From cdibella at ias.edu  Tue Apr  1 08:48:09 2014
From: cdibella at ias.edu (Christine Di Bella)
Date: Tue, 01 Apr 2014 08:48:09 -0400 (EDT)
Subject: [Archivesspace_Users_Group] (AT to ASpace Migration -- Digital
	Object Date Label
Message-ID: <0d0f2069.000004e8.00000007@LHLSANXC.itg.ias.edu>

I agree, particularly since in the case of records migrated from AT,
Creation Date is what's most likely to be in that field.

 

Christine

Christine Di Bella
Archivist
Shelby White and Leon Levy Archives Center
Institute for Advanced Study
Einstein Drive 
Princeton, NJ  08540 
Email :  <mailto:cdibella at ias.edu> cdibella at ias.edu
Phone: 609-734-8368
Website : http://library.ias.edu/archives

 

 

From: archivesspace_users_group-bounces at lyralists.lyrasis.org
[mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf
Of Galligan, Patrick
Sent: Monday, March 31, 2014 4:24 PM
To: archivesspace_users_group at lyralists.lyrasis.org
Subject: [Archivesspace_Users_Group] (no subject)

 

Nathan,

 

I'd default to Creation Date. DACS can be wishy-washy, but more often than
not, dates refer to the creation date.

 

Patrick Galligan

Rockefeller Archives Center

Assistant Digital Archivist

914-366-6386

 

From: Nathan Stevens <ns96 at nyu.edu>

To: Archivesspace Users Group

      <archivesspace_users_group at lyralists.lyrasis.org>

Subject: Re: [Archivesspace_Users_Group] AT to ASpace Migration --

      Digital Object Date Label

Message-ID:

      <CADi=b=M=8vNT_SVfqRcQdYJzfeSvznuP0BE8T14aUirM0Ku_zw at mail.gmail.com>

Content-Type: text/plain; charset="iso-8859-1"

 

What should the default be for Digital Object? Creation instead of
Digitize?

 

 

On Mon, Mar 31, 2014 at 1:08 PM, Christine Di Bella
<cdibella at ias.edu>wrote:

 

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From rirwin at middlebury.edu  Thu Apr 10 12:08:28 2014
From: rirwin at middlebury.edu (Irwin, Rebekah L.)
Date: Thu, 10 Apr 2014 16:08:28 +0000
Subject: [Archivesspace_Users_Group] recommendations for printers and label
	stock for ArchivesSpace
Message-ID: <CF6AC37B.CE983%rirwin@middlebury.edu>

Hello?

Has anyone had particularly good experience with specific printer models and label stock when exporting labels from ArchivesSpace?
We have the opportunity to upgrade our printer (which has never done a particularly good job with foil-backed labels) and we wondered if anyone had favorites. We don't have any real labels in ArchivesSpace to print (we will be summer or fall.)

Thanks,

Rebekah

Rebekah Irwin
Director of Collections & Archives
Middlebury College
Middlebury, Vermont
802.443.3028



From cconrady at mnmilitarymuseum.org  Sun Apr 13 14:14:58 2014
From: cconrady at mnmilitarymuseum.org (Conrady, Chad)
Date: Sun, 13 Apr 2014 13:14:58 -0500
Subject: [Archivesspace_Users_Group] error with creation of new resource
Message-ID: <CABFc6C6=cB55bVKiSTY3WNBU+f7xcBxuPBScy3-SA51Jx87bGA@mail.gmail.com>

Hi Everyone,
I received an error when I tried to save a basic new resource, stating:
"translation missing: en.no key - Database integrity constraint conflict:
Java::ComMysqlJdbcExceptionsJdbc4::MySQLSyntaxErrorException: Unknown
column 'notes' in 'field list' ".

 I'm not sure if it's a bug or an error from upgrading ArchivesSpace. Has
anyone had this happen to them as well?

Best regards,

Chad

-- 
Chad Conrady, CA
Archivist
Military Historical Society of Minnesota/MN Military Museum
cconrady at mnmilitarymuseum.org<https://profiles.google.com/?hl=en&tab=mX&authuser=2>
www.mnmilitarymuseum.org
Facebook: www.facebook.com/MinnesotaMilitaryMuseum
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From flemingj at uncw.edu  Mon Apr 14 13:32:18 2014
From: flemingj at uncw.edu (Fleming, Jason)
Date: Mon, 14 Apr 2014 13:32:18 -0400
Subject: [Archivesspace_Users_Group] Archon export isn't working,
 will the migration tool not work as well?
Message-ID: <1BB45AE37908DF40B3C2FAB9665E09453F2582EFC3@uncwexmb1.dcs.uncw.edu>

Hello, 

We have been attempting to export from our current Archon instance using the export capability in the Archon: Database Management section.

Every time we try to export something we get a zip file containing nothing. 

Will the migration tool work irrespective of this fault, or do we need to spend time figuring out why this isn't working right now?

thanks,


-Jason

----------------------------------------------------------------
Jason Fleming
Information Technology Librarian

601 South College Road |?Wilmington, NC? 28403-5990
T: 910-962-2675?|?flemingj at uncw.edu
http://library.uncw.edu 




-----Original Message-----
From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Joan Curbow
Sent: Friday, March 28, 2014 4:35 PM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Inconsistent Accession Identifer display

I noticed that, too, and asked about it. The designers are aware of this glitch and have plans to remove the identifier (with the annoying comma separation) from the title display. At some point.

-----Original Message-----
From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Rush, Michael
Sent: Friday, March 28, 2014 2:31 PM
To: Archivesspace_Users_Group at lyralists.lyrasis.org
Subject: [Archivesspace_Users_Group] Inconsistent Accession Identifer display

All,

I've noticed that way in which multi-part accession identifiers is displayed is inconsistent.  

First, the segments of the accession number display as part of the accession title, both in the title column in any list of accessions and across the top of the accession record.  I personally don't think the identifier should be included in the accession title in this way, but it's confusing because the identifier segments are separated by commas in that context.  In the Identifier column of a list of accessions, the segments are separated by dashes.  

I think it would be helpful to display accession identifiers more consistently.  My personal preference would be to remove them from displays of accession titles altogether, but if the community consensus is to keep them there, they should be consistent with display elsewhere and dash-separated.

Has anyone else noticed this?  Thoughts?

Mike

_____________________________________
Michael Rush
Accessioning Archivist
Beinecke Rare Book and Manuscript Library Yale University
203-432-8123

The Beinecke Rare Book and Manuscript Library will close for a major renovation in May 2015, reopening in August 2016. ?We will maintain a reading room in Sterling Memorial Library during this time, but access to various collections will be limited as early as April 2014 while we prepare for closure. For details, please visit?our renovation website at http://beineckelibraryrenovation.yale.edu/. 


_______________________________________________
Archivesspace_Users_Group mailing list
Archivesspace_Users_Group at lyralists.lyrasis.org
http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
_______________________________________________
Archivesspace_Users_Group mailing list
Archivesspace_Users_Group at lyralists.lyrasis.org
http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group




From prom at illinois.edu  Mon Apr 14 13:41:07 2014
From: prom at illinois.edu (Prom, Christopher John)
Date: Mon, 14 Apr 2014 17:41:07 +0000
Subject: [Archivesspace_Users_Group] Archon export isn't working,
 will the migration tool not work as well?
In-Reply-To: <1BB45AE37908DF40B3C2FAB9665E09453F2582EFC3@uncwexmb1.dcs.uncw.edu>
References: <1BB45AE37908DF40B3C2FAB9665E09453F2582EFC3@uncwexmb1.dcs.uncw.edu>
Message-ID: <B3C123BB-BFA2-4EF4-85B1-851D7784844D@illinois.edu>

Jason,

The migration tool does not need this export feature to do its work, it is independent of the database management tools in Archon proper.

Chris Prom

On Apr 14, 2014, at 12:32 PM, Fleming, Jason <flemingj at uncw.edu> wrote:

> Hello, 
> 
> We have been attempting to export from our current Archon instance using the export capability in the Archon: Database Management section.
> 
> Every time we try to export something we get a zip file containing nothing. 
> 
> Will the migration tool work irrespective of this fault, or do we need to spend time figuring out why this isn't working right now?
> 
> thanks,
> 
> 
> -Jason
> 
> ----------------------------------------------------------------
> Jason Fleming
> Information Technology Librarian
> 
> 601 South College Road | Wilmington, NC  28403-5990
> T: 910-962-2675 | flemingj at uncw.edu
> http://library.uncw.edu 
> 
> 
> 
> 
> -----Original Message-----
> From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Joan Curbow
> Sent: Friday, March 28, 2014 4:35 PM
> To: Archivesspace Users Group
> Subject: Re: [Archivesspace_Users_Group] Inconsistent Accession Identifer display
> 
> I noticed that, too, and asked about it. The designers are aware of this glitch and have plans to remove the identifier (with the annoying comma separation) from the title display. At some point.
> 
> -----Original Message-----
> From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Rush, Michael
> Sent: Friday, March 28, 2014 2:31 PM
> To: Archivesspace_Users_Group at lyralists.lyrasis.org
> Subject: [Archivesspace_Users_Group] Inconsistent Accession Identifer display
> 
> All,
> 
> I've noticed that way in which multi-part accession identifiers is displayed is inconsistent.  
> 
> First, the segments of the accession number display as part of the accession title, both in the title column in any list of accessions and across the top of the accession record.  I personally don't think the identifier should be included in the accession title in this way, but it's confusing because the identifier segments are separated by commas in that context.  In the Identifier column of a list of accessions, the segments are separated by dashes.  
> 
> I think it would be helpful to display accession identifiers more consistently.  My personal preference would be to remove them from displays of accession titles altogether, but if the community consensus is to keep them there, they should be consistent with display elsewhere and dash-separated.
> 
> Has anyone else noticed this?  Thoughts?
> 
> Mike
> 
> _____________________________________
> Michael Rush
> Accessioning Archivist
> Beinecke Rare Book and Manuscript Library Yale University
> 203-432-8123
> 
> The Beinecke Rare Book and Manuscript Library will close for a major renovation in May 2015, reopening in August 2016.  We will maintain a reading room in Sterling Memorial Library during this time, but access to various collections will be limited as early as April 2014 while we prepare for closure. For details, please visit our renovation website at http://beineckelibraryrenovation.yale.edu/. 
> 
> 
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
> 
> 
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group



From flemingj at uncw.edu  Mon Apr 14 13:41:55 2014
From: flemingj at uncw.edu (Fleming, Jason)
Date: Mon, 14 Apr 2014 13:41:55 -0400
Subject: [Archivesspace_Users_Group] Archon export isn't working,
 will the migration tool not work as well?
In-Reply-To: <B3C123BB-BFA2-4EF4-85B1-851D7784844D@illinois.edu>
References: <1BB45AE37908DF40B3C2FAB9665E09453F2582EFC3@uncwexmb1.dcs.uncw.edu>
	<B3C123BB-BFA2-4EF4-85B1-851D7784844D@illinois.edu>
Message-ID: <1BB45AE37908DF40B3C2FAB9665E09453F2582EFDC@uncwexmb1.dcs.uncw.edu>

Chris,

That is good to hear, thank you

Jason

-----Original Message-----
From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Prom, Christopher John
Sent: Monday, April 14, 2014 1:41 PM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Archon export isn't working, will the migration tool not work as well?

Jason,

The migration tool does not need this export feature to do its work, it is independent of the database management tools in Archon proper.

Chris Prom

On Apr 14, 2014, at 12:32 PM, Fleming, Jason <flemingj at uncw.edu> wrote:

> Hello,
> 
> We have been attempting to export from our current Archon instance using the export capability in the Archon: Database Management section.
> 
> Every time we try to export something we get a zip file containing nothing. 
> 
> Will the migration tool work irrespective of this fault, or do we need to spend time figuring out why this isn't working right now?
> 
> thanks,
> 
> 
> -Jason
> 
> ----------------------------------------------------------------
> Jason Fleming
> Information Technology Librarian
> 
> 601 South College Road | Wilmington, NC  28403-5990
> T: 910-962-2675 | flemingj at uncw.edu
> http://library.uncw.edu
> 
> 
> 
> 
> -----Original Message-----
> From: archivesspace_users_group-bounces at lyralists.lyrasis.org 
> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On 
> Behalf Of Joan Curbow
> Sent: Friday, March 28, 2014 4:35 PM
> To: Archivesspace Users Group
> Subject: Re: [Archivesspace_Users_Group] Inconsistent Accession 
> Identifer display
> 
> I noticed that, too, and asked about it. The designers are aware of this glitch and have plans to remove the identifier (with the annoying comma separation) from the title display. At some point.
> 
> -----Original Message-----
> From: archivesspace_users_group-bounces at lyralists.lyrasis.org 
> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On 
> Behalf Of Rush, Michael
> Sent: Friday, March 28, 2014 2:31 PM
> To: Archivesspace_Users_Group at lyralists.lyrasis.org
> Subject: [Archivesspace_Users_Group] Inconsistent Accession Identifer 
> display
> 
> All,
> 
> I've noticed that way in which multi-part accession identifiers is displayed is inconsistent.  
> 
> First, the segments of the accession number display as part of the accession title, both in the title column in any list of accessions and across the top of the accession record.  I personally don't think the identifier should be included in the accession title in this way, but it's confusing because the identifier segments are separated by commas in that context.  In the Identifier column of a list of accessions, the segments are separated by dashes.  
> 
> I think it would be helpful to display accession identifiers more consistently.  My personal preference would be to remove them from displays of accession titles altogether, but if the community consensus is to keep them there, they should be consistent with display elsewhere and dash-separated.
> 
> Has anyone else noticed this?  Thoughts?
> 
> Mike
> 
> _____________________________________
> Michael Rush
> Accessioning Archivist
> Beinecke Rare Book and Manuscript Library Yale University
> 203-432-8123
> 
> The Beinecke Rare Book and Manuscript Library will close for a major renovation in May 2015, reopening in August 2016.  We will maintain a reading room in Sterling Memorial Library during this time, but access to various collections will be limited as early as April 2014 while we prepare for closure. For details, please visit our renovation website at http://beineckelibraryrenovation.yale.edu/. 
> 
> 
> _______________________________________________
> Archivesspace_Users_Group mailing list 
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_grou
> p _______________________________________________
> Archivesspace_Users_Group mailing list 
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_grou
> p
> 
> 
> _______________________________________________
> Archivesspace_Users_Group mailing list 
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_grou
> p

_______________________________________________
Archivesspace_Users_Group mailing list
Archivesspace_Users_Group at lyralists.lyrasis.org
http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group




From sseltzer at uci.edu  Mon Apr 14 13:59:02 2014
From: sseltzer at uci.edu (Sara Seltzer)
Date: Mon, 14 Apr 2014 10:59:02 -0700
Subject: [Archivesspace_Users_Group] Agent Records Questions
Message-ID: <534C21E6.9070809@uci.edu>

Hello,

Using ASpace v1.0.7.1, I've noticed a couple of issues that are still 
happening with agent records.  Names continue to display in direct order 
even when the default is set to inverted (they also export in direct 
order in EAD files), and the primary part of name automatically 
populates the Contact Name field when data is migrated from AT.  Have 
user stories been filed for these issues?

Thanks,

Sara

-- 
Sara Seltzer
Archivist
Special Collections and Archives
University of California, Irvine Libraries
949.824.9027
http://special.lib.uci.edu



From brad.westbrook at lyrasis.org  Mon Apr 14 14:30:46 2014
From: brad.westbrook at lyrasis.org (Brad Westbrook)
Date: Mon, 14 Apr 2014 18:30:46 +0000
Subject: [Archivesspace_Users_Group] Agent Records Questions
In-Reply-To: <534C21E6.9070809@uci.edu>
References: <534C21E6.9070809@uci.edu>
Message-ID: <2e64a0813f694a7294acda4090d3e0c3@BLUPR08MB102.namprd08.prod.outlook.com>

Hi, Sara,



User stories have been filed and completed for several aspects of name records, including importing names in indirect order when possible.  The particular user story pertaining to order of name when imported is:  https://www.pivotaltracker.com/story/show/65475942.



See also:



https://www.pivotaltracker.com/story/show/65477970  (changing "Inverted" to "Indirect")



https://www.pivotaltracker.com/story/show/64190548   (enforce uniqueness of agents/names)



https://www.pivotaltracker.com/story/show/64190600  (minimizing the creation of duplicate agent records)



https://www.pivotaltracker.com/story/show/64190840  (minimizing the creation of duplicate name variants)



https://www.pivotaltracker.com/story/show/64190496 (designating authoritative form of agent name)



https://www.pivotaltracker.com/story/show/64191000 (designating display form of agent name form)



https://www.pivotaltracker.com/story/show/64190528  and https://www.pivotaltracker.com/story/show/52156429  (relaxing requirement for authority, source, or rules for agent name form variants)



These additions will appear in the next public release of ArchivesSpace.  That release has been delayed for a week or two while we investigate and fix a few problems recently reported.



Let us know if you have questions about these stories, or any others to be included in the next release.  You can view all of them at https://www.pivotaltracker.com/s/projects/386247.



Cheers,



Brad W.

Bradley D. Westbrook
Program Manager
brad.westbrook at lyrasis.org<mailto:brad at archivesspace.org>
800.999.8558 x2910
678.235.2910
bradley_d_westbrook (Skype)
[cid:image003.png at 01CE734E.FD759D30]






-----Original Message-----
From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Sara Seltzer
Sent: Monday, April 14, 2014 1:59 PM
To: Archivesspace_Users_Group at lyralists.lyrasis.org
Subject: [Archivesspace_Users_Group] Agent Records Questions



Hello,



Using ASpace v1.0.7.1, I've noticed a couple of issues that are still happening with agent records.  Names continue to display in direct order even when the default is set to inverted (they also export in direct order in EAD files), and the primary part of name automatically populates the Contact Name field when data is migrated from AT.  Have user stories been filed for these issues?



Thanks,



Sara



--

Sara Seltzer

Archivist

Special Collections and Archives

University of California, Irvine Libraries

949.824.9027

http://special.lib.uci.edu



_______________________________________________

Archivesspace_Users_Group mailing list

Archivesspace_Users_Group at lyralists.lyrasis.org<mailto:Archivesspace_Users_Group at lyralists.lyrasis.org>

http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
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From Chris.Fitzpatrick at lyrasis.org  Tue Apr 15 05:11:51 2014
From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick)
Date: Tue, 15 Apr 2014 09:11:51 +0000
Subject: [Archivesspace_Users_Group] error with creation of new resource
In-Reply-To: <CABFc6C6=cB55bVKiSTY3WNBU+f7xcBxuPBScy3-SA51Jx87bGA@mail.gmail.com>
References: <CABFc6C6=cB55bVKiSTY3WNBU+f7xcBxuPBScy3-SA51Jx87bGA@mail.gmail.com>
Message-ID: <2bc8ac94a3ca49ebb5a58b4f24e6f9d3@DM2PR08MB351.namprd08.prod.outlook.com>

Hi Chad,


You upgraded to version 1.0.7.1? When you did the upgrade, did you run the setup-database.bat/setup-database.sh migration? It looks like MySQL is missing a field in the database schema.


b,chris.




Chris Fitzpatrick | chris.fitzpatrick at lyrasis.org
Developer, ArchivesSpace
http://archivesspace.org/
________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Conrady, Chad <cconrady at mnmilitarymuseum.org>
Sent: Sunday, April 13, 2014 8:14 PM
To: archivesspace_users_group at lyralists.lyrasis.org
Subject: [Archivesspace_Users_Group] error with creation of new resource

Hi Everyone,
I received an error when I tried to save a basic new resource, stating: "translation missing: en.no<http://en.no> key - Database integrity constraint conflict: Java::ComMysqlJdbcExceptionsJdbc4::MySQLSyntaxErrorException: Unknown column 'notes' in 'field list' ".

 I'm not sure if it's a bug or an error from upgrading ArchivesSpace. Has anyone had this happen to them as well?

Best regards,

Chad

--
Chad Conrady, CA
Archivist
Military Historical Society of Minnesota/MN Military Museum
cconrady at mnmilitarymuseum.org<https://profiles.google.com/?hl=en&tab=mX&authuser=2>
www.mnmilitarymuseum.org<http://www.mnmilitarymuseum.org/>
Facebook: www.facebook.com/MinnesotaMilitaryMuseum<http://www.facebook.com/MinnesotaMilitaryMuseum>

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From cconrady at mnmilitarymuseum.org  Wed Apr 16 07:38:46 2014
From: cconrady at mnmilitarymuseum.org (Conrady, Chad)
Date: Wed, 16 Apr 2014 06:38:46 -0500
Subject: [Archivesspace_Users_Group] error with creation of new resource
In-Reply-To: <2bc8ac94a3ca49ebb5a58b4f24e6f9d3@DM2PR08MB351.namprd08.prod.outlook.com>
References: <CABFc6C6=cB55bVKiSTY3WNBU+f7xcBxuPBScy3-SA51Jx87bGA@mail.gmail.com>
	<2bc8ac94a3ca49ebb5a58b4f24e6f9d3@DM2PR08MB351.namprd08.prod.outlook.com>
Message-ID: <CABFc6C4vBxij60=3vPL-sReXS4wEgeKRG4bP=QiX05VdFg8GBQ@mail.gmail.com>

Chris,

Correct,  I updated to the AS 1.0.7.1 and ran the setup-database.sh
migration.  Do you think I should re-run the database migration or would
that cause more issues?

Thanks,

Chad


On Tue, Apr 15, 2014 at 4:11 AM, Chris Fitzpatrick <
Chris.Fitzpatrick at lyrasis.org> wrote:

>  Hi Chad,
>
>
>  You upgraded to version 1.0.7.1? When you did the upgrade, did you run
> the setup-database.bat/setup-database.sh migration? It looks like MySQL is
> missing a field in the database schema.
>
>
>  b,chris.
>
>
>
>
>  Chris Fitzpatrick | chris.fitzpatrick at lyrasis.org
> Developer, ArchivesSpace
> http://archivesspace.org/
>   ------------------------------
> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org <
> archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of
> Conrady, Chad <cconrady at mnmilitarymuseum.org>
> *Sent:* Sunday, April 13, 2014 8:14 PM
> *To:* archivesspace_users_group at lyralists.lyrasis.org
> *Subject:* [Archivesspace_Users_Group] error with creation of new resource
>
>   Hi Everyone,
> I received an error when I tried to save a basic new resource, stating:
> "translation missing: en.no key - Database integrity constraint conflict:
> Java::ComMysqlJdbcExceptionsJdbc4::MySQLSyntaxErrorException: Unknown
> column 'notes' in 'field list' ".
>
>  I'm not sure if it's a bug or an error from upgrading ArchivesSpace. Has
> anyone had this happen to them as well?
>
>  Best regards,
>
>  Chad
>
> --
>  Chad Conrady, CA
> Archivist
> Military Historical Society of Minnesota/MN Military Museum
> cconrady at mnmilitarymuseum.org<https://profiles.google.com/?hl=en&tab=mX&authuser=2>
> www.mnmilitarymuseum.org
> Facebook: www.facebook.com/MinnesotaMilitaryMuseum
>
>
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>
>


-- 
Chad Conrady, CA
Archivist
Military Historical Society of Minnesota/MN Military Museum
cconrady at mnmilitarymuseum.org<https://profiles.google.com/?hl=en&tab=mX&authuser=2>
www.mnmilitarymuseum.org
Facebook: www.facebook.com/MinnesotaMilitaryMuseum
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From edwardg at pitt.edu  Thu Apr 17 10:53:16 2014
From: edwardg at pitt.edu (Galloway, Ed)
Date: Thu, 17 Apr 2014 10:53:16 -0400
Subject: [Archivesspace_Users_Group] search behavior
In-Reply-To: <4c135136.00001554.0000000f@LHLSANXA.itg.ias.edu>
References: <4c135136.00001554.0000000f@LHLSANXA.itg.ias.edu>
Message-ID: <2BBFBDCDF4296C4482D60C88E47A07070B1127E313@PITT-EXCH-14.univ.pitt.edu>

All,

I was about to write to the group to express this same concern but saw that Christine already did (see below) about a month ago, but it received no reply. Is the search behavior being addressed as she suggests?

Thanks, Ed

Edward A. Galloway
Head, Archives Service Center
University Library System
University of Pittsburgh
412-648-5901
facebook.com/pittarchives<http://www.facebook.com/pittarchives>
pittarchives.tumblr.com<http://pittarchives.tumblr.com/>


From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Christine Di Bella
Sent: Monday, March 17, 2014 12:11 PM
To: archivesspace_users_group at lyralists.lyrasis.org
Subject: [Archivesspace_Users_Group] search behavior


(Apologies if this has been answered before.)

Now that I have more data in my test ArchivesSpace instance, I'm noticing things that I'm sure have been there all along and I just didn't realize it. Is the search engine on ArchivesSpace set up as an "OR" rather than an "AND"? Any multi-word search I do pulls up way more results than I would have expected, i.e. any record of any type that has any of the words included. (Perhaps this may also be part of the reason that provided LCNAF plugin seems to be virtually unusable?) Since Google and its ilk have spoiled many of us, I'm sure I'm not alone in saying an "AND" search would be more useful.

I do see that I can use quotation marks or "and" between search terms to further focus searches for my own records (though doing so seems to have no effect on the LCNAF plugin). That's definitely helpful.

Is this the intended behavior? Are more advanced search and faceting browsing capabilities intended for near term future releases?

Best,

Christine

Christine Di Bella
Archivist
Shelby White and Leon Levy Archives Center
Institute for Advanced Study
Einstein Drive
Princeton, NJ  08540
Email : cdibella at ias.edu<mailto:cdibella at ias.edu>
Phone: 609-734-8368
Website : http://library.ias.edu/archives
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From prom at illinois.edu  Thu Apr 17 11:10:27 2014
From: prom at illinois.edu (Prom, Christopher John)
Date: Thu, 17 Apr 2014 15:10:27 +0000
Subject: [Archivesspace_Users_Group] search behavior
In-Reply-To: <2BBFBDCDF4296C4482D60C88E47A07070B1127E313@PITT-EXCH-14.univ.pitt.edu>
References: <4c135136.00001554.0000000f@LHLSANXA.itg.ias.edu>
	<2BBFBDCDF4296C4482D60C88E47A07070B1127E313@PITT-EXCH-14.univ.pitt.edu>
Message-ID: <3D0CBB04-FCC8-4329-8F3B-D0D8ADB02CBE@illinois.edu>

I have also noted major concerns over the search behavior, and about six weeks ago I entered several users stories related to search.  While implementing these would not solve all of the problems, I do think they would be a good starting point:

https://www.pivotaltracker.com/story/show/66466844
https://www.pivotaltracker.com/story/show/66505844
https://www.pivotaltracker.com/story/show/66466410
https://www.pivotaltracker.com/story/show/66462588

Chris Prom
University of Illinois


On Apr 17, 2014, at 9:53 AM, Galloway, Ed <edwardg at pitt.edu<mailto:edwardg at pitt.edu>> wrote:

All,

I was about to write to the group to express this same concern but saw that Christine already did (see below) about a month ago, but it received no reply. Is the search behavior being addressed as she suggests?

Thanks, Ed

Edward A. Galloway
Head, Archives Service Center
University Library System
University of Pittsburgh
412-648-5901
facebook.com/pittarchives<http://www.facebook.com/pittarchives>
pittarchives.tumblr.com<http://pittarchives.tumblr.com/>


From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Christine Di Bella
Sent: Monday, March 17, 2014 12:11 PM
To: archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>
Subject: [Archivesspace_Users_Group] search behavior


(Apologies if this has been answered before.)

Now that I have more data in my test ArchivesSpace instance, I?m noticing things that I?m sure have been there all along and I just didn?t realize it. Is the search engine on ArchivesSpace set up as an ?OR? rather than an ?AND?? Any multi-word search I do pulls up way more results than I would have expected, i.e. any record of any type that has any of the words included. (Perhaps this may also be part of the reason that provided LCNAF plugin seems to be virtually unusable?) Since Google and its ilk have spoiled many of us, I?m sure I?m not alone in saying an ?AND? search would be more useful.

I do see that I can use quotation marks or ?and? between search terms to further focus searches for my own records (though doing so seems to have no effect on the LCNAF plugin). That?s definitely helpful.

Is this the intended behavior? Are more advanced search and faceting browsing capabilities intended for near term future releases?

Best,

Christine

Christine Di Bella
Archivist
Shelby White and Leon Levy Archives Center
Institute for Advanced Study
Einstein Drive
Princeton, NJ  08540
Email : cdibella at ias.edu<mailto:cdibella at ias.edu>
Phone: 609-734-8368
Website : http://library.ias.edu/archives

_______________________________________________
Archivesspace_Users_Group mailing list
Archivesspace_Users_Group at lyralists.lyrasis.org<mailto:Archivesspace_Users_Group at lyralists.lyrasis.org>
http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group

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From cdibella at ias.edu  Thu Apr 17 12:25:08 2014
From: cdibella at ias.edu (Christine Di Bella)
Date: Thu, 17 Apr 2014 12:25:08 -0400 (EDT)
Subject: [Archivesspace_Users_Group] tutorial on ArchivesSpace's use of
	Pivotal Tracker and development roadmap?
Message-ID: <a7a1a9c0.0000123c.00000022@LHLSANXC.itg.ias.edu>

Given that many issues we users note here have been noted previously by
project team members, it would be really helpful to hear from Brad and
others on the ArchivesSpace team about how members and other ArchivesSpace
users can look up and "read" stories in Pivotal Tracker and determine
whether an issue is being actively addressed. For example, it looks like
the stories on search that Chris Prom submitted are all in the "Icebox"
and presumably not being actively worked on. What goes into determining
priorities and how are the different categories being used by the
ArchivesSpace team?

 

It would also be great to be able to understand what's intended for
near-term and longer term releases. I'm admittedly confused by all the
different release candidates listed in Pivotal Tracker for 1.0.9 and could
use a primer on that, but I'm also very interested in knowing what's
prioritized for the future and how that has been determined.

 

I'm sure I'm not alone in saying that I really want ArchivesSpace to
succeed and I fully recognize that it's only a small team for whom this is
a full-time job. The more you can help us to navigate the information
available - and to do our part to make sure it's recorded when something
is really important to us - the more we can hopefully help that happen.
Thanks in advance!

 

Best,

Christine

Christine Di Bella
Archivist
Shelby White and Leon Levy Archives Center
Institute for Advanced Study
Einstein Drive 
Princeton, NJ  08540 
Email :  <mailto:cdibella at ias.edu> cdibella at ias.edu
Phone: 609-734-8368
Website : http://library.ias.edu/archives

 

 

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From audra.yun at uci.edu  Thu Apr 17 13:58:16 2014
From: audra.yun at uci.edu (Audra Eagle Yun)
Date: Thu, 17 Apr 2014 10:58:16 -0700
Subject: [Archivesspace_Users_Group] tutorial on ArchivesSpace's use of
 Pivotal Tracker and development roadmap?
In-Reply-To: <a7a1a9c0.0000123c.00000022@LHLSANXC.itg.ias.edu>
References: <a7a1a9c0.0000123c.00000022@LHLSANXC.itg.ias.edu>
Message-ID: <53501638.7080309@uci.edu>

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From schmitt at umd.edu  Thu Apr 17 14:09:34 2014
From: schmitt at umd.edu (Cassandra A Schmitt)
Date: Thu, 17 Apr 2014 18:09:34 +0000
Subject: [Archivesspace_Users_Group] tutorial on ArchivesSpace's use of
 Pivotal Tracker and development roadmap?
In-Reply-To: <53501638.7080309@uci.edu>
References: <a7a1a9c0.0000123c.00000022@LHLSANXC.itg.ias.edu>
	<53501638.7080309@uci.edu>
Message-ID: <BE9C81CD98B4D04BB5F8CDEAC21C87443F31753F@OITMX1002.AD.UMD.EDU>

The below suggestions would be incredibly helpful.  I know as we move forward with our local implementation it is getting increasingly difficult to plan some of our work without knowing when certain functionality is likely to be completed.

Thanks,
Cassie

From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Audra Eagle Yun
Sent: Thursday, April 17, 2014 1:58 PM
To: archivesspace_users_group at lyralists.lyrasis.org
Subject: Re: [Archivesspace_Users_Group] tutorial on ArchivesSpace's use of Pivotal Tracker and development roadmap?

Well said, Christine. It would be great to have a bit more clarification on the development of ASpace as it happens, especially user story priorities and release timelines.

Here in the UC system we're participating in the development of a systemwide digital asset management system. I think they have done a fantastic job of outlining the project, its sprints and releases, timelines, as well as technical details (using Pivotal Tracker) in an implementation wiki: https://wiki.library.ucsf.edu/display/UCLDC/UCLDC+Implementation Their use of an agile model for development has been incredibly useful for stakeholders to see progress as it happens incrementally.

A resource like a wiki page could be a way for the User Group to see progress in a more transparent, simplified way. I appreciate efforts to track user stories and look forward to continued communication from the ASpace team on improvements and new features.

Thanks,
Audra
Audra Eagle Yun
Acting Head of Special Collections & Archives
University Archivist
University of California, Irvine Libraries
PO Box 19557 | Irvine, CA 92623-9557
http://special.lib.uci.edu
949.824.2263
On 4/17/2014 9:25 AM, Christine Di Bella wrote:
Given that many issues we users note here have been noted previously by project team members, it would be really helpful to hear from Brad and others on the ArchivesSpace team about how members and other ArchivesSpace users can look up and "read" stories in Pivotal Tracker and determine whether an issue is being actively addressed. For example, it looks like the stories on search that Chris Prom submitted are all in the "Icebox" and presumably not being actively worked on. What goes into determining priorities and how are the different categories being used by the ArchivesSpace team?

It would also be great to be able to understand what's intended for near-term and longer term releases. I'm admittedly confused by all the different release candidates listed in Pivotal Tracker for 1.0.9 and could use a primer on that, but I'm also very interested in knowing what's prioritized for the future and how that has been determined.

I'm sure I'm not alone in saying that I really want ArchivesSpace to succeed and I fully recognize that it's only a small team for whom this is a full-time job. The more you can help us to navigate the information available - and to do our part to make sure it's recorded when something is really important to us - the more we can hopefully help that happen. Thanks in advance!

Best,
Christine
Christine Di Bella
Archivist
Shelby White and Leon Levy Archives Center
Institute for Advanced Study
Einstein Drive
Princeton, NJ  08540
Email : cdibella at ias.edu<mailto:cdibella at ias.edu>
Phone: 609-734-8368
Website : http://library.ias.edu/archives






_______________________________________________

Archivesspace_Users_Group mailing list

Archivesspace_Users_Group at lyralists.lyrasis.org<mailto:Archivesspace_Users_Group at lyralists.lyrasis.org>

http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group

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From brad.westbrook at lyrasis.org  Thu Apr 17 19:28:29 2014
From: brad.westbrook at lyrasis.org (Brad Westbrook)
Date: Thu, 17 Apr 2014 23:28:29 +0000
Subject: [Archivesspace_Users_Group] tutorial on ArchivesSpace's use
	of	Pivotal Tracker and development roadmap?
In-Reply-To: <a7a1a9c0.0000123c.00000022@LHLSANXC.itg.ias.edu>
References: <a7a1a9c0.0000123c.00000022@LHLSANXC.itg.ias.edu>
Message-ID: <22ce3ef3b849449d98a42c2024560e0b@BLUPR08MB102.namprd08.prod.outlook.com>

Dear Christine, Cassie, and Audra,

Let me try to answer your very good and timely questions and comments.

To begin, we have just this month transitioned from contracted development to community supported development.   Work done under contract development was primarily determined by the terms of the contract, the most recent of which is still present on the ArchivesSpace website at http://www.archivesspace.org/developmentplan.  Community supported development is guided by the needs of the community as registered in feature requests and bug reports from the ArchivesSpace membership.

In preparation for that transition, we have populated the User and Technical Advisory councils and created subgroups within each Council that are assigned to certain areas of responsibility or work areas.  In the Technical Advisory Council, the work areas are Architecture, Committer Oversight, Migration, and Technical Documentation.  In the User Advisory Council, the work areas are feature prioritization/testing, user documentation, reporting, and gap analysis between AT/Archon and ArchivesSpace.  Many of these groups have just been formed and are still in the early days of defining their work scope and processes.

Nevertheless, we have started to implement and test a development workflow, the key steps of which are:


1)      A development cycle will be a month long instead of the two week long cycle used with the contractor.

2)      At the beginning of each month, the features prioritization subgroup of UAC will

a.       Test and accept user stories done during the previous cycle

b.      Prioritize work to be done during the current cycle by the ArchivesSpace Developer and others.

3)      The ArchivesSpace developer Chris Fitzpatrick and others will address the prioritized work, notifying the features prioritization near the end of the cycle when work is ready for testing

4)      The features prioritization subgroup will then test work, either accepting it for release or sending it back for additional work.

5)      Releases will be made periodically, but we are not sure yet if that means every month, every quarter, or some other interval.

Because development resources are very limited right now, one developer who also has a certain amount of management responsibilities, the features prioritization subgroup is focusing on "families" of user stories for the short-term, that is, user stories clustered around a certain functional area such as agents/names, which, in fact, is the focus of this "first" cycle of development.  We agreed, in discussion with Chris F. that this approach would more likely expedite development at this point in time than would prioritizing un-related stories.

The ArchivesSpace Pivotal Tracker (https://www.pivotaltracker.com/s/projects/386247) reflects all of the development work identified so far.  Items in the "Icebox" are waiting prioritization by the features prioritization subgroup.  Items in the "Backlog" are pending assignment and scoring by the developers.  Items in "Current" are being worked on (although currently there are a number of items in "Current" that still need to be scored).  And, of course, items in "Done" are all the stories that have been completed, accepted, and released.  Several internal releases may be issued before a public release is distributed.  The internal releases are for facilitating testing of the stories to be included in a public release.  Internal releases iterate due to stories being sent back for additional work or due to new bugs surfacing during the release process.

I, too, think it would be great to have a development schedule and to be able to say that by the end of June all import / export needs will be addressed or that by end of the summer all public UI issues will  be addressed.  But I don't think we know enough about our capacities yet to do that.

I think that is a snapshot of where the ArchivesSpace development process is right now in this transitional period.  We expect to clarify and better document the process as it takes form over the next several months.

All best,

Brad W.

Bradley D. Westbrook
Program Manager
brad.westbrook at lyrasis.org<mailto:brad at archivesspace.org>
800.999.8558 x2910
678.235.2910
bradley_d_westbrook (Skype)
[cid:image003.png at 01CE734E.FD759D30]



From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Christine Di Bella
Sent: Thursday, April 17, 2014 12:25 PM
To: 'Archivesspace Users Group'
Subject: [Archivesspace_Users_Group] tutorial on ArchivesSpace's use of Pivotal Tracker and development roadmap?

Given that many issues we users note here have been noted previously by project team members, it would be really helpful to hear from Brad and others on the ArchivesSpace team about how members and other ArchivesSpace users can look up and "read" stories in Pivotal Tracker and determine whether an issue is being actively addressed. For example, it looks like the stories on search that Chris Prom submitted are all in the "Icebox" and presumably not being actively worked on. What goes into determining priorities and how are the different categories being used by the ArchivesSpace team?

It would also be great to be able to understand what's intended for near-term and longer term releases. I'm admittedly confused by all the different release candidates listed in Pivotal Tracker for 1.0.9 and could use a primer on that, but I'm also very interested in knowing what's prioritized for the future and how that has been determined.

I'm sure I'm not alone in saying that I really want ArchivesSpace to succeed and I fully recognize that it's only a small team for whom this is a full-time job. The more you can help us to navigate the information available - and to do our part to make sure it's recorded when something is really important to us - the more we can hopefully help that happen. Thanks in advance!

Best,
Christine
Christine Di Bella
Archivist
Shelby White and Leon Levy Archives Center
Institute for Advanced Study
Einstein Drive
Princeton, NJ  08540
Email : cdibella at ias.edu<mailto:cdibella at ias.edu>
Phone: 609-734-8368
Website : http://library.ias.edu/archives


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From website at aarome.org  Thu Apr 17 19:31:47 2014
From: website at aarome.org (AAR Website)
Date: Thu, 17 Apr 2014 19:31:47 -0400
Subject: [Archivesspace_Users_Group] issues with MARCXML import to AS
Message-ID: <CAAp-8+Zd0wXjCj-xPmK9z6B=4V9rbp1iyts85NSORjYfvqiPBw@mail.gmail.com>

I am having trouble understanding the import process from MARCXML to AS.

Beginning with the simplest possible use-case:

1. I have 2 MARCXML records that describe 2 separate archival resources.
Both record 1 and record 2 contain markup referring to the creator and
former owner of their respective archival resources.

    <datafield ind1="1" ind2=" " tag="100">
      <subfield code="a">Smith, John</subfield>
      <subfield code="e">creator</subfield>
    </datafield>

    <datafield ind1="1" ind2=" " tag="700">
      <subfield code="a">Doe, Jane</subfield>
      <subfield code="e">former owner</subfield>
    </datafield>

Following import, my agent list contains two (2) instances each of John
Smith and Jane Doe.

What's happening there?

Successive imports containing either John Smith or Jane Doe add additional
ids and rows to the name_person mysql table. In other words, it appears
that during the import process there's no validation routine against
human-readable values. Is there an additional marker or indicator I can
enrich the metadata with to indicate that it is a controlled value in the
agent list?

2. Each record has a unique identifier that's relevant to the
organization's administrative cataloging system, that is, a series of
locally developed pseudo-call numbers. Here's an example:

    <datafield ind1=" " ind2=" " tag="852">
      <subfield code="a">Repository: name</subfield>
      <subfield code="b">name of collection</subfield>
      <subfield code="c">NVB.0028.H-30.M.XLV.12A-13A</subfield>
    </datafield>

Following import, the value contained by the 852$c tag is replaced with a
hash:

imported-43bf7690-4aa6-471d-a3a1-21e18f9002c7
Is this desired behavior?

Any clarification would be appreciated.

Best regards,

Jason Loeffler
American Academy in Rome
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From cdibella at ias.edu  Fri Apr 18 09:19:49 2014
From: cdibella at ias.edu (Christine Di Bella)
Date: Fri, 18 Apr 2014 09:19:49 -0400 (EDT)
Subject: [Archivesspace_Users_Group] tutorial on ArchivesSpace's use of
	Pivotal Tracker and development roadmap?
Message-ID: <99f79ece.0000174c.0000000e@LHLSANXC.itg.ias.edu>

Thanks so much for your response, Brad. This is really helpful and answers
many questions.

 

Since it sounds like most of the development going forward will be going
through the Users Advisory Council, it would be great to hear from you and
reps of that group here regularly about progress, in addition to keeping
the ASpace website and Pivotal Tracker up to date so we can check on
development progress ourselves. I know you said that group is just getting
started, but I hope keeping the overall users group informed and making
ASpace development as transparent as possible will be built into the
development processes. Especially for those of us who are looking to put
ArchivesSpace into production soon, having a strong sense of where things
are going and when ASpace is likely to reach certain milestones is
essential for our planning.

 

Thanks for all the work that is being put into this. Please do keep us
informed as to how we as a community can help in this big undertaking.

 

Best,

Christine

 

From: archivesspace_users_group-bounces at lyralists.lyrasis.org
[mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf
Of Brad Westbrook
Sent: Thursday, April 17, 2014 7:28 PM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] tutorial on ArchivesSpace's use
of Pivotal Tracker and development roadmap?

 

Dear Christine, Cassie, and Audra,

 

Let me try to answer your very good and timely questions and comments.

 

To begin, we have just this month transitioned from contracted development
to community supported development.   Work done under contract development
was primarily determined by the terms of the contract, the most recent of
which is still present on the ArchivesSpace website at
http://www.archivesspace.org/developmentplan.  Community supported
development is guided by the needs of the community as registered in
feature requests and bug reports from the ArchivesSpace membership.  

 

In preparation for that transition, we have populated the User and
Technical Advisory councils and created subgroups within each Council that
are assigned to certain areas of responsibility or work areas.  In the
Technical Advisory Council, the work areas are Architecture, Committer
Oversight, Migration, and Technical Documentation.  In the User Advisory
Council, the work areas are feature prioritization/testing, user
documentation, reporting, and gap analysis between AT/Archon and
ArchivesSpace.  Many of these groups have just been formed and are still
in the early days of defining their work scope and processes.  

 

Nevertheless, we have started to implement and test a development
workflow, the key steps of which are:

 

1)      A development cycle will be a month long instead of the two week
long cycle used with the contractor.

2)      At the beginning of each month, the features prioritization
subgroup of UAC will 

a.       Test and accept user stories done during the previous cycle

b.      Prioritize work to be done during the current cycle by the
ArchivesSpace Developer and others.

3)      The ArchivesSpace developer Chris Fitzpatrick and others will
address the prioritized work, notifying the features prioritization near
the end of the cycle when work is ready for testing

4)      The features prioritization subgroup will then test work, either
accepting it for release or sending it back for additional work.

5)      Releases will be made periodically, but we are not sure yet if
that means every month, every quarter, or some other interval.  

 

Because development resources are very limited right now, one developer
who also has a certain amount of management responsibilities, the features
prioritization subgroup is focusing on "families" of user stories for the
short-term, that is, user stories clustered around a certain functional
area such as agents/names, which, in fact, is the focus of this "first"
cycle of development.  We agreed, in discussion with Chris F. that this
approach would more likely expedite development at this point in time than
would prioritizing un-related stories.  

 

The ArchivesSpace Pivotal Tracker
(https://www.pivotaltracker.com/s/projects/386247) reflects all of the
development work identified so far.  Items in the "Icebox" are waiting
prioritization by the features prioritization subgroup.  Items in the
"Backlog" are pending assignment and scoring by the developers.  Items in
"Current" are being worked on (although currently there are a number of
items in "Current" that still need to be scored).  And, of course, items
in "Done" are all the stories that have been completed, accepted, and
released.  Several internal releases may be issued before a public release
is distributed.  The internal releases are for facilitating testing of the
stories to be included in a public release.  Internal releases iterate due
to stories being sent back for additional work or due to new bugs
surfacing during the release process.

 

I, too, think it would be great to have a development schedule and to be
able to say that by the end of June all import / export needs will be
addressed or that by end of the summer all public UI issues will  be
addressed.  But I don't think we know enough about our capacities yet to
do that.

 

I think that is a snapshot of where the ArchivesSpace development process
is right now in this transitional period.  We expect to clarify and better
document the process as it takes form over the next several months.  

 

All best,

 

Brad W. 

 

Bradley D. Westbrook

Program Manager

 <mailto:brad at archivesspace.org> brad.westbrook at lyrasis.org

800.999.8558 x2910

678.235.2910

bradley_d_westbrook (Skype) 

cid:image003.png at 01CE734E.FD759D30

 

 

 

From: archivesspace_users_group-bounces at lyralists.lyrasis.org
[mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf
Of Christine Di Bella
Sent: Thursday, April 17, 2014 12:25 PM
To: 'Archivesspace Users Group'
Subject: [Archivesspace_Users_Group] tutorial on ArchivesSpace's use of
Pivotal Tracker and development roadmap?

 

Given that many issues we users note here have been noted previously by
project team members, it would be really helpful to hear from Brad and
others on the ArchivesSpace team about how members and other ArchivesSpace
users can look up and "read" stories in Pivotal Tracker and determine
whether an issue is being actively addressed. For example, it looks like
the stories on search that Chris Prom submitted are all in the "Icebox"
and presumably not being actively worked on. What goes into determining
priorities and how are the different categories being used by the
ArchivesSpace team?

 

It would also be great to be able to understand what's intended for
near-term and longer term releases. I'm admittedly confused by all the
different release candidates listed in Pivotal Tracker for 1.0.9 and could
use a primer on that, but I'm also very interested in knowing what's
prioritized for the future and how that has been determined.

 

I'm sure I'm not alone in saying that I really want ArchivesSpace to
succeed and I fully recognize that it's only a small team for whom this is
a full-time job. The more you can help us to navigate the information
available - and to do our part to make sure it's recorded when something
is really important to us - the more we can hopefully help that happen.
Thanks in advance!

 

Best,

Christine

Christine Di Bella
Archivist
Shelby White and Leon Levy Archives Center
Institute for Advanced Study
Einstein Drive 
Princeton, NJ  08540 
Email :  <mailto:cdibella at ias.edu> cdibella at ias.edu
Phone: 609-734-8368
Website : http://library.ias.edu/archives

 

 

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From Chris.Fitzpatrick at lyrasis.org  Fri Apr 18 09:39:56 2014
From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick)
Date: Fri, 18 Apr 2014 13:39:56 +0000
Subject: [Archivesspace_Users_Group] search behavior
In-Reply-To: <3D0CBB04-FCC8-4329-8F3B-D0D8ADB02CBE@illinois.edu>
References: <4c135136.00001554.0000000f@LHLSANXA.itg.ias.edu>
	<2BBFBDCDF4296C4482D60C88E47A07070B1127E313@PITT-EXCH-14.univ.pitt.edu>,
	<3D0CBB04-FCC8-4329-8F3B-D0D8ADB02CBE@illinois.edu>
Message-ID: <10b50c182f474c70b822a9eb010928d6@DM2PR08MB351.namprd08.prod.outlook.com>


Hi everyone,


Just some quick technical notes on search...


As you know, ArchivesSpace uses Solr for search indexing. It's pretty flexible, so you can always configure it to do things like use a specific operator or boost certain field values. You can see the documentation to do this here:


ArchivesSpace uses the generic /select request handler, which you can edit in the solr_config.xml ( https://github.com/archivesspace/archivesspace/blob/master/solr/solrconfig.xml )


Here's the documentation on how to do that:


https://wiki.apache.org/solr/SearchHandler?action=show&redirect=StandardRequestHandler

https://wiki.apache.org/solr/ExtendedDisMax  ( used in most queries to AS )

https://wiki.apache.org/solr/SolrQuerySyntax ( used in some of the advanced searches )

?

Currently, you can do use operators like "AND", "OR", "NOT", wildcard ( using * ), and fielded search ( "title:vard")  in the search box. Or you can use the Advanced Search box.


The LCNAF plugin is querying OCLC's service, so it is not being handled by ArchivesSpace's solr, and there is a ticket for it here =>

https://www.pivotaltracker.com/story/show/68863168

The query was not optimal, so we have done some work to improve it. This will be included in the next release, or you can upgade your plugin now using the code in github ( https://github.com/archivesspace/archivesspace/tree/master/plugins/lcnaf )


Let me know if you have any other questions...


best, chris.






Chris Fitzpatrick | chris.fitzpatrick at lyrasis.org
Developer, ArchivesSpace
http://archivesspace.org/
________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Prom, Christopher John <prom at illinois.edu>
Sent: Thursday, April 17, 2014 5:10 PM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] search behavior

I have also noted major concerns over the search behavior, and about six weeks ago I entered several users stories related to search.  While implementing these would not solve all of the problems, I do think they would be a good starting point:

https://www.pivotaltracker.com/story/show/66466844
https://www.pivotaltracker.com/story/show/66505844
https://www.pivotaltracker.com/story/show/66466410
https://www.pivotaltracker.com/story/show/66462588

Chris Prom
University of Illinois


On Apr 17, 2014, at 9:53 AM, Galloway, Ed <edwardg at pitt.edu<mailto:edwardg at pitt.edu>> wrote:

All,

I was about to write to the group to express this same concern but saw that Christine already did (see below) about a month ago, but it received no reply. Is the search behavior being addressed as she suggests?

Thanks, Ed

Edward A. Galloway
Head, Archives Service Center
University Library System
University of Pittsburgh
412-648-5901
facebook.com/pittarchives<http://www.facebook.com/pittarchives>
pittarchives.tumblr.com<http://pittarchives.tumblr.com/>


From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Christine Di Bella
Sent: Monday, March 17, 2014 12:11 PM
To: archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>
Subject: [Archivesspace_Users_Group] search behavior


(Apologies if this has been answered before.)

Now that I have more data in my test ArchivesSpace instance, I?m noticing things that I?m sure have been there all along and I just didn?t realize it. Is the search engine on ArchivesSpace set up as an ?OR? rather than an ?AND?? Any multi-word search I do pulls up way more results than I would have expected, i.e. any record of any type that has any of the words included. (Perhaps this may also be part of the reason that provided LCNAF plugin seems to be virtually unusable?) Since Google and its ilk have spoiled many of us, I?m sure I?m not alone in saying an ?AND? search would be more useful.

I do see that I can use quotation marks or ?and? between search terms to further focus searches for my own records (though doing so seems to have no effect on the LCNAF plugin). That?s definitely helpful.

Is this the intended behavior? Are more advanced search and faceting browsing capabilities intended for near term future releases?

Best,

Christine

Christine Di Bella
Archivist
Shelby White and Leon Levy Archives Center
Institute for Advanced Study
Einstein Drive
Princeton, NJ  08540
Email : cdibella at ias.edu<mailto:cdibella at ias.edu>
Phone: 609-734-8368
Website : http://library.ias.edu/archives

_______________________________________________
Archivesspace_Users_Group mailing list
Archivesspace_Users_Group at lyralists.lyrasis.org<mailto:Archivesspace_Users_Group at lyralists.lyrasis.org>
http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group

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From mkottman at ku.edu  Fri Apr 18 12:08:46 2014
From: mkottman at ku.edu (Kottman, Miloche)
Date: Fri, 18 Apr 2014 16:08:46 +0000
Subject: [Archivesspace_Users_Group] Report suggestion for agents/names and
	subjects
Message-ID: <220B4CB68E19834D965E60AC94D69BD823D8FE8D@EXCH10-MBX-05.home.ku.edu>

Brad, et al.,

This may already be in the Pivotal Tracker somewhere but since you're working on agents during this first development cycle...

I'd like to be able to utilize our authority control unit staff to work on our ensuring names are set up following RDA standards (or SCM for subjects) where possible, check for duplicate headings, etc., especially on our legacy finding aids.   To facilitate this work, I'd need to be able to generate a report that lists the fields in the Names section and Agent Type.  In addition, I'd want to be able to generate these reports based on date and agent type, e.g. all new Person records added in the last month.

Though not required, adding a user group in the permissions that allow staff to add, edit, and merge agent & subject records but only view accession and resource records would be nice too.

--Miloche


Miloche Kottman
Head of Cataloging, Archival Processing & Digitization Services
University of Kansas Libraries
1425 Jayhawk Blvd.
Lawrence, KS 66045-7544
(785) 864-3916 or (785) 864-4823


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From WangCH at si.edu  Fri Apr 18 12:15:11 2014
From: WangCH at si.edu (Wang, Ching-Hsien)
Date: Fri, 18 Apr 2014 16:15:11 +0000
Subject: [Archivesspace_Users_Group] Report suggestion for agents/names
 and	subjects
In-Reply-To: <220B4CB68E19834D965E60AC94D69BD823D8FE8D@EXCH10-MBX-05.home.ku.edu>
References: <220B4CB68E19834D965E60AC94D69BD823D8FE8D@EXCH10-MBX-05.home.ku.edu>
Message-ID: <1195701820F3E943B6BD02FE119E41862C25F736@SI-MSEDAG02.US.SINET.SI.EDU>

Can someone tell me if there is any timeframe set for support EAC records in ArchivesSpace?
Thank you.

Ching-hsien Wang,  Branch Manager
Smithsonian Enterprise Digital Asset Network
Library and Archives Systems Support
Office of the Chief Information Officer
Smithsonian Institution
202-633-5581 (office)  202-312-2874(fax)
Visit us online:  http://Collections.si.edu<http://collections.si.edu/>

From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kottman, Miloche
Sent: Friday, April 18, 2014 12:09 PM
To: Archivesspace Users Group
Subject: [Archivesspace_Users_Group] Report suggestion for agents/names and subjects

Brad, et al.,

This may already be in the Pivotal Tracker somewhere but since you're working on agents during this first development cycle...

I'd like to be able to utilize our authority control unit staff to work on our ensuring names are set up following RDA standards (or SCM for subjects) where possible, check for duplicate headings, etc., especially on our legacy finding aids.   To facilitate this work, I'd need to be able to generate a report that lists the fields in the Names section and Agent Type.  In addition, I'd want to be able to generate these reports based on date and agent type, e.g. all new Person records added in the last month.

Though not required, adding a user group in the permissions that allow staff to add, edit, and merge agent & subject records but only view accession and resource records would be nice too.

--Miloche


Miloche Kottman
Head of Cataloging, Archival Processing & Digitization Services
University of Kansas Libraries
1425 Jayhawk Blvd.
Lawrence, KS 66045-7544
(785) 864-3916 or (785) 864-4823


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From bmg17 at psu.edu  Fri Apr 18 12:37:22 2014
From: bmg17 at psu.edu (Ben Goldman)
Date: Fri, 18 Apr 2014 12:37:22 -0400 (EDT)
Subject: [Archivesspace_Users_Group] Report suggestion for agents/names
 and	subjects
In-Reply-To: <220B4CB68E19834D965E60AC94D69BD823D8FE8D@EXCH10-MBX-05.home.ku.edu>
References: <220B4CB68E19834D965E60AC94D69BD823D8FE8D@EXCH10-MBX-05.home.ku.edu>
Message-ID: <418606723.750892.1397839042618.JavaMail.zimbra@psu.edu>

Hello, 

I'll take the liberty of turning Miloche's comment into a formal feature request (if it hasn't been already): 

Create a new permissions level: "create/update/merge agent/subject records." 

Thanks! 
Ben 



Ben Goldman 
Digital Records Archivist 
Penn State University Libraries 
University Park, PA 
814-863-8333 
http://www.libraries.psu.edu/psul/speccolls.html 


----- Original Message -----

From: "Miloche Kottman" <mkottman at ku.edu> 
To: "Archivesspace Users Group" <archivesspace_users_group at lyralists.lyrasis.org> 
Sent: Friday, April 18, 2014 12:08:46 PM 
Subject: [Archivesspace_Users_Group] Report suggestion for agents/names and subjects 



Brad, et al., 



This may already be in the Pivotal Tracker somewhere but since you?re working on agents during this first development cycle... 



I?d like to be able to utilize our authority control unit staff to work on our ensuring names are set up following RDA standards (or SCM for subjects) where possible, check for duplicate headings, etc., especially on our legacy finding aids. To facilitate this work, I?d need to be able to generate a report that lists the fields in the Names section and Agent Type. In addition, I?d want to be able to generate these reports based on date and agent type, e.g. all new Person records added in the last month. 



Though not required, adding a user group in the permissions that allow staff to add, edit, and merge agent & subject records but only view accession and resource records would be nice too. 



--Miloche 





Miloche Kottman 

Head of Cataloging, Archival Processing & Digitization Services 

University of Kansas Libraries 

1425 Jayhawk Blvd. 

Lawrence, KS 66045-7544 

(785) 864-3916 or (785) 864-4823 





_______________________________________________ 
Archivesspace_Users_Group mailing list 
Archivesspace_Users_Group at lyralists.lyrasis.org 
http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group 

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From brad.westbrook at lyrasis.org  Fri Apr 18 13:39:18 2014
From: brad.westbrook at lyrasis.org (Brad Westbrook)
Date: Fri, 18 Apr 2014 17:39:18 +0000
Subject: [Archivesspace_Users_Group] Report suggestion for agents/names
 and	subjects
In-Reply-To: <418606723.750892.1397839042618.JavaMail.zimbra@psu.edu>
References: <220B4CB68E19834D965E60AC94D69BD823D8FE8D@EXCH10-MBX-05.home.ku.edu>
	<418606723.750892.1397839042618.JavaMail.zimbra@psu.edu>
Message-ID: <a6b4e8cdd7c141adb32f6d265210d928@BLUPR08MB102.namprd08.prod.outlook.com>

Hi, Miloche and Ben,

Does this story match your request:  https://www.pivotaltracker.com/story/show/62805480?

If so , it will be in the next public release (see options at bottom of the list):

[cid:image001.png at 01CF5B0B.428F7720]


Let us know if something else is implied in your request.

Yrs,

Brad W.

Bradley D. Westbrook
Program Manager
brad.westbrook at lyrasis.org<mailto:brad at archivesspace.org>
800.999.8558 x2910
678.235.2910
bradley_d_westbrook (Skype)
[cid:image003.png at 01CE734E.FD759D30]





From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Ben Goldman
Sent: Friday, April 18, 2014 12:37 PM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Report suggestion for agents/names and subjects

Hello,

I'll take the liberty of turning Miloche's comment into a formal feature request (if it hasn't been already):

Create a new permissions level: "create/update/merge agent/subject records."

Thanks!
Ben



Ben Goldman
Digital Records Archivist
Penn State University Libraries
University Park, PA
814-863-8333
http://www.libraries.psu.edu/psul/speccolls.html


________________________________
From: "Miloche Kottman" <mkottman at ku.edu<mailto:mkottman at ku.edu>>
To: "Archivesspace Users Group" <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Sent: Friday, April 18, 2014 12:08:46 PM
Subject: [Archivesspace_Users_Group] Report suggestion for agents/names and        subjects

Brad, et al.,

This may already be in the Pivotal Tracker somewhere but since you?re working on agents during this first development cycle...

I?d like to be able to utilize our authority control unit staff to work on our ensuring names are set up following RDA standards (or SCM for subjects) where possible, check for duplicate headings, etc., especially on our legacy finding aids.   To facilitate this work, I?d need to be able to generate a report that lists the fields in the Names section and Agent Type.  In addition, I?d want to be able to generate these reports based on date and agent type, e.g. all new Person records added in the last month.

Though not required, adding a user group in the permissions that allow staff to add, edit, and merge agent & subject records but only view accession and resource records would be nice too.

--Miloche


Miloche Kottman
Head of Cataloging, Archival Processing & Digitization Services
University of Kansas Libraries
1425 Jayhawk Blvd.
Lawrence, KS 66045-7544
(785) 864-3916 or (785) 864-4823



_______________________________________________
Archivesspace_Users_Group mailing list
Archivesspace_Users_Group at lyralists.lyrasis.org<mailto:Archivesspace_Users_Group at lyralists.lyrasis.org>
http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group

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From bmg17 at psu.edu  Fri Apr 18 13:42:56 2014
From: bmg17 at psu.edu (Ben Goldman)
Date: Fri, 18 Apr 2014 13:42:56 -0400 (EDT)
Subject: [Archivesspace_Users_Group] Report suggestion for agents/names
 and	subjects
In-Reply-To: <a6b4e8cdd7c141adb32f6d265210d928@BLUPR08MB102.namprd08.prod.outlook.com>
References: <220B4CB68E19834D965E60AC94D69BD823D8FE8D@EXCH10-MBX-05.home.ku.edu>
	<418606723.750892.1397839042618.JavaMail.zimbra@psu.edu>
	<a6b4e8cdd7c141adb32f6d265210d928@BLUPR08MB102.namprd08.prod.outlook.com>
Message-ID: <914005658.771818.1397842976836.JavaMail.zimbra@psu.edu>

Brad, 

That's exactly what I was thinking. Great to hear! 

Thanks, 
Ben 

----- Original Message -----

From: "Brad Westbrook" <brad.westbrook at lyrasis.org> 
To: "Archivesspace Users Group" <archivesspace_users_group at lyralists.lyrasis.org> 
Sent: Friday, April 18, 2014 1:39:18 PM 
Subject: Re: [Archivesspace_Users_Group] Report suggestion for agents/names and subjects 



Hi, Miloche and Ben, 



Does this story match your request: https://www.pivotaltracker.com/story/show/62805480 ? 



If so , it will be in the next public release (see options at bottom of the list): 









Let us know if something else is implied in your request. 



Yrs, 



Brad W. 



Bradley D. Westbrook 

Program Manager 

brad.westbrook at lyrasis.org 

800.999.8558 x2910 

678.235.2910 

bradley_d_westbrook (Skype) 














From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Ben Goldman 
Sent: Friday, April 18, 2014 12:37 PM 
To: Archivesspace Users Group 
Subject: Re: [Archivesspace_Users_Group] Report suggestion for agents/names and subjects 





Hello, 





I'll take the liberty of turning Miloche's comment into a formal feature request (if it hasn't been already): 





Create a new permissions level: "create/update/merge agent/subject records." 





Thanks! 


Ben 











Ben Goldman 
Digital Records Archivist 
Penn State University Libraries 
University Park, PA 
814-863-8333 
http://www.libraries.psu.edu/psul/speccolls.html 




----- Original Message -----



From: "Miloche Kottman" < mkottman at ku.edu > 
To: "Archivesspace Users Group" < archivesspace_users_group at lyralists.lyrasis.org > 
Sent: Friday, April 18, 2014 12:08:46 PM 
Subject: [Archivesspace_Users_Group] Report suggestion for agents/names and subjects 





Brad, et al., 



This may already be in the Pivotal Tracker somewhere but since you?re working on agents during this first development cycle... 



I?d like to be able to utilize our authority control unit staff to work on our ensuring names are set up following RDA standards (or SCM for subjects) where possible, check for duplicate headings, etc., especially on our legacy finding aids. To facilitate this work, I?d need to be able to generate a report that lists the fields in the Names section and Agent Type. In addition, I?d want to be able to generate these reports based on date and agent type, e.g. all new Person records added in the last month. 



Though not required, adding a user group in the permissions that allow staff to add, edit, and merge agent & subject records but only view accession and resource records would be nice too. 



--Miloche 





Miloche Kottman 

Head of Cataloging, Archival Processing & Digitization Services 

University of Kansas Libraries 

1425 Jayhawk Blvd. 

Lawrence, KS 66045-7544 

(785) 864-3916 or (785) 864-4823 






_______________________________________________ 
Archivesspace_Users_Group mailing list 
Archivesspace_Users_Group at lyralists.lyrasis.org 
http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group 




_______________________________________________ 
Archivesspace_Users_Group mailing list 
Archivesspace_Users_Group at lyralists.lyrasis.org 
http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group 

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From mkottman at ku.edu  Fri Apr 18 13:54:49 2014
From: mkottman at ku.edu (Kottman, Miloche)
Date: Fri, 18 Apr 2014 17:54:49 +0000
Subject: [Archivesspace_Users_Group] Report suggestion for agents/names
 and	subjects
In-Reply-To: <a6b4e8cdd7c141adb32f6d265210d928@BLUPR08MB102.namprd08.prod.outlook.com>
References: <220B4CB68E19834D965E60AC94D69BD823D8FE8D@EXCH10-MBX-05.home.ku.edu>
	<418606723.750892.1397839042618.JavaMail.zimbra@psu.edu>
	<a6b4e8cdd7c141adb32f6d265210d928@BLUPR08MB102.namprd08.prod.outlook.com>
Message-ID: <220B4CB68E19834D965E60AC94D69BD823D8FF73@EXCH10-MBX-05.home.ku.edu>

Brad,

The new permissions are what I was envisioning also.

Are there plans to add the ability to export reports of agents and subjects at some point in the development too?

--Miloche

From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brad Westbrook
Sent: Friday, April 18, 2014 12:39 PM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Report suggestion for agents/names and subjects

Hi, Miloche and Ben,

Does this story match your request:  https://www.pivotaltracker.com/story/show/62805480?

If so , it will be in the next public release (see options at bottom of the list):

[cid:image001.png at 01CF5B05.61151750]


Let us know if something else is implied in your request.

Yrs,

Brad W.

Bradley D. Westbrook
Program Manager
brad.westbrook at lyrasis.org<mailto:brad at archivesspace.org>
800.999.8558 x2910
678.235.2910
bradley_d_westbrook (Skype)
[cid:image003.png at 01CE734E.FD759D30]





From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Ben Goldman
Sent: Friday, April 18, 2014 12:37 PM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Report suggestion for agents/names and subjects

Hello,

I'll take the liberty of turning Miloche's comment into a formal feature request (if it hasn't been already):

Create a new permissions level: "create/update/merge agent/subject records."

Thanks!
Ben



Ben Goldman
Digital Records Archivist
Penn State University Libraries
University Park, PA
814-863-8333
http://www.libraries.psu.edu/psul/speccolls.html

________________________________
From: "Miloche Kottman" <mkottman at ku.edu<mailto:mkottman at ku.edu>>
To: "Archivesspace Users Group" <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Sent: Friday, April 18, 2014 12:08:46 PM
Subject: [Archivesspace_Users_Group] Report suggestion for agents/names and        subjects

Brad, et al.,

This may already be in the Pivotal Tracker somewhere but since you?re working on agents during this first development cycle...

I?d like to be able to utilize our authority control unit staff to work on our ensuring names are set up following RDA standards (or SCM for subjects) where possible, check for duplicate headings, etc., especially on our legacy finding aids.   To facilitate this work, I?d need to be able to generate a report that lists the fields in the Names section and Agent Type.  In addition, I?d want to be able to generate these reports based on date and agent type, e.g. all new Person records added in the last month.

Though not required, adding a user group in the permissions that allow staff to add, edit, and merge agent & subject records but only view accession and resource records would be nice too.

--Miloche


Miloche Kottman
Head of Cataloging, Archival Processing & Digitization Services
University of Kansas Libraries
1425 Jayhawk Blvd.
Lawrence, KS 66045-7544
(785) 864-3916 or (785) 864-4823



_______________________________________________
Archivesspace_Users_Group mailing list
Archivesspace_Users_Group at lyralists.lyrasis.org<mailto:Archivesspace_Users_Group at lyralists.lyrasis.org>
http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group

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From Chris.Fitzpatrick at lyrasis.org  Mon Apr 21 06:56:35 2014
From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick)
Date: Mon, 21 Apr 2014 10:56:35 +0000
Subject: [Archivesspace_Users_Group] issues with MARCXML import to AS
In-Reply-To: <CAAp-8+Zd0wXjCj-xPmK9z6B=4V9rbp1iyts85NSORjYfvqiPBw@mail.gmail.com>
References: <CAAp-8+Zd0wXjCj-xPmK9z6B=4V9rbp1iyts85NSORjYfvqiPBw@mail.gmail.com>
Message-ID: <f955cbc56fe64628a7383aad73146472@BLUPR08MB343.namprd08.prod.outlook.com>


Hi Jason,



We have actually done quite a bit of work recently on agents and agent names, particularly to ensure that name values are unique. This will all be included in the next release (v1.0.9) that should be out shortly.


In regards to the identifier issue, looking at the MARCXML importer (  https://github.com/archivesspace/archivesspace/blob/master/backend/app/converters/lib/marcxml_base_map.rb#L530-L542 )


The identifier is being built by the first concating the 856$k, 856$h, 856$i , and 856$m. If there are no values there, it uses values from the 090 field. If there are not any values in that field, it generates a random string, which is what you are seeing you your records.


If you want to customize the id that is being generated by the MARCXML importer, you can modify the marcxml_base_map.rb file in a plugin. Let me know if you need any help with that and I can write something to show you how to get started on that...


b,chris.






Chris Fitzpatrick | chris.fitzpatrick at lyrasis.org
Developer, ArchivesSpace
http://archivesspace.org/
________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of AAR Website <website at aarome.org>
Sent: Friday, April 18, 2014 1:31 AM
To: archivesspace_users_group at lyralists.lyrasis.org
Subject: [Archivesspace_Users_Group] issues with MARCXML import to AS

I am having trouble understanding the import process from MARCXML to AS.

Beginning with the simplest possible use-case:

1. I have 2 MARCXML records that describe 2 separate archival resources. Both record 1 and record 2 contain markup referring to the creator and former owner of their respective archival resources.

    <datafield ind1="1" ind2=" " tag="100">
      <subfield code="a">Smith, John</subfield>
      <subfield code="e">creator</subfield>
    </datafield>

    <datafield ind1="1" ind2=" " tag="700">
      <subfield code="a">Doe, Jane</subfield>
      <subfield code="e">former owner</subfield>
    </datafield>

Following import, my agent list contains two (2) instances each of John Smith and Jane Doe.

What's happening there?

Successive imports containing either John Smith or Jane Doe add additional ids and rows to the name_person mysql table. In other words, it appears that during the import process there's no validation routine against human-readable values. Is there an additional marker or indicator I can enrich the metadata with to indicate that it is a controlled value in the agent list?

2. Each record has a unique identifier that's relevant to the organization's administrative cataloging system, that is, a series of locally developed pseudo-call numbers. Here's an example:

    <datafield ind1=" " ind2=" " tag="852">
      <subfield code="a">Repository: name</subfield>
      <subfield code="b">name of collection</subfield>
      <subfield code="c">NVB.0028.H-30.M.XLV.12A-13A</subfield>
    </datafield>

Following import, the value contained by the 852$c tag is replaced with a hash:

imported-43bf7690-4aa6-471d-a3a1-21e18f9002c7

Is this desired behavior?

Any clarification would be appreciated.

Best regards,

Jason Loeffler
American Academy in Rome

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From brad.westbrook at lyrasis.org  Mon Apr 21 11:49:34 2014
From: brad.westbrook at lyrasis.org (Brad Westbrook)
Date: Mon, 21 Apr 2014 15:49:34 +0000
Subject: [Archivesspace_Users_Group] Report suggestion for agents/names
 and	subjects
In-Reply-To: <220B4CB68E19834D965E60AC94D69BD823D8FF73@EXCH10-MBX-05.home.ku.edu>
References: <220B4CB68E19834D965E60AC94D69BD823D8FE8D@EXCH10-MBX-05.home.ku.edu>
	<418606723.750892.1397839042618.JavaMail.zimbra@psu.edu>
	<a6b4e8cdd7c141adb32f6d265210d928@BLUPR08MB102.namprd08.prod.outlook.com>
	<220B4CB68E19834D965E60AC94D69BD823D8FF73@EXCH10-MBX-05.home.ku.edu>
Message-ID: <c9c6df9b208e43428299155e3d0fa76d@BY2PR08MB109.namprd08.prod.outlook.com>

Yes, Miloche, generating a report of one or more agent records or one or more subject records is a goal of the reporting function that is to be developed.

Brad


From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kottman, Miloche
Sent: Friday, April 18, 2014 1:55 PM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Report suggestion for agents/names and subjects

Brad,

The new permissions are what I was envisioning also.

Are there plans to add the ability to export reports of agents and subjects at some point in the development too?

--Miloche

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brad Westbrook
Sent: Friday, April 18, 2014 12:39 PM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Report suggestion for agents/names and subjects

Hi, Miloche and Ben,

Does this story match your request:  https://www.pivotaltracker.com/story/show/62805480?

If so , it will be in the next public release (see options at bottom of the list):

[cid:image001.png at 01CF5D57.8F880DF0]


Let us know if something else is implied in your request.

Yrs,

Brad W.

Bradley D. Westbrook
Program Manager
brad.westbrook at lyrasis.org<mailto:brad at archivesspace.org>
800.999.8558 x2910
678.235.2910
bradley_d_westbrook (Skype)
[cid:image003.png at 01CE734E.FD759D30]





From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Ben Goldman
Sent: Friday, April 18, 2014 12:37 PM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Report suggestion for agents/names and subjects

Hello,

I'll take the liberty of turning Miloche's comment into a formal feature request (if it hasn't been already):

Create a new permissions level: "create/update/merge agent/subject records."

Thanks!
Ben



Ben Goldman
Digital Records Archivist
Penn State University Libraries
University Park, PA
814-863-8333
http://www.libraries.psu.edu/psul/speccolls.html

________________________________
From: "Miloche Kottman" <mkottman at ku.edu<mailto:mkottman at ku.edu>>
To: "Archivesspace Users Group" <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Sent: Friday, April 18, 2014 12:08:46 PM
Subject: [Archivesspace_Users_Group] Report suggestion for agents/names and        subjects

Brad, et al.,

This may already be in the Pivotal Tracker somewhere but since you?re working on agents during this first development cycle...

I?d like to be able to utilize our authority control unit staff to work on our ensuring names are set up following RDA standards (or SCM for subjects) where possible, check for duplicate headings, etc., especially on our legacy finding aids.   To facilitate this work, I?d need to be able to generate a report that lists the fields in the Names section and Agent Type.  In addition, I?d want to be able to generate these reports based on date and agent type, e.g. all new Person records added in the last month.

Though not required, adding a user group in the permissions that allow staff to add, edit, and merge agent & subject records but only view accession and resource records would be nice too.

--Miloche


Miloche Kottman
Head of Cataloging, Archival Processing & Digitization Services
University of Kansas Libraries
1425 Jayhawk Blvd.
Lawrence, KS 66045-7544
(785) 864-3916 or (785) 864-4823



_______________________________________________
Archivesspace_Users_Group mailing list
Archivesspace_Users_Group at lyralists.lyrasis.org<mailto:Archivesspace_Users_Group at lyralists.lyrasis.org>
http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group

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From PGalligan at rockarch.org  Mon Apr 21 12:02:38 2014
From: PGalligan at rockarch.org (Galligan, Patrick)
Date: Mon, 21 Apr 2014 12:02:38 -0400
Subject: [Archivesspace_Users_Group] Accessions/User Defined Field Titles
Message-ID: <F6E0CB227A713F4AA8F9598060B8F063A03157158E@racex01>

Hi,

Does anyone know off the top of their heads what file controls the names of the User Defined Fields in the Accessions page? We'd like to customize these, but I wanted to make sure we were changing the right file.

Patrick Galligan
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From website at aarome.org  Mon Apr 21 19:07:57 2014
From: website at aarome.org (AAR Website)
Date: Mon, 21 Apr 2014 19:07:57 -0400
Subject: [Archivesspace_Users_Group] issues with MARCXML import to AS
In-Reply-To: <f955cbc56fe64628a7383aad73146472@BLUPR08MB343.namprd08.prod.outlook.com>
References: <CAAp-8+Zd0wXjCj-xPmK9z6B=4V9rbp1iyts85NSORjYfvqiPBw@mail.gmail.com>
	<f955cbc56fe64628a7383aad73146472@BLUPR08MB343.namprd08.prod.outlook.com>
Message-ID: <CAAp-8+YfZtpy2+GhYZdU2sETgQ6G4Beqcm5VW-OTke-TmZQmYQ@mail.gmail.com>

Great, Chris. Thanks for getting back to me on this issue. For the
collections of the American Academy in Rome, we're implementing some
challenging and (hopefully) interesting integration with
a repository management management  application as well as Drupal and
Koha. Upshot is that there will be much to share with the community as the
project evolves.

On holiday at the moment and will qualify what you've outlined following my
return.

Regards,
Jason Loeffler
System Architect
Hemidemisemi
Brooklyn, New York

On Monday, April 21, 2014, Chris Fitzpatrick <Chris.Fitzpatrick at lyrasis.org>
wrote:

>
>  Hi Jason,
>
>
>
>  We have actually done quite a bit of work recently on agents and agent
> names, particularly to ensure that name values are unique. This will all be
> included in the next release (v1.0.9) that should be out shortly.
>
>
>  In regards to the identifier issue, looking at the MARCXML importer (
> https://github.com/archivesspace/archivesspace/blob/master/backend/app/converters/lib/marcxml_base_map.rb#L530-L542
>  )
>
>
>  The identifier is being built by the first concating the 856$k, 856$h,
> 856$i , and 856$m. If there are no values there, it uses values from the
> 090 field. If there are not any values in that field, it generates a random
> string, which is what you are seeing you your records.
>
>
>  If you want to customize the id that is being generated by the MARCXML
> importer, you can modify the marcxml_base_map.rb file in a plugin. Let me
> know if you need any help with that and I can write something to show you
> how to get started on that...
>
>
>  b,chris.
>
>
>
>
>
>
>  Chris Fitzpatrick | chris.fitzpatrick at lyrasis.org<javascript:_e(%7B%7D,'cvml','chris.fitzpatrick at lyrasis.org');>
> Developer, ArchivesSpace
> http://archivesspace.org/
>   ------------------------------
> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org<javascript:_e(%7B%7D,'cvml','archivesspace_users_group-bounces at lyralists.lyrasis.org');><
> archivesspace_users_group-bounces at lyralists.lyrasis.org<javascript:_e(%7B%7D,'cvml','archivesspace_users_group-bounces at lyralists.lyrasis.org');>>
> on behalf of AAR Website <website at aarome.org<javascript:_e(%7B%7D,'cvml','website at aarome.org');>
> >
> *Sent:* Friday, April 18, 2014 1:31 AM
> *To:* archivesspace_users_group at lyralists.lyrasis.org<javascript:_e(%7B%7D,'cvml','archivesspace_users_group at lyralists.lyrasis.org');>
> *Subject:* [Archivesspace_Users_Group] issues with MARCXML import to AS
>
>  I am having trouble understanding the import process from MARCXML to
> AS.
>
>  Beginning with the simplest possible use-case:
>
>  1. I have 2 MARCXML records that describe 2 separate archival resources.
> Both record 1 and record 2 contain markup referring to the creator and
> former owner of their respective archival resources.
>
>      <datafield ind1="1" ind2=" " tag="100">
>       <subfield code="a">Smith, John</subfield>
>       <subfield code="e">creator</subfield>
>     </datafield>
>
>      <datafield ind1="1" ind2=" " tag="700">
>       <subfield code="a">Doe, Jane</subfield>
>       <subfield code="e">former owner</subfield>
>     </datafield>
>
>  Following import, my agent list contains two (2) instances each of John
> Smith and Jane Doe.
>
>  What's happening there?
>
> Successive imports containing either John Smith or Jane Doe add additional
> ids and rows to the name_person mysql table. In other words, it appears
> that during the import process there's no validation routine against
> human-readable values. Is there an additional marker or indicator I can
> enrich the metadata with to indicate that it is a controlled value in the
> agent list?
>
>  2. Each record has a unique identifier that's relevant to the
> organization's administrative cataloging system, that is, a series of
> locally developed pseudo-call numbers. Here's an example:
>
>      <datafield ind1=" " ind2=" " tag="852">
>       <subfield code="a">Repository: name</subfield>
>       <subfield code="b">name of collection</subfield>
>       <subfield code="c">NVB.0028.H-30.M.XLV.12A-13A</subfield>
>     </datafield>
>
>  Following import, the value contained by the 852$c tag is replaced with
> a hash:
>
> imported-43bf7690-4aa6-471d-a3a1-21e18f9002c7
>  Is this desired behavior?
>
>  Any clarification would be appreciated.
>
>  Best regards,
>
>  Jason Loeffler
> American Academy in Rome
>
>
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From flemingj at uncw.edu  Tue Apr 22 09:31:18 2014
From: flemingj at uncw.edu (Fleming, Jason)
Date: Tue, 22 Apr 2014 09:31:18 -0400
Subject: [Archivesspace_Users_Group] Installation server
Message-ID: <1BB45AE37908DF40B3C2FAB9665E09453F2808FD5F@uncwexmb1.dcs.uncw.edu>

Is it preferred to install ArchivesSpace on a Windows or a Linux server?


-Jason

----------------------------------------------------------------
Jason Fleming
Information Technology Librarian

601 South College Road | Wilmington, NC  28403-5990
T: 910-962-2675 | flemingj at uncw.edu<mailto:flemingj at uncw.edu>
http://library.uncw.edu


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From jhamblet at nmu.edu  Tue Apr 22 09:47:51 2014
From: jhamblet at nmu.edu (Hambleton, John S)
Date: Tue, 22 Apr 2014 13:47:51 +0000
Subject: [Archivesspace_Users_Group] Installation server
In-Reply-To: <1BB45AE37908DF40B3C2FAB9665E09453F2808FD5F@uncwexmb1.dcs.uncw.edu>
References: <1BB45AE37908DF40B3C2FAB9665E09453F2808FD5F@uncwexmb1.dcs.uncw.edu>
Message-ID: <aa45dcfa5d144dfaa243bd0aff395cf6@EX01.ads.nmu.edu>

I have installed it on both Jason.
Windows Server 2008 and CentOS 6.5.
My assumption is that AS is operating system independent...

John H
NMU

From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Fleming, Jason
Sent: Tuesday, April 22, 2014 9:31 AM
To: Archivesspace Users Group (archivesspace_users_group at lyralists.lyrasis.org)
Subject: [Archivesspace_Users_Group] Installation server

Is it preferred to install ArchivesSpace on a Windows or a Linux server?


-Jason

----------------------------------------------------------------
Jason Fleming
Information Technology Librarian

601 South College Road | Wilmington, NC  28403-5990
T: 910-962-2675 | flemingj at uncw.edu<mailto:flemingj at uncw.edu>
http://library.uncw.edu


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From michael.rush at yale.edu  Tue Apr 22 10:41:27 2014
From: michael.rush at yale.edu (Rush, Michael)
Date: Tue, 22 Apr 2014 14:41:27 +0000
Subject: [Archivesspace_Users_Group] Event type associations with record
	types
Message-ID: <C7222B107E2D8B4290E539B439BBC79E23A171A9@x10-mbx6.yu.yale.edu>

I posted this last month and didn't get a response.  Has anyone else noticed the inconsistencies with which events can be associated with accessions?  I'd appreciate knowing if this is a bug or by design.

Thanks,

Mike

-----Original Message-----
From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Rush, Michael
Sent: Wednesday, March 19, 2014 2:06 PM
To: Archivesspace_Users_Group at lyralists.lyrasis.org
Subject: [Archivesspace_Users_Group] Event type associations with record types

Hello,

I'm reviewing the available event type values for both accessions and resources.

As far as I can tell, all of the available event types are available for association with resources and digital objects, but only six values (Acknowledgment Sent, Agreement Signed, Agreement Sent, Cataloged, Copyright Transfer, and Processed) are available for association with accessions.  Is this by design or a bug?  If by design, how can we specify which event types may be associated with a given record type?

Thanks,

Mike

_____________________________________
Michael Rush
Accessioning Archivist
Beinecke Rare Book and Manuscript Library
Yale University
203-432-8123

The Beinecke Rare Book & Manuscript Library will close for a major renovation in May 2015, reopening in August 2016. ?We will maintain a reading room in Sterling Memorial Library during this time, but access to various collections will be limited as early as April 2014 while we prepare for closure. For details, please visit?our renovation website.


_______________________________________________
Archivesspace_Users_Group mailing list
Archivesspace_Users_Group at lyralists.lyrasis.org
http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group


From Chris.Fitzpatrick at lyrasis.org  Tue Apr 22 10:59:41 2014
From: Chris.Fitzpatrick at lyrasis.org (Chris Fitzpatrick)
Date: Tue, 22 Apr 2014 14:59:41 +0000
Subject: [Archivesspace_Users_Group] Accessions/User Defined Field Titles
In-Reply-To: <F6E0CB227A713F4AA8F9598060B8F063A03157158E@racex01>
References: <F6E0CB227A713F4AA8F9598060B8F063A03157158E@racex01>
Message-ID: <7ba45ec902f04cb6be4b0458fac2d4ea@DM2PR08MB351.namprd08.prod.outlook.com>

?


Hi,


It's locales/en.yml.

The user_defined block starts at line ~1627


b,chris.


Chris Fitzpatrick | chris.fitzpatrick at lyrasis.org
Developer, ArchivesSpace
http://archivesspace.org/
________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Galligan, Patrick <PGalligan at rockarch.org>
Sent: Monday, April 21, 2014 6:02 PM
To: archivesspace_users_group at lyralists.lyrasis.org
Subject: [Archivesspace_Users_Group] Accessions/User Defined Field Titles

Hi,

Does anyone know off the top of their heads what file controls the names of the User Defined Fields in the Accessions page? We'd like to customize these, but I wanted to make sure we were changing the right file.

Patrick Galligan
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From brad.westbrook at lyrasis.org  Tue Apr 22 11:25:40 2014
From: brad.westbrook at lyrasis.org (Brad Westbrook)
Date: Tue, 22 Apr 2014 15:25:40 +0000
Subject: [Archivesspace_Users_Group] Archon to ArchivesSpace migration tools
	released to General Members
Message-ID: <40aaab1250f849829a5b9e1edcd38ad1@BLUPR08MB102.namprd08.prod.outlook.com>

Dear ArchivesSpace member representatives and users,

The ArchivesSpace team is happy to report that the script for migrating Archon data to an ArchivesSpace implementation is now available for use by ArchivesSpace General members.  The migration script can be downloaded from https://docs.archivesspace.org/tools/index.html.


The resources for migrating data from Archivists' Toolkit and Archon include 1) the migration script plugins, 2) migration guidelines, and 3) and source-to-target mappings.



[cid:image002.jpg at 01CF5E1D.63DBB780]



The AT and Archon plugins are scripts for executing migrations.  The migration guidelines for Archivists' Toolkit and Archon explain how to prepare for migration, to use the migration scripts, and to assess the success of the migration.  The source-to-target mappings indicate how data is migrated from fields in Archivists' Toolkit or Archon to ArchivesSpace.



The AT to ArchivesSpace and Archon to ArchivesSpace migration tools are now available to all ArchivesSpace members.  Each migration tool and associated documentation will be released to the public 180 days after the initial release of each tool, that is, May 12 for the AT script and July 21 for the Archon script.



In addition to the migration resources, ArchivesSpace team has a migration specialist on staff until October 2014.  As requested, the migration specialist will assist member institutions to migrate data from Archivists' Toolkit or Archon to ArchivesSpace.  Initially, as with the migration scripts, the migration specialist will be available only to assist charter members for the first ninety days after the release of the migration resources.  The migration specialist will be available to assist general members as general members are permitted access to the migration scripts.  Even though all migration resources will eventually be made available to the general public, the migration specialist will only provide migration support to ArchivesSpace members.



Brad W.

Bradley D. Westbrook
Program Manager
brad.westbrook at lyrasis.org<mailto:brad at archivesspace.org>
800.999.8558 x2910
678.235.2910
bradley_d_westbrook (Skype)
[cid:image003.png at 01CE734E.FD759D30]

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From brad.westbrook at lyrasis.org  Tue Apr 22 11:41:54 2014
From: brad.westbrook at lyrasis.org (Brad Westbrook)
Date: Tue, 22 Apr 2014 15:41:54 +0000
Subject: [Archivesspace_Users_Group] Event type associations with
	record	types
In-Reply-To: <C7222B107E2D8B4290E539B439BBC79E23A171A9@x10-mbx6.yu.yale.edu>
References: <C7222B107E2D8B4290E539B439BBC79E23A171A9@x10-mbx6.yu.yale.edu>
Message-ID: <5050089c56bc4b509826c90d05f2f40d@BLUPR08MB102.namprd08.prod.outlook.com>

Hi, Mike,

What you have observed is intentional and not a bug.  See the following user stories:

https://www.pivotaltracker.com/story/show/35064329

https://www.pivotaltracker.com/story/show/49272069

https://www.pivotaltracker.com/story/show/46849311

We can, of course, revisit this intention and, if desired, make the Accession event controlled value list the same as it is for resources and digital objects.

Best,

Brad W.

Bradley D. Westbrook
Program Manager
brad.westbrook at lyrasis.org
800.999.8558 x2910
678.235.2910
bradley_d_westbrook (Skype)?







-----Original Message-----
From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Rush, Michael
Sent: Tuesday, April 22, 2014 10:41 AM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Event type associations with record types

I posted this last month and didn't get a response.  Has anyone else noticed the inconsistencies with which events can be associated with accessions?  I'd appreciate knowing if this is a bug or by design.

Thanks,

Mike

-----Original Message-----
From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Rush, Michael
Sent: Wednesday, March 19, 2014 2:06 PM
To: Archivesspace_Users_Group at lyralists.lyrasis.org
Subject: [Archivesspace_Users_Group] Event type associations with record types

Hello,

I'm reviewing the available event type values for both accessions and resources.

As far as I can tell, all of the available event types are available for association with resources and digital objects, but only six values (Acknowledgment Sent, Agreement Signed, Agreement Sent, Cataloged, Copyright Transfer, and Processed) are available for association with accessions.  Is this by design or a bug?  If by design, how can we specify which event types may be associated with a given record type?

Thanks,

Mike

_____________________________________
Michael Rush
Accessioning Archivist
Beinecke Rare Book and Manuscript Library Yale University
203-432-8123

The Beinecke Rare Book & Manuscript Library will close for a major renovation in May 2015, reopening in August 2016. ?We will maintain a reading room in Sterling Memorial Library during this time, but access to various collections will be limited as early as April 2014 while we prepare for closure. For details, please visit?our renovation website.


_______________________________________________
Archivesspace_Users_Group mailing list
Archivesspace_Users_Group at lyralists.lyrasis.org
http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
_______________________________________________
Archivesspace_Users_Group mailing list
Archivesspace_Users_Group at lyralists.lyrasis.org
http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group


From dfwalton at ua.edu  Tue Apr 22 12:56:43 2014
From: dfwalton at ua.edu (Lancaster, Donelly)
Date: Tue, 22 Apr 2014 11:56:43 -0500
Subject: [Archivesspace_Users_Group] customizing your own reports,
	especially for locations?
Message-ID: <EF318D7759BDB04B8D11FB2F0D07F33B01AF8BACB7D8@MAIL1.ua-net.ua.edu>

We are migrating from AT to ArchivesSpace.  We also happen to be moving portions of our collections from one physical location to another this summer.  The ability to create location reports is crucial for our planning.  

ArchivesSpace does not feature reports for locations at this time.  Is anyone out there doing anything in-house to create your own reports?  

Many thanks,


Donnelly Lancaster Walton
W.S. Hoole Special Collections Library
University Libraries
The University of Alabama
205-348-0505 (fax 205-348-1699)




From Elizabeth.Dunham at asu.edu  Tue Apr 22 13:10:14 2014
From: Elizabeth.Dunham at asu.edu (Elizabeth Dunham)
Date: Tue, 22 Apr 2014 17:10:14 +0000
Subject: [Archivesspace_Users_Group] customizing your own reports,
	especially for locations?
In-Reply-To: <EF318D7759BDB04B8D11FB2F0D07F33B01AF8BACB7D8@MAIL1.ua-net.ua.edu>
References: <EF318D7759BDB04B8D11FB2F0D07F33B01AF8BACB7D8@MAIL1.ua-net.ua.edu>
Message-ID: <B43D825FC84A0A4D8CE4CEB34B5C736329B7CF4A@exmbw02.asurite.ad.asu.edu>

Hi Donnelly,

I've been using MySQL Workbench to run "reports," including one that counts all the linear footage we have stored off-site.  I'd be happy to share my script with you if that would be helpful.  I've had to teach myself SQL as I go, so it's not the most elegant thing around, but it works.

There is a "LocationsReport" in my installation of 1.0.7 - would that work, or does it not return what you were looking for?

Good luck with your move!

Elizabeth Dunham

------------------------
Assistant Archivist and Acting University Archivist
Arizona State University Libraries
Archives and Special Collections
Tempe, AZ 85287-1006
Elizabeth.Dunham at asu.edu

-----Original Message-----
From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Lancaster, Donelly
Sent: Tuesday, April 22, 2014 9:57 AM
To: Archivesspace Users Group
Subject: [Archivesspace_Users_Group] customizing your own reports, especially for locations?

We are migrating from AT to ArchivesSpace.  We also happen to be moving portions of our collections from one physical location to another this summer.  The ability to create location reports is crucial for our planning.  

ArchivesSpace does not feature reports for locations at this time.  Is anyone out there doing anything in-house to create your own reports?  

Many thanks,


Donnelly Lancaster Walton
W.S. Hoole Special Collections Library
University Libraries
The University of Alabama
205-348-0505 (fax 205-348-1699)


_______________________________________________
Archivesspace_Users_Group mailing list
Archivesspace_Users_Group at lyralists.lyrasis.org
http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group


From maderikra at vmi.edu  Tue Apr 22 13:34:46 2014
From: maderikra at vmi.edu (Maderik, Rachel A.)
Date: Tue, 22 Apr 2014 17:34:46 +0000
Subject: [Archivesspace_Users_Group] customizing your own reports,
	especially for locations?
In-Reply-To: <EF318D7759BDB04B8D11FB2F0D07F33B01AF8BACB7D8@MAIL1.ua-net.ua.edu>
References: <EF318D7759BDB04B8D11FB2F0D07F33B01AF8BACB7D8@MAIL1.ua-net.ua.edu>
Message-ID: <802D5D25B6F2BF45B295FE900F9F9BCB56B745F3@LEE04.vmi.edu>

We're building our own report interface using a PHP form on a separate web server to query the MySQL database directly, essentially bypassing the ArchivesSpace interface. I also use Toad for MySQL if I need to run a quick and dirty report, but the PHP form is meant to be more user-friendly (it allows archives staff to build custom reports without requiring a knowledge of SQL). It's still in the testing phase, but I can send you what we've done so far if you're interested.

Rachel Maderik
Metadata Librarian
401 Preston Library
Virginia Military Institute
Lexington, VA 24450
540-464-7572

-----Original Message-----
From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Lancaster, Donelly
Sent: Tuesday, April 22, 2014 12:57 PM
To: Archivesspace Users Group
Subject: [Archivesspace_Users_Group] customizing your own reports, especially for locations?

We are migrating from AT to ArchivesSpace.  We also happen to be moving portions of our collections from one physical location to another this summer.  The ability to create location reports is crucial for our planning.  

ArchivesSpace does not feature reports for locations at this time.  Is anyone out there doing anything in-house to create your own reports?  

Many thanks,


Donnelly Lancaster Walton
W.S. Hoole Special Collections Library
University Libraries
The University of Alabama
205-348-0505 (fax 205-348-1699)


_______________________________________________
Archivesspace_Users_Group mailing list
Archivesspace_Users_Group at lyralists.lyrasis.org
http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group


From prom at illinois.edu  Tue Apr 22 14:41:30 2014
From: prom at illinois.edu (Prom, Christopher John)
Date: Tue, 22 Apr 2014 18:41:30 +0000
Subject: [Archivesspace_Users_Group] customizing your own reports,
	especially for locations?
In-Reply-To: <802D5D25B6F2BF45B295FE900F9F9BCB56B745F3@LEE04.vmi.edu>
References: <EF318D7759BDB04B8D11FB2F0D07F33B01AF8BACB7D8@MAIL1.ua-net.ua.edu>
	<802D5D25B6F2BF45B295FE900F9F9BCB56B745F3@LEE04.vmi.edu>
Message-ID: <288762A5-4C66-402A-A047-5EA129CD9C6A@illinois.edu>

Rachel,

Just to ask, are you connecting directly the the DB using PDO or mysqli, sir some such, or are you connecting to the rest endpoints?

Best,

Chris Prom

On Apr 22, 2014, at 12:34 PM, Maderik, Rachel A. <maderikra at vmi.edu> wrote:

> We're building our own report interface using a PHP form on a separate web server to query the MySQL database directly, essentially bypassing the ArchivesSpace interface. I also use Toad for MySQL if I need to run a quick and dirty report, but the PHP form is meant to be more user-friendly (it allows archives staff to build custom reports without requiring a knowledge of SQL). It's still in the testing phase, but I can send you what we've done so far if you're interested.
> 
> Rachel Maderik
> Metadata Librarian
> 401 Preston Library
> Virginia Military Institute
> Lexington, VA 24450
> 540-464-7572
> 
> -----Original Message-----
> From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Lancaster, Donelly
> Sent: Tuesday, April 22, 2014 12:57 PM
> To: Archivesspace Users Group
> Subject: [Archivesspace_Users_Group] customizing your own reports, especially for locations?
> 
> We are migrating from AT to ArchivesSpace.  We also happen to be moving portions of our collections from one physical location to another this summer.  The ability to create location reports is crucial for our planning.  
> 
> ArchivesSpace does not feature reports for locations at this time.  Is anyone out there doing anything in-house to create your own reports?  
> 
> Many thanks,
> 
> 
> Donnelly Lancaster Walton
> W.S. Hoole Special Collections Library
> University Libraries
> The University of Alabama
> 205-348-0505 (fax 205-348-1699)
> 
> 
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group



From maderikra at vmi.edu  Tue Apr 22 14:59:05 2014
From: maderikra at vmi.edu (Maderik, Rachel A.)
Date: Tue, 22 Apr 2014 18:59:05 +0000
Subject: [Archivesspace_Users_Group] customizing your own reports,
	especially for locations?
In-Reply-To: <288762A5-4C66-402A-A047-5EA129CD9C6A@illinois.edu>
References: <EF318D7759BDB04B8D11FB2F0D07F33B01AF8BACB7D8@MAIL1.ua-net.ua.edu>
	<802D5D25B6F2BF45B295FE900F9F9BCB56B745F3@LEE04.vmi.edu>
	<288762A5-4C66-402A-A047-5EA129CD9C6A@illinois.edu>
Message-ID: <802D5D25B6F2BF45B295FE900F9F9BCB56B7464D@LEE04.vmi.edu>

Yes we're connecting directly (using the deprecated mysql_connect right now, though we will be converting to PDO before we go live).

-----Original Message-----
From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Prom, Christopher John
Sent: Tuesday, April 22, 2014 2:42 PM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] customizing your own reports, especially for locations?

Rachel,

Just to ask, are you connecting directly the the DB using PDO or mysqli, sir some such, or are you connecting to the rest endpoints?

Best,

Chris Prom

On Apr 22, 2014, at 12:34 PM, Maderik, Rachel A. <maderikra at vmi.edu> wrote:

> We're building our own report interface using a PHP form on a separate web server to query the MySQL database directly, essentially bypassing the ArchivesSpace interface. I also use Toad for MySQL if I need to run a quick and dirty report, but the PHP form is meant to be more user-friendly (it allows archives staff to build custom reports without requiring a knowledge of SQL). It's still in the testing phase, but I can send you what we've done so far if you're interested.
> 
> Rachel Maderik
> Metadata Librarian
> 401 Preston Library
> Virginia Military Institute
> Lexington, VA 24450
> 540-464-7572
> 
> -----Original Message-----
> From: archivesspace_users_group-bounces at lyralists.lyrasis.org 
> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On 
> Behalf Of Lancaster, Donelly
> Sent: Tuesday, April 22, 2014 12:57 PM
> To: Archivesspace Users Group
> Subject: [Archivesspace_Users_Group] customizing your own reports, especially for locations?
> 
> We are migrating from AT to ArchivesSpace.  We also happen to be moving portions of our collections from one physical location to another this summer.  The ability to create location reports is crucial for our planning.  
> 
> ArchivesSpace does not feature reports for locations at this time.  Is anyone out there doing anything in-house to create your own reports?  
> 
> Many thanks,
> 
> 
> Donnelly Lancaster Walton
> W.S. Hoole Special Collections Library University Libraries The 
> University of Alabama
> 205-348-0505 (fax 205-348-1699)
> 
> 
> _______________________________________________
> Archivesspace_Users_Group mailing list 
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_grou
> p _______________________________________________
> Archivesspace_Users_Group mailing list 
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_grou
> p

_______________________________________________
Archivesspace_Users_Group mailing list
Archivesspace_Users_Group at lyralists.lyrasis.org
http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group


From michael.rush at yale.edu  Wed Apr 23 12:20:55 2014
From: michael.rush at yale.edu (Rush, Michael)
Date: Wed, 23 Apr 2014 16:20:55 +0000
Subject: [Archivesspace_Users_Group] Event type associations with record
 types
Message-ID: <C7222B107E2D8B4290E539B439BBC79E23A1ADC9@x10-mbx6.yu.yale.edu>

Brad,

Thanks for the clarification.  From what I can tell, the only events that are available to associate with accessions are those listed in https://www.pivotaltracker.com/s/projects/386247/stories/35064329 and https://www.pivotaltracker.com/s/projects/386247/stories/46849311.  This is problematic for two reasons: 

1) It excludes other relevant events already present in the controlled value list for event_event_type.  The most glaring example is agreement_received.  (Perhaps this is a vestigial event and meant to be replaced by agreement_signed).  But appraisal and assessment might also be useful in an accessioning context.  Who knows what might be useful?

2) Despite my best efforts, I see no way from within the user interface to create new event types for use with accessions.  Here at Yale we have defined 11 additional event types that we need to be able to associate with accession records.  I've created new event_event_type values via the controlled value list interface under system preferences.  I am able to associate those with resources and digital objects, but not with accessions.

It is critical for us to be able to extend the events associated with accessions.  The simplest solution would be to make all of the event types available to all of the record types.  The most granular solution would be to allow users to choose whether or not to associate any given event type with any given record type.  The former would be an acceptable short term solution but I think the latter would be a preferable long term goal.

I've noticed two other related oddities that I think relate to https://www.pivotaltracker.com/story/show/61207810: 

3) In the "Create Value" popup within Controlled Value List interface it gives an option to define a new Value, but not a Translation.  For example, I created an event value of "authorization_received".  In the event_event_type list it then shows "authorization_received" as both the value and the translation.

4) Consequently, when I add an event to a Resource or Digital Object (though not Accessions because new events are excluded) the enum list of possible events includes the following "translation missing: en.enumerations.event_event_type.authorization_received".

Mike

-----Original Message-----
From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brad Westbrook
Sent: Tuesday, April 22, 2014 11:42 AM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Event type associations with record types

Hi, Mike,

What you have observed is intentional and not a bug.  See the following user stories:

https://www.pivotaltracker.com/story/show/35064329

https://www.pivotaltracker.com/story/show/49272069

https://www.pivotaltracker.com/story/show/46849311

We can, of course, revisit this intention and, if desired, make the Accession event controlled value list the same as it is for resources and digital objects.

Best,

Brad W.

Bradley D. Westbrook
Program Manager
brad.westbrook at lyrasis.org
800.999.8558 x2910
678.235.2910
bradley_d_westbrook (Skype)?







-----Original Message-----
From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Rush, Michael
Sent: Tuesday, April 22, 2014 10:41 AM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Event type associations with record types

I posted this last month and didn't get a response.  Has anyone else noticed the inconsistencies with which events can be associated with accessions?  I'd appreciate knowing if this is a bug or by design.

Thanks,

Mike

-----Original Message-----
From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Rush, Michael
Sent: Wednesday, March 19, 2014 2:06 PM
To: Archivesspace_Users_Group at lyralists.lyrasis.org
Subject: [Archivesspace_Users_Group] Event type associations with record types

Hello,

I'm reviewing the available event type values for both accessions and resources.

As far as I can tell, all of the available event types are available for association with resources and digital objects, but only six values (Acknowledgment Sent, Agreement Signed, Agreement Sent, Cataloged, Copyright Transfer, and Processed) are available for association with accessions.  Is this by design or a bug?  If by design, how can we specify which event types may be associated with a given record type?

Thanks,

Mike

_____________________________________
Michael Rush
Accessioning Archivist
Beinecke Rare Book and Manuscript Library Yale University
203-432-8123

The Beinecke Rare Book & Manuscript Library will close for a major renovation in May 2015, reopening in August 2016. ?We will maintain a reading room in Sterling Memorial Library during this time, but access to various collections will be limited as early as April 2014 while we prepare for closure. For details, please visit?our renovation website.


_______________________________________________
Archivesspace_Users_Group mailing list
Archivesspace_Users_Group at lyralists.lyrasis.org
http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
_______________________________________________
Archivesspace_Users_Group mailing list
Archivesspace_Users_Group at lyralists.lyrasis.org
http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
_______________________________________________
Archivesspace_Users_Group mailing list
Archivesspace_Users_Group at lyralists.lyrasis.org
http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group


From dfwalton at ua.edu  Wed Apr 23 15:00:24 2014
From: dfwalton at ua.edu (Lancaster, Donelly)
Date: Wed, 23 Apr 2014 14:00:24 -0500
Subject: [Archivesspace_Users_Group] customizing your own reports,
	especially for locations?
In-Reply-To: <802D5D25B6F2BF45B295FE900F9F9BCB56B745F3@LEE04.vmi.edu>
References: <EF318D7759BDB04B8D11FB2F0D07F33B01AF8BACB7D8@MAIL1.ua-net.ua.edu>
	<802D5D25B6F2BF45B295FE900F9F9BCB56B745F3@LEE04.vmi.edu>
Message-ID: <EF318D7759BDB04B8D11FB2F0D07F33B01AF8BACBA37@MAIL1.ua-net.ua.edu>

Thank you for your responses.  I've passed these along to the people who are handling the technical side of things for me.

Donnelly 

-----Original Message-----
From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Maderik, Rachel A.
Sent: Tuesday, April 22, 2014 12:35 PM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] customizing your own reports, especially for locations?

We're building our own report interface using a PHP form on a separate web server to query the MySQL database directly, essentially bypassing the ArchivesSpace interface. I also use Toad for MySQL if I need to run a quick and dirty report, but the PHP form is meant to be more user-friendly (it allows archives staff to build custom reports without requiring a knowledge of SQL). It's still in the testing phase, but I can send you what we've done so far if you're interested.

Rachel Maderik
Metadata Librarian
401 Preston Library
Virginia Military Institute
Lexington, VA 24450
540-464-7572

-----Original Message-----
From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Lancaster, Donelly
Sent: Tuesday, April 22, 2014 12:57 PM
To: Archivesspace Users Group
Subject: [Archivesspace_Users_Group] customizing your own reports, especially for locations?

We are migrating from AT to ArchivesSpace.  We also happen to be moving portions of our collections from one physical location to another this summer.  The ability to create location reports is crucial for our planning.  

ArchivesSpace does not feature reports for locations at this time.  Is anyone out there doing anything in-house to create your own reports?  

Many thanks,


Donnelly Lancaster Walton
W.S. Hoole Special Collections Library
University Libraries
The University of Alabama
205-348-0505 (fax 205-348-1699)


_______________________________________________
Archivesspace_Users_Group mailing list
Archivesspace_Users_Group at lyralists.lyrasis.org
http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
_______________________________________________
Archivesspace_Users_Group mailing list
Archivesspace_Users_Group at lyralists.lyrasis.org
http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group


From cory_nimer at byu.edu  Thu Apr 24 16:41:04 2014
From: cory_nimer at byu.edu (Cory Nimer)
Date: Thu, 24 Apr 2014 20:41:04 +0000
Subject: [Archivesspace_Users_Group] Import error -- "Not a valid date"
Message-ID: <01F9DC7FA787A246AECD49D49609C0F11E2A3CF4@CORN.byu.local>

We are working on cleaning up our data and have found a few stubborn finding aids that won't import from the AT. The ArchivesSpace import error report gives us the following:

Endpoint: http://54.80.123.196:8089/repositories/7/batch_imports
AT Identifier: MSS 3235
Status code: 200
Status text: OK

{
  "errors": ["Server error: #<:ValidationException: {:errors=>{\"dates/0/begin\"=>[\"not a valid date\"], \"dates/0/end\"=>[\"not a valid date\"]}}>"],
  "saved": []
}

However, going through the EAD output from the Archivists Toolkit we don't get an error through schema validation, and a visual review of the EAD file has not shown any problems. Does anyone know what type of error this message is referring to, and is there any chance that the import process could be more descriptive in giving a line number with the output?

I have attached the EAD file for reference.

Thanks,

Cory Nimer
Manuscripts Cataloger/Metadata Specialist
Brigham Young University
1108 HBLL
(801) 422-6091

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From ns96 at nyu.edu  Fri Apr 25 14:47:14 2014
From: ns96 at nyu.edu (Nathan Stevens)
Date: Fri, 25 Apr 2014 14:47:14 -0400
Subject: [Archivesspace_Users_Group] Import error -- "Not a valid date"
In-Reply-To: <01F9DC7FA787A246AECD49D49609C0F11E2A3CF4@CORN.byu.local>
References: <01F9DC7FA787A246AECD49D49609C0F11E2A3CF4@CORN.byu.local>
Message-ID: <CADi=b=MFTZHc=MjTbYpCZr=J9L7CAi+0TLyaU-J2utffY8O5dA@mail.gmail.com>

Hi Cory,

let me try and modify the migration plugin to ignore the dates that don't
fit the ISO formats of either yyyy, yyyy-mm, or yyyy-mm-dd. A message will
be placed in log with information to find component in the AT where the
date is.  For the end date before begin error I will try and do the same.
Those changes should be in the next release of the plugin.

In the mean time send me a new copy of your database so I can test on my
end.
On Apr 24, 2014 4:49 PM, "Cory Nimer" <cory_nimer at byu.edu> wrote:

>  We are working on cleaning up our data and have found a few stubborn
> finding aids that won't import from the AT. The ArchivesSpace import error
> report gives us the following:
>
>
>
> Endpoint: http://54.80.123.196:8089/repositories/7/batch_imports
>
> AT Identifier: MSS 3235
>
> Status code: 200
>
> Status text: OK
>
>
>
> {
>
>   "errors": ["Server error: #<:ValidationException:
> {:errors=>{\"dates/0/begin\"=>[\"not a valid date\"],
> \"dates/0/end\"=>[\"not a valid date\"]}}>"],
>
>   "saved": []
>
> }
>
>
>
> However, going through the EAD output from the Archivists Toolkit we don't
> get an error through schema validation, and a visual review of the EAD file
> has not shown any problems. Does anyone know what type of error this
> message is referring to, and is there any chance that the import process
> could be more descriptive in giving a line number with the output?
>
>
>
> I have attached the EAD file for reference.
>
>
>
> Thanks,
>
>
>
> Cory Nimer
>
> Manuscripts Cataloger/Metadata Specialist
>
> Brigham Young University
>
> 1108 HBLL
>
> (801) 422-6091
>
>
>
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>
>
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From mark.custer at yale.edu  Fri Apr 25 16:15:15 2014
From: mark.custer at yale.edu (Custer, Mark)
Date: Fri, 25 Apr 2014 20:15:15 +0000
Subject: [Archivesspace_Users_Group] Import error -- "Not a valid date"
In-Reply-To: <01F9DC7FA787A246AECD49D49609C0F11E2A3CF4@CORN.byu.local>
References: <01F9DC7FA787A246AECD49D49609C0F11E2A3CF4@CORN.byu.local>
Message-ID: <DCB910FAD4CF9343B3E424AF5F33102521C13B79@x10-mbx8.yu.yale.edu>

Cory,

You and Nathan probably already discovered this, but I just took a quick look at the attached file, and it appears that the problem is that there's an entry for November 31st in there.  Once I replaced "1959-11-31" with "1959-11-30", the file imported into ArchivesSpace without any issues.

I've yet to really work on importing EAD into ArchivesSpace, but once I do, I hope that there will be a schematron file (or something similar) that will highlight exactly where these errors occur so that they can be fixed a bit more easily.  Has anyone else already created something like that, in order to check the validity of the normalized dates?  I'm pretty sure that the TEI schema does this.

Mark



From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Cory Nimer
Sent: Thursday, April 24, 2014 4:41 PM
To: archivesspace_users_group at lyralists.lyrasis.org
Subject: [Archivesspace_Users_Group] Import error -- "Not a valid date"

We are working on cleaning up our data and have found a few stubborn finding aids that won't import from the AT. The ArchivesSpace import error report gives us the following:

Endpoint: http://54.80.123.196:8089/repositories/7/batch_imports
AT Identifier: MSS 3235
Status code: 200
Status text: OK

{
  "errors": ["Server error: #<:ValidationException: {:errors=>{\"dates/0/begin\"=>[\"not a valid date\"], \"dates/0/end\"=>[\"not a valid date\"]}}>"],
  "saved": []
}

However, going through the EAD output from the Archivists Toolkit we don't get an error through schema validation, and a visual review of the EAD file has not shown any problems. Does anyone know what type of error this message is referring to, and is there any chance that the import process could be more descriptive in giving a line number with the output?

I have attached the EAD file for reference.

Thanks,

Cory Nimer
Manuscripts Cataloger/Metadata Specialist
Brigham Young University
1108 HBLL
(801) 422-6091

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From eliam at buffalo.edu  Wed Apr 30 13:34:37 2014
From: eliam at buffalo.edu (Elia, Marie)
Date: Wed, 30 Apr 2014 17:34:37 +0000
Subject: [Archivesspace_Users_Group] Rapid Data Entry errors
Message-ID: <C7EF002D02210849BB06BA9A90E687566047C8@mb-ls3.itorg.ad.buffalo.edu>

Has anyone else had issues when using Rapid Data Entry where the columns and labels transpose? For example, under "Container 1 indicator," instead of a free text field, I'll get a drop down menu for instance type. (See image below.) Sometimes if I clear my browser cache, that will fix the problem, but today I've cleared it multiple times, logged out and in, etc., and it still does this. I'm using Version v1.0.7.1.



[cid:image003.png at 01CF6478.EDF42F90]



Marie Elia

Processing Archivist

The Poetry Collection

University at Buffalo

State University of New York

420 Capen Hall

Buffalo, NY 14260-1674

eliam at buffalo.edu

(716) 645-1370

library.buffalo.edu/pl




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From lkachure at richmond.edu  Wed Apr 30 13:49:21 2014
From: lkachure at richmond.edu (Kachurek, Lynda)
Date: Wed, 30 Apr 2014 17:49:21 +0000
Subject: [Archivesspace_Users_Group] Rapid Data Entry errors
In-Reply-To: <C7EF002D02210849BB06BA9A90E687566047C8@mb-ls3.itorg.ad.buffalo.edu>
References: <C7EF002D02210849BB06BA9A90E687566047C8@mb-ls3.itorg.ad.buffalo.edu>
Message-ID: <7EFF205B38198441AC71F534E4DE23A8BCF53AFC@rinzler.richmond.edu>

Hi Marie,

Yes, we've encountered the same problem along the way.  I finally figured out that it is when I deselect some of the boxes and use only some of the box choices, reorder them to match our data, and then add a line using the green add a line selection at the end of the line.

I switched to adding bulk lines via the add line option at the bottom of rapid data entry section.  That seemed to prevent the columns from transposing our arrangement.

Hope that helps!

Regards,
Lynda


~~~~~~~~~~~~~~~~
Lynda Kachurek
Head, Rare Books & Special Collections
Liaison Librarian for History & Military Science
University of Richmond
lkachure at richmond.edu<mailto:lkachure at richmond.edu>
804-289-8458

?The average pencil is seven inches long, with just a half-inch eraser - in case you thought optimism was dead.? ~ Robert Brault
________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org [archivesspace_users_group-bounces at lyralists.lyrasis.org] on behalf of Elia, Marie [eliam at buffalo.edu]
Sent: Wednesday, April 30, 2014 1:34 PM
To: Archivesspace Users Group
Subject: [Archivesspace_Users_Group] Rapid Data Entry errors


Has anyone else had issues when using Rapid Data Entry where the columns and labels transpose? For example, under "Container 1 indicator," instead of a free text field, I'll get a drop down menu for instance type. (See image below.) Sometimes if I clear my browser cache, that will fix the problem, but today I've cleared it multiple times, logged out and in, etc., and it still does this. I'm using Version v1.0.7.1.



[cid:image003.png at 01CF6478.EDF42F90]



Marie Elia

Processing Archivist

The Poetry Collection

University at Buffalo

State University of New York

420 Capen Hall

Buffalo, NY 14260-1674

eliam at buffalo.edu

(716) 645-1370

library.buffalo.edu/pl




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From eliam at buffalo.edu  Wed Apr 30 13:53:12 2014
From: eliam at buffalo.edu (Elia, Marie)
Date: Wed, 30 Apr 2014 17:53:12 +0000
Subject: [Archivesspace_Users_Group] Rapid Data Entry errors
In-Reply-To: <7EFF205B38198441AC71F534E4DE23A8BCF53AFC@rinzler.richmond.edu>
References: <C7EF002D02210849BB06BA9A90E687566047C8@mb-ls3.itorg.ad.buffalo.edu>
	<7EFF205B38198441AC71F534E4DE23A8BCF53AFC@rinzler.richmond.edu>
Message-ID: <C7EF002D02210849BB06BA9A90E687566047FD@mb-ls3.itorg.ad.buffalo.edu>

Hi, Lynda,

Thank you! Yes, I had come to the same conclusion, and in fact I just un-did the column re-ordering and that seems to be a workaround.

The problem is, we should be able to exploit all functionality of the RDE. I wanted to fill out all of the sticky fields, move the repeatable columns to the end, add a batch of rows, and then only have to fill out the variable data (in our case: title, date, and folder number). This bug basically invalidates the column reorder and hide column options.


Marie Elia
Processing Archivist
The Poetry Collection
University at Buffalo
State University of New York
420 Capen Hall
Buffalo, NY 14260-1674
eliam at buffalo.edu
(716) 645-1370
library.buffalo.edu/pl

From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kachurek, Lynda
Sent: Wednesday, April 30, 2014 1:49 PM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Rapid Data Entry errors

Hi Marie,

Yes, we've encountered the same problem along the way.  I finally figured out that it is when I deselect some of the boxes and use only some of the box choices, reorder them to match our data, and then add a line using the green add a line selection at the end of the line.

I switched to adding bulk lines via the add line option at the bottom of rapid data entry section.  That seemed to prevent the columns from transposing our arrangement.

Hope that helps!

Regards,
Lynda


~~~~~~~~~~~~~~~~
Lynda Kachurek
Head, Rare Books & Special Collections
Liaison Librarian for History & Military Science
University of Richmond
lkachure at richmond.edu<mailto:lkachure at richmond.edu>
804-289-8458

"The average pencil is seven inches long, with just a half-inch eraser - in case you thought optimism was dead." ~ Robert Brault
________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [archivesspace_users_group-bounces at lyralists.lyrasis.org] on behalf of Elia, Marie [eliam at buffalo.edu]
Sent: Wednesday, April 30, 2014 1:34 PM
To: Archivesspace Users Group
Subject: [Archivesspace_Users_Group] Rapid Data Entry errors

Has anyone else had issues when using Rapid Data Entry where the columns and labels transpose? For example, under "Container 1 indicator," instead of a free text field, I'll get a drop down menu for instance type. (See image below.) Sometimes if I clear my browser cache, that will fix the problem, but today I've cleared it multiple times, logged out and in, etc., and it still does this. I'm using Version v1.0.7.1.



[cid:image001.png at 01CF647B.870090F0]



Marie Elia

Processing Archivist

The Poetry Collection

University at Buffalo

State University of New York

420 Capen Hall

Buffalo, NY 14260-1674

eliam at buffalo.edu<mailto:eliam at buffalo.edu>

(716) 645-1370

library.buffalo.edu/pl




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From brad.westbrook at lyrasis.org  Wed Apr 30 13:56:39 2014
From: brad.westbrook at lyrasis.org (Brad Westbrook)
Date: Wed, 30 Apr 2014 17:56:39 +0000
Subject: [Archivesspace_Users_Group] Rapid Data Entry errors
In-Reply-To: <7EFF205B38198441AC71F534E4DE23A8BCF53AFC@rinzler.richmond.edu>
References: <C7EF002D02210849BB06BA9A90E687566047C8@mb-ls3.itorg.ad.buffalo.edu>
	<7EFF205B38198441AC71F534E4DE23A8BCF53AFC@rinzler.richmond.edu>
Message-ID: <1a7233cf7d034e9cb245413a7a2377ee@BLUPR08MB102.namprd08.prod.outlook.com>

Hi.

This is a known bug, which has been fixed but not yet released (see https://www.pivotaltracker.com/story/show/68543726).  The fix will allow the RDE to be re-configured without misalignments.

The next release of ArchivesSpace has been delayed due to our discovery of a new bottleneck in the Archon/AT to ArchivesSpace migration process.  We are working on eradicating the problem and will release the next version of ArchivesSpace soon after we do so.

Thank you for your patience.

Brad W.

Bradley D. Westbrook
Program Manager
brad.westbrook at lyrasis.org<mailto:brad at archivesspace.org>
800.999.8558 x2910
678.235.2910
bradley_d_westbrook (Skype)
[cid:image003.png at 01CE734E.FD759D30]



From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kachurek, Lynda
Sent: Wednesday, April 30, 2014 1:49 PM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Rapid Data Entry errors

Hi Marie,

Yes, we've encountered the same problem along the way.  I finally figured out that it is when I deselect some of the boxes and use only some of the box choices, reorder them to match our data, and then add a line using the green add a line selection at the end of the line.

I switched to adding bulk lines via the add line option at the bottom of rapid data entry section.  That seemed to prevent the columns from transposing our arrangement.

Hope that helps!

Regards,
Lynda


~~~~~~~~~~~~~~~~
Lynda Kachurek
Head, Rare Books & Special Collections
Liaison Librarian for History & Military Science
University of Richmond
lkachure at richmond.edu<mailto:lkachure at richmond.edu>
804-289-8458

"The average pencil is seven inches long, with just a half-inch eraser - in case you thought optimism was dead." ~ Robert Brault
________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [archivesspace_users_group-bounces at lyralists.lyrasis.org] on behalf of Elia, Marie [eliam at buffalo.edu]
Sent: Wednesday, April 30, 2014 1:34 PM
To: Archivesspace Users Group
Subject: [Archivesspace_Users_Group] Rapid Data Entry errors

Has anyone else had issues when using Rapid Data Entry where the columns and labels transpose? For example, under "Container 1 indicator," instead of a free text field, I'll get a drop down menu for instance type. (See image below.) Sometimes if I clear my browser cache, that will fix the problem, but today I've cleared it multiple times, logged out and in, etc., and it still does this. I'm using Version v1.0.7.1.



[cid:image002.png at 01CF647B.CCADA200]



Marie Elia

Processing Archivist

The Poetry Collection

University at Buffalo

State University of New York

420 Capen Hall

Buffalo, NY 14260-1674

eliam at buffalo.edu<mailto:eliam at buffalo.edu>

(716) 645-1370

library.buffalo.edu/pl




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From reese.2179 at osu.edu  Wed Apr 30 12:01:56 2014
From: reese.2179 at osu.edu (Reese, Terry P.)
Date: Wed, 30 Apr 2014 16:01:56 +0000
Subject: [Archivesspace_Users_Group] New to the list -- couple quick
	questions
Message-ID: <EB7C977DC024F8499C24E2B2A11E83A5596E6A55@CIO-KRC-D1MBX06.osuad.osu.edu>

Hi folks,

Ohio State University has recently joined the ArchivesSpace community and will be working this summer to start a process of migrating content from our current system (PastPerfect) into ArchivesSpace.  As we start thinking about this process, a couple of questions come up:

1)      As we look at this migration, one of the things I'm interested in is the community around it, specifically the plugin development.  Is there a place where members can see (or here about) what types of work is being done to extend the software.

2)      A number of members of this community also utilize other repository services (@ DLF, the Hydra folks and ArchivesSpace folks were chatting) - I'm interested in learning more about this work as well.  I'm aware of the work being done at Penn State, but as we think about how we modify archival workflows, one of the things I'm thinking about right now is how we can connect ArchivesSpace and our fedora repo so that we can more easily manage deposit of born digital materials.

Thanks,

--tr

******************************
Terry Reese
Head, Digital Initiatives
Associate Professor
The Ohio State University
320B 18th Avenue Library
Columbus, OH  43210
Phone: 614.292.8263
Email: reese.2179 at osu.edu<mailto:reese.2179 at osu.edu>
******************************

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