santiago) >Release:6.5 >Codename:Santiago > >Java: >java version "1.7.0_65" >OpenJDK Runtime Environment (rhel-2.5.1.2.el6_5-x86_64 u65-b17) >OpenJDK 64-Bit Server VM (build 24.65-b04, mixed mode) > >Using the default launcher that came with archives space. (So, I guess, >Jetty). > >The changes we made were to move ArchivesSpace into ?Production? mode for >us. This included: > >* move database to another server but still remote MySQL. >* activate cron backups >* set up tivoli backups of file system > >No other changes were made that I know of. > >Any clues there? > >Jennie >~*~ >Jennie Levine Knies >Manager, Digital Programs and Initiatives >Digital Systems and Stewardship > >B0223 McKeldin Library >University of Maryland >College Park, MD 20742 >Email: levjen at umd.edu >Tel: 301-314-2558 >Fax: 301-314-9865 > > > > >> >>------------------------------ >> >>Message: 2 >>Date: Thu, 18 Sep 2014 09:47:18 +0000 >>From: Chris Fitzpatrick <Chris.Fitzpatrick at lyrasis.org> >>To: "archivesspace_users_group at lyralists.lyrasis.org" >> <archivesspace_users_group at lyralists.lyrasis.org> >>Subject: Re: [Archivesspace_Users_Group] EAD Export error - could to >> initialize class nokogiri.internals.NokogiriHelpers... >>Message-ID: <1411033638446.14913 at lyrasis.org> >>Content-Type: text/plain; charset="iso-8859-1" >> >>Hey Jennie, >> >> >>I have actually seen that before. What's your setup currently like? >>Mainly, Windows or Linux, what version of Java and are you using Tomcat >>or the default Jetty deployment method? Also, do you happen to know what >>would have changed in your server environment? >> >> >>b,chris. >> >> >> >>Chris Fitzpatrick | Developer, ArchivesSpace >>Skype: chrisfitzpat | Phone: 918.236.6048 >>http://archivesspace.org/ >>________________________________ > From jmargalo at udel.edu Thu Sep 18 10:35:00 2014 From: jmargalo at udel.edu (Jaime Margalotti) Date: Thu, 18 Sep 2014 10:35:00 -0400 Subject: [Archivesspace_Users_Group] User Defined Fields and Money Message-ID: <CAMJ5c2q9koSLGmcWW6vYJbVpgpWSBCw3Xks6HggRGT_5eznHmg@mail.gmail.com> Hi Folks, I'm working on mapping our existing accessions information (currently in an Access database) to ArchivesSpace. It's relatively simple and most things map clearly. Since there isn't any place to put funding information (yet), I need to utilize User Defined fields for two pieces of information: where something was purchased and how much was paid. It would seem like "purchase source" could map to "Text 1," but what about the dollar amount? I'm not a SQL programmer, so I would like a clear explanation about what the differences between "real," "string," "integer," and "text" are before I determine where a monetary amount would go. As far as I can tell, the ArchivesSpace documentation just lists the types of fields available, but doesn't give any advice/examples. Decimals (money) are not integers as I understand them to be defined. Thanks! Jaime -- Jaime L. Margalotti Senior Assistant Librarian Manuscripts and Archives Department University of Delaware Library Newark, DE 19717-5267 302-831-0554jmargalo at udel.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140918/96d8a510/attachment.html> From jmargalo at udel.edu Thu Sep 18 11:16:40 2014 From: jmargalo at udel.edu (Jaime Margalotti) Date: Thu, 18 Sep 2014 11:16:40 -0400 Subject: [Archivesspace_Users_Group] accession_processed in Collection Management? Message-ID: <CAMJ5c2pRP5X=BGGQQXbW2dUe_fyTrn6sE+RSx_WSqy+M23R=rg@mail.gmail.com> According to the spreadsheet available on the main ArchivesSpace site ("Accession-CSV-mapping-2013-08-05.xslx") there is supposed to be a boolean field for "processed" under "Collection Management." The only boolean field I see under "Collection Management" is "Rights Determined?" I could make "processing_status" work, but I just wanted to make sure I wasn't missing something. Thanks, Jaime -- Jaime L. Margalotti Senior Assistant Librarian Manuscripts and Archives Department University of Delaware Library Newark, DE 19717-5267 302-831-0554jmargalo at udel.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140918/be3f939c/attachment.html> From michael.rush at yale.edu Thu Sep 18 11:35:47 2014 From: michael.rush at yale.edu (Rush, Michael) Date: Thu, 18 Sep 2014 15:35:47 +0000 Subject: [Archivesspace_Users_Group] User Defined Fields and Money In-Reply-To: <CAMJ5c2q9koSLGmcWW6vYJbVpgpWSBCw3Xks6HggRGT_5eznHmg@mail.gmail.com> References: <CAMJ5c2q9koSLGmcWW6vYJbVpgpWSBCw3Xks6HggRGT_5eznHmg@mail.gmail.com> Message-ID: <C7222B107E2D8B4290E539B439BBC79E23AAAD78@x10-mbx6.yu.yale.edu> Jaime, I?m not the right person to answer your questions re: the differences between the various User Defined Fields, but since you are looking for a solution to recording funding information in accession records, I thought I would point you to a plugin that we at Yale have developed with Hudson Molonglo. It?s called our ?Payments Module?. With it you will be able to create payment subrecords in accession records. Our financial recording needs are probably more complicated than yours, but you will certainly be able to record how much was paid and who you paid it to. See https://github.com/hudmol/payments_module if you want to give it a spin. Mike From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Jaime Margalotti Sent: Thursday, September 18, 2014 10:35 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] User Defined Fields and Money Hi Folks, I'm working on mapping our existing accessions information (currently in an Access database) to ArchivesSpace. It's relatively simple and most things map clearly. Since there isn't any place to put funding information (yet), I need to utilize User Defined fields for two pieces of information: where something was purchased and how much was paid. It would seem like "purchase source" could map to "Text 1," but what about the dollar amount? I'm not a SQL programmer, so I would like a clear explanation about what the differences between "real," "string," "integer," and "text" are before I determine where a monetary amount would go. As far as I can tell, the ArchivesSpace documentation just lists the types of fields available, but doesn't give any advice/examples. Decimals (money) are not integers as I understand them to be defined. Thanks! Jaime -- Jaime L. Margalotti Senior Assistant Librarian Manuscripts and Archives Department University of Delaware Library Newark, DE 19717-5267 302-831-0554 jmargalo at udel.edu<mailto:jmargalo at udel.edu> -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140918/e0cabe3e/attachment.html> From akroeger at unomaha.edu Thu Sep 18 13:14:12 2014 From: akroeger at unomaha.edu (Angela Kroeger) Date: Thu, 18 Sep 2014 17:14:12 +0000 Subject: [Archivesspace_Users_Group] Agent and subject records losing links to resource records and changing sort order of terms and subdivisions Message-ID: <ebda5efad903445ca001d347c3e514df@BLUPR07MB500.namprd07.prod.outlook.com> I have two related issues with subject and agent records. Background: Subject records presently have all terms and subdivisions strung together in a single field. Likewise, agent records presently have the primary part of name and all subordinate units strung together in a single field. We would like to break these out into separate subfields (e.g.: subjects into terms with subdivisions, agents into primary part of name with subordinate names). However, we've run into two problems. Issue #1. This happens every time I edit an agent record or a subject record: If I change even a single character in the primary part of name field (for agents) or first term field (for subjects), that record loses track of all of the resource records that it had been linked to. That is, before editing the record, it shows a list of all linked records. After editing the record, it shows "No records found" under linked records. The only way I've been able to fix this is to manually edit each resource record containing that agent/subject by deleting that agent/subject from the resource record and then adding it back in and re-linking it. Is this a bug? It seems to me that if you change form of a name/subject, all resource records linked to that name/subject should still be linked to that name/subject. To be clear: we can see the agents/subjects in the resource records--we can even follow the link from the resource record to the agent/subject record, but we cannot see a list of linked resource records from the agent/subject record. Even if we arrived at the agent/subject record by following a link from a resource record, the agent/subject will show no linked records, not even the one we just came from. So maybe the links really are present, but are not displaying in the agent or subject records? Is there a fix for this? Waiting a few days for the system to re-index did not help. Issue #2. This happens sometimes, but not all the time, and I can't figure out the pattern: Sometimes when we edit a subject record to put each element into a separate term/subdivision, the record will not retain the correct order of those terms and subdivisions. For example, we had the subject Artist-in-residence programs -- Nebraska -- Omaha, which is a legitimate LCSH with geographic subdivisions. When I edit the record to put Artist-in-residence programs as a topical term followed by Nebraska and Omaha as separate geographic terms, as soon as I save the record, ArchiveSpace automatically re-sorts the terms into this incorrect order: Nebraska -- Omaha -- Artist-in-residence programs. When I edit the record to re-sort them into the proper order, they revert to the incorrect order the instant I save the record. And it's not just that it wants to put the geographic terms first. I've had it go the opposite way. Another example is Omaha (Neb.) -- History. This is a legitimate LCSH in correct order. Yet when I separated it into Omaha (Neb.) as a geographic term followed by History as a topical term, the moment I save the record, ArchivesSpace incorrectly sorts History to the first term. As with the first example, when I manually correct the order, the moment I save, it reverts to the incorrect order. Any ideas on how to enforce our manual sort order for terms and subdivisions? Is this a bug that will be fixed in an upcoming release? I am reluctant to split our subjects into their component terms and subdivisions if we cannot rely on them staying in the correct order. I have not yet had this happen when splitting a name into primary and subordinate parts in an agent record (but then, I've only tried it with one agent record). However, the experience with subject records has made me feel less confident that the pieces will reliably stay in order. (Also, because of issue #1 above, breaking a name into components requires re-linking it from all resource records, another reason I haven't tested this with a large sampling of records.) Thank you. I appreciate any help anyone can offer. Angela Kroeger akroeger at unomaha.edu Archives and Special Collections Associate Dr. C.C. and Mabel L. Criss Library University of Nebraska at Omaha (402) 554-4159 -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140918/bd99d674/attachment.html> From jmargalo at udel.edu Thu Sep 18 14:27:55 2014 From: jmargalo at udel.edu (Jaime Margalotti) Date: Thu, 18 Sep 2014 14:27:55 -0400 Subject: [Archivesspace_Users_Group] User Defined Fields and Money Message-ID: <CAMJ5c2qBubshUv9qmnrb8tvW+jsuwbshjYfrJSDpYkzFVTNM2A@mail.gmail.com> Hi Mike (& others), I've definitely been interested in the code Yale has produced. However, I've been somewhat cautious to implement anything "custom." At the SAA discussion, it sounded like the Yale code was under review for formal inclusion in the near future. I was hoping to just utilize the user defined fields as a temporary solution until it made it into an official release. Has anybody else out there (besides Yale, of course) experimented with the add-on? What did you think? Many thanks! Jaime ------------------------------ Message: 4 Date: Thu, 18 Sep 2014 15:35:47 +0000 From: "Rush, Michael" <michael.rush at yale.edu> To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org> Subject: Re: [Archivesspace_Users_Group] User Defined Fields and Money Message-ID: <C7222B107E2D8B4290E539B439BBC79E23AAAD78 at x10-mbx6.yu.yale.edu> Content-Type: text/plain; charset="utf-8" Jaime, I?m not the right person to answer your questions re: the differences between the various User Defined Fields, but since you are looking for a solution to recording funding information in accession records, I thought I would point you to a plugin that we at Yale have developed with Hudson Molonglo. It?s called our ?Payments Module?. With it you will be able to create payment subrecords in accession records. Our financial recording needs are probably more complicated than yours, but you will certainly be able to record how much was paid and who you paid it to. See https://github.com/hudmol/payments_module if you want to give it a spin. Mike -- Jaime L. Margalotti Senior Assistant Librarian Manuscripts and Archives Department University of Delaware Library Newark, DE 19717-5267 302-831-0554jmargalo at udel.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140918/bfee4a3b/attachment.html> From michael.rush at yale.edu Thu Sep 18 14:47:03 2014 From: michael.rush at yale.edu (Rush, Michael) Date: Thu, 18 Sep 2014 18:47:03 +0000 Subject: [Archivesspace_Users_Group] User Defined Fields and Money In-Reply-To: <CAMJ5c2qBubshUv9qmnrb8tvW+jsuwbshjYfrJSDpYkzFVTNM2A@mail.gmail.com> References: <CAMJ5c2qBubshUv9qmnrb8tvW+jsuwbshjYfrJSDpYkzFVTNM2A@mail.gmail.com> Message-ID: <C7222B107E2D8B4290E539B439BBC79E23AAB136@x10-mbx6.yu.yale.edu> Jaime, To clarify, some of the development work we did with HM is in the process of being vetted for inclusion in the core application. Additionally we developed several plugins, one of which is the Payments Module. There is no plan to incorporate that into the core application. As the functionality provided by the Payments Module is crucial to our work, we accepted the need to make sure that migrates forward as necessary. If that isn?t something you can manage in your shop (or in collaboration with us or others), then the User Defined Fields would be a safer solution. Mike From: Jaime Margalotti [mailto:jmargalo at udel.edu] Sent: Thursday, September 18, 2014 2:28 PM To: archivesspace_users_group at lyralists.lyrasis.org Cc: Rush, Michael Subject: re: User Defined Fields and Money Hi Mike (& others), I've definitely been interested in the code Yale has produced. However, I've been somewhat cautious to implement anything "custom." At the SAA discussion, it sounded like the Yale code was under review for formal inclusion in the near future. I was hoping to just utilize the user defined fields as a temporary solution until it made it into an official release. Has anybody else out there (besides Yale, of course) experimented with the add-on? What did you think? Many thanks! Jaime ------------------------------ Message: 4 Date: Thu, 18 Sep 2014 15:35:47 +0000 From: "Rush, Michael" <michael.rush at yale.edu<mailto:michael.rush at yale.edu>> To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>> Subject: Re: [Archivesspace_Users_Group] User Defined Fields and Money Message-ID: <C7222B107E2D8B4290E539B439BBC79E23AAAD78 at x10-mbx6.yu.yale.edu<mailto:C7222B107E2D8B4290E539B439BBC79E23AAAD78 at x10-mbx6.yu.yale.edu>> Content-Type: text/plain; charset="utf-8" Jaime, I?m not the right person to answer your questions re: the differences between the various User Defined Fields, but since you are looking for a solution to recording funding information in accession records, I thought I would point you to a plugin that we at Yale have developed with Hudson Molonglo. It?s called our ?Payments Module?. With it you will be able to create payment subrecords in accession records. Our financial recording needs are probably more complicated than yours, but you will certainly be able to record how much was paid and who you paid it to. See https://github.com/hudmol/payments_module if you want to give it a spin. Mike -- Jaime L. Margalotti Senior Assistant Librarian Manuscripts and Archives Department University of Delaware Library Newark, DE 19717-5267 302-831-0554 jmargalo at udel.edu<mailto:jmargalo at udel.edu> -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140918/3cfdf90d/attachment.html> From prom at illinois.edu Fri Sep 19 08:55:50 2014 From: prom at illinois.edu (Prom, Christopher John) Date: Fri, 19 Sep 2014 12:55:50 +0000 Subject: [Archivesspace_Users_Group] Multiple Views? In-Reply-To: <C7222B107E2D8B4290E539B439BBC79E23AAB136@x10-mbx6.yu.yale.edu> References: <CAMJ5c2qBubshUv9qmnrb8tvW+jsuwbshjYfrJSDpYkzFVTNM2A@mail.gmail.com> <C7222B107E2D8B4290E539B439BBC79E23AAB136@x10-mbx6.yu.yale.edu> Message-ID: <CA7A6AA3-C0B3-4597-A05F-732976908498@Illinois.edu> We are beginning to look at customization options. If I understand the plugins/local folder, it allows you to override the existing styles/ themes view. Question: Is is possible to use multiple themes in the public interface. For example, repository A wishes to have a blue -based theme, and repository B a brown-based theme. Is this supported? Chris Prom University of Illinois at Urbana-Champaign From sdm7g at virginia.edu Sat Sep 20 16:11:23 2014 From: sdm7g at virginia.edu (Steven Majewski) Date: Sat, 20 Sep 2014 16:11:23 -0400 Subject: [Archivesspace_Users_Group] Transfer/export to another repository on another server ? In-Reply-To: <55110E93-A09C-4BB5-AB27-58B33842CAE8@virginia.edu> References: <55110E93-A09C-4BB5-AB27-58B33842CAE8@virginia.edu> Message-ID: <BA661273-1423-4059-80D9-FB457F7055FF@virginia.edu> I guess I didn?t try the MOST obvious method ? posting to: ./curl_as_osx admin [pwd] -d @3964 http://localhost:8089/repositories/2/resources appears to do what I wanted. ( I will test this further on the whole set of resource I need to move. ) ? Steve Majewski / UVA Alderman Library On Sep 12, 2014, at 4:24 PM, Steven Majewski <sdm7g at virginia.edu> wrote: > > I know I can transfer a resource from one repository to another on the same server. > I there a way to easily move a resource from one ArchivesSpace server instance to another ? > > I know I can export to EAD and reload that again, but we?ve been having enough problems with > EAD import and export that I?ld rather not do it this way. > > I tried what I thought was the obvious API method: > > > ./curl_as_osx admin [pwd] -O http://archives-test.lib.virginia.edu:8089/repositories/9/resources/3964 > > ./curl_as_osx admin [pwd] -d @3964 http://localhost:8089/repositories/2/batch_imports > > But I get this error: > > [ > {"status":[{"id":1,"label":"Reading JSON records","type":"started"},{"id":1,"label":"Reading JSON records","type":"done"},{"id":2,"label":"Validating records and checking links","type":"started"}]}, > {"saved":[],"errors":["Server error: Can not deserialize instance of java.util.LinkedHashMap out of VALUE_STRING token\n at [Source: java.io.FileReader at 51d866d9; line: 1, column: 1]"]} > > ] > > > Is that something that should theoretically work ? Or am I trying to feed it the wrong JSON schema ? > > I only want to move selected records, so a database dump is not a simple way to do it either. > > Are there any other migration tools to help with this problem ? > > > > > ? Steve Majewski / UVA Alderman Library > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140920/f6d10657/attachment.html> -------------- next part -------------- A non-text attachment was scrubbed... Name: smime.p7s Type: application/pkcs7-signature Size: 4943 bytes Desc: not available URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140920/f6d10657/attachment.bin> From ns96 at nyu.edu Mon Sep 22 10:20:05 2014 From: ns96 at nyu.edu (Nathan Stevens) Date: Mon, 22 Sep 2014 10:20:05 -0400 Subject: [Archivesspace_Users_Group] Transfer/export to another repository on another server ? In-Reply-To: <55110E93-A09C-4BB5-AB27-58B33842CAE8@virginia.edu> References: <55110E93-A09C-4BB5-AB27-58B33842CAE8@virginia.edu> Message-ID: <CADi=b=OVBaMYxysj76+YWZa4ymuQEGpoHZ=0WJwj6HKo+FzPmw@mail.gmail.com> Copying resource records from one ASpace instance to an other, using JSON could be problematic. Those JSON resource records may have links to related records (Subjects, Agents, Accessions, Locations, Digital Objects) which won't be valid on the other ASpace instance. Is this situation, you would either get an error, or the record would transfer, but it would be link to the wrong set related records. The solution for this problem is very challenging, and I think the safest way to do this for now is by using EAD import/export once the importers are improved in the next ASpace release. On Fri, Sep 12, 2014 at 4:24 PM, Steven Majewski <sdm7g at virginia.edu> wrote: > > I know I can transfer a resource from one repository to another on the > same server. > I there a way to easily move a resource from one ArchivesSpace server > instance to another ? > > I know I can export to EAD and reload that again, but we?ve been having > enough problems with > EAD import and export that I?ld rather not do it this way. > > I tried what I thought was the obvious API method: > > > ./curl_as_osx admin [pwd] -O > http://archives-test.lib.virginia.edu:8089/repositories/9/resources/3964 > > ./curl_as_osx admin [pwd] -d @3964 > http://localhost:8089/repositories/2/batch_imports > > But I get this error: > > [ > {"status":[{"id":1,"label":"Reading JSON > records","type":"started"},{"id":1,"label":"Reading > JSON records","type":"done"},{"id":2,"label":"Validating records and > checking links","type":"started"}]}, > {"saved":[],"errors":["Server error: Can not deserialize instance of > java.util.LinkedHashMap out of VALUE_STRING token\n at [Source: > java.io.FileReader at 51d866d9; line: 1, column: 1]"]} > > ] > > > Is that something that should theoretically work ? Or am I trying to feed > it the wrong JSON schema ? > > I only want to move selected records, so a database dump is not a simple > way to do it either. > > Are there any other migration tools to help with this problem ? > > > > > ? Steve Majewski / UVA Alderman Library > > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -- Nathan Stevens Programmer/Analyst Digital Library Technology Services New York University 1212-998-2653 ns96 at nyu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140922/fe019c94/attachment.html> From dsimmons at siu.edu Mon Sep 22 11:11:18 2014 From: dsimmons at siu.edu (Douglas James Simmons) Date: Mon, 22 Sep 2014 15:11:18 +0000 Subject: [Archivesspace_Users_Group] performance issues In-Reply-To: <1410900728814.67188@lyrasis.org> References: <0399def68ada4bd294fd513f9e798f54@IT-EXCMB4.ad.siu.edu> <1410883449693.68079@lyrasis.org>, <396b99fdd80b49d6bb095457956b87b8@IT-EXCMB4.ad.siu.edu> <1410900728814.67188@lyrasis.org> Message-ID: <3b96565d2af24737af8cbe4142b6a5c2@IT-EXCMB4.ad.siu.edu> Somehow, I missed this response until now. I will implement these changes as soon as I can. Hopefully, I'll be able to report visible improvements. Thank you very much! Doug Simmons SIU Morris Library -----Original Message----- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Tuesday, September 16, 2014 3:52 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] performance issues Hey Douglas, So, off the bat I'd suggest upgrading to Java 7, which is recommended version for Aspace. I'd also suggest using Oracle java instead of OpenJDK, as I think most people see much better performance. Also, since you have 4G of RAM, you can bump that heap up from 1024m, probably to 2G or even 3G. Without changing the heap, the application will only use that 1G allocated to the java heap. You can do this by setting the ASPACE_JAVA_XMX system variable to '-Xmx2048m'. Bumping the PermGen to 512m might also help ( ASPACE_JAVA_MAXPERMSIZE ). I'd try those fixes first, and I'm willing to bet you'll see some improvement.. b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Douglas James Simmons <dsimmons at siu.edu> Sent: Tuesday, September 16, 2014 8:07 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] performance issues This is a default install of aspace running Jetty. The last test migration was a few weeks ago, so I would have thought all indexing was finished long ago. We have a local mysql: mysql Ver 14.14 Distrib 5.5.38, for debian-linux-gnu (x86_64) using readline 6.2 We have 27G disk available on the 4-core/4GB Ubuntu KVM VM. More details below. Thanks very much for looking into this! Doug Simmon SIUC Morris Library JVM Runtime OpenJDK 64-Bit Server VM (23.25-b01) Processors 4 Args -Dfile.encoding=UTF-8 -XX:MaxPermSize=256m -Xss2m -Xmx1024m -Darchivesspace-daemon=yes Solr Java Properties ASPACE_LAUNCHER_BASE /var/www/archivesspace archivesspace-daemon yes aspace.?config.?data_directory /var/www/archivesspace/data aspace.?config.?frontend_cookie_secret 417672d64050640f996c29db809ae47f aspace.?config.?public_cookie_secret aee9b14a299462d15767861bed03c653 aspace.?config.?public_user_secret 075837e5ea6c7133cf6bffd383d61e6c aspace.?config.?search_user_secret e6d00d9adb3df6beb9dcbd4f6459e5a5 aspace.?config.?staff_user_secret 3bc6d8720f849a7a921dae705bd3aeaa aspace.?launcher.?base /var/www/archivesspace file.?encoding UTF-8 file.?encoding.?pkg sun.io file.?separator / java.?awt.?graphicsenv sun.awt.X11GraphicsEnvironment java.?awt.?headless true java.?awt.?printerjob sun.print.PSPrinterJob java.?class.?path lib/mysql-connector-java-5.1.28.jar lib/common.jar lib/jsoup-1.7.2.jar launcher/lib/servlet-api-3.0.jar launcher/lib/jetty-all-8.1.5.v20120716.jar /var/www/archivesspace/gems/gems/jruby-jars-1.7.6/lib/jruby-stdlib-complete-1.7.6.jar /var/www/archivesspace/gems/gems/jruby-jars-1.7.6/lib/jruby-core-complete-1.7.6.jar /var/www/archivesspace/gems/gems/jruby-rack-1.1.12/lib/jruby-rack-1.1.12.jar java.?class.?version 50.0 java.?endorsed.?dirs /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/endorsed java.?ext.?dirs /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/ext /usr/java/packages/lib/ext java.?home /usr/lib/jvm/java-6-openjdk-amd64/jre java.?io.?tmpdir /var/www/archivesspace/data/tmp java.?library.?path /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/amd64/server /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/amd64 /usr/lib/jvm/java-6-openjdk-amd64/jre/../lib/amd64 /usr/java/packages/lib/amd64 /usr/lib/x86_64-linux-gnu/jni /lib/x86_64-linux-gnu /usr/lib/x86_64-linux-gnu /usr/lib/jni /lib /usr/lib java.?net.?preferIPv4Stack true java.?runtime.?name OpenJDK Runtime Environment java.?runtime.?version 1.6.0_32-b32 java.?specification.?name Java Platform API Specification java.?specification.?vendor Sun Microsystems Inc. java.?specification.?version 1.6 java.?vendor Sun Microsystems Inc. java.?vendor.?url http://java.sun.com/ java.?vendor.?url.?bug http://java.sun.com/cgi-bin/bugreport.cgi java.?version 1.6.0_32 java.?vm.?info mixed mode java.?vm.?name OpenJDK 64-Bit Server VM java.?vm.?specification.?name Java Virtual Machine Specification java.?vm.?specification.?vendor Sun Microsystems Inc. java.?vm.?specification.?version 1.0 java.?vm.?vendor Sun Microsystems Inc. java.?vm.?version 23.25-b01 jruby.?management.?enabled true line.?separator \n org.?eclipse.?jetty.?server.?handler.?LEVEL WARN org.?eclipse.?jetty.?webapp.?LEVEL WARN os.?arch amd64 os.?name Linux os.?version 3.13.0-35-generic path.?separator : solr.?data.?dir /var/www/archivesspace/data/solr_index solr.?solr.?home /var/www/archivesspace/data/solr_home sun.?arch.?data.?model 64 sun.?boot.?class.?path /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/resources.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/rt.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/sunrsasign.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/jsse.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/jce.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/charsets.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/jfr.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/netx.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/plugin.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/rhino.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/classes sun.?boot.?library.?path /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/amd64 sun.?cpu.?endian little sun.?cpu.?isalist sun.?io.?unicode.?encoding UnicodeLittle sun.?java.?command org.jruby.Main --disable-gems --1.9 launcher/launcher.rb sun.?java.?launcher SUN_STANDARD sun.?jnu.?encoding UTF-8 sun.?management.?compiler HotSpot 64-Bit Tiered Compilers sun.?os.?patch.?level unknown user.?country US user.?dir /var/www/archivesspace user.?home /root user.?language en user.?name root user.?timezone America/Chicago -----Original Message----- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Tuesday, September 16, 2014 11:04 AM To: Archivesspace Users Group (archivesspace_users_group at lyralists.lyrasis.org) Subject: Re: [Archivesspace_Users_Group] performance issues Hi Douglas, Some quesitons: what is the heap space settings? are you running with jetty or tomcat? and have you made any tweaks to the default setting? What your seeing in the logs indicates that the system is indexing the records. Did you do a migration recently? b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Douglas James Simmons <dsimmons at siu.edu> Sent: Tuesday, September 16, 2014 5:42 PM To: Archivesspace Users Group (archivesspace_users_group at lyralists.lyrasis.org) Subject: [Archivesspace_Users_Group] performance issues I've not found the aspace interface to be fast enough for production use. Some of the retrievals it does while browsing take long enough that I wonder if I'm accidentally running in some sort of debug mode. Does such a thing exist? The VM our pilot is on is a 4-core/4gb instance which should be overkill for the six users we have during the pilot. Log spam in general is pretty bad with aspace, another reason I wonder if I'm running in some kind of debug mode. Frequently I notice that java claims all the cores and the machine really begins to lag. I looked at the solr interface without really knowing what I'm looking for, is there some info there which would help me figure out what is locking up the java process? At present the system is making log entries like "Indexed 12325 of 37427 archival_object records in repository University Archives" but I didn't delete the index to force a new one and I'm not sure why re-indexing would take so much processor time when we aren't changing anything. Thanks in advance for any suggestions as to how to diagnose the poor performance. Doug Simmons Procedures and Systems Analyst II MORRIS LIBRARY - SYSTEMS MAIL CODE 6632 SOUTHERN ILLINOIS UNIVERSITY 605 AGRICULTURE DRIVE CARBONDALE, ILLINOIS 62901 dsimmons at lib.siu.edu P: 618/453-1026 F: 618/453-3031 LIB.SIU.EDU _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group From sdm7g at virginia.edu Mon Sep 22 12:39:39 2014 From: sdm7g at virginia.edu (Steven Majewski) Date: Mon, 22 Sep 2014 12:39:39 -0400 Subject: [Archivesspace_Users_Group] Transfer/export to another repository on another server ? In-Reply-To: <CADi=b=OVBaMYxysj76+YWZa4ymuQEGpoHZ=0WJwj6HKo+FzPmw@mail.gmail.com> References: <55110E93-A09C-4BB5-AB27-58B33842CAE8@virginia.edu> <CADi=b=OVBaMYxysj76+YWZa4ymuQEGpoHZ=0WJwj6HKo+FzPmw@mail.gmail.com> Message-ID: <D16ABF3B-7534-4675-ACEC-309DE74646A4@virginia.edu> On Sep 22, 2014, at 10:20 AM, Nathan Stevens <ns96 at nyu.edu> wrote: > Copying resource records from one ASpace instance to an other, using JSON > could be problematic. Those JSON resource records may have links to related records (Subjects, Agents, Accessions, Locations, Digital Objects) which won't be valid on the other ASpace instance. Is this situation, you would either get an error, or the record would transfer, but it would be link to the wrong set related records. > That?s what I was afraid of. :-( > The solution for this problem is very challenging, and I think the safest way to do this for now is by using EAD import/export once the importers are improved in the next ASpace release. > > My understanding, so far: GET/POST repositories/:repo/resources/:id returns or takes a JSONModel(:resource) POST /repositories/:repo_id/batch_imports takes a JSON array of, in the example I?ve dumped, jsonmodel_type:resource and several jsonmodel_type:archival_object and possibly other types as well. These nodes are linked by temporary URIs like, for example: "uri" : "/repositories/import/archival_objects/import_9155986b-6520-45cc-ba43-d06e29d925e4", "resource" : { "ref" : "/repositories/import/resources/import_d04f091f-9611-4128-bb9c-91d7c4843db1" }, I assume those URI?s have to match up like id/idref?s and that the batch import creates those temporary URIs and then converts them to the permanent ids. It would be nice if there were a matching API call to output the entire resource tree in that format. I saw that there was a: GET /repositories/:repo_id/resources/:id/tree in the API, which I hoped would do that. It appears to return the tree of archival_objects attached to the resource, but in a different format: it appears to be a single resource tree with embedded child nodes. ( I don?t yet know if those child nodes are complete, or if they just represent the structure and require additional API GET calls to retrieve the children. ) So, it would appear that I need either an external program to convert the output of a GET?/tree into the input of a POST?/batch_imports, or else add the missing API methods to the backend. Although the fact that those API methods are missing makes me think there are even more complications that aren?t yet obvious to me. ? Steve Majewski / UVA Alderman Library [ P.S. Is the an ETA for the next AS release ? ] > > On Fri, Sep 12, 2014 at 4:24 PM, Steven Majewski <sdm7g at virginia.edu> wrote: > > I know I can transfer a resource from one repository to another on the same server. > I there a way to easily move a resource from one ArchivesSpace server instance to another ? > > I know I can export to EAD and reload that again, but we?ve been having enough problems with > EAD import and export that I?ld rather not do it this way. > > I tried what I thought was the obvious API method: > > > ./curl_as_osx admin [pwd] -O http://archives-test.lib.virginia.edu:8089/repositories/9/resources/3964 > > ./curl_as_osx admin [pwd] -d @3964 http://localhost:8089/repositories/2/batch_imports > > But I get this error: > > [ > {"status":[{"id":1,"label":"Reading JSON records","type":"started"},{"id":1,"label":"Reading JSON records","type":"done"},{"id":2,"label":"Validating records and checking links","type":"started"}]}, > {"saved":[],"errors":["Server error: Can not deserialize instance of java.util.LinkedHashMap out of VALUE_STRING token\n at [Source: java.io.FileReader at 51d866d9; line: 1, column: 1]"]} > > ] > > > Is that something that should theoretically work ? Or am I trying to feed it the wrong JSON schema ? > > I only want to move selected records, so a database dump is not a simple way to do it either. > > Are there any other migration tools to help with this problem ? > > > > > ? Steve Majewski / UVA Alderman Library > > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > > > > -- > Nathan Stevens > Programmer/Analyst > Digital Library Technology Services > New York University > > 1212-998-2653 > ns96 at nyu.edu > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140922/62642242/attachment.html> -------------- next part -------------- A non-text attachment was scrubbed... Name: smime.p7s Type: application/pkcs7-signature Size: 4943 bytes Desc: not available URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140922/62642242/attachment.bin> From dsimmons at siu.edu Mon Sep 22 14:15:42 2014 From: dsimmons at siu.edu (Douglas James Simmons) Date: Mon, 22 Sep 2014 18:15:42 +0000 Subject: [Archivesspace_Users_Group] performance issues In-Reply-To: <1410900728814.67188@lyrasis.org> References: <0399def68ada4bd294fd513f9e798f54@IT-EXCMB4.ad.siu.edu> <1410883449693.68079@lyrasis.org>, <396b99fdd80b49d6bb095457956b87b8@IT-EXCMB4.ad.siu.edu> <1410900728814.67188@lyrasis.org> Message-ID: <9a410ea949fb493082b039e16b9559cb@IT-EXCMB4.ad.siu.edu> Chris, I want you to know that I see a definite improvement in the responsiveness of our aspace pilot, now that we are running Java(TM) SE Runtime Environment (build 1.7.0_67-b01) and I made the memory setting changes in archivesspace.sh - thanks! FYI, Java is still operating at over 300% cpu "commit" on this 4-core system. Are there any cpu affinity settings, or some other optimization tool like that at the system level, which would further increase the efficiency of the installation? It seems very unusual to have what is essentially an idle process keeping the server so busy. Thanks again for your help! Doug Simmons -----Original Message----- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Tuesday, September 16, 2014 3:52 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] performance issues Hey Douglas, So, off the bat I'd suggest upgrading to Java 7, which is recommended version for Aspace. I'd also suggest using Oracle java instead of OpenJDK, as I think most people see much better performance. Also, since you have 4G of RAM, you can bump that heap up from 1024m, probably to 2G or even 3G. Without changing the heap, the application will only use that 1G allocated to the java heap. You can do this by setting the ASPACE_JAVA_XMX system variable to '-Xmx2048m'. Bumping the PermGen to 512m might also help ( ASPACE_JAVA_MAXPERMSIZE ). I'd try those fixes first, and I'm willing to bet you'll see some improvement.. b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Douglas James Simmons <dsimmons at siu.edu> Sent: Tuesday, September 16, 2014 8:07 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] performance issues This is a default install of aspace running Jetty. The last test migration was a few weeks ago, so I would have thought all indexing was finished long ago. We have a local mysql: mysql Ver 14.14 Distrib 5.5.38, for debian-linux-gnu (x86_64) using readline 6.2 We have 27G disk available on the 4-core/4GB Ubuntu KVM VM. More details below. Thanks very much for looking into this! Doug Simmon SIUC Morris Library JVM Runtime OpenJDK 64-Bit Server VM (23.25-b01) Processors 4 Args -Dfile.encoding=UTF-8 -XX:MaxPermSize=256m -Xss2m -Xmx1024m -Darchivesspace-daemon=yes Solr Java Properties ASPACE_LAUNCHER_BASE /var/www/archivesspace archivesspace-daemon yes aspace.?config.?data_directory /var/www/archivesspace/data aspace.?config.?frontend_cookie_secret 417672d64050640f996c29db809ae47f aspace.?config.?public_cookie_secret aee9b14a299462d15767861bed03c653 aspace.?config.?public_user_secret 075837e5ea6c7133cf6bffd383d61e6c aspace.?config.?search_user_secret e6d00d9adb3df6beb9dcbd4f6459e5a5 aspace.?config.?staff_user_secret 3bc6d8720f849a7a921dae705bd3aeaa aspace.?launcher.?base /var/www/archivesspace file.?encoding UTF-8 file.?encoding.?pkg sun.io file.?separator / java.?awt.?graphicsenv sun.awt.X11GraphicsEnvironment java.?awt.?headless true java.?awt.?printerjob sun.print.PSPrinterJob java.?class.?path lib/mysql-connector-java-5.1.28.jar lib/common.jar lib/jsoup-1.7.2.jar launcher/lib/servlet-api-3.0.jar launcher/lib/jetty-all-8.1.5.v20120716.jar /var/www/archivesspace/gems/gems/jruby-jars-1.7.6/lib/jruby-stdlib-complete-1.7.6.jar /var/www/archivesspace/gems/gems/jruby-jars-1.7.6/lib/jruby-core-complete-1.7.6.jar /var/www/archivesspace/gems/gems/jruby-rack-1.1.12/lib/jruby-rack-1.1.12.jar java.?class.?version 50.0 java.?endorsed.?dirs /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/endorsed java.?ext.?dirs /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/ext /usr/java/packages/lib/ext java.?home /usr/lib/jvm/java-6-openjdk-amd64/jre java.?io.?tmpdir /var/www/archivesspace/data/tmp java.?library.?path /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/amd64/server /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/amd64 /usr/lib/jvm/java-6-openjdk-amd64/jre/../lib/amd64 /usr/java/packages/lib/amd64 /usr/lib/x86_64-linux-gnu/jni /lib/x86_64-linux-gnu /usr/lib/x86_64-linux-gnu /usr/lib/jni /lib /usr/lib java.?net.?preferIPv4Stack true java.?runtime.?name OpenJDK Runtime Environment java.?runtime.?version 1.6.0_32-b32 java.?specification.?name Java Platform API Specification java.?specification.?vendor Sun Microsystems Inc. java.?specification.?version 1.6 java.?vendor Sun Microsystems Inc. java.?vendor.?url http://java.sun.com/ java.?vendor.?url.?bug http://java.sun.com/cgi-bin/bugreport.cgi java.?version 1.6.0_32 java.?vm.?info mixed mode java.?vm.?name OpenJDK 64-Bit Server VM java.?vm.?specification.?name Java Virtual Machine Specification java.?vm.?specification.?vendor Sun Microsystems Inc. java.?vm.?specification.?version 1.0 java.?vm.?vendor Sun Microsystems Inc. java.?vm.?version 23.25-b01 jruby.?management.?enabled true line.?separator \n org.?eclipse.?jetty.?server.?handler.?LEVEL WARN org.?eclipse.?jetty.?webapp.?LEVEL WARN os.?arch amd64 os.?name Linux os.?version 3.13.0-35-generic path.?separator : solr.?data.?dir /var/www/archivesspace/data/solr_index solr.?solr.?home /var/www/archivesspace/data/solr_home sun.?arch.?data.?model 64 sun.?boot.?class.?path /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/resources.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/rt.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/sunrsasign.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/jsse.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/jce.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/charsets.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/jfr.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/netx.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/plugin.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/rhino.jar /usr/lib/jvm/java-6-openjdk-amd64/jre/classes sun.?boot.?library.?path /usr/lib/jvm/java-6-openjdk-amd64/jre/lib/amd64 sun.?cpu.?endian little sun.?cpu.?isalist sun.?io.?unicode.?encoding UnicodeLittle sun.?java.?command org.jruby.Main --disable-gems --1.9 launcher/launcher.rb sun.?java.?launcher SUN_STANDARD sun.?jnu.?encoding UTF-8 sun.?management.?compiler HotSpot 64-Bit Tiered Compilers sun.?os.?patch.?level unknown user.?country US user.?dir /var/www/archivesspace user.?home /root user.?language en user.?name root user.?timezone America/Chicago -----Original Message----- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Tuesday, September 16, 2014 11:04 AM To: Archivesspace Users Group (archivesspace_users_group at lyralists.lyrasis.org) Subject: Re: [Archivesspace_Users_Group] performance issues Hi Douglas, Some quesitons: what is the heap space settings? are you running with jetty or tomcat? and have you made any tweaks to the default setting? What your seeing in the logs indicates that the system is indexing the records. Did you do a migration recently? b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Douglas James Simmons <dsimmons at siu.edu> Sent: Tuesday, September 16, 2014 5:42 PM To: Archivesspace Users Group (archivesspace_users_group at lyralists.lyrasis.org) Subject: [Archivesspace_Users_Group] performance issues I've not found the aspace interface to be fast enough for production use. Some of the retrievals it does while browsing take long enough that I wonder if I'm accidentally running in some sort of debug mode. Does such a thing exist? The VM our pilot is on is a 4-core/4gb instance which should be overkill for the six users we have during the pilot. Log spam in general is pretty bad with aspace, another reason I wonder if I'm running in some kind of debug mode. Frequently I notice that java claims all the cores and the machine really begins to lag. I looked at the solr interface without really knowing what I'm looking for, is there some info there which would help me figure out what is locking up the java process? At present the system is making log entries like "Indexed 12325 of 37427 archival_object records in repository University Archives" but I didn't delete the index to force a new one and I'm not sure why re-indexing would take so much processor time when we aren't changing anything. Thanks in advance for any suggestions as to how to diagnose the poor performance. Doug Simmons Procedures and Systems Analyst II MORRIS LIBRARY - SYSTEMS MAIL CODE 6632 SOUTHERN ILLINOIS UNIVERSITY 605 AGRICULTURE DRIVE CARBONDALE, ILLINOIS 62901 dsimmons at lib.siu.edu P: 618/453-1026 F: 618/453-3031 LIB.SIU.EDU _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group From ns96 at nyu.edu Mon Sep 22 14:27:49 2014 From: ns96 at nyu.edu (Nathan Stevens) Date: Mon, 22 Sep 2014 14:27:49 -0400 Subject: [Archivesspace_Users_Group] Transfer/export to another repository on another server ? In-Reply-To: <D16ABF3B-7534-4675-ACEC-309DE74646A4@virginia.edu> References: <55110E93-A09C-4BB5-AB27-58B33842CAE8@virginia.edu> <CADi=b=OVBaMYxysj76+YWZa4ymuQEGpoHZ=0WJwj6HKo+FzPmw@mail.gmail.com> <D16ABF3B-7534-4675-ACEC-309DE74646A4@virginia.edu> Message-ID: <CADi=b=NsO4gKbfiuy7QapvxD0-g8+O+R9dN_K_AoS_up2ukP3g@mail.gmail.com> I believe the next ASpace version should be out in a couple of weeks. As for getting the entire Resource record and it's children, here is the response sent to another user by the ASpace developer who wanted to do something similar. *I don't think there is a way to do this currently for a resource in on REST call. I think the concern would be this could return a very large JSON response ( and load on the DB) , since resources can have a large number of children. * *The current practice is to get the tree ( which returns URIs, titles, and some of the basic MD) and load the children as needed...* *I just threw something together that might work for you here => https://gist.github.com/cfitz/e29389c3f3830f589700 <https://gist.github.com/cfitz/e29389c3f3830f589700>* *It's in ruby and it requires the rest-client gem <https://github.com/rest-client/rest-client>. ( $ gem install rest-client ... not to be confused with the annoyingly named "restclient" gem)* This will get a resource, then iterate through the children and merge in the their records and spit out the resource JSON files into a directory. Hopefully it gives you the general idea... Let me know if you have any questions... On Mon, Sep 22, 2014 at 12:39 PM, Steven Majewski <sdm7g at virginia.edu> wrote: > > On Sep 22, 2014, at 10:20 AM, Nathan Stevens <ns96 at nyu.edu> wrote: > > Copying resource records from one ASpace instance to an other, using JSON > could be problematic. Those JSON resource records may have links to > related records (Subjects, Agents, Accessions, Locations, Digital Objects) > which won't be valid on the other ASpace instance. Is this situation, you > would either get an error, or the record would transfer, but it would be > link to the wrong set related records. > > > > That?s what I was afraid of. :-( > > The solution for this problem is very challenging, and I think the safest > way to do this for now is by using EAD import/export once the importers are > improved in the next ASpace release. > > > > My understanding, so far: > > GET/POST repositories/:repo/resources/:id returns or takes > a JSONModel(:resource) > > POST /repositories/:repo_id/batch_imports takes a JSON array of, in the > example I?ve dumped, > jsonmodel_type:resource and several > jsonmodel_type:archival_object > and possibly other types as well. > These nodes are linked by temporary URIs like, for example: > > "uri" : > "/repositories/import/archival_objects/import_9155986b-6520-45cc-ba43-d06e29d925e4", > "resource" : { > "ref" : > "/repositories/import/resources/import_d04f091f-9611-4128-bb9c-91d7c4843db1" > }, > > I assume those URI?s have to match up like id/idref?s and that the batch > import creates those temporary URIs > and then converts them to the permanent ids. > > It would be nice if there were a matching API call to output the entire > resource tree in that format. > > I saw that there was a: GET /repositories/:repo_id/resources/:id/tree in > the API, which I hoped would do that. > It appears to return the tree of archival_objects attached to the > resource, but in a different format: it appears > to be a single resource tree with embedded child nodes. ( I don?t yet > know if those child nodes are complete, > or if they just represent the structure and require additional API GET > calls to retrieve the children. ) > > > So, it would appear that I need either an external program to convert the > output of a GET?/tree into the > input of a POST?/batch_imports, or else add the missing API methods to the > backend. > > Although the fact that those API methods are missing makes me think there > are even more complications > that aren?t yet obvious to me. > > > ? Steve Majewski / UVA Alderman Library > > > [ P.S. Is the an ETA for the next AS release ? ] > > > > On Fri, Sep 12, 2014 at 4:24 PM, Steven Majewski <sdm7g at virginia.edu> > wrote: > >> >> I know I can transfer a resource from one repository to another on the >> same server. >> I there a way to easily move a resource from one ArchivesSpace server >> instance to another ? >> >> I know I can export to EAD and reload that again, but we?ve been having >> enough problems with >> EAD import and export that I?ld rather not do it this way. >> >> I tried what I thought was the obvious API method: >> >> >> ./curl_as_osx admin [pwd] -O >> http://archives-test.lib.virginia.edu:8089/repositories/9/resources/3964 >> >> ./curl_as_osx admin [pwd] -d @3964 >> http://localhost:8089/repositories/2/batch_imports >> >> But I get this error: >> >> [ >> {"status":[{"id":1,"label":"Reading JSON >> records","type":"started"},{"id":1,"label":"Reading >> JSON records","type":"done"},{"id":2,"label":"Validating records and >> checking links","type":"started"}]}, >> {"saved":[],"errors":["Server error: Can not deserialize instance of >> java.util.LinkedHashMap out of VALUE_STRING token\n at [Source: >> java.io.FileReader at 51d866d9; line: 1, column: 1]"]} >> >> ] >> >> >> Is that something that should theoretically work ? Or am I trying to feed >> it the wrong JSON schema ? >> >> I only want to move selected records, so a database dump is not a simple >> way to do it either. >> >> Are there any other migration tools to help with this problem ? >> >> >> >> >> ? Steve Majewski / UVA Alderman Library >> >> >> >> _______________________________________________ >> Archivesspace_Users_Group mailing list >> Archivesspace_Users_Group at lyralists.lyrasis.org >> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group >> >> > > > -- > Nathan Stevens > Programmer/Analyst > Digital Library Technology Services > New York University > > 1212-998-2653 > ns96 at nyu.edu > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -- Nathan Stevens Programmer/Analyst Digital Library Technology Services New York University 1212-998-2653 ns96 at nyu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140922/4df00487/attachment.html> From Chris.Fitzpatrick at lyrasis.org Mon Sep 22 14:44:48 2014 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Mon, 22 Sep 2014 18:44:48 +0000 Subject: [Archivesspace_Users_Group] Agent and subject records losing links to resource records and changing sort order of terms and subdivisions In-Reply-To: <ebda5efad903445ca001d347c3e514df@BLUPR07MB500.namprd07.prod.outlook.com> References: <ebda5efad903445ca001d347c3e514df@BLUPR07MB500.namprd07.prod.outlook.com> Message-ID: <1411411487331.297@lyrasis.org> Hi Angela, Thanks for this. Both issues are known bugs that have fixes in place for the next release coming at the end of this month. Issue 1 is one where editing subjects has to include a callback to reindex the resource record, since the "Related Resource" widget is simply doing a text search for the subject terms. The link is still there in the database ,which is why you can see the subject still linked in the resource page. Issue #2 has also been a problem for several people. What's happening is that the subjects are being sorted on their subject id, rather than the id that relates the subject to the resource. Therefore, the subject that's displayed first is the subject that was created in the system first...not the subject that was related to the resource first. This has also been fixed and will be resolved in the next release. Sorry about about the issues, but thanks for reporting them to the list. It's very much appreciated. b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Angela Kroeger <akroeger at unomaha.edu> Sent: Thursday, September 18, 2014 7:14 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Agent and subject records losing links to resource records and changing sort order of terms and subdivisions I have two related issues with subject and agent records. Background: Subject records presently have all terms and subdivisions strung together in a single field. Likewise, agent records presently have the primary part of name and all subordinate units strung together in a single field. We would like to break these out into separate subfields (e.g.: subjects into terms with subdivisions, agents into primary part of name with subordinate names). However, we've run into two problems. Issue #1. This happens every time I edit an agent record or a subject record: If I change even a single character in the primary part of name field (for agents) or first term field (for subjects), that record loses track of all of the resource records that it had been linked to. That is, before editing the record, it shows a list of all linked records. After editing the record, it shows "No records found" under linked records. The only way I've been able to fix this is to manually edit each resource record containing that agent/subject by deleting that agent/subject from the resource record and then adding it back in and re-linking it. Is this a bug? It seems to me that if you change form of a name/subject, all resource records linked to that name/subject should still be linked to that name/subject. To be clear: we can see the agents/subjects in the resource records--we can even follow the link from the resource record to the agent/subject record, but we cannot see a list of linked resource records from the agent/subject record. Even if we arrived at the agent/subject record by following a link from a resource record, the agent/subject will show no linked records, not even the one we just came from. So maybe the links really are present, but are not displaying in the agent or subject records? Is there a fix for this? Waiting a few days for the system to re-index did not help. Issue #2. This happens sometimes, but not all the time, and I can't figure out the pattern: Sometimes when we edit a subject record to put each element into a separate term/subdivision, the record will not retain the correct order of those terms and subdivisions. For example, we had the subject Artist-in-residence programs -- Nebraska -- Omaha, which is a legitimate LCSH with geographic subdivisions. When I edit the record to put Artist-in-residence programs as a topical term followed by Nebraska and Omaha as separate geographic terms, as soon as I save the record, ArchiveSpace automatically re-sorts the terms into this incorrect order: Nebraska -- Omaha -- Artist-in-residence programs. When I edit the record to re-sort them into the proper order, they revert to the incorrect order the instant I save the record. And it's not just that it wants to put the geographic terms first. I've had it go the opposite way. Another example is Omaha (Neb.) -- History. This is a legitimate LCSH in correct order. Yet when I separated it into Omaha (Neb.) as a geographic term followed by History as a topical term, the moment I save the record, ArchivesSpace incorrectly sorts History to the first term. As with the first example, when I manually correct the order, the moment I save, it reverts to the incorrect order. Any ideas on how to enforce our manual sort order for terms and subdivisions? Is this a bug that will be fixed in an upcoming release? I am reluctant to split our subjects into their component terms and subdivisions if we cannot rely on them staying in the correct order. I have not yet had this happen when splitting a name into primary and subordinate parts in an agent record (but then, I've only tried it with one agent record). However, the experience with subject records has made me feel less confident that the pieces will reliably stay in order. (Also, because of issue #1 above, breaking a name into components requires re-linking it from all resource records, another reason I haven't tested this with a large sampling of records.) Thank you. I appreciate any help anyone can offer. Angela Kroeger akroeger at unomaha.edu Archives and Special Collections Associate Dr. C.C. and Mabel L. Criss Library University of Nebraska at Omaha (402) 554-4159 -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140922/2b6704c7/attachment.html> From Chris.Fitzpatrick at lyrasis.org Mon Sep 22 15:02:14 2014 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Mon, 22 Sep 2014 19:02:14 +0000 Subject: [Archivesspace_Users_Group] Multiple Views? In-Reply-To: <CA7A6AA3-C0B3-4597-A05F-732976908498@Illinois.edu> References: <CAMJ5c2qBubshUv9qmnrb8tvW+jsuwbshjYfrJSDpYkzFVTNM2A@mail.gmail.com> <C7222B107E2D8B4290E539B439BBC79E23AAB136@x10-mbx6.yu.yale.edu>, <CA7A6AA3-C0B3-4597-A05F-732976908498@Illinois.edu> Message-ID: <1411412534088.95417@lyrasis.org> Hi Chris, Well, this is possible, but... it would require a plugin. The public app is a Rails app, so themes are in that Rails convention. You would probably have to override this helper: https://github.com/archivesspace/archivesspace/blob/master/public/app/helpers/application_helper.rb#L3-L8 Something that checks if there's a defined them for the selected repository...like def include_theme_css css = "" # pull in bootstrap css += stylesheet_link_tag("themes/#{ArchivesSpacePublic::Application.config.public_theme}/bootstrap", :media => "all") # if there's a repo_id, include the css them found in app/assets/stylesheets/themes/default/{REPO_ID}.less if params[:repo_id] css += stylesheet_link_tag("themes/#{ArchivesSpacePublic::Application.config.public_theme}/#{params[:repo_id]", :media => "all") else # not repo_id param, just use the application default css += stylesheet_link_tag("themes/#{ArchivesSpacePublic::Application.config.public_theme}/application", :media => "all") end css.html_safe end Something like that... b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Prom, Christopher John <prom at illinois.edu> Sent: Friday, September 19, 2014 2:55 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Multiple Views? We are beginning to look at customization options. If I understand the plugins/local folder, it allows you to override the existing styles/ themes view. Question: Is is possible to use multiple themes in the public interface. For example, repository A wishes to have a blue -based theme, and repository B a brown-based theme. Is this supported? Chris Prom University of Illinois at Urbana-Champaign _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group From akroeger at unomaha.edu Mon Sep 22 15:49:41 2014 From: akroeger at unomaha.edu (Angela Kroeger) Date: Mon, 22 Sep 2014 19:49:41 +0000 Subject: [Archivesspace_Users_Group] Agent and subject records losing links to resource records and changing sort order of terms and subdivisions In-Reply-To: <1411411487331.297@lyrasis.org> References: <ebda5efad903445ca001d347c3e514df@BLUPR07MB500.namprd07.prod.outlook.com> <1411411487331.297@lyrasis.org> Message-ID: <f0a8cf8c642e4ff6b5648791b80a49c3@BLUPR07MB500.namprd07.prod.outlook.com> Chris, Thank you so much! I am greatly relieved to know these will both be resolved in the upcoming release. I also really appreciate your clear explanations as to exactly what is causing these bugs. Thanks, again. --Angela From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Monday, September 22, 2014 1:45 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] Agent and subject records losing links to resource records and changing sort order of terms and subdivisions Hi Angela, Thanks for this. Both issues are known bugs that have fixes in place for the next release coming at the end of this month. Issue 1 is one where editing subjects has to include a callback to reindex the resource record, since the "Related Resource" widget is simply doing a text search for the subject terms. The link is still there in the database ,which is why you can see the subject still linked in the resource page. Issue #2 has also been a problem for several people. What's happening is that the subjects are being sorted on their subject id, rather than the id that relates the subject to the resource. Therefore, the subject that's displayed first is the subject that was created in the system first...not the subject that was related to the resource first. This has also been fixed and will be resolved in the next release. Sorry about about the issues, but thanks for reporting them to the list. It's very much appreciated. b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of Angela Kroeger <akroeger at unomaha.edu<mailto:akroeger at unomaha.edu>> Sent: Thursday, September 18, 2014 7:14 PM To: archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org> Subject: [Archivesspace_Users_Group] Agent and subject records losing links to resource records and changing sort order of terms and subdivisions I have two related issues with subject and agent records. Background: Subject records presently have all terms and subdivisions strung together in a single field. Likewise, agent records presently have the primary part of name and all subordinate units strung together in a single field. We would like to break these out into separate subfields (e.g.: subjects into terms with subdivisions, agents into primary part of name with subordinate names). However, we've run into two problems. Issue #1. This happens every time I edit an agent record or a subject record: If I change even a single character in the primary part of name field (for agents) or first term field (for subjects), that record loses track of all of the resource records that it had been linked to. That is, before editing the record, it shows a list of all linked records. After editing the record, it shows "No records found" under linked records. The only way I've been able to fix this is to manually edit each resource record containing that agent/subject by deleting that agent/subject from the resource record and then adding it back in and re-linking it. Is this a bug? It seems to me that if you change form of a name/subject, all resource records linked to that name/subject should still be linked to that name/subject. To be clear: we can see the agents/subjects in the resource records--we can even follow the link from the resource record to the agent/subject record, but we cannot see a list of linked resource records from the agent/subject record. Even if we arrived at the agent/subject record by following a link from a resource record, the agent/subject will show no linked records, not even the one we just came from. So maybe the links really are present, but are not displaying in the agent or subject records? Is there a fix for this? Waiting a few days for the system to re-index did not help. Issue #2. This happens sometimes, but not all the time, and I can't figure out the pattern: Sometimes when we edit a subject record to put each element into a separate term/subdivision, the record will not retain the correct order of those terms and subdivisions. For example, we had the subject Artist-in-residence programs -- Nebraska -- Omaha, which is a legitimate LCSH with geographic subdivisions. When I edit the record to put Artist-in-residence programs as a topical term followed by Nebraska and Omaha as separate geographic terms, as soon as I save the record, ArchiveSpace automatically re-sorts the terms into this incorrect order: Nebraska -- Omaha -- Artist-in-residence programs. When I edit the record to re-sort them into the proper order, they revert to the incorrect order the instant I save the record. And it's not just that it wants to put the geographic terms first. I've had it go the opposite way. Another example is Omaha (Neb.) -- History. This is a legitimate LCSH in correct order. Yet when I separated it into Omaha (Neb.) as a geographic term followed by History as a topical term, the moment I save the record, ArchivesSpace incorrectly sorts History to the first term. As with the first example, when I manually correct the order, the moment I save, it reverts to the incorrect order. Any ideas on how to enforce our manual sort order for terms and subdivisions? Is this a bug that will be fixed in an upcoming release? I am reluctant to split our subjects into their component terms and subdivisions if we cannot rely on them staying in the correct order. I have not yet had this happen when splitting a name into primary and subordinate parts in an agent record (but then, I've only tried it with one agent record). However, the experience with subject records has made me feel less confident that the pieces will reliably stay in order. (Also, because of issue #1 above, breaking a name into components requires re-linking it from all resource records, another reason I haven't tested this with a large sampling of records.) Thank you. I appreciate any help anyone can offer. Angela Kroeger akroeger at unomaha.edu<mailto:akroeger at unomaha.edu> Archives and Special Collections Associate Dr. C.C. and Mabel L. Criss Library University of Nebraska at Omaha (402) 554-4159 -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140922/529e0af1/attachment.html> From akroeger at unomaha.edu Mon Sep 22 15:53:43 2014 From: akroeger at unomaha.edu (Angela Kroeger) Date: Mon, 22 Sep 2014 19:53:43 +0000 Subject: [Archivesspace_Users_Group] Search this list's archives? Message-ID: <149d0547cb3c454e9b5f1d5f6fe1f854@BLUPR07MB500.namprd07.prod.outlook.com> Is there a way to search the archives for this list? When I look at the archives online (http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/), I don't see a search function, nor did I see any mention of searching on the info page. Am I missing something obvious? Thank you! Angela Kroeger akroeger at unomaha.edu Archives and Special Collections Associate Dr. C.C. and Mabel L. Criss Library University of Nebraska at Omaha (402) 554-4159 -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140922/e3780944/attachment.html> From bmg17 at psu.edu Tue Sep 23 14:52:06 2014 From: bmg17 at psu.edu (Ben Goldman) Date: Tue, 23 Sep 2014 14:52:06 -0400 (EDT) Subject: [Archivesspace_Users_Group] reordering objects in resource records In-Reply-To: <818604153.702335.1411497973226.JavaMail.zimbra@psu.edu> Message-ID: <1572820268.705006.1411498326442.JavaMail.zimbra@psu.edu> Hello, I've just experienced an issue and on a cursory search can't tell if it's been noted in PivotalTracker yet or discussed here yet. I've been editing an inventory object-by-object in a resource record, saving each object as I updated it. In one instance I reordered one of the objects by dragging it further down the tree, then continued editing other objects. Then I reached an object that could be removed, clicked to delete it, the resource reloaded in View mode, and the objects appeared to shuffle, and not seemingly in the order I started with. -Ben Ben Goldman Digital Records Archivist Penn State University Libraries University Park, PA 814-863-8333 http://www.libraries.psu.edu/psul/speccolls.html -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140923/fc9a534d/attachment.html> From asmally at colgate.edu Tue Sep 23 16:15:04 2014 From: asmally at colgate.edu (Allyson Smally) Date: Tue, 23 Sep 2014 16:15:04 -0400 Subject: [Archivesspace_Users_Group] reordering objects in resource records In-Reply-To: <1572820268.705006.1411498326442.JavaMail.zimbra@psu.edu> References: <818604153.702335.1411497973226.JavaMail.zimbra@psu.edu> <1572820268.705006.1411498326442.JavaMail.zimbra@psu.edu> Message-ID: <CANaJi84cFb3uoJApCL=HyvAP7BUtRRQ-bdkHGB5CMHTP2uoe1g@mail.gmail.com> Hi Ben, Yes, from what I understand this is a known issue. It has been happening to us a lot as well. At SAA this August, I was told it would be fixed in the next release. -Allyson Allyson E. Smally Processing Archivist Colgate University Libraries 13 Oak Drive Hamilton, NY 13346 (315) 228-7867 On Tue, Sep 23, 2014 at 2:52 PM, Ben Goldman <bmg17 at psu.edu> wrote: > Hello, > > I've just experienced an issue and on a cursory search can't tell if it's > been noted in PivotalTracker yet or discussed here yet. > > I've been editing an inventory object-by-object in a resource record, > saving each object as I updated it. In one instance I reordered one of the > objects by dragging it further down the tree, then continued editing other > objects. Then I reached an object that could be removed, clicked to delete > it, the resource reloaded in View mode, and the objects appeared to > shuffle, and not seemingly in the order I started with. > > -Ben > > Ben Goldman > Digital Records Archivist > Penn State University Libraries > University Park, PA > 814-863-8333 > http://www.libraries.psu.edu/psul/speccolls.html > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140923/d7b893f9/attachment.html> From bmg17 at psu.edu Tue Sep 23 16:19:26 2014 From: bmg17 at psu.edu (Ben Goldman) Date: Tue, 23 Sep 2014 16:19:26 -0400 (EDT) Subject: [Archivesspace_Users_Group] reordering objects in resource records In-Reply-To: <CANaJi84cFb3uoJApCL=HyvAP7BUtRRQ-bdkHGB5CMHTP2uoe1g@mail.gmail.com> References: <818604153.702335.1411497973226.JavaMail.zimbra@psu.edu> <1572820268.705006.1411498326442.JavaMail.zimbra@psu.edu> <CANaJi84cFb3uoJApCL=HyvAP7BUtRRQ-bdkHGB5CMHTP2uoe1g@mail.gmail.com> Message-ID: <1631169900.757789.1411503566091.JavaMail.zimbra@psu.edu> Thanks, Allyson. I knew it sounded familiar! Do we have an ETA on the next release yet? :) -Ben ----- Original Message ----- From: "Allyson Smally" <asmally at colgate.edu> To: "Archivesspace Users Group" <archivesspace_users_group at lyralists.lyrasis.org> Sent: Tuesday, September 23, 2014 4:15:04 PM Subject: Re: [Archivesspace_Users_Group] reordering objects in resource records Hi Ben, Yes, from what I understand this is a known issue. It has been happening to us a lot as well. At SAA this August, I was told it would be fixed in the next release. -Allyson Allyson E. Smally Processing Archivist Colgate University Libraries 13 Oak Drive Hamilton, NY 13346 (315) 228-7867 On Tue, Sep 23, 2014 at 2:52 PM, Ben Goldman < bmg17 at psu.edu > wrote: Hello, I've just experienced an issue and on a cursory search can't tell if it's been noted in PivotalTracker yet or discussed here yet. I've been editing an inventory object-by-object in a resource record, saving each object as I updated it. In one instance I reordered one of the objects by dragging it further down the tree, then continued editing other objects. Then I reached an object that could be removed, clicked to delete it, the resource reloaded in View mode, and the objects appeared to shuffle, and not seemingly in the order I started with. -Ben Ben Goldman Digital Records Archivist Penn State University Libraries University Park, PA 814-863-8333 http://www.libraries.psu.edu/psul/speccolls.html _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140923/c799c580/attachment.html> From asmally at colgate.edu Wed Sep 24 11:40:09 2014 From: asmally at colgate.edu (Allyson Smally) Date: Wed, 24 Sep 2014 11:40:09 -0400 Subject: [Archivesspace_Users_Group] date label field with rapid data entry Message-ID: <CANaJi87tsiQDMskNfbg9BfBRE=ws4GYidmTfKqv=rUpph-V9=Q@mail.gmail.com> Hello list, When using Rapid Data Entry, I do not see "Date label" as one of the columns for which I can select a value. After completing the rapid data entry, when I look at the components, each has a date label of "Other" when I would like it to be "Creation." Does anyone know if it is possible to view a column for the Date Label field in the rapid data entry mode? Thanks very much, Allyson -- Allyson E. Smally Processing Archivist Colgate University Libraries 13 Oak Drive Hamilton, NY 13346 (315) 228-7867 -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140924/5f0c04a2/attachment.html> From prom at illinois.edu Wed Sep 24 11:52:27 2014 From: prom at illinois.edu (Prom, Christopher John) Date: Wed, 24 Sep 2014 15:52:27 +0000 Subject: [Archivesspace_Users_Group] date label field with rapid data entry In-Reply-To: <CANaJi87tsiQDMskNfbg9BfBRE=ws4GYidmTfKqv=rUpph-V9=Q@mail.gmail.com> References: <CANaJi87tsiQDMskNfbg9BfBRE=ws4GYidmTfKqv=rUpph-V9=Q@mail.gmail.com> Message-ID: <A2A989B3-CC9F-4DBB-99A2-29474EADCEA5@illinois.edu> I agree with Allyson, but would like to suggest that rather than adding another column and complicating the interface, that 'creation' be made the default value since that is by far the most common use case among the options listed in the UI, and since it matches DACS recommendations, which is to record a date of creation or assembly (the latter is not an option and should be added.) Chris Prom University of Illinois at Urbana-Champaign On Sep 24, 2014, at 10:40 AM, Allyson Smally <asmally at colgate.edu> wrote: > Hello list, > > When using Rapid Data Entry, I do not see "Date label" as one of the columns for which I can select a value. After completing the rapid data entry, when I look at the components, each has a date label of "Other" when I would like it to be "Creation." > > Does anyone know if it is possible to view a column for the Date Label field in the rapid data entry mode? > > Thanks very much, > Allyson > > -- > Allyson E. Smally > Processing Archivist > Colgate University Libraries > 13 Oak Drive > Hamilton, NY 13346 > (315) 228-7867 > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group From Gregory.Farr at AustenRiggs.net Wed Sep 24 12:04:33 2014 From: Gregory.Farr at AustenRiggs.net (Gregory.Farr at AustenRiggs.net) Date: Wed, 24 Sep 2014 12:04:33 -0400 Subject: [Archivesspace_Users_Group] date label field with rapid data entry In-Reply-To: <A2A989B3-CC9F-4DBB-99A2-29474EADCEA5@illinois.edu> References: <CANaJi87tsiQDMskNfbg9BfBRE=ws4GYidmTfKqv=rUpph-V9=Q@mail.gmail.com> <A2A989B3-CC9F-4DBB-99A2-29474EADCEA5@illinois.edu> Message-ID: <OFC3697FB3.D00404A4-ON85257D5D.0057FA7A-85257D5D.00584ECF@AUSTENRIGGS.NET> I've been wondering why 'agents' and 'subjects' are not rapid entry options as well? This was a useful feature within AT. Gregory D. Farr, MLIS, CA Librarian/Archivist Erikson Institute for Education and Research The Austen Riggs Center 25 Main Street Stockbridge, MA 01262 Phone: (413) 931-5259 FAX (413) 298-4020 gregory.farr at austenriggs.net From: "Prom, Christopher John" <prom at illinois.edu> To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org> Date: 09/24/2014 11:52 AM Subject: Re: [Archivesspace_Users_Group] date label field with rapid data entry Sent by: archivesspace_users_group-bounces at lyralists.lyrasis.org I agree with Allyson, but would like to suggest that rather than adding another column and complicating the interface, that 'creation' be made the default value since that is by far the most common use case among the options listed in the UI, and since it matches DACS recommendations, which is to record a date of creation or assembly (the latter is not an option and should be added.) Chris Prom University of Illinois at Urbana-Champaign On Sep 24, 2014, at 10:40 AM, Allyson Smally <asmally at colgate.edu> wrote: > Hello list, > > When using Rapid Data Entry, I do not see "Date label" as one of the columns for which I can select a value. After completing the rapid data entry, when I look at the components, each has a date label of "Other" when I would like it to be "Creation." > > Does anyone know if it is possible to view a column for the Date Label field in the rapid data entry mode? > > Thanks very much, > Allyson > > -- > Allyson E. Smally > Processing Archivist > Colgate University Libraries > 13 Oak Drive > Hamilton, NY 13346 > (315) 228-7867 > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140924/0185c151/attachment.html> From ktasker at library.berkeley.edu Wed Sep 24 12:14:13 2014 From: ktasker at library.berkeley.edu (Kate Tasker) Date: Wed, 24 Sep 2014 09:14:13 -0700 Subject: [Archivesspace_Users_Group] date label field with rapid data entry [Archivesspace_Users_Group Digest, Vol 14, Issue 46] Message-ID: <CAMYySQ0B46S-q2sUVrEUKL3w3s17=ps8fzJZo_RzTMj43PibUg@mail.gmail.com> Hi Allyson, We are definitely interested in an answer to this question, too. I'm not aware of any method for viewing or editing the Date Label in Rapid Data Entry. If anyone is able to do this (or has figured out a workaround to batch-edit component Date Labels) please do let the list know! Many thanks, Kate Kate Tasker Digital Collections Archivist The Bancroft Library University of California Berkeley, CA 94720-6000 On Wed, Sep 24, 2014 at 9:08 AM, < archivesspace_users_group-request at lyralists.lyrasis.org> wrote: > Send Archivesspace_Users_Group mailing list submissions to > archivesspace_users_group at lyralists.lyrasis.org > > To subscribe or unsubscribe via the World Wide Web, visit > > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > or, via email, send a message with subject or body 'help' to > archivesspace_users_group-request at lyralists.lyrasis.org > > You can reach the person managing the list at > archivesspace_users_group-owner at lyralists.lyrasis.org > > When replying, please edit your Subject line so it is more specific > than "Re: Contents of Archivesspace_Users_Group digest..." > > > Today's Topics: > > 1. Search this list's archives? (Angela Kroeger) > 2. reordering objects in resource records (Ben Goldman) > 3. Re: reordering objects in resource records (Allyson Smally) > 4. Re: reordering objects in resource records (Ben Goldman) > 5. date label field with rapid data entry (Allyson Smally) > > > ---------------------------------------------------------------------- > > Message: 1 > Date: Mon, 22 Sep 2014 19:53:43 +0000 > From: Angela Kroeger <akroeger at unomaha.edu> > To: "archivesspace_users_group at lyralists.lyrasis.org" > <archivesspace_users_group at lyralists.lyrasis.org> > Subject: [Archivesspace_Users_Group] Search this list's archives? > Message-ID: > < > 149d0547cb3c454e9b5f1d5f6fe1f854 at BLUPR07MB500.namprd07.prod.outlook.com> > > Content-Type: text/plain; charset="us-ascii" > > Is there a way to search the archives for this list? When I look at the > archives online ( > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/), I > don't see a search function, nor did I see any mention of searching on the > info page. Am I missing something obvious? > > Thank you! > > Angela Kroeger > akroeger at unomaha.edu > Archives and Special Collections Associate > Dr. C.C. and Mabel L. Criss Library > University of Nebraska at Omaha > (402) 554-4159 > > -------------- next part -------------- > An HTML attachment was scrubbed... > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140922/e3780944/attachment-0001.html > > > > ------------------------------ > > Message: 2 > Date: Tue, 23 Sep 2014 14:52:06 -0400 (EDT) > From: Ben Goldman <bmg17 at psu.edu> > To: Archivesspace Users Group > <archivesspace_users_group at lyralists.lyrasis.org> > Subject: [Archivesspace_Users_Group] reordering objects in resource > records > Message-ID: <1572820268.705006.1411498326442.JavaMail.zimbra at psu.edu> > Content-Type: text/plain; charset="utf-8" > > Hello, > > I've just experienced an issue and on a cursory search can't tell if it's > been noted in PivotalTracker yet or discussed here yet. > > I've been editing an inventory object-by-object in a resource record, > saving each object as I updated it. In one instance I reordered one of the > objects by dragging it further down the tree, then continued editing other > objects. Then I reached an object that could be removed, clicked to delete > it, the resource reloaded in View mode, and the objects appeared to > shuffle, and not seemingly in the order I started with. > > -Ben > > Ben Goldman > Digital Records Archivist > Penn State University Libraries > University Park, PA > 814-863-8333 > http://www.libraries.psu.edu/psul/speccolls.html > > -------------- next part -------------- > An HTML attachment was scrubbed... > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140923/fc9a534d/attachment-0001.html > > > > ------------------------------ > > Message: 3 > Date: Tue, 23 Sep 2014 16:15:04 -0400 > From: Allyson Smally <asmally at colgate.edu> > To: Archivesspace Users Group > <archivesspace_users_group at lyralists.lyrasis.org> > Subject: Re: [Archivesspace_Users_Group] reordering objects in > resource records > Message-ID: > <CANaJi84cFb3uoJApCL= > HyvAP7BUtRRQ-bdkHGB5CMHTP2uoe1g at mail.gmail.com> > Content-Type: text/plain; charset="utf-8" > > Hi Ben, > > Yes, from what I understand this is a known issue. It has been happening to > us a lot as well. > At SAA this August, I was told it would be fixed in the next release. > > -Allyson > > Allyson E. Smally > Processing Archivist > Colgate University Libraries > 13 Oak Drive > Hamilton, NY 13346 > (315) 228-7867 > > On Tue, Sep 23, 2014 at 2:52 PM, Ben Goldman <bmg17 at psu.edu> wrote: > > > Hello, > > > > I've just experienced an issue and on a cursory search can't tell if it's > > been noted in PivotalTracker yet or discussed here yet. > > > > I've been editing an inventory object-by-object in a resource record, > > saving each object as I updated it. In one instance I reordered one of > the > > objects by dragging it further down the tree, then continued editing > other > > objects. Then I reached an object that could be removed, clicked to > delete > > it, the resource reloaded in View mode, and the objects appeared to > > shuffle, and not seemingly in the order I started with. > > > > -Ben > > > > Ben Goldman > > Digital Records Archivist > > Penn State University Libraries > > University Park, PA > > 814-863-8333 > > http://www.libraries.psu.edu/psul/speccolls.html > > > > > > _______________________________________________ > > Archivesspace_Users_Group mailing list > > Archivesspace_Users_Group at lyralists.lyrasis.org > > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > > > > -------------- next part -------------- > An HTML attachment was scrubbed... > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140923/d7b893f9/attachment-0001.html > > > > ------------------------------ > > Message: 4 > Date: Tue, 23 Sep 2014 16:19:26 -0400 (EDT) > From: Ben Goldman <bmg17 at psu.edu> > To: Archivesspace Users Group > <archivesspace_users_group at lyralists.lyrasis.org> > Subject: Re: [Archivesspace_Users_Group] reordering objects in > resource records > Message-ID: <1631169900.757789.1411503566091.JavaMail.zimbra at psu.edu> > Content-Type: text/plain; charset="utf-8" > > Thanks, Allyson. I knew it sounded familiar! > > Do we have an ETA on the next release yet? :) > > -Ben > > ----- Original Message ----- > > From: "Allyson Smally" <asmally at colgate.edu> > To: "Archivesspace Users Group" < > archivesspace_users_group at lyralists.lyrasis.org> > Sent: Tuesday, September 23, 2014 4:15:04 PM > Subject: Re: [Archivesspace_Users_Group] reordering objects in resource > records > > Hi Ben, > > Yes, from what I understand this is a known issue. It has been happening > to us a lot as well. > At SAA this August, I was told it would be fixed in the next release. > > -Allyson > > Allyson E. Smally > Processing Archivist > Colgate University Libraries > 13 Oak Drive > Hamilton, NY 13346 > (315) 228-7867 > > On Tue, Sep 23, 2014 at 2:52 PM, Ben Goldman < bmg17 at psu.edu > wrote: > > > > Hello, > > I've just experienced an issue and on a cursory search can't tell if it's > been noted in PivotalTracker yet or discussed here yet. > > I've been editing an inventory object-by-object in a resource record, > saving each object as I updated it. In one instance I reordered one of the > objects by dragging it further down the tree, then continued editing other > objects. Then I reached an object that could be removed, clicked to delete > it, the resource reloaded in View mode, and the objects appeared to > shuffle, and not seemingly in the order I started with. > > -Ben > > Ben Goldman > Digital Records Archivist > Penn State University Libraries > University Park, PA > 814-863-8333 > http://www.libraries.psu.edu/psul/speccolls.html > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > > > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -------------- next part -------------- > An HTML attachment was scrubbed... > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140923/c799c580/attachment-0001.html > > > > ------------------------------ > > Message: 5 > Date: Wed, 24 Sep 2014 11:40:09 -0400 > From: Allyson Smally <asmally at colgate.edu> > To: Archivesspace Users Group > <archivesspace_users_group at lyralists.lyrasis.org> > Subject: [Archivesspace_Users_Group] date label field with rapid data > entry > Message-ID: > <CANaJi87tsiQDMskNfbg9BfBRE=ws4GYidmTfKqv=rUpph-V9= > Q at mail.gmail.com> > Content-Type: text/plain; charset="utf-8" > > Hello list, > > When using Rapid Data Entry, I do not see "Date label" as one of the > columns for which I can select a value. After completing the rapid data > entry, when I look at the components, each has a date label of "Other" when > I would like it to be "Creation." > > Does anyone know if it is possible to view a column for the Date Label > field in the rapid data entry mode? > > Thanks very much, > Allyson > > -- > Allyson E. Smally > Processing Archivist > Colgate University Libraries > 13 Oak Drive > Hamilton, NY 13346 > (315) 228-7867 > -------------- next part -------------- > An HTML attachment was scrubbed... > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140924/5f0c04a2/attachment.html > > > > ------------------------------ > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > > End of Archivesspace_Users_Group Digest, Vol 14, Issue 46 > ********************************************************* > -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140924/b6e4b127/attachment.html> From EJOLLEY at nla.gov.au Wed Sep 24 19:27:25 2014 From: EJOLLEY at nla.gov.au (Emma Jolley) Date: Wed, 24 Sep 2014 23:27:25 +0000 Subject: [Archivesspace_Users_Group] date label field with rapid data entry In-Reply-To: <OFC3697FB3.D00404A4-ON85257D5D.0057FA7A-85257D5D.00584ECF@AUSTENRIGGS.NET> References: <CANaJi87tsiQDMskNfbg9BfBRE=ws4GYidmTfKqv=rUpph-V9=Q@mail.gmail.com> <A2A989B3-CC9F-4DBB-99A2-29474EADCEA5@illinois.edu> <OFC3697FB3.D00404A4-ON85257D5D.0057FA7A-85257D5D.00584ECF@AUSTENRIGGS.NET> Message-ID: <81FF938BA2407B4DA1E134E7FA5C09EC015EB9C462@EXMBX1.shire.nla.gov.au> We would also be interested to know if there is any way to save an RDE template for use with multiple resource records. We have a lot of volunteers who do descriptive work on collections and we would like to avoid having to set up the RDE each time for each new project. Many thanks for any advice Emma Emma Jolley| Curator of Digital Archives, Pictures and Manuscripts Branch|National Library of Australia Canberra ACT 2600 e: emma.jolley at nla.gov.au<mailto:emma.jolley at nla.gov.au>|t: 02 6262 1456| www.nla.gov.au/ms<http://www.nla.gov.au/ms> http://www.nla.gov.au/support-us/make-a-collection-offer-pictures-and-manuscripts From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Gregory.Farr at AustenRiggs.net Sent: Thursday, 25 September 2014 2:05 AM To: Archivesspace Users Group Cc: archivesspace_users_group-bounces at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] date label field with rapid data entry I've been wondering why 'agents' and 'subjects' are not rapid entry options as well? This was a useful feature within AT. Gregory D. Farr, MLIS, CA Librarian/Archivist Erikson Institute for Education and Research The Austen Riggs Center 25 Main Street Stockbridge, MA 01262 Phone: (413) 931-5259 FAX (413) 298-4020 gregory.farr at austenriggs.net<mailto:gregory.farr at austenriggs.net> From: "Prom, Christopher John" <prom at illinois.edu<mailto:prom at illinois.edu>> To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>> Date: 09/24/2014 11:52 AM Subject: Re: [Archivesspace_Users_Group] date label field with rapid data entry Sent by: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> ________________________________ I agree with Allyson, but would like to suggest that rather than adding another column and complicating the interface, that 'creation' be made the default value since that is by far the most common use case among the options listed in the UI, and since it matches DACS recommendations, which is to record a date of creation or assembly (the latter is not an option and should be added.) Chris Prom University of Illinois at Urbana-Champaign On Sep 24, 2014, at 10:40 AM, Allyson Smally <asmally at colgate.edu<mailto:asmally at colgate.edu>> wrote: > Hello list, > > When using Rapid Data Entry, I do not see "Date label" as one of the columns for which I can select a value. After completing the rapid data entry, when I look at the components, each has a date label of "Other" when I would like it to be "Creation." > > Does anyone know if it is possible to view a column for the Date Label field in the rapid data entry mode? > > Thanks very much, > Allyson > > -- > Allyson E. Smally > Processing Archivist > Colgate University Libraries > 13 Oak Drive > Hamilton, NY 13346 > (315) 228-7867 > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org<mailto:Archivesspace_Users_Group at lyralists.lyrasis.org> > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org<mailto:Archivesspace_Users_Group at lyralists.lyrasis.org> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140924/4431b351/attachment.html> From Chris.Fitzpatrick at lyrasis.org Thu Sep 25 03:46:10 2014 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Thu, 25 Sep 2014 07:46:10 +0000 Subject: [Archivesspace_Users_Group] reordering objects in resource records In-Reply-To: <1631169900.757789.1411503566091.JavaMail.zimbra@psu.edu> References: <818604153.702335.1411497973226.JavaMail.zimbra@psu.edu> <1572820268.705006.1411498326442.JavaMail.zimbra@psu.edu> <CANaJi84cFb3uoJApCL=HyvAP7BUtRRQ-bdkHGB5CMHTP2uoe1g@mail.gmail.com>, <1631169900.757789.1411503566091.JavaMail.zimbra@psu.edu> Message-ID: <1411631170241.71262@lyrasis.org> Hey Ben, Soon, I promise! But just to check, are you talking about reording the archival object tree for the resource or the order of things like notes and subjects? b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Ben Goldman <bmg17 at psu.edu> Sent: Tuesday, September 23, 2014 10:19 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] reordering objects in resource records Thanks, Allyson. I knew it sounded familiar! Do we have an ETA on the next release yet? :) -Ben ________________________________ From: "Allyson Smally" <asmally at colgate.edu> To: "Archivesspace Users Group" <archivesspace_users_group at lyralists.lyrasis.org> Sent: Tuesday, September 23, 2014 4:15:04 PM Subject: Re: [Archivesspace_Users_Group] reordering objects in resource records Hi Ben, Yes, from what I understand this is a known issue. It has been happening to us a lot as well. At SAA this August, I was told it would be fixed in the next release. -Allyson Allyson E. Smally Processing Archivist Colgate University Libraries 13 Oak Drive Hamilton, NY 13346 (315) 228-7867<tel:%28315%29%20228-7867> On Tue, Sep 23, 2014 at 2:52 PM, Ben Goldman <bmg17 at psu.edu<mailto:bmg17 at psu.edu>> wrote: Hello, I've just experienced an issue and on a cursory search can't tell if it's been noted in PivotalTracker yet or discussed here yet. I've been editing an inventory object-by-object in a resource record, saving each object as I updated it. In one instance I reordered one of the objects by dragging it further down the tree, then continued editing other objects. Then I reached an object that could be removed, clicked to delete it, the resource reloaded in View mode, and the objects appeared to shuffle, and not seemingly in the order I started with. -Ben Ben Goldman Digital Records Archivist Penn State University Libraries University Park, PA 814-863-8333<tel:814-863-8333> http://www.libraries.psu.edu/psul/speccolls.html _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org<mailto:Archivesspace_Users_Group at lyralists.lyrasis.org> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140925/65a2ac7c/attachment.html> From bmg17 at psu.edu Thu Sep 25 08:14:18 2014 From: bmg17 at psu.edu (Ben Goldman) Date: Thu, 25 Sep 2014 08:14:18 -0400 (EDT) Subject: [Archivesspace_Users_Group] reordering objects in resource records In-Reply-To: <1411631170241.71262@lyrasis.org> References: <818604153.702335.1411497973226.JavaMail.zimbra@psu.edu> <1572820268.705006.1411498326442.JavaMail.zimbra@psu.edu> <CANaJi84cFb3uoJApCL=HyvAP7BUtRRQ-bdkHGB5CMHTP2uoe1g@mail.gmail.com> <1631169900.757789.1411503566091.JavaMail.zimbra@psu.edu> <1411631170241.71262@lyrasis.org> Message-ID: <874333259.773111.1411647258767.JavaMail.zimbra@psu.edu> Hi Chris, Archival object tree. Thanks! -Ben ----- Original Message ----- From: "Chris Fitzpatrick" <Chris.Fitzpatrick at lyrasis.org> To: "Archivesspace Users Group" <archivesspace_users_group at lyralists.lyrasis.org> Sent: Thursday, September 25, 2014 3:46:10 AM Subject: Re: [Archivesspace_Users_Group] reordering objects in resource records Hey Ben, Soon, I promise! But just to check, are you talking about reording the archival object tree for the resource or the order of things like notes and subjects? b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Ben Goldman <bmg17 at psu.edu> Sent: Tuesday, September 23, 2014 10:19 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] reordering objects in resource records Thanks, Allyson. I knew it sounded familiar! Do we have an ETA on the next release yet? :) -Ben ----- Original Message ----- From: "Allyson Smally" <asmally at colgate.edu> To: "Archivesspace Users Group" <archivesspace_users_group at lyralists.lyrasis.org> Sent: Tuesday, September 23, 2014 4:15:04 PM Subject: Re: [Archivesspace_Users_Group] reordering objects in resource records Hi Ben, Yes, from what I understand this is a known issue. It has been happening to us a lot as well. At SAA this August, I was told it would be fixed in the next release. -Allyson Allyson E. Smally Processing Archivist Colgate University Libraries 13 Oak Drive Hamilton, NY 13346 (315) 228-7867 On Tue, Sep 23, 2014 at 2:52 PM, Ben Goldman < bmg17 at psu.edu > wrote: Hello, I've just experienced an issue and on a cursory search can't tell if it's been noted in PivotalTracker yet or discussed here yet. I've been editing an inventory object-by-object in a resource record, saving each object as I updated it. In one instance I reordered one of the objects by dragging it further down the tree, then continued editing other objects. Then I reached an object that could be removed, clicked to delete it, the resource reloaded in View mode, and the objects appeared to shuffle, and not seemingly in the order I started with. -Ben Ben Goldman Digital Records Archivist Penn State University Libraries University Park, PA 814-863-8333 http://www.libraries.psu.edu/psul/speccolls.html _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140925/73505155/attachment.html> From dsimmons at siu.edu Thu Sep 25 12:33:14 2014 From: dsimmons at siu.edu (Douglas James Simmons) Date: Thu, 25 Sep 2014 16:33:14 +0000 Subject: [Archivesspace_Users_Group] java: busy busy busy Message-ID: <ad9d98e3217d453a912fd5a49c5b8024@IT-EXCMB4.ad.siu.edu> Java is consuming over 300% cpu on a 4-core system. It varies a little, but never drops below 100% (1 core) for more than a few moments. I visited the Solr logging page and see many entries like: "10:30:30 SEVERE SolrCore java.lang.NullPointerException" Then I started looking through thread dumps, trying to find some clues. I tried using the dumps in the Solr interface and also that generated by kill -3 and the jstack utility. But, I'm not conversant enough with java to really find what I'm looking for, I'm not even sure I'm looking at the right data. Can someone help me diagnose this? Thanks! Doug Simmons Procedures and Systems Analyst II MORRIS LIBRARY - SYSTEMS MAIL CODE 6632 SOUTHERN ILLINOIS UNIVERSITY 605 AGRICULTURE DRIVE CARBONDALE, ILLINOIS? 62901 dsimmons at lib.siu.edu P: 618/453-1026 F: 618/453-3031 LIB.SIU.EDU From megan.mummey at uky.edu Thu Sep 25 14:30:20 2014 From: megan.mummey at uky.edu (Mummey, Megan) Date: Thu, 25 Sep 2014 18:30:20 +0000 Subject: [Archivesspace_Users_Group] Transfer/export to another repository on another server ? In-Reply-To: <CADi=b=NsO4gKbfiuy7QapvxD0-g8+O+R9dN_K_AoS_up2ukP3g@mail.gmail.com> References: <55110E93-A09C-4BB5-AB27-58B33842CAE8@virginia.edu> <CADi=b=OVBaMYxysj76+YWZa4ymuQEGpoHZ=0WJwj6HKo+FzPmw@mail.gmail.com> <D16ABF3B-7534-4675-ACEC-309DE74646A4@virginia.edu> <CADi=b=NsO4gKbfiuy7QapvxD0-g8+O+R9dN_K_AoS_up2ukP3g@mail.gmail.com> Message-ID: <61DF82E43FF6684FBA238273601C90A12ACAA701@ex10mb01.ad.uky.edu> Hi Nathan, Is there going to be a new migration tool update soon? Thanks, Megan Mummey Collections Management Archivist Special Collections Research Center University of Kentucky Libraries Margaret I. King Library Lexington, KY 40506-0039 megan.mummey at uky.edu<mailto:Megan.mummey at uky.edu>|859.257.6942 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Nathan Stevens Sent: Monday, September 22, 2014 2:28 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Transfer/export to another repository on another server ? I believe the next ASpace version should be out in a couple of weeks. As for getting the entire Resource record and it's children, here is the response sent to another user by the ASpace developer who wanted to do something similar. I don't think there is a way to do this currently for a resource in on REST call. I think the concern would be this could return a very large JSON response ( and load on the DB) , since resources can have a large number of children. The current practice is to get the tree ( which returns URIs, titles, and some of the basic MD) and load the children as needed... I just threw something together that might work for you here => https://gist.github.com/cfitz/e29389c3f3830f589700 It's in ruby and it requires the rest-client gem <https://github.com/rest-client/rest-client> . ( $ gem install rest-client ... not to be confused with the annoyingly named "restclient" gem) This will get a resource, then iterate through the children and merge in the their records and spit out the resource JSON files into a directory. Hopefully it gives you the general idea... Let me know if you have any questions... On Mon, Sep 22, 2014 at 12:39 PM, Steven Majewski <sdm7g at virginia.edu<mailto:sdm7g at virginia.edu>> wrote: On Sep 22, 2014, at 10:20 AM, Nathan Stevens <ns96 at nyu.edu<mailto:ns96 at nyu.edu>> wrote: Copying resource records from one ASpace instance to an other, using JSON could be problematic. Those JSON resource records may have links to related records (Subjects, Agents, Accessions, Locations, Digital Objects) which won't be valid on the other ASpace instance. Is this situation, you would either get an error, or the record would transfer, but it would be link to the wrong set related records. That?s what I was afraid of. :-( The solution for this problem is very challenging, and I think the safest way to do this for now is by using EAD import/export once the importers are improved in the next ASpace release. My understanding, so far: GET/POST repositories/:repo/resources/:id returns or takes a JSONModel(:resource) POST /repositories/:repo_id/batch_imports takes a JSON array of, in the example I?ve dumped, jsonmodel_type:resource and several jsonmodel_type:archival_object and possibly other types as well. These nodes are linked by temporary URIs like, for example: "uri" : "/repositories/import/archival_objects/import_9155986b-6520-45cc-ba43-d06e29d925e4", "resource" : { "ref" : "/repositories/import/resources/import_d04f091f-9611-4128-bb9c-91d7c4843db1" }, I assume those URI?s have to match up like id/idref?s and that the batch import creates those temporary URIs and then converts them to the permanent ids. It would be nice if there were a matching API call to output the entire resource tree in that format. I saw that there was a: GET /repositories/:repo_id/resources/:id/tree in the API, which I hoped would do that. It appears to return the tree of archival_objects attached to the resource, but in a different format: it appears to be a single resource tree with embedded child nodes. ( I don?t yet know if those child nodes are complete, or if they just represent the structure and require additional API GET calls to retrieve the children. ) So, it would appear that I need either an external program to convert the output of a GET?/tree into the input of a POST?/batch_imports, or else add the missing API methods to the backend. Although the fact that those API methods are missing makes me think there are even more complications that aren?t yet obvious to me. ? Steve Majewski / UVA Alderman Library [ P.S. Is the an ETA for the next AS release ? ] On Fri, Sep 12, 2014 at 4:24 PM, Steven Majewski <sdm7g at virginia.edu<mailto:sdm7g at virginia.edu>> wrote: I know I can transfer a resource from one repository to another on the same server. I there a way to easily move a resource from one ArchivesSpace server instance to another ? I know I can export to EAD and reload that again, but we?ve been having enough problems with EAD import and export that I?ld rather not do it this way. I tried what I thought was the obvious API method: ./curl_as_osx admin [pwd] -O http://archives-test.lib.virginia.edu:8089/repositories/9/resources/3964 ./curl_as_osx admin [pwd] -d @3964 http://localhost:8089/repositories/2/batch_imports But I get this error: [ {"status":[{"id":1,"label":"Reading JSON records","type":"started"},{"id":1,"label":"Reading JSON records","type":"done"},{"id":2,"label":"Validating records and checking links","type":"started"}]}, {"saved":[],"errors":["Server error: Can not deserialize instance of java.util.LinkedHashMap out of VALUE_STRING token\n at [Source: java.io.FileReader at 51d866d9<mailto:java.io.FileReader at 51d866d9>; line: 1, column: 1]"]} ] Is that something that should theoretically work ? Or am I trying to feed it the wrong JSON schema ? I only want to move selected records, so a database dump is not a simple way to do it either. Are there any other migration tools to help with this problem ? ? Steve Majewski / UVA Alderman Library _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org<mailto:Archivesspace_Users_Group at lyralists.lyrasis.org> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Nathan Stevens Programmer/Analyst Digital Library Technology Services New York University 1212-998-2653<tel:1212-998-2653> ns96 at nyu.edu<mailto:ns96 at nyu.edu> _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org<mailto:Archivesspace_Users_Group at lyralists.lyrasis.org> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org<mailto:Archivesspace_Users_Group at lyralists.lyrasis.org> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Nathan Stevens Programmer/Analyst Digital Library Technology Services New York University 1212-998-2653 ns96 at nyu.edu<mailto:ns96 at nyu.edu> -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140925/a076914e/attachment.html> From Chris.Fitzpatrick at lyrasis.org Fri Sep 26 03:21:09 2014 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Fri, 26 Sep 2014 07:21:09 +0000 Subject: [Archivesspace_Users_Group] java: busy busy busy In-Reply-To: <ad9d98e3217d453a912fd5a49c5b8024@IT-EXCMB4.ad.siu.edu> References: <ad9d98e3217d453a912fd5a49c5b8024@IT-EXCMB4.ad.siu.edu> Message-ID: <1411716070542.58149@lyrasis.org> Hi Doug, Is the archivesspace.out log file output anything? I remember you mentioned it seemed like the indexer was running a large batch, even though there hadn't been any migrations. b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Douglas James Simmons <dsimmons at siu.edu> Sent: Thursday, September 25, 2014 6:33 PM To: Archivesspace Users Group (archivesspace_users_group at lyralists.lyrasis.org) Subject: [Archivesspace_Users_Group] java: busy busy busy Java is consuming over 300% cpu on a 4-core system. It varies a little, but never drops below 100% (1 core) for more than a few moments. I visited the Solr logging page and see many entries like: "10:30:30 SEVERE SolrCore java.lang.NullPointerException" Then I started looking through thread dumps, trying to find some clues. I tried using the dumps in the Solr interface and also that generated by kill -3 and the jstack utility. But, I'm not conversant enough with java to really find what I'm looking for, I'm not even sure I'm looking at the right data. Can someone help me diagnose this? Thanks! Doug Simmons Procedures and Systems Analyst II MORRIS LIBRARY - SYSTEMS MAIL CODE 6632 SOUTHERN ILLINOIS UNIVERSITY 605 AGRICULTURE DRIVE CARBONDALE, ILLINOIS 62901 dsimmons at lib.siu.edu P: 618/453-1026 F: 618/453-3031 LIB.SIU.EDU _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group From rwise at hbs.edu Fri Sep 26 17:13:47 2014 From: rwise at hbs.edu (Wise, Rachel) Date: Fri, 26 Sep 2014 17:13:47 -0400 Subject: [Archivesspace_Users_Group] Data migration report Message-ID: <458E205CAF92624D9232F7922D5BF6D60175E9EBC530@WINHBSMAIL01.hbs.edu> Hi- Attached is a report of some issues we encountered migrating data from Archivists Toolkit to ArchivesSpace here at Harvard. We've compiled our issues into a single document recognizing that some of these issues may have been noted in separate emails from other institutions. The report includes: * Data Migration issues * User support issues * User interface issues * Reporting and printing needs * Critical Bug * Searching, Facets, and Record Lists If you have any question let me know. Thanks, Rachel (sending on behalf of Harvard Archivists Toolkit/ArchivesSpace users) Rachel Wise, HBS Archivist Knowledge & Library Services Harvard Business School Baker Library | Bloomberg Center 123K Boston, MA 02163 (617) 496-6822 -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140926/3bde346d/attachment.html> -------------- next part -------------- A non-text attachment was scrubbed... Name: HULibrariesATtoArchivesSpace_2014-09-26.docx Type: application/vnd.openxmlformats-officedocument.wordprocessingml.document Size: 464811 bytes Desc: HULibrariesATtoArchivesSpace_2014-09-26.docx URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140926/3bde346d/attachment.docx> From ns96 at nyu.edu Mon Sep 29 10:10:38 2014 From: ns96 at nyu.edu (Nathan Stevens) Date: Mon, 29 Sep 2014 10:10:38 -0400 Subject: [Archivesspace_Users_Group] Data migration report In-Reply-To: <458E205CAF92624D9232F7922D5BF6D60175E9EBC530@WINHBSMAIL01.hbs.edu> References: <458E205CAF92624D9232F7922D5BF6D60175E9EBC530@WINHBSMAIL01.hbs.edu> Message-ID: <CADi=b=NZYjXdnZ=vaXnBc1eEMHSg02bFX2AqphDG5REkoYR_sw@mail.gmail.com> Unfortunately, ArchivesSpace requires valid URIs <http://en.wikipedia.org/wiki/File_URI_scheme#Windows> for external links, hence the addition of file:// to document locations. I could try adding a thrid slash which may solve this, but if it doesn't, there really isn't much that can be done on the migration tool side until this requirements changes in ASpace. Subdivisions types for Subjects and Name are required in the AT (You cannot save a record through the AT interface if those types are not selected). The only way I know of they can be incorrect, or are missing, is when data is ingested directly into the AT database which the migration tool cannot account for. As such, entering correct values for these sub types must done through the AT backend database directly, and not through the migration tool. On Fri, Sep 26, 2014 at 5:13 PM, Wise, Rachel <rwise at hbs.edu> wrote: > Hi- > > > > Attached is a report of some issues we encountered migrating data from > Archivists Toolkit to ArchivesSpace here at Harvard. We?ve compiled our > issues into a single document recognizing that some of these issues may > have been noted in separate emails from other institutions. > > > > The report includes: > > ? Data Migration issues > > ? User support issues > > ? User interface issues > > ? Reporting and printing needs > > ? Critical Bug > > ? Searching, Facets, and Record Lists > > If you have any question let me know. > > Thanks, > > Rachel (sending on behalf of Harvard Archivists Toolkit/ArchivesSpace > users) > > > > Rachel Wise, HBS Archivist > > Knowledge & Library Services > > Harvard Business School > > Baker Library | Bloomberg Center 123K > > Boston, MA 02163 > > (617) 496-6822 > > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -- Nathan Stevens Programmer/Analyst Digital Library Technology Services New York University 1212-998-2653 ns96 at nyu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140929/a3d7cde7/attachment.html> From flemingj at uncw.edu Mon Sep 29 13:37:49 2014 From: flemingj at uncw.edu (Fleming, Jason) Date: Mon, 29 Sep 2014 13:37:49 -0400 Subject: [Archivesspace_Users_Group] importing Containers into existing Resource Records Message-ID: <1BB45AE37908DF40B3C2FAB9665E09453F364E4B6A@uncwexmb1.dcs.uncw.edu> Hello, We have many Resources that have been created and migrated successfully, but the container information was never populated in Archon. Is there a method for importing these into ArchivesSpace, or how would you go about setting something up to automate this process? The information is currently living in .csv documents thank you for all replies, -Jason ---------------------------------------------------------------- Jason Fleming Information Technology Librarian 601 South College Road | Wilmington, NC 28403-5990 T: 910-962-2675 | flemingj at uncw.edu<mailto:flemingj at uncw.edu> http://library.uncw.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140929/cf6d96e1/attachment.html> From PGalligan at rockarch.org Tue Sep 30 12:20:03 2014 From: PGalligan at rockarch.org (Galligan, Patrick) Date: Tue, 30 Sep 2014 12:20:03 -0400 Subject: [Archivesspace_Users_Group] AS browse/search customizations? Message-ID: <F6E0CB227A713F4AA8F9598060B8F063D7F3CA51C4@racex01> In early September, Ben Goldman brought up that he'd like to be able to customize the browsing and searching options a little bit more, and a few of us agreed. However, it's been pretty quiet since then. I'm looking to: * Change the default sort order on the browse page (Resources or Accessions automatically display in date descending order or identifier order) * Change the order of facets on the left side of the page * Hide the option for browsing classifications entirely These should be possible, but I'm having trouble finding the files that control these options. Has anyone else had luck doing anything like this? Thanks, Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140930/15998f03/attachment.html> From maderikra at vmi.edu Tue Sep 30 13:36:01 2014 From: maderikra at vmi.edu (Maderik, Rachel A.) Date: Tue, 30 Sep 2014 17:36:01 +0000 Subject: [Archivesspace_Users_Group] AS browse/search customizations? In-Reply-To: <F6E0CB227A713F4AA8F9598060B8F063D7F3CA51C4@racex01> References: <F6E0CB227A713F4AA8F9598060B8F063D7F3CA51C4@racex01> Message-ID: <802D5D25B6F2BF45B295FE900F9F9BCBD54B5FB4@LEE05.vmi.edu> For your first point, we used a plugin to automatically add the desired sort type (A-Z in our case) if the browse URL doesn't already contain one, so http://archivesspace.vmi.edu/search?type=resource essentially redirects to http://archivesspace.vmi.edu/search?type=resource&sort=title_sort+asc. It's a bit clunky, so I'd love to know if there's a cleaner way to change this in the templates themselves. The JS is below, if you want to try it out. For your second point, are you talking about re-ordering the sections that appear (so "Subject" shows up before "Type"), or re-ordering the contents of each facet? If it's the latter, we used a plugin to sort them alphabetically instead of by number of items (https://github.com/maderikra/archivesspace-plugins/tree/master/sort_facets). If it's the former, that could also be accomplished with a jQuery plugin, but since ArchivesSpace has a habit of not using IDs in the HTML tags (which is something I would love to see and should be simple to implement), it could be tricky to identify individual sections. ------------------------- function changesort1() { var curURL = document.location; var newURL = curURL + '&sort=title_sort+asc'; window.location.replace (newURL); } function changesort2() { var curURL = document.location; var newURL = curURL + '?sort=title_sort+asc'; window.location.replace (newURL); } //checks to make sure we're on a browse screen with no query terms and no existing sort if ((( /search/.test(window.location.pathname)) && (/q=/.test(window.location.search) === false) && (/type=/.test(window.location.search)) && (/sort=/.test(window.location.search) === false))) { $(document).ready(changesort1); } //checks to see if we're on a repository screen if ((( /repositories\/[0-9]/.test(window.location.pathname)) && (/q=/.test(window.location.search) === false) && (/sort=/.test(window.location.search) === false))) { $(document).ready(changesort2); } From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Galligan, Patrick Sent: Tuesday, September 30, 2014 12:20 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] AS browse/search customizations? In early September, Ben Goldman brought up that he'd like to be able to customize the browsing and searching options a little bit more, and a few of us agreed. However, it's been pretty quiet since then. I'm looking to: * Change the default sort order on the browse page (Resources or Accessions automatically display in date descending order or identifier order) * Change the order of facets on the left side of the page * Hide the option for browsing classifications entirely These should be possible, but I'm having trouble finding the files that control these options. Has anyone else had luck doing anything like this? Thanks, Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140930/ba8ab307/attachment.html> From PGalligan at rockarch.org Tue Sep 30 14:08:26 2014 From: PGalligan at rockarch.org (Galligan, Patrick) Date: Tue, 30 Sep 2014 14:08:26 -0400 Subject: [Archivesspace_Users_Group] AS browse/search customizations? In-Reply-To: <802D5D25B6F2BF45B295FE900F9F9BCBD54B5FB4@LEE05.vmi.edu> References: <F6E0CB227A713F4AA8F9598060B8F063D7F3CA51C4@racex01> <802D5D25B6F2BF45B295FE900F9F9BCBD54B5FB4@LEE05.vmi.edu> Message-ID: <F6E0CB227A713F4AA8F9598060B8F063D7F3CA5207@racex01> Rachel, Thanks for the info. I'd love to find out where to make the changes in the actual template, obviously, but your method for the sorting would definitely work as an initial workaround. As for the second point, we are, unfortunately hoping to re-order the actual sections (so Subject comes before Type, in your example). However, we may want to undertake your internal re-ordering as well. Anyone else had experience making these changes in the templates? Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Maderik, Rachel A. Sent: Tuesday, September 30, 2014 1:36 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] AS browse/search customizations? For your first point, we used a plugin to automatically add the desired sort type (A-Z in our case) if the browse URL doesn't already contain one, so http://archivesspace.vmi.edu/search?type=resource essentially redirects to http://archivesspace.vmi.edu/search?type=resource&sort=title_sort+asc. It's a bit clunky, so I'd love to know if there's a cleaner way to change this in the templates themselves. The JS is below, if you want to try it out. For your second point, are you talking about re-ordering the sections that appear (so "Subject" shows up before "Type"), or re-ordering the contents of each facet? If it's the latter, we used a plugin to sort them alphabetically instead of by number of items (https://github.com/maderikra/archivesspace-plugins/tree/master/sort_facets). If it's the former, that could also be accomplished with a jQuery plugin, but since ArchivesSpace has a habit of not using IDs in the HTML tags (which is something I would love to see and should be simple to implement), it could be tricky to identify individual sections. ------------------------- function changesort1() { var curURL = document.location; var newURL = curURL + '&sort=title_sort+asc'; window.location.replace (newURL); } function changesort2() { var curURL = document.location; var newURL = curURL + '?sort=title_sort+asc'; window.location.replace (newURL); } //checks to make sure we're on a browse screen with no query terms and no existing sort if ((( /search/.test(window.location.pathname)) && (/q=/.test(window.location.search) === false) && (/type=/.test(window.location.search)) && (/sort=/.test(window.location.search) === false))) { $(document).ready(changesort1); } //checks to see if we're on a repository screen if ((( /repositories\/[0-9]/.test(window.location.pathname)) && (/q=/.test(window.location.search) === false) && (/sort=/.test(window.location.search) === false))) { $(document).ready(changesort2); } From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Galligan, Patrick Sent: Tuesday, September 30, 2014 12:20 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] AS browse/search customizations? In early September, Ben Goldman brought up that he'd like to be able to customize the browsing and searching options a little bit more, and a few of us agreed. However, it's been pretty quiet since then. I'm looking to: * Change the default sort order on the browse page (Resources or Accessions automatically display in date descending order or identifier order) * Change the order of facets on the left side of the page * Hide the option for browsing classifications entirely These should be possible, but I'm having trouble finding the files that control these options. Has anyone else had luck doing anything like this? Thanks, Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140930/5a5e60dc/attachment.html>