[Archivesspace_Users_Group] AT > ASpace migration questions

Wed Jul 23 10:09:21 EDT 2014

Chris, 

Our agents also do not display in the public interface. We noticed that all of them are marked Publish=False in the staff interface. The only agents we would not display in the public interface are our donors; we would definitely want to display our creators and subjects. We were thinking that this would be a simple fix of making a global change. Is Publish=False the default setting here? 

Thanks, 
Christine 
----- Original Message -----

From: "Ed Galloway" <edwardg at pitt.edu> 
To: "Archivesspace Users Group" <archivesspace_users_group at lyralists.lyrasis.org> 
Sent: Wednesday, July 23, 2014 9:17:15 AM 
Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions 

Chris, 

Thanks for your responses…let me try to answer back in red below. 

Ed 

From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick 
Sent: Wednesday, July 23, 2014 6:31 AM 
To: Archivesspace Users Group 
Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions 

Hi Ed, 

Glad to hear about your migration and thanks for letting us know about these issues... 
Some responses: 

Agents do not display in the Public interface, meaning no Creators or Personal/Corporate names appear in the search results or as an option to browse; nothing displays when the “Names” category is selected. It says “No records,” but they’re there on the Staff side. 

Hm... For the agents to display, they need to be associated to a published resource. Do you have an agent that is associated to a published resource? Can you see that agent in the published resource on the public side? 
If you mean is an agent (ie corporate name) linked to a resource (ie finding aid) from the Staff side, then yes most definitely. All of our finding aids (almost 1000) have Creators or Personal/Corporate names that we created in AT and appear in our current online guides. But when we look at them in the Public ASpace view, none of them appear anywhere (but they are there in Staff). 

HTML markup does not display; instead it shows the mark-up itself (I believe this is a known ASpace bug and being addressed). 

Which context is this in? Notes or titles? Also, be aware adding certain HTML to your data can make your EAD export invalid... 

Using the wrap-in tag feature in AT, we created italics fairly regularly for unittitles such as <title render=”italic”>Ed’s Book</title>. This markup was migrated exactly as you see it in my example. In other words, it doesn’t actually display in italics but we used the AT tools provided. It happens anywhere we used <emph> tags whether it was unittitle or scope notes or anywhere else. We did not get any EAD export errors. 

Similarly though, if a <unittitle> begins with an <emph> tag, the title does not display at all and neither does any of its children. If for example, the name of a subseries started with an <emph> tag, none of the folders in that subseries display. 

This is a known issue...https://www.pivotaltracker.com/story/show/75502994 

OK 

· Lengthy text in Scope & Contents Notes (eg) do not show paragraph breaks, but instead display as one long paragraph. When viewed on the Staff side, it does format properly when viewed as Formatted Text (not Raw). 

A feature request has been added for this.. https://www.pivotaltracker.com/story/show/72606134 

Ok 

External links (URLs) we’ve inserted in a S&C note do not actually link out. 

How are you adding these urls to the note? 

Using the AT wrap-in tag feature <extref> so the markup looks like this: “Digital reproductions of the collection are available <extref href="http://digital.library.pitt.edu/images/pittsburgh/cityphotographer.html">online</extref>.” The links work just fine in our current online guides. 

Perform an Advanced Search and view first set of results; then advance to next page of results. This second set of results is not based on the original search but appears to be the results of searching everything! 

Yikes. I just replicated that. Definitely a bug...hard to believe nobody has caught that one yet. Make a ticket for that here : 
https://www.pivotaltracker.com/story/show/75503592 

Ok…glad we could help! 

Search does not highlight your search terms. Can it? 

Short answer is yes. This is actually a Solr configuration that would need to be made to return highlight text in the search results. 
However, there is a feature request to have this native in the application here : https://www.pivotaltracker.com/story/show/66505844 

Ok 

There is no Go to Next Folder (eg Component) feature; in other words when viewing any folder, it would be nice to simply click a button to see the next (or preceding) folder (or item). 

Ok, so is this in the public interface only? So, if youre looking at a resource in a folder, you'd like a button just to take you to the next folder rather than having to go back to the top level view and select the next folder? 

Yes in the Public interface. Yes most definitely! J 

Thanks! 

best, chris. 

Chris Fitzpatrick | Developer, ArchivesSpace 
Skype: chrisfitzpat | Phone: 918.236.6048 
http://archivesspace.org/ 

From: archivesspace_users_group-bounces at lyralists.lyrasis.org < archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Galloway, Ed < edwardg at pitt.edu > 
Sent: Tuesday, July 22, 2014 3:32 PM 
To: Archivesspace Users Group 
Subject: [Archivesspace_Users_Group] AT > ASpace migration questions 

All, 

The University of Pittsburgh has successfully migrated its data from AT to ASpace, meaning we have worked out any transfer problems so 100% of our records migrate. Now we are carefully reviewing the data in the Public ASpace interface and have observed the following which we’d like comments on: 

· Agents do not display in the Public interface, meaning no Creators or Personal/Corporate names appear in the search results or as an option to browse; nothing displays when the “Names” category is selected. It says “No records,” but they’re there on the Staff side. 
· HTML markup does not display; instead it shows the mark-up itself (I believe this is a known ASpace bug and being addressed). 
· Similarly though, if a <unittitle> begins with an <emph> tag, the title does not display at all and neither does any of its children. If for example, the name of a subseries started with an <emph> tag, none of the folders in that subseries display. 
· Lengthy text in Scope & Contents Notes (eg) do not show paragraph breaks, but instead display as one long paragraph. When viewed on the Staff side, it does format properly when viewed as Formatted Text (not Raw). 
· External links (URLs) we’ve inserted in a S&C note do not actually link out. 

Bug? 
· Perform an Advanced Search and view first set of results; then advance to next page of results. This second set of results is not based on the original search but appears to be the results of searching everything! 

Interface questions: 
· Search does not highlight your search terms. Can it? 
· There is no Go to Next Folder (eg Component) feature; in other words when viewing any folder, it would be nice to simply click a button to see the next (or preceding) folder (or item). 

I would appreciate any feedback you can give me. We’re at the stage of determining what we need to address versus what is a bug or other issue that the ASpace developers need to address. 

Thanks, Ed 

Edward A. Galloway 
Head, Archives Service Center 
University Library System 
University of Pittsburgh 
412-648-5901 
facebook.com/pittarchives 
pittarchives.tumblr.com 

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-- 

Christine D. de Catanzaro, Ph.D., M.L.I.S. 
Access Archivist 
Subject Librarian - Music 

Georgia Tech Archives 
Library & Learning Excellence 
Georgia Institute of Technology 
266 4th Street, NW 
Atlanta, GA 30332-0900 

Phone: 404-385-0107 
Fax: 404-894-9421 

E-mail: decatanzaro at gatech.edu 
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