[Archivesspace_Users_Group] Data migration report

Thu Oct 9 12:40:22 EDT 2014

Hi Brad, 

This is all great news. Looking forward to this next period of development from ASpace. 

Out of curiosity, has it been shared publicly what the different TAC and UAC subgroups are and what they are working on? I would love to hear more detail about this. 

Thanks, 
Ben 

Ben Goldman 
Digital Records Archivist 
Penn State University Libraries 
University Park, PA 
814-863-8333 
http://www.libraries.psu.edu/psul/speccolls.html 

----- Original Message -----

From: "Brad Westbrook" <brad.westbrook at lyrasis.org> 
To: "Archivesspace Users Group" <archivesspace_users_group at lyralists.lyrasis.org> 
Sent: Thursday, October 9, 2014 11:43:11 AM 
Subject: Re: [Archivesspace_Users_Group] Data migration report 

Dear Rachel, Emma, Nathan, Chris, and all other ArchivesSpace Users, 

We are currently focused intently on finishing the preparations of the next ArchivesSpace release. 

After that version is released, we will turn our attention immediately to planning the next release, which will no doubt be greatly informed by the very useful report received recently from Harvard University and the forthcoming report promised from UIUC. 

Let me also take this opportunity to notify the ArchivesSpace members that the contract for Nathan Stevens, the migration specialist, has been extended for 12 months beginning Oct. 1, 2014. Under this new contract, Nathan will continue to be responsible for supporting migrations of data from Archon and Archivists’ Toolkit instances, but he will also start exploring the building new pathways for migrating data into ArchivesSpace from other sources. In addition, Nathan will also be responsible for working with the TAC migration sub group to refine and extend options for importing / exporting data formats such as EAC, EAD, MARCXML, etc. and with the UAC reports sub group to refine the new reports module to be included in the next release and to populate it with default reports. 

In addition to the extension of the migration specialist’s contract, the ArchivesSpace program will also be contracting a developer for 12 months to assist the lead developer Chris Fitzpatrick with fixing bugs and adding new features. 

Finally, we will also be contracting a half-time program assistant for 12 months to provide support to various aspects of the ArchivesSpace program, but especially to member enrollment and preparing user documentation, 

I hope you will all agree that these are important additions to the ArchivesSpace Program staff and will help tremendously to expedite the development of the application, as well as to meet better the needs of the growing membership. 

Thank you all for your continuing interest and contributions. 

Best, 

Brad W. 

Bradley D. Westbrook 

Program Manager 

brad.westbrook at lyrasis.org 

800.999.8558 x2910 

678.235.2910 

bradley_d_westbrook (Skype) 

From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Prom, Christopher John 
Sent: Thursday, October 09, 2014 11:05 AM 
To: Archivesspace Users Group 
Subject: Re: [Archivesspace_Users_Group] Data migration report 

Illinois is working on such a report and hopes to share by next week. 

Chris 

Christopher J. Prom 
Assistant University Archivist and Associate Professor 
University of Illinois Archives/Library 
19 Library 
1408 W. Gregory Drive 
Urbana, IL 61820 

ph: (217) 333 0798 
prom at illiois.edu 
blog: http://e-records.chrisprom.com 

From: archivesspace_users_group-bounces at lyralists.lyrasis.org [archivesspace_users_group-bounces at lyralists.lyrasis.org] on behalf of Nathan Hosburgh [NHOSBURGH at Rollins.edu] 
Sent: Thursday, October 09, 2014 8:17 AM 
To: Archivesspace Users Group 
Subject: Re: [Archivesspace_Users_Group] Data migration report 

I would be interested if anyone has produced a similar report regarding migration from Archon to ArchivesSpace. 

Thx, 

Nate 

From: archivesspace_users_group-bounces at lyralists.lyrasis.org [ mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org ] On Behalf Of Emma Jolley 
Sent: Wednesday, October 08, 2014 10:50 PM 
To: Archivesspace Users Group 
Subject: Re: [Archivesspace_Users_Group] Data migration report 

Dear All 

I wonder if there has been any other official responses to the excellent migration report prepared by Harvard. We experienced many of the same issues in our migration testing and would be interested in knowing whether the issues identified are schedule to have work done on them. 

Many thanks 

Emma 

Emma Jolley | Curator of Digital Archives, Pictures and Manuscripts Branch|National Library of Australia Canberra ACT 2600 
e: emma.jolley at nla.gov.au |t: 02 6262 1456| www.nla.gov.au/ms 

http://www.nla.gov.au/support-us/make-a-collection-offer-pictures-and-manuscripts 

From: archivesspace_users_group-bounces at lyralists.lyrasis.org [ mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org ] On Behalf Of Nathan Stevens 
Sent: Tuesday, 30 September 2014 12:11 AM 
To: Archivesspace Users Group 
Subject: Re: [Archivesspace_Users_Group] Data migration report 

Unfortunately, ArchivesSpace requires valid URIs for external links, hence the addition of file:// to document locations. I could try adding a thrid slash which may solve this, but if it doesn't, there really isn't much that can be done on the migration tool side until this requirements changes in ASpace. 

Subdivisions types for Subjects and Name are required in the AT (You cannot save a record through the AT interface if those types are not selected). The only way I know of they can be incorrect, or are missing, is when data is ingested directly into the AT database which the migration tool cannot account for. 

As such, entering correct values for these sub types must done through the AT backend database directly, and not through the migration tool. 

On Fri, Sep 26, 2014 at 5:13 PM, Wise, Rachel < rwise at hbs.edu > wrote: 

Hi- 

Attached is a report of some issues we encountered migrating data from Archivists Toolkit to ArchivesSpace here at Harvard. We’ve compiled our issues into a single document recognizing that some of these issues may have been noted in separate emails from other institutions. 

The report includes: 

· Data Migration issues 

· User support issues 

· User interface issues 

· Reporting and printing needs 

· Critical Bug 

· Searching, Facets, and Record Lists 

If you have any question let me know. 

Thanks, 

Rachel (sending on behalf of Harvard Archivists Toolkit/ArchivesSpace users) 

Rachel Wise, HBS Archivist 

Knowledge & Library Services 

Harvard Business School 

Baker Library | Bloomberg Center 123K 

Boston, MA 02163 

(617) 496-6822 

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-- 
Nathan Stevens 
Programmer/Analyst 
Digital Library Technology Services 
New York University 

1212-998-2653 
ns96 at nyu.edu 

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