[Archivesspace_Users_Group] Linking location data to containers

[Matthew Adair]

+2.5

:-)

-Matt



--
Matt Adair, Assistant Archivist
Bentley Historical Library
University of Michigan
1150 Beal Ave.
Ann Arbor, MI 48109-2113 U.S.A.
mladair at umich.edu



On Wed, Jun 18, 2014 at 4:27 PM, Ben Goldman <bmg17 at psu.edu> wrote:

> Kate,
>
> +1 to all this. I vote that we turn this whole email into a feature
> request/user story!
>
> -Ben
>
> Ben Goldman
> Digital Records Archivist
> Penn State University Libraries
> University Park, PA
> 814-863-8333
> http://www.libraries.psu.edu/psul/speccolls.html
>
>
>
> ----- Original Message -----
> From: "Kate A. Bowers" <kate_bowers at harvard.edu>
> To: "Archivesspace Users Group" <
> archivesspace_users_group at lyralists.lyrasis.org>
> Sent: Wednesday, June 18, 2014 4:17:00 PM
> Subject: Re: [Archivesspace_Users_Group] Linking location data to
> containers
>
> Sibyl:
>
> This is one of the things we were really hoping to see changed from AT to
> ArchivesSpace. In AT and in ArchivesSpace, there is no container record.
>
> In AT, an instance has a location.  It's modeled as if a folder sits on a
> shelf, so the relationship might be stated as "instance has location".
> Container has no logical existence in the data model. However, this is not
> a reflection of the real world. In the real world, "instance has container"
> and "container has location". In addition to location, other
> characteristics of containers, such as location history, dimensions, and
> barcodes, would be useful to record in a container record.
>
> In ours and in many archives, items are often housed together due to
> media, size, preservation needs, and space constraints.  Archives often
> house small collections in larger, shared containers (a container within a
> container).
>
> Another scenario we see  is the housing of physical units from disparate
> collections together.  For example, we relocate high-risk items from
> collections to our vault. These items are in folders and those folders are
> in boxes in our vault, with many items from disparate collections sharing
> one box.  This is also a scenario for smaller media, like DAT tapes.
>
> Harvard University archives has 60,000 of these which we call "group
> boxes."  I did not discover a common term for them, but every archive that
> I've surveyed at Harvard has material stored in this way.
>
> Kate
>
>
>
> -----Original Message-----
> From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:
> archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of
> Schaefer, Sibyl
> Sent: Wednesday, June 18, 2014 3:31 PM
> To: archivesspace_users_group at lyralists.lyrasis.org
> Subject: [Archivesspace_Users_Group] Linking location data to containers
>
> Hi ArchivesSpace staff and users-
>
> It appears the only way to link locations and materials is at the instance
> level. Is this correct? There is a closed Pivotal Tracker issue concerning
> this:
> "As an Archivist, I want to assign Location information to a Container²
> https://www.pivotaltracker.com/s/projects/386247/stories/35417697
>
> There¹s also a question on the Google Group referring to the AT
> functionality using the "Manage Locations² button (which involves linking
> locations to the containers listed within a resource record), dated after
> the PT issue was closed:
> https://groups.google.com/forum/#!msg/archivesspace/Vhbs9WvEmwY/ilAlzQMZUI0
> J
>
> Has this feature actually made it into the application? If it has, where
> exactly can I expect to find it?
>
> Thanks!
>
> Sibyl
>
> Sibyl Schaefer
> Asst. Director, Head of Digital Programs Rockefeller Archive Center
>
>
>
>
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