[Archivesspace_Users_Group] Finding aid date

Tue Oct 21 10:49:51 EDT 2014

Brad,

We’re not using it for anything terribly important right now, but it seems highly likely that we will be using it in the future. For instance, our digitized materials are often marked with a Use Statement of Service-Edited.

In the future, when we start ingesting more born digital materials, these use statements will be changing because the DAOs won’t only describe service copies. We can’t say exactly how we are going to use it, but if possible, we’d like it included.

Patrick Galligan
Rockefeller Archive Center
Assistant Digital Archivist
914-366-6386

From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brad Westbrook
Sent: Tuesday, October 21, 2014 10:31 AM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Finding aid date

Hi, Patrick,

I’ve filed a story for the filing title.  See https://www.pivotaltracker.com/story/show/81106404.

Meanwhile, can you say more about how RAC is recording and using information for @role in <dao>?

Thanks,

Brad W.

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Galligan, Patrick
Sent: Tuesday, October 21, 2014 9:46 AM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Finding aid date

Piggy-backing off of this conversation from yesterday, we at the RAC noticed a couple of issues with EAD export that we’d love to see addressed for the next release:

 1.  The @role attribute in <dao>s is not exported. While not a huge issue at this moment, serving up DAOs of different roles for different types of objects may become an issue in the future.
 2.  The finding aid filing title is not exported. We use these extensively in our display, and we think it’s important to have finding aid titles easily sortable by the creators’ last names.

We know 1.1.0 just came out today, but we wanted to get these reported and hopefully into Pivotal Tracker as soon as possible.

Patrick Galligan
Rockefeller Archive Center
Assistant Digital Archivist
914-366-6386

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Lora J. Davis
Sent: Monday, October 20, 2014 11:51 AM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Finding aid date

Thank you. Yes, finding aid title is now exporting as expected (thank goodness!). I haven't run a test with a record containing a finding aid note yet, but suspect it is also corrected. Having <accessrestrict> back is a HUGE weight off for us as we have some complicated restriction notes for our institutional records.

We've never had cause to use subtitle, so I can't report how the migrator handles that info.  The only data we lost with the AT-to-AS migrator was item-level (NOT collection level) restriction notes. Our student workers will be busily copy/pasting in the coming months...

Lora

Sent from my iPhone

On Oct 20, 2014, at 9:01 AM, "Custer, Mark" <mark.custer at yale.edu<mailto:mark.custer at yale.edu>> wrote:
I reported this issue earlier in the year. Here’s the snippet from the Word file, which was later added to Pivotal Tracker:

·         “Finding Aid Title” field is not exported (instead, the collection “Title” is repeated in its place).

·         “Finding Aid Note” is not exported as part of the eadheader.

·         “Finding Aid Date” is not exported as part of the eadheader.
And here’s the ticket in Pivotal Tracker for that last one:  https://www.pivotaltracker.com/story/show/72331992 (which was broken out from the original ticket)

Are the Finding Aid Note and Finding Aid Title fields exporting now?

Mark

P.S.  I also added a feature request to include a separate field for subtitles, but I don’t know how many people would actually require that (https://www.pivotaltracker.com/story/show/69651562).  If that field was used in the AT, I can confirm that the subtitle is still migrated over to ArchivesSpace since the AT-to-ASpace migration tool will append that value to the finding aid title field.  I haven’t tested ASpace’s EAD importer to confirm that it does the same, though.

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick
Sent: Monday, October 20, 2014 6:34 AM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Finding aid date

Hi Laura,

Well, it's not in Pivotal, so it was not a known bug. I've added them here:

https://www.pivotaltracker.com/story/show/81000628

 Kind of amazed nobody has noticed this sooner.

b,chris.

Chris Fitzpatrick | Developer, ArchivesSpace
Skype: chrisfitzpat  | Phone: 918.236.6048
http://archivesspace.org/
________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of Lora Davis <ljdavis at colgate.edu<mailto:ljdavis at colgate.edu>>
Sent: Friday, October 17, 2014 9:17 PM
To: Archivesspace Users Group
Subject: [Archivesspace_Users_Group] Finding aid date

Apologies if this has already been noted, but I - like many others I'm sure - have been eagerly awaiting 1.1.0 so have been putting rc8 through its paces in our sandbox today.

The one pesky outstanding issue that does not appear to be resolved is that the contents of "Finding Aid Date" are still not being exported at all, let alone into <publicationstmt> where we'd expect to find it.  Our stylesheets draw on this date to generate an authorship statement along the lines of "Finding aid prepared by <author>, <date>."  Since the finding aid date is not ending up anywhere in the exported XML we're left with "Finding aid prepared by John Smith, ."  Minor inconvenience, but annoying.

On the other hand, I'm  pleased to report that other failure to export issues we've had with things like <accessrestrict> are now working beautifully.

Are others finding that <date> is not exporting?  Is this a known bug?  Is there a reason why this is not being exported?  Any fix in the works?  (I checked the PivotalTracker, but found nada.)

Thanks in advance,

Lora

--
Lora J. Davis
Assistant Archivist
Colgate University Libraries
13 Oak Drive
Hamilton, NY 13346
Tel:  (315) 228-6376
Fax: (315) 228-7934
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