From llobdell at feinsteininitiative.org Fri Aug 1 10:56:33 2014 From: llobdell at feinsteininitiative.org (Lisa Lobdell) Date: Fri, 1 Aug 2014 14:56:33 +0000 Subject: [Archivesspace_Users_Group] Very small institutions: How is ArchivesSpace working for you? In-Reply-To: <70a4a48eee7a47568af1db94dce41549@BY2PR08MB224.namprd08.prod.outlook.com> References: <70a4a48eee7a47568af1db94dce41549@BY2PR08MB224.namprd08.prod.outlook.com> Message-ID: <9B935F6F0158974B9C99E7E387A4EE0305EFCFC1@EXCHANGE.cpa.local> Hi, Colleen. It sounds like you and I are in the same boat. Part of the problem here is that I don't have the benefit of onsite IT support staff. The larger organization that I am a part of contracts for IT support but the consultants we work with aren't computer programmers or familiar with archival software programs. Chris Fitzpatrick and our consultant worked together to fix initial migration problems and it appeared that everything migrated successfully. Then about 25 accession records disappeared. I'm now using both AT and AS because as you said "we've not been able to achieve basic functionality of the software." Thank you for asking the question. [cid:image001.png at 01CFAD77.41E369D0] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Colleen McFarland Sent: Thursday, July 31, 2014 4:33 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Very small institutions: How is ArchivesSpace working for you? I'm curious about how other very small institutions are doing with the transition to ArchivesSpace. We at Mennonite Church USA are stalled because the installation and support of the software itself has been very difficult and time-consuming. We had an instance of ArchivesSpace up and running briefly (with a lot of help from Chris Fitzpatrick), but then it stopped working, and we haven't been able to get it started again. Because we've not been able to achieve basic functionality of the software yet (and we've been working at it for several months now), we've not begun the migration of data from Archon to ArchivesSpace. I have to confess that I'm really worried that we won't get it done before migration support for charter members ends. And based on the messages I see here, it seems that migration is not easy, and we will need all the help we can get. If you work at a very small institution, I'd like to hear how things are going. Feel free to respond either privately or on the list. Thanks! Colleen Colleen McFarland, Director of Archives and Records Management, Mennonite Church USA colleenm at mennoniteusa.org, 1700 S. Main St. Goshen, IN 46526, 574-523-3039 (direct), 1-866-866-2872 ext. 23039 (toll-free) www.mennoniteusa.org -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 33512 bytes Desc: image001.png URL: From Denise.Gallo at doc.org Fri Aug 1 11:00:38 2014 From: Denise.Gallo at doc.org (Gallo, Denise) Date: Fri, 1 Aug 2014 15:00:38 +0000 Subject: [Archivesspace_Users_Group] Very small institutions: How is ArchivesSpace working for you? In-Reply-To: <9B935F6F0158974B9C99E7E387A4EE0305EFCFC1@EXCHANGE.cpa.local> References: <70a4a48eee7a47568af1db94dce41549@BY2PR08MB224.namprd08.prod.outlook.com> <9B935F6F0158974B9C99E7E387A4EE0305EFCFC1@EXCHANGE.cpa.local> Message-ID: <2EE2CEED61B21C42B604520167C03EBE25E5065C@TX1P03DAG0408.apptixhealth.net> Well, I'll weigh in, too. We do have onsite IT and we wondered if the problems were on our end (it's taken months for us to even get this installed and get into the sandbox). We were interested in Colleen's issues which seem to mirror ours. We're not even to the point of migrating yet since we only just got the system up. Chris was really helpful but maybe there are some backend issues that we all are experiencing? Any others? Dee Denise P. Gallo, Ph.D. Provincial Archivist Daughters of Charity 341 South Seton Avenue Emmitsburg, MD 21727 (301) 447-6067 office (240) 440-4488 cell Website: www.daughtersofcharity.org/our-legacy/ Facebook: www.facebook.com/dcarchives/ Twitter: @Archives_DC Blog: http://dcarchives.wordpress.com [Description: Description: Description: Description: \\ahwadcmostldoc2.ahdoc.ds.sjhs.com\Documents\nkatich\My Documents\FORMS\DOC color logo.jpg] "We are a society that has forgotten the experience of shedding tears, of suffering amid the globalization of indifference." Pope Francis From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Lisa Lobdell Sent: Friday, August 01, 2014 10:57 AM To: 'Archivesspace Users Group' Subject: Re: [Archivesspace_Users_Group] Very small institutions: How is ArchivesSpace working for you? Hi, Colleen. It sounds like you and I are in the same boat. Part of the problem here is that I don't have the benefit of onsite IT support staff. The larger organization that I am a part of contracts for IT support but the consultants we work with aren't computer programmers or familiar with archival software programs. Chris Fitzpatrick and our consultant worked together to fix initial migration problems and it appeared that everything migrated successfully. Then about 25 accession records disappeared. I'm now using both AT and AS because as you said "we've not been able to achieve basic functionality of the software." Thank you for asking the question. [cid:image003.png at 01CFAD77.C92C4970] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Colleen McFarland Sent: Thursday, July 31, 2014 4:33 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Very small institutions: How is ArchivesSpace working for you? I'm curious about how other very small institutions are doing with the transition to ArchivesSpace. We at Mennonite Church USA are stalled because the installation and support of the software itself has been very difficult and time-consuming. We had an instance of ArchivesSpace up and running briefly (with a lot of help from Chris Fitzpatrick), but then it stopped working, and we haven't been able to get it started again. Because we've not been able to achieve basic functionality of the software yet (and we've been working at it for several months now), we've not begun the migration of data from Archon to ArchivesSpace. I have to confess that I'm really worried that we won't get it done before migration support for charter members ends. And based on the messages I see here, it seems that migration is not easy, and we will need all the help we can get. If you work at a very small institution, I'd like to hear how things are going. Feel free to respond either privately or on the list. Thanks! Colleen Colleen McFarland, Director of Archives and Records Management, Mennonite Church USA colleenm at mennoniteusa.org, 1700 S. Main St. Goshen, IN 46526, 574-523-3039 (direct), 1-866-866-2872 ext. 23039 (toll-free) www.mennoniteusa.org CONFIDENTIALITY NOTICE: This email message and any accompanying data or files is confidential and may contain privileged information intended only for the named recipient(s). If you are not the intended recipient(s), you are hereby notified that the dissemination, distribution, and or copying of this message is strictly prohibited. If you receive this message in error, or are not the named recipient(s), please notify the sender at the email address above, delete this email from your computer, and destroy any copies in any form immediately. Receipt by anyone other than the named recipient(s) is not a waiver of any attorney-client, work product, or other applicable privilege. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 3916 bytes Desc: image002.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 33512 bytes Desc: image003.png URL: From Chris.Fitzpatrick at lyrasis.org Fri Aug 1 11:14:40 2014 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Fri, 1 Aug 2014 15:14:40 +0000 Subject: [Archivesspace_Users_Group] Very small institutions: How is ArchivesSpace working for you? In-Reply-To: <70a4a48eee7a47568af1db94dce41549@BY2PR08MB224.namprd08.prod.outlook.com> References: <70a4a48eee7a47568af1db94dce41549@BY2PR08MB224.namprd08.prod.outlook.com> Message-ID: <1406906080411.67440@lyrasis.org> Hi Colleen, Sorry to hear that you're having issues. The last email I saw from you guys was June 18 and at that time you all said everything was going well. Can you describe the issues a bit? If I recall, you all are Windows user, but I think not using Tomcat? Is there an error message? Thanks, chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Colleen McFarland Sent: Thursday, July 31, 2014 10:33 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Very small institutions: How is ArchivesSpace working for you? I'm curious about how other very small institutions are doing with the transition to ArchivesSpace. We at Mennonite Church USA are stalled because the installation and support of the software itself has been very difficult and time-consuming. We had an instance of ArchivesSpace up and running briefly (with a lot of help from Chris Fitzpatrick), but then it stopped working, and we haven't been able to get it started again. Because we've not been able to achieve basic functionality of the software yet (and we've been working at it for several months now), we've not begun the migration of data from Archon to ArchivesSpace. I have to confess that I'm really worried that we won't get it done before migration support for charter members ends. And based on the messages I see here, it seems that migration is not easy, and we will need all the help we can get. If you work at a very small institution, I'd like to hear how things are going. Feel free to respond either privately or on the list. Thanks! Colleen Colleen McFarland, Director of Archives and Records Management, Mennonite Church USA colleenm at mennoniteusa.org, 1700 S. Main St. Goshen, IN 46526, 574-523-3039 (direct), 1-866-866-2872 ext. 23039 (toll-free) www.mennoniteusa.org -------------- next part -------------- An HTML attachment was scrubbed... URL: From kfrederi at skidmore.edu Fri Aug 1 11:18:47 2014 From: kfrederi at skidmore.edu (Kathryn Frederick (Library)) Date: Fri, 1 Aug 2014 15:18:47 +0000 Subject: [Archivesspace_Users_Group] Very small institutions: How is ArchivesSpace working for you? In-Reply-To: <2EE2CEED61B21C42B604520167C03EBE25E5065C@TX1P03DAG0408.apptixhealth.net> References: <70a4a48eee7a47568af1db94dce41549@BY2PR08MB224.namprd08.prod.outlook.com> <9B935F6F0158974B9C99E7E387A4EE0305EFCFC1@EXCHANGE.cpa.local> <2EE2CEED61B21C42B604520167C03EBE25E5065C@TX1P03DAG0408.apptixhealth.net> Message-ID: <8dfb87af6619428fad19643f26098395@BY2PR01MB219.prod.exchangelabs.com> Hi Dee, In my limited experience, it should not take months to get ArchivesSpace installed. I installed it (on linux) in 2-3 hours and it's been running fine since. We're just getting started with populating the database, so there could be problems lying in wait, but the installation itself was very straightforward. Has IT given you a sense of where the installation has gotten stalled? Thanks, Kathryn Kathryn Frederick Head of Digital and Collection Services Lucy Scribner Library - Skidmore College Saratoga Springs, NY 12866 (518) 580-5505 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Gallo, Denise Sent: Friday, August 01, 2014 11:01 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Very small institutions: How is ArchivesSpace working for you? Well, I'll weigh in, too. We do have onsite IT and we wondered if the problems were on our end (it's taken months for us to even get this installed and get into the sandbox). We were interested in Colleen's issues which seem to mirror ours. We're not even to the point of migrating yet since we only just got the system up. Chris was really helpful but maybe there are some backend issues that we all are experiencing? Any others? Dee Denise P. Gallo, Ph.D. Provincial Archivist Daughters of Charity 341 South Seton Avenue Emmitsburg, MD 21727 (301) 447-6067 office (240) 440-4488 cell Website: www.daughtersofcharity.org/our-legacy/ Facebook: www.facebook.com/dcarchives/ Twitter: @Archives_DC Blog: http://dcarchives.wordpress.com [Description: Description: Description: Description: \\ahwadcmostldoc2.ahdoc.ds.sjhs.com\Documents\nkatich\My Documents\FORMS\DOC color logo.jpg] "We are a society that has forgotten the experience of shedding tears, of suffering amid the globalization of indifference." Pope Francis From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Lisa Lobdell Sent: Friday, August 01, 2014 10:57 AM To: 'Archivesspace Users Group' Subject: Re: [Archivesspace_Users_Group] Very small institutions: How is ArchivesSpace working for you? Hi, Colleen. It sounds like you and I are in the same boat. Part of the problem here is that I don't have the benefit of onsite IT support staff. The larger organization that I am a part of contracts for IT support but the consultants we work with aren't computer programmers or familiar with archival software programs. Chris Fitzpatrick and our consultant worked together to fix initial migration problems and it appeared that everything migrated successfully. Then about 25 accession records disappeared. I'm now using both AT and AS because as you said "we've not been able to achieve basic functionality of the software." Thank you for asking the question. [cid:image002.png at 01CFAD7A.001DEBD0] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Colleen McFarland Sent: Thursday, July 31, 2014 4:33 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Very small institutions: How is ArchivesSpace working for you? I'm curious about how other very small institutions are doing with the transition to ArchivesSpace. We at Mennonite Church USA are stalled because the installation and support of the software itself has been very difficult and time-consuming. We had an instance of ArchivesSpace up and running briefly (with a lot of help from Chris Fitzpatrick), but then it stopped working, and we haven't been able to get it started again. Because we've not been able to achieve basic functionality of the software yet (and we've been working at it for several months now), we've not begun the migration of data from Archon to ArchivesSpace. I have to confess that I'm really worried that we won't get it done before migration support for charter members ends. And based on the messages I see here, it seems that migration is not easy, and we will need all the help we can get. If you work at a very small institution, I'd like to hear how things are going. Feel free to respond either privately or on the list. Thanks! Colleen Colleen McFarland, Director of Archives and Records Management, Mennonite Church USA colleenm at mennoniteusa.org, 1700 S. Main St. Goshen, IN 46526, 574-523-3039 (direct), 1-866-866-2872 ext. 23039 (toll-free) www.mennoniteusa.org CONFIDENTIALITY NOTICE: This email message and any accompanying data or files is confidential and may contain privileged information intended only for the named recipient(s). If you are not the intended recipient(s), you are hereby notified that the dissemination, distribution, and or copying of this message is strictly prohibited. If you receive this message in error, or are not the named recipient(s), please notify the sender at the email address above, delete this email from your computer, and destroy any copies in any form immediately. Receipt by anyone other than the named recipient(s) is not a waiver of any attorney-client, work product, or other applicable privilege. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 3916 bytes Desc: image001.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 33512 bytes Desc: image002.png URL: From mark.custer at yale.edu Fri Aug 1 11:28:23 2014 From: mark.custer at yale.edu (Custer, Mark) Date: Fri, 1 Aug 2014 15:28:23 +0000 Subject: [Archivesspace_Users_Group] AT > ASpace migration questions In-Reply-To: <1406711023298.16128@lyrasis.org> References: <2BBFBDCDF4296C4482D60C88E47A070712DAA80D95@PITT-EXCH-14.univ.pitt.edu> <1406111480925.67344@lyrasis.org> <2BBFBDCDF4296C4482D60C88E47A070712DAA80EA0@PITT-EXCH-14.univ.pitt.edu>, <1406622372831.67145@lyrasis.org>, <1406711023298.16128@lyrasis.org> Message-ID: Chris, Rather than a change to the EAD importer/exporter, what I'd like to understand is the preferred ArchivesSpace way to manage paragraphs within the notes table (and therefore within the JSON snippets). I assume that everything should be encoded explicitly with paragraph elements. Is that a fair assumption? If so, will that assumption remain true? Or to put it another way: if someone is writing a scopecontent note from scratch in ArchivesSpace, should they wrap each paragraph in the paragraph element? I want our data to be consistent across the board, whichever route we go (implicitly or explicitly encoded). Mark From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Wednesday, July 30, 2014 5:04 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions Hi Mark, Well, you can always tweak the EAD exporter and importer to have them work the way you need it to. These could be incorporated as a plugin, so you wouldn't need to do a rebuild. But what I'm hearing is that you would like blocks of text separated by line breaks ( two line breaks? ) to be wrapped in

tag when they are exported? I think this is a common request and it shouldn't be difficult for us to implement as the default. best, chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Custer, Mark > Sent: Tuesday, July 29, 2014 6:49 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions Chris, I'm wondering how we should proceed with paragraphs since Archivists' Toolkit handles paragraphs quite differently, and this is likely going to affect how we conduct our migration from AT to ArchivesSpace since we depend upon EAD exports (side note: how are paragraphs handled in the Archon database?). In the AT, the EAD paragraph element was never stored in the database (the EAD import process always stripped those out, but would nevertheless serialize them upon export where need be). Here's an example note from the AT, which includes two paragraphs, neither of which are encoded in the database: Thomas Turner, 1729-1793, was a shop-keeper, and for a time the school-master, in the village of East Hoathly in Sussex, England. He also became church-warden in 1757. From 1754 to 1765 Turner wrote the diary which forms the major part of the papers. Further biographical information may be found in The Diary of Thomas Turner of East Hoathly (1754-1765), an abridged edition edited by Florence Maris Turner (Mrs. Charles Lamb), great-great-granddaughter of the diarist, with an introduction by J. B. Priestly, published in 1925 by John Lane, the Bodly Head Ltd., London. That same note in ArchivesSpace looks like the following after using the database migration tool (and after converting it back to JSON): { "jsonmodel_type": "note_multipart", "label": "THOMAS TURNER 1729-1793", "subnotes": [ { "content": "Thomas Turner, 1729-1793, was a shop-keeper, and for a time the school-master, in the village of East Hoathly in Sussex, England. He also became church-warden in 1757. From 1754 to 1765 Turner wrote the diary which forms the major part of the papers. \n\n Further biographical information may be found in The Diary of Thomas Turner of East Hoathly (1754-1765), an abridged edition edited by Florence Maris Turner (Mrs. Charles Lamb), great-great-granddaughter of the diarist, with an introduction by J. B. Priestly, published in 1925 by John Lane, the Bodly Head Ltd., London. \n\n", "jsonmodel_type": "note_text", "publish": true, "subnote_guid": "0fa3207256b91d8d9832d99b470a3aea" } ], "type": "bioghist", "persistent_id": "bb5cd3f9e05a0b21cce68e4fbf0e7951" } In both cases, there are no paragraph elements stored in the database. If I export this finding aid from Archivist's Toolkit, here's the EAD that I get (which is the EAD that I need): THOMAS TURNER 1729-1793

Thomas Turner, 1729-1793, was a shop-keeper, and for a time the school-master, in the village of East Hoathly in Sussex, England. He also became church-warden in 1757. From 1754 to 1765 Turner wrote the diary which forms the major part of the papers.

Further biographical information may be found in The Diary of Thomas Turner of East Hoathly (1754-1765), an abridged edition edited by Florence Maris Turner (Mrs. Charles Lamb), great-great-granddaughter of the diarist, with an introduction by J. B. Priestly, published in 1925 by John Lane, the Bodly Head Ltd., London.

Note the 2 paragraph elements. When I export this from ArchivesSpace (v1.0.9) after using the migration tool, here's the result that I get: THOMAS TURNER 1729-1793

Thomas Turner, 1729-1793, was a shop-keeper, and for a time the school-master, in the village of East Hoathly in Sussex, England. He also became church-warden in 1757. From 1754 to 1765 Turner wrote the diary which forms the major part of the papers. Further biographical information may be found in The Diary of Thomas Turner of East Hoathly (1754-1765), an abridged edition edited by Florence Maris Turner (Mrs. Charles Lamb), great-great-granddaughter of the diarist, with an introduction by J. B. Priestly, published in 1925 by John Lane, the Bodly Head Ltd., London.

Now there's just a single paragraph element, where two paragraph elements should be, and this won't work for us. But here's where things get tricky/problematic with ArchivesSpace. If I were to upload this EAD file into ArchivesSpace (i.e. not using the migration tool), then two paragraphs would be explicitly encoded in the database. Here's the JSON that you'll get after an EAD import: { "jsonmodel_type": "note_multipart", "subnotes": [ { "jsonmodel_type": "note_text", "content": "

Thomas Turner, 1729-1793, was a shop-keeper, and for a time the school-master, in the village of East Hoathly in Sussex, England. He also became church-warden in 1757. From 1754 to 1765 Turner wrote the diary which forms the major part of the papers.

\n

Further biographical information may be found in \n The Diary of Thomas Turner of East Hoathly (1754-1765), an abridged edition edited by Florence Maris Turner (Mrs. Charles Lamb), great-great-granddaughter of the diarist, with an introduction by J. B. Priestly, published in 1925 by John Lane, the Bodly Head Ltd., London.

", "subnote_guid": "1ab692d612a83b056388d77fcba36872" } ], "type": "bioghist", "persistent_id": "ref11", "label": "THOMAS TURNER 1729-1793" } This is a considerable difference from what happens when using the migration tool. Also, as I noted in my previous message, the ASpace user interface encourages encoding paragraphs explicitly since the p tag is available when a user types in the less-than sign ('<') within a notes field. So, given these discrepancies with how paragraphs are handled in ArchivesSpace (as well as the AT-to-ASpace migration tool), what's the best way for us to proceed? It seems to me that we should proceed by updating all of our notes in the AT to have explicitly encoded paragraph elements so that our ASpace JSON values will look like the second example; doing this would ensure that our EAD files will export correctly right now. However, I do not know what changes are happening in ArchivesSpace, so I'd like advice on this before we conduct our migration. Is it intended that ArchiveSpace will manage both implicit paragraphs as well as explicitly encoded paragraphs? Right now, ASpace will only manage the latter. If that's going to continue to be the case, then I think that a lot of users (AT users at least) will need assistance either pre- or post-migration to address this issue. Does that make more sense? Mark From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Tuesday, July 29, 2014 4:26 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions Hi Mark, Sorry this got lost in the tread...had another user ask about this and I wanted to follow up.. Yes, the ticket I have now is just for display. In regards to actually adding text into the note field, you're asking if line breaks could be converted into wrapping the blocks of text in

tags and added to the note's text? Or, are you just wanting the EAD exporter to do this to blocks of text? b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Custer, Mark > Sent: Wednesday, July 23, 2014 4:24 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions To follow up on one point of this thread specifically, I wonder if there is any more clarification regarding Ed's question about "Lengthy text in Scope & Contents Notes," its corresponding user story, https://www.pivotaltracker.com/s/projects/386247/stories/72606134, and how this is going to be addressed in future releases of ArchivesSpace? The above user story only applies to how this note displays in ArchivesSpace, but what I need to address currently is how this note exports in the EAD. In the example at Pivotal Tracker, the note looks like this: This is a story. It has a break. Then it ends. In version 1.0.9 (and earlier), that same note will exports like this in the EAD:

This is a story. It has a break. Then it ends.

Is this going to be changed in the next release of ArchivesSpace, or should we update our AT database prior to the migration to ensure that the following is migrated into ArchivesSpace instead:

This is a story.

It has a break.

Then it ends.

I ask this second question since it seems to be aligned with how ArchivesSpace handles mixing in EAD elements in general, since the paragraph element pops up as an option in the user interface after a user types in the less-than sign, < (see the attached screen shot). In other words, if the user interface is expecting paragraphs to be encoded explicitly, I assume that ArchivesSpace does not have plans not to interpret double-line breaks as paragraph separations for the EAD export process as Archivists' Toolkit does. Is that correct? Furthermore, if the paragraphs are explicitly encoded in ArchivesSpace (which will ensure that the correct EAD is exported in the current version), will having them encoded explicitly break the EAD export for future versions of ArchivesSpace? There are also at least two other hard-coded EAD issues in the AT that we'll likely need to update prior to our migration (since if we don't do these things the EAD will be invalid upon export from ArchivesSpace), which I'll list here again just in case no one else has been considering these yet: * @target attributes in elements. The last time that I checked and reported, the migration tool updates @id attributes, but not the @target attributes that link to those ids. * Hard-coded namespace prefixes for XLink will need to change from ns2: (in the AT) to xlink: (in ASpace) Right now, though, I'm primarily concerned with this question of paragraphs, specifically with how these should be encoded in the ArchivesSpace database in light of the AT migration tool and import/export mechanisms of ArchivesSpace. Mark From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Galloway, Ed Sent: Wednesday, July 23, 2014 9:17 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions Chris, Thanks for your responses...let me try to answer back in red below. Ed From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Wednesday, July 23, 2014 6:31 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions Hi Ed, Glad to hear about your migration and thanks for letting us know about these issues... Some responses: Agents do not display in the Public interface, meaning no Creators or Personal/Corporate names appear in the search results or as an option to browse; nothing displays when the "Names" category is selected. It says "No records," but they're there on the Staff side. Hm... For the agents to display, they need to be associated to a published resource. Do you have an agent that is associated to a published resource? Can you see that agent in the published resource on the public side? If you mean is an agent (ie corporate name) linked to a resource (ie finding aid) from the Staff side, then yes most definitely. All of our finding aids (almost 1000) have Creators or Personal/Corporate names that we created in AT and appear in our current online guides. But when we look at them in the Public ASpace view, none of them appear anywhere (but they are there in Staff). HTML markup does not display; instead it shows the mark-up itself (I believe this is a known ASpace bug and being addressed). Which context is this in? Notes or titles? Also, be aware adding certain HTML to your data can make your EAD export invalid... Using the wrap-in tag feature in AT, we created italics fairly regularly for unittitles such as Ed's Book. This markup was migrated exactly as you see it in my example. In other words, it doesn't actually display in italics but we used the AT tools provided. It happens anywhere we used tags whether it was unittitle or scope notes or anywhere else. We did not get any EAD export errors. Similarly though, if a begins with an tag, the title does not display at all and neither does any of its children. If for example, the name of a subseries started with an tag, none of the folders in that subseries display. This is a known issue...https://www.pivotaltracker.com/story/show/75502994 OK * Lengthy text in Scope & Contents Notes (eg) do not show paragraph breaks, but instead display as one long paragraph. When viewed on the Staff side, it does format properly when viewed as Formatted Text (not Raw). A feature request has been added for this.. https://www.pivotaltracker.com/story/show/72606134 Ok External links (URLs) we've inserted in a S&C note do not actually link out. How are you adding these urls to the note? Using the AT wrap-in tag feature so the markup looks like this: "Digital reproductions of the collection are available online." The links work just fine in our current online guides. Perform an Advanced Search and view first set of results; then advance to next page of results. This second set of results is not based on the original search but appears to be the results of searching everything! Yikes. I just replicated that. Definitely a bug...hard to believe nobody has caught that one yet. Make a ticket for that here : https://www.pivotaltracker.com/story/show/75503592 Ok...glad we could help! Search does not highlight your search terms. Can it? Short answer is yes. This is actually a Solr configuration that would need to be made to return highlight text in the search results. However, there is a feature request to have this native in the application here : https://www.pivotaltracker.com/story/show/66505844 Ok There is no Go to Next Folder (eg Component) feature; in other words when viewing any folder, it would be nice to simply click a button to see the next (or preceding) folder (or item). Ok, so is this in the public interface only? So, if youre looking at a resource in a folder, you'd like a button just to take you to the next folder rather than having to go back to the top level view and select the next folder? Yes in the Public interface. Yes most definitely! :) Thanks! best, chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Galloway, Ed > Sent: Tuesday, July 22, 2014 3:32 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] AT > ASpace migration questions All, The University of Pittsburgh has successfully migrated its data from AT to ASpace, meaning we have worked out any transfer problems so 100% of our records migrate. Now we are carefully reviewing the data in the Public ASpace interface and have observed the following which we'd like comments on: * Agents do not display in the Public interface, meaning no Creators or Personal/Corporate names appear in the search results or as an option to browse; nothing displays when the "Names" category is selected. It says "No records," but they're there on the Staff side. * HTML markup does not display; instead it shows the mark-up itself (I believe this is a known ASpace bug and being addressed). * Similarly though, if a begins with an tag, the title does not display at all and neither does any of its children. If for example, the name of a subseries started with an tag, none of the folders in that subseries display. * Lengthy text in Scope & Contents Notes (eg) do not show paragraph breaks, but instead display as one long paragraph. When viewed on the Staff side, it does format properly when viewed as Formatted Text (not Raw). * External links (URLs) we've inserted in a S&C note do not actually link out. Bug? * Perform an Advanced Search and view first set of results; then advance to next page of results. This second set of results is not based on the original search but appears to be the results of searching everything! Interface questions: * Search does not highlight your search terms. Can it? * There is no Go to Next Folder (eg Component) feature; in other words when viewing any folder, it would be nice to simply click a button to see the next (or preceding) folder (or item). I would appreciate any feedback you can give me. We're at the stage of determining what we need to address versus what is a bug or other issue that the ASpace developers need to address. Thanks, Ed Edward A. Galloway Head, Archives Service Center University Library System University of Pittsburgh 412-648-5901 facebook.com/pittarchives pittarchives.tumblr.com -------------- next part -------------- An HTML attachment was scrubbed... URL: From Denise.Gallo at doc.org Fri Aug 1 11:34:48 2014 From: Denise.Gallo at doc.org (Gallo, Denise) Date: Fri, 1 Aug 2014 15:34:48 +0000 Subject: [Archivesspace_Users_Group] Very small institutions: How is ArchivesSpace working for you? In-Reply-To: <8dfb87af6619428fad19643f26098395@BY2PR01MB219.prod.exchangelabs.com> References: <70a4a48eee7a47568af1db94dce41549@BY2PR08MB224.namprd08.prod.outlook.com> <9B935F6F0158974B9C99E7E387A4EE0305EFCFC1@EXCHANGE.cpa.local> <2EE2CEED61B21C42B604520167C03EBE25E5065C@TX1P03DAG0408.apptixhealth.net> <8dfb87af6619428fad19643f26098395@BY2PR01MB219.prod.exchangelabs.com> Message-ID: <2EE2CEED61B21C42B604520167C03EBE25E5078F@TX1P03DAG0408.apptixhealth.net> Hi, Kathryn, They said there were server issues and eventually they called someone in to help. It was installed with that assistance. We probably won't start populating until after SAA. I was just surprised that others had issues as well. Dee Denise P. Gallo, Ph.D. Provincial Archivist Daughters of Charity 341 South Seton Avenue Emmitsburg, MD 21727 (301) 447-6067 office (240) 440-4488 cell Website: www.daughtersofcharity.org/our-legacy/ Facebook: www.facebook.com/dcarchives/ Twitter: @Archives_DC Blog: http://dcarchives.wordpress.com [Description: Description: Description: Description: \\ahwadcmostldoc2.ahdoc.ds.sjhs.com\Documents\nkatich\My Documents\FORMS\DOC color logo.jpg] "We are a society that has forgotten the experience of shedding tears, of suffering amid the globalization of indifference." Pope Francis From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kathryn Frederick (Library) Sent: Friday, August 01, 2014 11:19 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Very small institutions: How is ArchivesSpace working for you? Hi Dee, In my limited experience, it should not take months to get ArchivesSpace installed. I installed it (on linux) in 2-3 hours and it's been running fine since. We're just getting started with populating the database, so there could be problems lying in wait, but the installation itself was very straightforward. Has IT given you a sense of where the installation has gotten stalled? Thanks, Kathryn Kathryn Frederick Head of Digital and Collection Services Lucy Scribner Library - Skidmore College Saratoga Springs, NY 12866 (518) 580-5505 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Gallo, Denise Sent: Friday, August 01, 2014 11:01 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Very small institutions: How is ArchivesSpace working for you? Well, I'll weigh in, too. We do have onsite IT and we wondered if the problems were on our end (it's taken months for us to even get this installed and get into the sandbox). We were interested in Colleen's issues which seem to mirror ours. We're not even to the point of migrating yet since we only just got the system up. Chris was really helpful but maybe there are some backend issues that we all are experiencing? Any others? Dee Denise P. Gallo, Ph.D. Provincial Archivist Daughters of Charity 341 South Seton Avenue Emmitsburg, MD 21727 (301) 447-6067 office (240) 440-4488 cell Website: www.daughtersofcharity.org/our-legacy/ Facebook: www.facebook.com/dcarchives/ Twitter: @Archives_DC Blog: http://dcarchives.wordpress.com [Description: Description: Description: Description: \\ahwadcmostldoc2.ahdoc.ds.sjhs.com\Documents\nkatich\My Documents\FORMS\DOC color logo.jpg] "We are a society that has forgotten the experience of shedding tears, of suffering amid the globalization of indifference." Pope Francis From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Lisa Lobdell Sent: Friday, August 01, 2014 10:57 AM To: 'Archivesspace Users Group' Subject: Re: [Archivesspace_Users_Group] Very small institutions: How is ArchivesSpace working for you? Hi, Colleen. It sounds like you and I are in the same boat. Part of the problem here is that I don't have the benefit of onsite IT support staff. The larger organization that I am a part of contracts for IT support but the consultants we work with aren't computer programmers or familiar with archival software programs. Chris Fitzpatrick and our consultant worked together to fix initial migration problems and it appeared that everything migrated successfully. Then about 25 accession records disappeared. I'm now using both AT and AS because as you said "we've not been able to achieve basic functionality of the software." Thank you for asking the question. [cid:image002.png at 01CFAD7C.9001C9E0] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Colleen McFarland Sent: Thursday, July 31, 2014 4:33 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Very small institutions: How is ArchivesSpace working for you? I'm curious about how other very small institutions are doing with the transition to ArchivesSpace. We at Mennonite Church USA are stalled because the installation and support of the software itself has been very difficult and time-consuming. We had an instance of ArchivesSpace up and running briefly (with a lot of help from Chris Fitzpatrick), but then it stopped working, and we haven't been able to get it started again. Because we've not been able to achieve basic functionality of the software yet (and we've been working at it for several months now), we've not begun the migration of data from Archon to ArchivesSpace. I have to confess that I'm really worried that we won't get it done before migration support for charter members ends. And based on the messages I see here, it seems that migration is not easy, and we will need all the help we can get. If you work at a very small institution, I'd like to hear how things are going. Feel free to respond either privately or on the list. Thanks! Colleen Colleen McFarland, Director of Archives and Records Management, Mennonite Church USA colleenm at mennoniteusa.org, 1700 S. Main St. Goshen, IN 46526, 574-523-3039 (direct), 1-866-866-2872 ext. 23039 (toll-free) www.mennoniteusa.org CONFIDENTIALITY NOTICE: This email message and any accompanying data or files is confidential and may contain privileged information intended only for the named recipient(s). 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If you receive this message in error, or are not the named recipient(s), please notify the sender at the email address above, delete this email from your computer, and destroy any copies in any form immediately. Receipt by anyone other than the named recipient(s) is not a waiver of any attorney-client, work product, or other applicable privilege. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 3916 bytes Desc: image001.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 33512 bytes Desc: image002.png URL: From maureen.callahan at yale.edu Fri Aug 1 13:10:44 2014 From: maureen.callahan at yale.edu (Callahan, Maureen) Date: Fri, 1 Aug 2014 17:10:44 +0000 Subject: [Archivesspace_Users_Group] rapid data entry behaviors Message-ID: HI, all - Me again. A source of absolute delight among our ASpace user training group was the Rapid Data Entry mode. They loved the spreadsheet-like view and functionalities. However, we found that RDE was particularly prone to slow response to user inputs - users had trouble getting the system to respond to resizing column widths, saving rows, and using the tool that fills a column with a value or sequence. Like I mentioned in my previous email, any advice for improving performance would be welcome. We also have a feature request - we agreed that it would be truly, truly rad if we could see the spreadsheet-like RDE screen for data that has already been entered. So often, a data clean-up task will call for changing a data element across sibling components - being able to see those components at the same time would be hugely helpful. Thanks again, and have a great weekend, everyone. Maureen Maureen Callahan Archivist, Metadata Specialist Manuscripts & Archives Yale University Library maureen.callahan at yale.edu 203.432.3627 Webpage: web.library.yale.edu/mssa Collections: drs.library.yale.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From ktasker at library.berkeley.edu Fri Aug 1 13:31:50 2014 From: ktasker at library.berkeley.edu (Kate Tasker) Date: Fri, 1 Aug 2014 10:31:50 -0700 Subject: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace Message-ID: Hi All, Thank you for all your comments and responses. It's encouraging to exchange these shared questions and ideas arising from description and stewardship of born-digital collections. Unfortunately I have not made arrangements to attend SAA this year, but I do hope an on-site gathering will take place. I'll look forward to following some of the results of that discussion. I'd also like to find a space to continue the conversation online after the conference. Perhaps the listserv of SAA's Archivists' Toolkit/Archon Roundtable (soon to be the Collection Management Tools Roundtable to encompass ArchivesSpace and other systems) would be an appropriate forum? http://www2.archivists.org/groups/archivists-toolkitarchon-roundtable Safe travels to all of you who are D.C.-bound! Best, Kate Kate Tasker Digital Archivist The Bancroft Library University of California Berkeley, CA 94720-6000 On Wed, Jul 30, 2014 at 12:21 PM, < archivesspace_users_group-request at lyralists.lyrasis.org> wrote: > Send Archivesspace_Users_Group mailing list submissions to > archivesspace_users_group at lyralists.lyrasis.org > > To subscribe or unsubscribe via the World Wide Web, visit > > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > or, via email, send a message with subject or body 'help' to > archivesspace_users_group-request at lyralists.lyrasis.org > > You can reach the person managing the list at > archivesspace_users_group-owner at lyralists.lyrasis.org > > When replying, please edit your Subject line so it is more specific > than "Re: Contents of Archivesspace_Users_Group digest..." > > > Today's Topics: > > 1. Re: [Archivesspace_Users_Group] Describing Born-Digital > Materials in ArchivesSpace (Matthew Farrell) > > > ---------------------------------------------------------------------- > > Message: 1 > Date: Wed, 30 Jul 2014 18:51:06 +0000 > From: Matthew Farrell > To: Archivesspace Users Group > > Subject: Re: [Archivesspace_Users_Group] Describing > Born-Digital > Materials in ArchivesSpace > Message-ID: <1406746264788.94346 at duke.edu> > Content-Type: text/plain; charset="iso-8859-1" > > It is, why don't we use this poll instead? Feel free to suggest other > times if I've left any glaring holes. > > > http://doodle.com/pmut99brtmqyaa2f > > > best, > > mf > > ________________________________ > From: archivesspace_users_group-bounces at lyralists.lyrasis.org < > archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of > Kari R Smith > Sent: Wednesday, July 30, 2014 2:39 PM > To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital Materials > in ArchivesSpace > > Hi Matthew, > Isn't that when there isa TAC/UAC lunch scheduled by the ArchivesSpace > team also? > > Kari Smith > > > ________________________________ > From: archivesspace_users_group-bounces at lyralists.lyrasis.org [ > archivesspace_users_group-bounces at lyralists.lyrasis.org] on behalf of > Matthew Farrell [matthew.j.farrell at duke.edu] > Sent: Wednesday, July 30, 2014 13:34 > To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital Materials > in ArchivesSpace > > > The ArchivesSpace User Advisory Council is meeting from 11:15-1:15 on > Thursday 8/14. We could adopt that time slot to informally meet. Otherwise, > I can put together a Doodle poll. > > > Best, > > Matthew > > > -- > Matthew Farrell > Digital Records Archivist > Duke University Archives > David M. Rubenstein Rare Book & Manuscript Library > matthew.j.farrell at duke.edu > 919.684.6181 > ________________________________ > From: archivesspace_users_group-bounces at lyralists.lyrasis.org < > archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of > Erwin, Charlotte E. (Shelley) > Sent: Wednesday, July 30, 2014 11:54 AM > To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital Materials > in ArchivesSpace > > At Caltech we are just starting to implement ASpace and to integrate it > with a DAMS, Islandora. I too would be interested in joining a discussion > group at SAA about the management of digital objects and their metadata. > Off-list is OK as well, but DC offers a nice opportunity. > > Thanks. > > Shelley > > Charlotte (Shelley) Erwin | Head | Archives & Special Collections | > archives.caltech.edu > Mail Code 015A-74 | Pasadena CA 91125 | Phone 626.395-2702 | Fax > 626.395.4073 | Caltech | caltech.edu > > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of > Hagenmaier, Wendy > Sent: Wednesday, July 30, 2014 8:26 AM > To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital Materials > in ArchivesSpace > > Georgia Tech is also exploring this, and I'd love to join a discussion at > SAA or off-list. > > Wendy > > -- > Wendy Hagenmaier > Digital Collections Archivist > Archives & Records Management > Georgia Institute of Technology Library > wendy.hagenmaier at library.gatech.edu wendy.hagenmaier at library.gatech.edu> > ________________________________ > From: "Matthew Farrell" matthew.j.farrell at duke.edu>> > To: "Archivesspace Users Group" < > archivesspace_users_group at lyralists.lyrasis.org archivesspace_users_group at lyralists.lyrasis.org>> > Sent: Wednesday, July 30, 2014 10:33:00 AM > Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital Materials > in ArchivesSpace > > > > Hi Kari & Kate - > > > > We are likewise planning to use Aspace to manage metadata for our > born-digital and hybrid collections, and are also interested in discussing > approaches to describing these objects resource and digital object records > > > > I echo Kari's question about SAA, but failing that, am interested in an > off-list discussion. > > > > best, > > matthew > > > -- > Matthew Farrell > Digital Records Archivist > Duke University Archives > David M. Rubenstein Rare Book & Manuscript Library > matthew.j.farrell at duke.edu > 919.684.6181 > ________________________________ > From: archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> < > archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of > Kari R Smith > > Sent: Wednesday, July 30, 2014 10:16 AM > To: ktasker at library.berkeley.edu; > Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital Materials > in ArchivesSpace > > Hi Kate, > At MIT Institute Archives, we are looking into how we will use > ArchivesSpace to for accessioning and describing our digital collections, > especially as they are part of hybrid physical and digital collections. > I'd be happy to talk with you about what we've learned so far and what our > plans are to build our capacity as that of the tool grows. We'll be > interested in what you are learning about using Events for tracking > processing activities and how that might jive or not with external metadata > of the same type that might be generated by other processing tools. > > Will you be at SAA? If so, maybe we can begin a conversation there? > Contact me off-line if you'd like to discuss this further. > > Kari > > > Kari R. Smith, Digital Archivist > MIT Libraries, Institute Archives and Special Collections > 617-258-5568 | smithkr (at) mit.edu > http://libraries.mit.edu/archives/ > > > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of > Kate Tasker > Sent: Tuesday, July 29, 2014 5:15 PM > To: ArchivesSpace Users Group > Subject: [Archivesspace_Users_Group] Describing Born-Digital Materials in > ArchivesSpace > > Hello, ASpace Implementers! > > We are excited to start accessioning and describing our born-digital > collections in ArchivesSpace, and expect that some of you have also started > or are contemplating this process. We're eager to develop our guidelines > and workflows to reflect and contribute to emerging community practices, > and to have a conversation around this work. > > If your institution is using ASpace to manage born-digital materials, > would you be willing to discuss some of your experiences and procedures, > either on- or off-list? > > In particular, we are looking at strategies for using Resource Records to > describe mixed analog/digital collections and to manage multiple types of > digital records within one collection (email, website, images, text files, > etc.). We're also exploring how we can use Events to track disk imaging, > migrations, fixity checks, and other digital preservation actions. > > Any thoughts, suggestions, recommended resources, or examples would be > welcomed. > > Many thanks, > -Kate > > Kate Tasker > Digital Archivist > The Bancroft Library > University of California > Berkeley, CA 94720-6000 > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org Archivesspace_Users_Group at lyralists.lyrasis.org> > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > -------------- next part -------------- > An HTML attachment was scrubbed... > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140730/00ffe151/attachment.html > > > > ------------------------------ > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > > End of Archivesspace_Users_Group Digest, Vol 12, Issue 57 > ********************************************************* > -------------- next part -------------- An HTML attachment was scrubbed... URL: From asmally at colgate.edu Fri Aug 1 13:56:01 2014 From: asmally at colgate.edu (Allyson Smally) Date: Fri, 1 Aug 2014 13:56:01 -0400 Subject: [Archivesspace_Users_Group] rapid data entry behaviors In-Reply-To: References: Message-ID: I agree that being able to see the spreadsheet-like screen for data that has already been entered would be amazing. -Allyson On Fri, Aug 1, 2014 at 1:10 PM, Callahan, Maureen wrote: > HI, all ? > > > > Me again. A source of absolute delight among our ASpace user training > group was the Rapid Data Entry mode. They loved the spreadsheet-like view > and functionalities. > > > > However, we found that RDE was particularly prone to slow response to user > inputs ? users had trouble getting the system to respond to resizing column > widths, saving rows, and using the tool that fills a column with a value or > sequence. Like I mentioned in my previous email, any advice for improving > performance would be welcome. > > > > We also have a feature request ? we agreed that it would be truly, truly > rad if we could see the spreadsheet-like RDE screen for data that has > already been entered. So often, a data clean-up task will call for changing > a data element across sibling components ? being able to see those > components at the same time would be hugely helpful. > > > > Thanks again, and have a great weekend, everyone. > > > > Maureen > > > > Maureen Callahan > > Archivist, Metadata Specialist > > Manuscripts & Archives > > Yale University Library > > maureen.callahan at yale.edu > > 203.432.3627 > > > > Webpage: web.library.yale.edu/mssa > > Collections: drs.library.yale.edu > > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -- Allyson E. Smally Processing Archivist Colgate University Libraries 13 Oak Drive Hamilton, NY 13346 (315) 228-7867 -------------- next part -------------- An HTML attachment was scrubbed... URL: From ColleenM at MennoniteUSA.org Fri Aug 1 14:03:50 2014 From: ColleenM at MennoniteUSA.org (Colleen McFarland) Date: Fri, 1 Aug 2014 18:03:50 +0000 Subject: [Archivesspace_Users_Group] Very small institutions: How is ArchivesSpace working for you Message-ID: <1837315b26504d37b9e5e0729e76a797@BY2PR08MB224.namprd08.prod.outlook.com> Thanks so much to those who have chimed in with success and failure stories or have offered help. Perhaps my question should not have been posed to very small institutions, but to institutions operating Windows servers (which often are small non-academic institutions). Chris, I'll follow up with you directly, but in the meantime, it's helpful to know that we're not the only ones with difficulty in getting this to work. Best, Colleen Colleen McFarland, Director of Archives and Records Management, Mennonite Church USA colleenm at mennoniteusa.org, 1700 S. Main St. Goshen, IN 46526, 574-523-3039 (direct), 1-866-866-2872 ext. 23039 (toll-free) www.mennoniteusa.org -------------- next part -------------- An HTML attachment was scrubbed... URL: From jcuellar at library.ucla.edu Fri Aug 1 14:15:07 2014 From: jcuellar at library.ucla.edu (Cuellar, Jillian) Date: Fri, 1 Aug 2014 18:15:07 +0000 Subject: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace In-Reply-To: References: Message-ID: Hi Kate, As the incoming chair of the ATART, now the CMT Roundtable, I encourage Aspace users to feel free to use the Roundtable listserv as a resource for discussing issues relevant to descriptive practices for born-digital materials. Though you will obviously be speaking from the vantage point of current or soon-to-be Aspace users, your questions, challenges, and ideas will likely be of interest to the larger CMT community. I realize that this listerv (the ArchivesSpace users group listserv) is intended for discussing those issues as well, but I think that whatever we can do to encourage consistency and standardization across our profession benefits us all. For those of you who were not members of the ATART but would like to become members of the new CMT Roundtable, please be aware that during our meeting at SAA this year we will be facilitating small group discussions for various CMT user groups, including ArchivesSpace. Each group will have a designated note taker and those notes will be available shortly after the meeting on our SAA hosted site at: http://www2.archivists.org/groups/archivists-toolkitarchon-roundtable We will also be livestreaming our meeting and will send out the link to the livestream shortly before the meeting begins to the ATART listserv. Our meeting is on Wednesday from 3:30-5pm. Hope to see many of you there. Best, Jillian Jillian Cuellar Head, Center for Primary Research and Training UCLA Library Special Collections A1713 Charles E. Young Research Library Box 951575 Los Angeles, CA 90095-1575 310.206.3266 jcuellar at library.ucla.edu From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kate Tasker Sent: Friday, August 01, 2014 10:32 AM To: ArchivesSpace Users Group Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace Hi All, Thank you for all your comments and responses. It's encouraging to exchange these shared questions and ideas arising from description and stewardship of born-digital collections. Unfortunately I have not made arrangements to attend SAA this year, but I do hope an on-site gathering will take place. I'll look forward to following some of the results of that discussion. I'd also like to find a space to continue the conversation online after the conference. Perhaps the listserv of SAA's Archivists' Toolkit/Archon Roundtable (soon to be the Collection Management Tools Roundtable to encompass ArchivesSpace and other systems) would be an appropriate forum? http://www2.archivists.org/groups/archivists-toolkitarchon-roundtable Safe travels to all of you who are D.C.-bound! Best, Kate Kate Tasker Digital Archivist The Bancroft Library University of California Berkeley, CA 94720-6000 On Wed, Jul 30, 2014 at 12:21 PM, > wrote: Send Archivesspace_Users_Group mailing list submissions to archivesspace_users_group at lyralists.lyrasis.org To subscribe or unsubscribe via the World Wide Web, visit http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group or, via email, send a message with subject or body 'help' to archivesspace_users_group-request at lyralists.lyrasis.org You can reach the person managing the list at archivesspace_users_group-owner at lyralists.lyrasis.org When replying, please edit your Subject line so it is more specific than "Re: Contents of Archivesspace_Users_Group digest..." Today's Topics: 1. Re: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace (Matthew Farrell) ---------------------------------------------------------------------- Message: 1 Date: Wed, 30 Jul 2014 18:51:06 +0000 From: Matthew Farrell > To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace Message-ID: <1406746264788.94346 at duke.edu> Content-Type: text/plain; charset="iso-8859-1" It is, why don't we use this poll instead? Feel free to suggest other times if I've left any glaring holes. http://doodle.com/pmut99brtmqyaa2f best, mf ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Kari R Smith > Sent: Wednesday, July 30, 2014 2:39 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace Hi Matthew, Isn't that when there isa TAC/UAC lunch scheduled by the ArchivesSpace team also? Kari Smith ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org [archivesspace_users_group-bounces at lyralists.lyrasis.org] on behalf of Matthew Farrell [matthew.j.farrell at duke.edu] Sent: Wednesday, July 30, 2014 13:34 To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace The ArchivesSpace User Advisory Council is meeting from 11:15-1:15 on Thursday 8/14. We could adopt that time slot to informally meet. Otherwise, I can put together a Doodle poll. Best, Matthew -- Matthew Farrell Digital Records Archivist Duke University Archives David M. Rubenstein Rare Book & Manuscript Library matthew.j.farrell at duke.edu 919.684.6181 ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Erwin, Charlotte E. (Shelley) > Sent: Wednesday, July 30, 2014 11:54 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace At Caltech we are just starting to implement ASpace and to integrate it with a DAMS, Islandora. I too would be interested in joining a discussion group at SAA about the management of digital objects and their metadata. Off-list is OK as well, but DC offers a nice opportunity. Thanks. Shelley Charlotte (Shelley) Erwin | Head | Archives & Special Collections | archives.caltech.edu Mail Code 015A-74 | Pasadena CA 91125 | Phone 626.395-2702 | Fax 626.395.4073 | Caltech | caltech.edu From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Hagenmaier, Wendy Sent: Wednesday, July 30, 2014 8:26 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace Georgia Tech is also exploring this, and I'd love to join a discussion at SAA or off-list. Wendy -- Wendy Hagenmaier Digital Collections Archivist Archives & Records Management Georgia Institute of Technology Library wendy.hagenmaier at library.gatech.edu> ________________________________ From: "Matthew Farrell" >> To: "Archivesspace Users Group" >> Sent: Wednesday, July 30, 2014 10:33:00 AM Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace Hi Kari & Kate - We are likewise planning to use Aspace to manage metadata for our born-digital and hybrid collections, and are also interested in discussing approaches to describing these objects resource and digital object records I echo Kari's question about SAA, but failing that, am interested in an off-list discussion. best, matthew -- Matthew Farrell Digital Records Archivist Duke University Archives David M. Rubenstein Rare Book & Manuscript Library matthew.j.farrell at duke.edu> 919.684.6181 ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org> >> on behalf of Kari R Smith >> Sent: Wednesday, July 30, 2014 10:16 AM To: ktasker at library.berkeley.edu>; Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace Hi Kate, At MIT Institute Archives, we are looking into how we will use ArchivesSpace to for accessioning and describing our digital collections, especially as they are part of hybrid physical and digital collections. I'd be happy to talk with you about what we've learned so far and what our plans are to build our capacity as that of the tool grows. We'll be interested in what you are learning about using Events for tracking processing activities and how that might jive or not with external metadata of the same type that might be generated by other processing tools. Will you be at SAA? If so, maybe we can begin a conversation there? Contact me off-line if you'd like to discuss this further. Kari Kari R. Smith, Digital Archivist MIT Libraries, Institute Archives and Special Collections 617-258-5568 | smithkr (at) mit.edu http://libraries.mit.edu/archives/ From: archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kate Tasker Sent: Tuesday, July 29, 2014 5:15 PM To: ArchivesSpace Users Group Subject: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace Hello, ASpace Implementers! We are excited to start accessioning and describing our born-digital collections in ArchivesSpace, and expect that some of you have also started or are contemplating this process. We're eager to develop our guidelines and workflows to reflect and contribute to emerging community practices, and to have a conversation around this work. If your institution is using ASpace to manage born-digital materials, would you be willing to discuss some of your experiences and procedures, either on- or off-list? In particular, we are looking at strategies for using Resource Records to describe mixed analog/digital collections and to manage multiple types of digital records within one collection (email, website, images, text files, etc.). We're also exploring how we can use Events to track disk imaging, migrations, fixity checks, and other digital preservation actions. Any thoughts, suggestions, recommended resources, or examples would be welcomed. Many thanks, -Kate Kate Tasker Digital Archivist The Bancroft Library University of California Berkeley, CA 94720-6000 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: ------------------------------ _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group End of Archivesspace_Users_Group Digest, Vol 12, Issue 57 ********************************************************* -------------- next part -------------- An HTML attachment was scrubbed... URL: From kfrederi at skidmore.edu Fri Aug 1 14:23:40 2014 From: kfrederi at skidmore.edu (Kathryn Frederick (Library)) Date: Fri, 1 Aug 2014 18:23:40 +0000 Subject: [Archivesspace_Users_Group] Where do you enter inventory? Message-ID: <86fa780c40f946e0ad99c1b51ee1131e@BY2PR01MB219.prod.exchangelabs.com> Hi, We've just started working with ArchivesSpace and had never used AT or Archon, so I hope this isn't a really silly question! How do others enter the inventory of what's contained in a series? A section of one of our PDF finding aids is below. I'm not sure where in ArchivesSpace to record the contents of box 1, unboxed, box 2, etc. Thanks in advance for any advice! Kathryn SERIES I: PUBLICATIONS Note: unboxed publications and journals are numbered according to their shelf order. Box 1: Holy Bible. New York: American Bible Society, 1846. "Joseph R. Skidmore from his Father" stamped in gold on cover. Contains family record. Unboxed: 1. Scribner's Monthly Illustrated Magazine. August 1872. Volume 4, number 4. 2. Scribner's Magazine. June 1930. Volume 87, number 6. Includes a photograph of Charles Scribner. 3. The Book of Common Prayer. Oxford: University Press, 1870. Free front endpaper inscribed "Presented to the Library of the Young Women's Industrial Club by Mrs. J. Blair Scribner, 1909." 4. The Order for Daily Evening Prayer. Oxford: University Press, n.d. Fly-leaf inscribed "Anna H. Skidmore, 32 East 38th St., New York." 5. The Book of Common Worship. Philadelphia: The Presbyterian Board of Publication and Sabbath-School Work, 1906. Fly-leaf inscribed "Lucy S. Scribner." Kathryn Frederick Head of Digital and Collection Services Lucy Scribner Library - Skidmore College Saratoga Springs, NY 12866 (518) 580-5505 -------------- next part -------------- An HTML attachment was scrubbed... URL: From ktasker at library.berkeley.edu Fri Aug 1 14:44:18 2014 From: ktasker at library.berkeley.edu (Kate Tasker) Date: Fri, 1 Aug 2014 11:44:18 -0700 Subject: [Archivesspace_Users_Group] rapid data entry behaviors Message-ID: We would also like to voice our enthusiasm for the ability to view and edit previously-entered data in the RDE screen. On the topic of RDE, we've just encountered a speed bump with the Dates Label for components we're entering using RDE. For almost all components, we will want to use the value "Creation" in the required Dates Label field. Right now Dates Label is not available as an RDE column. Since it's a required field, ArchivesSpace seems to automatically assign the value of "Other" to these components, which means we then have to go in to each archival object record and manually change the Dates Label to "Creation." Can we please request that Dates Label be added as an RDE column? Thanks, -Kate Kate Tasker Digital Archivist The Bancroft Library University of California Berkeley, CA 94720-6000 On Fri, Aug 1, 2014 at 11:45 AM, < archivesspace_users_group-request at lyralists.lyrasis.org> wrote: > Send Archivesspace_Users_Group mailing list submissions to > archivesspace_users_group at lyralists.lyrasis.org > > To subscribe or unsubscribe via the World Wide Web, visit > > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > or, via email, send a message with subject or body 'help' to > archivesspace_users_group-request at lyralists.lyrasis.org > > You can reach the person managing the list at > archivesspace_users_group-owner at lyralists.lyrasis.org > > When replying, please edit your Subject line so it is more specific > than "Re: Contents of Archivesspace_Users_Group digest..." > > > Today's Topics: > > 1. Re: rapid data entry behaviors (Allyson Smally) > 2. Re: Very small institutions: How is ArchivesSpace working for > you (Colleen McFarland) > 3. Re: Describing Born-Digital Materials in ArchivesSpace > (Cuellar, Jillian) > > > ---------------------------------------------------------------------- > > Message: 1 > Date: Fri, 1 Aug 2014 13:56:01 -0400 > From: Allyson Smally > To: Archivesspace Users Group > > Subject: Re: [Archivesspace_Users_Group] rapid data entry behaviors > Message-ID: > Dgu11AnGM1DYvHA at mail.gmail.com> > Content-Type: text/plain; charset="utf-8" > > I agree that being able to see the spreadsheet-like screen for data that > has already been entered would be amazing. > > -Allyson > > > On Fri, Aug 1, 2014 at 1:10 PM, Callahan, Maureen < > maureen.callahan at yale.edu > > wrote: > > > HI, all ? > > > > > > > > Me again. A source of absolute delight among our ASpace user training > > group was the Rapid Data Entry mode. They loved the spreadsheet-like view > > and functionalities. > > > > > > > > However, we found that RDE was particularly prone to slow response to > user > > inputs ? users had trouble getting the system to respond to resizing > column > > widths, saving rows, and using the tool that fills a column with a value > or > > sequence. Like I mentioned in my previous email, any advice for improving > > performance would be welcome. > > > > > > > > We also have a feature request ? we agreed that it would be truly, truly > > rad if we could see the spreadsheet-like RDE screen for data that has > > already been entered. So often, a data clean-up task will call for > changing > > a data element across sibling components ? being able to see those > > components at the same time would be hugely helpful. > > > > > > > > Thanks again, and have a great weekend, everyone. > > > > > > > > Maureen > > > > > > > > Maureen Callahan > > > > Archivist, Metadata Specialist > > > > Manuscripts & Archives > > > > Yale University Library > > > > maureen.callahan at yale.edu > > > > 203.432.3627 > > > > > > > > Webpage: web.library.yale.edu/mssa > > > > Collections: drs.library.yale.edu > > > > > > > > _______________________________________________ > > Archivesspace_Users_Group mailing list > > Archivesspace_Users_Group at lyralists.lyrasis.org > > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > > > > > > -- > Allyson E. Smally > Processing Archivist > Colgate University Libraries > 13 Oak Drive > Hamilton, NY 13346 > (315) 228-7867 > -------------- next part -------------- > An HTML attachment was scrubbed... > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140801/9e7844c6/attachment-0001.html > > > > ------------------------------ > > Message: 2 > Date: Fri, 1 Aug 2014 18:03:50 +0000 > From: Colleen McFarland > To: "archivesspace_users_group at lyralists.lyrasis.org" > > Subject: Re: [Archivesspace_Users_Group] Very small institutions: How > is ArchivesSpace working for you > Message-ID: > < > 1837315b26504d37b9e5e0729e76a797 at BY2PR08MB224.namprd08.prod.outlook.com> > > Content-Type: text/plain; charset="us-ascii" > > Thanks so much to those who have chimed in with success and failure > stories or have offered help. Perhaps my question should not have been > posed to very small institutions, but to institutions operating Windows > servers (which often are small non-academic institutions). Chris, I'll > follow up with you directly, but in the meantime, it's helpful to know that > we're not the only ones with difficulty in getting this to work. > > Best, > Colleen > > Colleen McFarland, Director of Archives and Records Management, Mennonite > Church USA > colleenm at mennoniteusa.org, 1700 S. Main > St. Goshen, IN 46526, 574-523-3039 (direct), 1-866-866-2872 ext. 23039 > (toll-free) > www.mennoniteusa.org > > -------------- next part -------------- > An HTML attachment was scrubbed... > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140801/98b9b07f/attachment-0001.html > > > > ------------------------------ > > Message: 3 > Date: Fri, 1 Aug 2014 18:15:07 +0000 > From: "Cuellar, Jillian" > To: "'ktasker at library.berkeley.edu'" , > ArchivesSpace Users Group > > Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital > Materials in ArchivesSpace > Message-ID: > > Content-Type: text/plain; charset="utf-8" > > Hi Kate, > > As the incoming chair of the ATART, now the CMT Roundtable, I encourage > Aspace users to feel free to use the Roundtable listserv as a resource for > discussing issues relevant to descriptive practices for born-digital > materials. Though you will obviously be speaking from the vantage point of > current or soon-to-be Aspace users, your questions, challenges, and ideas > will likely be of interest to the larger CMT community. I realize that this > listerv (the ArchivesSpace users group listserv) is intended for discussing > those issues as well, but I think that whatever we can do to encourage > consistency and standardization across our profession benefits us all. > > For those of you who were not members of the ATART but would like to > become members of the new CMT Roundtable, please be aware that during our > meeting at SAA this year we will be facilitating small group discussions > for various CMT user groups, including ArchivesSpace. Each group will have > a designated note taker and those notes will be available shortly after the > meeting on our SAA hosted site at: > > http://www2.archivists.org/groups/archivists-toolkitarchon-roundtable > > We will also be livestreaming our meeting and will send out the link to > the livestream shortly before the meeting begins to the ATART listserv. > > Our meeting is on Wednesday from 3:30-5pm. Hope to see many of you there. > > Best, > Jillian > > > > Jillian Cuellar > Head, Center for Primary Research and Training< > http://library.ucla.edu/specialcollections/researchlibrary/center-primary-research-training > > > UCLA Library Special Collections > A1713 Charles E. Young Research Library > Box 951575 > Los Angeles, CA 90095-1575 > 310.206.3266 > jcuellar at library.ucla.edu > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of > Kate Tasker > Sent: Friday, August 01, 2014 10:32 AM > To: ArchivesSpace Users Group > Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital Materials > in ArchivesSpace > > Hi All, > > Thank you for all your comments and responses. It's encouraging to > exchange these shared questions and ideas arising from description and > stewardship of born-digital collections. > > Unfortunately I have not made arrangements to attend SAA this year, but I > do hope an on-site gathering will take place. I'll look forward to > following some of the results of that discussion. > > I'd also like to find a space to continue the conversation online after > the conference. Perhaps the listserv of SAA's Archivists' Toolkit/Archon > Roundtable (soon to be the Collection Management Tools Roundtable to > encompass ArchivesSpace and other systems) would be an appropriate forum? > > http://www2.archivists.org/groups/archivists-toolkitarchon-roundtable > > Safe travels to all of you who are D.C.-bound! > > Best, > Kate > > > > > Kate Tasker > Digital Archivist > The Bancroft Library > University of California > Berkeley, CA 94720-6000 > > On Wed, Jul 30, 2014 at 12:21 PM, < > archivesspace_users_group-request at lyralists.lyrasis.org archivesspace_users_group-request at lyralists.lyrasis.org>> wrote: > Send Archivesspace_Users_Group mailing list submissions to > archivesspace_users_group at lyralists.lyrasis.org archivesspace_users_group at lyralists.lyrasis.org> > > To subscribe or unsubscribe via the World Wide Web, visit > > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > or, via email, send a message with subject or body 'help' to > archivesspace_users_group-request at lyralists.lyrasis.org archivesspace_users_group-request at lyralists.lyrasis.org> > > You can reach the person managing the list at > archivesspace_users_group-owner at lyralists.lyrasis.org archivesspace_users_group-owner at lyralists.lyrasis.org> > > When replying, please edit your Subject line so it is more specific > than "Re: Contents of Archivesspace_Users_Group digest..." > > > Today's Topics: > > 1. Re: [Archivesspace_Users_Group] Describing Born-Digital > Materials in ArchivesSpace (Matthew Farrell) > > > ---------------------------------------------------------------------- > > Message: 1 > Date: Wed, 30 Jul 2014 18:51:06 +0000 > From: Matthew Farrell matthew.j.farrell at duke.edu>> > To: Archivesspace Users Group > archivesspace_users_group at lyralists.lyrasis.org>> > Subject: Re: [Archivesspace_Users_Group] Describing > Born-Digital > Materials in ArchivesSpace > Message-ID: <1406746264788.94346 at duke.edu 1406746264788.94346 at duke.edu>> > Content-Type: text/plain; charset="iso-8859-1" > > It is, why don't we use this poll instead? Feel free to suggest other > times if I've left any glaring holes. > > > http://doodle.com/pmut99brtmqyaa2f > > > best, > > mf > > ________________________________ > From: archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> < > archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of > Kari R Smith > > Sent: Wednesday, July 30, 2014 2:39 PM > To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital Materials > in ArchivesSpace > > Hi Matthew, > Isn't that when there isa TAC/UAC lunch scheduled by the ArchivesSpace > team also? > > Kari Smith > > > ________________________________ > From: archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> [ > archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org>] on behalf of > Matthew Farrell [matthew.j.farrell at duke.edu matthew.j.farrell at duke.edu>] > Sent: Wednesday, July 30, 2014 13:34 > To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital Materials > in ArchivesSpace > > > The ArchivesSpace User Advisory Council is meeting from 11:15-1:15 on > Thursday 8/14. We could adopt that time slot to informally meet. Otherwise, > I can put together a Doodle poll. > > > Best, > > Matthew > > > -- > Matthew Farrell > Digital Records Archivist > Duke University Archives > David M. Rubenstein Rare Book & Manuscript Library > matthew.j.farrell at duke.edu > 919.684.6181 > ________________________________ > From: archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> < > archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of > Erwin, Charlotte E. (Shelley) cerwin at caltech.edu>> > Sent: Wednesday, July 30, 2014 11:54 AM > To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital Materials > in ArchivesSpace > > At Caltech we are just starting to implement ASpace and to integrate it > with a DAMS, Islandora. I too would be interested in joining a discussion > group at SAA about the management of digital objects and their metadata. > Off-list is OK as well, but DC offers a nice opportunity. > > Thanks. > > Shelley > > Charlotte (Shelley) Erwin | Head | Archives & Special Collections | > archives.caltech.edu< > http://www.archives.caltech.edu/> > Mail Code 015A-74 | Pasadena CA 91125 | Phone 626.395-2702 | Fax > 626.395.4073 | Caltech | caltech.edu< > http://www.caltech.edu/> > > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org>] On Behalf Of > Hagenmaier, Wendy > Sent: Wednesday, July 30, 2014 8:26 AM > To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital Materials > in ArchivesSpace > > Georgia Tech is also exploring this, and I'd love to join a discussion at > SAA or off-list. > > Wendy > > -- > Wendy Hagenmaier > Digital Collections Archivist > Archives & Records Management > Georgia Institute of Technology Library > wendy.hagenmaier at library.gatech.edu wendy.hagenmaier at library.gatech.edu> wendy.hagenmaier at library.gatech.edu wendy.hagenmaier at library.gatech.edu>> > ________________________________ > From: "Matthew Farrell" matthew.j.farrell at duke.edu> matthew.j.farrell at duke.edu>>> > To: "Archivesspace Users Group" < > archivesspace_users_group at lyralists.lyrasis.org archivesspace_users_group at lyralists.lyrasis.org> archivesspace_users_group at lyralists.lyrasis.org archivesspace_users_group at lyralists.lyrasis.org>>> > Sent: Wednesday, July 30, 2014 10:33:00 AM > Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital Materials > in ArchivesSpace > > > > Hi Kari & Kate - > > > > We are likewise planning to use Aspace to manage metadata for our > born-digital and hybrid collections, and are also interested in discussing > approaches to describing these objects resource and digital object records > > > > I echo Kari's question about SAA, but failing that, am interested in an > off-list discussion. > > > > best, > > matthew > > > -- > Matthew Farrell > Digital Records Archivist > Duke University Archives > David M. Rubenstein Rare Book & Manuscript Library > matthew.j.farrell at duke.edu matthew.j.farrell at duke.edu> > 919.684.6181 > ________________________________ > From: archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org>> < > archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org>>> on behalf of > Kari R Smith smithkr at MIT.EDU>> > Sent: Wednesday, July 30, 2014 10:16 AM > To: ktasker at library.berkeley.edu >>; > Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital Materials > in ArchivesSpace > > Hi Kate, > At MIT Institute Archives, we are looking into how we will use > ArchivesSpace to for accessioning and describing our digital collections, > especially as they are part of hybrid physical and digital collections. > I'd be happy to talk with you about what we've learned so far and what our > plans are to build our capacity as that of the tool grows. We'll be > interested in what you are learning about using Events for tracking > processing activities and how that might jive or not with external metadata > of the same type that might be generated by other processing tools. > > Will you be at SAA? If so, maybe we can begin a conversation there? > Contact me off-line if you'd like to discuss this further. > > Kari > > > Kari R. Smith, Digital Archivist > MIT Libraries, Institute Archives and Special Collections > 617-258-5568 | smithkr (at) mit.edu > http://libraries.mit.edu/archives/ > > > > From: archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org> archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org>> [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org archivesspace_users_group-bounces at lyralists.lyrasis.org>] On Behalf Of > Kate Tasker > Sent: Tuesday, July 29, 2014 5:15 PM > To: ArchivesSpace Users Group > Subject: [Archivesspace_Users_Group] Describing Born-Digital Materials in > ArchivesSpace > > Hello, ASpace Implementers! > > We are excited to start accessioning and describing our born-digital > collections in ArchivesSpace, and expect that some of you have also started > or are contemplating this process. We're eager to develop our guidelines > and workflows to reflect and contribute to emerging community practices, > and to have a conversation around this work. > > If your institution is using ASpace to manage born-digital materials, > would you be willing to discuss some of your experiences and procedures, > either on- or off-list? > > In particular, we are looking at strategies for using Resource Records to > describe mixed analog/digital collections and to manage multiple types of > digital records within one collection (email, website, images, text files, > etc.). We're also exploring how we can use Events to track disk imaging, > migrations, fixity checks, and other digital preservation actions. > > Any thoughts, suggestions, recommended resources, or examples would be > welcomed. > > Many thanks, > -Kate > > Kate Tasker > Digital Archivist > The Bancroft Library > University of California > Berkeley, CA 94720-6000 > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org Archivesspace_Users_Group at lyralists.lyrasis.org> Archivesspace_Users_Group at lyralists.lyrasis.org Archivesspace_Users_Group at lyralists.lyrasis.org>> > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > -------------- next part -------------- > An HTML attachment was scrubbed... > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140730/00ffe151/attachment.html > > > > ------------------------------ > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org Archivesspace_Users_Group at lyralists.lyrasis.org> > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > > End of Archivesspace_Users_Group Digest, Vol 12, Issue 57 > ********************************************************* > > -------------- next part -------------- > An HTML attachment was scrubbed... > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20140801/50a7d04d/attachment.html > > > > ------------------------------ > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > > End of Archivesspace_Users_Group Digest, Vol 13, Issue 7 > ******************************************************** > -------------- next part -------------- An HTML attachment was scrubbed... URL: From mariella at caltech.edu Fri Aug 1 14:52:22 2014 From: mariella at caltech.edu (Soprano, Maria (Mariella)) Date: Fri, 1 Aug 2014 18:52:22 +0000 Subject: [Archivesspace_Users_Group] rapid data entry behaviors In-Reply-To: References: Message-ID: We, at Caltech Archives, would also like to be able to enter data in a spreadsheet-like screen and be able to edit the data in subsequent sessions, still in a spreadsheet. Mariella Mariella Soprano | Special Projects Archivist | Archives & Special Collections | archives.caltech.edu Mail Code 015A-74 | Pasadena CA 91125 | Phone 626.395-2501 | Fax 626.395.4073 | mariella at caltech.edu | Caltech | caltech.edu From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Allyson Smally Sent: Friday, August 01, 2014 10:56 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] rapid data entry behaviors I agree that being able to see the spreadsheet-like screen for data that has already been entered would be amazing. -Allyson On Fri, Aug 1, 2014 at 1:10 PM, Callahan, Maureen > wrote: HI, all ? Me again. A source of absolute delight among our ASpace user training group was the Rapid Data Entry mode. They loved the spreadsheet-like view and functionalities. However, we found that RDE was particularly prone to slow response to user inputs ? users had trouble getting the system to respond to resizing column widths, saving rows, and using the tool that fills a column with a value or sequence. Like I mentioned in my previous email, any advice for improving performance would be welcome. We also have a feature request ? we agreed that it would be truly, truly rad if we could see the spreadsheet-like RDE screen for data that has already been entered. So often, a data clean-up task will call for changing a data element across sibling components ? being able to see those components at the same time would be hugely helpful. Thanks again, and have a great weekend, everyone. Maureen Maureen Callahan Archivist, Metadata Specialist Manuscripts & Archives Yale University Library maureen.callahan at yale.edu 203.432.3627 Webpage: web.library.yale.edu/mssa Collections: drs.library.yale.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Allyson E. Smally Processing Archivist Colgate University Libraries 13 Oak Drive Hamilton, NY 13346 (315) 228-7867 -------------- next part -------------- An HTML attachment was scrubbed... URL: From christine.decatanzaro at library.gatech.edu Fri Aug 1 14:17:14 2014 From: christine.decatanzaro at library.gatech.edu (De Catanzaro, Christine D) Date: Fri, 1 Aug 2014 14:17:14 -0400 (EDT) Subject: [Archivesspace_Users_Group] Import problem resolved In-Reply-To: <944510190.17824238.1405021739659.JavaMail.root@mail.gatech.edu> Message-ID: <83425186.25304696.1406917034269.JavaMail.root@mail.gatech.edu> Hi everyone, Just wanted to follow up on the importing problem we were experiencing at Ga. Tech. Thanks to some great work by Chris Fitzpatrick, and Chris Helms here at Tech, we were able to locate the problem in the element. Apparently an error is thrown due to the actual XML being injected into the code which is not handled properly. The bug has been reported: https://www.pivotaltracker.com/story/show/76051320. I'm happy to report that everything imports just fine when I remove the element prior to import. Thanks so much, Christine ----- Forwarded Message ----- From: "Christine D De Catanzaro" To: "archivesspace users group" Sent: Thursday, July 10, 2014 3:48:59 PM Subject: Import and export problems Hi everyone, We archivists at Georgia Tech are in the midst of testing various functions of ArchivesSpace, and we have run across several issues. One problem is that none of us can import EAD documents, either created in XMetal as an EAD DTD or created as a schema export from Archivists' Toolkit. (The migration of all of our records worked just fine; these are "one-off" attempts that we're making, with new or revised finding aids, mostly.) We consistently get this error message: "Error: wrong number of arguments (10 for 4)." This is one of those cryptic messages that others have written about previously. None of the finding aids we were trying to import were duplicates. Our XMetal documents import to AT just fine. Chris F. recently noted: "A big problem is that schema valid EAD is sometimes not compliant to the AS model. There's a big range of variance that is allowed in the EAD schema, so we're still working on getting all the import mappings right." Is this at the root of the problem? Perhaps what's needed is a master schema describing what AS thinks is valid EAD? Or showing the problematic nodes would help immensely. A second, maybe related, problem is that we also can't export EAD files from AS. This failed, mostly, although a couple of us had some success with exporting small EAD docs. These can't be re-imported into AS, however. All of the files we try to export give similar errors. Attached is a screenshot of one of our recent failures, in case that helps. Thanks for any help you can offer, Christine -- Christine D. de Catanzaro, Ph.D., M.L.I.S. Access Archivist Subject Librarian - Music Georgia Tech Archives Library & Learning Excellence Georgia Institute of Technology 266 4th Street, NW Atlanta, GA 30332-0900 Phone: 404-385-0107 Fax: 404-894-9421 E-mail: decatanzaro at gatech.edu -- Christine D. de Catanzaro, Ph.D., M.L.I.S. Access Archivist Subject Librarian - Music Georgia Tech Archives Library & Learning Excellence Georgia Institute of Technology 266 4th Street, NW Atlanta, GA 30332-0900 Phone: 404-385-0107 Fax: 404-894-9421 E-mail: decatanzaro at gatech.edu -------------- next part -------------- A non-text attachment was scrubbed... Name: AS-Export.jpg Type: image/jpeg Size: 677154 bytes Desc: not available URL: From PGalligan at rockarch.org Mon Aug 4 10:20:33 2014 From: PGalligan at rockarch.org (Galligan, Patrick) Date: Mon, 4 Aug 2014 10:20:33 -0400 Subject: [Archivesspace_Users_Group] Customizing Browse/Search results Message-ID: Has anyone played around with customizing the Browse/Search pages of the application? We are finding 10 results per page a little low, and would like to up that number to about 30. Is there any documentation on which files control the search output? Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 -------------- next part -------------- An HTML attachment was scrubbed... URL: From Chris.Fitzpatrick at lyrasis.org Mon Aug 4 10:25:11 2014 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Mon, 4 Aug 2014 14:25:11 +0000 Subject: [Archivesspace_Users_Group] AT > ASpace migration questions In-Reply-To: References: <2BBFBDCDF4296C4482D60C88E47A070712DAA80D95@PITT-EXCH-14.univ.pitt.edu> <1406111480925.67344@lyrasis.org> <2BBFBDCDF4296C4482D60C88E47A070712DAA80EA0@PITT-EXCH-14.univ.pitt.edu>, <1406622372831.67145@lyrasis.org>, <1406711023298.16128@lyrasis.org>, Message-ID: <1407162310410.81006@lyrasis.org> Hi Mark, I did speak to a couple people about this to figure out the best approach. I think I'd say it's ultimately up to the end users on how they want to encode their

tags. That said, I think there's been a large request to have line breaks converted to

tags on export. So, I think the solution is going to be to have the exporter wrap blocks of text seperated by line breaks into

tags, which is pretty easy to do. In additon, it seems that the EAD importer should also strip out

and convert those blocks into separated blocks of text. Regardless, both line breaks and

( and all other EAD tags) will be mapped into proper HTML that renders that gives the desired effect. Does that sound like reasonable approach? b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Custer, Mark Sent: Friday, August 01, 2014 5:28 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions Chris, Rather than a change to the EAD importer/exporter, what I?d like to understand is the preferred ArchivesSpace way to manage paragraphs within the notes table (and therefore within the JSON snippets). I assume that everything should be encoded explicitly with paragraph elements. Is that a fair assumption? If so, will that assumption remain true? Or to put it another way: if someone is writing a scopecontent note from scratch in ArchivesSpace, should they wrap each paragraph in the paragraph element? I want our data to be consistent across the board, whichever route we go (implicitly or explicitly encoded). Mark From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Wednesday, July 30, 2014 5:04 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions Hi Mark, Well, you can always tweak the EAD exporter and importer to have them work the way you need it to. These could be incorporated as a plugin, so you wouldn't need to do a rebuild. But what I'm hearing is that you would like blocks of text separated by line breaks ( two line breaks? ) to be wrapped in

tag when they are exported? I think this is a common request and it shouldn't be difficult for us to implement as the default. best, chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Custer, Mark > Sent: Tuesday, July 29, 2014 6:49 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions Chris, I?m wondering how we should proceed with paragraphs since Archivists? Toolkit handles paragraphs quite differently, and this is likely going to affect how we conduct our migration from AT to ArchivesSpace since we depend upon EAD exports (side note: how are paragraphs handled in the Archon database?). In the AT, the EAD paragraph element was never stored in the database (the EAD import process always stripped those out, but would nevertheless serialize them upon export where need be). Here?s an example note from the AT, which includes two paragraphs, neither of which are encoded in the database: Thomas Turner, 1729-1793, was a shop-keeper, and for a time the school-master, in the village of East Hoathly in Sussex, England. He also became church-warden in 1757. From 1754 to 1765 Turner wrote the diary which forms the major part of the papers. Further biographical information may be found in The Diary of Thomas Turner of East Hoathly (1754-1765), an abridged edition edited by Florence Maris Turner (Mrs. Charles Lamb), great-great-granddaughter of the diarist, with an introduction by J. B. Priestly, published in 1925 by John Lane, the Bodly Head Ltd., London. That same note in ArchivesSpace looks like the following after using the database migration tool (and after converting it back to JSON): { "jsonmodel_type": "note_multipart", "label": "THOMAS TURNER 1729-1793", "subnotes": [ { "content": "Thomas Turner, 1729-1793, was a shop-keeper, and for a time the school-master, in the village of East Hoathly in Sussex, England. He also became church-warden in 1757. From 1754 to 1765 Turner wrote the diary which forms the major part of the papers. \n\n Further biographical information may be found in The Diary of Thomas Turner of East Hoathly (1754-1765), an abridged edition edited by Florence Maris Turner (Mrs. Charles Lamb), great-great-granddaughter of the diarist, with an introduction by J. B. Priestly, published in 1925 by John Lane, the Bodly Head Ltd., London. \n\n", "jsonmodel_type": "note_text", "publish": true, "subnote_guid": "0fa3207256b91d8d9832d99b470a3aea" } ], "type": "bioghist", "persistent_id": "bb5cd3f9e05a0b21cce68e4fbf0e7951" } In both cases, there are no paragraph elements stored in the database. If I export this finding aid from Archivist?s Toolkit, here?s the EAD that I get (which is the EAD that I need): THOMAS TURNER 1729-1793

Thomas Turner, 1729-1793, was a shop-keeper, and for a time the school-master, in the village of East Hoathly in Sussex, England. He also became church-warden in 1757. From 1754 to 1765 Turner wrote the diary which forms the major part of the papers.

Further biographical information may be found in The Diary of Thomas Turner of East Hoathly (1754-1765), an abridged edition edited by Florence Maris Turner (Mrs. Charles Lamb), great-great-granddaughter of the diarist, with an introduction by J. B. Priestly, published in 1925 by John Lane, the Bodly Head Ltd., London.

Note the 2 paragraph elements. When I export this from ArchivesSpace (v1.0.9) after using the migration tool, here?s the result that I get: THOMAS TURNER 1729-1793

Thomas Turner, 1729-1793, was a shop-keeper, and for a time the school-master, in the village of East Hoathly in Sussex, England. He also became church-warden in 1757. From 1754 to 1765 Turner wrote the diary which forms the major part of the papers. Further biographical information may be found in The Diary of Thomas Turner of East Hoathly (1754-1765), an abridged edition edited by Florence Maris Turner (Mrs. Charles Lamb), great-great-granddaughter of the diarist, with an introduction by J. B. Priestly, published in 1925 by John Lane, the Bodly Head Ltd., London.

Now there?s just a single paragraph element, where two paragraph elements should be, and this won?t work for us. But here?s where things get tricky/problematic with ArchivesSpace. If I were to upload this EAD file into ArchivesSpace (i.e. not using the migration tool), then two paragraphs would be explicitly encoded in the database. Here?s the JSON that you?ll get after an EAD import: { "jsonmodel_type": "note_multipart", "subnotes": [ { "jsonmodel_type": "note_text", "content": "

Thomas Turner, 1729-1793, was a shop-keeper, and for a time the school-master, in the village of East Hoathly in Sussex, England. He also became church-warden in 1757. From 1754 to 1765 Turner wrote the diary which forms the major part of the papers.

\n

Further biographical information may be found in \n The Diary of Thomas Turner of East Hoathly (1754-1765), an abridged edition edited by Florence Maris Turner (Mrs. Charles Lamb), great-great-granddaughter of the diarist, with an introduction by J. B. Priestly, published in 1925 by John Lane, the Bodly Head Ltd., London.

", "subnote_guid": "1ab692d612a83b056388d77fcba36872" } ], "type": "bioghist", "persistent_id": "ref11", "label": "THOMAS TURNER 1729-1793" } This is a considerable difference from what happens when using the migration tool. Also, as I noted in my previous message, the ASpace user interface encourages encoding paragraphs explicitly since the p tag is available when a user types in the less-than sign (? [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Tuesday, July 29, 2014 4:26 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions Hi Mark, Sorry this got lost in the tread...had another user ask about this and I wanted to follow up.. Yes, the ticket I have now is just for display. In regards to actually adding text into the note field, you're asking if line breaks could be converted into wrapping the blocks of text in

tags and added to the note's text? Or, are you just wanting the EAD exporter to do this to blocks of text? b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Custer, Mark > Sent: Wednesday, July 23, 2014 4:24 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions To follow up on one point of this thread specifically, I wonder if there is any more clarification regarding Ed?s question about ?Lengthy text in Scope & Contents Notes,? its corresponding user story, https://www.pivotaltracker.com/s/projects/386247/stories/72606134, and how this is going to be addressed in future releases of ArchivesSpace? The above user story only applies to how this note displays in ArchivesSpace, but what I need to address currently is how this note exports in the EAD. In the example at Pivotal Tracker, the note looks like this: This is a story. It has a break. Then it ends. In version 1.0.9 (and earlier), that same note will exports like this in the EAD:

This is a story. It has a break. Then it ends.

Is this going to be changed in the next release of ArchivesSpace, or should we update our AT database prior to the migration to ensure that the following is migrated into ArchivesSpace instead:

This is a story.

It has a break.

Then it ends.

I ask this second question since it seems to be aligned with how ArchivesSpace handles mixing in EAD elements in general, since the paragraph element pops up as an option in the user interface after a user types in the less-than sign, < (see the attached screen shot). In other words, if the user interface is expecting paragraphs to be encoded explicitly, I assume that ArchivesSpace does not have plans not to interpret double-line breaks as paragraph separations for the EAD export process as Archivists? Toolkit does. Is that correct? Furthermore, if the paragraphs are explicitly encoded in ArchivesSpace (which will ensure that the correct EAD is exported in the current version), will having them encoded explicitly break the EAD export for future versions of ArchivesSpace? There are also at least two other hard-coded EAD issues in the AT that we?ll likely need to update prior to our migration (since if we don?t do these things the EAD will be invalid upon export from ArchivesSpace), which I?ll list here again just in case no one else has been considering these yet: ? @target attributes in elements. The last time that I checked and reported, the migration tool updates @id attributes, but not the @target attributes that link to those ids. ? Hard-coded namespace prefixes for XLink will need to change from ns2: (in the AT) to xlink: (in ASpace) Right now, though, I?m primarily concerned with this question of paragraphs, specifically with how these should be encoded in the ArchivesSpace database in light of the AT migration tool and import/export mechanisms of ArchivesSpace. Mark From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Galloway, Ed Sent: Wednesday, July 23, 2014 9:17 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions Chris, Thanks for your responses?let me try to answer back in red below. Ed From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Wednesday, July 23, 2014 6:31 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions Hi Ed, Glad to hear about your migration and thanks for letting us know about these issues... Some responses: Agents do not display in the Public interface, meaning no Creators or Personal/Corporate names appear in the search results or as an option to browse; nothing displays when the ?Names? category is selected. It says ?No records,? but they?re there on the Staff side. Hm... For the agents to display, they need to be associated to a published resource. Do you have an agent that is associated to a published resource? Can you see that agent in the published resource on the public side? If you mean is an agent (ie corporate name) linked to a resource (ie finding aid) from the Staff side, then yes most definitely. All of our finding aids (almost 1000) have Creators or Personal/Corporate names that we created in AT and appear in our current online guides. But when we look at them in the Public ASpace view, none of them appear anywhere (but they are there in Staff). HTML markup does not display; instead it shows the mark-up itself (I believe this is a known ASpace bug and being addressed). Which context is this in? Notes or titles? Also, be aware adding certain HTML to your data can make your EAD export invalid... Using the wrap-in tag feature in AT, we created italics fairly regularly for unittitles such as Ed?s Book. This markup was migrated exactly as you see it in my example. In other words, it doesn?t actually display in italics but we used the AT tools provided. It happens anywhere we used tags whether it was unittitle or scope notes or anywhere else. We did not get any EAD export errors. Similarly though, if a begins with an tag, the title does not display at all and neither does any of its children. If for example, the name of a subseries started with an tag, none of the folders in that subseries display. This is a known issue...https://www.pivotaltracker.com/story/show/75502994 OK ? Lengthy text in Scope & Contents Notes (eg) do not show paragraph breaks, but instead display as one long paragraph. When viewed on the Staff side, it does format properly when viewed as Formatted Text (not Raw). A feature request has been added for this.. https://www.pivotaltracker.com/story/show/72606134 Ok External links (URLs) we?ve inserted in a S&C note do not actually link out. How are you adding these urls to the note? Using the AT wrap-in tag feature so the markup looks like this: ?Digital reproductions of the collection are available online.? The links work just fine in our current online guides. Perform an Advanced Search and view first set of results; then advance to next page of results. This second set of results is not based on the original search but appears to be the results of searching everything! Yikes. I just replicated that. Definitely a bug...hard to believe nobody has caught that one yet. Make a ticket for that here : https://www.pivotaltracker.com/story/show/75503592 Ok?glad we could help! Search does not highlight your search terms. Can it? Short answer is yes. This is actually a Solr configuration that would need to be made to return highlight text in the search results. However, there is a feature request to have this native in the application here : https://www.pivotaltracker.com/story/show/66505844 Ok There is no Go to Next Folder (eg Component) feature; in other words when viewing any folder, it would be nice to simply click a button to see the next (or preceding) folder (or item). Ok, so is this in the public interface only? So, if youre looking at a resource in a folder, you'd like a button just to take you to the next folder rather than having to go back to the top level view and select the next folder? Yes in the Public interface. Yes most definitely! :) Thanks! best, chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Galloway, Ed > Sent: Tuesday, July 22, 2014 3:32 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] AT > ASpace migration questions All, The University of Pittsburgh has successfully migrated its data from AT to ASpace, meaning we have worked out any transfer problems so 100% of our records migrate. Now we are carefully reviewing the data in the Public ASpace interface and have observed the following which we?d like comments on: ? Agents do not display in the Public interface, meaning no Creators or Personal/Corporate names appear in the search results or as an option to browse; nothing displays when the ?Names? category is selected. It says ?No records,? but they?re there on the Staff side. ? HTML markup does not display; instead it shows the mark-up itself (I believe this is a known ASpace bug and being addressed). ? Similarly though, if a begins with an tag, the title does not display at all and neither does any of its children. If for example, the name of a subseries started with an tag, none of the folders in that subseries display. ? Lengthy text in Scope & Contents Notes (eg) do not show paragraph breaks, but instead display as one long paragraph. When viewed on the Staff side, it does format properly when viewed as Formatted Text (not Raw). ? External links (URLs) we?ve inserted in a S&C note do not actually link out. Bug? ? Perform an Advanced Search and view first set of results; then advance to next page of results. This second set of results is not based on the original search but appears to be the results of searching everything! Interface questions: ? Search does not highlight your search terms. Can it? ? There is no Go to Next Folder (eg Component) feature; in other words when viewing any folder, it would be nice to simply click a button to see the next (or preceding) folder (or item). I would appreciate any feedback you can give me. We?re at the stage of determining what we need to address versus what is a bug or other issue that the ASpace developers need to address. Thanks, Ed Edward A. Galloway Head, Archives Service Center University Library System University of Pittsburgh 412-648-5901 facebook.com/pittarchives pittarchives.tumblr.com -------------- next part -------------- An HTML attachment was scrubbed... URL: From Chris.Fitzpatrick at lyrasis.org Mon Aug 4 10:34:31 2014 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Mon, 4 Aug 2014 14:34:31 +0000 Subject: [Archivesspace_Users_Group] Customizing Browse/Search results In-Reply-To: References: Message-ID: <1407162870890.94732@lyrasis.org> Hi Patrick, Try changing the #AppConfig[:default_page_size] = 10 (line 9 ) in the config/config.rb file. Does that work for you? b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Galligan, Patrick Sent: Monday, August 04, 2014 4:20 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Customizing Browse/Search results Has anyone played around with customizing the Browse/Search pages of the application? We are finding 10 results per page a little low, and would like to up that number to about 30. Is there any documentation on which files control the search output? Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 -------------- next part -------------- An HTML attachment was scrubbed... URL: From Chris.Fitzpatrick at lyrasis.org Mon Aug 4 10:38:56 2014 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Mon, 4 Aug 2014 14:38:56 +0000 Subject: [Archivesspace_Users_Group] comma behavior when adding agent links In-Reply-To: References: , Message-ID: <1407163134850.90666@lyrasis.org> Hi, Yeah, just confirmed that as a bug. Looks like "," is a hot key. Made a ticket for this here: https://www.pivotaltracker.com/story/show/76279376 Thanks for this. b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Galligan, Patrick Sent: Thursday, July 31, 2014 10:16 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] comma behavior when adding agent links Just chiming in to say that we noticed this with user training as well. Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Callahan, Maureen Sent: Thursday, July 31, 2014 4:16 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] comma behavior when adding agent links Hi, all - We noticed an issue with linking agents (and probably subjects) to other records. It seems that typing a comma signals to the system that I want to choose the first record in a search list. For instance, if I'm searching for Charles Dickens, I would start to type "Dickens" (AlltheDickens.png, attached). However, once I get to the comma part of that string, it selects the first search result (WhattheDickens.png, attached). Commas in agent names are pretty common, so I could imagine that this would be a steady, low-level frustration for data creators. Thanks much, Maureen Maureen Callahan Archivist, Metadata Specialist Manuscripts & Archives Yale University Library maureen.callahan at yale.edu 203.432.3627 Webpage: web.library.yale.edu/mssa Collections: drs.library.yale.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From PGalligan at rockarch.org Mon Aug 4 10:40:30 2014 From: PGalligan at rockarch.org (Galligan, Patrick) Date: Mon, 4 Aug 2014 10:40:30 -0400 Subject: [Archivesspace_Users_Group] Customizing Browse/Search results In-Reply-To: <1407162870890.94732@lyrasis.org> References: <1407162870890.94732@lyrasis.org> Message-ID: Chris, Thanks, that did the trick. Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Monday, August 04, 2014 10:35 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Customizing Browse/Search results Hi Patrick, Try changing the #AppConfig[:default_page_size] = 10 (line 9 ) in the config/config.rb file. Does that work for you? b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Galligan, Patrick > Sent: Monday, August 04, 2014 4:20 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Customizing Browse/Search results Has anyone played around with customizing the Browse/Search pages of the application? We are finding 10 results per page a little low, and would like to up that number to about 30. Is there any documentation on which files control the search output? Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 -------------- next part -------------- An HTML attachment was scrubbed... URL: From jmargalo at udel.edu Mon Aug 4 10:53:57 2014 From: jmargalo at udel.edu (Jaime Margalotti) Date: Mon, 4 Aug 2014 10:53:57 -0400 Subject: [Archivesspace_Users_Group] Fwd: Normalizing Single "Inclusive Dates" In-Reply-To: References: Message-ID: I sent the message below a few weeks ago and did not receive any responses. With SAA coming up and discussion of EAD3 inevitable, I've been thinking about it again. I realize that ArchivesSpace is built around EAD2002 and it will be a while before EAD3 happens, but it doesn't hurt to be proactive and the question is still valid if EAD3 is entirely ignored. As I understand it, EAD3 will still have and it will be quite similar to the one we're already using. EAD3 will also have the option of using instead. Both will still only have the possible values for the @unitdatetype of "bulk" or "inclusive." However, will offer more granularity and have as its possible children: , , or . A normalized would looke like: 1955 August 25 A normalized would look like: 1950 August 11955 September 25 Getting back to my original issue (please see message below) ... EAD3 is allowing you to have a with the @unitdatetype of "inclusive" *AND* a child tagged as , but ArchivesSpace is set up in a way that is forcing you to choose to define a as "inclusive" *OR* "single." Since EAD2002 removed the "single" value from the "type" "attribute, "single" dates have always been defined as "inclusive." With this in mind, is there a preferred way for me to encode single dates in the current EAD2002-centric ArchivesSpace that is less likely to cause problems going forward? We have an enormous (and set to grow) number of small/single item collections with single dates, so this is important for me to get right. Many Thanks! Jaime ---------- Forwarded message ---------- From: Jaime Margalotti Date: Mon, Jul 21, 2014 at 11:55 AM Subject: Normalizing Single "Inclusive Dates" To: archivesspace_users_group at lyralists.lyrasis.org In EAD 2002, the "single" date attribute disappeared and we were left with "inclusive" and "bulk." What would have been "single" was now "inclusive." We have a large number of collections with single "inclusive" dates. When the XML was imported into ArchivesSpace, the normalized form of the date was repeated in the "Begin" and "End" fields. Standard practice normalizes a single date as YYYY-MM-DD, not YYYY-MM-DD/YYYY-MM-DD, with the same date repeated on both sides of the slash. Is it valid in ArchivesSpace to have just a "Begin" date and no "End" date? I realize that there are options for "Range" and "Single" under "Type," but these are presented as choices to use *INSTEAD* of "Inclusive Dates" and "Bulk Dates," not in conjunction with them. Thanks! Jaime -- Jaime L. Margalotti Senior Assistant Librarian Manuscripts and Archives Department University of Delaware Library Newark, DE 19717-5267302-831-0554jmargalo at udel.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From ns96 at nyu.edu Mon Aug 4 11:36:19 2014 From: ns96 at nyu.edu (Nathan Stevens) Date: Mon, 4 Aug 2014 11:36:19 -0400 Subject: [Archivesspace_Users_Group] AT>AS Migration issue: Bibliography In-Reply-To: <45227916.6987325.1406830067235.JavaMail.zimbra@stanford.edu> References: <998702318.6942926.1406829093639.JavaMail.zimbra@stanford.edu> <45227916.6987325.1406830067235.JavaMail.zimbra@stanford.edu> Message-ID: Hi Daniel, It sounds like the missing noteEtcTypesIds values is likely the reason why the migration tool is failing. In order to verify, however, we will need a copy of your AT database to test on our end. Can you send a zipped database dump directly to my email (ns96 at nyu.edu), or post it to drop-box. Thanks On Thu, Jul 31, 2014 at 2:07 PM, Daniel Hartwig wrote: > Hi. In testing our migration from AT to AS using the latest migration tool > I've found that all of our Resources with a Bibliography cause the process > to crash. I examined them and they look fine in AT (couple of examples > attached). I exported these from AT and then successfully imported them > into our AS instance, with some minor formatting issues. I examined the AT > MYSQL tables and found that in ArchDescriptionRepeatingData none of these > were assigned a notesEtcTypeId, which at least in our instance was supposed > to be 9. Could that be the issue or is it likely something else? > > Cheers, > > Daniel Hartwig > Stanford University Archivist > Special Collections & University Archives > (650) 725-1161 [office] > (203) 415-7585 [cell] > dhartwig at stanford.edu > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -- Nathan Stevens Programmer/Analyst Digital Library Technology Services New York University 1212-998-2653 ns96 at nyu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From ns96 at nyu.edu Mon Aug 4 13:09:33 2014 From: ns96 at nyu.edu (Nathan Stevens) Date: Mon, 4 Aug 2014 13:09:33 -0400 Subject: [Archivesspace_Users_Group] Archon to A Space migration issue In-Reply-To: <8d51fe86dfad4ee39a654f284424eabd@it-excmb3.ad.siu.edu> References: <8d51fe86dfad4ee39a654f284424eabd@it-excmb3.ad.siu.edu> Message-ID: Hi All, What is the status of this issue? Has it been confirmed to be a bug with the Archon migration tool? On Thu, Jul 24, 2014 at 2:21 PM, Matthew J Gorzalski wrote: > Chris, > > > > All collections are linked to a classification at least at the highest > levels (Manuscripts, U. Archives, Political Papers, Photographs, Rare > Books). With a few exceptions, all collections are also linked to a > sub-classification (for example: a record group for UA; or a topical > designation > like we > have in Manuscripts). It might be a bug. I did notice a duplication in > the Classification tab in ArchivesSpace as all of our top level > classifications appear twice. I supposed we'll need to manually delete one > set once things are in order? How do we identify the potential bug? > > > > I'll forward this information on to Doug Simmons who is doing the > technical side of migration. Please let me know if you need more > clarification on the classifications issue. > > > > Thanks, > > > > Matt > > > ------------------------------ > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org < > archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of > Prom, Christopher John > *Sent:* Thursday, July 24, 2014 11:58 AM > *To:* Archivesspace Users Group > *Subject:* Re: [Archivesspace_Users_Group] Archon to A Space migration > issue > > Matt, > > > In regard to the first question, can you provide a bit of additional > clarification? Specifically, I am wondering if the collections that are > not linked to a classification belong to a repository other than the > University Archives. The migration tool is supposed to a) recreate the > entire classification hierarchy for each repository and b) link collections > to their appropriate classification or sub-classificaiton, in the > repository to which they belong. After looking at several options, I > decided this was the only one that would ensure that all links would > migrate. It does, however, result in a duplication of the classification > hierarchy, which is necessary since ASpace does not support a shared > classification hierarchy across multiple repositories, in the way that > Archon did. However, if collections are not linked to a classification in > their 'owing' repository, there is likely a bug. > > > In regard to the second option, I am afraid that you may need to manually > reorder the classifications. As background, I looked at several options > when migrating these, and given the data models for Archon and ASpace, as > well as variant ordering practices, there was no way to ensure that the > ordering within a particular node would be fully replicated. I tried > several different ways, and the way it is set up works good in most, but > not all instances. > > > It may be possible for your to tweak the migration data provider scripts > in core/templates/default/classification-list.inc.php at line 48, there is > a clause "ORDER BY ParentID ASC, ID DESC" You might want to try changing > the second part to order by ClassificaitonIdentifier instead and see if it > gives better results in your instance. > > > Chris Prom > > > On Jul 23, 2014, at 9:42 AM, Matthew J Gorzalski > wrote: > > We?re having trouble with getting our finding aids to migrate to the > correct location in the classification manager. The collections migrate to > AS without data loss, and you can access them in AS via search or the > Collections tab. But you cannot access them via the Classifications tab in > ArchivesSpace because they do not migrate properly. In Archon our > Classifications are as follows: > > > > 1 Manuscripts > > a. Twentieth Century American and British Literature > > b. American Philosophy > > c. Theatre > > d. Irish Studies > > e. First Amendment Freedoms > > f. Southern Illinois History and Culture > > g. World Wars letters > > h. Vertical File Manuscripts > > 2 Photographs > > a. Manuscript Collection Photographs > > b. University Archives Photographs > > c. Political Papers Photographs > > 3 University Archives > > a. (lists all record groups) > > 4 Political Papers > > a. Elected officials > > b. Organized labor > > c. Grassroots organizations > > d. Political appointees > > e. Governmental organizations > > 5 Rare Books > > > > > > All of these Classifications and sub-classification shells migrate to > ArchivesSpace but only University Archives collections can be accessed via > the Classifications tab. The collections for the other categories do not > link-up, even though all collections are designated with the proper > classification and sub classification. > > > > Also, University Archives record groups (classifications) do not appear in > perfect numerical order. We?ve tweaked it a little and improved the order, > but it still isn?t perfect. Is the order based on date of creation? A few > months ago I created Record Group 32 which appears last post-migration, > despite appearing in number order in Archon. > > > > Thanks! > > > > > > MATT GORZALSKI > > University Archivist > > > > MORRIS LIBRARY > > MAIL CODE 6632 > > SOUTHERN ILLINOIS UNIVERSITY > > 605 AGRICULTURE DR > > CARBONDALE, IL 62901 > > > > mgorzalski at lib.siu.edu > > P: 618/453-2225 > > F: 618/453-3440 > > lib.siu.edu > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -- Nathan Stevens Programmer/Analyst Digital Library Technology Services New York University 1212-998-2653 ns96 at nyu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From prom at illinois.edu Mon Aug 4 13:22:57 2014 From: prom at illinois.edu (Prom, Christopher John) Date: Mon, 4 Aug 2014 17:22:57 +0000 Subject: [Archivesspace_Users_Group] Archon to A Space migration issue In-Reply-To: References: <8d51fe86dfad4ee39a654f284424eabd@it-excmb3.ad.siu.edu> Message-ID: <20C32144-A24F-4336-B1D1-1CACDC74C6F5@illinois.edu> Nathan, I have not had time to investigate any further, so I can't confirm that it is a bug, as opposed to some other issue. I won't have time to look at this until week after next, given SAA annual meeting around the corner. Chris Prom On Aug 4, 2014, at 12:09 PM, Nathan Stevens > wrote: Hi All, What is the status of this issue? Has it been confirmed to be a bug with the Archon migration tool? On Thu, Jul 24, 2014 at 2:21 PM, Matthew J Gorzalski > wrote: Chris, All collections are linked to a classification at least at the highest levels (Manuscripts, U. Archives, Political Papers, Photographs, Rare Books). With a few exceptions, all collections are also linked to a sub-classification (for example: a record group for UA; or a topical designation like we have in Manuscripts). It might be a bug. I did notice a duplication in the Classification tab in ArchivesSpace as all of our top level classifications appear twice. I supposed we'll need to manually delete one set once things are in order? How do we identify the potential bug? I'll forward this information on to Doug Simmons who is doing the technical side of migration. Please let me know if you need more clarification on the classifications issue. Thanks, Matt ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Prom, Christopher John > Sent: Thursday, July 24, 2014 11:58 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Archon to A Space migration issue Matt, In regard to the first question, can you provide a bit of additional clarification? Specifically, I am wondering if the collections that are not linked to a classification belong to a repository other than the University Archives. The migration tool is supposed to a) recreate the entire classification hierarchy for each repository and b) link collections to their appropriate classification or sub-classificaiton, in the repository to which they belong. After looking at several options, I decided this was the only one that would ensure that all links would migrate. It does, however, result in a duplication of the classification hierarchy, which is necessary since ASpace does not support a shared classification hierarchy across multiple repositories, in the way that Archon did. However, if collections are not linked to a classification in their 'owing' repository, there is likely a bug. In regard to the second option, I am afraid that you may need to manually reorder the classifications. As background, I looked at several options when migrating these, and given the data models for Archon and ASpace, as well as variant ordering practices, there was no way to ensure that the ordering within a particular node would be fully replicated. I tried several different ways, and the way it is set up works good in most, but not all instances. It may be possible for your to tweak the migration data provider scripts in core/templates/default/classification-list.inc.php at line 48, there is a clause "ORDER BY ParentID ASC, ID DESC" You might want to try changing the second part to order by ClassificaitonIdentifier instead and see if it gives better results in your instance. Chris Prom On Jul 23, 2014, at 9:42 AM, Matthew J Gorzalski > wrote: We?re having trouble with getting our finding aids to migrate to the correct location in the classification manager. The collections migrate to AS without data loss, and you can access them in AS via search or the Collections tab. But you cannot access them via the Classifications tab in ArchivesSpace because they do not migrate properly. In Archon our Classifications are as follows: 1 Manuscripts a. Twentieth Century American and British Literature b. American Philosophy c. Theatre d. Irish Studies e. First Amendment Freedoms f. Southern Illinois History and Culture g. World Wars letters h. Vertical File Manuscripts 2 Photographs a. Manuscript Collection Photographs b. University Archives Photographs c. Political Papers Photographs 3 University Archives a. (lists all record groups) 4 Political Papers a. Elected officials b. Organized labor c. Grassroots organizations d. Political appointees e. Governmental organizations 5 Rare Books All of these Classifications and sub-classification shells migrate to ArchivesSpace but only University Archives collections can be accessed via the Classifications tab. The collections for the other categories do not link-up, even though all collections are designated with the proper classification and sub classification. Also, University Archives record groups (classifications) do not appear in perfect numerical order. We?ve tweaked it a little and improved the order, but it still isn?t perfect. Is the order based on date of creation? A few months ago I created Record Group 32 which appears last post-migration, despite appearing in number order in Archon. Thanks! MATT GORZALSKI University Archivist MORRIS LIBRARY MAIL CODE 6632 SOUTHERN ILLINOIS UNIVERSITY 605 AGRICULTURE DR CARBONDALE, IL 62901 mgorzalski at lib.siu.edu P: 618/453-2225 F: 618/453-3440 lib.siu.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Nathan Stevens Programmer/Analyst Digital Library Technology Services New York University 1212-998-2653 ns96 at nyu.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From mark.custer at yale.edu Mon Aug 4 13:54:20 2014 From: mark.custer at yale.edu (Custer, Mark) Date: Mon, 4 Aug 2014 17:54:20 +0000 Subject: [Archivesspace_Users_Group] AT > ASpace migration questions In-Reply-To: <1407162310410.81006@lyrasis.org> References: <2BBFBDCDF4296C4482D60C88E47A070712DAA80D95@PITT-EXCH-14.univ.pitt.edu> <1406111480925.67344@lyrasis.org> <2BBFBDCDF4296C4482D60C88E47A070712DAA80EA0@PITT-EXCH-14.univ.pitt.edu>, <1406622372831.67145@lyrasis.org>, <1406711023298.16128@lyrasis.org>, <1407162310410.81006@lyrasis.org> Message-ID: Thanks, Chris. I'd prefer that the encoding of paragraphs doesn't wind up as an implementation decision per ASpace installation, especially since I worry that it won't be a deliberate decision for many users, at least not right out of the (migration) gate. Maybe I'm alone in that worry and, of course, I could be completely wrong to worry. As for changing the exporter and importer that's part of the ASpace codebase to handle paragraphs the same way that the AT did this, well, that certainly makes things a lot easier for us and anyone else migrating from the AT! Personal convenience aside, though, I couldn't say for sure if that's the best decision in the long run. If that is the solution, though, I have three questions: 1. Which release of ASpace will this functionality be included with? 2. Is there a date for when this particular release is scheduled to come out? 3. Will such a change also affect the JSON responses received from the ArchivesSpace? For example, right now I get something like this snippet: "Thomas Turner, 1729-1793, was a shop-keeper, and for a time the school-master, in the village of East Hoathly in Sussex, England. He also became church-warden in 1757. From 1754 to 1765 Turner wrote the diary which forms the major part of the papers. \n\n Further biographical information may be found in The Diary of Thomas Turner of East Hoathly (1754-1765), an abridged edition edited by Florence Maris Turner (Mrs. Charles Lamb), great-great-granddaughter of the diarist, with an introduction by J. B. Priestly, published in 1925 by John Lane, the Bodly Head Ltd., London. \n\n" If the EAD importer and exporter are both changed so that they handle paragraphs the same way as the AT, does that mean that the JSON responses would also be changed so that they'd return, in this example, something like the following: "

Thomas Turner, 1729-1793, was a shop-keeper, and for a time the school-master, in the village of East Hoathly in Sussex, England. He also became church-warden in 1757. From 1754 to 1765 Turner wrote the diary which forms the major part of the papers.

Further biographical information may be found in The Diary of Thomas Turner of East Hoathly (1754-1765), an abridged edition edited by Florence Maris Turner (Mrs. Charles Lamb), great-great-granddaughter of the diarist, with an introduction by J. B. Priestly, published in 1925 by John Lane, the Bodly Head Ltd., London.

" If so, then I fully support that approach. If not, then I'd need to know more to better understand things, I think. Or, are you saying that the JSON will eventually be mapped and returned as HTML, like so... "

Thomas Turner, 1729-1793, was a shop-keeper, and for a time the school-master, in the village of East Hoathly in Sussex, England. He also became church-warden in 1757. From 1754 to 1765 Turner wrote the diary which forms the major part of the papers.

Further biographical information may be found in The Diary of Thomas Turner of East Hoathly (1754-1765), an abridged edition edited by Florence Maris Turner (Mrs. Charles Lamb), great-great-granddaughter of the diarist, with an introduction by J. B. Priestly, published in 1925 by John Lane, the Bodly Head Ltd., London.

" ...where in this example the response is in HTML, with an tag (or something else HTML-y) in place of the EAD title tag and render attribute? Mark From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Monday, August 04, 2014 10:25 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions Hi Mark, I did speak to a couple people about this to figure out the best approach. I think I'd say it's ultimately up to the end users on how they want to encode their

tags. That said, I think there's been a large request to have line breaks converted to

tags on export. So, I think the solution is going to be to have the exporter wrap blocks of text seperated by line breaks into

tags, which is pretty easy to do. In additon, it seems that the EAD importer should also strip out

and convert those blocks into separated blocks of text. Regardless, both line breaks and

( and all other EAD tags) will be mapped into proper HTML that renders that gives the desired effect. Does that sound like reasonable approach? b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Custer, Mark > Sent: Friday, August 01, 2014 5:28 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions Chris, Rather than a change to the EAD importer/exporter, what I'd like to understand is the preferred ArchivesSpace way to manage paragraphs within the notes table (and therefore within the JSON snippets). I assume that everything should be encoded explicitly with paragraph elements. Is that a fair assumption? If so, will that assumption remain true? Or to put it another way: if someone is writing a scopecontent note from scratch in ArchivesSpace, should they wrap each paragraph in the paragraph element? I want our data to be consistent across the board, whichever route we go (implicitly or explicitly encoded). Mark From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Wednesday, July 30, 2014 5:04 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions Hi Mark, Well, you can always tweak the EAD exporter and importer to have them work the way you need it to. These could be incorporated as a plugin, so you wouldn't need to do a rebuild. But what I'm hearing is that you would like blocks of text separated by line breaks ( two line breaks? ) to be wrapped in

tag when they are exported? I think this is a common request and it shouldn't be difficult for us to implement as the default. best, chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Custer, Mark > Sent: Tuesday, July 29, 2014 6:49 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions Chris, I'm wondering how we should proceed with paragraphs since Archivists' Toolkit handles paragraphs quite differently, and this is likely going to affect how we conduct our migration from AT to ArchivesSpace since we depend upon EAD exports (side note: how are paragraphs handled in the Archon database?). In the AT, the EAD paragraph element was never stored in the database (the EAD import process always stripped those out, but would nevertheless serialize them upon export where need be). Here's an example note from the AT, which includes two paragraphs, neither of which are encoded in the database: Thomas Turner, 1729-1793, was a shop-keeper, and for a time the school-master, in the village of East Hoathly in Sussex, England. He also became church-warden in 1757. From 1754 to 1765 Turner wrote the diary which forms the major part of the papers. Further biographical information may be found in The Diary of Thomas Turner of East Hoathly (1754-1765), an abridged edition edited by Florence Maris Turner (Mrs. Charles Lamb), great-great-granddaughter of the diarist, with an introduction by J. B. Priestly, published in 1925 by John Lane, the Bodly Head Ltd., London. That same note in ArchivesSpace looks like the following after using the database migration tool (and after converting it back to JSON): { "jsonmodel_type": "note_multipart", "label": "THOMAS TURNER 1729-1793", "subnotes": [ { "content": "Thomas Turner, 1729-1793, was a shop-keeper, and for a time the school-master, in the village of East Hoathly in Sussex, England. He also became church-warden in 1757. From 1754 to 1765 Turner wrote the diary which forms the major part of the papers. \n\n Further biographical information may be found in The Diary of Thomas Turner of East Hoathly (1754-1765), an abridged edition edited by Florence Maris Turner (Mrs. Charles Lamb), great-great-granddaughter of the diarist, with an introduction by J. B. Priestly, published in 1925 by John Lane, the Bodly Head Ltd., London. \n\n", "jsonmodel_type": "note_text", "publish": true, "subnote_guid": "0fa3207256b91d8d9832d99b470a3aea" } ], "type": "bioghist", "persistent_id": "bb5cd3f9e05a0b21cce68e4fbf0e7951" } In both cases, there are no paragraph elements stored in the database. If I export this finding aid from Archivist's Toolkit, here's the EAD that I get (which is the EAD that I need): THOMAS TURNER 1729-1793

Thomas Turner, 1729-1793, was a shop-keeper, and for a time the school-master, in the village of East Hoathly in Sussex, England. He also became church-warden in 1757. From 1754 to 1765 Turner wrote the diary which forms the major part of the papers.

Further biographical information may be found in The Diary of Thomas Turner of East Hoathly (1754-1765), an abridged edition edited by Florence Maris Turner (Mrs. Charles Lamb), great-great-granddaughter of the diarist, with an introduction by J. B. Priestly, published in 1925 by John Lane, the Bodly Head Ltd., London.

Note the 2 paragraph elements. When I export this from ArchivesSpace (v1.0.9) after using the migration tool, here's the result that I get: THOMAS TURNER 1729-1793

Thomas Turner, 1729-1793, was a shop-keeper, and for a time the school-master, in the village of East Hoathly in Sussex, England. He also became church-warden in 1757. From 1754 to 1765 Turner wrote the diary which forms the major part of the papers. Further biographical information may be found in The Diary of Thomas Turner of East Hoathly (1754-1765), an abridged edition edited by Florence Maris Turner (Mrs. Charles Lamb), great-great-granddaughter of the diarist, with an introduction by J. B. Priestly, published in 1925 by John Lane, the Bodly Head Ltd., London.

Now there's just a single paragraph element, where two paragraph elements should be, and this won't work for us. But here's where things get tricky/problematic with ArchivesSpace. If I were to upload this EAD file into ArchivesSpace (i.e. not using the migration tool), then two paragraphs would be explicitly encoded in the database. Here's the JSON that you'll get after an EAD import: { "jsonmodel_type": "note_multipart", "subnotes": [ { "jsonmodel_type": "note_text", "content": "

Thomas Turner, 1729-1793, was a shop-keeper, and for a time the school-master, in the village of East Hoathly in Sussex, England. He also became church-warden in 1757. From 1754 to 1765 Turner wrote the diary which forms the major part of the papers.

\n

Further biographical information may be found in \n The Diary of Thomas Turner of East Hoathly (1754-1765), an abridged edition edited by Florence Maris Turner (Mrs. Charles Lamb), great-great-granddaughter of the diarist, with an introduction by J. B. Priestly, published in 1925 by John Lane, the Bodly Head Ltd., London.

", "subnote_guid": "1ab692d612a83b056388d77fcba36872" } ], "type": "bioghist", "persistent_id": "ref11", "label": "THOMAS TURNER 1729-1793" } This is a considerable difference from what happens when using the migration tool. Also, as I noted in my previous message, the ASpace user interface encourages encoding paragraphs explicitly since the p tag is available when a user types in the less-than sign ('<') within a notes field. So, given these discrepancies with how paragraphs are handled in ArchivesSpace (as well as the AT-to-ASpace migration tool), what's the best way for us to proceed? It seems to me that we should proceed by updating all of our notes in the AT to have explicitly encoded paragraph elements so that our ASpace JSON values will look like the second example; doing this would ensure that our EAD files will export correctly right now. However, I do not know what changes are happening in ArchivesSpace, so I'd like advice on this before we conduct our migration. Is it intended that ArchiveSpace will manage both implicit paragraphs as well as explicitly encoded paragraphs? Right now, ASpace will only manage the latter. If that's going to continue to be the case, then I think that a lot of users (AT users at least) will need assistance either pre- or post-migration to address this issue. Does that make more sense? Mark From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Tuesday, July 29, 2014 4:26 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions Hi Mark, Sorry this got lost in the tread...had another user ask about this and I wanted to follow up.. Yes, the ticket I have now is just for display. In regards to actually adding text into the note field, you're asking if line breaks could be converted into wrapping the blocks of text in

tags and added to the note's text? Or, are you just wanting the EAD exporter to do this to blocks of text? b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Custer, Mark > Sent: Wednesday, July 23, 2014 4:24 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions To follow up on one point of this thread specifically, I wonder if there is any more clarification regarding Ed's question about "Lengthy text in Scope & Contents Notes," its corresponding user story, https://www.pivotaltracker.com/s/projects/386247/stories/72606134, and how this is going to be addressed in future releases of ArchivesSpace? The above user story only applies to how this note displays in ArchivesSpace, but what I need to address currently is how this note exports in the EAD. In the example at Pivotal Tracker, the note looks like this: This is a story. It has a break. Then it ends. In version 1.0.9 (and earlier), that same note will exports like this in the EAD:

This is a story. It has a break. Then it ends.

Is this going to be changed in the next release of ArchivesSpace, or should we update our AT database prior to the migration to ensure that the following is migrated into ArchivesSpace instead:

This is a story.

It has a break.

Then it ends.

I ask this second question since it seems to be aligned with how ArchivesSpace handles mixing in EAD elements in general, since the paragraph element pops up as an option in the user interface after a user types in the less-than sign, < (see the attached screen shot). In other words, if the user interface is expecting paragraphs to be encoded explicitly, I assume that ArchivesSpace does not have plans not to interpret double-line breaks as paragraph separations for the EAD export process as Archivists' Toolkit does. Is that correct? Furthermore, if the paragraphs are explicitly encoded in ArchivesSpace (which will ensure that the correct EAD is exported in the current version), will having them encoded explicitly break the EAD export for future versions of ArchivesSpace? There are also at least two other hard-coded EAD issues in the AT that we'll likely need to update prior to our migration (since if we don't do these things the EAD will be invalid upon export from ArchivesSpace), which I'll list here again just in case no one else has been considering these yet: * @target attributes in elements. The last time that I checked and reported, the migration tool updates @id attributes, but not the @target attributes that link to those ids. * Hard-coded namespace prefixes for XLink will need to change from ns2: (in the AT) to xlink: (in ASpace) Right now, though, I'm primarily concerned with this question of paragraphs, specifically with how these should be encoded in the ArchivesSpace database in light of the AT migration tool and import/export mechanisms of ArchivesSpace. Mark From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Galloway, Ed Sent: Wednesday, July 23, 2014 9:17 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions Chris, Thanks for your responses...let me try to answer back in red below. Ed From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Wednesday, July 23, 2014 6:31 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] AT > ASpace migration questions Hi Ed, Glad to hear about your migration and thanks for letting us know about these issues... Some responses: Agents do not display in the Public interface, meaning no Creators or Personal/Corporate names appear in the search results or as an option to browse; nothing displays when the "Names" category is selected. It says "No records," but they're there on the Staff side. Hm... For the agents to display, they need to be associated to a published resource. Do you have an agent that is associated to a published resource? Can you see that agent in the published resource on the public side? If you mean is an agent (ie corporate name) linked to a resource (ie finding aid) from the Staff side, then yes most definitely. All of our finding aids (almost 1000) have Creators or Personal/Corporate names that we created in AT and appear in our current online guides. But when we look at them in the Public ASpace view, none of them appear anywhere (but they are there in Staff). HTML markup does not display; instead it shows the mark-up itself (I believe this is a known ASpace bug and being addressed). Which context is this in? Notes or titles? Also, be aware adding certain HTML to your data can make your EAD export invalid... Using the wrap-in tag feature in AT, we created italics fairly regularly for unittitles such as Ed's Book. This markup was migrated exactly as you see it in my example. In other words, it doesn't actually display in italics but we used the AT tools provided. It happens anywhere we used tags whether it was unittitle or scope notes or anywhere else. We did not get any EAD export errors. Similarly though, if a begins with an tag, the title does not display at all and neither does any of its children. If for example, the name of a subseries started with an tag, none of the folders in that subseries display. This is a known issue...https://www.pivotaltracker.com/story/show/75502994 OK * Lengthy text in Scope & Contents Notes (eg) do not show paragraph breaks, but instead display as one long paragraph. When viewed on the Staff side, it does format properly when viewed as Formatted Text (not Raw). A feature request has been added for this.. https://www.pivotaltracker.com/story/show/72606134 Ok External links (URLs) we've inserted in a S&C note do not actually link out. How are you adding these urls to the note? Using the AT wrap-in tag feature so the markup looks like this: "Digital reproductions of the collection are available online." The links work just fine in our current online guides. Perform an Advanced Search and view first set of results; then advance to next page of results. This second set of results is not based on the original search but appears to be the results of searching everything! Yikes. I just replicated that. Definitely a bug...hard to believe nobody has caught that one yet. Make a ticket for that here : https://www.pivotaltracker.com/story/show/75503592 Ok...glad we could help! Search does not highlight your search terms. Can it? Short answer is yes. This is actually a Solr configuration that would need to be made to return highlight text in the search results. However, there is a feature request to have this native in the application here : https://www.pivotaltracker.com/story/show/66505844 Ok There is no Go to Next Folder (eg Component) feature; in other words when viewing any folder, it would be nice to simply click a button to see the next (or preceding) folder (or item). Ok, so is this in the public interface only? So, if youre looking at a resource in a folder, you'd like a button just to take you to the next folder rather than having to go back to the top level view and select the next folder? Yes in the Public interface. Yes most definitely! :) Thanks! best, chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Galloway, Ed > Sent: Tuesday, July 22, 2014 3:32 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] AT > ASpace migration questions All, The University of Pittsburgh has successfully migrated its data from AT to ASpace, meaning we have worked out any transfer problems so 100% of our records migrate. Now we are carefully reviewing the data in the Public ASpace interface and have observed the following which we'd like comments on: * Agents do not display in the Public interface, meaning no Creators or Personal/Corporate names appear in the search results or as an option to browse; nothing displays when the "Names" category is selected. It says "No records," but they're there on the Staff side. * HTML markup does not display; instead it shows the mark-up itself (I believe this is a known ASpace bug and being addressed). * Similarly though, if a begins with an tag, the title does not display at all and neither does any of its children. If for example, the name of a subseries started with an tag, none of the folders in that subseries display. * Lengthy text in Scope & Contents Notes (eg) do not show paragraph breaks, but instead display as one long paragraph. When viewed on the Staff side, it does format properly when viewed as Formatted Text (not Raw). * External links (URLs) we've inserted in a S&C note do not actually link out. Bug? * Perform an Advanced Search and view first set of results; then advance to next page of results. This second set of results is not based on the original search but appears to be the results of searching everything! Interface questions: * Search does not highlight your search terms. Can it? * There is no Go to Next Folder (eg Component) feature; in other words when viewing any folder, it would be nice to simply click a button to see the next (or preceding) folder (or item). I would appreciate any feedback you can give me. We're at the stage of determining what we need to address versus what is a bug or other issue that the ASpace developers need to address. Thanks, Ed Edward A. Galloway Head, Archives Service Center University Library System University of Pittsburgh 412-648-5901 facebook.com/pittarchives pittarchives.tumblr.com -------------- next part -------------- An HTML attachment was scrubbed... URL: From ktasker at library.berkeley.edu Mon Aug 4 17:14:26 2014 From: ktasker at library.berkeley.edu (Kate Tasker) Date: Mon, 4 Aug 2014 14:14:26 -0700 Subject: [Archivesspace_Users_Group] Order of Subject Terms in Exported EAD and MARC Message-ID: Hello All, Would anyone be able to shed light on some odd behavior we're encountering with subject term headings and subdivisions? We created a new test subject record with two terms: Bugs (topical) and California (geographic). The linked subject in the Resource Record displays as Bugs--California, and we want the main heading to be topical with a geographic subdivision. However, when we export the EAD, it's encoded as California -- bugs. I'm puzzled as to why the terms were reversed, and why the capital B changed to a lowercase in the word Bugs. The MARC export separates this heading as a geographic term, too: California bugs local Curiously, we had previously linked a similar subject record to the same Resource, using the terms Entomology (topical) and California (geographic), which displays as Entomology--California and exports as Entomology -- California. Is there a bug with our Bugs? (Or might this be an issue with our local pest control techniques?) Thank you for any help or suggestions! -Kate Kate Tasker Digital Archivist The Bancroft Library University of California Berkeley, CA 94720-6000 -------------- next part -------------- An HTML attachment was scrubbed... URL: From maureen.callahan at yale.edu Tue Aug 5 10:38:20 2014 From: maureen.callahan at yale.edu (Callahan, Maureen) Date: Tue, 5 Aug 2014 14:38:20 +0000 Subject: [Archivesspace_Users_Group] extent sub-records Message-ID: All, Our ArchivesSpace implementation group at Yale has been going through extent sub-records, and we have a few questions and concerns. The major issue has to do with required fields in the extent sub-record. For a number of reasons, we would like to keep the extent type controlled list pretty short and tight, and have the option to put inevitable weird extent information into container summary. In AT, this would be perfectly acceptable, but it's unfortunately not possible to do this in ArchivesSpace. We would like to see the application updated so that number and type are no longer required, or that container summary is an alternate option. We're also concerned that Extent Number can be entered as a non-integer. We'll do what we can to enforce data entry practices with training, but it will be very difficult to run reports if non-numbers are in this field. We would prefer that this field be restricted to numbers. Also, it would be really great if "Physical Details" were repeatable. A component may represent a film, for instance, which may have information about film stock, run time, canister color, whatever. Since is repeatable, it would be good if Physical Details were too. Finally, two concerns about import. The MARCXML import does something very strange. No matter what extent information is in the MARC 300, it will import the entire string as container summary and assign 1 linear foot as the numerical extent. This is the 300: 5.51 linear ft. (7 boxes) And this is what you get in ASpace: 1 Linear feet Portion: Whole Container summary: 5.51 (linear ft. (7 boxes)) This looks like a bug. And back to extent/container summary. It looks like container summary information in AT is being mapped to a generic physdesc note in ASpace. We would much rather see that stay in container summary. Thanks so much, Maureen Maureen Callahan Archivist, Metadata Specialist Manuscripts & Archives Yale University Library maureen.callahan at yale.edu 203.432.3627 Webpage: web.library.yale.edu/mssa Collections: drs.library.yale.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From ns96 at nyu.edu Tue Aug 5 10:47:16 2014 From: ns96 at nyu.edu (Nathan Stevens) Date: Tue, 5 Aug 2014 10:47:16 -0400 Subject: [Archivesspace_Users_Group] AT>AS Migration issue: Bibliography In-Reply-To: References: <998702318.6942926.1406829093639.JavaMail.zimbra@stanford.edu> <45227916.6987325.1406830067235.JavaMail.zimbra@stanford.edu> Message-ID: Ok, I ran the first round of testing on the database you provided, and I am seeing errors which indicate there are invalid records present. This typically occurs when data was ingested directly into the back-end AT database. Do you know if that was the case? I will continue to test and see if there is anything that can be done to fix these issues. On Mon, Aug 4, 2014 at 11:36 AM, Nathan Stevens wrote: > Hi Daniel, > > It sounds like the missing noteEtcTypesIds values is likely the reason why > the migration tool is failing. In order to verify, however, we will need a > copy of your AT database to test on our end. > > Can you send a zipped database dump directly to my email (ns96 at nyu.edu), > or post it to drop-box. > > > Thanks > > > On Thu, Jul 31, 2014 at 2:07 PM, Daniel Hartwig > wrote: > >> Hi. In testing our migration from AT to AS using the latest migration >> tool I've found that all of our Resources with a Bibliography cause the >> process to crash. I examined them and they look fine in AT (couple of >> examples attached). I exported these from AT and then successfully imported >> them into our AS instance, with some minor formatting issues. I examined >> the AT MYSQL tables and found that in ArchDescriptionRepeatingData none of >> these were assigned a notesEtcTypeId, which at least in our instance was >> supposed to be 9. Could that be the issue or is it likely something else? >> >> Cheers, >> >> Daniel Hartwig >> Stanford University Archivist >> Special Collections & University Archives >> (650) 725-1161 [office] >> (203) 415-7585 [cell] >> dhartwig at stanford.edu >> >> >> _______________________________________________ >> Archivesspace_Users_Group mailing list >> Archivesspace_Users_Group at lyralists.lyrasis.org >> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group >> >> > > > -- > Nathan Stevens > Programmer/Analyst > Digital Library Technology Services > New York University > > 1212-998-2653 > ns96 at nyu.edu > -- Nathan Stevens Programmer/Analyst Digital Library Technology Services New York University 1212-998-2653 ns96 at nyu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From Scott.Renton at ed.ac.uk Tue Aug 5 11:40:30 2014 From: Scott.Renton at ed.ac.uk (RENTON Scott) Date: Tue, 5 Aug 2014 15:40:30 +0000 Subject: [Archivesspace_Users_Group] FW: / replaced by _ In-Reply-To: Message-ID: Hi Chris Thanks very much for getting back to me about this one, and showing me where to look. How would you recommend to proceed? Do people often make changes to the core code and recompile locally? I appreciate an upgrade would overwrite it (unless we can persuade you to include it in the next release, of course!! Thanks very much again Scott Scott Renton Systems Developer, Library & University Collections 24 Buccleuch Place, 2nd Floor Right tel: 515219 From: Chris Fitzpatrick > Reply-To: Archivesspace Users Group > Date: Monday, 21 July 2014 13:43 To: Archivesspace Users Group > Subject: Re: [Archivesspace_Users_Group] / replaced by _ Hi Scott, Hm, I see here ( https://github.com/archivesspace/archivesspace/blob/master/backend/app/converters/ead_converter.rb#L83 ) in the importer code where certain character are being changed to underscores, so it should be pretty easy to change. But, I honestly don't know why this was implemented in the first place... Poking around to see if something would break if there was a "/" in the component id. b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From:archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of RENTON Scott > Sent: Wednesday, July 16, 2014 4:37 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] / replaced by _ Hi folks I've been alerted to a minor issue from the EAD import: Contents of element - its separator values/punctuation change on import, e.g. "Coll-31/2/EC.49" becomes "Coll_31_2_EC_49". The slash is an integral part of the departmental unitid- is it possible to implement a fix to preserve slashes in certain instances? Cheers Scott Scott Renton Systems Developer, Library & University Collections 24 Buccleuch Place, 2nd Floor Right tel: 515219 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- An embedded and charset-unspecified text was scrubbed... Name: ATT00001.txt URL: -------------- next part -------------- An embedded and charset-unspecified text was scrubbed... Name: not available URL: From brad.westbrook at lyrasis.org Wed Aug 6 14:59:05 2014 From: brad.westbrook at lyrasis.org (Brad Westbrook) Date: Wed, 6 Aug 2014 18:59:05 +0000 Subject: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace In-Reply-To: References: <1406730780067.60447@duke.edu> <1225678964.20252669.1406733924820.JavaMail.root@mail.gatech.edu>, <1406741688975.83399@duke.edu> Message-ID: <02206e6fa2104a9c9e470664f29929a2@BLUPR08MB102.namprd08.prod.outlook.com> Hi, ArchivesSpace members, Just to clarify now that I am back from vacation, the ArchivesSpace User Advisory Council (UAC) luncheon scheduled for next Thursday during the SAA Annual Meeting is a closed luncheon for UAC members, as well as members of the ArchivesSpace Technical Advisory Council attending SAA. The SAA program editors inadvertently posted the luncheon as an open meeting, but I believe they have since corrected the program. That said, I think convening at SAA ArchivesSpace members interested in how to use ArchivesSpace for managing born-digital materials is a great idea. Perhaps the ArchivesSpace Open Reception Thursday evening might a suitable venue for starting the discussion. What do y'all think? Best, Brad W. Bradley D. Westbrook Program Manager brad.westbrook at lyrasis.org 800.999.8558 x2910 678.235.2910 bradley_d_westbrook (Skype) [cid:image003.png at 01CE734E.FD759D30] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of McElheny, Robin G. Sent: Thursday, July 31, 2014 8:55 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace Would this meeting be open to all interested parties or just to the ASpace User Advisory Council? (Harvard AT/ASpace folks attending SAA would be interested in this discussion, too.) Robin McElheny Associate University Archivist for Collections and Public Services Harvard University Archives Pusey Library Cambridge, MA 02138 Email: robin_mcelheny at harvard.edu Phone: 617-495-2461 Fax: 617-495-8011 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Matthew Farrell Sent: Wednesday, July 30, 2014 1:35 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace The ArchivesSpace User Advisory Council is meeting from 11:15-1:15 on Thursday 8/14. We could adopt that time slot to informally meet. Otherwise, I can put together a Doodle poll. Best, Matthew -- Matthew Farrell Digital Records Archivist Duke University Archives David M. Rubenstein Rare Book & Manuscript Library matthew.j.farrell at duke.edu 919.684.6181 ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Erwin, Charlotte E. (Shelley) > Sent: Wednesday, July 30, 2014 11:54 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace At Caltech we are just starting to implement ASpace and to integrate it with a DAMS, Islandora. I too would be interested in joining a discussion group at SAA about the management of digital objects and their metadata. Off-list is OK as well, but DC offers a nice opportunity. Thanks. Shelley Charlotte (Shelley) Erwin | Head | Archives & Special Collections | archives.caltech.edu Mail Code 015A-74 | Pasadena CA 91125 | Phone 626.395-2702 | Fax 626.395.4073 | Caltech | caltech.edu From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Hagenmaier, Wendy Sent: Wednesday, July 30, 2014 8:26 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace Georgia Tech is also exploring this, and I'd love to join a discussion at SAA or off-list. Wendy -- Wendy Hagenmaier Digital Collections Archivist Archives & Records Management Georgia Institute of Technology Library wendy.hagenmaier at library.gatech.edu ________________________________ From: "Matthew Farrell" > To: "Archivesspace Users Group" > Sent: Wednesday, July 30, 2014 10:33:00 AM Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace Hi Kari & Kate - We are likewise planning to use Aspace to manage metadata for our born-digital and hybrid collections, and are also interested in discussing approaches to describing these objects resource and digital object records I echo Kari's question about SAA, but failing that, am interested in an off-list discussion. best, matthew -- Matthew Farrell Digital Records Archivist Duke University Archives David M. Rubenstein Rare Book & Manuscript Library matthew.j.farrell at duke.edu 919.684.6181 ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Kari R Smith > Sent: Wednesday, July 30, 2014 10:16 AM To: ktasker at library.berkeley.edu; Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace Hi Kate, At MIT Institute Archives, we are looking into how we will use ArchivesSpace to for accessioning and describing our digital collections, especially as they are part of hybrid physical and digital collections. I'd be happy to talk with you about what we've learned so far and what our plans are to build our capacity as that of the tool grows. We'll be interested in what you are learning about using Events for tracking processing activities and how that might jive or not with external metadata of the same type that might be generated by other processing tools. Will you be at SAA? If so, maybe we can begin a conversation there? Contact me off-line if you'd like to discuss this further. Kari Kari R. Smith, Digital Archivist MIT Libraries, Institute Archives and Special Collections 617-258-5568 | smithkr (at) mit.edu http://libraries.mit.edu/archives/ From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kate Tasker Sent: Tuesday, July 29, 2014 5:15 PM To: ArchivesSpace Users Group Subject: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace Hello, ASpace Implementers! We are excited to start accessioning and describing our born-digital collections in ArchivesSpace, and expect that some of you have also started or are contemplating this process. We're eager to develop our guidelines and workflows to reflect and contribute to emerging community practices, and to have a conversation around this work. If your institution is using ASpace to manage born-digital materials, would you be willing to discuss some of your experiences and procedures, either on- or off-list? In particular, we are looking at strategies for using Resource Records to describe mixed analog/digital collections and to manage multiple types of digital records within one collection (email, website, images, text files, etc.). We're also exploring how we can use Events to track disk imaging, migrations, fixity checks, and other digital preservation actions. Any thoughts, suggestions, recommended resources, or examples would be welcomed. Many thanks, -Kate Kate Tasker Digital Archivist The Bancroft Library University of California Berkeley, CA 94720-6000 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 7640 bytes Desc: image001.png URL: From MWILLIAM at nla.gov.au Fri Aug 8 02:21:45 2014 From: MWILLIAM at nla.gov.au (Megan Williams) Date: Fri, 8 Aug 2014 06:21:45 +0000 Subject: [Archivesspace_Users_Group] EAD XML Finding-aids - results of testing Message-ID: Dear Chris Thanks for your reply regarding our EAD XML testing results - apologies for the delay in sending through the requested files. I've attached three EAD XML finding aids. Two of these (9982.xml and 1540.xml) were initially rejected by ArchivesSpace, generating the following type of error message: Error: #<:ValidationException: {:errors=>{"record"=>["Can't unambiguously match {:reference_text=>\"1-2, 6*, 7*, 10-12\"} against schema types: [\"JSONModel(:note_index_item) object\"]. Resolve this by adding a 'jsonmodel_type' property to {:reference_text=>\"1-2, 6*, 7*, 10-12\"}"]}}> After removing the element from both of these files, we were able to import 9982.xml into ArchivesSpace, but 1540.xml failed a second time. The following error message was received: Error: #<:ValidationException: {:errors=>{"dates"=>["one or more required (or enter a Title)"], "title"=>["must not be an empty string (or enter a Date)"]}}> We weren't able to identify the source of the problem with 1540.xml and so haven't managed to import this finding aid into ArchivesSpace. The third file, 6268.xml, was successfully imported into ArchivesSpace, but is an example where the EAD XML export from ArchivesSpace was riddled with poorly rendered EAD element tags (e.g. &lt; instead of <). Let me know if you need more information or examples. Many thanks for your help! Megan Megan Williams | Archivist | Pictures & Manuscripts Branch | National Library of Australia | Canberra ACT 2600 | t: +61 2 6262 1645 | w: www.nla.gov.au From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Tuesday, 15 July 2014 12:51 AM To: Archivesspace Users Group (archivesspace_users_group at lyralists.lyrasis.org) Subject: Re: [Archivesspace_Users_Group] EAD XML Finding-aids - results of testing Hi Emma, Yes, a lot of these have been reported...especially the unhelpfullness of the export errors and the mixed content convsions ( need to be converted to actual html ). , which will be fixed in the upcoming release. Would it be possible for you to send me some of the EADs that have some of these issue? Once I can see your encoding, I can tweak the converter to correctly import these.. best,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Emma Jolley > Sent: Monday, July 14, 2014 12:59 AM To: Archivesspace Users Group (archivesspace_users_group at lyralists.lyrasis.org) Subject: [Archivesspace_Users_Group] EAD XML Finding-aids - results of testing Dear All As part of our testing of Archives Space (we're using v1.0.9) we have tried importing some of our legacy EAD XML finding aids. Some of the issues we have encountered our outlined below. I'm not sure if they've been previously noted (apologies if so!). We'd appreciate any advice on how to resolve these, if they are known bugs or if they are scheduled for resolution. Any advice would be welcome. Many thanks Emma Emma Jolley| Curator of Digital Archives, Pictures and Manuscripts Branch|National Library of Australia Canberra ACT 2600 e: emma.jolley at nla.gov.au|t: 02 6262 1456| www.nla.gov.au/ms http://www.nla.gov.au/support-us/make-a-collection-offer-pictures-and-manuscripts **** Import of EAD XML into ArchivesSpace - element prevents import: o finding aids with an element failed to import, with the following error message received: Error: #<:ValidationException: {:errors=>{"record"=>["Can't unambiguously match {:reference_text=>\"1-2, 6*, 7*, 10-12\"} against schema types: [\"JSONModel(:note_index_item) object\"]. Resolve this by adding a 'jsonmodel_type' property to {:reference_text=>\"1-2, 6*, 7*, 10-12\"}"]}}> - Unhelpful date/title error: o A number of our finding aids failed to import for the following reason: Error: #<:ValidationException: {:errors=>{"dates"=>["one or more required (or enter a Title)"], "title"=>["must not be an empty string (or enter a Date)"]}}> o For some of the (usually very large) finding aids in this category we were unable to determine what was causing the error - if the error message could give a line reference or other pointer that would be helpful! Review of imported EAD XML data in ArchivesSpace - element oddities: o Some finding aids have elements that comprise a of chronological dates and events, e.g.: * Biographical Note DateEvent1870Born 31 May in West Melbourne, the son of Jessie and Harry Ehret Grover 1896Joined the Argus ...etc. o We expected this data to import into the 'Biographical / Historical' note field as a 'Chronology'. It does, but it is also duplicated, appearing a second time as the 'Biographical / Historical' note 'Sub Note'. o As well, in the 'Sub Note', the 'Formatted' view does not recognise mixed content, or display any formatting, e.g. italicised titles aren't displayed as italicised, there aren't any line breaks, etc, i.e. the example text above appears as: * DateEvent 1870 Born 31 May in West Melbourne, the son of Jessie and Harry Ehret Grover 1896 Joined the Argus ...etc. o And in the 'Chronology', the 'Raw' view does not recognise sub-element tags. e.g. the text displays as: * Joined the <title render="italic">Argus</title> - Display of encoding in the element: o elements usually contain elements, within which titles of works are encoded as elements, e.g.: * <bibref>Bloggs, Jocasta. 'Bees and beekeeping', <title render="italic">Journal of Melittology, 1938. o The 'Raw' view of this data does not recognise sub-element tags, e.g. the text displays as: * Bloggs, Jocasta. 'Bees and beekeeping', <title render="italic">Journal of Melittology</title>, 1938. - element display: o elements may contain sub-elements, e.g. The Triple Crown: the Paradox of the Papacy. The element imports into the 'Title' field, but unlike other fields there isn't an option to toggle between the raw and formatted views, i.e. there isn't an option to view the 'Title' text as The Triple Crown: the Paradox of the Papacy. - element display: o Text that is encoded in an element doesn't translate to a clickable link in the 'Formatted' view, e.g. for the following 'Related material' note, the 'Raw' view is : *

Papers of Grover's grandson, Michael Cannon, are held in the Manuscript Collection at MS 6205.

o But the 'Formatted' view appears as follows, without hyperlinking of the text 'MS 6205': * Papers of Grover's grandson, Michael Cannon, are held in the Manuscript Collection at MS 6205. - element duplication: o Most of our EAD XML finding aids have the note encoded as a child of the note rather than a sibling. In such cases the note is duplicated upon import - the text appears both as part of the 'Scope note' note field and again in the 'Arrangement' note field. We would expect it to either import into the 'Scope note' note field as encoded, or to be removed from the 'Scope note' and put in the 'Arrangement' note. - element duplication: o As with the note, if a is encoded within the it is duplicated upon import, both in the 'Title' field and in the 'Dates' fields, rather than either one or the other. EAD XML export from ArchivesSpace - element missing: o The element isn't included in the export. - Incomplete export: o Sometimes the EAD XML file is incomplete - one file contained only the collection-level data and the contents of part of Series 1 (ignoring the remainder of Series 1 and the other 26 series in the collection). We couldn't work out what went wrong. - Sub-elements not encoded as elements: o Some sub-elements aren't recognised as elements, e.g. a containing text exported as: * <emph render="underline">Across the Creek, an Australian visits N.Z.</emph> - Paragraphs not encoded as separate paragraphs: o Some notes in ArchivesSpace comprise multiple paragraphs of text and are displayed as such on the screen, even though the paragraphs aren't encoded as

elements. Upon export these paragraphs aren't recognised as separate paragraphs, instead all paragraphs are merged together, e.g. the following two paragraphs are treated as a single paragraph: *

Personal papers and photographs and biographical newspaper cuttings, manuscripts, typed and drafts, of several works, Sunbeam letters, business letters and magazines, most of which contain articles and stories by author. School note book 1887, printed diagram of Battle of Waterloo, map of England with countries marked, with quotation of John Drinkwater, photographs with typed letter descriptions of world war I (mention of George Braund M.L.A. and Captain Bauge), photographs of Lady M. E. Jersey 1905, George Meredeth, a legal group, Ethel Turner April 1926, W.P. Turner, newspaper cuttings, including some biographical, several newspapers, two note books with poetry, newspaper cuttings and written copies, and miscellaneous personal articles.

-------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: 1540.xml Type: text/xml Size: 3979724 bytes Desc: 1540.xml URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: 6268.xml Type: text/xml Size: 27641 bytes Desc: 6268.xml URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: 9982.xml Type: text/xml Size: 253683 bytes Desc: 9982.xml URL: From matthew.j.farrell at duke.edu Mon Aug 11 13:15:53 2014 From: matthew.j.farrell at duke.edu (Matthew Farrell) Date: Mon, 11 Aug 2014 17:15:53 +0000 Subject: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace In-Reply-To: <02206e6fa2104a9c9e470664f29929a2@BLUPR08MB102.namprd08.prod.outlook.com> References: <1406730780067.60447@duke.edu> <1225678964.20252669.1406733924820.JavaMail.root@mail.gatech.edu>, <1406741688975.83399@duke.edu> <02206e6fa2104a9c9e470664f29929a2@BLUPR08MB102.namprd08.prod.outlook.com> Message-ID: <2c7c000b50c14a73b4ef01f03adb42d9@BLUPR05MB136.namprd05.prod.outlook.com> Following up on Brad's email (and at least one other comment), the Open Reception is a suitable venue (and solves the problem of where we'd meet). Does this work for folks? Anyone who cannot make the open reception, feel free to contact me off list. We can revert to the Doodle poll to find a time to meet for another conversation. Best, Matthew From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brad Westbrook Sent: Wednesday, August 06, 2014 2:59 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace Hi, ArchivesSpace members, Just to clarify now that I am back from vacation, the ArchivesSpace User Advisory Council (UAC) luncheon scheduled for next Thursday during the SAA Annual Meeting is a closed luncheon for UAC members, as well as members of the ArchivesSpace Technical Advisory Council attending SAA. The SAA program editors inadvertently posted the luncheon as an open meeting, but I believe they have since corrected the program. That said, I think convening at SAA ArchivesSpace members interested in how to use ArchivesSpace for managing born-digital materials is a great idea. Perhaps the ArchivesSpace Open Reception Thursday evening might a suitable venue for starting the discussion. What do y'all think? Best, Brad W. Bradley D. Westbrook Program Manager brad.westbrook at lyrasis.org 800.999.8558 x2910 678.235.2910 bradley_d_westbrook (Skype) [cid:image003.png at 01CE734E.FD759D30] From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of McElheny, Robin G. Sent: Thursday, July 31, 2014 8:55 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace Would this meeting be open to all interested parties or just to the ASpace User Advisory Council? (Harvard AT/ASpace folks attending SAA would be interested in this discussion, too.) Robin McElheny Associate University Archivist for Collections and Public Services Harvard University Archives Pusey Library Cambridge, MA 02138 Email: robin_mcelheny at harvard.edu Phone: 617-495-2461 Fax: 617-495-8011 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Matthew Farrell Sent: Wednesday, July 30, 2014 1:35 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace The ArchivesSpace User Advisory Council is meeting from 11:15-1:15 on Thursday 8/14. We could adopt that time slot to informally meet. Otherwise, I can put together a Doodle poll. Best, Matthew -- Matthew Farrell Digital Records Archivist Duke University Archives David M. Rubenstein Rare Book & Manuscript Library matthew.j.farrell at duke.edu 919.684.6181 ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Erwin, Charlotte E. (Shelley) > Sent: Wednesday, July 30, 2014 11:54 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace At Caltech we are just starting to implement ASpace and to integrate it with a DAMS, Islandora. I too would be interested in joining a discussion group at SAA about the management of digital objects and their metadata. Off-list is OK as well, but DC offers a nice opportunity. Thanks. Shelley Charlotte (Shelley) Erwin | Head | Archives & Special Collections | archives.caltech.edu Mail Code 015A-74 | Pasadena CA 91125 | Phone 626.395-2702 | Fax 626.395.4073 | Caltech | caltech.edu From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Hagenmaier, Wendy Sent: Wednesday, July 30, 2014 8:26 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace Georgia Tech is also exploring this, and I'd love to join a discussion at SAA or off-list. Wendy -- Wendy Hagenmaier Digital Collections Archivist Archives & Records Management Georgia Institute of Technology Library wendy.hagenmaier at library.gatech.edu ________________________________ From: "Matthew Farrell" > To: "Archivesspace Users Group" > Sent: Wednesday, July 30, 2014 10:33:00 AM Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace Hi Kari & Kate - We are likewise planning to use Aspace to manage metadata for our born-digital and hybrid collections, and are also interested in discussing approaches to describing these objects resource and digital object records I echo Kari's question about SAA, but failing that, am interested in an off-list discussion. best, matthew -- Matthew Farrell Digital Records Archivist Duke University Archives David M. Rubenstein Rare Book & Manuscript Library matthew.j.farrell at duke.edu 919.684.6181 ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Kari R Smith > Sent: Wednesday, July 30, 2014 10:16 AM To: ktasker at library.berkeley.edu; Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace Hi Kate, At MIT Institute Archives, we are looking into how we will use ArchivesSpace to for accessioning and describing our digital collections, especially as they are part of hybrid physical and digital collections. I'd be happy to talk with you about what we've learned so far and what our plans are to build our capacity as that of the tool grows. We'll be interested in what you are learning about using Events for tracking processing activities and how that might jive or not with external metadata of the same type that might be generated by other processing tools. Will you be at SAA? If so, maybe we can begin a conversation there? Contact me off-line if you'd like to discuss this further. Kari Kari R. Smith, Digital Archivist MIT Libraries, Institute Archives and Special Collections 617-258-5568 | smithkr (at) mit.edu http://libraries.mit.edu/archives/ From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kate Tasker Sent: Tuesday, July 29, 2014 5:15 PM To: ArchivesSpace Users Group Subject: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace Hello, ASpace Implementers! We are excited to start accessioning and describing our born-digital collections in ArchivesSpace, and expect that some of you have also started or are contemplating this process. We're eager to develop our guidelines and workflows to reflect and contribute to emerging community practices, and to have a conversation around this work. If your institution is using ASpace to manage born-digital materials, would you be willing to discuss some of your experiences and procedures, either on- or off-list? In particular, we are looking at strategies for using Resource Records to describe mixed analog/digital collections and to manage multiple types of digital records within one collection (email, website, images, text files, etc.). We're also exploring how we can use Events to track disk imaging, migrations, fixity checks, and other digital preservation actions. Any thoughts, suggestions, recommended resources, or examples would be welcomed. Many thanks, -Kate Kate Tasker Digital Archivist The Bancroft Library University of California Berkeley, CA 94720-6000 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 7640 bytes Desc: image001.png URL: From Claire.Knowles at ed.ac.uk Mon Aug 11 17:45:40 2014 From: Claire.Knowles at ed.ac.uk (KNOWLES Claire) Date: Mon, 11 Aug 2014 21:45:40 +0000 Subject: [Archivesspace_Users_Group] EAD Importing and linking to Agents Message-ID: Hi, When importing resources in EAD the origination -> persname are not matching to the existing agents we have loaded but are creating new ones. How should the EAD be formatted for origination -> persname to create a relationship with an existing agent? We would ideally like to use the authfilenumber to link to both agents and subjects, is this possible? Thanks Claire Claire Knowles Library Digital Development Manager Library and University Collections University of Edinburgh Email: claire.knowles at ed.ac.uk Tel: 01316503023 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- An embedded and charset-unspecified text was scrubbed... Name: not available URL: From Rebecca.Stephens at aphis.usda.gov Tue Aug 12 14:04:31 2014 From: Rebecca.Stephens at aphis.usda.gov (Stephens, Rebecca - APHIS) Date: Tue, 12 Aug 2014 18:04:31 +0000 Subject: [Archivesspace_Users_Group] Help Stoping an Import Message-ID: <098F24C758C9AA489F87F67B7ACF798285EE2C@001FSN2MPN1-047.001f.mgd2.msft.net> I queued several Subject and Agent XML files for import yesterday and it overwhelmed our host servers, thus crashing our instance of ArchivesSpace. Now whenever they reboot our ArchivesSpace the massive import tries to rerun and turns our ASpace off again (their term). I have clicked the "Cancel Import" button in the import view, but I got a message that it was waiting for our host site, then it crashed. Our contact at the host site has said they cannot stop the import and suggested I turn to all of you. We really hope that someone has a solution for stopping an import because right now we cannot do anything in ASpace without it crashing. Thanks Rebecca This electronic message contains information generated by the USDA solely for the intended recipients. Any unauthorized interception of this message or the use or disclosure of the information it contains may violate the law and subject the violator to civil or criminal penalties. If you believe you have received this message in error, please notify the sender and delete the email immediately. -------------- next part -------------- An HTML attachment was scrubbed... URL: From ns96 at nyu.edu Tue Aug 12 17:54:33 2014 From: ns96 at nyu.edu (Nathan Stevens) Date: Tue, 12 Aug 2014 17:54:33 -0400 Subject: [Archivesspace_Users_Group] Help Stoping an Import In-Reply-To: <098F24C758C9AA489F87F67B7ACF798285EE2C@001FSN2MPN1-047.001f.mgd2.msft.net> References: <098F24C758C9AA489F87F67B7ACF798285EE2C@001FSN2MPN1-047.001f.mgd2.msft.net> Message-ID: Hi Rebecca, I believe you will need to delete the queued jobs directly from the ASpace database backend. You will need to use a MySQL client to do this. Here are the steps. 1. Stop ASpace. 2. Connect to and select the "aspace" database. 3. Run the following command: DELETE FROM import_job; 4. Restart ASpace. On Tue, Aug 12, 2014 at 2:04 PM, Stephens, Rebecca - APHIS < Rebecca.Stephens at aphis.usda.gov> wrote: > I queued several Subject and Agent XML files for import yesterday and it > overwhelmed our host servers, thus crashing our instance of ArchivesSpace. > Now whenever they reboot our ArchivesSpace the massive import tries to > rerun and turns our ASpace off again (their term). I have clicked the > ?Cancel Import? button in the import view, but I got a message that it was > waiting for our host site, then it crashed. Our contact at the host site > has said they cannot stop the import and suggested I turn to all of you. > > > > We really hope that someone has a solution for stopping an import because > right now we cannot do anything in ASpace without it crashing. > > > > Thanks > > Rebecca > > > > > This electronic message contains information generated by the USDA solely > for the intended recipients. Any unauthorized interception of this message > or the use or disclosure of the information it contains may violate the law > and subject the violator to civil or criminal penalties. If you believe you > have received this message in error, please notify the sender and delete > the email immediately. > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -- Nathan Stevens Programmer/Analyst Digital Library Technology Services New York University 1212-998-2653 ns96 at nyu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From paburdic at colby.edu Wed Aug 13 09:13:25 2014 From: paburdic at colby.edu (Pat Burdick) Date: Wed, 13 Aug 2014 09:13:25 -0400 Subject: [Archivesspace_Users_Group] Converting .xml to .pdf Message-ID: Hi-- We have been unsuccessful in converting our exported .xml file to .pdf, which is the format we require for posting finding aids online. I have seen mention of some conversion tools here and on the web but they have not worked for us. Can anyone please advise? Many thanks, Pat Burdick Colby College Special Collections -------------- next part -------------- An HTML attachment was scrubbed... URL: From mark.custer at yale.edu Wed Aug 13 10:38:00 2014 From: mark.custer at yale.edu (Custer, Mark) Date: Wed, 13 Aug 2014 14:38:00 +0000 Subject: [Archivesspace_Users_Group] Converting .xml to .pdf In-Reply-To: References: Message-ID: Hi, Pat. Can you share a copy of your EAD XML? If it's being serialized as valid EAD, I can help you convert the file to PDF. Also, I imagine that the ArchivesSpace EAD-to-PDF style sheet should work fine. Are you using that method to convert to PDF or another one? If you're using a local option to transform into PDF, can you share that transformation file, as well? Mark ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org [archivesspace_users_group-bounces at lyralists.lyrasis.org] on behalf of Pat Burdick [paburdic at colby.edu] Sent: Wednesday, August 13, 2014 9:13 AM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Converting .xml to .pdf Hi-- We have been unsuccessful in converting our exported .xml file to .pdf, which is the format we require for posting finding aids online. I have seen mention of some conversion tools here and on the web but they have not worked for us. Can anyone please advise? Many thanks, Pat Burdick Colby College Special Collections -------------- next part -------------- An HTML attachment was scrubbed... URL: From jluo at skidmore.edu Mon Aug 18 15:57:44 2014 From: jluo at skidmore.edu (Jiebei Luo) Date: Mon, 18 Aug 2014 19:57:44 +0000 Subject: [Archivesspace_Users_Group] How to use "wrap in tag" in Notes fields Message-ID: <2316c33a7ac049abae161c5a784e2ed0@CY1PR0101MB0796.prod.exchangelabs.com> Hi all, We just started creating finding aids in ASpace. Currently, we have a question about the usage of "wrap in tag" function provided in the Notes fields. I found a post (http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/2014-February/000116.html) posted by Mark Custer in Feb, introducing how to use the "wrap in tag" formatting the content contained in Notes fields such as
and . And our question is how to use other "no-formatting" tags, such as , , and etc. Considering such information is probably entered or linked already in corresponding fields such as Dates, Subjects and Agents fields, are there any specific functions can be achieved by wrapping them again in the Notes fields? For example, in our collection "Lucy Skidmore Scribner Collection (1837 - 1957)", Scribner, Lucy Skidmore is linked as Agent (Role is subject). Shall I wrap her name in the Notes fields (scope and content) by the tag again? I am wondering if there are any documents discussing how to utilized these "wrap in tags" in-detail, or any adopted practices about how to use these tags that you would like to share? Thanks in advance for any advice! Jiebei Luo Lucy Scribner Library - Skidmore College Saratoga Springs, NY 12866 (518) 580-5504 -------------- next part -------------- An HTML attachment was scrubbed... URL: From PGalligan at rockarch.org Mon Aug 18 16:06:40 2014 From: PGalligan at rockarch.org (Galligan, Patrick) Date: Mon, 18 Aug 2014 16:06:40 -0400 Subject: [Archivesspace_Users_Group] Missing Translation in search sorting Message-ID: Hi, Hopefully someone can shed some light on a missing translation in a dropdown search sorting file. In the Collections Management browse page, the Sort by dropdown menu includes "translation missing: en.search_sorting.processing_hours_total". When I have run into this problem in the past, I just added definitions to the enumerations file in locales/enums/en.yml. However, search sorting isn't handled here. Does anyone know which file controls the search sorting? Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 -------------- next part -------------- An HTML attachment was scrubbed... URL: From Chris.Fitzpatrick at lyrasis.org Wed Aug 20 06:59:42 2014 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Wed, 20 Aug 2014 10:59:42 +0000 Subject: [Archivesspace_Users_Group] Missing Translation in search sorting In-Reply-To: References: Message-ID: <1408532380784.37226@lyrasis.org> Hi Patrick, Yes, looks like this label was omitted. I've corrected this in the code. You should be able to just add this to the locales/en.yml file...like so: search_sorting: processing_hours_total: Total Processing Hours You can put this at the top, just below the en: Just be sure to nest the values by using two spaces... Does that work for you? b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Galligan, Patrick Sent: Monday, August 18, 2014 10:06 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Missing Translation in search sorting Hi, Hopefully someone can shed some light on a missing translation in a dropdown search sorting file. In the Collections Management browse page, the Sort by dropdown menu includes "translation missing: en.search_sorting.processing_hours_total". When I have run into this problem in the past, I just added definitions to the enumerations file in locales/enums/en.yml. However, search sorting isn't handled here. Does anyone know which file controls the search sorting? Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 -------------- next part -------------- An HTML attachment was scrubbed... URL: From PGalligan at rockarch.org Wed Aug 20 09:00:00 2014 From: PGalligan at rockarch.org (Galligan, Patrick) Date: Wed, 20 Aug 2014 09:00:00 -0400 Subject: [Archivesspace_Users_Group] Missing Translation in search sorting In-Reply-To: <1408532380784.37226@lyrasis.org> References: <1408532380784.37226@lyrasis.org> Message-ID: Chris, Thanks for the heads up. It is included and works fine now. Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Wednesday, August 20, 2014 7:00 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Missing Translation in search sorting Hi Patrick, Yes, looks like this label was omitted. I've corrected this in the code. You should be able to just add this to the locales/en.yml file...like so: search_sorting: processing_hours_total: Total Processing Hours You can put this at the top, just below the en: Just be sure to nest the values by using two spaces... Does that work for you? b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org > on behalf of Galligan, Patrick > Sent: Monday, August 18, 2014 10:06 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Missing Translation in search sorting Hi, Hopefully someone can shed some light on a missing translation in a dropdown search sorting file. In the Collections Management browse page, the Sort by dropdown menu includes "translation missing: en.search_sorting.processing_hours_total". When I have run into this problem in the past, I just added definitions to the enumerations file in locales/enums/en.yml. However, search sorting isn't handled here. Does anyone know which file controls the search sorting? Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 -------------- next part -------------- An HTML attachment was scrubbed... URL: From Gregory.Farr at AustenRiggs.net Wed Aug 20 10:01:29 2014 From: Gregory.Farr at AustenRiggs.net (Gregory.Farr at AustenRiggs.net) Date: Wed, 20 Aug 2014 10:01:29 -0400 Subject: [Archivesspace_Users_Group] AUTO: Gregory Farr is out of the office (returning 08/21/2014) Message-ID: I am out of the office until 08/21/2014. Note: This is an automated response to your message "Re: [Archivesspace_Users_Group] Missing Translation in search sorting" sent on 8/20/2014 6:59:42 AM. This is the only notification you will receive while this person is away. From ktasker at library.berkeley.edu Wed Aug 20 17:37:33 2014 From: ktasker at library.berkeley.edu (Kate Tasker) Date: Wed, 20 Aug 2014 14:37:33 -0700 Subject: [Archivesspace_Users_Group] Problems exporting EAD with non-ASCII characters Message-ID: Dear List, Has anyone had any success with exporting EAD when component titles include diacritical marks (non-ASCII characters like ? or ?)? We are trying to export the EAD for a finding aid with about 30 diacritical marks, but the export crashes as soon as it encounters one of these characters. The characters were entered directly into ASpace using alt codes (for example ALT 148). We have also tried using the Windows character map to copy and paste the characters. I tested this in our sandbox and was able to successfully export EAD, but we are not able to export from our production version. There's a related Pivotal Tracker story here: https://www.pivotaltracker.com/s/projects/386247/stories/72522748 Any suggestions would be greatly appreciated, thanks! -Kate Kate Tasker Digital Collections Archivist The Bancroft Library University of California Berkeley, CA 94720-6000 -------------- next part -------------- An HTML attachment was scrubbed... URL: From mulforta at union.edu Thu Aug 21 10:03:42 2014 From: mulforta at union.edu (Mulfort, Ann) Date: Thu, 21 Aug 2014 10:03:42 -0400 Subject: [Archivesspace_Users_Group] Problems exporting EAD with non-ASCII characters In-Reply-To: References: Message-ID: Hi, Kate- I'm still learning AS, so you may have thought of this. Have you tried converting your characters into UTF-8 Unicode before export? Here's a handy conversion tool: http://unicode-table.com/en/#control-character Best, *Ann Mulfort, CA* *Project Archivist/Project Manager* *Kelly Adirondack Center at Union College* *897 St. David's Lane* *Niskayuna, NY 12309* *(518) 982-0085* *mulforta at union.edu * On Wed, Aug 20, 2014 at 5:37 PM, Kate Tasker wrote: > Dear List, > > Has anyone had any success with exporting EAD when component titles > include diacritical marks (non-ASCII characters like ? or ?)? > > We are trying to export the EAD for a finding aid with about 30 > diacritical marks, but the export crashes as soon as it encounters one of > these characters. The characters were entered directly into ASpace using > alt codes (for example ALT 148). We have also tried using the Windows > character map to copy and paste the characters. > > I tested this in our sandbox and was able to successfully export EAD, but > we are not able to export from our production version. > > There's a related Pivotal Tracker story here: > https://www.pivotaltracker.com/s/projects/386247/stories/72522748 > > Any suggestions would be greatly appreciated, thanks! > > -Kate > > Kate Tasker > Digital Collections Archivist > The Bancroft Library > University of California > Berkeley, CA 94720-6000 > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -------------- next part -------------- An HTML attachment was scrubbed... URL: From Chris.Fitzpatrick at lyrasis.org Thu Aug 21 10:59:06 2014 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Thu, 21 Aug 2014 14:59:06 +0000 Subject: [Archivesspace_Users_Group] Problems exporting EAD with non-ASCII characters In-Reply-To: References: , Message-ID: <1408633142448.20301@lyrasis.org> Hi Kate, Yeah, there was a problem that was a result of the XML library ASpace uses not liking non-ASCII characters in some situations. There's a fix for this that will be included in the next release...sorry about the inconvience. b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Mulfort, Ann Sent: Thursday, August 21, 2014 4:03 PM To: ktasker at library.berkeley.edu; Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Problems exporting EAD with non-ASCII characters Hi, Kate- I'm still learning AS, so you may have thought of this. Have you tried converting your characters into UTF-8 Unicode before export? Here's a handy conversion tool: http://unicode-table.com/en/#control-character Best, Ann Mulfort, CA Project Archivist/Project Manager Kelly Adirondack Center at Union College 897 St. David's Lane Niskayuna, NY 12309 (518) 982-0085 mulforta at union.edu On Wed, Aug 20, 2014 at 5:37 PM, Kate Tasker > wrote: Dear List, Has anyone had any success with exporting EAD when component titles include diacritical marks (non-ASCII characters like ? or ?)? We are trying to export the EAD for a finding aid with about 30 diacritical marks, but the export crashes as soon as it encounters one of these characters. The characters were entered directly into ASpace using alt codes (for example ALT 148). We have also tried using the Windows character map to copy and paste the characters. I tested this in our sandbox and was able to successfully export EAD, but we are not able to export from our production version. There's a related Pivotal Tracker story here: https://www.pivotaltracker.com/s/projects/386247/stories/72522748 Any suggestions would be greatly appreciated, thanks! -Kate Kate Tasker Digital Collections Archivist The Bancroft Library University of California Berkeley, CA 94720-6000 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From cconrady at mnmilitarymuseum.org Thu Aug 21 13:35:54 2014 From: cconrady at mnmilitarymuseum.org (Conrady, Chad) Date: Thu, 21 Aug 2014 12:35:54 -0500 Subject: [Archivesspace_Users_Group] ASpace rearranging records within a Collection Message-ID: Dear Group, Has anyone had any instances where ASpace rearranges all of the records (series and/or sub-series) within a collection? I just completed the entry of a collection on July 25th, but now the series and sub-series records within the collection have been mixed up without me doing anything. Is this a bug? Thanks, Chad Conrady -- Chad Conrady, CA Archivist Military Historical Society of Minnesota/MN Military Museum cconrady at mnmilitarymuseum.org www.mnmilitarymuseum.org Facebook: www.facebook.com/MinnesotaMilitaryMuseum -------------- next part -------------- An HTML attachment was scrubbed... URL: From jluo at skidmore.edu Thu Aug 21 13:44:11 2014 From: jluo at skidmore.edu (Jiebei Luo) Date: Thu, 21 Aug 2014 17:44:11 +0000 Subject: [Archivesspace_Users_Group] ASpace rearranging records within a Collection In-Reply-To: References: Message-ID: <2211968c06d541a2a95695446e74e86b@CY1PR0101MB0796.prod.exchangelabs.com> Hi Chad, We have the same problem. I think this problem has been reported and AS people are working on that. http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/2014-June/000427.html Jiebei Luo Lucy Scribner Library - Skidmore College Saratoga Springs, NY 12866 (518) 580-5504 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Conrady, Chad Sent: Thursday, August 21, 2014 1:36 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] ASpace rearranging records within a Collection Dear Group, Has anyone had any instances where ASpace rearranges all of the records (series and/or sub-series) within a collection? I just completed the entry of a collection on July 25th, but now the series and sub-series records within the collection have been mixed up without me doing anything. Is this a bug? Thanks, Chad Conrady -- Chad Conrady, CA Archivist Military Historical Society of Minnesota/MN Military Museum cconrady at mnmilitarymuseum.org www.mnmilitarymuseum.org Facebook: www.facebook.com/MinnesotaMilitaryMuseum -------------- next part -------------- An HTML attachment was scrubbed... URL: From bmg17 at psu.edu Fri Aug 22 13:01:42 2014 From: bmg17 at psu.edu (Ben Goldman) Date: Fri, 22 Aug 2014 13:01:42 -0400 (EDT) Subject: [Archivesspace_Users_Group] Migration error -- resource records In-Reply-To: <39787802.400515.1408719837289.JavaMail.zimbra@psu.edu> References: <676828834.469492.1408453788531.JavaMail.zimbra@psu.edu> <1287785804.158457.1408553051059.JavaMail.zimbra@psu.edu> <1408578552.728998.1408560438293.JavaMail.zimbra@psu.edu> <1311028074.219957.1408561523778.JavaMail.zimbra@psu.edu> <1287914224.984331.1408563791593.JavaMail.zimbra@psu.edu> <1222184295.241645.1408564244187.JavaMail.zimbra@psu.edu> <925188647.1711566.1408630004206.JavaMail.zimbra@psu.edu> <39787802.400515.1408719837289.JavaMail.zimbra@psu.edu> Message-ID: <588349788.153027.1408726902647.JavaMail.zimbra@psu.edu> Brad, Nathan, Chris, On our most recent migration attempt, we had about 4% of our resource records fail to migrate because of a common error. Migration log is attached, but the errors generally look like this: { "errors": ["Server error: Problem creating 'Tien-Hsi Cheng Papers': Couldn't create version of: #"], "saved": [] } Endpoint: http://aspace.libraries.psu.edu:9089/repositories/3/batch_imports?migration=ArchivistToolkit AT Identifier:HCLA 1670 Status code: 200 Status text: OK Thanks, in advance, for any guidance you can provide. Best, Ben Ben Goldman Digital Records Archivist Penn State University Libraries University Park, PA 814-863-8333 http://www.libraries.psu.edu/psul/speccolls.html -------------- next part -------------- An embedded and charset-unspecified text was scrubbed... Name: AT_to_ArchivesSpace_migration_20140822.txt URL: From ns96 at nyu.edu Fri Aug 22 13:05:06 2014 From: ns96 at nyu.edu (Nathan Stevens) Date: Fri, 22 Aug 2014 13:05:06 -0400 Subject: [Archivesspace_Users_Group] Migration error -- resource records In-Reply-To: <588349788.153027.1408726902647.JavaMail.zimbra@psu.edu> References: <676828834.469492.1408453788531.JavaMail.zimbra@psu.edu> <1287785804.158457.1408553051059.JavaMail.zimbra@psu.edu> <1408578552.728998.1408560438293.JavaMail.zimbra@psu.edu> <1311028074.219957.1408561523778.JavaMail.zimbra@psu.edu> <1287914224.984331.1408563791593.JavaMail.zimbra@psu.edu> <1222184295.241645.1408564244187.JavaMail.zimbra@psu.edu> <925188647.1711566.1408630004206.JavaMail.zimbra@psu.edu> <39787802.400515.1408719837289.JavaMail.zimbra@psu.edu> <588349788.153027.1408726902647.JavaMail.zimbra@psu.edu> Message-ID: Those errors occur when the "Threads" variable is changed from 1 to something greater. Even though that should not matter, ASpace doesn't seem to like when this number is greater than 1. Rerun the migration using the default value of 1, and let us know if you still see this errors. On Fri, Aug 22, 2014 at 1:01 PM, Ben Goldman wrote: > Brad, Nathan, Chris, > > On our most recent migration attempt, we had about 4% of our resource > records fail to migrate because of a common error. Migration log is > attached, but the errors generally look like this: > > { > "errors": ["Server error: Problem creating 'Tien-Hsi Cheng Papers': > Couldn't create version of: #"], > "saved": [] > } > Endpoint: > http://aspace.libraries.psu.edu:9089/repositories/3/batch_imports?migration=ArchivistToolkit > AT Identifier:HCLA 1670 > Status code: 200 > Status text: OK > > Thanks, in advance, for any guidance you can provide. > > Best, > Ben > > > Ben Goldman > Digital Records Archivist > Penn State University Libraries > University Park, PA > 814-863-8333 > http://www.libraries.psu.edu/psul/speccolls.html > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -- Nathan Stevens Programmer/Analyst Digital Library Technology Services New York University 1212-998-2653 ns96 at nyu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From bmg17 at psu.edu Fri Aug 22 13:29:57 2014 From: bmg17 at psu.edu (Ben Goldman) Date: Fri, 22 Aug 2014 13:29:57 -0400 (EDT) Subject: [Archivesspace_Users_Group] Migration error -- resource records In-Reply-To: References: <676828834.469492.1408453788531.JavaMail.zimbra@psu.edu> <1311028074.219957.1408561523778.JavaMail.zimbra@psu.edu> <1287914224.984331.1408563791593.JavaMail.zimbra@psu.edu> <1222184295.241645.1408564244187.JavaMail.zimbra@psu.edu> <925188647.1711566.1408630004206.JavaMail.zimbra@psu.edu> <39787802.400515.1408719837289.JavaMail.zimbra@psu.edu> <588349788.153027.1408726902647.JavaMail.zimbra@psu.edu> Message-ID: <1416935786.164668.1408728597313.JavaMail.zimbra@psu.edu> Sounds good. Thanks, -Ben ----- Original Message ----- From: "Nathan Stevens" To: "Archivesspace Users Group" Sent: Friday, August 22, 2014 1:05:06 PM Subject: Re: [Archivesspace_Users_Group] Migration error -- resource records Those errors occur when the "Threads" variable is changed from 1 to something greater. Even though that should not matter, ASpace doesn ' t seem to like when this number is greater than 1. Rerun the migration using the default value of 1, and let us know if you still see this errors. On Fri, Aug 22, 2014 at 1:01 PM, Ben Goldman < bmg17 at psu.edu > wrote: Brad, Nathan, Chris, On our most recent migration attempt, we had about 4% of our resource records fail to migrate because of a common error. Migration log is attached, but the errors generally look like this: { "errors": ["Server error: Problem creating 'Tien-Hsi Cheng Papers': Couldn't create version of: #"], "saved": [] } Endpoint: http://aspace.libraries.psu.edu:9089/repositories/3/batch_imports?migration=ArchivistToolkit AT Identifier:HCLA 1670 Status code: 200 Status text: OK Thanks, in advance, for any guidance you can provide. Best, Ben Ben Goldman Digital Records Archivist Penn State University Libraries University Park, PA 814-863-8333 http://www.libraries.psu.edu/psul/speccolls.html _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Nathan Stevens Programmer/Analyst Digital Library Technology Services New York University 1212-998-2653 ns96 at nyu.edu _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: From PGalligan at rockarch.org Sun Aug 24 13:39:51 2014 From: PGalligan at rockarch.org (Galligan, Patrick) Date: Sun, 24 Aug 2014 13:39:51 -0400 Subject: [Archivesspace_Users_Group] Conditions Governing Access Notes EAD export Message-ID: Hi all, We were set to go live with AS next week, but in our testing of 1.09, we discovered that no Conditions Governing Access notes were exporting in the EAD. As a DACs requirement, it would is vitally important that these notes export as regular. I have seen no mention of this on the PT or on listservs. It's a fairly large road block for us. Additionally, when you select to have all resource records publish during migration from AT to AS, sets all "Restrictions?" values to 0. We'd rather not lose all of our restrictions_apply work moving forward. Thanks, Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 -------------- next part -------------- An HTML attachment was scrubbed... URL: From ns96 at nyu.edu Mon Aug 25 08:40:03 2014 From: ns96 at nyu.edu (Nathan Stevens) Date: Mon, 25 Aug 2014 08:40:03 -0400 Subject: [Archivesspace_Users_Group] Conditions Governing Access Notes EAD export In-Reply-To: References: Message-ID: Hi Patrick, Can you tell me what records are you are seeing restrictions_apply values not migrating correctly? I suspect this is a bug in the migration tool which needs to be fixed. On Sun, Aug 24, 2014 at 1:39 PM, Galligan, Patrick wrote: > Hi all, > > > > We were set to go live with AS next week, but in our testing of 1.09, we > discovered that no Conditions Governing Access notes were exporting in the > EAD. As a DACs requirement, it would is vitally important that these notes > export as regular. I have seen no mention of this on the PT or on > listservs. It?s a fairly large road block for us. > > > > Additionally, when you select to have all resource records publish during > migration from AT to AS, sets all ?Restrictions?? values to 0. We?d rather > not lose all of our restrictions_apply work moving forward. > > > > Thanks, > > > > Patrick Galligan > > Rockefeller Archive Center > > Assistant Digital Archivist > > 914-366-6386 > > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -- Nathan Stevens Programmer/Analyst Digital Library Technology Services New York University 1212-998-2653 ns96 at nyu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From mark.custer at yale.edu Mon Aug 25 08:47:41 2014 From: mark.custer at yale.edu (Custer, Mark) Date: Mon, 25 Aug 2014 12:47:41 +0000 Subject: [Archivesspace_Users_Group] Conditions Governing Access Notes EAD export In-Reply-To: References: Message-ID: Hi, Patrick. I can't speak to your second question about the migration tool, but the issue with access notes not being provided in the EAD export has already been reported. I reported a few additional EAD export issues in a Word document that was sent to this listserv back on March 5, 2014. In case you weren't a subscriber to the list at that point, I've re-attached that Word document to this email; please note that some of these issues have already been fixed, though, such as the issue of the bibliography notes not being migrated with the AT migration tool. At the time, I was asked to submit a single import/export ticket to Pivotal Tracker for these issues. This original ticket was later broken out into different tickets for each particular issue, but I can't find any of those other tickets right now. In any event, here's a link to the original ticket that I submitted: https://www.pivotaltracker.com/n/projects/386247/stories/69088898 (the history of the ticket shows the original information that lists out each issue, but that's essentially the same thing that you'll find in the Word document that's attached). Since the original ticket is now marked as "delivered," I'm guessing that all of these issues should be fixed in the next release. Mark From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Galligan, Patrick Sent: Sunday, August 24, 2014 1:40 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Conditions Governing Access Notes EAD export Hi all, We were set to go live with AS next week, but in our testing of 1.09, we discovered that no Conditions Governing Access notes were exporting in the EAD. As a DACs requirement, it would is vitally important that these notes export as regular. I have seen no mention of this on the PT or on listservs. It's a fairly large road block for us. Additionally, when you select to have all resource records publish during migration from AT to AS, sets all "Restrictions?" values to 0. We'd rather not lose all of our restrictions_apply work moving forward. Thanks, Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: findings2share.docx Type: application/vnd.openxmlformats-officedocument.wordprocessingml.document Size: 21108 bytes Desc: findings2share.docx URL: From PGalligan at rockarch.org Mon Aug 25 08:56:29 2014 From: PGalligan at rockarch.org (Galligan, Patrick) Date: Mon, 25 Aug 2014 08:56:29 -0400 Subject: [Archivesspace_Users_Group] Conditions Governing Access Notes EAD export In-Reply-To: References: Message-ID: Mark, I remember your email, but I guess I missed that portion of it. Thanks for the link to the ticket. Our plan is definitely to hold off until the export issues are fixed. Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Custer, Mark Sent: Monday, August 25, 2014 8:48 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Conditions Governing Access Notes EAD export Hi, Patrick. I can't speak to your second question about the migration tool, but the issue with access notes not being provided in the EAD export has already been reported. I reported a few additional EAD export issues in a Word document that was sent to this listserv back on March 5, 2014. In case you weren't a subscriber to the list at that point, I've re-attached that Word document to this email; please note that some of these issues have already been fixed, though, such as the issue of the bibliography notes not being migrated with the AT migration tool. At the time, I was asked to submit a single import/export ticket to Pivotal Tracker for these issues. This original ticket was later broken out into different tickets for each particular issue, but I can't find any of those other tickets right now. In any event, here's a link to the original ticket that I submitted: https://www.pivotaltracker.com/n/projects/386247/stories/69088898 (the history of the ticket shows the original information that lists out each issue, but that's essentially the same thing that you'll find in the Word document that's attached). Since the original ticket is now marked as "delivered," I'm guessing that all of these issues should be fixed in the next release. Mark From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Galligan, Patrick Sent: Sunday, August 24, 2014 1:40 PM To: Archivesspace Users Group Subject: [Archivesspace_Users_Group] Conditions Governing Access Notes EAD export Hi all, We were set to go live with AS next week, but in our testing of 1.09, we discovered that no Conditions Governing Access notes were exporting in the EAD. As a DACs requirement, it would is vitally important that these notes export as regular. I have seen no mention of this on the PT or on listservs. It's a fairly large road block for us. Additionally, when you select to have all resource records publish during migration from AT to AS, sets all "Restrictions?" values to 0. We'd rather not lose all of our restrictions_apply work moving forward. Thanks, Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 -------------- next part -------------- An HTML attachment was scrubbed... URL: From PGalligan at rockarch.org Mon Aug 25 08:57:19 2014 From: PGalligan at rockarch.org (Galligan, Patrick) Date: Mon, 25 Aug 2014 08:57:19 -0400 Subject: [Archivesspace_Users_Group] Conditions Governing Access Notes EAD export In-Reply-To: References: Message-ID: Nathan, Specifically resource records and their components. Accession records were migrating properly. Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Nathan Stevens Sent: Monday, August 25, 2014 8:40 AM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Conditions Governing Access Notes EAD export Hi Patrick, Can you tell me what records are you are seeing restrictions_apply values not migrating correctly? I suspect this is a bug in the migration tool which needs to be fixed. On Sun, Aug 24, 2014 at 1:39 PM, Galligan, Patrick > wrote: Hi all, We were set to go live with AS next week, but in our testing of 1.09, we discovered that no Conditions Governing Access notes were exporting in the EAD. As a DACs requirement, it would is vitally important that these notes export as regular. I have seen no mention of this on the PT or on listservs. It?s a fairly large road block for us. Additionally, when you select to have all resource records publish during migration from AT to AS, sets all ?Restrictions?? values to 0. We?d rather not lose all of our restrictions_apply work moving forward. Thanks, Patrick Galligan Rockefeller Archive Center Assistant Digital Archivist 914-366-6386 _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group -- Nathan Stevens Programmer/Analyst Digital Library Technology Services New York University 1212-998-2653 ns96 at nyu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From jmargalo at udel.edu Mon Aug 25 09:41:17 2014 From: jmargalo at udel.edu (Jaime Margalotti) Date: Mon, 25 Aug 2014 09:41:17 -0400 Subject: [Archivesspace_Users_Group] Spawn Resource from Accession Message-ID: Is there a list of which Accession fields spawn into a Resource? I know not all of them have (or should have) an analogue in the Resource record. We're trying to determine which fields of the Accession we will use and this will potentially impact it. Thanks, Jaime -- Jaime L. Margalotti Senior Assistant Librarian Manuscripts and Archives Department University of Delaware Library Newark, DE 19717-5267 302-831-0554jmargalo at udel.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From Chris.Fitzpatrick at lyrasis.org Mon Aug 25 10:13:08 2014 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Mon, 25 Aug 2014 14:13:08 +0000 Subject: [Archivesspace_Users_Group] Spawn Resource from Accession In-Reply-To: References: Message-ID: <1408975986383.23075@lyrasis.org> Hi Jaime, Have a look at : https://github.com/archivesspace/archivesspace/blob/master/common/schemas/accession.rb https://github.com/archivesspace/archivesspace/blob/master/common/schemas/resource.rb Essentially all the properties from accession get applied to the resource. If there's a property that resource doesn't have defined, it gets dropped ( something like "diposition" ) Exceptions are: content_description ( gets put into a multipart note) and condition_description (gets put into a single part note) and the id's, which are not transferred over at all. Does that make sense? b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Jaime Margalotti Sent: Monday, August 25, 2014 3:41 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] Spawn Resource from Accession Is there a list of which Accession fields spawn into a Resource? I know not all of them have (or should have) an analogue in the Resource record. We're trying to determine which fields of the Accession we will use and this will potentially impact it. Thanks, Jaime -- Jaime L. Margalotti Senior Assistant Librarian Manuscripts and Archives Department University of Delaware Library Newark, DE 19717-5267 302-831-0554 jmargalo at udel.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From ns96 at nyu.edu Mon Aug 25 10:13:30 2014 From: ns96 at nyu.edu (Nathan Stevens) Date: Mon, 25 Aug 2014 10:13:30 -0400 Subject: [Archivesspace_Users_Group] Conditions Governing Access Notes EAD export In-Reply-To: References: Message-ID: Yep, confirmed. Those values are not being migrated. I should have an updated migration plugin which fixes this in a couple days. On Mon, Aug 25, 2014 at 8:57 AM, Galligan, Patrick wrote: > Nathan, > > > > Specifically resource records and their components. Accession records were > migrating properly. > > > > Patrick Galligan > > Rockefeller Archive Center > > Assistant Digital Archivist > > 914-366-6386 > > > > *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto: > archivesspace_users_group-bounces at lyralists.lyrasis.org] *On Behalf Of *Nathan > Stevens > *Sent:* Monday, August 25, 2014 8:40 AM > > *To:* Archivesspace Users Group > *Subject:* Re: [Archivesspace_Users_Group] Conditions Governing Access > Notes EAD export > > > > Hi Patrick, > > Can you tell me what records are you are seeing restrictions_apply values > not migrating correctly? I suspect this is a bug in the migration tool > which needs to be fixed. > > > > On Sun, Aug 24, 2014 at 1:39 PM, Galligan, Patrick > wrote: > > Hi all, > > > > We were set to go live with AS next week, but in our testing of 1.09, we > discovered that no Conditions Governing Access notes were exporting in the > EAD. As a DACs requirement, it would is vitally important that these notes > export as regular. I have seen no mention of this on the PT or on > listservs. It?s a fairly large road block for us. > > > > Additionally, when you select to have all resource records publish during > migration from AT to AS, sets all ?Restrictions?? values to 0. We?d rather > not lose all of our restrictions_apply work moving forward. > > > > Thanks, > > > > Patrick Galligan > > Rockefeller Archive Center > > Assistant Digital Archivist > > 914-366-6386 > > > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > > > > -- > Nathan Stevens > Programmer/Analyst > Digital Library Technology Services > New York University > > 1212-998-2653 > ns96 at nyu.edu > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -- Nathan Stevens Programmer/Analyst Digital Library Technology Services New York University 1212-998-2653 ns96 at nyu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From AFernandez-Keys at imamuseum.org Mon Aug 25 11:25:43 2014 From: AFernandez-Keys at imamuseum.org (Alba Fernandez-Keys) Date: Mon, 25 Aug 2014 15:25:43 +0000 Subject: [Archivesspace_Users_Group] Institutions using Piction (DAM) In-Reply-To: References: Message-ID: Good morning- We are hoping to be able to integrate Piction (piction.com), our digital asset management system, as we transition to ASpace. Are there are any other institutions on this list using Piction? We are planning to set up a time to talk to Piction developers in the near future and would like to include others in the conversation. If you are interested in participating please contact me via the list or at the e-mail address below. Thank you, Alba Alba Fern?ndez-Keys Head of Libraries & Archives Indianapolis Museum of Art 4000 Michigan Road Indianapolis, IN 46208-3326 T 317-923-1331 x547 F 317-931-1978 afernandez-keys at imamuseum.org http://www.imamuseum.org ________________________________ This email message is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact Alba Fernandez-Keys by reply email and destroy all copies of the original message. -------------- next part -------------- An HTML attachment was scrubbed... URL: From Kevin.Clair at du.edu Mon Aug 25 18:33:18 2014 From: Kevin.Clair at du.edu (Kevin Clair) Date: Mon, 25 Aug 2014 22:33:18 +0000 Subject: [Archivesspace_Users_Group] approaches to adding buildings in ArchivesSpace Message-ID: <1F1E72103798F04D96C355B296D7C61B3A2363@MB4-STM.du.edu> Hello, We've just begun production work in ArchivesSpace, and some questions have arisen among our catalogers about how we're going to add buildings, parks, and other features of the built environment as subject terms. My preference is to add them as Subjects and disambiguate them that way if they share a name with a Corporate Entity-for example, having the subject term "Penrose Library (Building : Denver, Colo.)" for the building, but "Penrose Library (Denver, Colo.)" as the Agent. The only concern with that approach is that if we did a MARCXML export of a collection, any subjects like that would be exported as 650 fields, instead of 610 fields as they should be. I'm interested in how others have approached this. A possible solution would be to add a new value to Subject Term Type for features of the built environment, but that doesn't look like something I can do on my own. thanks! -k -------------- next part -------------- An HTML attachment was scrubbed... URL: From ns96 at nyu.edu Tue Aug 26 10:10:33 2014 From: ns96 at nyu.edu (Nathan Stevens) Date: Tue, 26 Aug 2014 10:10:33 -0400 Subject: [Archivesspace_Users_Group] Conditions Governing Access Notes EAD export In-Reply-To: References: Message-ID: Hey Patrick, Attached is the updated plugin [v1.0.9.4 (08-25-2014)] which should fix this issue. Test and let us know if it does so we can post to the public area. Thanks. On Sun, Aug 24, 2014 at 1:39 PM, Galligan, Patrick wrote: > Hi all, > > > > We were set to go live with AS next week, but in our testing of 1.09, we > discovered that no Conditions Governing Access notes were exporting in the > EAD. As a DACs requirement, it would is vitally important that these notes > export as regular. I have seen no mention of this on the PT or on > listservs. It?s a fairly large road block for us. > > > > Additionally, when you select to have all resource records publish during > migration from AT to AS, sets all ?Restrictions?? values to 0. We?d rather > not lose all of our restrictions_apply work moving forward. > > > > Thanks, > > > > Patrick Galligan > > Rockefeller Archive Center > > Assistant Digital Archivist > > 914-366-6386 > > > > _______________________________________________ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group at lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > > -- Nathan Stevens Programmer/Analyst Digital Library Technology Services New York University 1212-998-2653 ns96 at nyu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: scriptAT.zip Type: application/zip Size: 230424 bytes Desc: not available URL: From david at bookbindersmuseum.org Wed Aug 27 00:29:23 2014 From: david at bookbindersmuseum.org (David Eves) Date: Tue, 26 Aug 2014 21:29:23 -0700 Subject: [Archivesspace_Users_Group] Estimated server specification for hosting service Message-ID: Could someone give me some guidance on the specifications for the server/host required to run an ArchivesSpace instance? I'm pricing various Linux hosting services, and need to decide which service tier will be required. I'm looking for - an approximate "best" memory size and - some way to estimate the growth rate for storage so I can select the correct service plans for us to start processing. I see in the Installation Guide that "At least 1024 MB RAM" is recommended, but is this a 'more would be better' situation? The defaults in the start script "archivesspace.sh" set the JVM Max Heap to 1024m and PermHeap to 256m so I am guessing that would mean the next tier host memory size of 2GB Ram would be better. Is this a correct assumption? And is there a back-of-the-envelope calculation for predicting the rate that disk storage requirements will grow? I'm planning on running with a MySQL backend. Thanks in advance for any advice. David Eves -------------- next part -------------- An HTML attachment was scrubbed... URL: From Chris.Fitzpatrick at lyrasis.org Wed Aug 27 07:32:43 2014 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Wed, 27 Aug 2014 11:32:43 +0000 Subject: [Archivesspace_Users_Group] Estimated server specification for hosting service In-Reply-To: References: Message-ID: <1409139162755.66377@lyrasis.org> Hi Dave, Ha, well "best" is always "biggest", right? We have some servers with just 1G RAM with the max heap at 512M..it works fine, but you'll notice the sluggishness. I think the best options around are still the 2G $20/month plans that Digital Ocean and Linode offer. You can also try out the 1G $10/month plan and bump up if you need to... Also, if you're going to do a migration, it's actually a good idea to start with a bigger server ( especially more cores ) then scale it down after you've migrated from AT or Archon. The migration will hit your server more than you'll probably ever see in normal use ( unless you're collection goes viral or something...). In terms of storage, the biggest things are actually the log files and backups. You can modify your retention plan and move those off the server ( for example, zip them up and scp them to another location ). But if you go with the Linode or DO options, you'll get about 40G SSD, which will be way more than you'll ever need in terms of storage. b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of David Eves Sent: Wednesday, August 27, 2014 6:29 AM To: ArchivesSpaceUsersGroup Subject: [Archivesspace_Users_Group] Estimated server specification for hosting service Could someone give me some guidance on the specifications for the server/host required to run an ArchivesSpace instance? I'm pricing various Linux hosting services, and need to decide which service tier will be required. I'm looking for - an approximate "best" memory size and - some way to estimate the growth rate for storage so I can select the correct service plans for us to start processing. I see in the Installation Guide that "At least 1024 MB RAM" is recommended, but is this a 'more would be better' situation? The defaults in the start script "archivesspace.sh" set the JVM Max Heap to 1024m and PermHeap to 256m so I am guessing that would mean the next tier host memory size of 2GB Ram would be better. Is this a correct assumption? And is there a back-of-the-envelope calculation for predicting the rate that disk storage requirements will grow? I'm planning on running with a MySQL backend. Thanks in advance for any advice. David Eves > -------------- next part -------------- An HTML attachment was scrubbed... URL: From dsimmons at siu.edu Wed Aug 27 11:55:20 2014 From: dsimmons at siu.edu (Douglas James Simmons) Date: Wed, 27 Aug 2014 15:55:20 +0000 Subject: [Archivesspace_Users_Group] translation missing: en.brand.welcome_message Message-ID: I followed the instructions at: https://github.com/archivesspace/archivesspace/wiki/Customizing-&-Theming-ArchivesSpace trying to change "Welcome to Archivesspace" to "Special Collections Research Center Archives Online" I created the specified file archivesspace/plugins/local/public/locales/en.yml as follows: en: brand: title: My Archive home: Home welcome_message: Special Collections Research Center Archives Online I restarted the server, and now I get "translation missing: en.brand.welcome_message" on the front page. Any ideas? Doug Simmons Procedures and Systems Analyst II MORRIS LIBRARY - SYSTEMS MAIL CODE 6632 SOUTHERN ILLINOIS UNIVERSITY 605 AGRICULTURE DRIVE CARBONDALE, ILLINOIS? 62901 dsimmons at lib.siu.edu P: 618/453-1026 F: 618/453-3031 LIB.SIU.EDU From dsimmons at siu.edu Wed Aug 27 15:48:34 2014 From: dsimmons at siu.edu (Douglas James Simmons) Date: Wed, 27 Aug 2014 19:48:34 +0000 Subject: [Archivesspace_Users_Group] translation missing: en.brand.welcome_message Message-ID: It has been pointed out that I should ensure my local plugins are enabled in config.rb, and I did confirm this. -----Original Message----- From: Douglas James Simmons Sent: Wednesday, August 27, 2014 10:55 AM To: Archivesspace Users Group (archivesspace_users_group at lyralists.lyrasis.org) Subject: translation missing: en.brand.welcome_message I followed the instructions at: https://github.com/archivesspace/archivesspace/wiki/Customizing-&-Theming-ArchivesSpace trying to change "Welcome to Archivesspace" to "Special Collections Research Center Archives Online" I created the specified file archivesspace/plugins/local/public/locales/en.yml as follows: en: brand: title: My Archive home: Home welcome_message: Special Collections Research Center Archives Online I restarted the server, and now I get "translation missing: en.brand.welcome_message" on the front page. Any ideas? Doug Simmons Procedures and Systems Analyst II MORRIS LIBRARY - SYSTEMS MAIL CODE 6632 SOUTHERN ILLINOIS UNIVERSITY 605 AGRICULTURE DRIVE CARBONDALE, ILLINOIS? 62901 dsimmons at lib.siu.edu P: 618/453-1026 F: 618/453-3031 LIB.SIU.EDU From HurtT at easternct.edu Thu Aug 28 09:41:18 2014 From: HurtT at easternct.edu (Hurt, Tara (Library)) Date: Thu, 28 Aug 2014 13:41:18 +0000 Subject: [Archivesspace_Users_Group] ArchiveSpace Platform Question Message-ID: Good morning. We have been having some trouble running Archive Space on a Windows 2008 server. Due to continuing problems within our networking environment, we are now investigating the possibility of installing it on a local Windows 7 workstation. Does anyone has experience with this? Has anyone done this? If so do you have any tips on how to do the installation? Thank you. Tara Hurt University Archivist Head Archives & Special Collections Eastern Connecticut State University -------------- next part -------------- An HTML attachment was scrubbed... URL: From Chris.Fitzpatrick at lyrasis.org Fri Aug 29 07:34:49 2014 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Fri, 29 Aug 2014 11:34:49 +0000 Subject: [Archivesspace_Users_Group] translation missing: en.brand.welcome_message In-Reply-To: References: Message-ID: <1409312088427.75332@lyrasis.org> Hi Doug, Yes, the title, home, and welcome_message need to be children nested in brand, not as siblings. Like: en: brand: title: My Archive home: Home welcome_message: Special Collections Research Center Archives Online Try that... b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Douglas James Simmons Sent: Wednesday, August 27, 2014 5:55 PM To: Archivesspace Users Group (archivesspace_users_group at lyralists.lyrasis.org) Subject: [Archivesspace_Users_Group] translation missing: en.brand.welcome_message I followed the instructions at: https://github.com/archivesspace/archivesspace/wiki/Customizing-&-Theming-ArchivesSpace trying to change "Welcome to Archivesspace" to "Special Collections Research Center Archives Online" I created the specified file archivesspace/plugins/local/public/locales/en.yml as follows: en: brand: title: My Archive home: Home welcome_message: Special Collections Research Center Archives Online I restarted the server, and now I get "translation missing: en.brand.welcome_message" on the front page. Any ideas? Doug Simmons Procedures and Systems Analyst II MORRIS LIBRARY - SYSTEMS MAIL CODE 6632 SOUTHERN ILLINOIS UNIVERSITY 605 AGRICULTURE DRIVE CARBONDALE, ILLINOIS 62901 dsimmons at lib.siu.edu P: 618/453-1026 F: 618/453-3031 LIB.SIU.EDU _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group From Chris.Fitzpatrick at lyrasis.org Fri Aug 29 09:10:00 2014 From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick) Date: Fri, 29 Aug 2014 13:10:00 +0000 Subject: [Archivesspace_Users_Group] ArchiveSpace Platform Question In-Reply-To: References: Message-ID: <1409317799197.56280@lyrasis.org> Hi Tara, So, just to check, the issue you had on Windows 2008 server were related to your network? On a Windows 7 desktop, the setup is pretty much the same. You'll need to have java installed and MySQL for the database ( unless you're using a remote MySQL server, which in that case you'll need to make sure the firewall is open ) . If you're wanting to have it run as a service, I think most Windows folks have found deploying with Tomcat to be the best option....otherwise, you can just launch the application as needed. Let me know if you have any questions... best, chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Hurt, Tara (Library) Sent: Thursday, August 28, 2014 3:41 PM To: archivesspace_users_group at lyralists.lyrasis.org Subject: [Archivesspace_Users_Group] ArchiveSpace Platform Question Good morning. We have been having some trouble running Archive Space on a Windows 2008 server. Due to continuing problems within our networking environment, we are now investigating the possibility of installing it on a local Windows 7 workstation. Does anyone has experience with this? Has anyone done this? If so do you have any tips on how to do the installation? Thank you. Tara Hurt University Archivist Head Archives & Special Collections Eastern Connecticut State University -------------- next part -------------- An HTML attachment was scrubbed... URL: From dsimmons at siu.edu Fri Aug 29 10:34:11 2014 From: dsimmons at siu.edu (Douglas James Simmons) Date: Fri, 29 Aug 2014 14:34:11 +0000 Subject: [Archivesspace_Users_Group] translation missing: en.brand.welcome_message In-Reply-To: <1409312088427.75332@lyrasis.org> References: <1409312088427.75332@lyrasis.org> Message-ID: <03a0edb9ed024dbba130418b878737f1@it-excmb3.ad.siu.edu> Apologies, but I don't understand the difference between that and what I used aside from indentation. Is indentation functional rather than just aesthetic? -----Original Message----- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Friday, August 29, 2014 6:35 AM To: Archivesspace Users Group (archivesspace_users_group at lyralists.lyrasis.org) Subject: Re: [Archivesspace_Users_Group] translation missing: en.brand.welcome_message Hi Doug, Yes, the title, home, and welcome_message need to be children nested in brand, not as siblings. Like: en: brand: title: My Archive home: Home welcome_message: Special Collections Research Center Archives Online Try that... b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Douglas James Simmons Sent: Wednesday, August 27, 2014 5:55 PM To: Archivesspace Users Group (archivesspace_users_group at lyralists.lyrasis.org) Subject: [Archivesspace_Users_Group] translation missing: en.brand.welcome_message I followed the instructions at: https://github.com/archivesspace/archivesspace/wiki/Customizing-&-Theming-ArchivesSpace trying to change "Welcome to Archivesspace" to "Special Collections Research Center Archives Online" I created the specified file archivesspace/plugins/local/public/locales/en.yml as follows: en: brand: title: My Archive home: Home welcome_message: Special Collections Research Center Archives Online I restarted the server, and now I get "translation missing: en.brand.welcome_message" on the front page. Any ideas? Doug Simmons Procedures and Systems Analyst II MORRIS LIBRARY - SYSTEMS MAIL CODE 6632 SOUTHERN ILLINOIS UNIVERSITY 605 AGRICULTURE DRIVE CARBONDALE, ILLINOIS 62901 dsimmons at lib.siu.edu P: 618/453-1026 F: 618/453-3031 LIB.SIU.EDU _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group From acschindler at unomaha.edu Fri Aug 29 17:09:24 2014 From: acschindler at unomaha.edu (Amy Schindler) Date: Fri, 29 Aug 2014 21:09:24 +0000 Subject: [Archivesspace_Users_Group] ArchivesSpace training - November 6-7 - Omaha Message-ID: <5f6be5ed63554ce3ac278e38dca113ac@BY2PR07MB535.namprd07.prod.outlook.com> Good afternoon, A two day, hands-on training session by ArchivesSpace staff at the University of Nebraska Omaha is planned for November 6-7, 2014. We have a number of seats available for folks from other institutions. The per person fee will be not more than $250. If you are potentially interested in attending, please contact me by September 12th to express interest or to make further inquiries. Regards, Amy Amy C. Schindler Director, Archives & Special Collections Dr. C.C. and Mabel L. Criss Library University of Nebraska Omaha 402-554-6046 acschindler at unomaha.edu **Archives & Special Collections will be undergoing renovations during summer 2014 and advance appointments are required to use the collection. Information is available on our website or contact us for assistance. ** [Media:UniversityCommunications:Graphic Design:Brand tools:Logos- UNO:Vector files:Lock-up:Lockup-color on white backgrnd.eps] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 5546 bytes Desc: image002.png URL: From nwright at athenslibrary.org Sat Aug 30 09:13:55 2014 From: nwright at athenslibrary.org (nwright at athenslibrary.org) Date: Sat, 30 Aug 2014 09:13:55 -0400 (EDT) Subject: [Archivesspace_Users_Group] =?utf-8?q?translation_missing=3A_en?= =?utf-8?q?=2Ebrand=2Ewelcome=5Fmessage?= In-Reply-To: <03a0edb9ed024dbba130418b878737f1@it-excmb3.ad.siu.edu> References: <1409312088427.75332@lyrasis.org> <03a0edb9ed024dbba130418b878737f1@it-excmb3.ad.siu.edu> Message-ID: <1409404435.92779602@mail.athenslibrary.org> Hi Doug, I just did this a week or two ago, and got the same message you did. I researched online, and discovered that the ruby on rails convention is two spaces, and that using tab will mess up the code: [ http://www.caliban.org/ruby/rubyguide.shtml#indentation ]( http://www.caliban.org/ruby/rubyguide.shtml#indentation ) I was using tab, and once I cleared that out, my code over-ride worked. But yes, the indentation is significant. It's apparently part of the ruby on rails syntax. I don't have an explanation for why since I'm not a strong coder in anything but html. :-) -Natalie -----Original Message----- From: "Douglas James Simmons" Sent: Friday, August 29, 2014 10:34am To: "Archivesspace Users Group" Subject: Re: [Archivesspace_Users_Group] translation missing: en.brand.welcome_message Apologies, but I don't understand the difference between that and what I used aside from indentation. Is indentation functional rather than just aesthetic? -----Original Message----- From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick Sent: Friday, August 29, 2014 6:35 AM To: Archivesspace Users Group (archivesspace_users_group at lyralists.lyrasis.org) Subject: Re: [Archivesspace_Users_Group] translation missing: en.brand.welcome_message Hi Doug, Yes, the title, home, and welcome_message need to be children nested in brand, not as siblings. Like: en: brand: title: My Archive home: Home welcome_message: Special Collections Research Center Archives Online Try that... b,chris. Chris Fitzpatrick | Developer, ArchivesSpace Skype: chrisfitzpat | Phone: 918.236.6048 http://archivesspace.org/ ________________________________________ From: archivesspace_users_group-bounces at lyralists.lyrasis.org on behalf of Douglas James Simmons Sent: Wednesday, August 27, 2014 5:55 PM To: Archivesspace Users Group (archivesspace_users_group at lyralists.lyrasis.org) Subject: [Archivesspace_Users_Group] translation missing: en.brand.welcome_message I followed the instructions at: https://github.com/archivesspace/archivesspace/wiki/Customizing-&-Theming-ArchivesSpace trying to change "Welcome to Archivesspace" to "Special Collections Research Center Archives Online" I created the specified file archivesspace/plugins/local/public/locales/en.yml as follows: en: brand: title: My Archive home: Home welcome_message: Special Collections Research Center Archives Online I restarted the server, and now I get "translation missing: en.brand.welcome_message" on the front page. Any ideas? Doug Simmons Procedures and Systems Analyst II MORRIS LIBRARY - SYSTEMS MAIL CODE 6632 SOUTHERN ILLINOIS UNIVERSITY 605 AGRICULTURE DRIVE CARBONDALE, ILLINOIS 62901 dsimmons at lib.siu.edu P: 618/453-1026 F: 618/453-3031 LIB.SIU.EDU _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group _______________________________________________ Archivesspace_Users_Group mailing list Archivesspace_Users_Group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group Librarian & Webmaster Athens Regional Library System 706-613-3650 ext 310 -------------- next part -------------- An HTML attachment was scrubbed... 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