[Archivesspace_Users_Group] Workplan for migrating from AT to AS?

[Galloway, Ed]

Thanks Ruth! These are certainly important steps I'm looking for. But I'm also interested in other steps outside the actual migration path, such as replacing links to finding aids in the MARC record, LibGuides (and any other important places we can remember!), creating our own internal policy for using AS (like we did for AT), a decision point on when we will stop using AT during the testing/migration process and completely cutting over to AS, creating a communication plan to inform our users of the change...things like this.

I will be glad to share with everyone what we come up with at Pitt if that would be useful.

Ed

Edward A. Galloway
Head, Archives Service Center
University Library System
University of Pittsburgh
412-648-5901
www.facebook.com/pittarchives<http://www.facebook.com/pittarchives>


From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Bryan, Ruth
Sent: Monday, January 27, 2014 4:46 PM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Workplan for migrating from AT to AS?

Hello Ed,

A tardy reply to your question.  It prompted us to write out our steps.  Here they are in a general way.  Is this what you were thinking of?

Best,
Ruth

1.  Library IT makes a new copy of the data in Archivists' Toolkit.
2.  Digital Library Services staff set up and run the migration based on the AchivesSpace script.
3.  When migration is complete, a review is made of ArchivesSpace data.
4.  A list of errors is compiled and sent to ArchivesSpace data migration specialist and Brad Westbrook for review.
5.  They provide feedback on whether it is a script error or other.
6.  Repeat steps 1-5.
7. Once error level is satisfactory or migration script is complete, work in AT is wrapped up.
8.  Final copy of AT data and migration to ArchivesSpace.
9.  Plunge into using ArchivesSpace, including any needed data cleanup.


Ruth Bryan, CA
Director of Archives & University Archivist
University of Kentucky Libraries
Special Collections
ruth.bryan at uky.edu<mailto:ruth.bryan at uky.edu>
(859) 257-1466

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Galloway, Ed
Sent: Wednesday, January 22, 2014 9:40 AM
To: 'archivesspace_users_group at lyralists.lyrasis.org'
Subject: [Archivesspace_Users_Group] Workplan for migrating from AT to AS?

Hello all,

The University of Pittsburgh recently joined ArchivesSpace so we are in the early stages of understanding the migration process from Archivists' Toolkit. There are obviously many steps to consider so I'm wondering if anyone has created a workplan that describes how your institution plans on conducting (or has already completed) its migration from AT to AS? If so, are you willing to share that document?

I know the AS documentation includes the AT migration plugin and the AT Migration Guidelines, but I'm not looking for that type of technical documentation yet. Rather, what steps other than the migration itself should be considered?

Thanks!

Ed

Edward A. Galloway
Head, Archives Service Center
University Library System
University of Pittsburgh
412-648-5901
www.facebook.com/pittarchives<http://www.facebook.com/pittarchives>


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