From brad.westbrook at lyrasis.org Tue Jul 1 20:22:53 2014 From: brad.westbrook at lyrasis.org (Brad Westbrook) Date: Wed, 2 Jul 2014 00:22:53 +0000 Subject: [Archivesspace_Users_Group] ArchivesSpace 2014 Election of Governance Board Officers: Very Large and Small Membership Levels Message-ID: <2e2f0eecbcf9493da02767b14034d9fe@BLUPR08MB102.namprd08.prod.outlook.com> [cid:image001.png at 01CEB0A0.3DC241C0] [Apologies for duplicate receipts] 2014/15 Election of Governance Board Members The ArchivesSpace Program is pleased to announce the opening of election of members to the ArchivesSpace Governance Board (formerly the Board of Trustees). The Governance Board is responsible for administrative and fiscal oversight of ArchivesSpace. It appoints members to the User Advisory Council and the Technical Advisory Council. It directs the development of the ArchivesSpace application and organization on the basis of input from the advisory councils and the ArchivesSpace membership. The 2014/15 slate of candidates is for the Very Large and Small membership levels. There are two candidates for each level. A statement from each candidate is included in the attached document, sequenced as the ballot below. Links to ballots will be sent to ArchivesSpace member representatives in the Very Large and Small membership levels. Voting will close at 9:00 p.m. EDT, Sunday, July 13, 2014, and results will be announced soon after. Candidates for the ArchivesSpace Governance Board Very Large Membership Level (Two-year term, concluding June 30, 2016) * Cynthia Ghering, Director, Content and Collaboration Teams and of University Archives and Historical Collections, Michigan State University * Megan Sniffin-Marinoff, University Archivist, Harvard University Small Membership Level (Two-year term, concluding June 30, 2016) * Lynda Kachurek, Head of Rare Books and Special Collections, University of Richmond * Valerie Komor, Director, AP Corporate Archives Bradley D. Westbrook Program Manager brad.westbrook at lyrasis.org 800.999.8558 x2910 678.235.2910 bradley_d_westbrook (Skype) [cid:image003.png at 01CE734E.FD759D30] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 8716 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 7646 bytes Desc: image003.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: 2014 Governance Board Election--Candidate Statements.pdf Type: application/pdf Size: 143116 bytes Desc: 2014 Governance Board Election--Candidate Statements.pdf URL: From Scott.Renton at ed.ac.uk Mon Jul 7 04:49:46 2014 From: Scott.Renton at ed.ac.uk (RENTON Scott) Date: Mon, 7 Jul 2014 08:49:46 +0000 Subject: [Archivesspace_Users_Group] Resource Browse Issue Message-ID: Hi folks, This is my first post to the list- I'm Scott, involved in the implementation of Archives Space at the University of Edinburgh. I wonder if anyone has seen the attached screenshot before- we have an issue with viewing Resources (I.e. we have come through Browse/Resources/ and then clicked on View beside one Resource to get this error). The access logs suggest all is well (it's managed to get the relevant page up after all), and the catalina.out isn't showing any major concern either. DEBUG -- : Thread-32954: GET /repositories/2/resources/3/tree?limit_to=root [session: #"admin", :login_time=>2014-07-07 09:32:00 +0100, :expirable=>true}, @id="32806c5c925d680e13af6bd4f29887628463b71c6ac7b3f390ee24dcdae716c6">] D, [2014-07-07T09:39:25.685000 #2673] DEBUG -- : Thread-32954: Post-processed params: {:id=>3, :limit_to=>"root", :repo_id=>2} D, [2014-07-07T09:39:25.722000 #2673] DEBUG -- : Thread-32954: Responded with [200, {"Content-Type"=>"application/json", "Cache-Control"=>"private, must-revalidate, max-age=0", "Content-Length"=>"242"}, ["{\"title\":\"Papers of Elizabeth Jean Jones (1935-2009)\",\"id\":3,\"node_type\":\"resource\",\"publish\":true,\"children\":[],\"record_uri\":\"/repositories/2/resources/3\",\"level\":\"fonds\",\"jsonmodel_type\":\"resource_tree\",\"instance_types\":[],\"containers\":[]}\n"]]... in 55.0ms Permissions don't appear to be an issue either- the admin user, who created this record, is granted System Admin privileges, and as belt and braces, everything else is ticked. Just to add to this issue, we cannot replicate it it in our dev environment, which is running the same (most up-to-date) release of AS. We have set up live to run on a netscaler though, with bespoke (I.e. not server name) URLs. Thanks folks Scott Scott Renton Systems Developer, Library & University Collections 24 Buccleuch Place, 2nd Floor Right tel: 515219 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Screen Shot 2014-07-07 at 09.48.14.png Type: image/png Size: 299573 bytes Desc: Screen Shot 2014-07-07 at 09.48.14.png URL: -------------- next part -------------- An embedded and charset-unspecified text was scrubbed... Name: not available URL: From Chris.Fitzpatrick at lyrasis.org Mon Jul 7 04:56:44 2014 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Mon, 7 Jul 2014 08:56:44 +0000 Subject: [Archivesspace_Users_Group] Resource Browse Issue In-Reply-To: References: Message-ID: <1404723402241.28316@lyrasis.org> Hi Scott, I have seen this before, but usually the resulting errors do show up in log file. But there might be an issue on the javascript part that is causing the form not to be loaded asyncronisly. Is it possible for you to open the page with the javascript console open and see if anything is being spit out there? b, chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of RENTON Scott Sent: Monday, July 07, 2014 10:49 AM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Resource Browse Issue Hi folks, This is my first post to the list- I'm Scott, involved in the implementation of Archives Space at the University of Edinburgh. I wonder if anyone has seen the attached screenshot before- we have an issue with viewing Resources (I.e. we have come through Browse/Resources/ and then clicked on View beside one Resource to get this error). The access logs suggest all is well (it's managed to get the relevant page up after all), and the catalina.out isn't showing any major concern either. DEBUG -- : Thread-32954: GET /repositories/2/resources/3/tree?limit_to=root [session: #"admin", :login_time=>2014-07-07 09:32:00 +0100, :expirable=>true}, @id="32806c5c925d680e13af6bd4f29887628463b71c6ac7b3f390ee24dcdae716c6">] D, [2014-07-07T09:39:25.685000 #2673] DEBUG -- : Thread-32954: Post-processed params: {:id=>3, :limit_to=>"root", :repo_id=>2} D, [2014-07-07T09:39:25.722000 #2673] DEBUG -- : Thread-32954: Responded with [200, {"Content-Type"=>"application/json", "Cache-Control"=>"private, must-revalidate, max-age=0", "Content-Length"=>"242"}, ["{\"title\":\"Papers of Elizabeth Jean Jones (1935-2009)\",\"id\":3,\"node_type\":\"resource\",\"publish\":true,\"children\":[],\"record_uri\":\"/repositories/2/resources/3\",\"level\":\"fonds\",\"jsonmodel_type\":\"resource_tree\",\"instance_types\":[],\"containers\":[]}\n"]]... in 55.0ms Permissions don't appear to be an issue either- the admin user, who created this record, is granted System Admin privileges, and as belt and braces, everything else is ticked. Just to add to this issue, we cannot replicate it it in our dev environment, which is running the same (most up-to-date) release of AS. We have set up live to run on a netscaler though, with bespoke (I.e. not server name) URLs. Thanks folks Scott Scott Renton Systems Developer, Library & University Collections 24 Buccleuch Place, 2nd Floor Right tel: 515219 -------------- next part -------------- An HTML attachment was scrubbed... URL: From Scott.Renton at ed.ac.uk Mon Jul 7 06:33:57 2014 From: Scott.Renton at ed.ac.uk (RENTON Scott) Date: Mon, 7 Jul 2014 10:33:57 +0000 Subject: [Archivesspace_Users_Group] Resource Browse Issue In-Reply-To: Message-ID: Thanks Chris. Looking at all of this with Firebug, I can see a lot of references to files that it cannot find as it isn't getting the full URL that we expect it to have since our rewrite process. I think I need to get a better understanding of (Ruby in general and) how the URLs which are linked to are built. For example, these are the errors coming off the webpage- they will only be found if they have https://collections.ed.ac.uk/aspaceadmin/? , so you can see it finds aspaceadmin/resources in the first instance (row 5) but further down (row 10), it loses this. Cheers Scott 1"NetworkError: 404 Not Found - http://collections.ed.ac.uk/assets/aspace_feedback.js" aspace_...back.js 2"NetworkError: 404 Not Found - http://collections.ed.ac.uk/assets/aspace_feedback.css" aspace_...ack.css 3"NetworkError: 404 Not Found - http://collections.ed.ac.uk/assets/aspace_feedback.js" aspace_...back.js 4"NetworkError: 404 Not Found - http://collections.ed.ac.uk/assets/aspace_feedback.css" aspace_...ack.css 5GET https://collections.ed.ac.uk/aspaceadmin/resources/3/tree?node_uri=root&hash= 200 OK 119ms applica...6caa.js (line 25) ParamsHeadersResponseJSONCookies {"resource_3":{"title":"Papers of Elizabeth Jean Jones (1935-2009)","id":3,"node_type":"resource","publish":true,"children":[],"record_uri":"/repositories/2/resources/3","level":"Fonds","jsonmodel_type":"resource_tree","instance_types":[],"containers":[]}} 6"NetworkError: 404 Not Found - http://collections.ed.ac.uk/assets/themes/default/bg_body-ea34cdb87b187fda2ac5f3ba4ffd14f5.png" bg_body...4f5.png 7"NetworkError: 404 Not Found - http://collections.ed.ac.uk/assets/twitter/bootstrap/glyphicons-halflings-2851b489e8c39f8fad44fc10efb99c3e.png" glyphic...c3e.png 8"NetworkError: 404 Not Found - http://collections.ed.ac.uk/assets/jstree/style-3ca54d07e91ac724d486192f0f87cdd4.css" style-3...dd4.css 9GET https://collections.ed.ac.uk/resources/3?inline=true&resource_id=3 302 Moved Temporarily 113ms applica...6caa.js (line 25) "NetworkError: 404 Not Found - http://collections.ed.ac.uk/assets/archivesspace/drag_handle-c53f6b576bfbc154a020801cda89084c.png" drag_ha?84c.png 10 GET https://collections.ed.ac.uk/resources/3?inline=true&resource_id=3 302 Moved Temporarily 46ms applica...6caa.js (line 25) The profiler is running. Click 'Profile' again to see its report. 200 OK 119ms applica...6caa.js (line 25) 11"NetworkError: 404 Not Found - http://collections.ed.ac.uk/assets/themes/default/bg_body-ea34cdb87b187fda2ac5f3ba4ffd14f5.png" bg_body...4f5.png 12"NetworkError: 404 Not Found - http://collections.ed.ac.uk/assets/twitter/bootstrap/glyphicons-halflings-2851b489e8c39f8fad44fc10efb99c3e.png" glyphic...c3e.png 13"NetworkError: 404 Not Found - http://collections.ed.ac.uk/assets/jstree/style-3ca54d07e91ac724d486192f0f87cdd4.css" style-3...dd4.css 14GET https://collections.ed.ac.uk/resources/3?inline=true&resource_id=3 302 Moved Temporarily 113ms applica...6caa.js (line 25) "NetworkError: 404 Not Found - http://collections.ed.ac.uk/assets/archivesspace/drag_handle-c53f6b576bfbc154a020801cda89084c.png" drag_ha?84c.png 15 GET https://collections.ed.ac.uk/resources/3?inline=true&resource_id=3 302 Moved Temporarily 46ms applica...6caa.js (line 25)The profiler is running. Click 'Profile' again to see its report. Scott Renton Systems Developer, Library & University Collections 24 Buccleuch Place, 2nd Floor Right tel: 515219 From: Chris Fitzpatrick > Reply-To: Archivesspace Users Group > Date: Monday, 7 July 2014 09:56 To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Resource Browse Issue Hi Scott, I have seen this before, but usually the resulting errors do show up in log file. But there might be an issue on the javascript part that is causing the form not to be loaded asyncronisly. Is it possible for you to open the page with the javascript console open and see if anything is being spit out there? b, chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From:archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of RENTON Scott > Sent: Monday, July 07, 2014 10:49 AM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Resource Browse Issue Hi folks, This is my first post to the list- I'm Scott, involved in the implementation of Archives Space at the University of Edinburgh. I wonder if anyone has seen the attached screenshot before- we have an issue with viewing Resources (I.e. we have come through Browse/Resources/ and then clicked on View beside one Resource to get this error). The access logs suggest all is well (it's managed to get the relevant page up after all), and the catalina.out isn't showing any major concern either. DEBUG -- : Thread-32954: GET /repositories/2/resources/3/tree?limit_to=root [session: #"admin", :login_time=>2014-07-07 09:32:00 +0100, :expirable=>true}, @id="32806c5c925d680e13af6bd4f29887628463b71c6ac7b3f390ee24dcdae716c6">] D, [2014-07-07T09:39:25.685000 #2673] DEBUG -- : Thread-32954: Post-processed params: {:id=>3, :limit_to=>"root", :repo_id=>2} D, [2014-07-07T09:39:25.722000 #2673] DEBUG -- : Thread-32954: Responded with [200, {"Content-Type"=>"application/json", "Cache-Control"=>"private, must-revalidate, max-age=0", "Content-Length"=>"242"}, ["{\"title\":\"Papers of Elizabeth Jean Jones (1935-2009)\",\"id\":3,\"node_type\":\"resource\",\"publish\":true,\"children\":[],\"record_uri\":\"/repositories/2/resources/3\",\"level\":\"fonds\",\"jsonmodel_type\":\"resource_tree\",\"instance_types\":[],\"containers\":[]}\n"]]... in 55.0ms Permissions don't appear to be an issue either- the admin user, who created this record, is granted System Admin privileges, and as belt and braces, everything else is ticked. Just to add to this issue, we cannot replicate it it in our dev environment, which is running the same (most up-to-date) release of AS. We have set up live to run on a netscaler though, with bespoke (I.e. not server name) URLs. Thanks folks Scott Scott Renton Systems Developer, Library & University Collections 24 Buccleuch Place, 2nd Floor Right tel: 515219 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- An embedded and charset-unspecified text was scrubbed... Name: not available URL: From matthew.j.farrell at duke.edu Mon Jul 7 10:16:40 2014 From: matthew.j.farrell at duke.edu (Matthew Farrell) Date: Mon, 7 Jul 2014 14:16:40 +0000 Subject: [Archivesspace_Users_Group] API export and Planned Import/Export functionality Message-ID: Hi all - We've been querying the backend via the API in the hopes of getting archival object data, any associated digital objects and those DO's metadata, and the AO's arrangement within the resource record's tree. My goal is to get digital object data as well as information about the object's host resource. Thus far, I've been able to get JSON records that show each of the three components in separate exports: -exporting the tree shows me the arrangement of AOs in the resource record -exporting an AO shows me any associated DOs -exporting the DO shows the DO's metadata Ideally, I'd be able to get the metadata in a single record (MODS, METS, JSON), but so far have been stumped. The Digital Object Export mapping spreadsheet suggests that exporting a DO as a MODS or Dublin Core record should also return metadata about the object's host collection, but it appears that such an export does not include this information presently. Is this a planned feature for the next release? Something that is/was under discussion? Best, Matthew -- Matthew Farrell Digital Records Archivist Duke University Archives David M. Rubenstein Rare Book & Manuscript Library matthew.j.farrell at duke.edu 919.684.6181 -------------- next part -------------- An HTML attachment was scrubbed... URL: From ktasker at library.berkeley.edu Tue Jul 8 17:31:40 2014 From: ktasker at library.berkeley.edu (Kate Tasker) Date: Tue, 8 Jul 2014 14:31:40 -0700 Subject: [Archivesspace_Users_Group] Locations: "Temporary" field Message-ID: Hi All, I'm looking for some guidance on the use of the "Temporary" field in a Location record. It is a non-required field and has four optional values in the drop-down menu (Conservation, Exhibit, Loan, Reading Room). Interestingly, it seems to become a required field when adding a Location to an Instance and setting the Location status to "Previous". We would like to record historic ("Previous") locations for some Instances, but receive this error message if the linked Location does not have data in the "Temporary" field: *"Status - cannot be previous if Location is not temporary"* The four values in the location_temporary controlled value list are fixed and cannot be modified, and we have locations that don't really fit under any of those four types. Is anyone else experiencing a similar situation? Would it be possible to make the location_temporary list editable, or to allow a "Previous" status without a "Temporary" value? Thanks for your thoughts, Kate Kate Tasker Digital Archivist The Bancroft Library University of California Berkeley, CA 94720-6000 -------------- next part -------------- An HTML attachment was scrubbed... URL: From EJOLLEY at nla.gov.au Tue Jul 8 18:58:37 2014 From: EJOLLEY at nla.gov.au (Emma Jolley) Date: Tue, 8 Jul 2014 22:58:37 +0000 Subject: [Archivesspace_Users_Group] Locations: "Temporary" field In-Reply-To: References: Message-ID: <81FF938BA2407B4DA1E134E7FA5C09EC014F0B26BC@EXMBX1.shire.nla.gov.au> Hi Kate We also received the same error message and also have a need to track temporary locations for items that go on temporary relocation for Exhibition, Digitation, Preservation etc purposes. We?d be very interested in allowing this functionality within the Locations module. Many thanks Emma Emma Jolley| Curator of Digital Archives, Pictures and Manuscripts Branch|National Library of Australia Canberra ACT 2600 e: emma.jolley at nla.gov.au|t: 02 6262 1456| www.nla.gov.au/ms http://www.nla.gov.au/support-us/make-a-collection-offer-pictures-and-manuscripts From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kate Tasker Sent: Wednesday, 9 July 2014 7:32 AM To: ArchivesSpace Users Group Subject: [Archivesspace_Users_Group] Locations: "Temporary" field Hi All, I'm looking for some guidance on the use of the "Temporary" field in a Location record. It is a non-required field and has four optional values in the drop-down menu (Conservation, Exhibit, Loan, Reading Room). Interestingly, it seems to become a required field when adding a Location to an Instance and setting the Location status to "Previous". We would like to record historic ("Previous") locations for some Instances, but receive this error message if the linked Location does not have data in the "Temporary" field: "Status - cannot be previous if Location is not temporary" The four values in the location_temporary controlled value list are fixed and cannot be modified, and we have locations that don't really fit under any of those four types. Is anyone else experiencing a similar situation? Would it be possible to make the location_temporary list editable, or to allow a "Previous" status without a "Temporary" value? Thanks for your thoughts, Kate Kate Tasker Digital Archivist The Bancroft Library University of California Berkeley, CA 94720-6000 -------------- next part -------------- An HTML attachment was scrubbed... URL: From noah.huffman at duke.edu Wed Jul 9 11:02:54 2014 From: noah.huffman at duke.edu (Noah Huffman) Date: Wed, 9 Jul 2014 15:02:54 +0000 Subject: [Archivesspace_Users_Group] EAD export - missing ? Message-ID: <4c00fedf90244e899f0993d0bf1c4e8f@BLUPR05MB546.namprd05.prod.outlook.com> Has anyone else noticed that Access Restriction notes (Conditions Governing Access) are missing from the EAD exports? Most, if not all, of the other note fields seem to export properly. I'm running v1.0.9. Thanks, -Noah ================ Noah Huffman Archivist for Metadata and Encoding David M. Rubenstein Rare Book & Manuscript Library, Duke University -------------- next part -------------- An HTML attachment was scrubbed... URL: From mark.custer at yale.edu Wed Jul 9 11:14:35 2014 From: mark.custer at yale.edu (Custer, Mark) Date: Wed, 9 Jul 2014 15:14:35 +0000 Subject: [Archivesspace_Users_Group] EAD export - missing ? In-Reply-To: <4c00fedf90244e899f0993d0bf1c4e8f@BLUPR05MB546.namprd05.prod.outlook.com> References: <4c00fedf90244e899f0993d0bf1c4e8f@BLUPR05MB546.namprd05.prod.outlook.com> Message-ID: Hi, Noah. Yes, this has been reported. Originally, I was asked to group all of the EAD export problems that I noticed (I think that there were 11 in total at the time) into a single report in PivotalTracker, but these have since been broken out. Here's a link to the one that pertains to the accessrestrict notes, which looks to be fixed for the next version: https://www.pivotaltracker.com/s/projects/386247/stories/72328852 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Noah Huffman Sent: Wednesday, July 09, 2014 11:03 AM To: Archivesspace_Users_Group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] EAD export - missing ? Has anyone else noticed that Access Restriction notes (Conditions Governing Access) are missing from the EAD exports? Most, if not all, of the other note fields seem to export properly. I'm running v1.0.9. Thanks, -Noah ================ Noah Huffman Archivist for Metadata and Encoding David M. Rubenstein Rare Book & Manuscript Library, Duke University -------------- next part -------------- An HTML attachment was scrubbed... URL: From BMCDONALD at hws.edu Wed Jul 9 13:36:50 2014 From: BMCDONALD at hws.edu (McDonald, Brian) Date: Wed, 9 Jul 2014 17:36:50 +0000 Subject: [Archivesspace_Users_Group] resources and digital objects not listing after AT import Message-ID: Hi all, I'm importing our AT data into a local test instance of ArchivesSpace, and most of our records (accessions, subjects, etc.) show up just fine in the staff interface. When I browse to Resources or Digital Objects, however, I get "No records found" in both places. The data is definitely there; in fact if I go directly to http://localhost:8080/resources/1 or http://localhost:8080/digital_objects/1 I see the appropriate records. I'm using archivesspace-v1.0.9 and v1.0.9.3 of the data migrator. I've tried running the migrator with the checkboxes to publish digital objects and resources both checked and unchecked, with the same result in both cases. Any thoughts on what could cause this? Thanks, Brian Brian McDonald Systems Librarian Warren Hunting Smith Library Hobart & William Smith Colleges bmcdonald at hws.edu From ns96 at nyu.edu Wed Jul 9 14:27:30 2014 From: ns96 at nyu.edu (Nathan Stevens) Date: Wed, 9 Jul 2014 14:27:30 -0400 Subject: [Archivesspace_Users_Group] resources and digital objects not listing after AT import In-Reply-To: References: Message-ID: Sounds like the indexing process is still going. For records to show in either the public or admin ASpace sites they first must be indexed which can take a long time depending on number of records, and speed of the computer ASpace is running on. As such, I would say check every couple of hours to see if those records just don't magically appear. On Wed, Jul 9, 2014 at 1:36 PM, McDonald, Brian wrote: > Hi all, > > I'm importing our AT data into a local test instance of ArchivesSpace, and > most of our records (accessions, subjects, etc.) show up just fine in the > staff interface. When I browse to Resources or Digital Objects, however, I > get "No records found" in both places. > > The data is definitely there; in fact if I go directly to > http://localhost:8080/resources/1 or > http://localhost:8080/digital_objects/1 I see the appropriate records. > > I'm using archivesspace-v1.0.9 and v1.0.9.3 of the data migrator. I've > tried running the migrator with the checkboxes to publish digital objects > and resources both checked and unchecked, with the same result in both > cases. > > Any thoughts on what could cause this? > > Thanks, > > Brian > > Brian McDonald > Systems Librarian > Warren Hunting Smith Library > Hobart & William Smith Colleges > bmcdonald at hws.edu > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > -- Nathan Stevens Programmer/Analyst Digital Library Technology Services New York University 1212-998-2653 ns96 at nyu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From BMCDONALD at hws.edu Thu Jul 10 08:58:28 2014 From: BMCDONALD at hws.edu (McDonald, Brian) Date: Thu, 10 Jul 2014 12:58:28 +0000 Subject: [Archivesspace_Users_Group] resources and digital objects not listing after AT import In-Reply-To: References: Message-ID: That makes sense. I let it run overnight and they still haven't shown up -- are there logs of the indexing process that I can look at to find out what might be holding it up/causing it to fail? Thanks, Brian McDonald Systems Librarian Warren Hunting Smith Library Hobart & William Smith Colleges bmcdonald at hws.edu -----Original Message----- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Nathan Stevens Sent: Wednesday, July 09, 2014 2:28 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] resources and digital objects not listing after AT import Sounds like the indexing process is still going. For records to show in either the public or admin ASpace sites they first must be indexed which can take a long time depending on number of records, and speed of the computer ASpace is running on. As such, I would say check every couple of hours to see if those records just don't magically appear. On Wed, Jul 9, 2014 at 1:36 PM, McDonald, Brian wrote: Hi all, I'm importing our AT data into a local test instance of ArchivesSpace, and most of our records (accessions, subjects, etc.) show up just fine in the staff interface. When I browse to Resources or Digital Objects, however, I get "No records found" in both places. The data is definitely there; in fact if I go directly to http://localhost:8080/resources/1 or http://localhost:8080/digital_objects/1 I see the appropriate records. I'm using archivesspace-v1.0.9 and v1.0.9.3 of the data migrator. I've tried running the migrator with the checkboxes to publish digital objects and resources both checked and unchecked, with the same result in both cases. Any thoughts on what could cause this? Thanks, Brian Brian McDonald Systems Librarian Warren Hunting Smith Library Hobart & William Smith Colleges bmcdonald at hws.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Nathan Stevens Programmer/Analyst Digital Library Technology Services New York University 1212-998-2653 ns96 at nyu.edu From Chris.Fitzpatrick at lyrasis.org Thu Jul 10 10:03:55 2014 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Thu, 10 Jul 2014 14:03:55 +0000 Subject: [Archivesspace_Users_Group] resources and digital objects not listing after AT import In-Reply-To: References: , Message-ID: <1405001034348.91470@lyrasis.org> Hi Brian, You should see the index process running in the logs/archivesspace.out file. Are you not seeing things in the public ui and the staff uis? b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of McDonald, Brian Sent: Thursday, July 10, 2014 2:58 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] resources and digital objects not listing after AT import That makes sense. I let it run overnight and they still haven't shown up -- are there logs of the indexing process that I can look at to find out what might be holding it up/causing it to fail? Thanks, Brian McDonald Systems Librarian Warren Hunting Smith Library Hobart & William Smith Colleges bmcdonald at hws.edu -----Original Message----- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Nathan Stevens Sent: Wednesday, July 09, 2014 2:28 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] resources and digital objects not listing after AT import Sounds like the indexing process is still going. For records to show in either the public or admin ASpace sites they first must be indexed which can take a long time depending on number of records, and speed of the computer ASpace is running on. As such, I would say check every couple of hours to see if those records just don't magically appear. On Wed, Jul 9, 2014 at 1:36 PM, McDonald, Brian wrote: Hi all, I'm importing our AT data into a local test instance of ArchivesSpace, and most of our records (accessions, subjects, etc.) show up just fine in the staff interface. When I browse to Resources or Digital Objects, however, I get "No records found" in both places. The data is definitely there; in fact if I go directly to http://localhost:8080/resources/1 or http://localhost:8080/digital_objects/1 I see the appropriate records. I'm using archivesspace-v1.0.9 and v1.0.9.3 of the data migrator. I've tried running the migrator with the checkboxes to publish digital objects and resources both checked and unchecked, with the same result in both cases. Any thoughts on what could cause this? Thanks, Brian Brian McDonald Systems Librarian Warren Hunting Smith Library Hobart & William Smith Colleges bmcdonald at hws.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Nathan Stevens Programmer/Analyst Digital Library Technology Services New York University 1212-998-2653 ns96 at nyu.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group From BMCDONALD at hws.edu Thu Jul 10 10:46:04 2014 From: BMCDONALD at hws.edu (McDonald, Brian) Date: Thu, 10 Jul 2014 14:46:04 +0000 Subject: [Archivesspace_Users_Group] resources and digital objects not listing after AT import In-Reply-To: <1405001034348.91470@lyrasis.org> References: , <1405001034348.91470@lyrasis.org> Message-ID: Ah. It's definitely trying to index things, but it's constantly spitting out errors to archivesspace-stdout.2014-07-09.log like: [GC 702514K->373883K(1038528K), 0.0331652 secs] # Does that imply I have a funky character somewhere that's causing issues with the indexing? My archivesspace db is set up as UTF-8 as per the instructions, and as far as I can tell all the tables in my AT instance are too. Any ideas how I could track down the offending records, if that's the case? To answer your other question, correct, they're not appearing in either UI. Thanks! Brian McDonald Systems Librarian Warren Hunting Smith Library Hobart & William Smith Colleges bmcdonald at hws.edu -----Original Message----- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Thursday, July 10, 2014 10:04 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] resources and digital objects not listing after AT import Hi Brian, You should see the index process running in the logs/archivesspace.out file. Are you not seeing things in the public ui and the staff uis? b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of McDonald, Brian Sent: Thursday, July 10, 2014 2:58 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] resources and digital objects not listing after AT import That makes sense. I let it run overnight and they still haven't shown up -- are there logs of the indexing process that I can look at to find out what might be holding it up/causing it to fail? Thanks, Brian McDonald Systems Librarian Warren Hunting Smith Library Hobart & William Smith Colleges bmcdonald at hws.edu -----Original Message----- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Nathan Stevens Sent: Wednesday, July 09, 2014 2:28 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] resources and digital objects not listing after AT import Sounds like the indexing process is still going. For records to show in either the public or admin ASpace sites they first must be indexed which can take a long time depending on number of records, and speed of the computer ASpace is running on. As such, I would say check every couple of hours to see if those records just don't magically appear. On Wed, Jul 9, 2014 at 1:36 PM, McDonald, Brian wrote: Hi all, I'm importing our AT data into a local test instance of ArchivesSpace, and most of our records (accessions, subjects, etc.) show up just fine in the staff interface. When I browse to Resources or Digital Objects, however, I get "No records found" in both places. The data is definitely there; in fact if I go directly to http://localhost:8080/resources/1 or http://localhost:8080/digital_objects/1 I see the appropriate records. I'm using archivesspace-v1.0.9 and v1.0.9.3 of the data migrator. I've tried running the migrator with the checkboxes to publish digital objects and resources both checked and unchecked, with the same result in both cases. Any thoughts on what could cause this? Thanks, Brian Brian McDonald Systems Librarian Warren Hunting Smith Library Hobart & William Smith Colleges bmcdonald at hws.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Nathan Stevens Programmer/Analyst Digital Library Technology Services New York University 1212-998-2653 ns96 at nyu.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group From ns96 at nyu.edu Thu Jul 10 11:14:16 2014 From: ns96 at nyu.edu (Nathan Stevens) Date: Thu, 10 Jul 2014 11:14:16 -0400 Subject: [Archivesspace_Users_Group] resources and digital objects not listing after AT import In-Reply-To: References: <1405001034348.91470@lyrasis.org> Message-ID: If you have a MySQL AT database would you mind sending us a zipped database dump so we can verify this issue on our end. You can use www.dropbox.com or send through email to ns96 at nyu.edu if zipped file is above 25MB. On Thu, Jul 10, 2014 at 10:46 AM, McDonald, Brian wrote: > Ah. It's definitely trying to index things, but it's constantly spitting > out errors to archivesspace-stdout.2014-07-09.log like: > > [GC 702514K->373883K(1038528K), 0.0331652 secs] > # > > Does that imply I have a funky character somewhere that's causing issues > with the indexing? My archivesspace db is set up as UTF-8 as per the > instructions, and as far as I can tell all the tables in my AT instance are > too. Any ideas how I could track down the offending records, if that's the > case? > > To answer your other question, correct, they're not appearing in either UI. > > Thanks! > > Brian McDonald > Systems Librarian > Warren Hunting Smith Library > Hobart & William Smith Colleges > bmcdonald at hws.edu > > > -----Original Message----- > From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of > Chris Fitzpatrick > Sent: Thursday, July 10, 2014 10:04 AM > To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] resources and digital objects not > listing after AT import > > > > Hi Brian, > > You should see the index process running in the logs/archivesspace.out > file. > > Are you not seeing things in the public ui and the staff uis? > > b,chris. > > Chris Fitzpatrick | Developer, ArchivesSpace > Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ > > ________________________________________ > From: archivesspace_users_group-bounces at lyralists.lyrasis.org < > archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of > McDonald, Brian > Sent: Thursday, July 10, 2014 2:58 PM > To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] resources and digital objects not > listing after AT import > > That makes sense. I let it run overnight and they still haven't shown up > -- are there logs of the indexing process that I can look at to find out > what might be holding it up/causing it to fail? > > Thanks, > > Brian McDonald > Systems Librarian > Warren Hunting Smith Library > Hobart & William Smith Colleges > bmcdonald at hws.edu > > > -----Original Message----- > From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of > Nathan Stevens > Sent: Wednesday, July 09, 2014 2:28 PM > To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] resources and digital objects not > listing after AT import > > Sounds like the indexing process is still going. For records to show in > either the public or admin ASpace sites they first must be indexed which > can take a long time depending on number of records, and speed of the > computer ASpace is running on. As such, I would say check every couple of > hours to see if those records just don't magically appear. > > > > On Wed, Jul 9, 2014 at 1:36 PM, McDonald, Brian wrote: > > > Hi all, > > I'm importing our AT data into a local test instance of > ArchivesSpace, and most of our records (accessions, subjects, etc.) show up > just fine in the staff interface. When I browse to Resources or Digital > Objects, however, I get "No records found" in both places. > > The data is definitely there; in fact if I go directly to > http://localhost:8080/resources/1 or > http://localhost:8080/digital_objects/1 I see the appropriate records. > > I'm using archivesspace-v1.0.9 and v1.0.9.3 of the data migrator. > I've tried running the migrator with the checkboxes to publish digital > objects and resources both checked and unchecked, with the same result in > both cases. > > Any thoughts on what could cause this? > > Thanks, > > Brian > > Brian McDonald > Systems Librarian > Warren Hunting Smith Library > Hobart & William Smith Colleges > bmcdonald at hws.edu > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > > > > > -- > Nathan Stevens > Programmer/Analyst > Digital Library Technology Services > New York University > > 1212-998-2653 > ns96 at nyu.edu > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > -- Nathan Stevens Programmer/Analyst Digital Library Technology Services New York University 1212-998-2653 ns96 at nyu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From smithkr at MIT.EDU Thu Jul 10 11:31:28 2014 From: smithkr at MIT.EDU (Kari R Smith) Date: Thu, 10 Jul 2014 15:31:28 +0000 Subject: [Archivesspace_Users_Group] AT - AS migration - expected behavior after migration Message-ID: <29F559819ACA9A4FBF208407D4B63ABB693D6727@OC11expo28.exchange.mit.edu> Hello all, I'm using the latest AT - AS mirgration tool and after it's finished copying data the Output Console: shows "Done" in the horizontal progress bar -- and the horizontal bar has just a bit of blue on the left side. The last text that displayed is "Saving URI Maps" and then the "Finishing coping data..." total time. Do I need to wait for more to happen or am I really done? Kari Smith -------------- next part -------------- An HTML attachment was scrubbed... URL: From EJOLLEY at nla.gov.au Thu Jul 10 18:03:04 2014 From: EJOLLEY at nla.gov.au (Emma Jolley) Date: Thu, 10 Jul 2014 22:03:04 +0000 Subject: [Archivesspace_Users_Group] Field Labels, Help Text and Default Test In-Reply-To: <81FF938BA2407B4DA1E134E7FA5C09EC011C3E6F54@EXMBX1.shire.nla.gov.au> References: <81FF938BA2407B4DA1E134E7FA5C09EC011C3E6F54@EXMBX1.shire.nla.gov.au> Message-ID: <81FF938BA2407B4DA1E134E7FA5C09EC014F0BA227@EXMBX1.shire.nla.gov.au> Hi I wonder if the development team could confirm if the customisation of field labels and default text are in scope for development. Many thanks Emma Emma Jolley| Curator of Digital Archives, Pictures and Manuscripts Branch|National Library of Australia Canberra ACT 2600 e: emma.jolley at nla.gov.au|t: 02 6262 1456| www.nla.gov.au/ms http://www.nla.gov.au/support-us/make-a-collection-offer-pictures-and-manuscripts From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Emma Jolley Sent: Tuesday, 24 June 2014 9:07 AM To: Archivesspace Users Group (archivesspace_users_group at lyralists.lyrasis.org) Subject: [Archivesspace_Users_Group] Field Labels, Help Text and Default Test Hi Brad (and All) As part of our ArchivesSpace testing we have looked at options for customising the interface. With Archivists' Toolkit we are able to customise field labels and the on-screen pop-up help text, and set default text to pre-populate selected fields. These customisations helped to make the Toolkit more user-friendly, as well as streamlining data entry and improving processing workflows. Are these options currently available in ArchivesSpace, or on the plan for development in the near future? Many thanks Emma Emma Jolley Curator of Digital Archives Pictures & Manuscripts Branch National Library of Australia Email: emma.jolley at nla.gov.au -------------- next part -------------- An HTML attachment was scrubbed... URL: From christine.decatanzaro at library.gatech.edu Thu Jul 10 15:48:59 2014 From: christine.decatanzaro at library.gatech.edu (De Catanzaro, Christine D) Date: Thu, 10 Jul 2014 15:48:59 -0400 (EDT) Subject: [Archivesspace_Users_Group] Import and export problems In-Reply-To: <872180805.17823915.1405021683534.JavaMail.root@mail.gatech.edu> Message-ID: <944510190.17824238.1405021739659.JavaMail.root@mail.gatech.edu> Hi everyone, We archivists at Georgia Tech are in the midst of testing various functions of ArchivesSpace, and we have run across several issues. One problem is that none of us can import EAD documents, either created in XMetal as an EAD DTD or created as a schema export from Archivists' Toolkit. (The migration of all of our records worked just fine; these are "one-off" attempts that we're making, with new or revised finding aids, mostly.) We consistently get this error message: "Error: wrong number of arguments (10 for 4)." This is one of those cryptic messages that others have written about previously. None of the finding aids we were trying to import were duplicates. Our XMetal documents import to AT just fine. Chris F. recently noted: "A big problem is that schema valid EAD is sometimes not compliant to the AS model. There's a big range of variance that is allowed in the EAD schema, so we're still working on getting all the import mappings right." Is this at the root of the problem? Perhaps what's needed is a master schema describing what AS thinks is valid EAD? Or showing the problematic nodes would help immensely. A second, maybe related, problem is that we also can't export EAD files from AS. This failed, mostly, although a couple of us had some success with exporting small EAD docs. These can't be re-imported into AS, however. All of the files we try to export give similar errors. Attached is a screenshot of one of our recent failures, in case that helps. Thanks for any help you can offer, Christine -- Christine D. de Catanzaro, Ph.D., M.L.I.S. Access Archivist Subject Librarian - Music Georgia Tech Archives Library & Learning Excellence Georgia Institute of Technology 266 4th Street, NW Atlanta, GA 30332-0900 Phone: 404-385-0107 Fax: 404-894-9421 E-mail: decatanzaro at gatech.edu -------------- next part -------------- A non-text attachment was scrubbed... Name: AS-Export.jpg Type: image/jpeg Size: 677154 bytes Desc: not available URL: From christine.decatanzaro at library.gatech.edu Thu Jul 10 16:27:06 2014 From: christine.decatanzaro at library.gatech.edu (De Catanzaro, Christine D) Date: Thu, 10 Jul 2014 16:27:06 -0400 (EDT) Subject: [Archivesspace_Users_Group] Finding Aid Data mapping to Summary (public view) In-Reply-To: <1745662991.17840648.1405023800094.JavaMail.root@mail.gatech.edu> Message-ID: <1152762017.17842227.1405024026756.JavaMail.root@mail.gatech.edu> Hi again, Another issue that's been troubling us here at Georgia Tech: The public view of some of our finding aids is mapping the wrong fields to the list of results. For example, the Harold Bush-Brown Papers appears in the list of results as: Inventory of the Harold Bush-Brown Papers, 1872-1978 (bulk 1918-1977) DM002, complete with all the encoding. This is the "Finding Aid Title" field in the Finding Aid Data tab of Archivists' Toolkit, and not the "Title" field in the Basic Description tab of AT. Furthermore, when you click on the title in the list of results, the title again appears as above, and the Summary information appears like this (this is unformatted; I'm just providing the text here): Summary Identifier DM002 Finding Aid Author Charlene Hsu Gross, Christine de Catanzaro Finding Aid Date Copyright June 2010. Description Rules Describing Archives: A Content Standard Language of Description Finding aid is written in English. These fields are mapping from the "Finding Aid Data" tab of AT rather than from the "Basic Description" tab. We want the basic DACS information in the Summary, which should be Repository, Creator, Language of Collection, etc. Any thoughts on why this could be happening, and what we can do to correct it? Thanks again, Christine -- Christine D. de Catanzaro, Ph.D., M.L.I.S. Access Archivist Subject Librarian - Music Georgia Tech Archives Library & Learning Excellence Georgia Institute of Technology 266 4th Street, NW Atlanta, GA 30332-0900 Phone: 404-385-0107 Fax: 404-894-9421 E-mail: decatanzaro at gatech.edu From brad.westbrook at lyrasis.org Thu Jul 10 18:30:35 2014 From: brad.westbrook at lyrasis.org (Brad Westbrook) Date: Thu, 10 Jul 2014 22:30:35 +0000 Subject: [Archivesspace_Users_Group] Import and export problems In-Reply-To: <944510190.17824238.1405021739659.JavaMail.root@mail.gatech.edu> References: <872180805.17823915.1405021683534.JavaMail.root@mail.gatech.edu> <944510190.17824238.1405021739659.JavaMail.root@mail.gatech.edu> Message-ID: <570c659d8f014ecb8aa782013ddd4af0@BLUPR08MB102.namprd08.prod.outlook.com> Hi, Christine. Can you send to Chris (chris.fitzpatrick at lyrasis.org) and to me (brad.westbrook at lyrasis.org) a couple of the EADs you have hand trouble importing? Could you include in the set the EAD for the Harold Bush-Brown papers? Thanks, Brad -----Original Message----- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of De Catanzaro, Christine D Sent: Thursday, July 10, 2014 3:49 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Import and export problems Hi everyone, We archivists at Georgia Tech are in the midst of testing various functions of ArchivesSpace, and we have run across several issues. One problem is that none of us can import EAD documents, either created in XMetal as an EAD DTD or created as a schema export from Archivists' Toolkit. (The migration of all of our records worked just fine; these are "one-off" attempts that we're making, with new or revised finding aids, mostly.) We consistently get this error message: "Error: wrong number of arguments (10 for 4)." This is one of those cryptic messages that others have written about previously. None of the finding aids we were trying to import were duplicates. Our XMetal documents import to AT just fine. Chris F. recently noted: "A big problem is that schema valid EAD is sometimes not compliant to the AS model. There's a big range of variance that is allowed in the EAD schema, so we're still working on getting all the import mappings right." Is this at the root of the problem? Perhaps what's needed is a master schema describing what AS thinks is valid EAD? Or showing the problematic nodes would help immensely. A second, maybe related, problem is that we also can't export EAD files from AS. This failed, mostly, although a couple of us had some success with exporting small EAD docs. These can't be re-imported into AS, however. All of the files we try to export give similar errors. Attached is a screenshot of one of our recent failures, in case that helps. Thanks for any help you can offer, Christine -- Christine D. de Catanzaro, Ph.D., M.L.I.S. Access Archivist Subject Librarian - Music Georgia Tech Archives Library & Learning Excellence Georgia Institute of Technology 266 4th Street, NW Atlanta, GA 30332-0900 Phone: 404-385-0107 Fax: 404-894-9421 E-mail: decatanzaro at gatech.edu From brad.westbrook at lyrasis.org Thu Jul 10 22:58:40 2014 From: brad.westbrook at lyrasis.org (Brad Westbrook) Date: Fri, 11 Jul 2014 02:58:40 +0000 Subject: [Archivesspace_Users_Group] Locations: "Temporary" field In-Reply-To: <81FF938BA2407B4DA1E134E7FA5C09EC014F0B26BC@EXMBX1.shire.nla.gov.au> References: <81FF938BA2407B4DA1E134E7FA5C09EC014F0B26BC@EXMBX1.shire.nla.gov.au> Message-ID: <15b257069e9e4e73a4145645208bf44b@BLUPR08MB102.namprd08.prod.outlook.com> I agree: the controlled value list for Temporary Locations should be configurable. I have file a feature request to that effect: https://www.pivotaltracker.com/story/show/74828824. Brad W. Bradley D. Westbrook Program Manager brad.westbrook at lyrasis.org 800.999.8558 x2910 678.235.2910 bradley_d_westbrook (Skype) [cid:image003.png at 01CE734E.FD759D30] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Emma Jolley Sent: Tuesday, July 08, 2014 6:59 PM To: ktasker at library.berkeley.edu; Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Locations: "Temporary" field Hi Kate We also received the same error message and also have a need to track temporary locations for items that go on temporary relocation for Exhibition, Digitation, Preservation etc purposes. We?d be very interested in allowing this functionality within the Locations module. Many thanks Emma Emma Jolley| Curator of Digital Archives, Pictures and Manuscripts Branch|National Library of Australia Canberra ACT 2600 e: emma.jolley at nla.gov.au|t: 02 6262 1456| www.nla.gov.au/ms http://www.nla.gov.au/support-us/make-a-collection-offer-pictures-and-manuscripts From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kate Tasker Sent: Wednesday, 9 July 2014 7:32 AM To: ArchivesSpace Users Group Subject: [Archivesspace_Users_Group] Locations: "Temporary" field Hi All, I'm looking for some guidance on the use of the "Temporary" field in a Location record. It is a non-required field and has four optional values in the drop-down menu (Conservation, Exhibit, Loan, Reading Room). Interestingly, it seems to become a required field when adding a Location to an Instance and setting the Location status to "Previous". We would like to record historic ("Previous") locations for some Instances, but receive this error message if the linked Location does not have data in the "Temporary" field: "Status - cannot be previous if Location is not temporary" The four values in the location_temporary controlled value list are fixed and cannot be modified, and we have locations that don't really fit under any of those four types. Is anyone else experiencing a similar situation? Would it be possible to make the location_temporary list editable, or to allow a "Previous" status without a "Temporary" value? Thanks for your thoughts, Kate Kate Tasker Digital Archivist The Bancroft Library University of California Berkeley, CA 94720-6000 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 7625 bytes Desc: image001.png URL: From brad.westbrook at lyrasis.org Thu Jul 10 23:06:00 2014 From: brad.westbrook at lyrasis.org (Brad Westbrook) Date: Fri, 11 Jul 2014 03:06:00 +0000 Subject: [Archivesspace_Users_Group] Field Labels, Help Text and Default Test In-Reply-To: <81FF938BA2407B4DA1E134E7FA5C09EC014F0BA227@EXMBX1.shire.nla.gov.au> References: <81FF938BA2407B4DA1E134E7FA5C09EC011C3E6F54@EXMBX1.shire.nla.gov.au> <81FF938BA2407B4DA1E134E7FA5C09EC014F0BA227@EXMBX1.shire.nla.gov.au> Message-ID: Hi, Emma, The answer is Yes, general application of default values is in scope: see https://www.pivotaltracker.com/story/show/68478036. However, this work has not yet been prioritized. Brad From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Emma Jolley Sent: Thursday, July 10, 2014 6:03 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Field Labels, Help Text and Default Test Hi I wonder if the development team could confirm if the customisation of field labels and default text are in scope for development. Many thanks Emma Emma Jolley| Curator of Digital Archives, Pictures and Manuscripts Branch|National Library of Australia Canberra ACT 2600 e: emma.jolley at nla.gov.au|t: 02 6262 1456| www.nla.gov.au/ms http://www.nla.gov.au/support-us/make-a-collection-offer-pictures-and-manuscripts From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Emma Jolley Sent: Tuesday, 24 June 2014 9:07 AM To: Archivesspace Users Group (archivesspace_users_group at lyralists.lyrasis.org) Subject: [Archivesspace_Users_Group] Field Labels, Help Text and Default Test Hi Brad (and All) As part of our ArchivesSpace testing we have looked at options for customising the interface. With Archivists' Toolkit we are able to customise field labels and the on-screen pop-up help text, and set default text to pre-populate selected fields. These customisations helped to make the Toolkit more user-friendly, as well as streamlining data entry and improving processing workflows. Are these options currently available in ArchivesSpace, or on the plan for development in the near future? Many thanks Emma Emma Jolley Curator of Digital Archives Pictures & Manuscripts Branch National Library of Australia Email: emma.jolley at nla.gov.au -------------- next part -------------- An HTML attachment was scrubbed... URL: From EJOLLEY at nla.gov.au Thu Jul 10 23:10:37 2014 From: EJOLLEY at nla.gov.au (Emma Jolley) Date: Fri, 11 Jul 2014 03:10:37 +0000 Subject: [Archivesspace_Users_Group] Field Labels, Help Text and Default Test In-Reply-To: References: <81FF938BA2407B4DA1E134E7FA5C09EC011C3E6F54@EXMBX1.shire.nla.gov.au> <81FF938BA2407B4DA1E134E7FA5C09EC014F0BA227@EXMBX1.shire.nla.gov.au> Message-ID: <81FF938BA2407B4DA1E134E7FA5C09EC014F0BA6AB@EXMBX1.shire.nla.gov.au> Many thanks Brad. And what of the ability to customise field labels (especially the user defined fields) ? Emma From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brad Westbrook Sent: Friday, 11 July 2014 1:06 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Field Labels, Help Text and Default Test Hi, Emma, The answer is Yes, general application of default values is in scope: see https://www.pivotaltracker.com/story/show/68478036. However, this work has not yet been prioritized. Brad From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Emma Jolley Sent: Thursday, July 10, 2014 6:03 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Field Labels, Help Text and Default Test Hi I wonder if the development team could confirm if the customisation of field labels and default text are in scope for development. Many thanks Emma Emma Jolley| Curator of Digital Archives, Pictures and Manuscripts Branch|National Library of Australia Canberra ACT 2600 e: emma.jolley at nla.gov.au|t: 02 6262 1456| www.nla.gov.au/ms http://www.nla.gov.au/support-us/make-a-collection-offer-pictures-and-manuscripts From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Emma Jolley Sent: Tuesday, 24 June 2014 9:07 AM To: Archivesspace Users Group (archivesspace_users_group at lyralists.lyrasis.org) Subject: [Archivesspace_Users_Group] Field Labels, Help Text and Default Test Hi Brad (and All) As part of our ArchivesSpace testing we have looked at options for customising the interface. With Archivists' Toolkit we are able to customise field labels and the on-screen pop-up help text, and set default text to pre-populate selected fields. These customisations helped to make the Toolkit more user-friendly, as well as streamlining data entry and improving processing workflows. Are these options currently available in ArchivesSpace, or on the plan for development in the near future? Many thanks Emma Emma Jolley Curator of Digital Archives Pictures & Manuscripts Branch National Library of Australia Email: emma.jolley at nla.gov.au -------------- next part -------------- An HTML attachment was scrubbed... URL: From ns96 at nyu.edu Fri Jul 11 08:54:35 2014 From: ns96 at nyu.edu (Nathan Stevens) Date: Fri, 11 Jul 2014 08:54:35 -0400 Subject: [Archivesspace_Users_Group] AT - AS migration - expected behavior after migration In-Reply-To: <29F559819ACA9A4FBF208407D4B63ABB693D6727@OC11expo28.exchange.mit.edu> References: <29F559819ACA9A4FBF208407D4B63ABB693D6727@OC11expo28.exchange.mit.edu> Message-ID: Yes, the migration should be complete at that point. You should now review the log to see what errors occured during migration. On Jul 10, 2014 11:31 AM, "Kari R Smith" wrote: > Hello all, > I'm using the latest AT - AS mirgration tool and after it's finished > copying data the Output Console: shows "Done" in the horizontal progress > bar -- and the horizontal bar has just a bit of blue on the left side. The > last text that displayed is "Saving URI Maps" and then the "Finishing > coping data..." total time. > > Do I need to wait for more to happen or am I really done? > > Kari Smith > > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -------------- next part -------------- An HTML attachment was scrubbed... URL: From ktasker at library.berkeley.edu Fri Jul 11 11:42:53 2014 From: ktasker at library.berkeley.edu (Kate Tasker) Date: Fri, 11 Jul 2014 08:42:53 -0700 Subject: [Archivesspace_Users_Group] Locations: "Temporary" field In-Reply-To: <15b257069e9e4e73a4145645208bf44b@BLUPR08MB102.namprd08.prod.outlook.com> References: <81FF938BA2407B4DA1E134E7FA5C09EC014F0B26BC@EXMBX1.shire.nla.gov.au> <15b257069e9e4e73a4145645208bf44b@BLUPR08MB102.namprd08.prod.outlook.com> Message-ID: Thank you, Brad! I'll follow the story on PT. Kate Kate Tasker Digital Archivist The Bancroft Library University of California Berkeley, CA 94720-6000 On Thu, Jul 10, 2014 at 7:58 PM, Brad Westbrook wrote: > I agree: the controlled value list for Temporary Locations should be > configurable. > > > > I have file a feature request to that effect: > https://www.pivotaltracker.com/story/show/74828824. > > > > Brad W. > > > > Bradley D. Westbrook > > Program Manager > > brad.westbrook at lyrasis.org > > 800.999.8558 x2910 > > 678.235.2910 > > bradley_d_westbrook (Skype) > > [image: cid:image003.png at 01CE734E.FD759D30] > > > > > > > > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] *On Behalf Of *Emma > Jolley > *Sent:* Tuesday, July 08, 2014 6:59 PM > *To:* ktasker at library.berkeley.edu; Archivesspace Users Group > *Subject:* Re: [Archivesspace_Users_Group] Locations: "Temporary" field > > > > Hi Kate > > > > We also received the same error message and also have a need to track > temporary locations for items that go on temporary relocation for > Exhibition, Digitation, Preservation etc purposes. We?d be very interested > in allowing this functionality within the Locations module. > > > > Many thanks > > > > Emma > > > > > > *Emma Jolley*| Curator of Digital Archives, Pictures and Manuscripts > Branch|National Library of Australia Canberra ACT 2600 > e: emma.jolley at nla.gov.au|t: 02 6262 1456| www.nla.gov.au/ms > > > http://www.nla.gov.au/support-us/make-a-collection-offer-pictures-and-manuscripts > > > > > > > > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org [ > mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org > ] *On Behalf Of *Kate > Tasker > *Sent:* Wednesday, 9 July 2014 7:32 AM > *To:* ArchivesSpace Users Group > *Subject:* [Archivesspace_Users_Group] Locations: "Temporary" field > > > > Hi All, > > > > I'm looking for some guidance on the use of the "Temporary" field in a > Location record. It is a non-required field and has four optional values in > the drop-down menu (Conservation, Exhibit, Loan, Reading Room). > Interestingly, it seems to become a required field when adding a Location > to an Instance and setting the Location status to "Previous". > > > > We would like to record historic ("Previous") locations for some > Instances, but receive this error message if the linked Location does not > have data in the "Temporary" field: > > > > *"Status - cannot be previous if Location is not temporary"* > > > > The four values in the location_temporary controlled value list are fixed > and cannot be modified, and we have locations that don't really fit under > any of those four types. Is anyone else experiencing a similar situation? > > > > Would it be possible to make the location_temporary list editable, or to > allow a "Previous" status without a "Temporary" value? > > > > Thanks for your thoughts, > > > > Kate > > > > Kate Tasker > > Digital Archivist > > The Bancroft Library > > University of California > > Berkeley, CA 94720-6000 > -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 7625 bytes Desc: not available URL: From jody.thompson at library.gatech.edu Fri Jul 11 14:58:10 2014 From: jody.thompson at library.gatech.edu (Thompson, Jody A) Date: Fri, 11 Jul 2014 14:58:10 -0400 (EDT) Subject: [Archivesspace_Users_Group] Problems with deleting multiple location records In-Reply-To: <1652530119.33239674.1405104913891.JavaMail.root@mail.gatech.edu> Message-ID: <1444518410.33241028.1405105090387.JavaMail.root@mail.gatech.edu> Hello. I batch loaded over 350 location records and need to delete all of them. I am able to delete them individually but want to delete multiple records at one time. Can someone please tell me how to do this? Thank you. Jody Thompson -- Jody Lloyd Thompson Head, Archives and Records Management Dept. Library & Learning Excellence Georgia Institute of Technology Atlanta, Georgia 30332-0900 t:404-894-9626 f:404-894-9421 www.library.gatech.edu/archives/ From danelle.moon at sjsu.edu Fri Jul 11 15:53:28 2014 From: danelle.moon at sjsu.edu (Danelle Moon) Date: Fri, 11 Jul 2014 12:53:28 -0700 Subject: [Archivesspace_Users_Group] (no subject) Message-ID: Hi Brad, We've hit a big road block implementing Archives Space. Whenever I attempt to export EAD from a resource within the program, I get the exact same error message and a corrupted transfer. Here is a screen shot of the error: [image: Inline image 1] Any insight on fixing this issue? I believe you're my contact person on tech issues with ArchivesSpace as a member-- if not please let me know who I should forward this issue on to. Thanks so much! Danelle Moon People (2) Stephanie Waslohnstephanie.waslohn at sjsu.edu Show details Danelle Moon Full Librarian Director SJSU Special Collections One Washington Square San Jose, CA 95192-0028 408/808-2061 office 408/808-2063 fax Danelle.Moon at sjsu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Clipboard01.jpg Type: image/jpeg Size: 76755 bytes Desc: not available URL: From EJOLLEY at nla.gov.au Sun Jul 13 18:59:49 2014 From: EJOLLEY at nla.gov.au (Emma Jolley) Date: Sun, 13 Jul 2014 22:59:49 +0000 Subject: [Archivesspace_Users_Group] EAD XML Finding-aids - results of testing Message-ID: <81FF938BA2407B4DA1E134E7FA5C09EC014F0BB4E7@EXMBX1.shire.nla.gov.au> Dear All As part of our testing of Archives Space (we're using v1.0.9) we have tried importing some of our legacy EAD XML finding aids. Some of the issues we have encountered our outlined below. I'm not sure if they've been previously noted (apologies if so!). We'd appreciate any advice on how to resolve these, if they are known bugs or if they are scheduled for resolution. Any advice would be welcome. Many thanks Emma Emma Jolley| Curator of Digital Archives, Pictures and Manuscripts Branch|National Library of Australia Canberra ACT 2600 e: emma.jolley at nla.gov.au|t: 02 6262 1456| www.nla.gov.au/ms http://www.nla.gov.au/support-us/make-a-collection-offer-pictures-and-manuscripts **** Import of EAD XML into ArchivesSpace - element prevents import: o finding aids with an element failed to import, with the following error message received: Error: #<:ValidationException: {:errors=>{"record"=>["Can't unambiguously match {:reference_text=>\"1-2, 6*, 7*, 10-12\"} against schema types: [\"JSONModel(:note_index_item) object\"]. Resolve this by adding a 'jsonmodel_type' property to {:reference_text=>\"1-2, 6*, 7*, 10-12\"}"]}}> - Unhelpful date/title error: o A number of our finding aids failed to import for the following reason: Error: #<:ValidationException: {:errors=>{"dates"=>["one or more required (or enter a Title)"], "title"=>["must not be an empty string (or enter a Date)"]}}> o For some of the (usually very large) finding aids in this category we were unable to determine what was causing the error - if the error message could give a line reference or other pointer that would be helpful! Review of imported EAD XML data in ArchivesSpace - element oddities: o Some finding aids have elements that comprise a of chronological dates and events, e.g.: ? Biographical Note DateEvent1870Born 31 May in West Melbourne, the son of Jessie and Harry Ehret Grover 1896Joined the Argus ...etc. o We expected this data to import into the 'Biographical / Historical' note field as a 'Chronology'. It does, but it is also duplicated, appearing a second time as the 'Biographical / Historical' note 'Sub Note'. o As well, in the 'Sub Note', the 'Formatted' view does not recognise mixed content, or display any formatting, e.g. italicised titles aren't displayed as italicised, there aren't any line breaks, etc, i.e. the example text above appears as: ? DateEvent 1870 Born 31 May in West Melbourne, the son of Jessie and Harry Ehret Grover 1896 Joined the Argus ...etc. o And in the 'Chronology', the 'Raw' view does not recognise sub-element tags. e.g. the text displays as: ? Joined the <title render="italic">Argus</title> - Display of encoding in the element: o elements usually contain elements, within which titles of works are encoded as elements, e.g.: ? <bibref>Bloggs, Jocasta. 'Bees and beekeeping', <title render="italic">Journal of Melittology, 1938. o The 'Raw' view of this data does not recognise sub-element tags, e.g. the text displays as: ? Bloggs, Jocasta. 'Bees and beekeeping', <title render="italic">Journal of Melittology</title>, 1938. - element display: o elements may contain sub-elements, e.g. The Triple Crown: the Paradox of the Papacy. The element imports into the 'Title' field, but unlike other fields there isn't an option to toggle between the raw and formatted views, i.e. there isn't an option to view the 'Title' text as The Triple Crown: the Paradox of the Papacy. - element display: o Text that is encoded in an element doesn't translate to a clickable link in the 'Formatted' view, e.g. for the following 'Related material' note, the 'Raw' view is : ?

Papers of Grover's grandson, Michael Cannon, are held in the Manuscript Collection at MS 6205.

o But the 'Formatted' view appears as follows, without hyperlinking of the text 'MS 6205': ? Papers of Grover's grandson, Michael Cannon, are held in the Manuscript Collection at MS 6205. - element duplication: o Most of our EAD XML finding aids have the note encoded as a child of the note rather than a sibling. In such cases the note is duplicated upon import - the text appears both as part of the 'Scope note' note field and again in the 'Arrangement' note field. We would expect it to either import into the 'Scope note' note field as encoded, or to be removed from the 'Scope note' and put in the 'Arrangement' note. - element duplication: o As with the note, if a is encoded within the it is duplicated upon import, both in the 'Title' field and in the 'Dates' fields, rather than either one or the other. EAD XML export from ArchivesSpace - element missing: o The element isn't included in the export. - Incomplete export: o Sometimes the EAD XML file is incomplete - one file contained only the collection-level data and the contents of part of Series 1 (ignoring the remainder of Series 1 and the other 26 series in the collection). We couldn't work out what went wrong. - Sub-elements not encoded as elements: o Some sub-elements aren't recognised as elements, e.g. a containing text exported as: ? <emph render="underline">Across the Creek, an Australian visits N.Z.</emph> - Paragraphs not encoded as separate paragraphs: o Some notes in ArchivesSpace comprise multiple paragraphs of text and are displayed as such on the screen, even though the paragraphs aren't encoded as

elements. Upon export these paragraphs aren't recognised as separate paragraphs, instead all paragraphs are merged together, e.g. the following two paragraphs are treated as a single paragraph: ?

Personal papers and photographs and biographical newspaper cuttings, manuscripts, typed and drafts, of several works, Sunbeam letters, business letters and magazines, most of which contain articles and stories by author. School note book 1887, printed diagram of Battle of Waterloo, map of England with countries marked, with quotation of John Drinkwater, photographs with typed letter descriptions of world war I (mention of George Braund M.L.A. and Captain Bauge), photographs of Lady M. E. Jersey 1905, George Meredeth, a legal group, Ethel Turner April 1926, W.P. Turner, newspaper cuttings, including some biographical, several newspapers, two note books with poetry, newspaper cuttings and written copies, and miscellaneous personal articles.

-------------- next part -------------- An HTML attachment was scrubbed... URL: From Chris.Fitzpatrick at lyrasis.org Mon Jul 14 10:42:48 2014 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Mon, 14 Jul 2014 14:42:48 +0000 Subject: [Archivesspace_Users_Group] (no subject) In-Reply-To: References: Message-ID: <1405348966892.44635@lyrasis.org> Hi Danelle, Would it be possible for you to send me directly a zipped up copy of the EAD? Also, what version of ASpace are you using? thanks, chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Danelle Moon Sent: Friday, July 11, 2014 9:53 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] (no subject) Hi Brad, We've hit a big road block implementing Archives Space. Whenever I attempt to export EAD from a resource within the program, I get the exact same error message and a corrupted transfer. Here is a screen shot of the error: [Inline image 1] Any insight on fixing this issue? I believe you're my contact person on tech issues with ArchivesSpace as a member-- if not please let me know who I should forward this issue on to. Thanks so much! [https://ssl.gstatic.com/ui/v1/icons/mail/images/cleardot.gif] Danelle Moon People (2) Stephanie Waslohn stephanie.waslohn at sjsu.edu [https://mail.google.com/mail/u/0/images/cleardot.gif] [https://mail.google.com/mail/u/0/images/cleardot.gif] [https://mail.google.com/mail/u/0/images/cleardot.gif] Show details Danelle Moon Full Librarian Director SJSU Special Collections One Washington Square San Jose, CA 95192-0028 408/808-2061 office 408/808-2063 fax Danelle.Moon at sjsu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Clipboard01.jpg Type: image/jpeg Size: 76755 bytes Desc: Clipboard01.jpg URL: From Chris.Fitzpatrick at lyrasis.org Mon Jul 14 10:51:12 2014 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Mon, 14 Jul 2014 14:51:12 +0000 Subject: [Archivesspace_Users_Group] EAD XML Finding-aids - results of testing In-Reply-To: <81FF938BA2407B4DA1E134E7FA5C09EC014F0BB4E7@EXMBX1.shire.nla.gov.au> References: <81FF938BA2407B4DA1E134E7FA5C09EC014F0BB4E7@EXMBX1.shire.nla.gov.au> Message-ID: <1405349471554.99957@lyrasis.org> Hi Emma, Yes, a lot of these have been reported...especially the unhelpfullness of the export errors and the mixed content convsions ( need to be converted to actual html ). , which will be fixed in the upcoming release. Would it be possible for you to send me some of the EADs that have some of these issue? Once I can see your encoding, I can tweak the converter to correctly import these.. best,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Emma Jolley Sent: Monday, July 14, 2014 12:59 AM To: Archivesspace Users Group (archivesspace_users_group at lyralists.lyrasis.org) Subject: [Archivesspace_Users_Group] EAD XML Finding-aids - results of testing Dear All As part of our testing of Archives Space (we?re using v1.0.9) we have tried importing some of our legacy EAD XML finding aids. Some of the issues we have encountered our outlined below. I?m not sure if they?ve been previously noted (apologies if so!). We?d appreciate any advice on how to resolve these, if they are known bugs or if they are scheduled for resolution. Any advice would be welcome. Many thanks Emma Emma Jolley| Curator of Digital Archives, Pictures and Manuscripts Branch|National Library of Australia Canberra ACT 2600 e: emma.jolley at nla.gov.au|t: 02 6262 1456| www.nla.gov.au/ms http://www.nla.gov.au/support-us/make-a-collection-offer-pictures-and-manuscripts **** Import of EAD XML into ArchivesSpace - element prevents import: o finding aids with an element failed to import, with the following error message received: Error: #<:ValidationException: {:errors=>{"record"=>["Can't unambiguously match {:reference_text=>\"1-2, 6*, 7*, 10-12\"} against schema types: [\"JSONModel(:note_index_item) object\"]. Resolve this by adding a 'jsonmodel_type' property to {:reference_text=>\"1-2, 6*, 7*, 10-12\"}"]}}> - Unhelpful date/title error: o A number of our finding aids failed to import for the following reason: Error: #<:ValidationException: {:errors=>{"dates"=>["one or more required (or enter a Title)"], "title"=>["must not be an empty string (or enter a Date)"]}}> o For some of the (usually very large) finding aids in this category we were unable to determine what was causing the error ? if the error message could give a line reference or other pointer that would be helpful! Review of imported EAD XML data in ArchivesSpace - element oddities: o Some finding aids have elements that comprise a of chronological dates and events, e.g.: ? Biographical Note DateEvent1870Born 31 May in West Melbourne, the son of Jessie and Harry Ehret Grover 1896Joined the Argus ?etc. o We expected this data to import into the ?Biographical / Historical? note field as a ?Chronology?. It does, but it is also duplicated, appearing a second time as the ?Biographical / Historical? note ?Sub Note?. o As well, in the ?Sub Note?, the ?Formatted? view does not recognise mixed content, or display any formatting, e.g. italicised titles aren?t displayed as italicised, there aren?t any line breaks, etc, i.e. the example text above appears as: ? DateEvent 1870 Born 31 May in West Melbourne, the son of Jessie and Harry Ehret Grover 1896 Joined the Argus ?etc. o And in the ?Chronology?, the ?Raw? view does not recognise sub-element tags. e.g. the text displays as: ? Joined the <title render="italic">Argus</title> - Display of encoding in the element: o elements usually contain elements, within which titles of works are encoded as elements, e.g.: ? <bibref>Bloggs, Jocasta. 'Bees and beekeeping', <title render="italic">Journal of Melittology, 1938. o The ?Raw? view of this data does not recognise sub-element tags, e.g. the text displays as: ? Bloggs, Jocasta. 'Bees and beekeeping', <title render="italic">Journal of Melittology</title>, 1938. - element display: o elements may contain sub-elements, e.g. The Triple Crown: the Paradox of the Papacy. The element imports into the ?Title? field, but unlike other fields there isn?t an option to toggle between the raw and formatted views, i.e. there isn?t an option to view the ?Title? text as The Triple Crown: the Paradox of the Papacy. - element display: o Text that is encoded in an element doesn?t translate to a clickable link in the ?Formatted? view, e.g. for the following ?Related material? note, the ?Raw? view is : ?

Papers of Grover's grandson, Michael Cannon, are held in the Manuscript Collection at MS 6205.

o But the ?Formatted? view appears as follows, without hyperlinking of the text ?MS 6205?: ? Papers of Grover's grandson, Michael Cannon, are held in the Manuscript Collection at MS 6205. - element duplication: o Most of our EAD XML finding aids have the note encoded as a child of the note rather than a sibling. In such cases the note is duplicated upon import ? the text appears both as part of the ?Scope note? note field and again in the ?Arrangement? note field. We would expect it to either import into the ?Scope note? note field as encoded, or to be removed from the ?Scope note? and put in the ?Arrangement? note. - element duplication: o As with the note, if a is encoded within the it is duplicated upon import, both in the ?Title? field and in the ?Dates? fields, rather than either one or the other. EAD XML export from ArchivesSpace - element missing: o The element isn?t included in the export. - Incomplete export: o Sometimes the EAD XML file is incomplete - one file contained only the collection-level data and the contents of part of Series 1 (ignoring the remainder of Series 1 and the other 26 series in the collection). We couldn?t work out what went wrong. - Sub-elements not encoded as elements: o Some sub-elements aren?t recognised as elements, e.g. a containing text exported as: ? <emph render="underline">Across the Creek, an Australian visits N.Z.</emph> - Paragraphs not encoded as separate paragraphs: o Some notes in ArchivesSpace comprise multiple paragraphs of text and are displayed as such on the screen, even though the paragraphs aren?t encoded as

elements. Upon export these paragraphs aren?t recognised as separate paragraphs, instead all paragraphs are merged together, e.g. the following two paragraphs are treated as a single paragraph: ?

Personal papers and photographs and biographical newspaper cuttings, manuscripts, typed and drafts, of several works, Sunbeam letters, business letters and magazines, most of which contain articles and stories by author. School note book 1887, printed diagram of Battle of Waterloo, map of England with countries marked, with quotation of John Drinkwater, photographs with typed letter descriptions of world war I (mention of George Braund M.L.A. and Captain Bauge), photographs of Lady M. E. Jersey 1905, George Meredeth, a legal group, Ethel Turner April 1926, W.P. Turner, newspaper cuttings, including some biographical, several newspapers, two note books with poetry, newspaper cuttings and written copies, and miscellaneous personal articles.

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URL: From Chris.Fitzpatrick at lyrasis.org Mon Jul 14 10:53:52 2014 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Mon, 14 Jul 2014 14:53:52 +0000 Subject: [Archivesspace_Users_Group] Problems with deleting multiple location records In-Reply-To: <1444518410.33241028.1405105090387.JavaMail.root@mail.gatech.edu> References: <1652530119.33239674.1405104913891.JavaMail.root@mail.gatech.edu>, <1444518410.33241028.1405105090387.JavaMail.root@mail.gatech.edu> Message-ID: <1405349631085.34596@lyrasis.org> Hi, Do you want to delete all your location records or is 350 a subset of all your location records? b,chris Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Thompson, Jody A Sent: Friday, July 11, 2014 8:58 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Problems with deleting multiple location records Hello. I batch loaded over 350 location records and need to delete all of them. I am able to delete them individually but want to delete multiple records at one time. Can someone please tell me how to do this? Thank you. Jody Thompson -- Jody Lloyd Thompson Head, Archives and Records Management Dept. Library & Learning Excellence Georgia Institute of Technology Atlanta, Georgia 30332-0900 t:404-894-9626 f:404-894-9421 www.library.gatech.edu/archives/ _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group From jody.thompson at library.gatech.edu Mon Jul 14 11:19:50 2014 From: jody.thompson at library.gatech.edu (Thompson, Jody A) Date: Mon, 14 Jul 2014 11:19:50 -0400 (EDT) Subject: [Archivesspace_Users_Group] Problems with deleting multiple location records In-Reply-To: <1405349631085.34596@lyrasis.org> Message-ID: <1174306849.35263899.1405351190983.JavaMail.root@mail.gatech.edu> Hello. Currently, it's for a subset of all our locations, but in the future, we'll need to know how to delete all location records as we'll be going through a renovation. So, it would be great to know how to do both. Thank you, Jody ----- Original Message ----- From: "Chris Fitzpatrick" To: "archivesspace users group" Sent: Monday, July 14, 2014 10:53:52 AM Subject: Re: [Archivesspace_Users_Group] Problems with deleting multiple location records Hi, Do you want to delete all your location records or is 350 a subset of all your location records? b,chris Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Thompson, Jody A Sent: Friday, July 11, 2014 8:58 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Problems with deleting multiple location records Hello. I batch loaded over 350 location records and need to delete all of them. I am able to delete them individually but want to delete multiple records at one time. Can someone please tell me how to do this? Thank you. Jody Thompson -- Jody Lloyd Thompson Head, Archives and Records Management Dept. Library & Learning Excellence Georgia Institute of Technology Atlanta, Georgia 30332-0900 t:404-894-9626 f:404-894-9421 www.library.gatech.edu/archives/ _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Jody Lloyd Thompson Head, Archives and Records Management Dept. Library & Learning Excellence Georgia Institute of Technology Atlanta, Georgia 30332-0900 t:404-894-9626 f:404-894-9421 www.library.gatech.edu/archives/ From PGalligan at rockarch.org Mon Jul 14 13:44:22 2014 From: PGalligan at rockarch.org (Galligan, Patrick) Date: Mon, 14 Jul 2014 13:44:22 -0400 Subject: [Archivesspace_Users_Group] Contributions Event Type Message-ID: Hi all, I was looking through Premis and AS documentation, but could not find a definition for the "Contribution" Event Type. Does anyone know its use/definition? We're trying to put some internal documentation together, and I'd love to have a better idea of what this term specifically refers to. Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 -------------- next part -------------- An HTML attachment was scrubbed... URL: From mkottman at ku.edu Mon Jul 14 15:06:16 2014 From: mkottman at ku.edu (Kottman, Miloche) Date: Mon, 14 Jul 2014 19:06:16 +0000 Subject: [Archivesspace_Users_Group] Fields carried over to resource record when spawning Message-ID: <220B4CB68E19834D965E60AC94D69BD823E0224C@EXCH10-MBX-05.home.ku.edu> I've been working with Accession records in the Sandbox (version 1.0.9) to see what fields are transferred to the resource record when "spawning". The documentation indicates only the following fields are mapped to the resource record AND the documentation points out that Deaccession records linked to accession records are not transferred. Accession record (field labels) Resource record (field labels) Identifier (linked under Related Accessions) Title Title Content Description Note Type="Scope and content note" Condition Description Note Type="General physical description note" Linked sub-records: * Dates * Extents * Rights Linked sub-records: * Dates * Extents * Rights Linked records: * Accession to Resource Names * Subjects Linked records: * Resource to Accession Names * Subjects However... When I spawned a record this morning, the following additional sections from the accession record were pulled into the resource record verbatim: * Instances * Deaccessions * Collection management * User Defined I didn't have a Classifications field in the accession record but it's likely it would have transferred also. Is this behavior a bug or a feature? --Miloche Kottman University of Kansas Libraries -------------- next part -------------- An HTML attachment was scrubbed... URL: From PGalligan at rockarch.org Mon Jul 14 16:36:42 2014 From: PGalligan at rockarch.org (Galligan, Patrick) Date: Mon, 14 Jul 2014 16:36:42 -0400 Subject: [Archivesspace_Users_Group] Change link in "View Published" buttons? Message-ID: Another question here. I'm having trouble getting the "View Published" buttons to point to the correct location (not localhost). Can these changes be made through the config.rb file, or do I have to change some of the en.yml files for the public and frontend? Appreciate any guidance on this one. Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 -------------- next part -------------- An HTML attachment was scrubbed... URL: From sdm7g at virginia.edu Mon Jul 14 16:45:51 2014 From: sdm7g at virginia.edu (Steven Majewski) Date: Mon, 14 Jul 2014 16:45:51 -0400 Subject: [Archivesspace_Users_Group] Change link in "View Published" buttons? In-Reply-To: References: Message-ID: <7F5B5038-A16E-441E-A58A-B306C16A94DD@virginia.edu> On Jul 14, 2014, at 4:36 PM, Galligan, Patrick wrote: > Another question here. > > I?m having trouble getting the ?View Published? buttons to point to the correct location (not localhost). Can these changes be made through the config.rb file, or do I have to change some of the en.yml files for the public and frontend? > > Appreciate any guidance on this one. > I asked this question earlier and Mark answered: ? Steve Majewski On May 30, 2014, at 1:07 PM, Mark Cooper wrote: > Hi Steve, > > Those links use the settings defined for: > > ## recommended that you record those URLs in your configuration > #AppConfig[:frontend_proxy_url] = proc { AppConfig[:frontend_url] } > #AppConfig[:public_proxy_url] = proc { AppConfig[:public_url] } > > The proxy urls by default use the values as defined for AppConfig[:frontend_url] and AppConfig[:public_url]. So you could edit the value in either place, although if you're going to be using a proxy you'll want to set the proxy values directly and not fallback on the default (proc) way of setting the values. > > It's highly recommended to set those values to something other than the default (localhost) otherwise you'll miss some functionality that uses the proxy values (such as edit links in the public interface) -- but I'm not sure that's suggested anywhere aside from the comments in the config file, so it looks like a README update to make that more clear would be a good thing. > > Mark > -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: smime.p7s Type: application/pkcs7-signature Size: 4943 bytes Desc: not available URL: From Karla.Irwin at unlv.edu Mon Jul 14 18:04:54 2014 From: Karla.Irwin at unlv.edu (Karla.Irwin at unlv.edu) Date: Mon, 14 Jul 2014 15:04:54 -0700 Subject: [Archivesspace_Users_Group] Publish/Unpublish Message-ID: I have a question about the "Publish" feature that is also related to a post on the listserv back in March. Here is an excerpt: "is there a way to bulk update records to be published or unpublished, or a thought to providing this functionality in the future?" I looked in Pivotal Tracker to see if there was any story created for this but I couldn't seem to find one (please point me in the right direction if I am wrong.) We are also very interested in this capability. We have some finding aids that were manually entered (not a migration) and in some cases "Publish" was not selected for any or all of the components. But we do want the entirety of the collection to be published and there is no way to easily allow for that--only by going back and individually selecting each component to Publish seems to be the only way to accomplish this. It would be helpful if we only had to select "Publish" on the collection level and it would default to Publish everywhere else. At this point it is much easier to de-select the components that we would not wish to be published if necessary. Again, please let me know if I am missing something in the "Stories" or otherwise. Thanks! Karla Irwin Special Collections Librarian University Libraries, University of Nevada, Las Vegas karla.irwin at unlv.edu 702-895-2245 -------------- next part -------------- An HTML attachment was scrubbed... URL: From Chris.Fitzpatrick at lyrasis.org Tue Jul 15 08:51:00 2014 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Tue, 15 Jul 2014 12:51:00 +0000 Subject: [Archivesspace_Users_Group] Problems with deleting multiple location records In-Reply-To: <1174306849.35263899.1405351190983.JavaMail.root@mail.gatech.edu> References: <1405349631085.34596@lyrasis.org>, <1174306849.35263899.1405351190983.JavaMail.root@mail.gatech.edu> Message-ID: <1405428660244.7889@lyrasis.org> Hi Jody, Yes, bulk delete features is a feature that has been requested... For now, the two ways off the top of my head to do this would be to either a) delete the records in the database then trigger a total reindex by deleting the data/indexer_state directory in archivesspace b) write a script to delete the locations in the backend I wrote a ruby script here : https://gist.github.com/3db6e6c9313be8f2096f.git You will probably need to change the BACKEND_URL, USER, and PASSWORD values to match your own. When run without any paramters added, the script will generate a CSV file with all your locations to review. You can use that review CSV file to make a CSV file of locations you want to delete, then rerun the script with a parameter added to point to your new CSV file. It will delete all the location uris provided in that CSV file. Does that make sense? Let me know if you have any questions... b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Thompson, Jody A Sent: Monday, July 14, 2014 5:19 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problems with deleting multiple location records Hello. Currently, it's for a subset of all our locations, but in the future, we'll need to know how to delete all location records as we'll be going through a renovation. So, it would be great to know how to do both. Thank you, Jody ----- Original Message ----- From: "Chris Fitzpatrick" To: "archivesspace users group" Sent: Monday, July 14, 2014 10:53:52 AM Subject: Re: [Archivesspace_Users_Group] Problems with deleting multiple location records Hi, Do you want to delete all your location records or is 350 a subset of all your location records? b,chris Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Thompson, Jody A Sent: Friday, July 11, 2014 8:58 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Problems with deleting multiple location records Hello. I batch loaded over 350 location records and need to delete all of them. I am able to delete them individually but want to delete multiple records at one time. Can someone please tell me how to do this? Thank you. Jody Thompson -- Jody Lloyd Thompson Head, Archives and Records Management Dept. Library & Learning Excellence Georgia Institute of Technology Atlanta, Georgia 30332-0900 t:404-894-9626 f:404-894-9421 www.library.gatech.edu/archives/ _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Jody Lloyd Thompson Head, Archives and Records Management Dept. Library & Learning Excellence Georgia Institute of Technology Atlanta, Georgia 30332-0900 t:404-894-9626 f:404-894-9421 www.library.gatech.edu/archives/ _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group From Chris.Fitzpatrick at lyrasis.org Tue Jul 15 08:51:45 2014 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Tue, 15 Jul 2014 12:51:45 +0000 Subject: [Archivesspace_Users_Group] Problems with deleting multiple location records In-Reply-To: <1405428660244.7889@lyrasis.org> References: <1405349631085.34596@lyrasis.org>, <1174306849.35263899.1405351190983.JavaMail.root@mail.gatech.edu>, <1405428660244.7889@lyrasis.org> Message-ID: <1405428704425.66937@lyrasis.org> Opps, didn't mean to send the GIT url...the web url is : https://gist.github.com/cfitz/3db6e6c9313be8f2096f b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________________ From: Chris Fitzpatrick Sent: Tuesday, July 15, 2014 2:51 PM To: Archivesspace Users Group Subject: RE: [Archivesspace_Users_Group] Problems with deleting multiple location records Hi Jody, Yes, bulk delete features is a feature that has been requested... For now, the two ways off the top of my head to do this would be to either a) delete the records in the database then trigger a total reindex by deleting the data/indexer_state directory in archivesspace b) write a script to delete the locations in the backend I wrote a ruby script here : https://gist.github.com/3db6e6c9313be8f2096f.git You will probably need to change the BACKEND_URL, USER, and PASSWORD values to match your own. When run without any paramters added, the script will generate a CSV file with all your locations to review. You can use that review CSV file to make a CSV file of locations you want to delete, then rerun the script with a parameter added to point to your new CSV file. It will delete all the location uris provided in that CSV file. Does that make sense? Let me know if you have any questions... b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Thompson, Jody A Sent: Monday, July 14, 2014 5:19 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problems with deleting multiple location records Hello. Currently, it's for a subset of all our locations, but in the future, we'll need to know how to delete all location records as we'll be going through a renovation. So, it would be great to know how to do both. Thank you, Jody ----- Original Message ----- From: "Chris Fitzpatrick" To: "archivesspace users group" Sent: Monday, July 14, 2014 10:53:52 AM Subject: Re: [Archivesspace_Users_Group] Problems with deleting multiple location records Hi, Do you want to delete all your location records or is 350 a subset of all your location records? b,chris Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Thompson, Jody A Sent: Friday, July 11, 2014 8:58 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Problems with deleting multiple location records Hello. I batch loaded over 350 location records and need to delete all of them. I am able to delete them individually but want to delete multiple records at one time. Can someone please tell me how to do this? Thank you. Jody Thompson -- Jody Lloyd Thompson Head, Archives and Records Management Dept. Library & Learning Excellence Georgia Institute of Technology Atlanta, Georgia 30332-0900 t:404-894-9626 f:404-894-9421 www.library.gatech.edu/archives/ _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Jody Lloyd Thompson Head, Archives and Records Management Dept. Library & Learning Excellence Georgia Institute of Technology Atlanta, Georgia 30332-0900 t:404-894-9626 f:404-894-9421 www.library.gatech.edu/archives/ _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group From ns96 at nyu.edu Tue Jul 15 11:28:33 2014 From: ns96 at nyu.edu (Nathan Stevens) Date: Tue, 15 Jul 2014 11:28:33 -0400 Subject: [Archivesspace_Users_Group] Subjects and Names on Public Interface In-Reply-To: <35E2A8E8997F6C48A5D5FC21602BDEB673024092@CAD-EX1.campusad.msu.edu> References: <35E2A8E8997F6C48A5D5FC21602BDEB673024092@CAD-EX1.campusad.msu.edu> Message-ID: You need to look at the ASpace log file (log/archivesspace.out) file to see if the records are being indexed, or if there is any errors. Also messages like these should be sent to Archives Space User group ( achivesspace_users_group at lyralists.lyrasis.org), and not to me directly, since many users have seen this when their records are not yet indexed. On Tue, Jul 15, 2014 at 11:15 AM, Busch, Ed wrote: > Hi- > > > > Here?s some more puzzlers for me: in the Migration tool I only have > Digital Objects and Resources selected to Publish. In the Public Interface > I see 12 Subjects and 31 Names. I?m also not seeing any Collections in the > Public interface. The URL is http://uas.test.lib.msu.edu:8081 > > > > > > On the staff interface, I?m only seeing 778 resources out of 3171 that > migrated. The IT person restarted processes yesterday but no change. Is > there a log or logs I could direct him to for clues? > > > > Thanks! > > > > Ed Busch > > Electronic Records Archivist > > University Archives & Historical Collections > > Michigan State University > > 517.884.6438. > > buschedw at msu.edu > > > > > -- Nathan Stevens Programmer/Analyst Digital Library Technology Services New York University 1212-998-2653 ns96 at nyu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From buschedw at msu.edu Tue Jul 15 12:15:30 2014 From: buschedw at msu.edu (Busch, Ed) Date: Tue, 15 Jul 2014 16:15:30 +0000 Subject: [Archivesspace_Users_Group] Subjects and Names showing up in Public Interface Message-ID: <35E2A8E8997F6C48A5D5FC21602BDEB6730241E9@CAD-EX1.campusad.msu.edu> Dear User Group Members, In the AT Migration tool I selected Digital Objects and Resources to Publish. In the Public Interface I see 12 Subjects and 31 Names. Why am I seeing these here? The rest of the Names and Subjects are only viewable on the staff interface. What's even odder is that when I select one of these Names or Subjects, for example George Perles, the Name record that displays is Krishnamurthi, S. Another example is selecting Delta Sigma Phi and the Name that is displayed is Michigan Hospital Association. Subjects on the Public interface are also doing the same; the selected subject does not match what is displayed. Any ideas on what is making these mis-linked? Ed Busch MSU ARchives -------------- next part -------------- An HTML attachment was scrubbed... URL: From ns96 at nyu.edu Tue Jul 15 13:39:29 2014 From: ns96 at nyu.edu (Nathan Stevens) Date: Tue, 15 Jul 2014 13:39:29 -0400 Subject: [Archivesspace_Users_Group] Subjects and Names showing up in Public Interface In-Reply-To: <35E2A8E8997F6C48A5D5FC21602BDEB6730241E9@CAD-EX1.campusad.msu.edu> References: <35E2A8E8997F6C48A5D5FC21602BDEB6730241E9@CAD-EX1.campusad.msu.edu> Message-ID: Sounds like the index needs to be re-done. 1. Stop ASpace 2. Delete the ["archivesspace install directory"/data/indexer_state] directory 3. Delete the ["archivesspace install directory"/data/solr_index] directory 4. Restart ASpace and wait for index to complete. You can check the ASpace log ["archivesspace install directory"/logs/archivesspace.out] to see if there are any errors during the re-indexing. On Tue, Jul 15, 2014 at 12:15 PM, Busch, Ed wrote: > Dear User Group Members, > > > > In the AT Migration tool I selected Digital Objects and Resources to > Publish. In the Public Interface I see 12 Subjects and 31 Names. Why am I > seeing these here? The rest of the Names and Subjects are only viewable on > the staff interface. > > > > What?s even odder is that when I select one of these Names or Subjects, > for example George Perles, the Name record that displays is Krishnamurthi, > S. Another example is selecting Delta Sigma Phi and the Name that is > displayed is Michigan Hospital Association. Subjects on the Public > interface are also doing the same; the selected subject does not match what > is displayed. Any ideas on what is making these mis-linked? > > > > > > Ed Busch > > MSU ARchives > > > > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -- Nathan Stevens Programmer/Analyst Digital Library Technology Services New York University 1212-998-2653 ns96 at nyu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From Chris.Fitzpatrick at lyrasis.org Tue Jul 15 13:49:04 2014 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Tue, 15 Jul 2014 17:49:04 +0000 Subject: [Archivesspace_Users_Group] Subjects and Names on Public Interface In-Reply-To: References: <35E2A8E8997F6C48A5D5FC21602BDEB673024092@CAD-EX1.campusad.msu.edu>, Message-ID: Hi Ed, It sounds like your index is out of sync. Can you delete the indexer_state file in your archivesspace/data directory to trigger a reindex and see if that resolves this? B,Chris ----- Reply message ----- From: "Nathan Stevens" To: "Busch, Ed" Cc: "Brad Westbrook" , "Chris Fitzpatrick" , "Archivesspace Users Group" Subject: Subjects and Names on Public Interface Date: Tue, Jul 15, 2014 17:28 You need to look at the ASpace log file (log/archivesspace.out) file to see if the records are being indexed, or if there is any errors. Also messages like these should be sent to Archives Space User group (achivesspace_users_group at lyralists.lyrasis.org), and not to me directly, since many users have seen this when their records are not yet indexed. On Tue, Jul 15, 2014 at 11:15 AM, Busch, Ed > wrote: Hi- Here's some more puzzlers for me: in the Migration tool I only have Digital Objects and Resources selected to Publish. In the Public Interface I see 12 Subjects and 31 Names. I'm also not seeing any Collections in the Public interface. The URL is http://uas.test.lib.msu.edu:8081 On the staff interface, I'm only seeing 778 resources out of 3171 that migrated. The IT person restarted processes yesterday but no change. Is there a log or logs I could direct him to for clues? Thanks! Ed Busch Electronic Records Archivist University Archives & Historical Collections Michigan State University 517.884.6438. buschedw at msu.edu -- Nathan Stevens Programmer/Analyst Digital Library Technology Services New York University 1212-998-2653 ns96 at nyu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From buschedw at msu.edu Wed Jul 16 08:41:44 2014 From: buschedw at msu.edu (Busch, Ed) Date: Wed, 16 Jul 2014 12:41:44 +0000 Subject: [Archivesspace_Users_Group] Subjects and Names on Public Interface In-Reply-To: References: <35E2A8E8997F6C48A5D5FC21602BDEB673024092@CAD-EX1.campusad.msu.edu>, Message-ID: <35E2A8E8997F6C48A5D5FC21602BDEB673028F53@CAD-EX2.campusad.msu.edu> Thanks, that fixed a lot of the problems. I'm still seeing _some_ Subjects on the Public interface side when I did not have them selected in the Migrator to Publish (default setting). So, how does that work? What does not selecting Subjects in the Migrator really do? It seems like I would want Subjects Thanks! Ed Busch Electronic Records Archivist University Archives & Historical Collections Michigan State University From: Chris Fitzpatrick [mailto:Chris.Fitzpatrick at lyrasis.org] Sent: Tuesday, July 15, 2014 1:49 PM To: ns96 at nyu.edu; Busch, Ed Cc: Brad Westbrook; Chris Fitzpatrick; Archivesspace Users Group Subject: Re: Subjects and Names on Public Interface Hi Ed, It sounds like your index is out of sync. Can you delete the indexer_state file in your archivesspace/data directory to trigger a reindex and see if that resolves this? B,Chris ----- Reply message ----- From: "Nathan Stevens" > To: "Busch, Ed" > Cc: "Brad Westbrook" >, "Chris Fitzpatrick" >, "Archivesspace Users Group" > Subject: Subjects and Names on Public Interface Date: Tue, Jul 15, 2014 17:28 You need to look at the ASpace log file (log/archivesspace.out) file to see if the records are being indexed, or if there is any errors. Also messages like these should be sent to Archives Space User group (achivesspace_users_group at lyralists.lyrasis.org), and not to me directly, since many users have seen this when their records are not yet indexed. On Tue, Jul 15, 2014 at 11:15 AM, Busch, Ed > wrote: Hi- Here's some more puzzlers for me: in the Migration tool I only have Digital Objects and Resources selected to Publish. In the Public Interface I see 12 Subjects and 31 Names. I'm also not seeing any Collections in the Public interface. The URL is http://uas.test.lib.msu.edu:8081 On the staff interface, I'm only seeing 778 resources out of 3171 that migrated. The IT person restarted processes yesterday but no change. Is there a log or logs I could direct him to for clues? Thanks! Ed Busch Electronic Records Archivist University Archives & Historical Collections Michigan State University 517.884.6438. buschedw at msu.edu -- Nathan Stevens Programmer/Analyst Digital Library Technology Services New York University 1212-998-2653 ns96 at nyu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From PGalligan at rockarch.org Wed Jul 16 10:36:55 2014 From: PGalligan at rockarch.org (Galligan, Patrick) Date: Wed, 16 Jul 2014 10:36:55 -0400 Subject: [Archivesspace_Users_Group] Contributions Event Type In-Reply-To: References: Message-ID: I just wanted to bump the below question from Monday. What were the AS team envisioning for the term's use in the Event Types. Thanks! Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 ------------------------------ Message: 3 Date: Mon, 14 Jul 2014 13:44:22 -0400 From: "Galligan, Patrick" To: "archivesspace_users_group at lyralists.lyrasis.org" Subject: [Archivesspace_Users_Group] Contributions Event Type Message-ID: Content-Type: text/plain; charset="us-ascii" Hi all, I was looking through Premis and AS documentation, but could not find a definition for the "Contribution" Event Type. Does anyone know its use/definition? We're trying to put some internal documentation together, and I'd love to have a better idea of what this term specifically refers to. Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 From Scott.Renton at ed.ac.uk Wed Jul 16 10:37:41 2014 From: Scott.Renton at ed.ac.uk (RENTON Scott) Date: Wed, 16 Jul 2014 14:37:41 +0000 Subject: [Archivesspace_Users_Group] / replaced by _ In-Reply-To: Message-ID: Hi folks I've been alerted to a minor issue from the EAD import: Contents of element - its separator values/punctuation change on import, e.g. "Coll-31/2/EC.49" becomes "Coll_31_2_EC_49". The slash is an integral part of the departmental unitid- is it possible to implement a fix to preserve slashes in certain instances? Cheers Scott Scott Renton Systems Developer, Library & University Collections 24 Buccleuch Place, 2nd Floor Right tel: 515219 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- An embedded and charset-unspecified text was scrubbed... Name: not available URL: From ns96 at nyu.edu Wed Jul 16 10:43:40 2014 From: ns96 at nyu.edu (Nathan Stevens) Date: Wed, 16 Jul 2014 10:43:40 -0400 Subject: [Archivesspace_Users_Group] Subjects and Names on Public Interface In-Reply-To: <35E2A8E8997F6C48A5D5FC21602BDEB673028F53@CAD-EX2.campusad.msu.edu> References: <35E2A8E8997F6C48A5D5FC21602BDEB673024092@CAD-EX1.campusad.msu.edu> <35E2A8E8997F6C48A5D5FC21602BDEB673028F53@CAD-EX2.campusad.msu.edu> Message-ID: Not select subjects in the Migration tool should use the default ASpace publish setting which I think is not to publish it in the public interface. Selecting it would override the default ASpace setting and publish them. On Wed, Jul 16, 2014 at 8:41 AM, Busch, Ed wrote: > Thanks, that fixed a lot of the problems. > > > > I?m still seeing _*some*_ Subjects on the Public interface side when I > did not have them selected in the Migrator to Publish (default setting). > So, how does that work? What does not selecting Subjects in the Migrator > really do? It seems like I would want Subjects > > > > Thanks! > > > > Ed Busch > > Electronic Records Archivist > > University Archives & Historical Collections > > Michigan State University > > > > > > *From:* Chris Fitzpatrick [mailto:Chris.Fitzpatrick at lyrasis.org] > *Sent:* Tuesday, July 15, 2014 1:49 PM > *To:* ns96 at nyu.edu; Busch, Ed > *Cc:* Brad Westbrook; Chris Fitzpatrick; Archivesspace Users Group > *Subject:* Re: Subjects and Names on Public Interface > > > > > > Hi Ed, > > > > It sounds like your index is out of sync. Can you delete the indexer_state > file in your archivesspace/data directory to trigger a reindex and see if > that resolves this? > > > > B,Chris > > > > > > ----- Reply message ----- > From: "Nathan Stevens" > To: "Busch, Ed" > Cc: "Brad Westbrook" , "Chris Fitzpatrick" < > Chris.Fitzpatrick at lyrasis.org>, "Archivesspace Users Group" < > archivesspace_users_group at lyralists.lyrasis.org> > Subject: Subjects and Names on Public Interface > Date: Tue, Jul 15, 2014 17:28 > > > > You need to look at the ASpace log file (log/archivesspace.out) file to > see if the records are being indexed, or if there is any errors. > > Also messages like these should be sent to Archives Space User group ( > achivesspace_users_group at lyralists.lyrasis.org), and not to me directly, > since many users have seen this when their records are not yet indexed. > > > > On Tue, Jul 15, 2014 at 11:15 AM, Busch, Ed wrote: > > Hi- > > > > Here?s some more puzzlers for me: in the Migration tool I only have > Digital Objects and Resources selected to Publish. In the Public Interface > I see 12 Subjects and 31 Names. I?m also not seeing any Collections in the > Public interface. The URL is http://uas.test.lib.msu.edu:8081 > > > > > > On the staff interface, I?m only seeing 778 resources out of 3171 that > migrated. The IT person restarted processes yesterday but no change. Is > there a log or logs I could direct him to for clues? > > > > Thanks! > > > > Ed Busch > > Electronic Records Archivist > > University Archives & Historical Collections > > Michigan State University > > 517.884.6438. > > buschedw at msu.edu > > > > > > > > > -- > Nathan Stevens > Programmer/Analyst > Digital Library Technology Services > New York University > > 1212-998-2653 > ns96 at nyu.edu > -- Nathan Stevens Programmer/Analyst Digital Library Technology Services New York University 1212-998-2653 ns96 at nyu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From ktasker at library.berkeley.edu Wed Jul 16 13:10:37 2014 From: ktasker at library.berkeley.edu (Kate Tasker) Date: Wed, 16 Jul 2014 10:10:37 -0700 Subject: [Archivesspace_Users_Group] [ArchivesSpace_Users_Group] / replaced by _ Message-ID: Hi Scott (and List), We've encountered a related behavior during EAD export. Separators in the form of periods (.) are added to to set off each section of the Resource Record Identifier. I imagine it's a useful feature for many users, but in our case as well punctuation is an integral part of the collection ID. For now we're manually editing the XML to remove the additional period separators. If there's a way in the future to make these separators optional on import/export of EAD, we'd love to see that! Best, Kate Kate Tasker Digital Archivist The Bancroft Library University of California Berkeley, CA 94720-6000 On Wed, Jul 16, 2014 at 8:14 AM, < archivesspace_users_group-request at lyralists.lyrasis.org> wrote: > Send Archivesspace_Users_Group mailing list submissions to > archivesspace_users_group at lyralists.lyrasis.org > > To subscribe or unsubscribe via the World Wide Web, visit > > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > or, via email, send a message with subject or body 'help' to > archivesspace_users_group-request at lyralists.lyrasis.org > > You can reach the person managing the list at > archivesspace_users_group-owner at lyralists.lyrasis.org > > When replying, please edit your Subject line so it is more specific > than "Re: Contents of Archivesspace_Users_Group digest..." > > > Today's Topics: > > 1. Re: Subjects and Names on Public Interface (Busch, Ed) > 2. Re: Contributions Event Type (Galligan, Patrick) > 3. / replaced by _ (RENTON Scott) > 4. Re: Subjects and Names on Public Interface (Nathan Stevens) > > > ---------------------------------------------------------------------- > > Message: 1 > Date: Wed, 16 Jul 2014 12:41:44 +0000 > From: "Busch, Ed" > To: Chris Fitzpatrick , "ns96 at nyu.edu" > > Cc: Archivesspace Users Group > > Subject: Re: [Archivesspace_Users_Group] Subjects and Names on Public > Interface > Message-ID: > <35E2A8E8997F6C48A5D5FC21602BDEB673028F53 at CAD-EX2.campusad.msu.edu > > > Content-Type: text/plain; charset="us-ascii" > > Thanks, that fixed a lot of the problems. > > I'm still seeing _some_ Subjects on the Public interface side when I did > not have them selected in the Migrator to Publish (default setting). So, > how does that work? What does not selecting Subjects in the Migrator really > do? It seems like I would want Subjects > > Thanks! > > Ed Busch > Electronic Records Archivist > University Archives & Historical Collections > Michigan State University > > > From: Chris Fitzpatrick [mailto:Chris.Fitzpatrick at lyrasis.org] > Sent: Tuesday, July 15, 2014 1:49 PM > To: ns96 at nyu.edu; Busch, Ed > Cc: Brad Westbrook; Chris Fitzpatrick; Archivesspace Users Group > Subject: Re: Subjects and Names on Public Interface > > > Hi Ed, > > It sounds like your index is out of sync. Can you delete the indexer_state > file in your archivesspace/data directory to trigger a reindex and see if > that resolves this? > > B,Chris > > > ----- Reply message ----- > From: "Nathan Stevens" > > To: "Busch, Ed" > > Cc: "Brad Westbrook" brad.westbrook at lyrasis.org>>, "Chris Fitzpatrick" < > Chris.Fitzpatrick at lyrasis.org>, > "Archivesspace Users Group" < > archivesspace_users_group at lyralists.lyrasis.org archivesspace_users_group at lyralists.lyrasis.org>> > Subject: Subjects and Names on Public Interface > Date: Tue, Jul 15, 2014 17:28 > > You need to look at the ASpace log file (log/archivesspace.out) file to > see if the records are being indexed, or if there is any errors. > Also messages like these should be sent to Archives Space User group ( > achivesspace_users_group at lyralists.lyrasis.org achivesspace_users_group at lyralists.lyrasis.org>), and not to me directly, > since many users have seen this when their records are not yet indexed. > > On Tue, Jul 15, 2014 at 11:15 AM, Busch, Ed buschedw at msu.edu>> wrote: > Hi- > > Here's some more puzzlers for me: in the Migration tool I only have > Digital Objects and Resources selected to Publish. In the Public Interface > I see 12 Subjects and 31 Names. I'm also not seeing any Collections in the > Public interface. The URL is http://uas.test.lib.msu.edu:8081 > > > On the staff interface, I'm only seeing 778 resources out of 3171 that > migrated. The IT person restarted processes yesterday but no change. Is > there a log or logs I could direct him to for clues? > > Thanks! > > Ed Busch > Electronic Records Archivist > University Archives & Historical Collections > Michigan State University > 517.884.6438. > buschedw at msu.edu > > > > > > -- > Nathan Stevens > Programmer/Analyst > Digital Library Technology Services > New York University > > 1212-998-2653 > ns96 at nyu.edu > -------------- next part -------------- > An HTML attachment was scrubbed... > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140716/e0baf3a1/attachment-0001.html > > > > ------------------------------ > > Message: 2 > Date: Wed, 16 Jul 2014 10:36:55 -0400 > From: "Galligan, Patrick" > To: "archivesspace_users_group at lyralists.lyrasis.org" > > Subject: Re: [Archivesspace_Users_Group] Contributions Event Type > Message-ID: > Content-Type: text/plain; charset="us-ascii" > > I just wanted to bump the below question from Monday. > > What were the AS team envisioning for the term's use in the Event Types. > > Thanks! > > Patrick Galligan > Rockefeller Archive Center > Assistant Digital Archivist > 914-366-6386 > > ------------------------------ > > Message: 3 > Date: Mon, 14 Jul 2014 13:44:22 -0400 > From: "Galligan, Patrick" > To: "archivesspace_users_group at lyralists.lyrasis.org" > > Subject: [Archivesspace_Users_Group] Contributions Event Type > Message-ID: > Content-Type: text/plain; charset="us-ascii" > > Hi all, > > I was looking through Premis and AS documentation, but could not find a > definition for the "Contribution" Event Type. > > Does anyone know its use/definition? We're trying to put some internal > documentation together, and I'd love to have a better idea of what this > term specifically refers to. > > Patrick Galligan > Rockefeller Archive Center > Assistant Digital Archivist > 914-366-6386 > > > > ------------------------------ > > Message: 3 > Date: Wed, 16 Jul 2014 14:37:41 +0000 > From: RENTON Scott > To: Archivesspace Users Group > > Subject: [Archivesspace_Users_Group] / replaced by _ > Message-ID: > Content-Type: text/plain; charset="iso-8859-1" > > Hi folks > > I've been alerted to a minor issue from the EAD import: > > Contents of element - its separator values/punctuation change on > import, e.g. > > "Coll-31/2/EC.49" becomes "Coll_31_2_EC_49". > > The slash is an integral part of the departmental unitid- is it possible > to implement a fix to preserve slashes in certain instances? > > Cheers > Scott > > > Scott Renton > Systems Developer, Library & University Collections > 24 Buccleuch Place, 2nd Floor Right > tel: 515219 > > > -------------- next part -------------- > An HTML attachment was scrubbed... > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140716/96176f4f/attachment-0001.html > > > -------------- next part -------------- > An embedded and charset-unspecified text was scrubbed... > Name: not available > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140716/96176f4f/attachment-0001.ksh > > > > ------------------------------ > > Message: 4 > Date: Wed, 16 Jul 2014 10:43:40 -0400 > From: Nathan Stevens > To: "Busch, Ed" > Cc: Archivesspace Users Group > > Subject: Re: [Archivesspace_Users_Group] Subjects and Names on Public > Interface > Message-ID: > PB6Hw0njGs00ZhBCBbRNN07pEwy0RBnpqqCs6Bqi0y0w at mail.gmail.com> > Content-Type: text/plain; charset="utf-8" > > Not select subjects in the Migration tool should use the default ASpace > publish setting which I think is not to publish it in the public interface. > Selecting it would override the default ASpace setting and publish them. > > > On Wed, Jul 16, 2014 at 8:41 AM, Busch, Ed wrote: > > > Thanks, that fixed a lot of the problems. > > > > > > > > I?m still seeing _*some*_ Subjects on the Public interface side when I > > did not have them selected in the Migrator to Publish (default setting). > > So, how does that work? What does not selecting Subjects in the Migrator > > really do? It seems like I would want Subjects > > > > > > > > Thanks! > > > > > > > > Ed Busch > > > > Electronic Records Archivist > > > > University Archives & Historical Collections > > > > Michigan State University > > > > > > > > > > > > *From:* Chris Fitzpatrick [mailto:Chris.Fitzpatrick at lyrasis.org] > > *Sent:* Tuesday, July 15, 2014 1:49 PM > > *To:* ns96 at nyu.edu; Busch, Ed > > *Cc:* Brad Westbrook; Chris Fitzpatrick; Archivesspace Users Group > > *Subject:* Re: Subjects and Names on Public Interface > > > > > > > > > > > > Hi Ed, > > > > > > > > It sounds like your index is out of sync. Can you delete the > indexer_state > > file in your archivesspace/data directory to trigger a reindex and see if > > that resolves this? > > > > > > > > B,Chris > > > > > > > > > > > > ----- Reply message ----- > > From: "Nathan Stevens" > > To: "Busch, Ed" > > Cc: "Brad Westbrook" , "Chris Fitzpatrick" < > > Chris.Fitzpatrick at lyrasis.org>, "Archivesspace Users Group" < > > archivesspace_users_group at lyralists.lyrasis.org> > > Subject: Subjects and Names on Public Interface > > Date: Tue, Jul 15, 2014 17:28 > > > > > > > > You need to look at the ASpace log file (log/archivesspace.out) file to > > see if the records are being indexed, or if there is any errors. > > > > Also messages like these should be sent to Archives Space User group ( > > achivesspace_users_group at lyralists.lyrasis.org), and not to me directly, > > since many users have seen this when their records are not yet indexed. > > > > > > > > On Tue, Jul 15, 2014 at 11:15 AM, Busch, Ed wrote: > > > > Hi- > > > > > > > > Here?s some more puzzlers for me: in the Migration tool I only have > > Digital Objects and Resources selected to Publish. In the Public > Interface > > I see 12 Subjects and 31 Names. I?m also not seeing any Collections in > the > > Public interface. The URL is http://uas.test.lib.msu.edu:8081 > > > > > > > > > > > > On the staff interface, I?m only seeing 778 resources out of 3171 that > > migrated. The IT person restarted processes yesterday but no change. Is > > there a log or logs I could direct him to for clues? > > > > > > > > Thanks! > > > > > > > > Ed Busch > > > > Electronic Records Archivist > > > > University Archives & Historical Collections > > > > Michigan State University > > > > 517.884.6438. > > > > buschedw at msu.edu > > > > > > > > > > > > > > > > > > -- > > Nathan Stevens > > Programmer/Analyst > > Digital Library Technology Services > > New York University > > > > 1212-998-2653 > > ns96 at nyu.edu > > > > > > -- > Nathan Stevens > Programmer/Analyst > Digital Library Technology Services > New York University > > 1212-998-2653 > ns96 at nyu.edu > -------------- next part -------------- > An HTML attachment was scrubbed... > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140716/e35b4678/attachment.html > > > > ------------------------------ > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > > End of Archivesspace_Users_Group Digest, Vol 12, Issue 18 > ********************************************************* > -------------- next part -------------- An HTML attachment was scrubbed... URL: From buschedw at msu.edu Wed Jul 16 14:55:14 2014 From: buschedw at msu.edu (Busch, Ed) Date: Wed, 16 Jul 2014 18:55:14 +0000 Subject: [Archivesspace_Users_Group] Filtering in Accessions Message-ID: <35E2A8E8997F6C48A5D5FC21602BDEB67302A50E@CAD-EX2.campusad.msu.edu> Brad provided some help on how to add Identifier as a column in Accessions. I then entered in the Accessions Filter By box A-2014- with the intent of finding all the accessions with Identifiers with A-2014- but received much more. (see attached) We use the convention A.YYYY.nnnn for accessions number. In the migration from AT, this was changed to A-YYYY-nnnn. I'm trying to find the last number used so that I can create a new accession with the correct number. I can't just go to the last as our previous numbering system, UAnnnnn is there. So, why is it displaying so many results? I don't see any obvious matches that would make a match. And two, can we change the number of results displayed per page? Ed Busch Electronic Records Archivist University Archives & Historical Collections Michigan State University 517.884.6438. buschedw at msu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Filtering.jpg Type: image/jpeg Size: 303889 bytes Desc: Filtering.jpg URL: From smithkr at MIT.EDU Wed Jul 16 14:58:21 2014 From: smithkr at MIT.EDU (Kari R Smith) Date: Wed, 16 Jul 2014 18:58:21 +0000 Subject: [Archivesspace_Users_Group] Filtering in Accessions In-Reply-To: <35E2A8E8997F6C48A5D5FC21602BDEB67302A50E@CAD-EX2.campusad.msu.edu> References: <35E2A8E8997F6C48A5D5FC21602BDEB67302A50E@CAD-EX2.campusad.msu.edu> Message-ID: <29F559819ACA9A4FBF208407D4B63ABB931CD625@W92EXPO28.exchange.mit.edu> Hi Ed, Not sure if this is the answer, but you might try it. It seems that unless you use Boolean searching, you get all partial hits as well. Try "2014-*" in the search box and see if that narrows the results. Kari From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Busch, Ed Sent: Wednesday, July 16, 2014 2:55 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Filtering in Accessions Brad provided some help on how to add Identifier as a column in Accessions. I then entered in the Accessions Filter By box A-2014- with the intent of finding all the accessions with Identifiers with A-2014- but received much more. (see attached) We use the convention A.YYYY.nnnn for accessions number. In the migration from AT, this was changed to A-YYYY-nnnn. I'm trying to find the last number used so that I can create a new accession with the correct number. I can't just go to the last as our previous numbering system, UAnnnnn is there. So, why is it displaying so many results? I don't see any obvious matches that would make a match. And two, can we change the number of results displayed per page? Ed Busch Electronic Records Archivist University Archives & Historical Collections Michigan State University 517.884.6438. buschedw at msu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From buschedw at msu.edu Wed Jul 16 15:15:10 2014 From: buschedw at msu.edu (Busch, Ed) Date: Wed, 16 Jul 2014 19:15:10 +0000 Subject: [Archivesspace_Users_Group] AT tagging Message-ID: <35E2A8E8997F6C48A5D5FC21602BDEB67302A575@CAD-EX2.campusad.msu.edu> In Archivists Toolkit, we used the tagging function liberally in Resource Titles and Notes. When these are migrated to ASpace, the tagging is included but is displayed in the lists. For example East Landon Lantern publication is in the Resource list exactly this way. AT did not display the tags in the Resource list. See attached. Is this a known bug or will I need to clean this up manually? IS ASpace going to do anything with the tags? Ed Busch Electronic Records Archivist University Archives & Historical Collections Michigan State University 517.884.6438. buschedw at msu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: tags.jpg Type: image/jpeg Size: 311044 bytes Desc: tags.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: tag_AT copy.jpg Type: image/jpeg Size: 484224 bytes Desc: tag_AT copy.jpg URL: From SSchaefer at rockarch.org Wed Jul 16 15:18:24 2014 From: SSchaefer at rockarch.org (Schaefer, Sibyl) Date: Wed, 16 Jul 2014 15:18:24 -0400 Subject: [Archivesspace_Users_Group] FW: search behavior WAS Filtering in Accessions In-Reply-To: <10b50c182f474c70b822a9eb010928d6@DM2PR08MB351.namprd08.prod.outlook.com> Message-ID: Ed and Kari: Chris sent some info out on configuring Solr a while ago ? see below. Sibyl Schaefer Asst. Director, Head of Digital Programs Rockefeller Archive Center From: Chris Fitzpatrick > Reply-To: Archivesspace Users Group > Date: Fri, 18 Apr 2014 09:39:56 -0400 To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] search behavior Hi everyone, Just some quick technical notes on search... As you know, ArchivesSpace uses Solr for search indexing. It's pretty flexible, so you can always configure it to do things like use a specific operator or boost certain field values. You can see the documentation to do this here: ArchivesSpace uses the generic /select request handler, which you can edit in the solr_config.xml ( https://github.com/archivesspace/archivesspace/blob/master/solr/solrconfig.xml ) Here's the documentation on how to do that: https://wiki.apache.org/solr/SearchHandler?action=show&redirect=StandardRequestHandler https://wiki.apache.org/solr/ExtendedDisMax ( used in most queries to AS ) https://wiki.apache.org/solr/SolrQuerySyntax ( used in some of the advanced searches ) ? Currently, you can do use operators like "AND", "OR", "NOT", wildcard ( using * ), and fielded search ( "title:vard") in the search box. Or you can use the Advanced Search box. The LCNAF plugin is querying OCLC's service, so it is not being handled by ArchivesSpace's solr, and there is a ticket for it here => https://www.pivotaltracker.com/story/show/68863168 The query was not optimal, so we have done some work to improve it. This will be included in the next release, or you can upgade your plugin now using the code in github ( https://github.com/archivesspace/archivesspace/tree/master/plugins/lcnaf ) Let me know if you have any other questions... best, chris. Chris Fitzpatrick | chris.fitzpatrick at lyrasis.org Developer, ArchivesSpace http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Prom, Christopher John > Sent: Thursday, April 17, 2014 5:10 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] search behavior I have also noted major concerns over the search behavior, and about six weeks ago I entered several users stories related to search. While implementing these would not solve all of the problems, I do think they would be a good starting point: https://www.pivotaltracker.com/story/show/66466844 https://www.pivotaltracker.com/story/show/66505844 https://www.pivotaltracker.com/story/show/66466410 https://www.pivotaltracker.com/story/show/66462588 Chris Prom University of Illinois On Apr 17, 2014, at 9:53 AM, Galloway, Ed > wrote: All, I was about to write to the group to express this same concern but saw that Christine already did (see below) about a month ago, but it received no reply. Is the search behavior being addressed as she suggests? Thanks, Ed Edward A. Galloway Head, Archives Service Center University Library System University of Pittsburgh 412-648-5901 facebook.com/pittarchives pittarchives.tumblr.com From:archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Christine Di Bella Sent: Monday, March 17, 2014 12:11 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] search behavior (Apologies if this has been answered before.) Now that I have more data in my test ArchivesSpace instance, I?m noticing things that I?m sure have been there all along and I just didn?t realize it. Is the search engine on ArchivesSpace set up as an ?OR? rather than an ?AND?? Any multi-word search I do pulls up way more results than I would have expected, i.e. any record of any type that has any of the words included. (Perhaps this mayalso be part of the reason that provided LCNAF plugin seems to be virtually unusable?)Since Google and its ilk have spoiled many of us,I?m sure I?m not alone in saying an ?AND? search would be more useful. I do see that I can use quotation marks or?and? between search terms to further focussearches for my own records (though doing so seems to have no effect on the LCNAF plugin). That?s definitely helpful. Is this the intended behavior?Are more advanced search and faceting browsing capabilities intended fornear term future releases? Best, Christine Christine Di Bella Archivist Shelby White and Leon Levy Archives Center Institute for Advanced Study Einstein Drive Princeton, NJ 08540 Email : cdibella at ias.edu Phone: 609-734-8368 Website : http://library.ias.edu/archives _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- An embedded and charset-unspecified text was scrubbed... Name: ATT00001.txt URL: From lsc6v at eservices.virginia.edu Wed Jul 16 12:28:05 2014 From: lsc6v at eservices.virginia.edu (Chisholm, Lorrie S. (lsc6v)) Date: Wed, 16 Jul 2014 16:28:05 +0000 Subject: [Archivesspace_Users_Group] / replaced by _ Message-ID: >Hello, >We have encountered the same problem with the - E.g. RG_3_1_9_881 RG-3/1/9.881 The punctuation is important to retain in this ID. Lorrie Chisholm Project Coordinator University of Virginia Library > >------------------------------ > >Message: 3 >Date: Wed, 16 Jul 2014 14:37:41 +0000 >From: RENTON Scott >To: Archivesspace Users Group > >Subject: [Archivesspace_Users_Group] / replaced by _ >Message-ID: >Content-Type: text/plain; charset="iso-8859-1" > >Hi folks > >I've been alerted to a minor issue from the EAD import: > >Contents of element - its separator values/punctuation change on >import, e.g. > >"Coll-31/2/EC.49" becomes "Coll_31_2_EC_49". > >The slash is an integral part of the departmental unitid- is it possible >to implement a fix to preserve slashes in certain instances? > >Cheers >Scott > > >Scott Renton >Systems Developer, Library & University Collections >24 Buccleuch Place, 2nd Floor Right >tel: 515219 > From buschedw at msu.edu Wed Jul 16 16:57:58 2014 From: buschedw at msu.edu (Busch, Ed) Date: Wed, 16 Jul 2014 20:57:58 +0000 Subject: [Archivesspace_Users_Group] Notes Not viewable on Public Interface Message-ID: <35E2A8E8997F6C48A5D5FC21602BDEB67302A908@CAD-EX2.campusad.msu.edu> For some reason all Resource Notes on the Public Interface are missing (no content). They look fine on the Staff Interface and are marked Public. Is this another Indexer thing? If so, any particular keyword I could have the IT person look for in the log file? Ed Busch Electronic Records Archivist University Archives & Historical Collections Michigan State University -------------- next part -------------- An HTML attachment was scrubbed... URL: From brad.westbrook at lyrasis.org Wed Jul 16 17:38:46 2014 From: brad.westbrook at lyrasis.org (Brad Westbrook) Date: Wed, 16 Jul 2014 21:38:46 +0000 Subject: [Archivesspace_Users_Group] Filtering in Accessions In-Reply-To: <35E2A8E8997F6C48A5D5FC21602BDEB67302A50E@CAD-EX2.campusad.msu.edu> References: <35E2A8E8997F6C48A5D5FC21602BDEB67302A50E@CAD-EX2.campusad.msu.edu> Message-ID: <3423b7be9b704cd2bc48671b4e909849@BLUPR08MB102.namprd08.prod.outlook.com> Hi, Ed, There is a user story to allow repos to configure the number of results per query on the staff and public sides: see https://www.pivotaltracker.com/story/show/68190842. Brad W. Bradley D. Westbrook Program Manager brad.westbrook at lyrasis.org 800.999.8558 x2910 678.235.2910 bradley_d_westbrook (Skype) [cid:image003.png at 01CE734E.FD759D30] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Busch, Ed Sent: Wednesday, July 16, 2014 2:55 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Filtering in Accessions Brad provided some help on how to add Identifier as a column in Accessions. I then entered in the Accessions Filter By box A-2014- with the intent of finding all the accessions with Identifiers with A-2014- but received much more. (see attached) We use the convention A.YYYY.nnnn for accessions number. In the migration from AT, this was changed to A-YYYY-nnnn. I'm trying to find the last number used so that I can create a new accession with the correct number. I can't just go to the last as our previous numbering system, UAnnnnn is there. So, why is it displaying so many results? I don't see any obvious matches that would make a match. And two, can we change the number of results displayed per page? Ed Busch Electronic Records Archivist University Archives & Historical Collections Michigan State University 517.884.6438. buschedw at msu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 7625 bytes Desc: image001.png URL: From wendy.hagenmaier at library.gatech.edu Thu Jul 17 17:38:11 2014 From: wendy.hagenmaier at library.gatech.edu (Hagenmaier, Wendy) Date: Thu, 17 Jul 2014 17:38:11 -0400 (EDT) Subject: [Archivesspace_Users_Group] Digital Object CSV Import Questions In-Reply-To: <1434609691.16748547.1405630193307.JavaMail.root@mail.gatech.edu> Message-ID: <1469802284.16761073.1405633091686.JavaMail.root@mail.gatech.edu> Hello! I'm trying to test the Digital Object CSV import on v1.0.9 and have a few questions: 1) I could very well be missing something obvious, but it seems like the DigitalObject-CSV-mapping-2013-02-26.xlsx and ArchivesSpaceDigitalObjectTemplate.xlsx (sourced from http://www.archivesspace.org/importexport) do not contain all of the metadata fields represented in the Admin UI for creating a digital object or component. For example, the fields in the header rows of the mapping and template CSVs don't seem to include File Versions info (including File URI), Notes, or Rights Statements. Does that mean you can't bulk import File Versions, Notes, and Rights Statements info via CSV or does that mean that the template/mapping is out of date with the current ASpace Digital Object record model? Is there an updated template/mapping I'm missing? This is the most recent PivotalTracker story I could find: https://www.pivotaltracker.com/s/projects/386247/stories/45367639 And https://github.com/archivesspace/archivesspace/wiki still links to the Import/Export Mappings I found here: http://www.archivesspace.org/importexport. 2) Within the Admin UI view of a digital object component record (either imported via CSV or created via the Admin UI), under "Basic Information," there's a funky field displaying the following: "translation missing: False en.digital_object_component.has_unpublished_ancestor" Perhaps this has been noted elsewhere, but I couldn't find anything in a search of listserv emails and PivotalTracker. Thanks so much for any insight about these questions! Wendy -- Wendy Hagenmaier Digital Collections Archivist Archives & Records Management Georgia Institute of Technology Library Atlanta, GA 30332-0900 wendy.hagenmaier at library.gatech.edu (404) 894-4579 library.gatech.edu/archives facebook.com/gtarchives -------------- next part -------------- An HTML attachment was scrubbed... URL: From buschedw at msu.edu Fri Jul 18 08:31:48 2014 From: buschedw at msu.edu (Busch, Ed) Date: Fri, 18 Jul 2014 12:31:48 +0000 Subject: [Archivesspace_Users_Group] Processed indicator in Accession list? Message-ID: <35E2A8E8997F6C48A5D5FC21602BDEB67302EEAD@CAD-EX2.campusad.msu.edu> It would be nice if there was a way on the Staff Interface Accessions list web page to have a column to indicate that an Accession is "processed". In AT, we just added the Processed field as a column in the Accession List. Is there a way to do this in ASpace? Maybe there is some other way to glean this information? Ed Busch -------------- next part -------------- An HTML attachment was scrubbed... URL: From jmargalo at udel.edu Fri Jul 18 10:23:01 2014 From: jmargalo at udel.edu (Jaime Margalotti) Date: Fri, 18 Jul 2014 10:23:01 -0400 Subject: [Archivesspace_Users_Group] Tags in Components Message-ID: We have many finding aids with information at the component level. I've noticed that when EAD is generated, Scope and Contents appears within every single one of these notes. While it certainly makes sense to have tags at a collection level, it is not appropriate at this level. Is there any way to stop them from being generated or will I have to strip them out after each finding aid is exported? Thanks, Jaime -- Jaime L. Margalotti Senior Assistant Librarian Manuscripts and Archives Department University of Delaware Library Newark, DE 19717-5267 302-831-0554jmargalo at udel.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From Chris.Fitzpatrick at lyrasis.org Mon Jul 21 08:43:24 2014 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Mon, 21 Jul 2014 12:43:24 +0000 Subject: [Archivesspace_Users_Group] / replaced by _ In-Reply-To: References: , Message-ID: <1405946603294.87111@lyrasis.org> Hi Scott, Hm, I see here ( https://github.com/archivesspace/archivesspace/blob/master/backend/app/converters/ead_converter.rb#L83 ) in the importer code where certain character are being changed to underscores, so it should be pretty easy to change. But, I honestly don't know why this was implemented in the first place... Poking around to see if something would break if there was a "/" in the component id. b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of RENTON Scott Sent: Wednesday, July 16, 2014 4:37 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] / replaced by _ Hi folks I've been alerted to a minor issue from the EAD import: Contents of element - its separator values/punctuation change on import, e.g. "Coll-31/2/EC.49" becomes "Coll_31_2_EC_49". The slash is an integral part of the departmental unitid- is it possible to implement a fix to preserve slashes in certain instances? Cheers Scott Scott Renton Systems Developer, Library & University Collections 24 Buccleuch Place, 2nd Floor Right tel: 515219 -------------- next part -------------- An HTML attachment was scrubbed... URL: From Chris.Fitzpatrick at lyrasis.org Mon Jul 21 08:56:52 2014 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Mon, 21 Jul 2014 12:56:52 +0000 Subject: [Archivesspace_Users_Group] Fields carried over to resource record when spawning In-Reply-To: <220B4CB68E19834D965E60AC94D69BD823E0224C@EXCH10-MBX-05.home.ku.edu> References: <220B4CB68E19834D965E60AC94D69BD823E0224C@EXCH10-MBX-05.home.ku.edu> Message-ID: <1405947411095.55507@lyrasis.org> Hi Miloche, Thanks for looking at this... Will double check if anything in the spec needs changing, but since the feature is not currently following the spec it's certainly a bug. I definately think deaccessions should not be included and instances don't seem very helpful either ( actually quite harmful ). I don't know about collection management and user defined? Classifications are being transferred as well, which I'm not sure is useful. I made a bug ticket for these here: https://www.pivotaltracker.com/story/show/75349402 best,chris Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Kottman, Miloche Sent: Monday, July 14, 2014 9:06 PM To: 'Archivesspace Users Group (archivesspace_users_group at lyralists.lyrasis.org)' Subject: [Archivesspace_Users_Group] Fields carried over to resource record when spawning I've been working with Accession records in the Sandbox (version 1.0.9) to see what fields are transferred to the resource record when "spawning". The documentation indicates only the following fields are mapped to the resource record AND the documentation points out that Deaccession records linked to accession records are not transferred. Accession record (field labels) Resource record (field labels) Identifier (linked under Related Accessions) Title Title Content Description Note Type="Scope and content note" Condition Description Note Type="General physical description note" Linked sub-records: * Dates * Extents * Rights Linked sub-records: * Dates * Extents * Rights Linked records: * Accession to Resource Names * Subjects Linked records: * Resource to Accession Names * Subjects However... When I spawned a record this morning, the following additional sections from the accession record were pulled into the resource record verbatim: ? Instances ? Deaccessions ? Collection management ? User Defined I didn't have a Classifications field in the accession record but it's likely it would have transferred also. Is this behavior a bug or a feature? --Miloche Kottman University of Kansas Libraries -------------- next part -------------- An HTML attachment was scrubbed... URL: From Chris.Fitzpatrick at lyrasis.org Mon Jul 21 09:13:54 2014 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Mon, 21 Jul 2014 13:13:54 +0000 Subject: [Archivesspace_Users_Group] Field Labels, Help Text and Default Test In-Reply-To: <81FF938BA2407B4DA1E134E7FA5C09EC014F0BA6AB@EXMBX1.shire.nla.gov.au> References: <81FF938BA2407B4DA1E134E7FA5C09EC011C3E6F54@EXMBX1.shire.nla.gov.au> <81FF938BA2407B4DA1E134E7FA5C09EC014F0BA227@EXMBX1.shire.nla.gov.au> , <81FF938BA2407B4DA1E134E7FA5C09EC014F0BA6AB@EXMBX1.shire.nla.gov.au> Message-ID: <1405948433552.88390@lyrasis.org> Hi Emma, Changing field values and labels is pretty easy... Take a look at this page I put together last week: https://github.com/archivesspace/archivesspace/wiki/Customizing-&-Theming-ArchivesSpace [https://avatars2.githubusercontent.com/u/1311559?s=400] Customizing & Theming ArchivesSpace ? archivesspace/archivesspace Wiki ? GitHub archivesspace - The ArchivesSpace archives management tool Read more... Let me know if this helps or if there's anything that need clarifiying. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Emma Jolley Sent: Friday, July 11, 2014 5:10 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Field Labels, Help Text and Default Test Many thanks Brad. And what of the ability to customise field labels (especially the user defined fields) ? Emma From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brad Westbrook Sent: Friday, 11 July 2014 1:06 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Field Labels, Help Text and Default Test Hi, Emma, The answer is Yes, general application of default values is in scope: see https://www.pivotaltracker.com/story/show/68478036. However, this work has not yet been prioritized. Brad From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Emma Jolley Sent: Thursday, July 10, 2014 6:03 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Field Labels, Help Text and Default Test Hi I wonder if the development team could confirm if the customisation of field labels and default text are in scope for development. Many thanks Emma Emma Jolley| Curator of Digital Archives, Pictures and Manuscripts Branch|National Library of Australia Canberra ACT 2600 e: emma.jolley at nla.gov.au|t: 02 6262 1456| www.nla.gov.au/ms http://www.nla.gov.au/support-us/make-a-collection-offer-pictures-and-manuscripts From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Emma Jolley Sent: Tuesday, 24 June 2014 9:07 AM To: Archivesspace Users Group (archivesspace_users_group at lyralists.lyrasis.org) Subject: [Archivesspace_Users_Group] Field Labels, Help Text and Default Test Hi Brad (and All) As part of our ArchivesSpace testing we have looked at options for customising the interface. With Archivists' Toolkit we are able to customise field labels and the on-screen pop-up help text, and set default text to pre-populate selected fields. These customisations helped to make the Toolkit more user-friendly, as well as streamlining data entry and improving processing workflows. Are these options currently available in ArchivesSpace, or on the plan for development in the near future? Many thanks Emma Emma Jolley Curator of Digital Archives Pictures & Manuscripts Branch National Library of Australia Email: emma.jolley at nla.gov.au -------------- next part -------------- An HTML attachment was scrubbed... URL: From PGalligan at rockarch.org Mon Jul 21 11:54:26 2014 From: PGalligan at rockarch.org (Galligan, Patrick) Date: Mon, 21 Jul 2014 11:54:26 -0400 Subject: [Archivesspace_Users_Group] Newest bugs/errors Message-ID: In our latest tests of AS, we have come across a few new bugs and issues that we didn't see on the pivotal tracker. Agent records have two merge buttons and they both open/overlap when you click one. Ascending/descending sort menus are being pulled left in Collections Management. The migration tool will automatically publish resource records, but not the associated notes. Can we publish notes as we'll without individually changing each? Finally, and possibly largest, some of our event types aren't migrating properly. https://s3.amazonaws.com/prod_object_assets/assets/13468903998474/translation-missing.png?AWSAccessKeyId=AKIAI7NUHQYARXR2GGCQ&Expires=1405957417&Signature=Xr3vVhx4Y0WKzgi2UgTsNd5jVoI%3D#_=_ If that link doesn't work, here is our issue: certain event types get named "translation missing: en.enumerations.event.event_type.rights_transferred". Let me know if any of these are already known. Thanks, Patrick Galligan From jmargalo at udel.edu Mon Jul 21 11:55:40 2014 From: jmargalo at udel.edu (Jaime Margalotti) Date: Mon, 21 Jul 2014 11:55:40 -0400 Subject: [Archivesspace_Users_Group] Normalizing Single "Inclusive Dates" Message-ID: In EAD 2002, the "single" date attribute disappeared and we were left with "inclusive" and "bulk." What would have been "single" was now "inclusive." We have a large number of collections with single "inclusive" dates. When the XML was imported into ArchivesSpace, the normalized form of the date was repeated in the "Begin" and "End" fields. Standard practice normalizes a single date as YYYY-MM-DD, not YYYY-MM-DD/YYYY-MM-DD, with the same date repeated on both sides of the slash. Is it valid in ArchivesSpace to have just a "Begin" date and no "End" date? I realize that there are options for "Range" and "Single" under "Type," but these are presented as choices to use INSTEAD of "Inclusive Dates" and "Bulk Dates," not in conjunction with them. Thanks! Jaime -- Jaime L. Margalotti Senior Assistant Librarian Manuscripts and Archives Department University of Delaware Library Newark, DE 19717-5267 302-831-0554jmargalo at udel.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From jmargalo at udel.edu Mon Jul 21 16:33:34 2014 From: jmargalo at udel.edu (Jaime Margalotti) Date: Mon, 21 Jul 2014 16:33:34 -0400 Subject: [Archivesspace_Users_Group] Extents for Single Volumes & MARC Exporting Message-ID: When you export a MARC record, the 300 field only pulls from the Number and Type in Extent (and repeats if there is more than one present). This is workable with our standard large archival collections, but it is problematic for our many small/single item/single volume collections. For example, if I had a single volume diary, it would seem to make sense to fill out the fields in Extent as follows: Portion: Whole Number: 1 Type: volume(s) Container Summary: [left blank] Physical Details: 180 p. Dimensions: 20 cm. When this is exported to MARCXML, ArchivesSpace only records "1 volume(s)" in the 300 and the other information is lost. It does appear in the EAD. I know I can make a "Physical Description" Note that records all of this information, but it appears as a 500 in the MARC and a competing (and repetitive) in the EAD. I'd like to avoid having to open every finding aid in MARCedit to tweak this field, but I'm not seeing another viable option. Any suggestions? Many thanks! Jaime -- Jaime L. Margalotti Senior Assistant Librarian Manuscripts and Archives Department University of Delaware Library Newark, DE 19717-5267 302-831-0554jmargalo at udel.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From cory_nimer at byu.edu Mon Jul 21 19:50:29 2014 From: cory_nimer at byu.edu (Cory Nimer) Date: Mon, 21 Jul 2014 23:50:29 +0000 Subject: [Archivesspace_Users_Group] Extents for Single Volumes & MARC Exporting In-Reply-To: References: Message-ID: <01F9DC7FA787A246AECD49D49609C0F1285D643B@CORN.byu.local> In the AT plugin on which this functionality was based, and in the ArchivesSpace functional specifications for this area (http://archivesspace.org/sites/default/files/drupal7/Extent-Specification-ReviewedVersion-20110926-accepted-changes.pdf), the MARC export mapping for the physical description elements included the various fields in a single statement. The different fields were mapped as: Number/Type --> 300 $a Container Summary --> (secondary) 300 $a Physical Details --> 300 $b Dimensions --> 300 $c In the example given below, this would have resulted in the exported field: 300 $a 1 volume(s) : $b 180 p. ; $c 20 cm. Looking at the ArchivesSpace MARC export mapping (http://archivesspace.org/sites/default/files/MARCXML-Import-Export-Mapping-20130715.xlsx), I was surprised to find that this model was not used at all. The mapping provided for items I thought particularly problematic, since it seems to defeat the use of material-specific content standards for these fields. Is this export mapping something that can be looked at again by the project team? Thanks, Cory Nimer Technical Services Archivist Brigham Young University 1108 HBLL (801) 422-6091 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Jaime Margalotti Sent: Monday, July 21, 2014 2:34 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Extents for Single Volumes & MARC Exporting When you export a MARC record, the 300 field only pulls from the Number and Type in Extent (and repeats if there is more than one present). This is workable with our standard large archival collections, but it is problematic for our many small/single item/single volume collections. For example, if I had a single volume diary, it would seem to make sense to fill out the fields in Extent as follows: Portion: Whole Number: 1 Type: volume(s) Container Summary: [left blank] Physical Details: 180 p. Dimensions: 20 cm. When this is exported to MARCXML, ArchivesSpace only records "1 volume(s)" in the 300 and the other information is lost. It does appear in the EAD. I know I can make a "Physical Description" Note that records all of this information, but it appears as a 500 in the MARC and a competing (and repetitive) in the EAD. I'd like to avoid having to open every finding aid in MARCedit to tweak this field, but I'm not seeing another viable option. Any suggestions? Many thanks! Jaime -- Jaime L. Margalotti Senior Assistant Librarian Manuscripts and Archives Department University of Delaware Library Newark, DE 19717-5267 302-831-0554 jmargalo at udel.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From edwardg at pitt.edu Tue Jul 22 09:32:43 2014 From: edwardg at pitt.edu (Galloway, Ed) Date: Tue, 22 Jul 2014 09:32:43 -0400 Subject: [Archivesspace_Users_Group] AT > ASpace migration questions Message-ID: <2BBFBDCDF4296C4482D60C88E47A070712DAA80D95@PITT-EXCH-14.univ.pitt.edu> All, The University of Pittsburgh has successfully migrated its data from AT to ASpace, meaning we have worked out any transfer problems so 100% of our records migrate. Now we are carefully reviewing the data in the Public ASpace interface and have observed the following which we'd like comments on: * Agents do not display in the Public interface, meaning no Creators or Personal/Corporate names appear in the search results or as an option to browse; nothing displays when the "Names" category is selected. It says "No records," but they're there on the Staff side. * HTML markup does not display; instead it shows the mark-up itself (I believe this is a known ASpace bug and being addressed). * Similarly though, if a begins with an tag, the title does not display at all and neither does any of its children. If for example, the name of a subseries started with an tag, none of the folders in that subseries display. * Lengthy text in Scope & Contents Notes (eg) do not show paragraph breaks, but instead display as one long paragraph. When viewed on the Staff side, it does format properly when viewed as Formatted Text (not Raw). * External links (URLs) we've inserted in a S&C note do not actually link out. Bug? * Perform an Advanced Search and view first set of results; then advance to next page of results. This second set of results is not based on the original search but appears to be the results of searching everything! Interface questions: * Search does not highlight your search terms. Can it? * There is no Go to Next Folder (eg Component) feature; in other words when viewing any folder, it would be nice to simply click a button to see the next (or preceding) folder (or item). I would appreciate any feedback you can give me. We're at the stage of determining what we need to address versus what is a bug or other issue that the ASpace developers need to address. Thanks, Ed Edward A. Galloway Head, Archives Service Center University Library System University of Pittsburgh 412-648-5901 facebook.com/pittarchives pittarchives.tumblr.com -------------- next part -------------- An HTML attachment was scrubbed... URL: From Rebecca.Stephens at aphis.usda.gov Tue Jul 22 17:52:44 2014 From: Rebecca.Stephens at aphis.usda.gov (Stephens, Rebecca - APHIS) Date: Tue, 22 Jul 2014 21:52:44 +0000 Subject: [Archivesspace_Users_Group] Exporting Archival Objects in MARCXML or EAD Message-ID: <098F24C758C9AA489F87F67B7ACF798285839F@001FSN2MPN1-048.001f.mgd2.msft.net> Hi All, I feel like I'm missing something obvious. I see the export button at the resource level which exports the resource level information in either EAD or MARCXML; however, we would like to export our individual archival objects or the entire collection. How do I do that? Thank you, Rebecca This electronic message contains information generated by the USDA solely for the intended recipients. Any unauthorized interception of this message or the use or disclosure of the information it contains may violate the law and subject the violator to civil or criminal penalties. If you believe you have received this message in error, please notify the sender and delete the email immediately. -------------- next part -------------- An HTML attachment was scrubbed... URL: From Chris.Fitzpatrick at lyrasis.org Wed Jul 23 06:31:22 2014 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Wed, 23 Jul 2014 10:31:22 +0000 Subject: [Archivesspace_Users_Group] AT > ASpace migration questions In-Reply-To: <2BBFBDCDF4296C4482D60C88E47A070712DAA80D95@PITT-EXCH-14.univ.pitt.edu> References: <2BBFBDCDF4296C4482D60C88E47A070712DAA80D95@PITT-EXCH-14.univ.pitt.edu> Message-ID: <1406111480925.67344@lyrasis.org> Hi Ed, Glad to hear about your migration and thanks for letting us know about these issues... Some responses: Agents do not display in the Public interface, meaning no Creators or Personal/Corporate names appear in the search results or as an option to browse; nothing displays when the ?Names? category is selected. It says ?No records,? but they?re there on the Staff side. Hm... For the agents to display, they need to be associated to a published resource. Do you have an agent that is associated to a published resource? Can you see that agent in the published resource on the public side? HTML markup does not display; instead it shows the mark-up itself (I believe this is a known ASpace bug and being addressed). Which context is this in? Notes or titles? Also, be aware adding certain HTML to your data can make your EAD export invalid... Similarly though, if a begins with an tag, the title does not display at all and neither does any of its children. If for example, the name of a subseries started with an tag, none of the folders in that subseries display. This is a known issue...https://www.pivotaltracker.com/story/show/75502994 ? Lengthy text in Scope & Contents Notes (eg) do not show paragraph breaks, but instead display as one long paragraph. When viewed on the Staff side, it does format properly when viewed as Formatted Text (not Raw). A feature request has been added for this.. https://www.pivotaltracker.com/story/show/72606134 External links (URLs) we?ve inserted in a S&C note do not actually link out. How are you adding these urls to the note? Perform an Advanced Search and view first set of results; then advance to next page of results. This second set of results is not based on the original search but appears to be the results of searching everything! Yikes. I just replicated that. Definitely a bug...hard to believe nobody has caught that one yet. Make a ticket for that here : https://www.pivotaltracker.com/story/show/75503592 Search does not highlight your search terms. Can it? Short answer is yes. This is actually a Solr configuration that would need to be made to return highlight text in the search results. However, there is a feature request to have this native in the application here : https://www.pivotaltracker.com/story/show/66505844 There is no Go to Next Folder (eg Component) feature; in other words when viewing any folder, it would be nice to simply click a button to see the next (or preceding) folder (or item). Ok, so is this in the public interface only? So, if youre looking at a resource in a folder, you'd like a button just to take you to the next folder rather than having to go back to the top level view and select the next folder? best, chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Galloway, Ed Sent: Tuesday, July 22, 2014 3:32 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] AT > ASpace migration questions All, The University of Pittsburgh has successfully migrated its data from AT to ASpace, meaning we have worked out any transfer problems so 100% of our records migrate. Now we are carefully reviewing the data in the Public ASpace interface and have observed the following which we?d like comments on: ? Agents do not display in the Public interface, meaning no Creators or Personal/Corporate names appear in the search results or as an option to browse; nothing displays when the ?Names? category is selected. It says ?No records,? but they?re there on the Staff side. ? HTML markup does not display; instead it shows the mark-up itself (I believe this is a known ASpace bug and being addressed). ? Similarly though, if a begins with an tag, the title does not display at all and neither does any of its children. If for example, the name of a subseries started with an tag, none of the folders in that subseries display. ? Lengthy text in Scope & Contents Notes (eg) do not show paragraph breaks, but instead display as one long paragraph. When viewed on the Staff side, it does format properly when viewed as Formatted Text (not Raw). ? External links (URLs) we?ve inserted in a S&C note do not actually link out. Bug? ? Perform an Advanced Search and view first set of results; then advance to next page of results. This second set of results is not based on the original search but appears to be the results of searching everything! Interface questions: ? Search does not highlight your search terms. Can it? ? There is no Go to Next Folder (eg Component) feature; in other words when viewing any folder, it would be nice to simply click a button to see the next (or preceding) folder (or item). I would appreciate any feedback you can give me. We?re at the stage of determining what we need to address versus what is a bug or other issue that the ASpace developers need to address. Thanks, Ed Edward A. Galloway Head, Archives Service Center University Library System University of Pittsburgh 412-648-5901 facebook.com/pittarchives pittarchives.tumblr.com -------------- next part -------------- An HTML attachment was scrubbed... URL: From edwardg at pitt.edu Wed Jul 23 09:17:15 2014 From: edwardg at pitt.edu (Galloway, Ed) Date: Wed, 23 Jul 2014 09:17:15 -0400 Subject: [Archivesspace_Users_Group] AT > ASpace migration questions In-Reply-To: <1406111480925.67344@lyrasis.org> References: <2BBFBDCDF4296C4482D60C88E47A070712DAA80D95@PITT-EXCH-14.univ.pitt.edu> <1406111480925.67344@lyrasis.org> Message-ID: <2BBFBDCDF4296C4482D60C88E47A070712DAA80EA0@PITT-EXCH-14.univ.pitt.edu> Chris, Thanks for your responses...let me try to answer back in red below. Ed From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Wednesday, July 23, 2014 6:31 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions Hi Ed, Glad to hear about your migration and thanks for letting us know about these issues... Some responses: Agents do not display in the Public interface, meaning no Creators or Personal/Corporate names appear in the search results or as an option to browse; nothing displays when the "Names" category is selected. It says "No records," but they're there on the Staff side. Hm... For the agents to display, they need to be associated to a published resource. Do you have an agent that is associated to a published resource? Can you see that agent in the published resource on the public side? If you mean is an agent (ie corporate name) linked to a resource (ie finding aid) from the Staff side, then yes most definitely. All of our finding aids (almost 1000) have Creators or Personal/Corporate names that we created in AT and appear in our current online guides. But when we look at them in the Public ASpace view, none of them appear anywhere (but they are there in Staff). HTML markup does not display; instead it shows the mark-up itself (I believe this is a known ASpace bug and being addressed). Which context is this in? Notes or titles? Also, be aware adding certain HTML to your data can make your EAD export invalid... Using the wrap-in tag feature in AT, we created italics fairly regularly for unittitles such as Ed's Book. This markup was migrated exactly as you see it in my example. In other words, it doesn't actually display in italics but we used the AT tools provided. It happens anywhere we used tags whether it was unittitle or scope notes or anywhere else. We did not get any EAD export errors. Similarly though, if a begins with an tag, the title does not display at all and neither does any of its children. If for example, the name of a subseries started with an tag, none of the folders in that subseries display. This is a known issue...https://www.pivotaltracker.com/story/show/75502994 OK * Lengthy text in Scope & Contents Notes (eg) do not show paragraph breaks, but instead display as one long paragraph. When viewed on the Staff side, it does format properly when viewed as Formatted Text (not Raw). A feature request has been added for this.. https://www.pivotaltracker.com/story/show/72606134 Ok External links (URLs) we've inserted in a S&C note do not actually link out. How are you adding these urls to the note? Using the AT wrap-in tag feature so the markup looks like this: "Digital reproductions of the collection are available online." The links work just fine in our current online guides. Perform an Advanced Search and view first set of results; then advance to next page of results. This second set of results is not based on the original search but appears to be the results of searching everything! Yikes. I just replicated that. Definitely a bug...hard to believe nobody has caught that one yet. Make a ticket for that here : https://www.pivotaltracker.com/story/show/75503592 Ok...glad we could help! Search does not highlight your search terms. Can it? Short answer is yes. This is actually a Solr configuration that would need to be made to return highlight text in the search results. However, there is a feature request to have this native in the application here : https://www.pivotaltracker.com/story/show/66505844 Ok There is no Go to Next Folder (eg Component) feature; in other words when viewing any folder, it would be nice to simply click a button to see the next (or preceding) folder (or item). Ok, so is this in the public interface only? So, if youre looking at a resource in a folder, you'd like a button just to take you to the next folder rather than having to go back to the top level view and select the next folder? Yes in the Public interface. Yes most definitely! :) Thanks! best, chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Galloway, Ed > Sent: Tuesday, July 22, 2014 3:32 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] AT > ASpace migration questions All, The University of Pittsburgh has successfully migrated its data from AT to ASpace, meaning we have worked out any transfer problems so 100% of our records migrate. Now we are carefully reviewing the data in the Public ASpace interface and have observed the following which we'd like comments on: * Agents do not display in the Public interface, meaning no Creators or Personal/Corporate names appear in the search results or as an option to browse; nothing displays when the "Names" category is selected. It says "No records," but they're there on the Staff side. * HTML markup does not display; instead it shows the mark-up itself (I believe this is a known ASpace bug and being addressed). * Similarly though, if a begins with an tag, the title does not display at all and neither does any of its children. If for example, the name of a subseries started with an tag, none of the folders in that subseries display. * Lengthy text in Scope & Contents Notes (eg) do not show paragraph breaks, but instead display as one long paragraph. When viewed on the Staff side, it does format properly when viewed as Formatted Text (not Raw). * External links (URLs) we've inserted in a S&C note do not actually link out. Bug? * Perform an Advanced Search and view first set of results; then advance to next page of results. This second set of results is not based on the original search but appears to be the results of searching everything! Interface questions: * Search does not highlight your search terms. Can it? * There is no Go to Next Folder (eg Component) feature; in other words when viewing any folder, it would be nice to simply click a button to see the next (or preceding) folder (or item). I would appreciate any feedback you can give me. We're at the stage of determining what we need to address versus what is a bug or other issue that the ASpace developers need to address. Thanks, Ed Edward A. Galloway Head, Archives Service Center University Library System University of Pittsburgh 412-648-5901 facebook.com/pittarchives pittarchives.tumblr.com -------------- next part -------------- An HTML attachment was scrubbed... URL: From christine.decatanzaro at library.gatech.edu Wed Jul 23 10:09:21 2014 From: christine.decatanzaro at library.gatech.edu (De Catanzaro, Christine D) Date: Wed, 23 Jul 2014 10:09:21 -0400 (EDT) Subject: [Archivesspace_Users_Group] AT > ASpace migration questions In-Reply-To: <2BBFBDCDF4296C4482D60C88E47A070712DAA80EA0@PITT-EXCH-14.univ.pitt.edu> Message-ID: <124756373.21837775.1406124561431.JavaMail.root@mail.gatech.edu> Chris, Our agents also do not display in the public interface. We noticed that all of them are marked Publish=False in the staff interface. The only agents we would not display in the public interface are our donors; we would definitely want to display our creators and subjects. We were thinking that this would be a simple fix of making a global change. Is Publish=False the default setting here? Thanks, Christine ----- Original Message ----- From: "Ed Galloway" To: "Archivesspace Users Group" Sent: Wednesday, July 23, 2014 9:17:15 AM Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions Chris, Thanks for your responses?let me try to answer back in red below. Ed From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Wednesday, July 23, 2014 6:31 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions Hi Ed, Glad to hear about your migration and thanks for letting us know about these issues... Some responses: Agents do not display in the Public interface, meaning no Creators or Personal/Corporate names appear in the search results or as an option to browse; nothing displays when the ?Names? category is selected. It says ?No records,? but they?re there on the Staff side. Hm... For the agents to display, they need to be associated to a published resource. Do you have an agent that is associated to a published resource? Can you see that agent in the published resource on the public side? If you mean is an agent (ie corporate name) linked to a resource (ie finding aid) from the Staff side, then yes most definitely. All of our finding aids (almost 1000) have Creators or Personal/Corporate names that we created in AT and appear in our current online guides. But when we look at them in the Public ASpace view, none of them appear anywhere (but they are there in Staff). HTML markup does not display; instead it shows the mark-up itself (I believe this is a known ASpace bug and being addressed). Which context is this in? Notes or titles? Also, be aware adding certain HTML to your data can make your EAD export invalid... Using the wrap-in tag feature in AT, we created italics fairly regularly for unittitles such as Ed?s Book. This markup was migrated exactly as you see it in my example. In other words, it doesn?t actually display in italics but we used the AT tools provided. It happens anywhere we used tags whether it was unittitle or scope notes or anywhere else. We did not get any EAD export errors. Similarly though, if a begins with an tag, the title does not display at all and neither does any of its children. If for example, the name of a subseries started with an tag, none of the folders in that subseries display. This is a known issue...https://www.pivotaltracker.com/story/show/75502994 OK ? Lengthy text in Scope & Contents Notes (eg) do not show paragraph breaks, but instead display as one long paragraph. When viewed on the Staff side, it does format properly when viewed as Formatted Text (not Raw). A feature request has been added for this.. https://www.pivotaltracker.com/story/show/72606134 Ok External links (URLs) we?ve inserted in a S&C note do not actually link out. How are you adding these urls to the note? Using the AT wrap-in tag feature so the markup looks like this: ?Digital reproductions of the collection are available online.? The links work just fine in our current online guides. Perform an Advanced Search and view first set of results; then advance to next page of results. This second set of results is not based on the original search but appears to be the results of searching everything! Yikes. I just replicated that. Definitely a bug...hard to believe nobody has caught that one yet. Make a ticket for that here : https://www.pivotaltracker.com/story/show/75503592 Ok?glad we could help! Search does not highlight your search terms. Can it? Short answer is yes. This is actually a Solr configuration that would need to be made to return highlight text in the search results. However, there is a feature request to have this native in the application here : https://www.pivotaltracker.com/story/show/66505844 Ok There is no Go to Next Folder (eg Component) feature; in other words when viewing any folder, it would be nice to simply click a button to see the next (or preceding) folder (or item). Ok, so is this in the public interface only? So, if youre looking at a resource in a folder, you'd like a button just to take you to the next folder rather than having to go back to the top level view and select the next folder? Yes in the Public interface. Yes most definitely! J Thanks! best, chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ From: archivesspace_users_group-bounces at lyralists.lyrasis.org < archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Galloway, Ed < edwardg at pitt.edu > Sent: Tuesday, July 22, 2014 3:32 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] AT > ASpace migration questions All, The University of Pittsburgh has successfully migrated its data from AT to ASpace, meaning we have worked out any transfer problems so 100% of our records migrate. Now we are carefully reviewing the data in the Public ASpace interface and have observed the following which we?d like comments on: ? Agents do not display in the Public interface, meaning no Creators or Personal/Corporate names appear in the search results or as an option to browse; nothing displays when the ?Names? category is selected. It says ?No records,? but they?re there on the Staff side. ? HTML markup does not display; instead it shows the mark-up itself (I believe this is a known ASpace bug and being addressed). ? Similarly though, if a begins with an tag, the title does not display at all and neither does any of its children. If for example, the name of a subseries started with an tag, none of the folders in that subseries display. ? Lengthy text in Scope & Contents Notes (eg) do not show paragraph breaks, but instead display as one long paragraph. When viewed on the Staff side, it does format properly when viewed as Formatted Text (not Raw). ? External links (URLs) we?ve inserted in a S&C note do not actually link out. Bug? ? Perform an Advanced Search and view first set of results; then advance to next page of results. This second set of results is not based on the original search but appears to be the results of searching everything! Interface questions: ? Search does not highlight your search terms. Can it? ? There is no Go to Next Folder (eg Component) feature; in other words when viewing any folder, it would be nice to simply click a button to see the next (or preceding) folder (or item). I would appreciate any feedback you can give me. We?re at the stage of determining what we need to address versus what is a bug or other issue that the ASpace developers need to address. Thanks, Ed Edward A. Galloway Head, Archives Service Center University Library System University of Pittsburgh 412-648-5901 facebook.com/pittarchives pittarchives.tumblr.com _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Christine D. de Catanzaro, Ph.D., M.L.I.S. Access Archivist Subject Librarian - Music Georgia Tech Archives Library & Learning Excellence Georgia Institute of Technology 266 4th Street, NW Atlanta, GA 30332-0900 Phone: 404-385-0107 Fax: 404-894-9421 E-mail: decatanzaro at gatech.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From PGalligan at rockarch.org Wed Jul 23 10:20:16 2014 From: PGalligan at rockarch.org (Galligan, Patrick) Date: Wed, 23 Jul 2014 10:20:16 -0400 Subject: [Archivesspace_Users_Group] AT > ASpace migration questions In-Reply-To: <124756373.21837775.1406124561431.JavaMail.root@mail.gatech.edu> References: <2BBFBDCDF4296C4482D60C88E47A070712DAA80EA0@PITT-EXCH-14.univ.pitt.edu>, <124756373.21837775.1406124561431.JavaMail.root@mail.gatech.edu> Message-ID: Christine, If you are migrating from another system, you can have the migration tools automatically publish resources, digital objects, accessions, subjects, or agents. Did you select those options during migration? -Patrick Galligan Rockefeller Archive Center ________________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org [archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of De Catanzaro, Christine D [christine.decatanzaro at library.gatech.edu] Sent: Wednesday, July 23, 2014 10:09 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions Chris, Our agents also do not display in the public interface. We noticed that all of them are marked Publish=False in the staff interface. The only agents we would not display in the public interface are our donors; we would definitely want to display our creators and subjects. We were thinking that this would be a simple fix of making a global change. Is Publish=False the default setting here? Thanks, Christine ________________________________ From: "Ed Galloway" To: "Archivesspace Users Group" Sent: Wednesday, July 23, 2014 9:17:15 AM Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions Chris, Thanks for your responses?let me try to answer back in red below. Ed From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Wednesday, July 23, 2014 6:31 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions Hi Ed, Glad to hear about your migration and thanks for letting us know about these issues... Some responses: Agents do not display in the Public interface, meaning no Creators or Personal/Corporate names appear in the search results or as an option to browse; nothing displays when the ?Names? category is selected. It says ?No records,? but they?re there on the Staff side. Hm... For the agents to display, they need to be associated to a published resource. Do you have an agent that is associated to a published resource? Can you see that agent in the published resource on the public side? If you mean is an agent (ie corporate name) linked to a resource (ie finding aid) from the Staff side, then yes most definitely. All of our finding aids (almost 1000) have Creators or Personal/Corporate names that we created in AT and appear in our current online guides. But when we look at them in the Public ASpace view, none of them appear anywhere (but they are there in Staff). HTML markup does not display; instead it shows the mark-up itself (I believe this is a known ASpace bug and being addressed). Which context is this in? Notes or titles? Also, be aware adding certain HTML to your data can make your EAD export invalid... Using the wrap-in tag feature in AT, we created italics fairly regularly for unittitles such as Ed?s Book. This markup was migrated exactly as you see it in my example. In other words, it doesn?t actually display in italics but we used the AT tools provided. It happens anywhere we used tags whether it was unittitle or scope notes or anywhere else. We did not get any EAD export errors. Similarly though, if a begins with an tag, the title does not display at all and neither does any of its children. If for example, the name of a subseries started with an tag, none of the folders in that subseries display. This is a known issue...https://www.pivotaltracker.com/story/show/75502994 OK ? Lengthy text in Scope & Contents Notes (eg) do not show paragraph breaks, but instead display as one long paragraph. When viewed on the Staff side, it does format properly when viewed as Formatted Text (not Raw). A feature request has been added for this.. https://www.pivotaltracker.com/story/show/72606134 Ok External links (URLs) we?ve inserted in a S&C note do not actually link out. How are you adding these urls to the note? Using the AT wrap-in tag feature so the markup looks like this: ?Digital reproductions of the collection are available online.? The links work just fine in our current online guides. Perform an Advanced Search and view first set of results; then advance to next page of results. This second set of results is not based on the original search but appears to be the results of searching everything! Yikes. I just replicated that. Definitely a bug...hard to believe nobody has caught that one yet. Make a ticket for that here : https://www.pivotaltracker.com/story/show/75503592 Ok?glad we could help! Search does not highlight your search terms. Can it? Short answer is yes. This is actually a Solr configuration that would need to be made to return highlight text in the search results. However, there is a feature request to have this native in the application here : https://www.pivotaltracker.com/story/show/66505844 Ok There is no Go to Next Folder (eg Component) feature; in other words when viewing any folder, it would be nice to simply click a button to see the next (or preceding) folder (or item). Ok, so is this in the public interface only? So, if youre looking at a resource in a folder, you'd like a button just to take you to the next folder rather than having to go back to the top level view and select the next folder? Yes in the Public interface. Yes most definitely! ? Thanks! best, chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Galloway, Ed > Sent: Tuesday, July 22, 2014 3:32 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] AT > ASpace migration questions All, The University of Pittsburgh has successfully migrated its data from AT to ASpace, meaning we have worked out any transfer problems so 100% of our records migrate. Now we are carefully reviewing the data in the Public ASpace interface and have observed the following which we?d like comments on: ? Agents do not display in the Public interface, meaning no Creators or Personal/Corporate names appear in the search results or as an option to browse; nothing displays when the ?Names? category is selected. It says ?No records,? but they?re there on the Staff side. ? HTML markup does not display; instead it shows the mark-up itself (I believe this is a known ASpace bug and being addressed). ? Similarly though, if a begins with an tag, the title does not display at all and neither does any of its children. If for example, the name of a subseries started with an tag, none of the folders in that subseries display. ? Lengthy text in Scope & Contents Notes (eg) do not show paragraph breaks, but instead display as one long paragraph. When viewed on the Staff side, it does format properly when viewed as Formatted Text (not Raw). ? External links (URLs) we?ve inserted in a S&C note do not actually link out. Bug? ? Perform an Advanced Search and view first set of results; then advance to next page of results. This second set of results is not based on the original search but appears to be the results of searching everything! Interface questions: ? Search does not highlight your search terms. Can it? ? There is no Go to Next Folder (eg Component) feature; in other words when viewing any folder, it would be nice to simply click a button to see the next (or preceding) folder (or item). I would appreciate any feedback you can give me. We?re at the stage of determining what we need to address versus what is a bug or other issue that the ASpace developers need to address. Thanks, Ed Edward A. Galloway Head, Archives Service Center University Library System University of Pittsburgh 412-648-5901 facebook.com/pittarchives pittarchives.tumblr.com _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Christine D. de Catanzaro, Ph.D., M.L.I.S. Access Archivist Subject Librarian - Music Georgia Tech Archives Library & Learning Excellence Georgia Institute of Technology 266 4th Street, NW Atlanta, GA 30332-0900 Phone: 404-385-0107 Fax: 404-894-9421 E-mail: decatanzaro at gatech.edu From mark.custer at yale.edu Wed Jul 23 10:24:40 2014 From: mark.custer at yale.edu (Custer, Mark) Date: Wed, 23 Jul 2014 14:24:40 +0000 Subject: [Archivesspace_Users_Group] AT > ASpace migration questions In-Reply-To: <2BBFBDCDF4296C4482D60C88E47A070712DAA80EA0@PITT-EXCH-14.univ.pitt.edu> References: <2BBFBDCDF4296C4482D60C88E47A070712DAA80D95@PITT-EXCH-14.univ.pitt.edu> <1406111480925.67344@lyrasis.org> <2BBFBDCDF4296C4482D60C88E47A070712DAA80EA0@PITT-EXCH-14.univ.pitt.edu> Message-ID: To follow up on one point of this thread specifically, I wonder if there is any more clarification regarding Ed's question about "Lengthy text in Scope & Contents Notes," its corresponding user story, https://www.pivotaltracker.com/s/projects/386247/stories/72606134, and how this is going to be addressed in future releases of ArchivesSpace? The above user story only applies to how this note displays in ArchivesSpace, but what I need to address currently is how this note exports in the EAD. In the example at Pivotal Tracker, the note looks like this: This is a story. It has a break. Then it ends. In version 1.0.9 (and earlier), that same note will exports like this in the EAD:

This is a story. It has a break. Then it ends.

Is this going to be changed in the next release of ArchivesSpace, or should we update our AT database prior to the migration to ensure that the following is migrated into ArchivesSpace instead:

This is a story.

It has a break.

Then it ends.

I ask this second question since it seems to be aligned with how ArchivesSpace handles mixing in EAD elements in general, since the paragraph element pops up as an option in the user interface after a user types in the less-than sign, < (see the attached screen shot). In other words, if the user interface is expecting paragraphs to be encoded explicitly, I assume that ArchivesSpace does not have plans not to interpret double-line breaks as paragraph separations for the EAD export process as Archivists' Toolkit does. Is that correct? Furthermore, if the paragraphs are explicitly encoded in ArchivesSpace (which will ensure that the correct EAD is exported in the current version), will having them encoded explicitly break the EAD export for future versions of ArchivesSpace? There are also at least two other hard-coded EAD issues in the AT that we'll likely need to update prior to our migration (since if we don't do these things the EAD will be invalid upon export from ArchivesSpace), which I'll list here again just in case no one else has been considering these yet: * @target attributes in elements. The last time that I checked and reported, the migration tool updates @id attributes, but not the @target attributes that link to those ids. * Hard-coded namespace prefixes for XLink will need to change from ns2: (in the AT) to xlink: (in ASpace) Right now, though, I'm primarily concerned with this question of paragraphs, specifically with how these should be encoded in the ArchivesSpace database in light of the AT migration tool and import/export mechanisms of ArchivesSpace. Mark From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Galloway, Ed Sent: Wednesday, July 23, 2014 9:17 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions Chris, Thanks for your responses...let me try to answer back in red below. Ed From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Wednesday, July 23, 2014 6:31 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions Hi Ed, Glad to hear about your migration and thanks for letting us know about these issues... Some responses: Agents do not display in the Public interface, meaning no Creators or Personal/Corporate names appear in the search results or as an option to browse; nothing displays when the "Names" category is selected. It says "No records," but they're there on the Staff side. Hm... For the agents to display, they need to be associated to a published resource. Do you have an agent that is associated to a published resource? Can you see that agent in the published resource on the public side? If you mean is an agent (ie corporate name) linked to a resource (ie finding aid) from the Staff side, then yes most definitely. All of our finding aids (almost 1000) have Creators or Personal/Corporate names that we created in AT and appear in our current online guides. But when we look at them in the Public ASpace view, none of them appear anywhere (but they are there in Staff). HTML markup does not display; instead it shows the mark-up itself (I believe this is a known ASpace bug and being addressed). Which context is this in? Notes or titles? Also, be aware adding certain HTML to your data can make your EAD export invalid... Using the wrap-in tag feature in AT, we created italics fairly regularly for unittitles such as Ed's Book. This markup was migrated exactly as you see it in my example. In other words, it doesn't actually display in italics but we used the AT tools provided. It happens anywhere we used tags whether it was unittitle or scope notes or anywhere else. We did not get any EAD export errors. Similarly though, if a begins with an tag, the title does not display at all and neither does any of its children. If for example, the name of a subseries started with an tag, none of the folders in that subseries display. This is a known issue...https://www.pivotaltracker.com/story/show/75502994 OK * Lengthy text in Scope & Contents Notes (eg) do not show paragraph breaks, but instead display as one long paragraph. When viewed on the Staff side, it does format properly when viewed as Formatted Text (not Raw). A feature request has been added for this.. https://www.pivotaltracker.com/story/show/72606134 Ok External links (URLs) we've inserted in a S&C note do not actually link out. How are you adding these urls to the note? Using the AT wrap-in tag feature so the markup looks like this: "Digital reproductions of the collection are available online." The links work just fine in our current online guides. Perform an Advanced Search and view first set of results; then advance to next page of results. This second set of results is not based on the original search but appears to be the results of searching everything! Yikes. I just replicated that. Definitely a bug...hard to believe nobody has caught that one yet. Make a ticket for that here : https://www.pivotaltracker.com/story/show/75503592 Ok...glad we could help! Search does not highlight your search terms. Can it? Short answer is yes. This is actually a Solr configuration that would need to be made to return highlight text in the search results. However, there is a feature request to have this native in the application here : https://www.pivotaltracker.com/story/show/66505844 Ok There is no Go to Next Folder (eg Component) feature; in other words when viewing any folder, it would be nice to simply click a button to see the next (or preceding) folder (or item). Ok, so is this in the public interface only? So, if youre looking at a resource in a folder, you'd like a button just to take you to the next folder rather than having to go back to the top level view and select the next folder? Yes in the Public interface. Yes most definitely! :) Thanks! best, chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Galloway, Ed > Sent: Tuesday, July 22, 2014 3:32 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] AT > ASpace migration questions All, The University of Pittsburgh has successfully migrated its data from AT to ASpace, meaning we have worked out any transfer problems so 100% of our records migrate. Now we are carefully reviewing the data in the Public ASpace interface and have observed the following which we'd like comments on: * Agents do not display in the Public interface, meaning no Creators or Personal/Corporate names appear in the search results or as an option to browse; nothing displays when the "Names" category is selected. It says "No records," but they're there on the Staff side. * HTML markup does not display; instead it shows the mark-up itself (I believe this is a known ASpace bug and being addressed). * Similarly though, if a begins with an tag, the title does not display at all and neither does any of its children. If for example, the name of a subseries started with an tag, none of the folders in that subseries display. * Lengthy text in Scope & Contents Notes (eg) do not show paragraph breaks, but instead display as one long paragraph. When viewed on the Staff side, it does format properly when viewed as Formatted Text (not Raw). * External links (URLs) we've inserted in a S&C note do not actually link out. Bug? * Perform an Advanced Search and view first set of results; then advance to next page of results. This second set of results is not based on the original search but appears to be the results of searching everything! Interface questions: * Search does not highlight your search terms. Can it? * There is no Go to Next Folder (eg Component) feature; in other words when viewing any folder, it would be nice to simply click a button to see the next (or preceding) folder (or item). I would appreciate any feedback you can give me. We're at the stage of determining what we need to address versus what is a bug or other issue that the ASpace developers need to address. Thanks, Ed Edward A. Galloway Head, Archives Service Center University Library System University of Pittsburgh 412-648-5901 facebook.com/pittarchives pittarchives.tumblr.com -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: question-of-paragraphs.png Type: image/png Size: 16131 bytes Desc: question-of-paragraphs.png URL: From Chris.Fitzpatrick at lyrasis.org Wed Jul 23 10:28:03 2014 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Wed, 23 Jul 2014 14:28:03 +0000 Subject: [Archivesspace_Users_Group] AT > ASpace migration questions In-Reply-To: <2BBFBDCDF4296C4482D60C88E47A070712DAA80EA0@PITT-EXCH-14.univ.pitt.edu> References: <2BBFBDCDF4296C4482D60C88E47A070712DAA80D95@PITT-EXCH-14.univ.pitt.edu> <1406111480925.67344@lyrasis.org>, <2BBFBDCDF4296C4482D60C88E47A070712DAA80EA0@PITT-EXCH-14.univ.pitt.edu> Message-ID: <1406125682413.43646@lyrasis.org> Hi Ed, If you mean is an agent (ie corporate name) linked to a resource (ie finding aid) from the Staff side, then yes most definitely. All of our finding aids (almost 1000) have Creators or Personal/Corporate names that we created in AT and appear in our current online guides. But when we look at them in the Public ASpace view, none of them appear anywhere (but they are there in Staff). Ok, but are the resources published? They names won't show up unless the resources are published. Are the resources showing up in the public interface at all? And if so, is the agent name appearing in the resource page? Using the wrap-in tag feature in AT, we created italics fairly regularly for unittitles such as Ed?s Book. This markup was migrated exactly as you see it in my example. In other words, it doesn?t actually display in italics but we used the AT tools provided. It happens anywhere we used tags whether it was unittitle or scope notes or anywhere else. We did not get any EAD export errors. Ah, ok, got it.. The problem is that this is not HTML, so the browser won't render it. The EAD markup has to be converted in the view to HTML. This is the same issue with the , which has to be converted to valid HTML tags. There is a couple of tickets for this already... Will bring up the next folder feature with the UAC... Thanks again! b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Galloway, Ed Sent: Wednesday, July 23, 2014 3:17 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions Chris, Thanks for your responses?let me try to answer back in red below. Ed From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Wednesday, July 23, 2014 6:31 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions Hi Ed, Glad to hear about your migration and thanks for letting us know about these issues... Some responses: Agents do not display in the Public interface, meaning no Creators or Personal/Corporate names appear in the search results or as an option to browse; nothing displays when the ?Names? category is selected. It says ?No records,? but they?re there on the Staff side. Hm... For the agents to display, they need to be associated to a published resource. Do you have an agent that is associated to a published resource? Can you see that agent in the published resource on the public side? If you mean is an agent (ie corporate name) linked to a resource (ie finding aid) from the Staff side, then yes most definitely. All of our finding aids (almost 1000) have Creators or Personal/Corporate names that we created in AT and appear in our current online guides. But when we look at them in the Public ASpace view, none of them appear anywhere (but they are there in Staff). HTML markup does not display; instead it shows the mark-up itself (I believe this is a known ASpace bug and being addressed). Which context is this in? Notes or titles? Also, be aware adding certain HTML to your data can make your EAD export invalid... Using the wrap-in tag feature in AT, we created italics fairly regularly for unittitles such as Ed?s Book. This markup was migrated exactly as you see it in my example. In other words, it doesn?t actually display in italics but we used the AT tools provided. It happens anywhere we used tags whether it was unittitle or scope notes or anywhere else. We did not get any EAD export errors. Similarly though, if a begins with an tag, the title does not display at all and neither does any of its children. If for example, the name of a subseries started with an tag, none of the folders in that subseries display. This is a known issue...https://www.pivotaltracker.com/story/show/75502994 OK ? Lengthy text in Scope & Contents Notes (eg) do not show paragraph breaks, but instead display as one long paragraph. When viewed on the Staff side, it does format properly when viewed as Formatted Text (not Raw). A feature request has been added for this.. https://www.pivotaltracker.com/story/show/72606134 Ok External links (URLs) we?ve inserted in a S&C note do not actually link out. How are you adding these urls to the note? Using the AT wrap-in tag feature so the markup looks like this: ?Digital reproductions of the collection are available online.? The links work just fine in our current online guides. Perform an Advanced Search and view first set of results; then advance to next page of results. This second set of results is not based on the original search but appears to be the results of searching everything! Yikes. I just replicated that. Definitely a bug...hard to believe nobody has caught that one yet. Make a ticket for that here : https://www.pivotaltracker.com/story/show/75503592 Ok?glad we could help! Search does not highlight your search terms. Can it? Short answer is yes. This is actually a Solr configuration that would need to be made to return highlight text in the search results. However, there is a feature request to have this native in the application here : https://www.pivotaltracker.com/story/show/66505844 Ok There is no Go to Next Folder (eg Component) feature; in other words when viewing any folder, it would be nice to simply click a button to see the next (or preceding) folder (or item). Ok, so is this in the public interface only? So, if youre looking at a resource in a folder, you'd like a button just to take you to the next folder rather than having to go back to the top level view and select the next folder? Yes in the Public interface. Yes most definitely! :) Thanks! best, chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Galloway, Ed > Sent: Tuesday, July 22, 2014 3:32 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] AT > ASpace migration questions All, The University of Pittsburgh has successfully migrated its data from AT to ASpace, meaning we have worked out any transfer problems so 100% of our records migrate. Now we are carefully reviewing the data in the Public ASpace interface and have observed the following which we?d like comments on: ? Agents do not display in the Public interface, meaning no Creators or Personal/Corporate names appear in the search results or as an option to browse; nothing displays when the ?Names? category is selected. It says ?No records,? but they?re there on the Staff side. ? HTML markup does not display; instead it shows the mark-up itself (I believe this is a known ASpace bug and being addressed). ? Similarly though, if a begins with an tag, the title does not display at all and neither does any of its children. If for example, the name of a subseries started with an tag, none of the folders in that subseries display. ? Lengthy text in Scope & Contents Notes (eg) do not show paragraph breaks, but instead display as one long paragraph. When viewed on the Staff side, it does format properly when viewed as Formatted Text (not Raw). ? External links (URLs) we?ve inserted in a S&C note do not actually link out. Bug? ? Perform an Advanced Search and view first set of results; then advance to next page of results. This second set of results is not based on the original search but appears to be the results of searching everything! Interface questions: ? Search does not highlight your search terms. Can it? ? There is no Go to Next Folder (eg Component) feature; in other words when viewing any folder, it would be nice to simply click a button to see the next (or preceding) folder (or item). I would appreciate any feedback you can give me. We?re at the stage of determining what we need to address versus what is a bug or other issue that the ASpace developers need to address. Thanks, Ed Edward A. Galloway Head, Archives Service Center University Library System University of Pittsburgh 412-648-5901 facebook.com/pittarchives pittarchives.tumblr.com -------------- next part -------------- An HTML attachment was scrubbed... URL: From mGorzalski at lib.siu.edu Wed Jul 23 10:42:51 2014 From: mGorzalski at lib.siu.edu (Matthew J Gorzalski) Date: Wed, 23 Jul 2014 14:42:51 +0000 Subject: [Archivesspace_Users_Group] Archon to A Space migration issue Message-ID: We're having trouble with getting our finding aids to migrate to the correct location in the classification manager. The collections migrate to AS without data loss, and you can access them in AS via search or the Collections tab. But you cannot access them via the Classifications tab in ArchivesSpace because they do not migrate properly. In Archon our Classifications are as follows: 1 Manuscripts a. Twentieth Century American and British Literature b. American Philosophy c. Theatre d. Irish Studies e. First Amendment Freedoms f. Southern Illinois History and Culture g. World Wars letters h. Vertical File Manuscripts 2 Photographs a. Manuscript Collection Photographs b. University Archives Photographs c. Political Papers Photographs 3 University Archives a. (lists all record groups) 4 Political Papers a. Elected officials b. Organized labor c. Grassroots organizations d. Political appointees e. Governmental organizations 5 Rare Books All of these Classifications and sub-classification shells migrate to ArchivesSpace but only University Archives collections can be accessed via the Classifications tab. The collections for the other categories do not link-up, even though all collections are designated with the proper classification and sub classification. Also, University Archives record groups (classifications) do not appear in perfect numerical order. We've tweaked it a little and improved the order, but it still isn't perfect. Is the order based on date of creation? A few months ago I created Record Group 32 which appears last post-migration, despite appearing in number order in Archon. Thanks! MATT GORZALSKI University Archivist MORRIS LIBRARY MAIL CODE 6632 SOUTHERN ILLINOIS UNIVERSITY 605 AGRICULTURE DR CARBONDALE, IL 62901 mgorzalski at lib.siu.edu P: 618/453-2225 F: 618/453-3440 lib.siu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From brad.westbrook at lyrasis.org Wed Jul 23 11:53:37 2014 From: brad.westbrook at lyrasis.org (Brad Westbrook) Date: Wed, 23 Jul 2014 15:53:37 +0000 Subject: [Archivesspace_Users_Group] AT > ASpace migration questions In-Reply-To: References: <2BBFBDCDF4296C4482D60C88E47A070712DAA80EA0@PITT-EXCH-14.univ.pitt.edu>, <124756373.21837775.1406124561431.JavaMail.root@mail.gatech.edu> Message-ID: <074a02a33cb6480f8f7b8fa924edaf49@BLUPR08MB102.namprd08.prod.outlook.com> It's also a preference that can be set at the instance, repository, or user level: [cid:image001.png at 01CFA66A.012AA570] [cid:image004.jpg at 01CFA66C.63E1B990] [cid:image006.jpg at 01CFA66C.63E1B990] The template for preferences is the same at all three levels. Best, Brad W. Bradley D. Westbrook Program Manager brad.westbrook at lyrasis.org 800.999.8558 x2910 678.235.2910 bradley_d_westbrook (Skype) [cid:image003.png at 01CE734E.FD759D30] -----Original Message----- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Galligan, Patrick Sent: Wednesday, July 23, 2014 10:20 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions Christine, If you are migrating from another system, you can have the migration tools automatically publish resources, digital objects, accessions, subjects, or agents. Did you select those options during migration? -Patrick Galligan Rockefeller Archive Center ________________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org [archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of De Catanzaro, Christine D [christine.decatanzaro at library.gatech.edu] Sent: Wednesday, July 23, 2014 10:09 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions Chris, Our agents also do not display in the public interface. We noticed that all of them are marked Publish=False in the staff interface. The only agents we would not display in the public interface are our donors; we would definitely want to display our creators and subjects. We were thinking that this would be a simple fix of making a global change. Is Publish=False the default setting here? Thanks, Christine ________________________________ From: "Ed Galloway" > To: "Archivesspace Users Group" > Sent: Wednesday, July 23, 2014 9:17:15 AM Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions Chris, Thanks for your responses?let me try to answer back in red below. Ed From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Wednesday, July 23, 2014 6:31 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions Hi Ed, Glad to hear about your migration and thanks for letting us know about these issues... Some responses: Agents do not display in the Public interface, meaning no Creators or Personal/Corporate names appear in the search results or as an option to browse; nothing displays when the ?Names? category is selected. It says ?No records,? but they?re there on the Staff side. Hm... For the agents to display, they need to be associated to a published resource. Do you have an agent that is associated to a published resource? Can you see that agent in the published resource on the public side? If you mean is an agent (ie corporate name) linked to a resource (ie finding aid) from the Staff side, then yes most definitely. All of our finding aids (almost 1000) have Creators or Personal/Corporate names that we created in AT and appear in our current online guides. But when we look at them in the Public ASpace view, none of them appear anywhere (but they are there in Staff). HTML markup does not display; instead it shows the mark-up itself (I believe this is a known ASpace bug and being addressed). Which context is this in? Notes or titles? Also, be aware adding certain HTML to your data can make your EAD export invalid... Using the wrap-in tag feature in AT, we created italics fairly regularly for unittitles such as Ed?s Book. This markup was migrated exactly as you see it in my example. In other words, it doesn?t actually display in italics but we used the AT tools provided. It happens anywhere we used tags whether it was unittitle or scope notes or anywhere else. We did not get any EAD export errors. Similarly though, if a begins with an tag, the title does not display at all and neither does any of its children. If for example, the name of a subseries started with an tag, none of the folders in that subseries display. This is a known issue...https://www.pivotaltracker.com/story/show/75502994 OK ? Lengthy text in Scope & Contents Notes (eg) do not show paragraph breaks, but instead display as one long paragraph. When viewed on the Staff side, it does format properly when viewed as Formatted Text (not Raw). A feature request has been added for this.. https://www.pivotaltracker.com/story/show/72606134 Ok External links (URLs) we?ve inserted in a S&C note do not actually link out. How are you adding these urls to the note? Using the AT wrap-in tag feature so the markup looks like this: ?Digital reproductions of the collection are available online.? The links work just fine in our current online guides. Perform an Advanced Search and view first set of results; then advance to next page of results. This second set of results is not based on the original search but appears to be the results of searching everything! Yikes. I just replicated that. Definitely a bug...hard to believe nobody has caught that one yet. Make a ticket for that here : https://www.pivotaltracker.com/story/show/75503592 Ok?glad we could help! Search does not highlight your search terms. Can it? Short answer is yes. This is actually a Solr configuration that would need to be made to return highlight text in the search results. However, there is a feature request to have this native in the application here : https://www.pivotaltracker.com/story/show/66505844 Ok There is no Go to Next Folder (eg Component) feature; in other words when viewing any folder, it would be nice to simply click a button to see the next (or preceding) folder (or item). Ok, so is this in the public interface only? So, if youre looking at a resource in a folder, you'd like a button just to take you to the next folder rather than having to go back to the top level view and select the next folder? Yes in the Public interface. Yes most definitely! ? Thanks! best, chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org> >> on behalf of Galloway, Ed >> Sent: Tuesday, July 22, 2014 3:32 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] AT > ASpace migration questions All, The University of Pittsburgh has successfully migrated its data from AT to ASpace, meaning we have worked out any transfer problems so 100% of our records migrate. Now we are carefully reviewing the data in the Public ASpace interface and have observed the following which we?d like comments on: ? Agents do not display in the Public interface, meaning no Creators or Personal/Corporate names appear in the search results or as an option to browse; nothing displays when the ?Names? category is selected. It says ?No records,? but they?re there on the Staff side. ? HTML markup does not display; instead it shows the mark-up itself (I believe this is a known ASpace bug and being addressed). ? Similarly though, if a begins with an tag, the title does not display at all and neither does any of its children. If for example, the name of a subseries started with an tag, none of the folders in that subseries display. ? Lengthy text in Scope & Contents Notes (eg) do not show paragraph breaks, but instead display as one long paragraph. When viewed on the Staff side, it does format properly when viewed as Formatted Text (not Raw). ? External links (URLs) we?ve inserted in a S&C note do not actually link out. Bug? ? Perform an Advanced Search and view first set of results; then advance to next page of results. This second set of results is not based on the original search but appears to be the results of searching everything! Interface questions: ? Search does not highlight your search terms. Can it? ? There is no Go to Next Folder (eg Component) feature; in other words when viewing any folder, it would be nice to simply click a button to see the next (or preceding) folder (or item). I would appreciate any feedback you can give me. We?re at the stage of determining what we need to address versus what is a bug or other issue that the ASpace developers need to address. Thanks, Ed Edward A. Galloway Head, Archives Service Center University Library System University of Pittsburgh 412-648-5901 facebook.com/pittarchives pittarchives.tumblr.com _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Christine D. de Catanzaro, Ph.D., M.L.I.S. Access Archivist Subject Librarian - Music Georgia Tech Archives Library & Learning Excellence Georgia Institute of Technology 266 4th Street, NW Atlanta, GA 30332-0900 Phone: 404-385-0107 Fax: 404-894-9421 E-mail: decatanzaro at gatech.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 13185 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.jpg Type: image/jpeg Size: 10411 bytes Desc: image004.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... 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Name: image008.png Type: image/png Size: 7646 bytes Desc: image008.png URL: From christine.decatanzaro at library.gatech.edu Wed Jul 23 12:04:18 2014 From: christine.decatanzaro at library.gatech.edu (De Catanzaro, Christine D) Date: Wed, 23 Jul 2014 12:04:18 -0400 (EDT) Subject: [Archivesspace_Users_Group] AT > ASpace migration questions In-Reply-To: <074a02a33cb6480f8f7b8fa924edaf49@BLUPR08MB102.namprd08.prod.outlook.com> Message-ID: <1453931008.21904620.1406131458747.JavaMail.root@mail.gatech.edu> Thanks so much -- Christine ----- Original Message ----- From: "Brad Westbrook" To: "Archivesspace Users Group" Sent: Wednesday, July 23, 2014 11:53:37 AM Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions It's also a preference that can be set at the instance, repository, or user level: The template for preferences is the same at all three levels. Best, Brad W. Bradley D. Westbrook Program Manager brad.westbrook at lyrasis.org 800.999.8558 x2910 678.235.2910 bradley_d_westbrook (Skype) cid:image003.png at 01CE734E.FD759D30 -----Original Message----- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Galligan, Patrick Sent: Wednesday, July 23, 2014 10:20 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions Christine, If you are migrating from another system, you can have the migration tools automatically publish resources, digital objects, accessions, subjects, or agents. Did you select those options during migration? -Patrick Galligan Rockefeller Archive Center ________________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org [archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of De Catanzaro, Christine D [christine.decatanzaro at library.gatech.edu] Sent: Wednesday, July 23, 2014 10:09 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions Chris, Our agents also do not display in the public interface. We noticed that all of them are marked Publish=False in the staff interface. The only agents we would not display in the public interface are our donors; we would definitely want to display our creators and subjects. We were thinking that this would be a simple fix of making a global change. Is Publish=False the default setting here? Thanks, Christine ________________________________ From: "Ed Galloway" < edwardg at pitt.edu > To: "Archivesspace Users Group" < archivesspace_users_group at lyralists.lyrasis.org > Sent: Wednesday, July 23, 2014 9:17:15 AM Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions Chris, Thanks for your responses?let me try to answer back in red below. Ed From: archivesspace_users_group-bounces at lyralists.lyrasis.org [ mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org ] On Behalf Of Chris Fitzpatrick Sent: Wednesday, July 23, 2014 6:31 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions Hi Ed, Glad to hear about your migration and thanks for letting us know about these issues... Some responses: Agents do not display in the Public interface, meaning no Creators or Personal/Corporate names appear in the search results or as an option to browse; nothing displays when the ?Names? category is selected. It says ?No records,? but they?re there on the Staff side. Hm... For the agents to display, they need to be associated to a published resource. Do you have an agent that is associated to a published resource? Can you see that agent in the published resource on the public side? If you mean is an agent (ie corporate name) linked to a resource (ie finding aid) from the Staff side, then yes most definitely. All of our finding aids (almost 1000) have Creators or Personal/Corporate names that we created in AT and appear in our current online guides. But when we look at them in the Public ASpace view, none of them appear anywhere (but they are there in Staff). HTML markup does not display; instead it shows the mark-up itself (I believe this is a known ASpace bug and being addressed). Which context is this in? Notes or titles? Also, be aware adding certain HTML to your data can make your EAD export invalid... Using the wrap-in tag feature in AT, we created italics fairly regularly for unittitles such as Ed?s Book. This markup was migrated exactly as you see it in my example. In other words, it doesn?t actually display in italics but we used the AT tools provided. It happens anywhere we used tags whether it was unittitle or scope notes or anywhere else. We did not get any EAD export errors. Similarly though, if a begins with an tag, the title does not display at all and neither does any of its children. If for example, the name of a subseries started with an tag, none of the folders in that subseries display. This is a known issue...https://www.pivotaltracker.com/story/show/75502994 OK ? Lengthy text in Scope & Contents Notes (eg) do not show paragraph breaks, but instead display as one long paragraph. When viewed on the Staff side, it does format properly when viewed as Formatted Text (not Raw). A feature request has been added for this.. https://www.pivotaltracker.com/story/show/72606134 Ok External links (URLs) we?ve inserted in a S&C note do not actually link out. How are you adding these urls to the note? Using the AT wrap-in tag feature so the markup looks like this: ?Digital reproductions of the collection are available online.? The links work just fine in our current online guides. Perform an Advanced Search and view first set of results; then advance to next page of results. This second set of results is not based on the original search but appears to be the results of searching everything! Yikes. I just replicated that. Definitely a bug...hard to believe nobody has caught that one yet. Make a ticket for that here : https://www.pivotaltracker.com/story/show/75503592 Ok?glad we could help! Search does not highlight your search terms. Can it? Short answer is yes. This is actually a Solr configuration that would need to be made to return highlight text in the search results. However, there is a feature request to have this native in the application here : https://www.pivotaltracker.com/story/show/66505844 Ok There is no Go to Next Folder (eg Component) feature; in other words when viewing any folder, it would be nice to simply click a button to see the next (or preceding) folder (or item). Ok, so is this in the public interface only? So, if youre looking at a resource in a folder, you'd like a button just to take you to the next folder rather than having to go back to the top level view and select the next folder? Yes in the Public interface. Yes most definitely! ? Thanks! best, chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org < archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Galloway, Ed < edwardg at pitt.edu> Sent: Tuesday, July 22, 2014 3:32 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] AT > ASpace migration questions All, The University of Pittsburgh has successfully migrated its data from AT to ASpace, meaning we have worked out any transfer problems so 100% of our records migrate. Now we are carefully reviewing the data in the Public ASpace interface and have observed the following which we?d like comments on: ? Agents do not display in the Public interface, meaning no Creators or Personal/Corporate names appear in the search results or as an option to browse; nothing displays when the ?Names? category is selected. It says ?No records,? but they?re there on the Staff side. ? HTML markup does not display; instead it shows the mark-up itself (I believe this is a known ASpace bug and being addressed). ? Similarly though, if a begins with an tag, the title does not display at all and neither does any of its children. If for example, the name of a subseries started with an tag, none of the folders in that subseries display. ? Lengthy text in Scope & Contents Notes (eg) do not show paragraph breaks, but instead display as one long paragraph. When viewed on the Staff side, it does format properly when viewed as Formatted Text (not Raw). ? External links (URLs) we?ve inserted in a S&C note do not actually link out. Bug? ? Perform an Advanced Search and view first set of results; then advance to next page of results. This second set of results is not based on the original search but appears to be the results of searching everything! Interface questions: ? Search does not highlight your search terms. Can it? ? There is no Go to Next Folder (eg Component) feature; in other words when viewing any folder, it would be nice to simply click a button to see the next (or preceding) folder (or item). I would appreciate any feedback you can give me. We?re at the stage of determining what we need to address versus what is a bug or other issue that the ASpace developers need to address. Thanks, Ed Edward A. Galloway Head, Archives Service Center University Library System University of Pittsburgh 412-648-5901 facebook.com/pittarchives< http://www.facebook.com/pittarchives > pittarchives.tumblr.com< http://pittarchives.tumblr.com/ > _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Christine D. de Catanzaro, Ph.D., M.L.I.S. Access Archivist Subject Librarian - Music Georgia Tech Archives Library & Learning Excellence Georgia Institute of Technology 266 4th Street, NW Atlanta, GA 30332-0900 Phone: 404-385-0107 Fax: 404-894-9421 E-mail: decatanzaro at gatech.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Christine D. de Catanzaro, Ph.D., M.L.I.S. Access Archivist Subject Librarian - Music Georgia Tech Archives Library & Learning Excellence Georgia Institute of Technology 266 4th Street, NW Atlanta, GA 30332-0900 Phone: 404-385-0107 Fax: 404-894-9421 E-mail: decatanzaro at gatech.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 13185 bytes Desc: not available URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.jpg Type: image/jpeg Size: 10411 bytes Desc: not available URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.jpg Type: image/jpeg Size: 21041 bytes Desc: not available URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image008.png Type: image/png Size: 7646 bytes Desc: not available URL: From edwardg at pitt.edu Wed Jul 23 12:16:32 2014 From: edwardg at pitt.edu (Galloway, Ed) Date: Wed, 23 Jul 2014 12:16:32 -0400 Subject: [Archivesspace_Users_Group] AT > ASpace migration questions In-Reply-To: <1406125682413.43646@lyrasis.org> References: <2BBFBDCDF4296C4482D60C88E47A070712DAA80D95@PITT-EXCH-14.univ.pitt.edu> <1406111480925.67344@lyrasis.org> <2BBFBDCDF4296C4482D60C88E47A070712DAA80EA0@PITT-EXCH-14.univ.pitt.edu> <1406125682413.43646@lyrasis.org> Message-ID: <2BBFBDCDF4296C4482D60C88E47A070712DAA80EF2@PITT-EXCH-14.univ.pitt.edu> Chris, Oh now I see what you mean by "published." No...when I look at the Agent names on the Staff side they are not published but rather say Publish = False. In fact they all do. When I flip one to "True," then it appears on the Public side. So how can I universally change our 3700+ Agents to Publish = True? It looks like Brad's response addresses that...is this correct? Thanks, Ed From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Wednesday, July 23, 2014 10:28 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions Hi Ed, If you mean is an agent (ie corporate name) linked to a resource (ie finding aid) from the Staff side, then yes most definitely. All of our finding aids (almost 1000) have Creators or Personal/Corporate names that we created in AT and appear in our current online guides. But when we look at them in the Public ASpace view, none of them appear anywhere (but they are there in Staff). Ok, but are the resources published? They names won't show up unless the resources are published. Are the resources showing up in the public interface at all? And if so, is the agent name appearing in the resource page? Using the wrap-in tag feature in AT, we created italics fairly regularly for unittitles such as Ed's Book. This markup was migrated exactly as you see it in my example. In other words, it doesn't actually display in italics but we used the AT tools provided. It happens anywhere we used tags whether it was unittitle or scope notes or anywhere else. We did not get any EAD export errors. Ah, ok, got it.. The problem is that this is not HTML, so the browser won't render it. The EAD markup has to be converted in the view to HTML. This is the same issue with the , which has to be converted to valid HTML tags. There is a couple of tickets for this already... Will bring up the next folder feature with the UAC... Thanks again! b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Galloway, Ed > Sent: Wednesday, July 23, 2014 3:17 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions Chris, Thanks for your responses...let me try to answer back in red below. Ed From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Wednesday, July 23, 2014 6:31 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions Hi Ed, Glad to hear about your migration and thanks for letting us know about these issues... Some responses: Agents do not display in the Public interface, meaning no Creators or Personal/Corporate names appear in the search results or as an option to browse; nothing displays when the "Names" category is selected. It says "No records," but they're there on the Staff side. Hm... For the agents to display, they need to be associated to a published resource. Do you have an agent that is associated to a published resource? Can you see that agent in the published resource on the public side? If you mean is an agent (ie corporate name) linked to a resource (ie finding aid) from the Staff side, then yes most definitely. All of our finding aids (almost 1000) have Creators or Personal/Corporate names that we created in AT and appear in our current online guides. But when we look at them in the Public ASpace view, none of them appear anywhere (but they are there in Staff). HTML markup does not display; instead it shows the mark-up itself (I believe this is a known ASpace bug and being addressed). Which context is this in? Notes or titles? Also, be aware adding certain HTML to your data can make your EAD export invalid... Using the wrap-in tag feature in AT, we created italics fairly regularly for unittitles such as Ed's Book. This markup was migrated exactly as you see it in my example. In other words, it doesn't actually display in italics but we used the AT tools provided. It happens anywhere we used tags whether it was unittitle or scope notes or anywhere else. We did not get any EAD export errors. Similarly though, if a begins with an tag, the title does not display at all and neither does any of its children. If for example, the name of a subseries started with an tag, none of the folders in that subseries display. This is a known issue...https://www.pivotaltracker.com/story/show/75502994 OK * Lengthy text in Scope & Contents Notes (eg) do not show paragraph breaks, but instead display as one long paragraph. When viewed on the Staff side, it does format properly when viewed as Formatted Text (not Raw). A feature request has been added for this.. https://www.pivotaltracker.com/story/show/72606134 Ok External links (URLs) we've inserted in a S&C note do not actually link out. How are you adding these urls to the note? Using the AT wrap-in tag feature so the markup looks like this: "Digital reproductions of the collection are available online." The links work just fine in our current online guides. Perform an Advanced Search and view first set of results; then advance to next page of results. This second set of results is not based on the original search but appears to be the results of searching everything! Yikes. I just replicated that. Definitely a bug...hard to believe nobody has caught that one yet. Make a ticket for that here : https://www.pivotaltracker.com/story/show/75503592 Ok...glad we could help! Search does not highlight your search terms. Can it? Short answer is yes. This is actually a Solr configuration that would need to be made to return highlight text in the search results. However, there is a feature request to have this native in the application here : https://www.pivotaltracker.com/story/show/66505844 Ok There is no Go to Next Folder (eg Component) feature; in other words when viewing any folder, it would be nice to simply click a button to see the next (or preceding) folder (or item). Ok, so is this in the public interface only? So, if youre looking at a resource in a folder, you'd like a button just to take you to the next folder rather than having to go back to the top level view and select the next folder? Yes in the Public interface. Yes most definitely! :) Thanks! best, chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Galloway, Ed > Sent: Tuesday, July 22, 2014 3:32 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] AT > ASpace migration questions All, The University of Pittsburgh has successfully migrated its data from AT to ASpace, meaning we have worked out any transfer problems so 100% of our records migrate. Now we are carefully reviewing the data in the Public ASpace interface and have observed the following which we'd like comments on: * Agents do not display in the Public interface, meaning no Creators or Personal/Corporate names appear in the search results or as an option to browse; nothing displays when the "Names" category is selected. It says "No records," but they're there on the Staff side. * HTML markup does not display; instead it shows the mark-up itself (I believe this is a known ASpace bug and being addressed). * Similarly though, if a begins with an tag, the title does not display at all and neither does any of its children. If for example, the name of a subseries started with an tag, none of the folders in that subseries display. * Lengthy text in Scope & Contents Notes (eg) do not show paragraph breaks, but instead display as one long paragraph. When viewed on the Staff side, it does format properly when viewed as Formatted Text (not Raw). * External links (URLs) we've inserted in a S&C note do not actually link out. Bug? * Perform an Advanced Search and view first set of results; then advance to next page of results. This second set of results is not based on the original search but appears to be the results of searching everything! Interface questions: * Search does not highlight your search terms. Can it? * There is no Go to Next Folder (eg Component) feature; in other words when viewing any folder, it would be nice to simply click a button to see the next (or preceding) folder (or item). I would appreciate any feedback you can give me. We're at the stage of determining what we need to address versus what is a bug or other issue that the ASpace developers need to address. Thanks, Ed Edward A. Galloway Head, Archives Service Center University Library System University of Pittsburgh 412-648-5901 facebook.com/pittarchives pittarchives.tumblr.com -------------- next part -------------- An HTML attachment was scrubbed... URL: From Chris.Fitzpatrick at lyrasis.org Wed Jul 23 15:12:20 2014 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Wed, 23 Jul 2014 19:12:20 +0000 Subject: [Archivesspace_Users_Group] AT > ASpace migration questions In-Reply-To: <2BBFBDCDF4296C4482D60C88E47A070712DAA80EF2@PITT-EXCH-14.univ.pitt.edu> References: <2BBFBDCDF4296C4482D60C88E47A070712DAA80D95@PITT-EXCH-14.univ.pitt.edu> <1406111480925.67344@lyrasis.org> <2BBFBDCDF4296C4482D60C88E47A070712DAA80EA0@PITT-EXCH-14.univ.pitt.edu> <1406125682413.43646@lyrasis.org>, <2BBFBDCDF4296C4482D60C88E47A070712DAA80EF2@PITT-EXCH-14.univ.pitt.edu> Message-ID: <1406142739727.34060@lyrasis.org> Hi Ed, Just to add...Brad pointed out my original response was actually wrong, but you actually figured out despite my bad advice....agents have their own publish option, so they have to be published themselves. With subjects ( what I was thinking about when I responsed), they do have to be associated to a published resource/accession/etc. for them to appear in the public UI. Sorry I answered too quickly and might have passed some wrong information.. Ok, for agents...the easiest way to bulk publish would probabye be to update the values in the mysql db and trigger a reindex... First, run these queries against your ASpace db: UPDATE agent_corporate_entity SET publish=1; UPDATE agent_family SET publish=1; UPDATE agent_person SET publish=1; UPDATE agent_software SET publish=1; Then delete the "archivesspace/data/indexer_state" directory to trigger a reindex...They should start to appear as the indexer reindexes the agents... Let me know if that works for you... best,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Galloway, Ed Sent: Wednesday, July 23, 2014 6:16 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions Chris, Oh now I see what you mean by ?published.? No?when I look at the Agent names on the Staff side they are not published but rather say Publish = False. In fact they all do. When I flip one to ?True,? then it appears on the Public side. So how can I universally change our 3700+ Agents to Publish = True? It looks like Brad?s response addresses that?is this correct? Thanks, Ed From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Wednesday, July 23, 2014 10:28 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions Hi Ed, If you mean is an agent (ie corporate name) linked to a resource (ie finding aid) from the Staff side, then yes most definitely. All of our finding aids (almost 1000) have Creators or Personal/Corporate names that we created in AT and appear in our current online guides. But when we look at them in the Public ASpace view, none of them appear anywhere (but they are there in Staff). Ok, but are the resources published? They names won't show up unless the resources are published. Are the resources showing up in the public interface at all? And if so, is the agent name appearing in the resource page? Using the wrap-in tag feature in AT, we created italics fairly regularly for unittitles such as Ed?s Book. This markup was migrated exactly as you see it in my example. In other words, it doesn?t actually display in italics but we used the AT tools provided. It happens anywhere we used tags whether it was unittitle or scope notes or anywhere else. We did not get any EAD export errors. Ah, ok, got it.. The problem is that this is not HTML, so the browser won't render it. The EAD markup has to be converted in the view to HTML. This is the same issue with the , which has to be converted to valid HTML tags. There is a couple of tickets for this already... Will bring up the next folder feature with the UAC... Thanks again! b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Galloway, Ed > Sent: Wednesday, July 23, 2014 3:17 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions Chris, Thanks for your responses?let me try to answer back in red below. Ed From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Wednesday, July 23, 2014 6:31 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions Hi Ed, Glad to hear about your migration and thanks for letting us know about these issues... Some responses: Agents do not display in the Public interface, meaning no Creators or Personal/Corporate names appear in the search results or as an option to browse; nothing displays when the ?Names? category is selected. It says ?No records,? but they?re there on the Staff side. Hm... For the agents to display, they need to be associated to a published resource. Do you have an agent that is associated to a published resource? Can you see that agent in the published resource on the public side? If you mean is an agent (ie corporate name) linked to a resource (ie finding aid) from the Staff side, then yes most definitely. All of our finding aids (almost 1000) have Creators or Personal/Corporate names that we created in AT and appear in our current online guides. But when we look at them in the Public ASpace view, none of them appear anywhere (but they are there in Staff). HTML markup does not display; instead it shows the mark-up itself (I believe this is a known ASpace bug and being addressed). Which context is this in? Notes or titles? Also, be aware adding certain HTML to your data can make your EAD export invalid... Using the wrap-in tag feature in AT, we created italics fairly regularly for unittitles such as Ed?s Book. This markup was migrated exactly as you see it in my example. In other words, it doesn?t actually display in italics but we used the AT tools provided. It happens anywhere we used tags whether it was unittitle or scope notes or anywhere else. We did not get any EAD export errors. Similarly though, if a begins with an tag, the title does not display at all and neither does any of its children. If for example, the name of a subseries started with an tag, none of the folders in that subseries display. This is a known issue...https://www.pivotaltracker.com/story/show/75502994 OK ? Lengthy text in Scope & Contents Notes (eg) do not show paragraph breaks, but instead display as one long paragraph. When viewed on the Staff side, it does format properly when viewed as Formatted Text (not Raw). A feature request has been added for this.. https://www.pivotaltracker.com/story/show/72606134 Ok External links (URLs) we?ve inserted in a S&C note do not actually link out. How are you adding these urls to the note? Using the AT wrap-in tag feature so the markup looks like this: ?Digital reproductions of the collection are available online.? The links work just fine in our current online guides. Perform an Advanced Search and view first set of results; then advance to next page of results. This second set of results is not based on the original search but appears to be the results of searching everything! Yikes. I just replicated that. Definitely a bug...hard to believe nobody has caught that one yet. Make a ticket for that here : https://www.pivotaltracker.com/story/show/75503592 Ok?glad we could help! Search does not highlight your search terms. Can it? Short answer is yes. This is actually a Solr configuration that would need to be made to return highlight text in the search results. However, there is a feature request to have this native in the application here : https://www.pivotaltracker.com/story/show/66505844 Ok There is no Go to Next Folder (eg Component) feature; in other words when viewing any folder, it would be nice to simply click a button to see the next (or preceding) folder (or item). Ok, so is this in the public interface only? So, if youre looking at a resource in a folder, you'd like a button just to take you to the next folder rather than having to go back to the top level view and select the next folder? Yes in the Public interface. Yes most definitely! :) Thanks! best, chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Galloway, Ed > Sent: Tuesday, July 22, 2014 3:32 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] AT > ASpace migration questions All, The University of Pittsburgh has successfully migrated its data from AT to ASpace, meaning we have worked out any transfer problems so 100% of our records migrate. Now we are carefully reviewing the data in the Public ASpace interface and have observed the following which we?d like comments on: ? Agents do not display in the Public interface, meaning no Creators or Personal/Corporate names appear in the search results or as an option to browse; nothing displays when the ?Names? category is selected. It says ?No records,? but they?re there on the Staff side. ? HTML markup does not display; instead it shows the mark-up itself (I believe this is a known ASpace bug and being addressed). ? Similarly though, if a begins with an tag, the title does not display at all and neither does any of its children. If for example, the name of a subseries started with an tag, none of the folders in that subseries display. ? Lengthy text in Scope & Contents Notes (eg) do not show paragraph breaks, but instead display as one long paragraph. When viewed on the Staff side, it does format properly when viewed as Formatted Text (not Raw). ? External links (URLs) we?ve inserted in a S&C note do not actually link out. Bug? ? Perform an Advanced Search and view first set of results; then advance to next page of results. This second set of results is not based on the original search but appears to be the results of searching everything! Interface questions: ? Search does not highlight your search terms. Can it? ? There is no Go to Next Folder (eg Component) feature; in other words when viewing any folder, it would be nice to simply click a button to see the next (or preceding) folder (or item). I would appreciate any feedback you can give me. We?re at the stage of determining what we need to address versus what is a bug or other issue that the ASpace developers need to address. Thanks, Ed Edward A. Galloway Head, Archives Service Center University Library System University of Pittsburgh 412-648-5901 facebook.com/pittarchives pittarchives.tumblr.com -------------- next part -------------- An HTML attachment was scrubbed... URL: From brad.westbrook at lyrasis.org Wed Jul 23 12:32:25 2014 From: brad.westbrook at lyrasis.org (Brad Westbrook) Date: Wed, 23 Jul 2014 16:32:25 +0000 Subject: [Archivesspace_Users_Group] Archon script for migrationg to ArchivesSpace: Released to the Public Message-ID: <44f5737480e34603a66180ace50dbc19@BLUPR08MB102.namprd08.prod.outlook.com> Good afternoon. The ArchivesSpace team is happy to announce that the script and complete documentation for migrating Archon instances to ArchivesSpace are now available to the general public at http://www.archivesspace.org/migrations. All best, Brad W. Bradley D. Westbrook Program Manager brad.westbrook at lyrasis.org 800.999.8558 x2910 678.235.2910 bradley_d_westbrook (Skype) [cid:image003.png at 01CE734E.FD759D30] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 7645 bytes Desc: image003.png URL: From mrf22 at psu.edu Wed Jul 23 12:41:16 2014 From: mrf22 at psu.edu (MATTHEW R FRANCIS) Date: Wed, 23 Jul 2014 12:41:16 -0400 (EDT) Subject: [Archivesspace_Users_Group] EAD export error In-Reply-To: <1033565982.572273.1406133022856.JavaMail.zimbra@psu.edu> Message-ID: <217997104.587375.1406133676947.JavaMail.zimbra@psu.edu> All, During recent testing we ran into an issue with EAD exports for our resource records where every attempt to export is resulting in an error out message. I have attached one of the generated XML files for reference. I am confused about what might be causing the error, as a few months ago (under a previous version of ASpace) we were able to successfully export EAD files. Thanks for any assistance that you can provide. -Matt Matt Francis Archivist for Collection Management Special Collections Library Penn State University Twitter: @archivingmatt http://www.archivingmatt.com -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: PSUA_337_ead.xml Type: application/xml Size: 44975 bytes Desc: not available URL: From Chris.Fitzpatrick at lyrasis.org Thu Jul 24 08:07:14 2014 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Thu, 24 Jul 2014 12:07:14 +0000 Subject: [Archivesspace_Users_Group] EAD export error In-Reply-To: <217997104.587375.1406133676947.JavaMail.zimbra@psu.edu> References: <1033565982.572273.1406133022856.JavaMail.zimbra@psu.edu>, <217997104.587375.1406133676947.JavaMail.zimbra@psu.edu> Message-ID: <1406203632332.85721@lyrasis.org> Hi Matt, That's a really odd error message, as for some reason Java cannot find some Nokogiri classes... What version are you using? Also, can you try and start AS and see if this resolves the issue? You might be out of heap space.. b,chris . Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of MATTHEW R FRANCIS Sent: Wednesday, July 23, 2014 6:41 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] EAD export error All, During recent testing we ran into an issue with EAD exports for our resource records where every attempt to export is resulting in an error out message. I have attached one of the generated XML files for reference. I am confused about what might be causing the error, as a few months ago (under a previous version of ASpace) we were able to successfully export EAD files. Thanks for any assistance that you can provide. -Matt Matt Francis Archivist for Collection Management Special Collections Library Penn State University Twitter: @archivingmatt http://www.archivingmatt.com -------------- next part -------------- An HTML attachment was scrubbed... URL: From edwardg at pitt.edu Thu Jul 24 08:08:17 2014 From: edwardg at pitt.edu (Galloway, Ed) Date: Thu, 24 Jul 2014 08:08:17 -0400 Subject: [Archivesspace_Users_Group] AT > ASpace migration questions In-Reply-To: <1406142739727.34060@lyrasis.org> References: <2BBFBDCDF4296C4482D60C88E47A070712DAA80D95@PITT-EXCH-14.univ.pitt.edu> <1406111480925.67344@lyrasis.org> <2BBFBDCDF4296C4482D60C88E47A070712DAA80EA0@PITT-EXCH-14.univ.pitt.edu> <1406125682413.43646@lyrasis.org> <2BBFBDCDF4296C4482D60C88E47A070712DAA80EF2@PITT-EXCH-14.univ.pitt.edu> <1406142739727.34060@lyrasis.org> Message-ID: <2BBFBDCDF4296C4482D60C88E47A070712DAA80F8A@PITT-EXCH-14.univ.pitt.edu> Chris, Thanks for your follow-up and pointing me in the right direction. We'll try reindexing as you suggest and see what happens. Thanks! Ed From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Wednesday, July 23, 2014 3:12 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions Hi Ed, Just to add...Brad pointed out my original response was actually wrong, but you actually figured out despite my bad advice....agents have their own publish option, so they have to be published themselves. With subjects ( what I was thinking about when I responsed), they do have to be associated to a published resource/accession/etc. for them to appear in the public UI. Sorry I answered too quickly and might have passed some wrong information.. Ok, for agents...the easiest way to bulk publish would probabye be to update the values in the mysql db and trigger a reindex... First, run these queries against your ASpace db: UPDATE agent_corporate_entity SET publish=1; UPDATE agent_family SET publish=1; UPDATE agent_person SET publish=1; UPDATE agent_software SET publish=1; Then delete the "archivesspace/data/indexer_state" directory to trigger a reindex...They should start to appear as the indexer reindexes the agents... Let me know if that works for you... best,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Galloway, Ed > Sent: Wednesday, July 23, 2014 6:16 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions Chris, Oh now I see what you mean by "published." No...when I look at the Agent names on the Staff side they are not published but rather say Publish = False. In fact they all do. When I flip one to "True," then it appears on the Public side. So how can I universally change our 3700+ Agents to Publish = True? It looks like Brad's response addresses that...is this correct? Thanks, Ed From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Wednesday, July 23, 2014 10:28 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions Hi Ed, If you mean is an agent (ie corporate name) linked to a resource (ie finding aid) from the Staff side, then yes most definitely. All of our finding aids (almost 1000) have Creators or Personal/Corporate names that we created in AT and appear in our current online guides. But when we look at them in the Public ASpace view, none of them appear anywhere (but they are there in Staff). Ok, but are the resources published? They names won't show up unless the resources are published. Are the resources showing up in the public interface at all? And if so, is the agent name appearing in the resource page? Using the wrap-in tag feature in AT, we created italics fairly regularly for unittitles such as Ed's Book. This markup was migrated exactly as you see it in my example. In other words, it doesn't actually display in italics but we used the AT tools provided. It happens anywhere we used tags whether it was unittitle or scope notes or anywhere else. We did not get any EAD export errors. Ah, ok, got it.. The problem is that this is not HTML, so the browser won't render it. The EAD markup has to be converted in the view to HTML. This is the same issue with the , which has to be converted to valid HTML tags. There is a couple of tickets for this already... Will bring up the next folder feature with the UAC... Thanks again! b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Galloway, Ed > Sent: Wednesday, July 23, 2014 3:17 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions Chris, Thanks for your responses...let me try to answer back in red below. Ed From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Wednesday, July 23, 2014 6:31 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions Hi Ed, Glad to hear about your migration and thanks for letting us know about these issues... Some responses: Agents do not display in the Public interface, meaning no Creators or Personal/Corporate names appear in the search results or as an option to browse; nothing displays when the "Names" category is selected. It says "No records," but they're there on the Staff side. Hm... For the agents to display, they need to be associated to a published resource. Do you have an agent that is associated to a published resource? Can you see that agent in the published resource on the public side? If you mean is an agent (ie corporate name) linked to a resource (ie finding aid) from the Staff side, then yes most definitely. All of our finding aids (almost 1000) have Creators or Personal/Corporate names that we created in AT and appear in our current online guides. But when we look at them in the Public ASpace view, none of them appear anywhere (but they are there in Staff). HTML markup does not display; instead it shows the mark-up itself (I believe this is a known ASpace bug and being addressed). Which context is this in? Notes or titles? Also, be aware adding certain HTML to your data can make your EAD export invalid... Using the wrap-in tag feature in AT, we created italics fairly regularly for unittitles such as Ed's Book. This markup was migrated exactly as you see it in my example. In other words, it doesn't actually display in italics but we used the AT tools provided. It happens anywhere we used tags whether it was unittitle or scope notes or anywhere else. We did not get any EAD export errors. Similarly though, if a begins with an tag, the title does not display at all and neither does any of its children. If for example, the name of a subseries started with an tag, none of the folders in that subseries display. This is a known issue...https://www.pivotaltracker.com/story/show/75502994 OK * Lengthy text in Scope & Contents Notes (eg) do not show paragraph breaks, but instead display as one long paragraph. When viewed on the Staff side, it does format properly when viewed as Formatted Text (not Raw). A feature request has been added for this.. https://www.pivotaltracker.com/story/show/72606134 Ok External links (URLs) we've inserted in a S&C note do not actually link out. How are you adding these urls to the note? Using the AT wrap-in tag feature so the markup looks like this: "Digital reproductions of the collection are available online." The links work just fine in our current online guides. Perform an Advanced Search and view first set of results; then advance to next page of results. This second set of results is not based on the original search but appears to be the results of searching everything! Yikes. I just replicated that. Definitely a bug...hard to believe nobody has caught that one yet. Make a ticket for that here : https://www.pivotaltracker.com/story/show/75503592 Ok...glad we could help! Search does not highlight your search terms. Can it? Short answer is yes. This is actually a Solr configuration that would need to be made to return highlight text in the search results. However, there is a feature request to have this native in the application here : https://www.pivotaltracker.com/story/show/66505844 Ok There is no Go to Next Folder (eg Component) feature; in other words when viewing any folder, it would be nice to simply click a button to see the next (or preceding) folder (or item). Ok, so is this in the public interface only? So, if youre looking at a resource in a folder, you'd like a button just to take you to the next folder rather than having to go back to the top level view and select the next folder? Yes in the Public interface. Yes most definitely! :) Thanks! best, chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Galloway, Ed > Sent: Tuesday, July 22, 2014 3:32 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] AT > ASpace migration questions All, The University of Pittsburgh has successfully migrated its data from AT to ASpace, meaning we have worked out any transfer problems so 100% of our records migrate. Now we are carefully reviewing the data in the Public ASpace interface and have observed the following which we'd like comments on: * Agents do not display in the Public interface, meaning no Creators or Personal/Corporate names appear in the search results or as an option to browse; nothing displays when the "Names" category is selected. It says "No records," but they're there on the Staff side. * HTML markup does not display; instead it shows the mark-up itself (I believe this is a known ASpace bug and being addressed). * Similarly though, if a begins with an tag, the title does not display at all and neither does any of its children. If for example, the name of a subseries started with an tag, none of the folders in that subseries display. * Lengthy text in Scope & Contents Notes (eg) do not show paragraph breaks, but instead display as one long paragraph. When viewed on the Staff side, it does format properly when viewed as Formatted Text (not Raw). * External links (URLs) we've inserted in a S&C note do not actually link out. Bug? * Perform an Advanced Search and view first set of results; then advance to next page of results. This second set of results is not based on the original search but appears to be the results of searching everything! Interface questions: * Search does not highlight your search terms. Can it? * There is no Go to Next Folder (eg Component) feature; in other words when viewing any folder, it would be nice to simply click a button to see the next (or preceding) folder (or item). I would appreciate any feedback you can give me. We're at the stage of determining what we need to address versus what is a bug or other issue that the ASpace developers need to address. Thanks, Ed Edward A. Galloway Head, Archives Service Center University Library System University of Pittsburgh 412-648-5901 facebook.com/pittarchives pittarchives.tumblr.com -------------- next part -------------- An HTML attachment was scrubbed... URL: From brad.westbrook at lyrasis.org Thu Jul 24 09:20:17 2014 From: brad.westbrook at lyrasis.org (Brad Westbrook) Date: Thu, 24 Jul 2014 13:20:17 +0000 Subject: [Archivesspace_Users_Group] Exporting Archival Objects in MARCXML or EAD In-Reply-To: <098F24C758C9AA489F87F67B7ACF798285839F@001FSN2MPN1-048.001f.mgd2.msft.net> References: <098F24C758C9AA489F87F67B7ACF798285839F@001FSN2MPN1-048.001f.mgd2.msft.net> Message-ID: Hi, Rebecca. ArchivesSpace does not yet support batch exporting. Nor does it support exporting of individual component records, if that is what you mean by "individual archival objects." If that is what you mean, I would like to hear more about your use case for exporting individual components-or anybody else's use case for the same. Thanks, Brad W. Bradley D. Westbrook Program Manager brad.westbrook at lyrasis.org 800.999.8558 x2910 678.235.2910 bradley_d_westbrook (Skype) [cid:image003.png at 01CE734E.FD759D30] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Stephens, Rebecca - APHIS Sent: Tuesday, July 22, 2014 5:53 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Exporting Archival Objects in MARCXML or EAD Hi All, I feel like I'm missing something obvious. I see the export button at the resource level which exports the resource level information in either EAD or MARCXML; however, we would like to export our individual archival objects or the entire collection. How do I do that? Thank you, Rebecca This electronic message contains information generated by the USDA solely for the intended recipients. Any unauthorized interception of this message or the use or disclosure of the information it contains may violate the law and subject the violator to civil or criminal penalties. If you believe you have received this message in error, please notify the sender and delete the email immediately. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 7645 bytes Desc: image001.png URL: From kate_bowers at harvard.edu Thu Jul 24 10:47:10 2014 From: kate_bowers at harvard.edu (Bowers, Kate A.) Date: Thu, 24 Jul 2014 14:47:10 +0000 Subject: [Archivesspace_Users_Group] Exporting Archival Objects in MARCXML or EAD Message-ID: <3297fac128984895b4f280fa22fa1d66@BLUPR07MB897.namprd07.prod.outlook.com> Sharing archival descriptions at the component level components with external systems is a valuable way of sharing metadata. I don?t have MARC cases, but I do have four others: 1. We are currently exporting EAD metadata to our digital preservation repository to facilitate management of digital objects. Metadata in EAD will be converted to MODS for ingest into the preservation repository. 2. When we implement SharedShelf, I anticipate creating our image descriptions as components of finding aids and exporting the data either as CSV or as VRA Core for ingest via Shared Shelf to ArtStor 3. We currently offer MODS versions of our EAD for APIs, example: http://oasis.lib.harvard.edu/oasis/component/hua13014c04206.xml 4. We currently offer HTML-styled versions of the same MODS output, example: http://oasis.lib.harvard.edu/oasis/component/hua13014c04206.html Kate From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brad Westbrook Sent: Thursday, July 24, 2014 9:20 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Exporting Archival Objects in MARCXML or EAD Hi, Rebecca. ArchivesSpace does not yet support batch exporting. Nor does it support exporting of individual component records, if that is what you mean by ?individual archival objects.? If that is what you mean, I would like to hear more about your use case for exporting individual components?or anybody else?s use case for the same. Thanks, Brad W. Bradley D. Westbrook Program Manager brad.westbrook at lyrasis.org 800.999.8558 x2910 678.235.2910 bradley_d_westbrook (Skype) [cid:image003.png at 01CE734E.FD759D30] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Stephens, Rebecca - APHIS Sent: Tuesday, July 22, 2014 5:53 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Exporting Archival Objects in MARCXML or EAD Hi All, I feel like I?m missing something obvious. I see the export button at the resource level which exports the resource level information in either EAD or MARCXML; however, we would like to export our individual archival objects or the entire collection. How do I do that? Thank you, Rebecca This electronic message contains information generated by the USDA solely for the intended recipients. Any unauthorized interception of this message or the use or disclosure of the information it contains may violate the law and subject the violator to civil or criminal penalties. If you believe you have received this message in error, please notify the sender and delete the email immediately. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 7645 bytes Desc: image001.png URL: From Kevin.Clair at du.edu Thu Jul 24 11:16:09 2014 From: Kevin.Clair at du.edu (Kevin Clair) Date: Thu, 24 Jul 2014 15:16:09 +0000 Subject: [Archivesspace_Users_Group] Exporting Archival Objects in MARCXML or EAD In-Reply-To: <3297fac128984895b4f280fa22fa1d66@BLUPR07MB897.namprd07.prod.outlook.com> References: <3297fac128984895b4f280fa22fa1d66@BLUPR07MB897.namprd07.prod.outlook.com> Message-ID: <1F1E72103798F04D96C355B296D7C61B366486@mb2-uts.du.edu> I?ll echo Kate?s use case #1; our workflow for generating metadata for digitized special collections content is to export item-level descriptions in MODS from our current collection management system, and right now (as far as I can tell) I can only do that in ArchivesSpace through the API. -k From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Bowers, Kate A. Sent: Thursday, July 24, 2014 8:47 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Exporting Archival Objects in MARCXML or EAD Sharing archival descriptions at the component level components with external systems is a valuable way of sharing metadata. I don?t have MARC cases, but I do have four others: 1. We are currently exporting EAD metadata to our digital preservation repository to facilitate management of digital objects. Metadata in EAD will be converted to MODS for ingest into the preservation repository. 2. When we implement SharedShelf, I anticipate creating our image descriptions as components of finding aids and exporting the data either as CSV or as VRA Core for ingest via Shared Shelf to ArtStor 3. We currently offer MODS versions of our EAD for APIs, example: http://oasis.lib.harvard.edu/oasis/component/hua13014c04206.xml 4. We currently offer HTML-styled versions of the same MODS output, example: http://oasis.lib.harvard.edu/oasis/component/hua13014c04206.html Kate From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brad Westbrook Sent: Thursday, July 24, 2014 9:20 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Exporting Archival Objects in MARCXML or EAD Hi, Rebecca. ArchivesSpace does not yet support batch exporting. Nor does it support exporting of individual component records, if that is what you mean by ?individual archival objects.? If that is what you mean, I would like to hear more about your use case for exporting individual components?or anybody else?s use case for the same. Thanks, Brad W. Bradley D. Westbrook Program Manager brad.westbrook at lyrasis.org 800.999.8558 x2910 678.235.2910 bradley_d_westbrook (Skype) [cid:image003.png at 01CE734E.FD759D30] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Stephens, Rebecca - APHIS Sent: Tuesday, July 22, 2014 5:53 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Exporting Archival Objects in MARCXML or EAD Hi All, I feel like I?m missing something obvious. I see the export button at the resource level which exports the resource level information in either EAD or MARCXML; however, we would like to export our individual archival objects or the entire collection. How do I do that? Thank you, Rebecca This electronic message contains information generated by the USDA solely for the intended recipients. Any unauthorized interception of this message or the use or disclosure of the information it contains may violate the law and subject the violator to civil or criminal penalties. If you believe you have received this message in error, please notify the sender and delete the email immediately. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 7645 bytes Desc: image001.png URL: From Rebecca.Stephens at aphis.usda.gov Thu Jul 24 11:20:49 2014 From: Rebecca.Stephens at aphis.usda.gov (Stephens, Rebecca - APHIS) Date: Thu, 24 Jul 2014 15:20:49 +0000 Subject: [Archivesspace_Users_Group] Archivesspace_Users_Group Digest, Vol 12, Issue 38 In-Reply-To: References: Message-ID: <098F24C758C9AA489F87F67B7ACF7982858479@001FSN2MPN1-048.001f.mgd2.msft.net> Hi Brad, Yes, I mean individual component records. Our immediate need is to export the component records of one collection in MARCXML to give to our library staff. They have asked that we provide MARC records for these components so that they can add them to the library catalog as well as WorldCat. I would rather not recreate a MARC record if it can be exported out of ASpace. In the future, we would like to export EAD finding aids of entire collections including all component records. We are also wondering if there will ever be a way to export a finding aid of an entire collection including all component records as a doc or pdf file. Finally, we may, periodically, need to export entire collections in MARC for our library staff. I hope this makes sense. Rebecca -----Original Message----- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of archivesspace_users_group-request at lyralists.lyrasis.org Sent: Thursday, July 24, 2014 9:17 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: Archivesspace_Users_Group Digest, Vol 12, Issue 38 Send Archivesspace_Users_Group mailing list submissions to archivesspace_users_group at lyralists.lyrasis.org To subscribe or unsubscribe via the World Wide Web, visit http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group or, via email, send a message with subject or body 'help' to archivesspace_users_group-request at lyralists.lyrasis.org You can reach the person managing the list at archivesspace_users_group-owner at lyralists.lyrasis.org When replying, please edit your Subject line so it is more specific than "Re: Contents of Archivesspace_Users_Group digest..." Today's Topics: 1. Re: Exporting Archival Objects in MARCXML or EAD (Brad Westbrook) 2. Re: Exporting Archival Objects in MARCXML or EAD (Bowers, Kate A.) ---------------------------------------------------------------------- Message: 1 Date: Thu, 24 Jul 2014 13:20:17 +0000 From: Brad Westbrook To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Exporting Archival Objects in MARCXML or EAD Message-ID: Content-Type: text/plain; charset="us-ascii" Hi, Rebecca. ArchivesSpace does not yet support batch exporting. Nor does it support exporting of individual component records, if that is what you mean by "individual archival objects." If that is what you mean, I would like to hear more about your use case for exporting individual components-or anybody else's use case for the same. Thanks, Brad W. Bradley D. Westbrook Program Manager brad.westbrook at lyrasis.org 800.999.8558 x2910 678.235.2910 bradley_d_westbrook (Skype) [cid:image003.png at 01CE734E.FD759D30] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Stephens, Rebecca - APHIS Sent: Tuesday, July 22, 2014 5:53 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Exporting Archival Objects in MARCXML or EAD Hi All, I feel like I'm missing something obvious. I see the export button at the resource level which exports the resource level information in either EAD or MARCXML; however, we would like to export our individual archival objects or the entire collection. How do I do that? Thank you, Rebecca This electronic message contains information generated by the USDA solely for the intended recipients. Any unauthorized interception of this message or the use or disclosure of the information it contains may violate the law and subject the violator to civil or criminal penalties. If you believe you have received this message in error, please notify the sender and delete the email immediately. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 7645 bytes Desc: image001.png URL: ------------------------------ Message: 2 Date: Thu, 24 Jul 2014 14:47:10 +0000 From: "Bowers, Kate A." To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Exporting Archival Objects in MARCXML or EAD Message-ID: <3297fac128984895b4f280fa22fa1d66 at BLUPR07MB897.namprd07.prod.outlook.com> Content-Type: text/plain; charset="utf-8" Sharing archival descriptions at the component level components with external systems is a valuable way of sharing metadata. I don?t have MARC cases, but I do have four others: 1. We are currently exporting EAD metadata to our digital preservation repository to facilitate management of digital objects. Metadata in EAD will be converted to MODS for ingest into the preservation repository. 2. When we implement SharedShelf, I anticipate creating our image descriptions as components of finding aids and exporting the data either as CSV or as VRA Core for ingest via Shared Shelf to ArtStor 3. We currently offer MODS versions of our EAD for APIs, example: http://oasis.lib.harvard.edu/oasis/component/hua13014c04206.xml 4. We currently offer HTML-styled versions of the same MODS output, example: http://oasis.lib.harvard.edu/oasis/component/hua13014c04206.html Kate From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brad Westbrook Sent: Thursday, July 24, 2014 9:20 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Exporting Archival Objects in MARCXML or EAD Hi, Rebecca. ArchivesSpace does not yet support batch exporting. Nor does it support exporting of individual component records, if that is what you mean by ?individual archival objects.? If that is what you mean, I would like to hear more about your use case for exporting individual components?or anybody else?s use case for the same. Thanks, Brad W. Bradley D. Westbrook Program Manager brad.westbrook at lyrasis.org 800.999.8558 x2910 678.235.2910 bradley_d_westbrook (Skype) [cid:image003.png at 01CE734E.FD759D30] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Stephens, Rebecca - APHIS Sent: Tuesday, July 22, 2014 5:53 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Exporting Archival Objects in MARCXML or EAD Hi All, I feel like I?m missing something obvious. I see the export button at the resource level which exports the resource level information in either EAD or MARCXML; however, we would like to export our individual archival objects or the entire collection. How do I do that? Thank you, Rebecca This electronic message contains information generated by the USDA solely for the intended recipients. Any unauthorized interception of this message or the use or disclosure of the information it contains may violate the law and subject the violator to civil or criminal penalties. If you believe you have received this message in error, please notify the sender and delete the email immediately. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 7645 bytes Desc: image001.png URL: ------------------------------ _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group End of Archivesspace_Users_Group Digest, Vol 12, Issue 38 ********************************************************* From cory_nimer at byu.edu Thu Jul 24 11:30:38 2014 From: cory_nimer at byu.edu (Cory Nimer) Date: Thu, 24 Jul 2014 15:30:38 +0000 Subject: [Archivesspace_Users_Group] Exporting Archival Objects in MARCXML or EAD In-Reply-To: <1F1E72103798F04D96C355B296D7C61B366486@mb2-uts.du.edu> References: <3297fac128984895b4f280fa22fa1d66@BLUPR07MB897.namprd07.prod.outlook.com>, <1F1E72103798F04D96C355B296D7C61B366486@mb2-uts.du.edu> Message-ID: <01F9DC7FA787A246AECD49D49609C0F1285D6F46@CORN.byu.local> We are using Dublin Core-based component-level metadata derived from our EAD to loading digital objects, and would be interested in this type of functionality for streamlining digitization. As far as the original case goes, it is also likely that we will soon have need of MARC exports of component-level descriptions. We are currently developing new policies for managing print materials in manuscript collections, and expect that we will soon need to export MARC records for all published items. Thanks, Cory Nimer Technical Services Archivist Brigham Young University 801-422-6091 ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org [archivesspace_users_group-bounces at lyralists.lyrasis.org] on behalf of Kevin Clair [Kevin.Clair at du.edu] Sent: Thursday, July 24, 2014 9:16 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Exporting Archival Objects in MARCXML or EAD I?ll echo Kate?s use case #1; our workflow for generating metadata for digitized special collections content is to export item-level descriptions in MODS from our current collection management system, and right now (as far as I can tell) I can only do that in ArchivesSpace through the API. -k From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Bowers, Kate A. Sent: Thursday, July 24, 2014 8:47 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Exporting Archival Objects in MARCXML or EAD Sharing archival descriptions at the component level components with external systems is a valuable way of sharing metadata. I don?t have MARC cases, but I do have four others: 1. We are currently exporting EAD metadata to our digital preservation repository to facilitate management of digital objects. Metadata in EAD will be converted to MODS for ingest into the preservation repository. 2. When we implement SharedShelf, I anticipate creating our image descriptions as components of finding aids and exporting the data either as CSV or as VRA Core for ingest via Shared Shelf to ArtStor 3. We currently offer MODS versions of our EAD for APIs, example: http://oasis.lib.harvard.edu/oasis/component/hua13014c04206.xml 4. We currently offer HTML-styled versions of the same MODS output, example: http://oasis.lib.harvard.edu/oasis/component/hua13014c04206.html Kate From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brad Westbrook Sent: Thursday, July 24, 2014 9:20 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Exporting Archival Objects in MARCXML or EAD Hi, Rebecca. ArchivesSpace does not yet support batch exporting. Nor does it support exporting of individual component records, if that is what you mean by ?individual archival objects.? If that is what you mean, I would like to hear more about your use case for exporting individual components?or anybody else?s use case for the same. Thanks, Brad W. Bradley D. Westbrook Program Manager brad.westbrook at lyrasis.org 800.999.8558 x2910 678.235.2910 bradley_d_westbrook (Skype) [cid:image003.png at 01CE734E.FD759D30] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Stephens, Rebecca - APHIS Sent: Tuesday, July 22, 2014 5:53 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Exporting Archival Objects in MARCXML or EAD Hi All, I feel like I?m missing something obvious. I see the export button at the resource level which exports the resource level information in either EAD or MARCXML; however, we would like to export our individual archival objects or the entire collection. How do I do that? Thank you, Rebecca This electronic message contains information generated by the USDA solely for the intended recipients. Any unauthorized interception of this message or the use or disclosure of the information it contains may violate the law and subject the violator to civil or criminal penalties. If you believe you have received this message in error, please notify the sender and delete the email immediately. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 7645 bytes Desc: image001.png URL: From jmargalo at udel.edu Thu Jul 24 11:31:34 2014 From: jmargalo at udel.edu (Jaime Margalotti) Date: Thu, 24 Jul 2014 11:31:34 -0400 Subject: [Archivesspace_Users_Group] Archivesspace_Users_Group Digest, Vol 12, Issue 39 In-Reply-To: References: Message-ID: I'd like to join in with Kate and Kevin. We also extract content for our digital collections in DSpace and ARTstor SharedShelf Commons from our EAD. In a meeting I was involved in yesterday, the individual responsible for locally uploading content into DSpace and SharedShelf expressed concern/interest in the process involved in producing this data after our ArchivesSpace conversion. This is a very timely topic! Best, Jaime On Thu, Jul 24, 2014 at 11:46 AM, < archivesspace_users_group-request at lyralists.lyrasis.org> wrote: > Send Archivesspace_Users_Group mailing list submissions to > archivesspace_users_group at lyralists.lyrasis.org > > To subscribe or unsubscribe via the World Wide Web, visit > > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > or, via email, send a message with subject or body 'help' to > archivesspace_users_group-request at lyralists.lyrasis.org > > You can reach the person managing the list at > archivesspace_users_group-owner at lyralists.lyrasis.org > > When replying, please edit your Subject line so it is more specific > than "Re: Contents of Archivesspace_Users_Group digest..." > > > Today's Topics: > > 1. Re: Exporting Archival Objects in MARCXML or EAD (Kevin Clair) > > > ---------------------------------------------------------------------- > > Message: 1 > Date: Thu, 24 Jul 2014 15:16:09 +0000 > From: Kevin Clair > To: Archivesspace Users Group > > Subject: Re: [Archivesspace_Users_Group] Exporting Archival Objects in > MARCXML or EAD > Message-ID: <1F1E72103798F04D96C355B296D7C61B366486 at mb2-uts.du.edu> > Content-Type: text/plain; charset="utf-8" > > I?ll echo Kate?s use case #1; our workflow for generating metadata for > digitized special collections content is to export item-level descriptions > in MODS from our current collection management system, and right now (as > far as I can tell) I can only do that in ArchivesSpace through the API. -k > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of > Bowers, Kate A. > Sent: Thursday, July 24, 2014 8:47 AM > To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Exporting Archival Objects in > MARCXML or EAD > > Sharing archival descriptions at the component level components with > external systems is a valuable way of sharing metadata. I don?t have MARC > cases, but I do have four others: > > > 1. We are currently exporting EAD metadata to our digital > preservation repository to facilitate management of digital objects. > Metadata in EAD will be converted to MODS for ingest into the preservation > repository. > > 2. When we implement SharedShelf, I anticipate creating our image > descriptions as components of finding aids and exporting the data either as > CSV or as VRA Core for ingest via Shared Shelf to ArtStor > > 3. We currently offer MODS versions of our EAD for APIs, example: > http://oasis.lib.harvard.edu/oasis/component/hua13014c04206.xml > > 4. We currently offer HTML-styled versions of the same MODS output, > example: http://oasis.lib.harvard.edu/oasis/component/hua13014c04206.html > > Kate > > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] archivesspace_users_group-bounces at lyralists.lyrasis.org]> On Behalf Of > Brad Westbrook > Sent: Thursday, July 24, 2014 9:20 AM > To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Exporting Archival Objects in > MARCXML or EAD > > Hi, Rebecca. > > ArchivesSpace does not yet support batch exporting. Nor does it support > exporting of individual component records, if that is what you mean by > ?individual archival objects.? If that is what you mean, I would like to > hear more about your use case for exporting individual components?or > anybody else?s use case for the same. > > Thanks, > > Brad W. > > Bradley D. Westbrook > Program Manager > brad.westbrook at lyrasis.org > 800.999.8558 x2910 > 678.235.2910 > bradley_d_westbrook (Skype) > [cid:image003.png at 01CE734E.FD759D30] > > > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of > Stephens, Rebecca - APHIS > Sent: Tuesday, July 22, 2014 5:53 PM > To: archivesspace_users_group at lyralists.lyrasis.org archivesspace_users_group at lyralists.lyrasis.org> > Subject: [Archivesspace_Users_Group] Exporting Archival Objects in MARCXML > or EAD > > Hi All, > > I feel like I?m missing something obvious. I see the export button at the > resource level which exports the resource level information in either EAD > or MARCXML; however, we would like to export our individual archival > objects or the entire collection. How do I do that? > > Thank you, > Rebecca > > > > > > This electronic message contains information generated by the USDA solely > for the intended recipients. Any unauthorized interception of this message > or the use or disclosure of the information it contains may violate the law > and subject the violator to civil or criminal penalties. If you believe you > have received this message in error, please notify the sender and delete > the email immediately. > -------------- next part -------------- > An HTML attachment was scrubbed... > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140724/ee6715b7/attachment.html > > > -------------- next part -------------- > A non-text attachment was scrubbed... > Name: image001.png > Type: image/png > Size: 7645 bytes > Desc: image001.png > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140724/ee6715b7/attachment.png > > > > ------------------------------ > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > > End of Archivesspace_Users_Group Digest, Vol 12, Issue 39 > ********************************************************* > -- Jaime L. Margalotti Senior Assistant Librarian Manuscripts and Archives Department University of Delaware Library Newark, DE 19717-5267 302-831-0554jmargalo at udel.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From wendy.hagenmaier at library.gatech.edu Thu Jul 24 12:45:42 2014 From: wendy.hagenmaier at library.gatech.edu (Hagenmaier, Wendy) Date: Thu, 24 Jul 2014 12:45:42 -0400 (EDT) Subject: [Archivesspace_Users_Group] Digital Object CSV Import Questions In-Reply-To: <1469802284.16761073.1405633091686.JavaMail.root@mail.gatech.edu> Message-ID: <707784146.18469187.1406220342736.JavaMail.root@mail.gatech.edu> I noticed a few questions about digital object metadata and repository metadata workflows on the list today and wanted to follow up about my questions from last week. I'm particularly eager to hear about the import template (question #1 below) because the ability to handle (import and export) metadata for digital items in aggregate and move that metadata between systems will be crucial for our workflow going forward. Is there another updated CSV template I should be using? Or should I not be considering CSV import as an efficient way to feed digital object metadata into ArchivesSpace and instead focus on other methods? Thanks so much for your help. Wendy ----- Original Message ----- From: "Wendy Hagenmaier" To: "archivesspace users group" Sent: Thursday, July 17, 2014 5:38:11 PM Subject: [Archivesspace_Users_Group] Digital Object CSV Import Questions Hello! I'm trying to test the Digital Object CSV import on v1.0.9 and have a few questions: 1) I could very well be missing something obvious, but it seems like the DigitalObject-CSV-mapping-2013-02-26.xlsx and ArchivesSpaceDigitalObjectTemplate.xlsx (sourced from http://www.archivesspace.org/importexport) do not contain all of the metadata fields represented in the Admin UI for creating a digital object or component. For example, the fields in the header rows of the mapping and template CSVs don't seem to include File Versions info (including File URI), Notes, or Rights Statements. Does that mean you can't bulk import File Versions, Notes, and Rights Statements info via CSV or does that mean that the template/mapping is out of date with the current ASpace Digital Object record model? Is there an updated template/mapping I'm missing? This is the most recent PivotalTracker story I could find: https://www.pivotaltracker.com/s/projects/386247/stories/45367639 And https://github.com/archivesspace/archivesspace/wiki still links to the Import/Export Mappings I found here: http://www.archivesspace.org/importexport. 2) Within the Admin UI view of a digital object component record (either imported via CSV or created via the Admin UI), under "Basic Information," there's a funky field displaying the following: "translation missing: False en.digital_object_component.has_unpublished_ancestor" Perhaps this has been noted elsewhere, but I couldn't find anything in a search of listserv emails and PivotalTracker. Thanks so much for any insight about these questions! Wendy -- Wendy Hagenmaier Digital Collections Archivist Archives & Records Management Georgia Institute of Technology Library Atlanta, GA 30332-0900 wendy.hagenmaier at library.gatech.edu (404) 894-4579 library.gatech.edu/archives facebook.com/gtarchives _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From prom at illinois.edu Thu Jul 24 12:58:13 2014 From: prom at illinois.edu (Prom, Christopher John) Date: Thu, 24 Jul 2014 16:58:13 +0000 Subject: [Archivesspace_Users_Group] Archon to A Space migration issue In-Reply-To: References: Message-ID: Matt, In regard to the first question, can you provide a bit of additional clarification? Specifically, I am wondering if the collections that are not linked to a classification belong to a repository other than the University Archives. The migration tool is supposed to a) recreate the entire classification hierarchy for each repository and b) link collections to their appropriate classification or sub-classificaiton, in the repository to which they belong. After looking at several options, I decided this was the only one that would ensure that all links would migrate. It does, however, result in a duplication of the classification hierarchy, which is necessary since ASpace does not support a shared classification hierarchy across multiple repositories, in the way that Archon did. However, if collections are not linked to a classification in their 'owing' repository, there is likely a bug. In regard to the second option, I am afraid that you may need to manually reorder the classifications. As background, I looked at several options when migrating these, and given the data models for Archon and ASpace, as well as variant ordering practices, there was no way to ensure that the ordering within a particular node would be fully replicated. I tried several different ways, and the way it is set up works good in most, but not all instances. It may be possible for your to tweak the migration data provider scripts in core/templates/default/classification-list.inc.php at line 48, there is a clause "ORDER BY ParentID ASC, ID DESC" You might want to try changing the second part to order by ClassificaitonIdentifier instead and see if it gives better results in your instance. Chris Prom On Jul 23, 2014, at 9:42 AM, Matthew J Gorzalski > wrote: We?re having trouble with getting our finding aids to migrate to the correct location in the classification manager. The collections migrate to AS without data loss, and you can access them in AS via search or the Collections tab. But you cannot access them via the Classifications tab in ArchivesSpace because they do not migrate properly. In Archon our Classifications are as follows: 1 Manuscripts a. Twentieth Century American and British Literature b. American Philosophy c. Theatre d. Irish Studies e. First Amendment Freedoms f. Southern Illinois History and Culture g. World Wars letters h. Vertical File Manuscripts 2 Photographs a. Manuscript Collection Photographs b. University Archives Photographs c. Political Papers Photographs 3 University Archives a. (lists all record groups) 4 Political Papers a. Elected officials b. Organized labor c. Grassroots organizations d. Political appointees e. Governmental organizations 5 Rare Books All of these Classifications and sub-classification shells migrate to ArchivesSpace but only University Archives collections can be accessed via the Classifications tab. The collections for the other categories do not link-up, even though all collections are designated with the proper classification and sub classification. Also, University Archives record groups (classifications) do not appear in perfect numerical order. We?ve tweaked it a little and improved the order, but it still isn?t perfect. Is the order based on date of creation? A few months ago I created Record Group 32 which appears last post-migration, despite appearing in number order in Archon. Thanks! MATT GORZALSKI University Archivist MORRIS LIBRARY MAIL CODE 6632 SOUTHERN ILLINOIS UNIVERSITY 605 AGRICULTURE DR CARBONDALE, IL 62901 mgorzalski at lib.siu.edu P: 618/453-2225 F: 618/453-3440 lib.siu.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From dauyong at huntington.org Thu Jul 24 13:13:01 2014 From: dauyong at huntington.org (Auyong, Dorothy) Date: Thu, 24 Jul 2014 10:13:01 -0700 Subject: [Archivesspace_Users_Group] Exporting Archival Objects in MARCXML or EAD (Kevin Clair Message-ID: <46B27602A3157243ACB45004823A43DF9CEFE17B61@APOLLO> I'd also like to chime in for this as well. We re-purpose item-level descriptions from our FileMaker databases for our Digital Library (ContentDM) and would like to have the same flexibility from ArchivesSpace. (Re-purpose and Re-use Metadata!) Dorothy Auyong Principal Rare Book Cataloger Henry E. Huntington Library dauyong at huntington.org -------------- next part -------------- An HTML attachment was scrubbed... URL: From mGorzalski at lib.siu.edu Thu Jul 24 14:21:13 2014 From: mGorzalski at lib.siu.edu (Matthew J Gorzalski) Date: Thu, 24 Jul 2014 18:21:13 +0000 Subject: [Archivesspace_Users_Group] Archon to A Space migration issue In-Reply-To: References: , Message-ID: <8d51fe86dfad4ee39a654f284424eabd@it-excmb3.ad.siu.edu> Chris, All collections are linked to a classification at least at the highest levels (Manuscripts, U. Archives, Political Papers, Photographs, Rare Books). With a few exceptions, all collections are also linked to a sub-classification (for example: a record group for UA; or a topical designation like we have in Manuscripts). It might be a bug. I did notice a duplication in the Classification tab in ArchivesSpace as all of our top level classifications appear twice. I supposed we'll need to manually delete one set once things are in order? How do we identify the potential bug? I'll forward this information on to Doug Simmons who is doing the technical side of migration. Please let me know if you need more clarification on the classifications issue. Thanks, Matt ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Prom, Christopher John Sent: Thursday, July 24, 2014 11:58 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Archon to A Space migration issue Matt, In regard to the first question, can you provide a bit of additional clarification? Specifically, I am wondering if the collections that are not linked to a classification belong to a repository other than the University Archives. The migration tool is supposed to a) recreate the entire classification hierarchy for each repository and b) link collections to their appropriate classification or sub-classificaiton, in the repository to which they belong. After looking at several options, I decided this was the only one that would ensure that all links would migrate. It does, however, result in a duplication of the classification hierarchy, which is necessary since ASpace does not support a shared classification hierarchy across multiple repositories, in the way that Archon did. However, if collections are not linked to a classification in their 'owing' repository, there is likely a bug. In regard to the second option, I am afraid that you may need to manually reorder the classifications. As background, I looked at several options when migrating these, and given the data models for Archon and ASpace, as well as variant ordering practices, there was no way to ensure that the ordering within a particular node would be fully replicated. I tried several different ways, and the way it is set up works good in most, but not all instances. It may be possible for your to tweak the migration data provider scripts in core/templates/default/classification-list.inc.php at line 48, there is a clause "ORDER BY ParentID ASC, ID DESC" You might want to try changing the second part to order by ClassificaitonIdentifier instead and see if it gives better results in your instance. Chris Prom On Jul 23, 2014, at 9:42 AM, Matthew J Gorzalski > wrote: We?re having trouble with getting our finding aids to migrate to the correct location in the classification manager. The collections migrate to AS without data loss, and you can access them in AS via search or the Collections tab. But you cannot access them via the Classifications tab in ArchivesSpace because they do not migrate properly. In Archon our Classifications are as follows: 1 Manuscripts a. Twentieth Century American and British Literature b. American Philosophy c. Theatre d. Irish Studies e. First Amendment Freedoms f. Southern Illinois History and Culture g. World Wars letters h. Vertical File Manuscripts 2 Photographs a. Manuscript Collection Photographs b. University Archives Photographs c. Political Papers Photographs 3 University Archives a. (lists all record groups) 4 Political Papers a. Elected officials b. Organized labor c. Grassroots organizations d. Political appointees e. Governmental organizations 5 Rare Books All of these Classifications and sub-classification shells migrate to ArchivesSpace but only University Archives collections can be accessed via the Classifications tab. The collections for the other categories do not link-up, even though all collections are designated with the proper classification and sub classification. Also, University Archives record groups (classifications) do not appear in perfect numerical order. We?ve tweaked it a little and improved the order, but it still isn?t perfect. Is the order based on date of creation? A few months ago I created Record Group 32 which appears last post-migration, despite appearing in number order in Archon. Thanks! MATT GORZALSKI University Archivist MORRIS LIBRARY MAIL CODE 6632 SOUTHERN ILLINOIS UNIVERSITY 605 AGRICULTURE DR CARBONDALE, IL 62901 mgorzalski at lib.siu.edu P: 618/453-2225 F: 618/453-3440 lib.siu.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From Chris.Fitzpatrick at lyrasis.org Tue Jul 29 04:26:14 2014 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Tue, 29 Jul 2014 08:26:14 +0000 Subject: [Archivesspace_Users_Group] AT > ASpace migration questions In-Reply-To: References: <2BBFBDCDF4296C4482D60C88E47A070712DAA80D95@PITT-EXCH-14.univ.pitt.edu> <1406111480925.67344@lyrasis.org> <2BBFBDCDF4296C4482D60C88E47A070712DAA80EA0@PITT-EXCH-14.univ.pitt.edu>, Message-ID: <1406622372831.67145@lyrasis.org> Hi Mark, Sorry this got lost in the tread...had another user ask about this and I wanted to follow up.. Yes, the ticket I have now is just for display. In regards to actually adding text into the note field, you're asking if line breaks could be converted into wrapping the blocks of text in

tags and added to the note's text? Or, are you just wanting the EAD exporter to do this to blocks of text? b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Custer, Mark Sent: Wednesday, July 23, 2014 4:24 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions To follow up on one point of this thread specifically, I wonder if there is any more clarification regarding Ed?s question about ?Lengthy text in Scope & Contents Notes,? its corresponding user story, https://www.pivotaltracker.com/s/projects/386247/stories/72606134, and how this is going to be addressed in future releases of ArchivesSpace? The above user story only applies to how this note displays in ArchivesSpace, but what I need to address currently is how this note exports in the EAD. In the example at Pivotal Tracker, the note looks like this: This is a story. It has a break. Then it ends. In version 1.0.9 (and earlier), that same note will exports like this in the EAD:

This is a story. It has a break. Then it ends.

Is this going to be changed in the next release of ArchivesSpace, or should we update our AT database prior to the migration to ensure that the following is migrated into ArchivesSpace instead:

This is a story.

It has a break.

Then it ends.

I ask this second question since it seems to be aligned with how ArchivesSpace handles mixing in EAD elements in general, since the paragraph element pops up as an option in the user interface after a user types in the less-than sign, < (see the attached screen shot). In other words, if the user interface is expecting paragraphs to be encoded explicitly, I assume that ArchivesSpace does not have plans not to interpret double-line breaks as paragraph separations for the EAD export process as Archivists? Toolkit does. Is that correct? Furthermore, if the paragraphs are explicitly encoded in ArchivesSpace (which will ensure that the correct EAD is exported in the current version), will having them encoded explicitly break the EAD export for future versions of ArchivesSpace? There are also at least two other hard-coded EAD issues in the AT that we?ll likely need to update prior to our migration (since if we don?t do these things the EAD will be invalid upon export from ArchivesSpace), which I?ll list here again just in case no one else has been considering these yet: ? @target attributes in elements. The last time that I checked and reported, the migration tool updates @id attributes, but not the @target attributes that link to those ids. ? Hard-coded namespace prefixes for XLink will need to change from ns2: (in the AT) to xlink: (in ASpace) Right now, though, I?m primarily concerned with this question of paragraphs, specifically with how these should be encoded in the ArchivesSpace database in light of the AT migration tool and import/export mechanisms of ArchivesSpace. Mark From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Galloway, Ed Sent: Wednesday, July 23, 2014 9:17 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions Chris, Thanks for your responses?let me try to answer back in red below. Ed From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Wednesday, July 23, 2014 6:31 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions Hi Ed, Glad to hear about your migration and thanks for letting us know about these issues... Some responses: Agents do not display in the Public interface, meaning no Creators or Personal/Corporate names appear in the search results or as an option to browse; nothing displays when the ?Names? category is selected. It says ?No records,? but they?re there on the Staff side. Hm... For the agents to display, they need to be associated to a published resource. Do you have an agent that is associated to a published resource? Can you see that agent in the published resource on the public side? If you mean is an agent (ie corporate name) linked to a resource (ie finding aid) from the Staff side, then yes most definitely. All of our finding aids (almost 1000) have Creators or Personal/Corporate names that we created in AT and appear in our current online guides. But when we look at them in the Public ASpace view, none of them appear anywhere (but they are there in Staff). HTML markup does not display; instead it shows the mark-up itself (I believe this is a known ASpace bug and being addressed). Which context is this in? Notes or titles? Also, be aware adding certain HTML to your data can make your EAD export invalid... Using the wrap-in tag feature in AT, we created italics fairly regularly for unittitles such as Ed?s Book. This markup was migrated exactly as you see it in my example. In other words, it doesn?t actually display in italics but we used the AT tools provided. It happens anywhere we used tags whether it was unittitle or scope notes or anywhere else. We did not get any EAD export errors. Similarly though, if a begins with an tag, the title does not display at all and neither does any of its children. If for example, the name of a subseries started with an tag, none of the folders in that subseries display. This is a known issue...https://www.pivotaltracker.com/story/show/75502994 OK ? Lengthy text in Scope & Contents Notes (eg) do not show paragraph breaks, but instead display as one long paragraph. When viewed on the Staff side, it does format properly when viewed as Formatted Text (not Raw). A feature request has been added for this.. https://www.pivotaltracker.com/story/show/72606134 Ok External links (URLs) we?ve inserted in a S&C note do not actually link out. How are you adding these urls to the note? Using the AT wrap-in tag feature so the markup looks like this: ?Digital reproductions of the collection are available online.? The links work just fine in our current online guides. Perform an Advanced Search and view first set of results; then advance to next page of results. This second set of results is not based on the original search but appears to be the results of searching everything! Yikes. I just replicated that. Definitely a bug...hard to believe nobody has caught that one yet. Make a ticket for that here : https://www.pivotaltracker.com/story/show/75503592 Ok?glad we could help! Search does not highlight your search terms. Can it? Short answer is yes. This is actually a Solr configuration that would need to be made to return highlight text in the search results. However, there is a feature request to have this native in the application here : https://www.pivotaltracker.com/story/show/66505844 Ok There is no Go to Next Folder (eg Component) feature; in other words when viewing any folder, it would be nice to simply click a button to see the next (or preceding) folder (or item). Ok, so is this in the public interface only? So, if youre looking at a resource in a folder, you'd like a button just to take you to the next folder rather than having to go back to the top level view and select the next folder? Yes in the Public interface. Yes most definitely! :) Thanks! best, chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Galloway, Ed > Sent: Tuesday, July 22, 2014 3:32 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] AT > ASpace migration questions All, The University of Pittsburgh has successfully migrated its data from AT to ASpace, meaning we have worked out any transfer problems so 100% of our records migrate. Now we are carefully reviewing the data in the Public ASpace interface and have observed the following which we?d like comments on: ? Agents do not display in the Public interface, meaning no Creators or Personal/Corporate names appear in the search results or as an option to browse; nothing displays when the ?Names? category is selected. It says ?No records,? but they?re there on the Staff side. ? HTML markup does not display; instead it shows the mark-up itself (I believe this is a known ASpace bug and being addressed). ? Similarly though, if a begins with an tag, the title does not display at all and neither does any of its children. If for example, the name of a subseries started with an tag, none of the folders in that subseries display. ? Lengthy text in Scope & Contents Notes (eg) do not show paragraph breaks, but instead display as one long paragraph. When viewed on the Staff side, it does format properly when viewed as Formatted Text (not Raw). ? External links (URLs) we?ve inserted in a S&C note do not actually link out. Bug? ? Perform an Advanced Search and view first set of results; then advance to next page of results. This second set of results is not based on the original search but appears to be the results of searching everything! Interface questions: ? Search does not highlight your search terms. Can it? ? There is no Go to Next Folder (eg Component) feature; in other words when viewing any folder, it would be nice to simply click a button to see the next (or preceding) folder (or item). I would appreciate any feedback you can give me. We?re at the stage of determining what we need to address versus what is a bug or other issue that the ASpace developers need to address. Thanks, Ed Edward A. Galloway Head, Archives Service Center University Library System University of Pittsburgh 412-648-5901 facebook.com/pittarchives pittarchives.tumblr.com -------------- next part -------------- An HTML attachment was scrubbed... URL: From andrew-holland at uiowa.edu Tue Jul 29 09:08:44 2014 From: andrew-holland at uiowa.edu (Holland, Andrew S) Date: Tue, 29 Jul 2014 13:08:44 +0000 Subject: [Archivesspace_Users_Group] Online Docs Message-ID: <91838E17DB562E49861555BB8B87F08A3AC0FBD2@ITSNT438.iowa.uiowa.edu> docs.archivesspace.org is down. Was this something that was planned and I missed it? I found that stuff to be useful. Andrew Holland Web Applications Developer, U of Iowa, LIT -------------- next part -------------- An HTML attachment was scrubbed... URL: From brad.westbrook at lyrasis.org Tue Jul 29 09:34:26 2014 From: brad.westbrook at lyrasis.org (Brad Westbrook) Date: Tue, 29 Jul 2014 13:34:26 +0000 Subject: [Archivesspace_Users_Group] Online Docs In-Reply-To: <91838E17DB562E49861555BB8B87F08A3AC0FBD2@ITSNT438.iowa.uiowa.edu> References: <91838E17DB562E49861555BB8B87F08A3AC0FBD2@ITSNT438.iowa.uiowa.edu> Message-ID: <6a474b2874324272ae4fbfeca73b8a69@BLUPR08MB102.namprd08.prod.outlook.com> Hi, Andrew, We just discovered it is down, and we are working on getting it back up as soon as we can. Brad W. Bradley D. Westbrook Program Manager brad.westbrook at lyrasis.org 800.999.8558 x2910 678.235.2910 bradley_d_westbrook (Skype) [cid:image003.png at 01CE734E.FD759D30] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Holland, Andrew S Sent: Tuesday, July 29, 2014 9:09 AM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Online Docs docs.archivesspace.org is down. Was this something that was planned and I missed it? I found that stuff to be useful. Andrew Holland Web Applications Developer, U of Iowa, LIT -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 7625 bytes Desc: image001.png URL: From brad.westbrook at lyrasis.org Tue Jul 29 09:43:11 2014 From: brad.westbrook at lyrasis.org (Brad Westbrook) Date: Tue, 29 Jul 2014 13:43:11 +0000 Subject: [Archivesspace_Users_Group] Online Docs In-Reply-To: <6a474b2874324272ae4fbfeca73b8a69@BLUPR08MB102.namprd08.prod.outlook.com> References: <91838E17DB562E49861555BB8B87F08A3AC0FBD2@ITSNT438.iowa.uiowa.edu> <6a474b2874324272ae4fbfeca73b8a69@BLUPR08MB102.namprd08.prod.outlook.com> Message-ID: <932c529c5d974428835c0082c1351351@BLUPR08MB102.namprd08.prod.outlook.com> Hi. docs.archivesspace.org is now back up. Thanks for everybody's patience. Brad W. From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brad Westbrook Sent: Tuesday, July 29, 2014 9:34 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Online Docs Hi, Andrew, We just discovered it is down, and we are working on getting it back up as soon as we can. Brad W. Bradley D. Westbrook Program Manager brad.westbrook at lyrasis.org 800.999.8558 x2910 678.235.2910 bradley_d_westbrook (Skype) [cid:image003.png at 01CE734E.FD759D30] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Holland, Andrew S Sent: Tuesday, July 29, 2014 9:09 AM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Online Docs docs.archivesspace.org is down. Was this something that was planned and I missed it? I found that stuff to be useful. Andrew Holland Web Applications Developer, U of Iowa, LIT -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 7625 bytes Desc: image001.png URL: From mark.custer at yale.edu Tue Jul 29 12:49:31 2014 From: mark.custer at yale.edu (Custer, Mark) Date: Tue, 29 Jul 2014 16:49:31 +0000 Subject: [Archivesspace_Users_Group] AT > ASpace migration questions In-Reply-To: <1406622372831.67145@lyrasis.org> References: <2BBFBDCDF4296C4482D60C88E47A070712DAA80D95@PITT-EXCH-14.univ.pitt.edu> <1406111480925.67344@lyrasis.org> <2BBFBDCDF4296C4482D60C88E47A070712DAA80EA0@PITT-EXCH-14.univ.pitt.edu>, <1406622372831.67145@lyrasis.org> Message-ID: Chris, I'm wondering how we should proceed with paragraphs since Archivists' Toolkit handles paragraphs quite differently, and this is likely going to affect how we conduct our migration from AT to ArchivesSpace since we depend upon EAD exports (side note: how are paragraphs handled in the Archon database?). In the AT, the EAD paragraph element was never stored in the database (the EAD import process always stripped those out, but would nevertheless serialize them upon export where need be). Here's an example note from the AT, which includes two paragraphs, neither of which are encoded in the database: Thomas Turner, 1729-1793, was a shop-keeper, and for a time the school-master, in the village of East Hoathly in Sussex, England. He also became church-warden in 1757. From 1754 to 1765 Turner wrote the diary which forms the major part of the papers. Further biographical information may be found in The Diary of Thomas Turner of East Hoathly (1754-1765), an abridged edition edited by Florence Maris Turner (Mrs. Charles Lamb), great-great-granddaughter of the diarist, with an introduction by J. B. Priestly, published in 1925 by John Lane, the Bodly Head Ltd., London. That same note in ArchivesSpace looks like the following after using the database migration tool (and after converting it back to JSON): { "jsonmodel_type": "note_multipart", "label": "THOMAS TURNER 1729-1793", "subnotes": [ { "content": "Thomas Turner, 1729-1793, was a shop-keeper, and for a time the school-master, in the village of East Hoathly in Sussex, England. He also became church-warden in 1757. From 1754 to 1765 Turner wrote the diary which forms the major part of the papers. \n\n Further biographical information may be found in The Diary of Thomas Turner of East Hoathly (1754-1765), an abridged edition edited by Florence Maris Turner (Mrs. Charles Lamb), great-great-granddaughter of the diarist, with an introduction by J. B. Priestly, published in 1925 by John Lane, the Bodly Head Ltd., London. \n\n", "jsonmodel_type": "note_text", "publish": true, "subnote_guid": "0fa3207256b91d8d9832d99b470a3aea" } ], "type": "bioghist", "persistent_id": "bb5cd3f9e05a0b21cce68e4fbf0e7951" } In both cases, there are no paragraph elements stored in the database. If I export this finding aid from Archivist's Toolkit, here's the EAD that I get (which is the EAD that I need): THOMAS TURNER 1729-1793

Thomas Turner, 1729-1793, was a shop-keeper, and for a time the school-master, in the village of East Hoathly in Sussex, England. He also became church-warden in 1757. From 1754 to 1765 Turner wrote the diary which forms the major part of the papers.

Further biographical information may be found in The Diary of Thomas Turner of East Hoathly (1754-1765), an abridged edition edited by Florence Maris Turner (Mrs. Charles Lamb), great-great-granddaughter of the diarist, with an introduction by J. B. Priestly, published in 1925 by John Lane, the Bodly Head Ltd., London.

Note the 2 paragraph elements. When I export this from ArchivesSpace (v1.0.9) after using the migration tool, here's the result that I get: THOMAS TURNER 1729-1793

Thomas Turner, 1729-1793, was a shop-keeper, and for a time the school-master, in the village of East Hoathly in Sussex, England. He also became church-warden in 1757. From 1754 to 1765 Turner wrote the diary which forms the major part of the papers. Further biographical information may be found in The Diary of Thomas Turner of East Hoathly (1754-1765), an abridged edition edited by Florence Maris Turner (Mrs. Charles Lamb), great-great-granddaughter of the diarist, with an introduction by J. B. Priestly, published in 1925 by John Lane, the Bodly Head Ltd., London.

Now there's just a single paragraph element, where two paragraph elements should be, and this won't work for us. But here's where things get tricky/problematic with ArchivesSpace. If I were to upload this EAD file into ArchivesSpace (i.e. not using the migration tool), then two paragraphs would be explicitly encoded in the database. Here's the JSON that you'll get after an EAD import: { "jsonmodel_type": "note_multipart", "subnotes": [ { "jsonmodel_type": "note_text", "content": "

Thomas Turner, 1729-1793, was a shop-keeper, and for a time the school-master, in the village of East Hoathly in Sussex, England. He also became church-warden in 1757. From 1754 to 1765 Turner wrote the diary which forms the major part of the papers.

\n

Further biographical information may be found in \n The Diary of Thomas Turner of East Hoathly (1754-1765), an abridged edition edited by Florence Maris Turner (Mrs. Charles Lamb), great-great-granddaughter of the diarist, with an introduction by J. B. Priestly, published in 1925 by John Lane, the Bodly Head Ltd., London.

", "subnote_guid": "1ab692d612a83b056388d77fcba36872" } ], "type": "bioghist", "persistent_id": "ref11", "label": "THOMAS TURNER 1729-1793" } This is a considerable difference from what happens when using the migration tool. Also, as I noted in my previous message, the ASpace user interface encourages encoding paragraphs explicitly since the p tag is available when a user types in the less-than sign ('<') within a notes field. So, given these discrepancies with how paragraphs are handled in ArchivesSpace (as well as the AT-to-ASpace migration tool), what's the best way for us to proceed? It seems to me that we should proceed by updating all of our notes in the AT to have explicitly encoded paragraph elements so that our ASpace JSON values will look like the second example; doing this would ensure that our EAD files will export correctly right now. However, I do not know what changes are happening in ArchivesSpace, so I'd like advice on this before we conduct our migration. Is it intended that ArchiveSpace will manage both implicit paragraphs as well as explicitly encoded paragraphs? Right now, ASpace will only manage the latter. If that's going to continue to be the case, then I think that a lot of users (AT users at least) will need assistance either pre- or post-migration to address this issue. Does that make more sense? Mark From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Tuesday, July 29, 2014 4:26 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions Hi Mark, Sorry this got lost in the tread...had another user ask about this and I wanted to follow up.. Yes, the ticket I have now is just for display. In regards to actually adding text into the note field, you're asking if line breaks could be converted into wrapping the blocks of text in

tags and added to the note's text? Or, are you just wanting the EAD exporter to do this to blocks of text? b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Custer, Mark > Sent: Wednesday, July 23, 2014 4:24 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions To follow up on one point of this thread specifically, I wonder if there is any more clarification regarding Ed's question about "Lengthy text in Scope & Contents Notes," its corresponding user story, https://www.pivotaltracker.com/s/projects/386247/stories/72606134, and how this is going to be addressed in future releases of ArchivesSpace? The above user story only applies to how this note displays in ArchivesSpace, but what I need to address currently is how this note exports in the EAD. In the example at Pivotal Tracker, the note looks like this: This is a story. It has a break. Then it ends. In version 1.0.9 (and earlier), that same note will exports like this in the EAD:

This is a story. It has a break. Then it ends.

Is this going to be changed in the next release of ArchivesSpace, or should we update our AT database prior to the migration to ensure that the following is migrated into ArchivesSpace instead:

This is a story.

It has a break.

Then it ends.

I ask this second question since it seems to be aligned with how ArchivesSpace handles mixing in EAD elements in general, since the paragraph element pops up as an option in the user interface after a user types in the less-than sign, < (see the attached screen shot). In other words, if the user interface is expecting paragraphs to be encoded explicitly, I assume that ArchivesSpace does not have plans not to interpret double-line breaks as paragraph separations for the EAD export process as Archivists' Toolkit does. Is that correct? Furthermore, if the paragraphs are explicitly encoded in ArchivesSpace (which will ensure that the correct EAD is exported in the current version), will having them encoded explicitly break the EAD export for future versions of ArchivesSpace? There are also at least two other hard-coded EAD issues in the AT that we'll likely need to update prior to our migration (since if we don't do these things the EAD will be invalid upon export from ArchivesSpace), which I'll list here again just in case no one else has been considering these yet: * @target attributes in elements. The last time that I checked and reported, the migration tool updates @id attributes, but not the @target attributes that link to those ids. * Hard-coded namespace prefixes for XLink will need to change from ns2: (in the AT) to xlink: (in ASpace) Right now, though, I'm primarily concerned with this question of paragraphs, specifically with how these should be encoded in the ArchivesSpace database in light of the AT migration tool and import/export mechanisms of ArchivesSpace. Mark From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Galloway, Ed Sent: Wednesday, July 23, 2014 9:17 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions Chris, Thanks for your responses...let me try to answer back in red below. Ed From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Wednesday, July 23, 2014 6:31 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions Hi Ed, Glad to hear about your migration and thanks for letting us know about these issues... Some responses: Agents do not display in the Public interface, meaning no Creators or Personal/Corporate names appear in the search results or as an option to browse; nothing displays when the "Names" category is selected. It says "No records," but they're there on the Staff side. Hm... For the agents to display, they need to be associated to a published resource. Do you have an agent that is associated to a published resource? Can you see that agent in the published resource on the public side? If you mean is an agent (ie corporate name) linked to a resource (ie finding aid) from the Staff side, then yes most definitely. All of our finding aids (almost 1000) have Creators or Personal/Corporate names that we created in AT and appear in our current online guides. But when we look at them in the Public ASpace view, none of them appear anywhere (but they are there in Staff). HTML markup does not display; instead it shows the mark-up itself (I believe this is a known ASpace bug and being addressed). Which context is this in? Notes or titles? Also, be aware adding certain HTML to your data can make your EAD export invalid... Using the wrap-in tag feature in AT, we created italics fairly regularly for unittitles such as Ed's Book. This markup was migrated exactly as you see it in my example. In other words, it doesn't actually display in italics but we used the AT tools provided. It happens anywhere we used tags whether it was unittitle or scope notes or anywhere else. We did not get any EAD export errors. Similarly though, if a begins with an tag, the title does not display at all and neither does any of its children. If for example, the name of a subseries started with an tag, none of the folders in that subseries display. This is a known issue...https://www.pivotaltracker.com/story/show/75502994 OK * Lengthy text in Scope & Contents Notes (eg) do not show paragraph breaks, but instead display as one long paragraph. When viewed on the Staff side, it does format properly when viewed as Formatted Text (not Raw). A feature request has been added for this.. https://www.pivotaltracker.com/story/show/72606134 Ok External links (URLs) we've inserted in a S&C note do not actually link out. How are you adding these urls to the note? Using the AT wrap-in tag feature so the markup looks like this: "Digital reproductions of the collection are available online." The links work just fine in our current online guides. Perform an Advanced Search and view first set of results; then advance to next page of results. This second set of results is not based on the original search but appears to be the results of searching everything! Yikes. I just replicated that. Definitely a bug...hard to believe nobody has caught that one yet. Make a ticket for that here : https://www.pivotaltracker.com/story/show/75503592 Ok...glad we could help! Search does not highlight your search terms. Can it? Short answer is yes. This is actually a Solr configuration that would need to be made to return highlight text in the search results. However, there is a feature request to have this native in the application here : https://www.pivotaltracker.com/story/show/66505844 Ok There is no Go to Next Folder (eg Component) feature; in other words when viewing any folder, it would be nice to simply click a button to see the next (or preceding) folder (or item). Ok, so is this in the public interface only? So, if youre looking at a resource in a folder, you'd like a button just to take you to the next folder rather than having to go back to the top level view and select the next folder? Yes in the Public interface. Yes most definitely! :) Thanks! best, chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Galloway, Ed > Sent: Tuesday, July 22, 2014 3:32 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] AT > ASpace migration questions All, The University of Pittsburgh has successfully migrated its data from AT to ASpace, meaning we have worked out any transfer problems so 100% of our records migrate. Now we are carefully reviewing the data in the Public ASpace interface and have observed the following which we'd like comments on: * Agents do not display in the Public interface, meaning no Creators or Personal/Corporate names appear in the search results or as an option to browse; nothing displays when the "Names" category is selected. It says "No records," but they're there on the Staff side. * HTML markup does not display; instead it shows the mark-up itself (I believe this is a known ASpace bug and being addressed). * Similarly though, if a begins with an tag, the title does not display at all and neither does any of its children. If for example, the name of a subseries started with an tag, none of the folders in that subseries display. * Lengthy text in Scope & Contents Notes (eg) do not show paragraph breaks, but instead display as one long paragraph. When viewed on the Staff side, it does format properly when viewed as Formatted Text (not Raw). * External links (URLs) we've inserted in a S&C note do not actually link out. Bug? * Perform an Advanced Search and view first set of results; then advance to next page of results. This second set of results is not based on the original search but appears to be the results of searching everything! Interface questions: * Search does not highlight your search terms. Can it? * There is no Go to Next Folder (eg Component) feature; in other words when viewing any folder, it would be nice to simply click a button to see the next (or preceding) folder (or item). I would appreciate any feedback you can give me. We're at the stage of determining what we need to address versus what is a bug or other issue that the ASpace developers need to address. Thanks, Ed Edward A. Galloway Head, Archives Service Center University Library System University of Pittsburgh 412-648-5901 facebook.com/pittarchives pittarchives.tumblr.com -------------- next part -------------- An HTML attachment was scrubbed... URL: From ktasker at library.berkeley.edu Tue Jul 29 17:14:49 2014 From: ktasker at library.berkeley.edu (Kate Tasker) Date: Tue, 29 Jul 2014 14:14:49 -0700 Subject: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace Message-ID: Hello, ASpace Implementers! We are excited to start accessioning and describing our born-digital collections in ArchivesSpace, and expect that some of you have also started or are contemplating this process. We're eager to develop our guidelines and workflows to reflect and contribute to emerging community practices, and to have a conversation around this work. If your institution is using ASpace to manage born-digital materials, would you be willing to discuss some of your experiences and procedures, either on- or off-list? In particular, we are looking at strategies for using Resource Records to describe mixed analog/digital collections and to manage multiple types of digital records within one collection (email, website, images, text files, etc.). We're also exploring how we can use Events to track disk imaging, migrations, fixity checks, and other digital preservation actions. Any thoughts, suggestions, recommended resources, or examples would be welcomed. Many thanks, -Kate Kate Tasker Digital Archivist The Bancroft Library University of California Berkeley, CA 94720-6000 -------------- next part -------------- An HTML attachment was scrubbed... URL: From Chris.Fitzpatrick at lyrasis.org Wed Jul 30 05:03:44 2014 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Wed, 30 Jul 2014 09:03:44 +0000 Subject: [Archivesspace_Users_Group] AT > ASpace migration questions In-Reply-To: References: <2BBFBDCDF4296C4482D60C88E47A070712DAA80D95@PITT-EXCH-14.univ.pitt.edu> <1406111480925.67344@lyrasis.org> <2BBFBDCDF4296C4482D60C88E47A070712DAA80EA0@PITT-EXCH-14.univ.pitt.edu>, <1406622372831.67145@lyrasis.org>, Message-ID: <1406711023298.16128@lyrasis.org> Hi Mark, Well, you can always tweak the EAD exporter and importer to have them work the way you need it to. These could be incorporated as a plugin, so you wouldn't need to do a rebuild. But what I'm hearing is that you would like blocks of text separated by line breaks ( two line breaks? ) to be wrapped in

tag when they are exported? I think this is a common request and it shouldn't be difficult for us to implement as the default. best, chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Custer, Mark Sent: Tuesday, July 29, 2014 6:49 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions Chris, I?m wondering how we should proceed with paragraphs since Archivists? Toolkit handles paragraphs quite differently, and this is likely going to affect how we conduct our migration from AT to ArchivesSpace since we depend upon EAD exports (side note: how are paragraphs handled in the Archon database?). In the AT, the EAD paragraph element was never stored in the database (the EAD import process always stripped those out, but would nevertheless serialize them upon export where need be). Here?s an example note from the AT, which includes two paragraphs, neither of which are encoded in the database: Thomas Turner, 1729-1793, was a shop-keeper, and for a time the school-master, in the village of East Hoathly in Sussex, England. He also became church-warden in 1757. From 1754 to 1765 Turner wrote the diary which forms the major part of the papers. Further biographical information may be found in The Diary of Thomas Turner of East Hoathly (1754-1765), an abridged edition edited by Florence Maris Turner (Mrs. Charles Lamb), great-great-granddaughter of the diarist, with an introduction by J. B. Priestly, published in 1925 by John Lane, the Bodly Head Ltd., London. That same note in ArchivesSpace looks like the following after using the database migration tool (and after converting it back to JSON): { "jsonmodel_type": "note_multipart", "label": "THOMAS TURNER 1729-1793", "subnotes": [ { "content": "Thomas Turner, 1729-1793, was a shop-keeper, and for a time the school-master, in the village of East Hoathly in Sussex, England. He also became church-warden in 1757. From 1754 to 1765 Turner wrote the diary which forms the major part of the papers. \n\n Further biographical information may be found in The Diary of Thomas Turner of East Hoathly (1754-1765), an abridged edition edited by Florence Maris Turner (Mrs. Charles Lamb), great-great-granddaughter of the diarist, with an introduction by J. B. Priestly, published in 1925 by John Lane, the Bodly Head Ltd., London. \n\n", "jsonmodel_type": "note_text", "publish": true, "subnote_guid": "0fa3207256b91d8d9832d99b470a3aea" } ], "type": "bioghist", "persistent_id": "bb5cd3f9e05a0b21cce68e4fbf0e7951" } In both cases, there are no paragraph elements stored in the database. If I export this finding aid from Archivist?s Toolkit, here?s the EAD that I get (which is the EAD that I need): THOMAS TURNER 1729-1793

Thomas Turner, 1729-1793, was a shop-keeper, and for a time the school-master, in the village of East Hoathly in Sussex, England. He also became church-warden in 1757. From 1754 to 1765 Turner wrote the diary which forms the major part of the papers.

Further biographical information may be found in The Diary of Thomas Turner of East Hoathly (1754-1765), an abridged edition edited by Florence Maris Turner (Mrs. Charles Lamb), great-great-granddaughter of the diarist, with an introduction by J. B. Priestly, published in 1925 by John Lane, the Bodly Head Ltd., London.

Note the 2 paragraph elements. When I export this from ArchivesSpace (v1.0.9) after using the migration tool, here?s the result that I get: THOMAS TURNER 1729-1793

Thomas Turner, 1729-1793, was a shop-keeper, and for a time the school-master, in the village of East Hoathly in Sussex, England. He also became church-warden in 1757. From 1754 to 1765 Turner wrote the diary which forms the major part of the papers. Further biographical information may be found in The Diary of Thomas Turner of East Hoathly (1754-1765), an abridged edition edited by Florence Maris Turner (Mrs. Charles Lamb), great-great-granddaughter of the diarist, with an introduction by J. B. Priestly, published in 1925 by John Lane, the Bodly Head Ltd., London.

Now there?s just a single paragraph element, where two paragraph elements should be, and this won?t work for us. But here?s where things get tricky/problematic with ArchivesSpace. If I were to upload this EAD file into ArchivesSpace (i.e. not using the migration tool), then two paragraphs would be explicitly encoded in the database. Here?s the JSON that you?ll get after an EAD import: { "jsonmodel_type": "note_multipart", "subnotes": [ { "jsonmodel_type": "note_text", "content": "

Thomas Turner, 1729-1793, was a shop-keeper, and for a time the school-master, in the village of East Hoathly in Sussex, England. He also became church-warden in 1757. From 1754 to 1765 Turner wrote the diary which forms the major part of the papers.

\n

Further biographical information may be found in \n The Diary of Thomas Turner of East Hoathly (1754-1765), an abridged edition edited by Florence Maris Turner (Mrs. Charles Lamb), great-great-granddaughter of the diarist, with an introduction by J. B. Priestly, published in 1925 by John Lane, the Bodly Head Ltd., London.

", "subnote_guid": "1ab692d612a83b056388d77fcba36872" } ], "type": "bioghist", "persistent_id": "ref11", "label": "THOMAS TURNER 1729-1793" } This is a considerable difference from what happens when using the migration tool. Also, as I noted in my previous message, the ASpace user interface encourages encoding paragraphs explicitly since the p tag is available when a user types in the less-than sign (? ASpace migration questions Hi Mark, Sorry this got lost in the tread...had another user ask about this and I wanted to follow up.. Yes, the ticket I have now is just for display. In regards to actually adding text into the note field, you're asking if line breaks could be converted into wrapping the blocks of text in

tags and added to the note's text? Or, are you just wanting the EAD exporter to do this to blocks of text? b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Custer, Mark > Sent: Wednesday, July 23, 2014 4:24 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions To follow up on one point of this thread specifically, I wonder if there is any more clarification regarding Ed?s question about ?Lengthy text in Scope & Contents Notes,? its corresponding user story, https://www.pivotaltracker.com/s/projects/386247/stories/72606134, and how this is going to be addressed in future releases of ArchivesSpace? The above user story only applies to how this note displays in ArchivesSpace, but what I need to address currently is how this note exports in the EAD. In the example at Pivotal Tracker, the note looks like this: This is a story. It has a break. Then it ends. In version 1.0.9 (and earlier), that same note will exports like this in the EAD:

This is a story. It has a break. Then it ends.

Is this going to be changed in the next release of ArchivesSpace, or should we update our AT database prior to the migration to ensure that the following is migrated into ArchivesSpace instead:

This is a story.

It has a break.

Then it ends.

I ask this second question since it seems to be aligned with how ArchivesSpace handles mixing in EAD elements in general, since the paragraph element pops up as an option in the user interface after a user types in the less-than sign, < (see the attached screen shot). In other words, if the user interface is expecting paragraphs to be encoded explicitly, I assume that ArchivesSpace does not have plans not to interpret double-line breaks as paragraph separations for the EAD export process as Archivists? Toolkit does. Is that correct? Furthermore, if the paragraphs are explicitly encoded in ArchivesSpace (which will ensure that the correct EAD is exported in the current version), will having them encoded explicitly break the EAD export for future versions of ArchivesSpace? There are also at least two other hard-coded EAD issues in the AT that we?ll likely need to update prior to our migration (since if we don?t do these things the EAD will be invalid upon export from ArchivesSpace), which I?ll list here again just in case no one else has been considering these yet: ? @target attributes in elements. The last time that I checked and reported, the migration tool updates @id attributes, but not the @target attributes that link to those ids. ? Hard-coded namespace prefixes for XLink will need to change from ns2: (in the AT) to xlink: (in ASpace) Right now, though, I?m primarily concerned with this question of paragraphs, specifically with how these should be encoded in the ArchivesSpace database in light of the AT migration tool and import/export mechanisms of ArchivesSpace. Mark From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Galloway, Ed Sent: Wednesday, July 23, 2014 9:17 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions Chris, Thanks for your responses?let me try to answer back in red below. Ed From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Wednesday, July 23, 2014 6:31 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions Hi Ed, Glad to hear about your migration and thanks for letting us know about these issues... Some responses: Agents do not display in the Public interface, meaning no Creators or Personal/Corporate names appear in the search results or as an option to browse; nothing displays when the ?Names? category is selected. It says ?No records,? but they?re there on the Staff side. Hm... For the agents to display, they need to be associated to a published resource. Do you have an agent that is associated to a published resource? Can you see that agent in the published resource on the public side? If you mean is an agent (ie corporate name) linked to a resource (ie finding aid) from the Staff side, then yes most definitely. All of our finding aids (almost 1000) have Creators or Personal/Corporate names that we created in AT and appear in our current online guides. But when we look at them in the Public ASpace view, none of them appear anywhere (but they are there in Staff). HTML markup does not display; instead it shows the mark-up itself (I believe this is a known ASpace bug and being addressed). Which context is this in? Notes or titles? Also, be aware adding certain HTML to your data can make your EAD export invalid... Using the wrap-in tag feature in AT, we created italics fairly regularly for unittitles such as Ed?s Book. This markup was migrated exactly as you see it in my example. In other words, it doesn?t actually display in italics but we used the AT tools provided. It happens anywhere we used tags whether it was unittitle or scope notes or anywhere else. We did not get any EAD export errors. Similarly though, if a begins with an tag, the title does not display at all and neither does any of its children. If for example, the name of a subseries started with an tag, none of the folders in that subseries display. This is a known issue...https://www.pivotaltracker.com/story/show/75502994 OK ? Lengthy text in Scope & Contents Notes (eg) do not show paragraph breaks, but instead display as one long paragraph. When viewed on the Staff side, it does format properly when viewed as Formatted Text (not Raw). A feature request has been added for this.. https://www.pivotaltracker.com/story/show/72606134 Ok External links (URLs) we?ve inserted in a S&C note do not actually link out. How are you adding these urls to the note? Using the AT wrap-in tag feature so the markup looks like this: ?Digital reproductions of the collection are available online.? The links work just fine in our current online guides. Perform an Advanced Search and view first set of results; then advance to next page of results. This second set of results is not based on the original search but appears to be the results of searching everything! Yikes. I just replicated that. Definitely a bug...hard to believe nobody has caught that one yet. Make a ticket for that here : https://www.pivotaltracker.com/story/show/75503592 Ok?glad we could help! Search does not highlight your search terms. Can it? Short answer is yes. This is actually a Solr configuration that would need to be made to return highlight text in the search results. However, there is a feature request to have this native in the application here : https://www.pivotaltracker.com/story/show/66505844 Ok There is no Go to Next Folder (eg Component) feature; in other words when viewing any folder, it would be nice to simply click a button to see the next (or preceding) folder (or item). Ok, so is this in the public interface only? So, if youre looking at a resource in a folder, you'd like a button just to take you to the next folder rather than having to go back to the top level view and select the next folder? Yes in the Public interface. Yes most definitely! :) Thanks! best, chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Galloway, Ed > Sent: Tuesday, July 22, 2014 3:32 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] AT > ASpace migration questions All, The University of Pittsburgh has successfully migrated its data from AT to ASpace, meaning we have worked out any transfer problems so 100% of our records migrate. Now we are carefully reviewing the data in the Public ASpace interface and have observed the following which we?d like comments on: ? Agents do not display in the Public interface, meaning no Creators or Personal/Corporate names appear in the search results or as an option to browse; nothing displays when the ?Names? category is selected. It says ?No records,? but they?re there on the Staff side. ? HTML markup does not display; instead it shows the mark-up itself (I believe this is a known ASpace bug and being addressed). ? Similarly though, if a begins with an tag, the title does not display at all and neither does any of its children. If for example, the name of a subseries started with an tag, none of the folders in that subseries display. ? Lengthy text in Scope & Contents Notes (eg) do not show paragraph breaks, but instead display as one long paragraph. When viewed on the Staff side, it does format properly when viewed as Formatted Text (not Raw). ? External links (URLs) we?ve inserted in a S&C note do not actually link out. Bug? ? Perform an Advanced Search and view first set of results; then advance to next page of results. This second set of results is not based on the original search but appears to be the results of searching everything! Interface questions: ? Search does not highlight your search terms. Can it? ? There is no Go to Next Folder (eg Component) feature; in other words when viewing any folder, it would be nice to simply click a button to see the next (or preceding) folder (or item). I would appreciate any feedback you can give me. We?re at the stage of determining what we need to address versus what is a bug or other issue that the ASpace developers need to address. Thanks, Ed Edward A. Galloway Head, Archives Service Center University Library System University of Pittsburgh 412-648-5901 facebook.com/pittarchives pittarchives.tumblr.com -------------- next part -------------- An HTML attachment was scrubbed... URL: From edwardg at pitt.edu Wed Jul 30 07:23:55 2014 From: edwardg at pitt.edu (Galloway, Ed) Date: Wed, 30 Jul 2014 07:23:55 -0400 Subject: [Archivesspace_Users_Group] AT > ASpace migration questions In-Reply-To: <2BBFBDCDF4296C4482D60C88E47A070712DAA80F8A@PITT-EXCH-14.univ.pitt.edu> References: <2BBFBDCDF4296C4482D60C88E47A070712DAA80D95@PITT-EXCH-14.univ.pitt.edu> <1406111480925.67344@lyrasis.org> <2BBFBDCDF4296C4482D60C88E47A070712DAA80EA0@PITT-EXCH-14.univ.pitt.edu> <1406125682413.43646@lyrasis.org> <2BBFBDCDF4296C4482D60C88E47A070712DAA80EF2@PITT-EXCH-14.univ.pitt.edu> <1406142739727.34060@lyrasis.org> <2BBFBDCDF4296C4482D60C88E47A070712DAA80F8A@PITT-EXCH-14.univ.pitt.edu> Message-ID: <2BBFBDCDF4296C4482D60C88E47A070712DAA812C8@PITT-EXCH-14.univ.pitt.edu> In case anyone is interested in what happened when we did as Chris suggested below, it worked! Thanks, Ed From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Galloway, Ed Sent: Thursday, July 24, 2014 8:08 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions Chris, Thanks for your follow-up and pointing me in the right direction. We'll try reindexing as you suggest and see what happens. Thanks! Ed From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Wednesday, July 23, 2014 3:12 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions Hi Ed, Just to add...Brad pointed out my original response was actually wrong, but you actually figured out despite my bad advice....agents have their own publish option, so they have to be published themselves. With subjects ( what I was thinking about when I responsed), they do have to be associated to a published resource/accession/etc. for them to appear in the public UI. Sorry I answered too quickly and might have passed some wrong information.. Ok, for agents...the easiest way to bulk publish would probabye be to update the values in the mysql db and trigger a reindex... First, run these queries against your ASpace db: UPDATE agent_corporate_entity SET publish=1; UPDATE agent_family SET publish=1; UPDATE agent_person SET publish=1; UPDATE agent_software SET publish=1; Then delete the "archivesspace/data/indexer_state" directory to trigger a reindex...They should start to appear as the indexer reindexes the agents... Let me know if that works for you... best,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Galloway, Ed > Sent: Wednesday, July 23, 2014 6:16 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions Chris, Oh now I see what you mean by "published." No...when I look at the Agent names on the Staff side they are not published but rather say Publish = False. In fact they all do. When I flip one to "True," then it appears on the Public side. So how can I universally change our 3700+ Agents to Publish = True? It looks like Brad's response addresses that...is this correct? Thanks, Ed From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Wednesday, July 23, 2014 10:28 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions Hi Ed, If you mean is an agent (ie corporate name) linked to a resource (ie finding aid) from the Staff side, then yes most definitely. All of our finding aids (almost 1000) have Creators or Personal/Corporate names that we created in AT and appear in our current online guides. But when we look at them in the Public ASpace view, none of them appear anywhere (but they are there in Staff). Ok, but are the resources published? They names won't show up unless the resources are published. Are the resources showing up in the public interface at all? And if so, is the agent name appearing in the resource page? Using the wrap-in tag feature in AT, we created italics fairly regularly for unittitles such as Ed's Book. This markup was migrated exactly as you see it in my example. In other words, it doesn't actually display in italics but we used the AT tools provided. It happens anywhere we used tags whether it was unittitle or scope notes or anywhere else. We did not get any EAD export errors. Ah, ok, got it.. The problem is that this is not HTML, so the browser won't render it. The EAD markup has to be converted in the view to HTML. This is the same issue with the , which has to be converted to valid HTML tags. There is a couple of tickets for this already... Will bring up the next folder feature with the UAC... Thanks again! b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Galloway, Ed > Sent: Wednesday, July 23, 2014 3:17 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions Chris, Thanks for your responses...let me try to answer back in red below. Ed From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Wednesday, July 23, 2014 6:31 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions Hi Ed, Glad to hear about your migration and thanks for letting us know about these issues... Some responses: Agents do not display in the Public interface, meaning no Creators or Personal/Corporate names appear in the search results or as an option to browse; nothing displays when the "Names" category is selected. It says "No records," but they're there on the Staff side. Hm... For the agents to display, they need to be associated to a published resource. Do you have an agent that is associated to a published resource? Can you see that agent in the published resource on the public side? If you mean is an agent (ie corporate name) linked to a resource (ie finding aid) from the Staff side, then yes most definitely. All of our finding aids (almost 1000) have Creators or Personal/Corporate names that we created in AT and appear in our current online guides. But when we look at them in the Public ASpace view, none of them appear anywhere (but they are there in Staff). HTML markup does not display; instead it shows the mark-up itself (I believe this is a known ASpace bug and being addressed). Which context is this in? Notes or titles? Also, be aware adding certain HTML to your data can make your EAD export invalid... Using the wrap-in tag feature in AT, we created italics fairly regularly for unittitles such as Ed's Book. This markup was migrated exactly as you see it in my example. In other words, it doesn't actually display in italics but we used the AT tools provided. It happens anywhere we used tags whether it was unittitle or scope notes or anywhere else. We did not get any EAD export errors. Similarly though, if a begins with an tag, the title does not display at all and neither does any of its children. If for example, the name of a subseries started with an tag, none of the folders in that subseries display. This is a known issue...https://www.pivotaltracker.com/story/show/75502994 OK * Lengthy text in Scope & Contents Notes (eg) do not show paragraph breaks, but instead display as one long paragraph. When viewed on the Staff side, it does format properly when viewed as Formatted Text (not Raw). A feature request has been added for this.. https://www.pivotaltracker.com/story/show/72606134 Ok External links (URLs) we've inserted in a S&C note do not actually link out. How are you adding these urls to the note? Using the AT wrap-in tag feature so the markup looks like this: "Digital reproductions of the collection are available online." The links work just fine in our current online guides. Perform an Advanced Search and view first set of results; then advance to next page of results. This second set of results is not based on the original search but appears to be the results of searching everything! Yikes. I just replicated that. Definitely a bug...hard to believe nobody has caught that one yet. Make a ticket for that here : https://www.pivotaltracker.com/story/show/75503592 Ok...glad we could help! Search does not highlight your search terms. Can it? Short answer is yes. This is actually a Solr configuration that would need to be made to return highlight text in the search results. However, there is a feature request to have this native in the application here : https://www.pivotaltracker.com/story/show/66505844 Ok There is no Go to Next Folder (eg Component) feature; in other words when viewing any folder, it would be nice to simply click a button to see the next (or preceding) folder (or item). Ok, so is this in the public interface only? So, if youre looking at a resource in a folder, you'd like a button just to take you to the next folder rather than having to go back to the top level view and select the next folder? Yes in the Public interface. Yes most definitely! :) Thanks! best, chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Galloway, Ed > Sent: Tuesday, July 22, 2014 3:32 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] AT > ASpace migration questions All, The University of Pittsburgh has successfully migrated its data from AT to ASpace, meaning we have worked out any transfer problems so 100% of our records migrate. Now we are carefully reviewing the data in the Public ASpace interface and have observed the following which we'd like comments on: * Agents do not display in the Public interface, meaning no Creators or Personal/Corporate names appear in the search results or as an option to browse; nothing displays when the "Names" category is selected. It says "No records," but they're there on the Staff side. * HTML markup does not display; instead it shows the mark-up itself (I believe this is a known ASpace bug and being addressed). * Similarly though, if a begins with an tag, the title does not display at all and neither does any of its children. If for example, the name of a subseries started with an tag, none of the folders in that subseries display. * Lengthy text in Scope & Contents Notes (eg) do not show paragraph breaks, but instead display as one long paragraph. When viewed on the Staff side, it does format properly when viewed as Formatted Text (not Raw). * External links (URLs) we've inserted in a S&C note do not actually link out. Bug? * Perform an Advanced Search and view first set of results; then advance to next page of results. This second set of results is not based on the original search but appears to be the results of searching everything! Interface questions: * Search does not highlight your search terms. Can it? * There is no Go to Next Folder (eg Component) feature; in other words when viewing any folder, it would be nice to simply click a button to see the next (or preceding) folder (or item). I would appreciate any feedback you can give me. We're at the stage of determining what we need to address versus what is a bug or other issue that the ASpace developers need to address. Thanks, Ed Edward A. Galloway Head, Archives Service Center University Library System University of Pittsburgh 412-648-5901 facebook.com/pittarchives pittarchives.tumblr.com -------------- next part -------------- An HTML attachment was scrubbed... URL: From maureen.callahan at yale.edu Wed Jul 30 08:51:56 2014 From: maureen.callahan at yale.edu (Callahan, Maureen) Date: Wed, 30 Jul 2014 12:51:56 +0000 Subject: [Archivesspace_Users_Group] HTML character entities in ordered lists Message-ID: Hi all, I haven't seen anything on the list or in Pivotal Tracker about this yet - let me know if it's already been addressed. After migrating resource records from AT to ASpace, I noticed that mixed content items in ordered lists are showing as HTML character entities instead of the proper characters on display (see htmlentities.png, attached). Strangely, everything looks fine in edit mode (see editmode.png, attached). Is this expected? Thanks, Maureen Maureen Callahan Archivist, Metadata Specialist Manuscripts & Archives Yale University Library maureen.callahan at yale.edu 203.432.3627 Webpage: web.library.yale.edu/mssa Collections: drs.library.yale.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: editmode.png Type: image/png Size: 106026 bytes Desc: editmode.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: htmlentities.png Type: image/png Size: 92061 bytes Desc: htmlentities.png URL: From Chris.Fitzpatrick at lyrasis.org Wed Jul 30 09:27:25 2014 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Wed, 30 Jul 2014 13:27:25 +0000 Subject: [Archivesspace_Users_Group] HTML character entities in ordered lists In-Reply-To: References: Message-ID: <1406726844404.7451@lyrasis.org> Hi Maureen, Hm, yes, it looks like the show view is escaping the XML entries in the field. This is just an error with the display. I made a bug ticket here and have a patch that I will commit to be reviewed for the next release. https://www.pivotaltracker.com/story/show/75969012 Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Callahan, Maureen Sent: Wednesday, July 30, 2014 2:51 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] HTML character entities in ordered lists Hi all, I haven't seen anything on the list or in Pivotal Tracker about this yet - let me know if it's already been addressed. After migrating resource records from AT to ASpace, I noticed that mixed content items in ordered lists are showing as HTML character entities instead of the proper characters on display (see htmlentities.png, attached). Strangely, everything looks fine in edit mode (see editmode.png, attached). Is this expected? Thanks, Maureen Maureen Callahan Archivist, Metadata Specialist Manuscripts & Archives Yale University Library maureen.callahan at yale.edu 203.432.3627 Webpage: web.library.yale.edu/mssa Collections: drs.library.yale.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From smithkr at MIT.EDU Wed Jul 30 10:16:01 2014 From: smithkr at MIT.EDU (Kari R Smith) Date: Wed, 30 Jul 2014 14:16:01 +0000 Subject: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace In-Reply-To: References: Message-ID: <29F559819ACA9A4FBF208407D4B63ABB931FAD3F@OC11expo28.exchange.mit.edu> Hi Kate, At MIT Institute Archives, we are looking into how we will use ArchivesSpace to for accessioning and describing our digital collections, especially as they are part of hybrid physical and digital collections. I?d be happy to talk with you about what we?ve learned so far and what our plans are to build our capacity as that of the tool grows. We?ll be interested in what you are learning about using Events for tracking processing activities and how that might jive or not with external metadata of the same type that might be generated by other processing tools. Will you be at SAA? If so, maybe we can begin a conversation there? Contact me off-line if you?d like to discuss this further. Kari Kari R. Smith, Digital Archivist MIT Libraries, Institute Archives and Special Collections 617-258-5568 | smithkr (at) mit.edu http://libraries.mit.edu/archives/ From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kate Tasker Sent: Tuesday, July 29, 2014 5:15 PM To: ArchivesSpace Users Group Subject: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace Hello, ASpace Implementers! We are excited to start accessioning and describing our born-digital collections in ArchivesSpace, and expect that some of you have also started or are contemplating this process. We're eager to develop our guidelines and workflows to reflect and contribute to emerging community practices, and to have a conversation around this work. If your institution is using ASpace to manage born-digital materials, would you be willing to discuss some of your experiences and procedures, either on- or off-list? In particular, we are looking at strategies for using Resource Records to describe mixed analog/digital collections and to manage multiple types of digital records within one collection (email, website, images, text files, etc.). We're also exploring how we can use Events to track disk imaging, migrations, fixity checks, and other digital preservation actions. Any thoughts, suggestions, recommended resources, or examples would be welcomed. Many thanks, -Kate Kate Tasker Digital Archivist The Bancroft Library University of California Berkeley, CA 94720-6000 -------------- next part -------------- An HTML attachment was scrubbed... URL: From mark.custer at yale.edu Wed Jul 30 10:19:31 2014 From: mark.custer at yale.edu (Custer, Mark) Date: Wed, 30 Jul 2014 14:19:31 +0000 Subject: [Archivesspace_Users_Group] HTML character entities in ordered lists In-Reply-To: <1406726844404.7451@lyrasis.org> References: <1406726844404.7451@lyrasis.org> Message-ID: This issue also affects the EAD export (in version 1.0.9, at least), not just the display. Here's a snippet of the first two items from that same list post-export: &lt;name&gt;Angell, James Rowland&lt;/name&gt;&lt;date calendar="gregorian" normal="1869/1949" era="ce"&gt;1869-1949&lt;/date&gt; &lt;name&gt;Antevs, Ernst&lt;/name&gt;&lt;date calendar="gregorian" era="ce"&gt;1888-&lt;/date&gt; From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Wednesday, July 30, 2014 9:27 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] HTML character entities in ordered lists Hi Maureen, Hm, yes, it looks like the show view is escaping the XML entries in the field. This is just an error with the display. I made a bug ticket here and have a patch that I will commit to be reviewed for the next release. https://www.pivotaltracker.com/story/show/75969012 Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Callahan, Maureen > Sent: Wednesday, July 30, 2014 2:51 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] HTML character entities in ordered lists Hi all, I haven't seen anything on the list or in Pivotal Tracker about this yet - let me know if it's already been addressed. After migrating resource records from AT to ASpace, I noticed that mixed content items in ordered lists are showing as HTML character entities instead of the proper characters on display (see htmlentities.png, attached). Strangely, everything looks fine in edit mode (see editmode.png, attached). Is this expected? Thanks, Maureen Maureen Callahan Archivist, Metadata Specialist Manuscripts & Archives Yale University Library maureen.callahan at yale.edu 203.432.3627 Webpage: web.library.yale.edu/mssa Collections: drs.library.yale.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From whitea at hanover.edu Wed Jul 30 10:27:34 2014 From: whitea at hanover.edu (White, Angela) Date: Wed, 30 Jul 2014 14:27:34 +0000 Subject: [Archivesspace_Users_Group] Agents with subdivisions - display in the public interface Message-ID: <817f0b2317fb41d588737aebd02c4071@SN2PR0701MB1055.namprd07.prod.outlook.com> Hi All, I?m hoping to get some advice from the collective about agents. I?ve been adding subdivisions to my corporate bodies when they?re in a subject role (rather than adding them as separate subjects) in hopes that they will export properly. I?ve noticed that these subdivisions don?t show up in the public interface, and if I have the same corporate body with different subdivisions, the agent will appear twice without its subdivisions. I?ve added a couple of screen shots to the end of my email to illustrate. I?m also unable to select something like ?Hanover College?Buildings? from a subject or an agent list if I?d like to reuse it for a different collection. Are there thoughts on the best way to do this so it shows up in the public interface? Best practices? Are there any plans to correct this in future versions of ASpace? I haven?t seen anything in PivotalTracker, but I?m not always convinced I?m reading the stories correctly. I?m not doing any importing?this is all from scratch record creation. Thanks for your help! Angela -- Angela White Archives and Public Services Librarian Hanover College [cid:image003.jpg at 01CFABE0.DD7CEE90] [cid:image005.jpg at 01CFABE0.DD7CEE90] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 17615 bytes Desc: image003.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.jpg Type: image/jpeg Size: 6873 bytes Desc: image005.jpg URL: From Chris.Fitzpatrick at lyrasis.org Wed Jul 30 10:51:52 2014 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Wed, 30 Jul 2014 14:51:52 +0000 Subject: [Archivesspace_Users_Group] HTML character entities in ordered lists In-Reply-To: References: <1406726844404.7451@lyrasis.org>, Message-ID: <1406731911263.46639@lyrasis.org> Hi, Yes, there's actually already a fix in place for the next release for note XML. b, chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Custer, Mark Sent: Wednesday, July 30, 2014 4:19 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] HTML character entities in ordered lists This issue also affects the EAD export (in version 1.0.9, at least), not just the display. Here's a snippet of the first two items from that same list post-export: &lt;name&gt;Angell, James Rowland&lt;/name&gt;&lt;date calendar="gregorian" normal="1869/1949" era="ce"&gt;1869-1949&lt;/date&gt; &lt;name&gt;Antevs, Ernst&lt;/name&gt;&lt;date calendar="gregorian" era="ce"&gt;1888-&lt;/date&gt; From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Wednesday, July 30, 2014 9:27 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: Re: [Archivesspace_Users_Group] HTML character entities in ordered lists Hi Maureen, Hm, yes, it looks like the show view is escaping the XML entries in the field. This is just an error with the display. I made a bug ticket here and have a patch that I will commit to be reviewed for the next release. https://www.pivotaltracker.com/story/show/75969012 Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Callahan, Maureen > Sent: Wednesday, July 30, 2014 2:51 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] HTML character entities in ordered lists Hi all, I haven't seen anything on the list or in Pivotal Tracker about this yet - let me know if it's already been addressed. After migrating resource records from AT to ASpace, I noticed that mixed content items in ordered lists are showing as HTML character entities instead of the proper characters on display (see htmlentities.png, attached). Strangely, everything looks fine in edit mode (see editmode.png, attached). Is this expected? Thanks, Maureen Maureen Callahan Archivist, Metadata Specialist Manuscripts & Archives Yale University Library maureen.callahan at yale.edu 203.432.3627 Webpage: web.library.yale.edu/mssa Collections: drs.library.yale.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From Kevin.Clair at du.edu Wed Jul 30 11:04:39 2014 From: Kevin.Clair at du.edu (Kevin Clair) Date: Wed, 30 Jul 2014 15:04:39 +0000 Subject: [Archivesspace_Users_Group] Agents with subdivisions - display in the public interface In-Reply-To: <817f0b2317fb41d588737aebd02c4071@SN2PR0701MB1055.namprd07.prod.outlook.com> References: <817f0b2317fb41d588737aebd02c4071@SN2PR0701MB1055.namprd07.prod.outlook.com> Message-ID: <1F1E72103798F04D96C355B296D7C61B36C0C8@MB4-STM.du.edu> I would also be curious to hear others? thoughts about this. We?re encountering the same issue here at DU; we?re importing everything right now, and anything of the form ?University of Denver?[topical term]? is going in as a Corporate Entity because that?s what they are in our current system, but I?ll be interested to hear if there are other workable practices for this. -k From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of White, Angela Sent: Wednesday, July 30, 2014 8:28 AM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Agents with subdivisions - display in the public interface Hi All, I?m hoping to get some advice from the collective about agents. I?ve been adding subdivisions to my corporate bodies when they?re in a subject role (rather than adding them as separate subjects) in hopes that they will export properly. I?ve noticed that these subdivisions don?t show up in the public interface, and if I have the same corporate body with different subdivisions, the agent will appear twice without its subdivisions. I?ve added a couple of screen shots to the end of my email to illustrate. I?m also unable to select something like ?Hanover College?Buildings? from a subject or an agent list if I?d like to reuse it for a different collection. Are there thoughts on the best way to do this so it shows up in the public interface? Best practices? Are there any plans to correct this in future versions of ASpace? I haven?t seen anything in PivotalTracker, but I?m not always convinced I?m reading the stories correctly. I?m not doing any importing?this is all from scratch record creation. Thanks for your help! Angela -- Angela White Archives and Public Services Librarian Hanover College [cid:image001.jpg at 01CFABD5.4B00A170] [cid:image002.jpg at 01CFABD5.4B00A170] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 17615 bytes Desc: image001.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 6873 bytes Desc: image002.jpg URL: From matthew.j.farrell at duke.edu Wed Jul 30 10:33:00 2014 From: matthew.j.farrell at duke.edu (Matthew Farrell) Date: Wed, 30 Jul 2014 14:33:00 +0000 Subject: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace In-Reply-To: <29F559819ACA9A4FBF208407D4B63ABB931FAD3F@OC11expo28.exchange.mit.edu> References: , <29F559819ACA9A4FBF208407D4B63ABB931FAD3F@OC11expo28.exchange.mit.edu> Message-ID: <1406730780067.60447@duke.edu> Hi Kari & Kate - We are likewise planning to use Aspace to manage metadata for our born-digital and hybrid collections, and are also interested in discussing approaches to describing these objects resource and digital object records I echo Kari's question about SAA, but failing that, am interested in an off-list discussion. best, matthew -- Matthew Farrell Digital Records Archivist Duke University Archives David M. Rubenstein Rare Book & Manuscript Library matthew.j.farrell at duke.edu 919.684.6181 ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Kari R Smith Sent: Wednesday, July 30, 2014 10:16 AM To: ktasker at library.berkeley.edu; Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace Hi Kate, At MIT Institute Archives, we are looking into how we will use ArchivesSpace to for accessioning and describing our digital collections, especially as they are part of hybrid physical and digital collections. I'd be happy to talk with you about what we've learned so far and what our plans are to build our capacity as that of the tool grows. We'll be interested in what you are learning about using Events for tracking processing activities and how that might jive or not with external metadata of the same type that might be generated by other processing tools. Will you be at SAA? If so, maybe we can begin a conversation there? Contact me off-line if you'd like to discuss this further. Kari Kari R. Smith, Digital Archivist MIT Libraries, Institute Archives and Special Collections 617-258-5568 | smithkr (at) mit.edu http://libraries.mit.edu/archives/ From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kate Tasker Sent: Tuesday, July 29, 2014 5:15 PM To: ArchivesSpace Users Group Subject: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace Hello, ASpace Implementers! We are excited to start accessioning and describing our born-digital collections in ArchivesSpace, and expect that some of you have also started or are contemplating this process. We're eager to develop our guidelines and workflows to reflect and contribute to emerging community practices, and to have a conversation around this work. If your institution is using ASpace to manage born-digital materials, would you be willing to discuss some of your experiences and procedures, either on- or off-list? In particular, we are looking at strategies for using Resource Records to describe mixed analog/digital collections and to manage multiple types of digital records within one collection (email, website, images, text files, etc.). We're also exploring how we can use Events to track disk imaging, migrations, fixity checks, and other digital preservation actions. Any thoughts, suggestions, recommended resources, or examples would be welcomed. Many thanks, -Kate Kate Tasker Digital Archivist The Bancroft Library University of California Berkeley, CA 94720-6000 -------------- next part -------------- An HTML attachment was scrubbed... URL: From wendy.hagenmaier at library.gatech.edu Wed Jul 30 11:25:24 2014 From: wendy.hagenmaier at library.gatech.edu (Hagenmaier, Wendy) Date: Wed, 30 Jul 2014 11:25:24 -0400 (EDT) Subject: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace In-Reply-To: <1406730780067.60447@duke.edu> Message-ID: <1225678964.20252669.1406733924820.JavaMail.root@mail.gatech.edu> Georgia Tech is also exploring this, and I'd love to join a discussion at SAA or off-list. Wendy -- Wendy Hagenmaier Digital Collections Archivist Archives & Records Management Georgia Institute of Technology Library wendy.hagenmaier at library.gatech.edu ----- Original Message ----- From: "Matthew Farrell" To: "Archivesspace Users Group" Sent: Wednesday, July 30, 2014 10:33:00 AM Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace Hi Kari & Kate - We are likewise planning to use Aspace to manage metadata for our born-digital and hybrid collections, and are also interested in discussing approaches to describing these objects resource and digital object records I echo Kari's question about SAA, but failing that, am interested in an off-list discussion. best, matthew -- Matthew Farrell Digital Records Archivist Duke University Archives David M. Rubenstein Rare Book & Manuscript Library matthew.j.farrell at duke.edu 919.684.6181 From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Kari R Smith Sent: Wednesday, July 30, 2014 10:16 AM To: ktasker at library.berkeley.edu; Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace Hi Kate, At MIT Institute Archives, we are looking into how we will use ArchivesSpace to for accessioning and describing our digital collections, especially as they are part of hybrid physical and digital collections. I?d be happy to talk with you about what we?ve learned so far and what our plans are to build our capacity as that of the tool grows. We?ll be interested in what you are learning about using Events for tracking processing activities and how that might jive or not with external metadata of the same type that might be generated by other processing tools. Will you be at SAA? If so, maybe we can begin a conversation there? Contact me off-line if you?d like to discuss this further. Kari Kari R. Smith, Digital Archivist MIT Libraries, Institute Archives and Special Collections 617-258-5568 | smithkr (at) mit.edu http://libraries.mit.edu/archives/ From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kate Tasker Sent: Tuesday, July 29, 2014 5:15 PM To: ArchivesSpace Users Group Subject: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace Hello, ASpace Implementers! We are excited to start accessioning and describing our born-digital collections in ArchivesSpace, and expect that some of you have also started or are contemplating this process. We're eager to develop our guidelines and workflows to reflect and contribute to emerging community practices, and to have a conversation around this work. If your institution is using ASpace to manage born-digital materials, would you be willing to discuss some of your experiences and procedures, either on- or off-list? In particular, we are looking at strategies for using Resource Records to describe mixed analog/digital collections and to manage multiple types of digital records within one collection (email, website, images, text files, etc.). We're also exploring how we can use Events to track disk imaging, migrations, fixity checks, and other digital preservation actions. Any thoughts, suggestions, recommended resources, or examples would be welcomed. Many thanks, -Kate Kate Tasker Digital Archivist The Bancroft Library University of California Berkeley, CA 94720-6000 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From PGalligan at rockarch.org Wed Jul 30 11:32:29 2014 From: PGalligan at rockarch.org (Galligan, Patrick) Date: Wed, 30 Jul 2014 11:32:29 -0400 Subject: [Archivesspace_Users_Group] Translation missing in search_sorting Message-ID: We're getting a translation missing error in our Collections Management search sorting for processing_hours_total. This would suggest that I would have to add processing_hours_total: "Whatever text we'd like" under search_sorting in an en.yml file somewhere, but I'm having trouble locating the specific file. I thought it might be "\archivesspace\data\tmp\jetty-0.0.0.0-8080-frontend.war-_-any-\webapp\WEB-INF\config\locales\en.yml" but every time I restart the AS application, all changes revert. Should I be looking in a different location? Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 -------------- next part -------------- An HTML attachment was scrubbed... URL: From cerwin at caltech.edu Wed Jul 30 11:54:51 2014 From: cerwin at caltech.edu (Erwin, Charlotte E. (Shelley)) Date: Wed, 30 Jul 2014 15:54:51 +0000 Subject: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace In-Reply-To: <1225678964.20252669.1406733924820.JavaMail.root@mail.gatech.edu> References: <1406730780067.60447@duke.edu> <1225678964.20252669.1406733924820.JavaMail.root@mail.gatech.edu> Message-ID: At Caltech we are just starting to implement ASpace and to integrate it with a DAMS, Islandora. I too would be interested in joining a discussion group at SAA about the management of digital objects and their metadata. Off-list is OK as well, but DC offers a nice opportunity. Thanks. Shelley Charlotte (Shelley) Erwin | Head | Archives & Special Collections | archives.caltech.edu Mail Code 015A-74 | Pasadena CA 91125 | Phone 626.395-2702 | Fax 626.395.4073 | Caltech | caltech.edu From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Hagenmaier, Wendy Sent: Wednesday, July 30, 2014 8:26 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace Georgia Tech is also exploring this, and I'd love to join a discussion at SAA or off-list. Wendy -- Wendy Hagenmaier Digital Collections Archivist Archives & Records Management Georgia Institute of Technology Library wendy.hagenmaier at library.gatech.edu ________________________________ From: "Matthew Farrell" > To: "Archivesspace Users Group" > Sent: Wednesday, July 30, 2014 10:33:00 AM Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace Hi Kari & Kate - We are likewise planning to use Aspace to manage metadata for our born-digital and hybrid collections, and are also interested in discussing approaches to describing these objects resource and digital object records I echo Kari's question about SAA, but failing that, am interested in an off-list discussion. best, matthew -- Matthew Farrell Digital Records Archivist Duke University Archives David M. Rubenstein Rare Book & Manuscript Library matthew.j.farrell at duke.edu 919.684.6181 ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Kari R Smith > Sent: Wednesday, July 30, 2014 10:16 AM To: ktasker at library.berkeley.edu; Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace Hi Kate, At MIT Institute Archives, we are looking into how we will use ArchivesSpace to for accessioning and describing our digital collections, especially as they are part of hybrid physical and digital collections. I?d be happy to talk with you about what we?ve learned so far and what our plans are to build our capacity as that of the tool grows. We?ll be interested in what you are learning about using Events for tracking processing activities and how that might jive or not with external metadata of the same type that might be generated by other processing tools. Will you be at SAA? If so, maybe we can begin a conversation there? Contact me off-line if you?d like to discuss this further. Kari Kari R. Smith, Digital Archivist MIT Libraries, Institute Archives and Special Collections 617-258-5568 | smithkr (at) mit.edu http://libraries.mit.edu/archives/ From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kate Tasker Sent: Tuesday, July 29, 2014 5:15 PM To: ArchivesSpace Users Group Subject: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace Hello, ASpace Implementers! We are excited to start accessioning and describing our born-digital collections in ArchivesSpace, and expect that some of you have also started or are contemplating this process. We're eager to develop our guidelines and workflows to reflect and contribute to emerging community practices, and to have a conversation around this work. If your institution is using ASpace to manage born-digital materials, would you be willing to discuss some of your experiences and procedures, either on- or off-list? In particular, we are looking at strategies for using Resource Records to describe mixed analog/digital collections and to manage multiple types of digital records within one collection (email, website, images, text files, etc.). We're also exploring how we can use Events to track disk imaging, migrations, fixity checks, and other digital preservation actions. Any thoughts, suggestions, recommended resources, or examples would be welcomed. Many thanks, -Kate Kate Tasker Digital Archivist The Bancroft Library University of California Berkeley, CA 94720-6000 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From edwardg at pitt.edu Wed Jul 30 12:25:26 2014 From: edwardg at pitt.edu (Galloway, Ed) Date: Wed, 30 Jul 2014 12:25:26 -0400 Subject: [Archivesspace_Users_Group] Agents with subdivisions - display in the public interface In-Reply-To: <817f0b2317fb41d588737aebd02c4071@SN2PR0701MB1055.namprd07.prod.outlook.com> References: <817f0b2317fb41d588737aebd02c4071@SN2PR0701MB1055.namprd07.prod.outlook.com> Message-ID: <2BBFBDCDF4296C4482D60C88E47A070712DAA8135C@PITT-EXCH-14.univ.pitt.edu> I have a somewhat related question? We noticed that once we properly ingested our Agents (corporate, family, personal names) so that they show up in the Public interface (we didn?t have them all checked as Publish), they don?t explicitly indicate when they are the Creator rather than the Subject. If you see the example I attached, under Agent Links you?ll see 7/11 Democratic Club (Pittsburgh, Pa.) listed twice: once as the Creator, the other as the Subject. Shouldn?t we (or a user) be able to identify which is which? We need to be able to clearly indicate who the Creator is. In our current model, we display Creator information in the Summary. Can ASpace do the same, or at least label it as such? Ed Edward A. Galloway Head, Archives Service Center University Library System University of Pittsburgh 412-648-5901 facebook.com/pittarchives pittarchives.tumblr.com From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of White, Angela Sent: Wednesday, July 30, 2014 10:28 AM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Agents with subdivisions - display in the public interface Hi All, I?m hoping to get some advice from the collective about agents. I?ve been adding subdivisions to my corporate bodies when they?re in a subject role (rather than adding them as separate subjects) in hopes that they will export properly. I?ve noticed that these subdivisions don?t show up in the public interface, and if I have the same corporate body with different subdivisions, the agent will appear twice without its subdivisions. I?ve added a couple of screen shots to the end of my email to illustrate. I?m also unable to select something like ?Hanover College?Buildings? from a subject or an agent list if I?d like to reuse it for a different collection. Are there thoughts on the best way to do this so it shows up in the public interface? Best practices? Are there any plans to correct this in future versions of ASpace? I haven?t seen anything in PivotalTracker, but I?m not always convinced I?m reading the stories correctly. I?m not doing any importing?this is all from scratch record creation. Thanks for your help! Angela -- Angela White Archives and Public Services Librarian Hanover College [cid:image001.jpg at 01CFABF0.254C93B0] [cid:image002.jpg at 01CFABF0.254C93B0] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 17615 bytes Desc: image001.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 6873 bytes Desc: image002.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Agent Links.png Type: image/png Size: 29843 bytes Desc: Agent Links.png URL: From matthew.j.farrell at duke.edu Wed Jul 30 13:34:49 2014 From: matthew.j.farrell at duke.edu (Matthew Farrell) Date: Wed, 30 Jul 2014 17:34:49 +0000 Subject: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace In-Reply-To: References: <1406730780067.60447@duke.edu> <1225678964.20252669.1406733924820.JavaMail.root@mail.gatech.edu>, Message-ID: <1406741688975.83399@duke.edu> The ArchivesSpace User Advisory Council is meeting from 11:15-1:15 on Thursday 8/14. We could adopt that time slot to informally meet. Otherwise, I can put together a Doodle poll. Best, Matthew -- Matthew Farrell Digital Records Archivist Duke University Archives David M. Rubenstein Rare Book & Manuscript Library matthew.j.farrell at duke.edu 919.684.6181 ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Erwin, Charlotte E. (Shelley) Sent: Wednesday, July 30, 2014 11:54 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace At Caltech we are just starting to implement ASpace and to integrate it with a DAMS, Islandora. I too would be interested in joining a discussion group at SAA about the management of digital objects and their metadata. Off-list is OK as well, but DC offers a nice opportunity. Thanks. Shelley Charlotte (Shelley) Erwin | Head | Archives & Special Collections | archives.caltech.edu Mail Code 015A-74 | Pasadena CA 91125 | Phone 626.395-2702 | Fax 626.395.4073 | Caltech | caltech.edu From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Hagenmaier, Wendy Sent: Wednesday, July 30, 2014 8:26 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace Georgia Tech is also exploring this, and I'd love to join a discussion at SAA or off-list. Wendy -- Wendy Hagenmaier Digital Collections Archivist Archives & Records Management Georgia Institute of Technology Library wendy.hagenmaier at library.gatech.edu ________________________________ From: "Matthew Farrell" > To: "Archivesspace Users Group" > Sent: Wednesday, July 30, 2014 10:33:00 AM Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace Hi Kari & Kate - We are likewise planning to use Aspace to manage metadata for our born-digital and hybrid collections, and are also interested in discussing approaches to describing these objects resource and digital object records I echo Kari's question about SAA, but failing that, am interested in an off-list discussion. best, matthew -- Matthew Farrell Digital Records Archivist Duke University Archives David M. Rubenstein Rare Book & Manuscript Library matthew.j.farrell at duke.edu 919.684.6181 ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Kari R Smith > Sent: Wednesday, July 30, 2014 10:16 AM To: ktasker at library.berkeley.edu; Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace Hi Kate, At MIT Institute Archives, we are looking into how we will use ArchivesSpace to for accessioning and describing our digital collections, especially as they are part of hybrid physical and digital collections. I?d be happy to talk with you about what we?ve learned so far and what our plans are to build our capacity as that of the tool grows. We?ll be interested in what you are learning about using Events for tracking processing activities and how that might jive or not with external metadata of the same type that might be generated by other processing tools. Will you be at SAA? If so, maybe we can begin a conversation there? Contact me off-line if you?d like to discuss this further. Kari Kari R. Smith, Digital Archivist MIT Libraries, Institute Archives and Special Collections 617-258-5568 | smithkr (at) mit.edu http://libraries.mit.edu/archives/ From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kate Tasker Sent: Tuesday, July 29, 2014 5:15 PM To: ArchivesSpace Users Group Subject: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace Hello, ASpace Implementers! We are excited to start accessioning and describing our born-digital collections in ArchivesSpace, and expect that some of you have also started or are contemplating this process. We're eager to develop our guidelines and workflows to reflect and contribute to emerging community practices, and to have a conversation around this work. If your institution is using ASpace to manage born-digital materials, would you be willing to discuss some of your experiences and procedures, either on- or off-list? In particular, we are looking at strategies for using Resource Records to describe mixed analog/digital collections and to manage multiple types of digital records within one collection (email, website, images, text files, etc.). We're also exploring how we can use Events to track disk imaging, migrations, fixity checks, and other digital preservation actions. Any thoughts, suggestions, recommended resources, or examples would be welcomed. Many thanks, -Kate Kate Tasker Digital Archivist The Bancroft Library University of California Berkeley, CA 94720-6000 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From smithkr at MIT.EDU Wed Jul 30 14:39:10 2014 From: smithkr at MIT.EDU (Kari R Smith) Date: Wed, 30 Jul 2014 18:39:10 +0000 Subject: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace Message-ID: <29F559819ACA9A4FBF208407D4B63ABB931FAEF5@OC11expo28.exchange.mit.edu> Hi Matthew, Isn't that when there isa TAC/UAC lunch scheduled by the ArchivesSpace team also? Kari Smith ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org [archivesspace_users_group-bounces at lyralists.lyrasis.org] on behalf of Matthew Farrell [matthew.j.farrell at duke.edu] Sent: Wednesday, July 30, 2014 13:34 To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace The ArchivesSpace User Advisory Council is meeting from 11:15-1:15 on Thursday 8/14. We could adopt that time slot to informally meet. Otherwise, I can put together a Doodle poll. Best, Matthew -- Matthew Farrell Digital Records Archivist Duke University Archives David M. Rubenstein Rare Book & Manuscript Library matthew.j.farrell at duke.edu 919.684.6181 ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Erwin, Charlotte E. (Shelley) Sent: Wednesday, July 30, 2014 11:54 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace At Caltech we are just starting to implement ASpace and to integrate it with a DAMS, Islandora. I too would be interested in joining a discussion group at SAA about the management of digital objects and their metadata. Off-list is OK as well, but DC offers a nice opportunity. Thanks. Shelley Charlotte (Shelley) Erwin | Head | Archives & Special Collections | archives.caltech.edu Mail Code 015A-74 | Pasadena CA 91125 | Phone 626.395-2702 | Fax 626.395.4073 | Caltech | caltech.edu From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Hagenmaier, Wendy Sent: Wednesday, July 30, 2014 8:26 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace Georgia Tech is also exploring this, and I'd love to join a discussion at SAA or off-list. Wendy -- Wendy Hagenmaier Digital Collections Archivist Archives & Records Management Georgia Institute of Technology Library wendy.hagenmaier at library.gatech.edu ________________________________ From: "Matthew Farrell" > To: "Archivesspace Users Group" > Sent: Wednesday, July 30, 2014 10:33:00 AM Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace Hi Kari & Kate - We are likewise planning to use Aspace to manage metadata for our born-digital and hybrid collections, and are also interested in discussing approaches to describing these objects resource and digital object records I echo Kari's question about SAA, but failing that, am interested in an off-list discussion. best, matthew -- Matthew Farrell Digital Records Archivist Duke University Archives David M. Rubenstein Rare Book & Manuscript Library matthew.j.farrell at duke.edu 919.684.6181 ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Kari R Smith > Sent: Wednesday, July 30, 2014 10:16 AM To: ktasker at library.berkeley.edu; Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace Hi Kate, At MIT Institute Archives, we are looking into how we will use ArchivesSpace to for accessioning and describing our digital collections, especially as they are part of hybrid physical and digital collections. I?d be happy to talk with you about what we?ve learned so far and what our plans are to build our capacity as that of the tool grows. We?ll be interested in what you are learning about using Events for tracking processing activities and how that might jive or not with external metadata of the same type that might be generated by other processing tools. Will you be at SAA? If so, maybe we can begin a conversation there? Contact me off-line if you?d like to discuss this further. Kari Kari R. Smith, Digital Archivist MIT Libraries, Institute Archives and Special Collections 617-258-5568 | smithkr (at) mit.edu http://libraries.mit.edu/archives/ From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kate Tasker Sent: Tuesday, July 29, 2014 5:15 PM To: ArchivesSpace Users Group Subject: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace Hello, ASpace Implementers! We are excited to start accessioning and describing our born-digital collections in ArchivesSpace, and expect that some of you have also started or are contemplating this process. We're eager to develop our guidelines and workflows to reflect and contribute to emerging community practices, and to have a conversation around this work. If your institution is using ASpace to manage born-digital materials, would you be willing to discuss some of your experiences and procedures, either on- or off-list? In particular, we are looking at strategies for using Resource Records to describe mixed analog/digital collections and to manage multiple types of digital records within one collection (email, website, images, text files, etc.). We're also exploring how we can use Events to track disk imaging, migrations, fixity checks, and other digital preservation actions. Any thoughts, suggestions, recommended resources, or examples would be welcomed. Many thanks, -Kate Kate Tasker Digital Archivist The Bancroft Library University of California Berkeley, CA 94720-6000 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From matthew.j.farrell at duke.edu Wed Jul 30 14:51:06 2014 From: matthew.j.farrell at duke.edu (Matthew Farrell) Date: Wed, 30 Jul 2014 18:51:06 +0000 Subject: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace In-Reply-To: <29F559819ACA9A4FBF208407D4B63ABB931FAEF5@OC11expo28.exchange.mit.edu> References: <29F559819ACA9A4FBF208407D4B63ABB931FAEF5@OC11expo28.exchange.mit.edu> Message-ID: <1406746264788.94346@duke.edu> It is, why don't we use this poll instead? Feel free to suggest other times if I've left any glaring holes. http://doodle.com/pmut99brtmqyaa2f best, mf ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Kari R Smith Sent: Wednesday, July 30, 2014 2:39 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace Hi Matthew, Isn't that when there isa TAC/UAC lunch scheduled by the ArchivesSpace team also? Kari Smith ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org [archivesspace_users_group-bounces at lyralists.lyrasis.org] on behalf of Matthew Farrell [matthew.j.farrell at duke.edu] Sent: Wednesday, July 30, 2014 13:34 To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace The ArchivesSpace User Advisory Council is meeting from 11:15-1:15 on Thursday 8/14. We could adopt that time slot to informally meet. Otherwise, I can put together a Doodle poll. Best, Matthew -- Matthew Farrell Digital Records Archivist Duke University Archives David M. Rubenstein Rare Book & Manuscript Library matthew.j.farrell at duke.edu 919.684.6181 ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Erwin, Charlotte E. (Shelley) Sent: Wednesday, July 30, 2014 11:54 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace At Caltech we are just starting to implement ASpace and to integrate it with a DAMS, Islandora. I too would be interested in joining a discussion group at SAA about the management of digital objects and their metadata. Off-list is OK as well, but DC offers a nice opportunity. Thanks. Shelley Charlotte (Shelley) Erwin | Head | Archives & Special Collections | archives.caltech.edu Mail Code 015A-74 | Pasadena CA 91125 | Phone 626.395-2702 | Fax 626.395.4073 | Caltech | caltech.edu From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Hagenmaier, Wendy Sent: Wednesday, July 30, 2014 8:26 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace Georgia Tech is also exploring this, and I'd love to join a discussion at SAA or off-list. Wendy -- Wendy Hagenmaier Digital Collections Archivist Archives & Records Management Georgia Institute of Technology Library wendy.hagenmaier at library.gatech.edu ________________________________ From: "Matthew Farrell" > To: "Archivesspace Users Group" > Sent: Wednesday, July 30, 2014 10:33:00 AM Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace Hi Kari & Kate - We are likewise planning to use Aspace to manage metadata for our born-digital and hybrid collections, and are also interested in discussing approaches to describing these objects resource and digital object records I echo Kari's question about SAA, but failing that, am interested in an off-list discussion. best, matthew -- Matthew Farrell Digital Records Archivist Duke University Archives David M. Rubenstein Rare Book & Manuscript Library matthew.j.farrell at duke.edu 919.684.6181 ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Kari R Smith > Sent: Wednesday, July 30, 2014 10:16 AM To: ktasker at library.berkeley.edu; Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace Hi Kate, At MIT Institute Archives, we are looking into how we will use ArchivesSpace to for accessioning and describing our digital collections, especially as they are part of hybrid physical and digital collections. I'd be happy to talk with you about what we've learned so far and what our plans are to build our capacity as that of the tool grows. We'll be interested in what you are learning about using Events for tracking processing activities and how that might jive or not with external metadata of the same type that might be generated by other processing tools. Will you be at SAA? If so, maybe we can begin a conversation there? Contact me off-line if you'd like to discuss this further. Kari Kari R. Smith, Digital Archivist MIT Libraries, Institute Archives and Special Collections 617-258-5568 | smithkr (at) mit.edu http://libraries.mit.edu/archives/ From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kate Tasker Sent: Tuesday, July 29, 2014 5:15 PM To: ArchivesSpace Users Group Subject: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace Hello, ASpace Implementers! We are excited to start accessioning and describing our born-digital collections in ArchivesSpace, and expect that some of you have also started or are contemplating this process. We're eager to develop our guidelines and workflows to reflect and contribute to emerging community practices, and to have a conversation around this work. If your institution is using ASpace to manage born-digital materials, would you be willing to discuss some of your experiences and procedures, either on- or off-list? In particular, we are looking at strategies for using Resource Records to describe mixed analog/digital collections and to manage multiple types of digital records within one collection (email, website, images, text files, etc.). We're also exploring how we can use Events to track disk imaging, migrations, fixity checks, and other digital preservation actions. Any thoughts, suggestions, recommended resources, or examples would be welcomed. Many thanks, -Kate Kate Tasker Digital Archivist The Bancroft Library University of California Berkeley, CA 94720-6000 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From matthew.j.farrell at duke.edu Wed Jul 30 15:19:31 2014 From: matthew.j.farrell at duke.edu (Matthew Farrell) Date: Wed, 30 Jul 2014 19:19:31 +0000 Subject: [Archivesspace_Users_Group] Exporting Archival Objects in MARCXML or EAD In-Reply-To: References: <098F24C758C9AA489F87F67B7ACF798285839F@001FSN2MPN1-048.001f.mgd2.msft.net>, Message-ID: <1406747970158.52554@duke.edu> Hi Brad - Following up on the discussion regarding use cases for exporting component records, I'd like to offer the following. We'd like to export individual resource components with any associated digital object metadata-or vice versa: export digital object records along with the descriptive metadata from the resource component to which the DO is linked. Ideally, Aspace would support batch export of these records in multiple metadata formats. This Aspace metadata export, when bundled with the objects themselves, could form a SIP for our Fedora repository. I hope this description makes sense. mf -- Matthew Farrell Digital Records Archivist Duke University Archives David M. Rubenstein Rare Book & Manuscript Library matthew.j.farrell at duke.edu 919.684.6181 ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Brad Westbrook Sent: Thursday, July 24, 2014 9:20 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Exporting Archival Objects in MARCXML or EAD Hi, Rebecca. ArchivesSpace does not yet support batch exporting. Nor does it support exporting of individual component records, if that is what you mean by "individual archival objects." If that is what you mean, I would like to hear more about your use case for exporting individual components-or anybody else's use case for the same. Thanks, Brad W. Bradley D. Westbrook Program Manager brad.westbrook at lyrasis.org 800.999.8558 x2910 678.235.2910 bradley_d_westbrook (Skype) [cid:image003.png at 01CE734E.FD759D30] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Stephens, Rebecca - APHIS Sent: Tuesday, July 22, 2014 5:53 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Exporting Archival Objects in MARCXML or EAD Hi All, I feel like I'm missing something obvious. I see the export button at the resource level which exports the resource level information in either EAD or MARCXML; however, we would like to export our individual archival objects or the entire collection. How do I do that? Thank you, Rebecca This electronic message contains information generated by the USDA solely for the intended recipients. Any unauthorized interception of this message or the use or disclosure of the information it contains may violate the law and subject the violator to civil or criminal penalties. If you believe you have received this message in error, please notify the sender and delete the email immediately. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 7645 bytes Desc: image001.png URL: From Grant.Buttars at ed.ac.uk Thu Jul 31 03:46:19 2014 From: Grant.Buttars at ed.ac.uk (BUTTARS Grant) Date: Thu, 31 Jul 2014 07:46:19 +0000 Subject: [Archivesspace_Users_Group] Importing from EAD In-Reply-To: <837d7866dab34efa936827cb36555c60@DB3PR05MB060.eurprd05.prod.outlook.com> References: <837d7866dab34efa936827cb36555c60@DB3PR05MB060.eurprd05.prod.outlook.com> Message-ID: With apologies for re-posting. We're still truing to solve this one and I'm hoping someone may have been on holiday or otherwise missed this first time around and be able to suggest something Thanks Grant --------------------------------- Grant E. L. Buttars, Deputy University Archivist, Special Collections, Centre for Research Collections, Division of Library and University Collections, University of Edinburgh, George Square, Edinburgh, EH8 9LJ. http://www.ed.ac.uk/is/crc tel: 0131 651 3852 ================================= Coming to consult something? Please see http://www.ed.ac.uk/is/crc for service information Follow CRC Follow Archives [FaceBook-icon2][Twitter-icon2] [Twitter-icon2] [Flickr-icon2] [wordpress] Follow me professionally [Twitter-icon2][linkedin] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of BUTTARS Grant Sent: 30 June 2014 12:29 To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Importing from EAD Hi folks, When importing EAD I find that the entire content of is going into "Primary Part of Name". Is there any way by use of sub-tags or specific separators that I can direct the various parts of the name to their correct fields? Thanks Grant --------------------------------- Grant E. L. Buttars, Deputy University Archivist, Special Collections, Centre for Research Collections, Division of Library and University Collections, University of Edinburgh, George Square, Edinburgh, EH8 9LJ. http://www.ed.ac.uk/is/crc tel: 0131 651 3852 ================================= Coming to consult something? Please see http://www.ed.ac.uk/is/crc for service information Follow Edinburgh University Archives on: Twitter https://twitter.com/euarchives Blog http://libraryblogs.is.ed.ac.uk/edinburghuniversityarchives/ Flickr: http://www.flickr.com/photos/edinburgh-university-archives/ -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... 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Name: not available URL: From Grant.Buttars at ed.ac.uk Thu Jul 31 03:49:43 2014 From: Grant.Buttars at ed.ac.uk (BUTTARS Grant) Date: Thu, 31 Jul 2014 07:49:43 +0000 Subject: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace In-Reply-To: References: Message-ID: <362657a30fa14399a3330cb15645680c@DB3PR05MB060.eurprd05.prod.outlook.com> We are about to start looking at this and would certainly be interested in discussing with others. We will have a new member of staff working in this area from next week so I will ask her to make contact in due course. Regards Grant --------------------------------- Grant E. L. Buttars, Deputy University Archivist, Special Collections, Centre for Research Collections, Division of Library and University Collections, University of Edinburgh, George Square, Edinburgh, EH8 9LJ. http://www.ed.ac.uk/is/crc tel: 0131 651 3852 ================================= Coming to consult something? Please see http://www.ed.ac.uk/is/crc for service information Follow CRC Follow Archives [FaceBook-icon2][Twitter-icon2] [Twitter-icon2] [Flickr-icon2] [wordpress] Follow me professionally [Twitter-icon2][linkedin] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kate Tasker Sent: 29 July 2014 22:15 To: ArchivesSpace Users Group Subject: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace Hello, ASpace Implementers! We are excited to start accessioning and describing our born-digital collections in ArchivesSpace, and expect that some of you have also started or are contemplating this process. We're eager to develop our guidelines and workflows to reflect and contribute to emerging community practices, and to have a conversation around this work. If your institution is using ASpace to manage born-digital materials, would you be willing to discuss some of your experiences and procedures, either on- or off-list? In particular, we are looking at strategies for using Resource Records to describe mixed analog/digital collections and to manage multiple types of digital records within one collection (email, website, images, text files, etc.). We're also exploring how we can use Events to track disk imaging, migrations, fixity checks, and other digital preservation actions. Any thoughts, suggestions, recommended resources, or examples would be welcomed. Many thanks, -Kate Kate Tasker Digital Archivist The Bancroft Library University of California Berkeley, CA 94720-6000 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... 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Date: Thu, 31 Jul 2014 12:54:56 +0000 Subject: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace In-Reply-To: <1406741688975.83399@duke.edu> References: <1406730780067.60447@duke.edu> <1225678964.20252669.1406733924820.JavaMail.root@mail.gatech.edu>, <1406741688975.83399@duke.edu> Message-ID: Would this meeting be open to all interested parties or just to the ASpace User Advisory Council? (Harvard AT/ASpace folks attending SAA would be interested in this discussion, too.) Robin McElheny Associate University Archivist for Collections and Public Services Harvard University Archives Pusey Library Cambridge, MA 02138 Email: robin_mcelheny at harvard.edu Phone: 617-495-2461 Fax: 617-495-8011 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Matthew Farrell Sent: Wednesday, July 30, 2014 1:35 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace The ArchivesSpace User Advisory Council is meeting from 11:15-1:15 on Thursday 8/14. We could adopt that time slot to informally meet. Otherwise, I can put together a Doodle poll. Best, Matthew -- Matthew Farrell Digital Records Archivist Duke University Archives David M. Rubenstein Rare Book & Manuscript Library matthew.j.farrell at duke.edu 919.684.6181 ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Erwin, Charlotte E. (Shelley) > Sent: Wednesday, July 30, 2014 11:54 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace At Caltech we are just starting to implement ASpace and to integrate it with a DAMS, Islandora. I too would be interested in joining a discussion group at SAA about the management of digital objects and their metadata. Off-list is OK as well, but DC offers a nice opportunity. Thanks. Shelley Charlotte (Shelley) Erwin | Head | Archives & Special Collections | archives.caltech.edu Mail Code 015A-74 | Pasadena CA 91125 | Phone 626.395-2702 | Fax 626.395.4073 | Caltech | caltech.edu From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Hagenmaier, Wendy Sent: Wednesday, July 30, 2014 8:26 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace Georgia Tech is also exploring this, and I'd love to join a discussion at SAA or off-list. Wendy -- Wendy Hagenmaier Digital Collections Archivist Archives & Records Management Georgia Institute of Technology Library wendy.hagenmaier at library.gatech.edu ________________________________ From: "Matthew Farrell" > To: "Archivesspace Users Group" > Sent: Wednesday, July 30, 2014 10:33:00 AM Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace Hi Kari & Kate - We are likewise planning to use Aspace to manage metadata for our born-digital and hybrid collections, and are also interested in discussing approaches to describing these objects resource and digital object records I echo Kari's question about SAA, but failing that, am interested in an off-list discussion. best, matthew -- Matthew Farrell Digital Records Archivist Duke University Archives David M. Rubenstein Rare Book & Manuscript Library matthew.j.farrell at duke.edu 919.684.6181 ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Kari R Smith > Sent: Wednesday, July 30, 2014 10:16 AM To: ktasker at library.berkeley.edu; Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace Hi Kate, At MIT Institute Archives, we are looking into how we will use ArchivesSpace to for accessioning and describing our digital collections, especially as they are part of hybrid physical and digital collections. I'd be happy to talk with you about what we've learned so far and what our plans are to build our capacity as that of the tool grows. We'll be interested in what you are learning about using Events for tracking processing activities and how that might jive or not with external metadata of the same type that might be generated by other processing tools. Will you be at SAA? If so, maybe we can begin a conversation there? Contact me off-line if you'd like to discuss this further. Kari Kari R. Smith, Digital Archivist MIT Libraries, Institute Archives and Special Collections 617-258-5568 | smithkr (at) mit.edu http://libraries.mit.edu/archives/ From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kate Tasker Sent: Tuesday, July 29, 2014 5:15 PM To: ArchivesSpace Users Group Subject: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace Hello, ASpace Implementers! We are excited to start accessioning and describing our born-digital collections in ArchivesSpace, and expect that some of you have also started or are contemplating this process. We're eager to develop our guidelines and workflows to reflect and contribute to emerging community practices, and to have a conversation around this work. If your institution is using ASpace to manage born-digital materials, would you be willing to discuss some of your experiences and procedures, either on- or off-list? In particular, we are looking at strategies for using Resource Records to describe mixed analog/digital collections and to manage multiple types of digital records within one collection (email, website, images, text files, etc.). We're also exploring how we can use Events to track disk imaging, migrations, fixity checks, and other digital preservation actions. Any thoughts, suggestions, recommended resources, or examples would be welcomed. Many thanks, -Kate Kate Tasker Digital Archivist The Bancroft Library University of California Berkeley, CA 94720-6000 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From brad.westbrook at lyrasis.org Thu Jul 31 10:06:23 2014 From: brad.westbrook at lyrasis.org (Brad Westbrook) Date: Thu, 31 Jul 2014 14:06:23 +0000 Subject: [Archivesspace_Users_Group] ArchivesSpace Will Host Open Reception at SAA Message-ID: <5b353e528f574f01bfa55fbdbd0cd2bf@BLUPR08MB102.namprd08.prod.outlook.com> [cid:image001.png at 01CFACA6.0B080FA0] ArchivesSpace will also be present on the exhibit floor at Booth 415. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 57705 bytes Desc: image001.png URL: From dhartwig at stanford.edu Thu Jul 31 14:07:47 2014 From: dhartwig at stanford.edu (Daniel Hartwig) Date: Thu, 31 Jul 2014 11:07:47 -0700 (PDT) Subject: [Archivesspace_Users_Group] AT>AS Migration issue: Bibliography In-Reply-To: <998702318.6942926.1406829093639.JavaMail.zimbra@stanford.edu> Message-ID: <45227916.6987325.1406830067235.JavaMail.zimbra@stanford.edu> Hi. In testing our migration from AT to AS using the latest migration tool I've found that all of our Resources with a Bibliography cause the process to crash. I examined them and they look fine in AT (couple of examples attached). I exported these from AT and then successfully imported them into our AS instance, with some minor formatting issues. I examined the AT MYSQL tables and found that in ArchDescriptionRepeatingData none of these were assigned a notesEtcTypeId, which at least in our instance was supposed to be 9. Could that be the issue or is it likely something else? Cheers, Daniel Hartwig Stanford University Archivist Special Collections & University Archives (650) 725-1161 [office] (203) 415-7585 [cell] dhartwig at stanford.edu -------------- next part -------------- A non-text attachment was scrubbed... Name: m0287.xml Type: application/xml Size: 39741 bytes Desc: not available URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: sc0011.xml Type: application/xml Size: 105209 bytes Desc: not available URL: From maureen.callahan at yale.edu Thu Jul 31 16:02:48 2014 From: maureen.callahan at yale.edu (Callahan, Maureen) Date: Thu, 31 Jul 2014 20:02:48 +0000 Subject: [Archivesspace_Users_Group] note type conflict Message-ID: Hi all, This morning, we did a test run of ArchivesSpace user training at Yale. Doing so, we uncovered a few bugs and a number of questions. I'll plan to send separate emails for each issue, so please excuse the small-to-medium deluge. One thing we noticed is that when a user creates a new note in a resource record (MakeNote.png), there are two different note type fields with controlled lists (TypeWHAAA.png, attached). In some cases, the second Note Type field is a more limited list, but it doesn't seem to conform to any model I've seen in EAD, DACS, etc. A user could enter two drastically different note types, and the system wouldn't give an alert. In the end, the second note type field determines the note type that is saved. This seems like the kind of thing that could introduce unnecessary errors, or at least confusion. Could the application only display one Note Type per note? Thanks, Maureen Maureen Callahan Archivist, Metadata Specialist Manuscripts & Archives Yale University Library maureen.callahan at yale.edu 203.432.3627 Webpage: web.library.yale.edu/mssa Collections: drs.library.yale.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: TypeWHAAA.png Type: image/png Size: 17275 bytes Desc: TypeWHAAA.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: MakeNote.png Type: image/png Size: 41004 bytes Desc: MakeNote.png URL: From maureen.callahan at yale.edu Thu Jul 31 16:15:46 2014 From: maureen.callahan at yale.edu (Callahan, Maureen) Date: Thu, 31 Jul 2014 20:15:46 +0000 Subject: [Archivesspace_Users_Group] comma behavior when adding agent links Message-ID: Hi, all - We noticed an issue with linking agents (and probably subjects) to other records. It seems that typing a comma signals to the system that I want to choose the first record in a search list. For instance, if I'm searching for Charles Dickens, I would start to type "Dickens" (AlltheDickens.png, attached). However, once I get to the comma part of that string, it selects the first search result (WhattheDickens.png, attached). Commas in agent names are pretty common, so I could imagine that this would be a steady, low-level frustration for data creators. Thanks much, Maureen Maureen Callahan Archivist, Metadata Specialist Manuscripts & Archives Yale University Library maureen.callahan at yale.edu 203.432.3627 Webpage: web.library.yale.edu/mssa Collections: drs.library.yale.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: AlltheDickens.png Type: image/png Size: 17976 bytes Desc: AlltheDickens.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: WhattheDickens.png Type: image/png Size: 15445 bytes Desc: WhattheDickens.png URL: From PGalligan at rockarch.org Thu Jul 31 16:16:50 2014 From: PGalligan at rockarch.org (Galligan, Patrick) Date: Thu, 31 Jul 2014 16:16:50 -0400 Subject: [Archivesspace_Users_Group] comma behavior when adding agent links In-Reply-To: References: Message-ID: Just chiming in to say that we noticed this with user training as well. Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Callahan, Maureen Sent: Thursday, July 31, 2014 4:16 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] comma behavior when adding agent links Hi, all - We noticed an issue with linking agents (and probably subjects) to other records. It seems that typing a comma signals to the system that I want to choose the first record in a search list. For instance, if I'm searching for Charles Dickens, I would start to type "Dickens" (AlltheDickens.png, attached). However, once I get to the comma part of that string, it selects the first search result (WhattheDickens.png, attached). Commas in agent names are pretty common, so I could imagine that this would be a steady, low-level frustration for data creators. Thanks much, Maureen Maureen Callahan Archivist, Metadata Specialist Manuscripts & Archives Yale University Library maureen.callahan at yale.edu 203.432.3627 Webpage: web.library.yale.edu/mssa Collections: drs.library.yale.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From ColleenM at MennoniteUSA.org Thu Jul 31 16:33:24 2014 From: ColleenM at MennoniteUSA.org (Colleen McFarland) Date: Thu, 31 Jul 2014 20:33:24 +0000 Subject: [Archivesspace_Users_Group] Very small institutions: How is ArchivesSpace working for you? Message-ID: <70a4a48eee7a47568af1db94dce41549@BY2PR08MB224.namprd08.prod.outlook.com> I'm curious about how other very small institutions are doing with the transition to ArchivesSpace. We at Mennonite Church USA are stalled because the installation and support of the software itself has been very difficult and time-consuming. We had an instance of ArchivesSpace up and running briefly (with a lot of help from Chris Fitzpatrick), but then it stopped working, and we haven't been able to get it started again. Because we've not been able to achieve basic functionality of the software yet (and we've been working at it for several months now), we've not begun the migration of data from Archon to ArchivesSpace. I have to confess that I'm really worried that we won't get it done before migration support for charter members ends. And based on the messages I see here, it seems that migration is not easy, and we will need all the help we can get. If you work at a very small institution, I'd like to hear how things are going. Feel free to respond either privately or on the list. Thanks! Colleen Colleen McFarland, Director of Archives and Records Management, Mennonite Church USA colleenm at mennoniteusa.org, 1700 S. Main St. Goshen, IN 46526, 574-523-3039 (direct), 1-866-866-2872 ext. 23039 (toll-free) www.mennoniteusa.org -------------- next part -------------- An HTML attachment was scrubbed... URL: From maureen.callahan at yale.edu Thu Jul 31 16:42:59 2014 From: maureen.callahan at yale.edu (Callahan, Maureen) Date: Thu, 31 Jul 2014 20:42:59 +0000 Subject: [Archivesspace_Users_Group] saving, updating, and dealing with slow responses Message-ID: Hi , all - One major source of confusion/complaints this morning had to do with how the application responds to user inputs. We had significant delays waiting for records to load and save, and wonder if there's any advice that you could offer to improve performance. Also, when there's a server delay, we don't get any indication that anything is happening. It would be nice to get a "saving..." notice, similar to the "loading..." message. During training, there was discussion that it would be desirable to be able to save a piece of data (like a newly-entered date) instead of the entire archival component / accession record / whatever. We also noticed that there were some issues with multiple users accessing the same record. As part of an exercise to demonstrate "first to save, wins", I asked users to pair up and pick a record to both open. Although we were in the same classroom, not all users got the message that a record was being used (or had been updated) by another user. We would also like the option for the warning message to give the real name of the other person using the record, rather than the ASpace username. Finally, there was a mild complaint this morning that the "Save" button near the top of a record and the "Save Resources" button on the side menu both do the same thing but don't have the same label. Thanks, Maureen Maureen Callahan Archivist, Metadata Specialist Manuscripts & Archives Yale University Library maureen.callahan at yale.edu 203.432.3627 Webpage: web.library.yale.edu/mssa Collections: drs.library.yale.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: