[Archivesspace_Users_Group] AT > ASpace migration questions

Wed Jul 23 15:12:20 EDT 2014

Hi Ed,

Just to add...Brad pointed out my original response was actually wrong, but you actually figured out despite my bad advice....agents have their own publish option, so they have to be published themselves. With subjects ( what I was thinking about when I responsed), they do have to be associated to a published resource/accession/etc. for them to appear in the public UI. Sorry I answered too quickly and might have passed some wrong information..

Ok,  for agents...the easiest way to bulk publish would probabye be to update the values in the mysql db and trigger a reindex...

First, run these queries against your ASpace db:

UPDATE agent_corporate_entity SET publish=1;
UPDATE agent_family SET publish=1;
UPDATE agent_person SET publish=1;
UPDATE agent_software SET publish=1;

Then delete the "archivesspace/data/indexer_state" directory to trigger a reindex...They should start to appear as the indexer reindexes the agents...

Let me know if that works for you...

best,chris.

Chris Fitzpatrick | Developer, ArchivesSpace
Skype: chrisfitzpat  | Phone: 918.236.6048
http://archivesspace.org/
________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Galloway, Ed <edwardg at pitt.edu>
Sent: Wednesday, July 23, 2014 6:16 PM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions

Chris,

Oh now I see what you mean by “published.” No…when I look at the Agent names on the Staff side they are not published but rather say Publish = False. In fact they all do. When I flip one to “True,” then it appears on the Public side.

So how can I universally change our 3700+ Agents to Publish = True? It looks like Brad’s response addresses that…is this correct?

Thanks, Ed

From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick
Sent: Wednesday, July 23, 2014 10:28 AM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions

Hi Ed,

If you mean is an agent (ie corporate name) linked to a resource (ie finding aid) from the Staff side, then yes most definitely. All of our finding aids (almost 1000) have Creators or Personal/Corporate names that we created in AT and appear in our current online guides. But when we look at them in the Public ASpace view, none of them appear anywhere (but they are there in Staff).

Ok, but are the resources published? They names won't show up unless the resources are published. Are the resources showing up in the public interface at all? And if so, is the agent name appearing in the resource page?

Using the wrap-in tag feature in AT, we created italics fairly regularly for unittitles such as <title render=”italic”>Ed’s Book</title>. This markup was migrated exactly as you see it in my example. In other words, it doesn’t actually display in italics but we used the AT tools provided. It happens anywhere we used <emph> tags whether it was unittitle or scope notes or anywhere else. We did not get any EAD export errors.

Ah, ok, got it.. The problem is that this is not HTML, so the browser won't render it. The EAD markup has to be converted in the view to HTML. This is the same issue with the <extref>, which has to be converted to valid HTML tags. There is a couple of tickets for this already...

Will bring up the next folder feature with the UAC...

Thanks again!

b,chris.

Chris Fitzpatrick | Developer, ArchivesSpace
Skype: chrisfitzpat  | Phone: 918.236.6048
http://archivesspace.org/
________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of Galloway, Ed <edwardg at pitt.edu<mailto:edwardg at pitt.edu>>
Sent: Wednesday, July 23, 2014 3:17 PM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions

Chris,

Thanks for your responses…let me try to answer back in red below.

Ed

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick
Sent: Wednesday, July 23, 2014 6:31 AM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions

Hi Ed,

Glad to hear about your migration and thanks for letting us know about these issues...

Some responses:

Agents do not display in the Public interface, meaning no Creators or Personal/Corporate names appear in the search results or as an option to browse; nothing displays when the “Names” category is selected. It says “No records,” but they’re there on the Staff side.

Hm... For the agents to display, they need to be associated to a published resource. Do you have an agent that is associated to a published resource? Can you see that agent in the published resource on the public side?
If you mean is an agent (ie corporate name) linked to a resource (ie finding aid) from the Staff side, then yes most definitely. All of our finding aids (almost 1000) have Creators or Personal/Corporate names that we created in AT and appear in our current online guides. But when we look at them in the Public ASpace view, none of them appear anywhere (but they are there in Staff).

HTML markup does not display; instead it shows the mark-up itself (I believe this is a known ASpace bug and being addressed).

Which context is this in? Notes or titles? Also, be aware adding certain HTML to your data can make your EAD export invalid...

Using the wrap-in tag feature in AT, we created italics fairly regularly for unittitles such as <title render=”italic”>Ed’s Book</title>. This markup was migrated exactly as you see it in my example. In other words, it doesn’t actually display in italics but we used the AT tools provided. It happens anywhere we used <emph> tags whether it was unittitle or scope notes or anywhere else. We did not get any EAD export errors.

   Similarly though, if a <unittitle> begins with an <emph> tag, the title does not display at all and neither does any of its children. If for example, the name of a subseries started with an <emph> tag, none of the folders in that subseries display.

This is a known issue...https://www.pivotaltracker.com/story/show/75502994

OK

•         Lengthy text in Scope & Contents Notes (eg) do not show paragraph breaks, but instead display as one long paragraph. When viewed on the Staff side, it does format properly when viewed as Formatted Text (not Raw).

A feature request has been added for this.. https://www.pivotaltracker.com/story/show/72606134

Ok

    External links (URLs) we’ve inserted in a S&C note do not actually link out.

How are you adding these urls to the note?

Using the AT wrap-in tag feature <extref> so the markup looks like this: “Digital reproductions of the collection are available <extref href="http://digital.library.pitt.edu/images/pittsburgh/cityphotographer.html">online</extref>.” The links work just fine in our current online guides.

     Perform an Advanced Search and view first set of results; then advance to next page of results. This second set of results is not based on the original search but appears to be the results of searching everything!

Yikes. I just replicated that. Definitely a bug...hard to believe nobody has caught that one yet. Make a ticket for that here :

https://www.pivotaltracker.com/story/show/75503592

Ok…glad we could help!

 Search does not highlight your search terms. Can it?

Short answer is yes. This is actually a Solr configuration that would need to be made to return highlight text in the search results.

However, there is a feature request to have this native  in the application here : https://www.pivotaltracker.com/story/show/66505844

Ok

There is no Go to Next Folder (eg Component) feature; in other words when viewing any folder, it would be nice to simply click a button to see the next (or preceding) folder (or item).

Ok, so is this in the public interface only? So, if youre looking at a resource in a folder, you'd like a button just to take you to the next folder rather than having to go back to the top level view and select the next folder?

Yes in the Public interface. Yes most definitely! :)

Thanks!

best, chris.

Chris Fitzpatrick | Developer, ArchivesSpace
Skype: chrisfitzpat  | Phone: 918.236.6048
http://archivesspace.org/
________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of Galloway, Ed <edwardg at pitt.edu<mailto:edwardg at pitt.edu>>
Sent: Tuesday, July 22, 2014 3:32 PM
To: Archivesspace Users Group
Subject: [Archivesspace_Users_Group] AT > ASpace migration questions

All,

The University of Pittsburgh has successfully migrated its data from AT to ASpace, meaning we have worked out any transfer problems so 100% of our records migrate. Now we are carefully reviewing the data in the Public ASpace interface and have observed the following which we’d like comments on:

•         Agents do not display in the Public interface, meaning no Creators or Personal/Corporate names appear in the search results or as an option to browse; nothing displays when the “Names” category is selected. It says “No records,” but they’re there on the Staff side.

•         HTML markup does not display; instead it shows the mark-up itself (I believe this is a known ASpace bug and being addressed).

•         Similarly though, if a <unittitle> begins with an <emph> tag, the title does not display at all and neither does any of its children. If for example, the name of a subseries started with an <emph> tag, none of the folders in that subseries display.

•         Lengthy text in Scope & Contents Notes (eg) do not show paragraph breaks, but instead display as one long paragraph. When viewed on the Staff side, it does format properly when viewed as Formatted Text (not Raw).

•         External links (URLs) we’ve inserted in a S&C note do not actually link out.

Bug?

•         Perform an Advanced Search and view first set of results; then advance to next page of results. This second set of results is not based on the original search but appears to be the results of searching everything!

Interface questions:

•         Search does not highlight your search terms. Can it?

•         There is no Go to Next Folder (eg Component) feature; in other words when viewing any folder, it would be nice to simply click a button to see the next (or preceding) folder (or item).

I would appreciate any feedback you can give me. We’re at the stage of determining what we need to address versus what is a bug or other issue that the ASpace developers need to address.

Thanks, Ed

Edward A. Galloway
Head, Archives Service Center
University Library System
University of Pittsburgh
412-648-5901
facebook.com/pittarchives<http://www.facebook.com/pittarchives>
pittarchives.tumblr.com<http://pittarchives.tumblr.com/>

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