From rachel.searcy at nyu.edu Mon Oct 2 17:18:27 2023 From: rachel.searcy at nyu.edu (Rachel Aileen Searcy) Date: Mon, 2 Oct 2023 17:18:27 -0400 Subject: [Archivesspace_uac] GitHub Training Opportunity for Council Members In-Reply-To: References: Message-ID: Hi all, Sending out a last call to see if any other folks are interested in this GitHub training opportunity. Please let me know by the end of the week if you'd like to attend with complimentary registration. Best, Rachel On Mon, Sep 11, 2023 at 3:05?PM Rachel Aileen Searcy wrote: > Hello everyone, > > I hope that you're all enjoying the end of your summers. An evergreen > topic amongst Council leadership is identifying and providing opportunities > for Council members to grow their skills as part of their service. Part of > that growth can be the result of your actual Council activities (e.g., > learning more about the application by testing, improving meeting > facilitation skills by acting as a sub-team lead). In addition, we have > been investigating other training opportunities to complement these efforts. > > We are happy to let you know that we anticipate being able to offer the > upcoming GitHub for Everyone: Part 2 > > class on October 26th to you all free of charge. Many, many thanks to > Christine for her work to make this happen. > > If you would like to attend, please reply and let me know, and we'll go > from there to coordinate logistics. > > Rachel and Suzanne > -- Rachel Searcy Accessioning Archivist, Archival Collections Management New York University Libraries 212.998.2539 | rachel.searcy at nyu.edu My pronouns are she/her/hers -------------- next part -------------- An HTML attachment was scrubbed... URL: From Jessica.Crouch at lyrasis.org Wed Oct 4 10:41:07 2023 From: Jessica.Crouch at lyrasis.org (Jessica Crouch) Date: Wed, 4 Oct 2023 14:41:07 +0000 Subject: [Archivesspace_uac] Register now for next week's training on using the accessions and assessments modules in ArchivesSpace In-Reply-To: References: Message-ID: Dear ArchivesSpace community, Registration is still available for our next community-wide trainings. Our October training will be on using the ArchivesSpace accessions and assessments modules. This training will be offered on October 11, 2023, from 1pm-4pm ET/10am-1pm PT. If you are interested in attending this training, you can register at https://www.lyrasis.org/ASpaceEventOctober. Upon completing this workshop, attendees will understand how to create and edit accession records, link related records to accession records, create assessments, edit assessment attributes in ArchivesSpace, and link assessments to related records. This training assumes a basic understanding of archival workflows and metadata formats as well as experience navigating the ArchivesSpace staff user interface. If you plan to attend our community-wide trainings without the required background, we encourage you to review the recorded ArchivesSpace basics training available on our Getting Started webpage. To learn more about upcoming community-wide trainings or view information about past trainings, visit https://archivesspace.org/using-archivesspace/trainings. These trainings are open to anyone using or interested in ArchivesSpace but ArchivesSpace members are eligible for a discount. If you qualify for the member discount, you will need to reach out to ArchivesSpaceHome at lyrasis.org to receive a member promo code before registering. Best, Jessica Jessica Dowd Crouch Community Engagement Lead for ArchivesSpace jessica.crouch at lyrasis.org [A picture containing text Description automatically generated] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 90654 bytes Desc: image001.jpg URL: From christine.dibella at lyrasis.org Wed Oct 11 12:06:44 2023 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Wed, 11 Oct 2023 16:06:44 +0000 Subject: [Archivesspace_uac] announcing the 2022/2023 ArchivesSpace annual report Message-ID: Dear ArchivesSpace members, As we get further into this term, the ArchivesSpace team is pleased to look back a little and share the ArchivesSpace annual report for the 2022/2023 membership term. This report highlights some major themes of our activities, both in the last year and always. Thanks for all you've done and do to sustain and move the application and the community forward. As always, we encourage you to share this annual report with others at your institution and anyone else with an interest in ArchivesSpace. We hope that it may be especially helpful in conveying the value of ArchivesSpace, and the value of ArchivesSpace membership, to resource allocators and other decision makers at your institutions. In addition to this email, you can find it online at https://archivesspace.org/wp-content/uploads/2023/10/AR-2023-ArchivesSpace.pdf. We welcome feedback and ideas on this or future annual reports. Please feel free to email us at ArchivesSpaceHome at lyrasis.org at any point. All best, Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org [cid:image001.jpg at 01D9FA9B.B15E1C30] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 56099 bytes Desc: image001.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: AR-2023-ArchivesSpace.pdf Type: application/pdf Size: 2888370 bytes Desc: AR-2023-ArchivesSpace.pdf URL: From maggarsm at ucmail.uc.edu Wed Oct 18 16:09:03 2023 From: maggarsm at ucmail.uc.edu (Reller, Suzanne (maggarsm)) Date: Wed, 18 Oct 2023 20:09:03 +0000 Subject: [Archivesspace_uac] October UAC Meeting Message-ID: Hello UAC, This is just a reminder that our October UAC meeting is next week - Tuesday October 24 at 12pm ET/ 11pm CT/ 10am MT/ 9am PT. I've posted a draft agenda. Sub team leads: If possible, please add your report to the agenda before the meeting. If you are not able to attend the meeting, please designate someone from your subteam to read the report. Thank you and I hope everyone is doing well. Suzanne Suzanne Reller (she/her) Reference/Collections Librarian Archives and Rare Books Library University of Cincinnati P.O. Box 210113 Cincinnati, OH 45221-0113 Phone: 513-556-7016 Email: suzanne.reller at uc.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From maggarsm at ucmail.uc.edu Tue Oct 24 10:01:20 2023 From: maggarsm at ucmail.uc.edu (Reller, Suzanne (maggarsm)) Date: Tue, 24 Oct 2023 14:01:20 +0000 Subject: [Archivesspace_uac] October UAC Meeting In-Reply-To: References: Message-ID: Just another reminder of our meeting later today. From: Reller, Suzanne (maggarsm) Sent: Wednesday, October 18, 2023 4:09 PM To: archivesspace_uac at lyralists.lyrasis.org Subject: October UAC Meeting Hello UAC, This is just a reminder that our October UAC meeting is next week - Tuesday October 24 at 12pm ET/ 11pm CT/ 10am MT/ 9am PT. I've posted a draft agenda. Sub team leads: If possible, please add your report to the agenda before the meeting. If you are not able to attend the meeting, please designate someone from your subteam to read the report. Thank you and I hope everyone is doing well. Suzanne Suzanne Reller (she/her) Reference/Collections Librarian Archives and Rare Books Library University of Cincinnati P.O. Box 210113 Cincinnati, OH 45221-0113 Phone: 513-556-7016 Email: suzanne.reller at uc.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From rachel.searcy at nyu.edu Wed Oct 25 16:11:15 2023 From: rachel.searcy at nyu.edu (Rachel Aileen Searcy) Date: Wed, 25 Oct 2023 16:11:15 -0400 Subject: [Archivesspace_uac] Attention Sub-team Leads and Vice Leads: Quarterly Report to Governance Board Message-ID: Hello everyone, Suzanne and I are putting together the Quarterly Report to the ArchivesSpace Governance Board covering *August-October 2023*. This report will be primarily focused on the beginning of this term. We ask that sub-team leads and/or vice leads briefly report on: - Roster Changes - Major Activities - Future Priorities Here's the previous report as an example and to remind you of recent contributions. We recommend that you refer back to your updates from the monthly meetings, your notes from your sub-team meetings, and/or your workplan for this information. Please add your reports to the document by the end of the day on *Friday, November 17th*. If you need a day or so after this, just let us know (we want to have everyone's updates in before Thanksgiving). Everyone should have edit permissions to the document, but let me know if you experience any issues. Please let Suzanne or I know if you have any questions. Thank you! Rachel and Suzanne -- Rachel Searcy Accessioning Archivist, Archival Collections Management New York University Libraries 212.998.2539 | rachel.searcy at nyu.edu My pronouns are she/her/hers -------------- next part -------------- An HTML attachment was scrubbed... URL: From christine.dibella at lyrasis.org Tue Oct 31 12:20:19 2023 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Tue, 31 Oct 2023 16:20:19 +0000 Subject: [Archivesspace_uac] ArchivesSpace Update - October 2023 Message-ID: [cid:image001.jpg at 01DA0BF4.557D1F00] ArchivesSpace Update - October 2023 Upcoming Schedule at a Glance: November 14: Christine Di Bella and Jessica Crouch presenting at DLF in St. Louis December 1: Survey responses due for the ArchivesSpace training topics survey December 6: Live Demonstration: Overview of the ArchivesSpace Application and Membership Benefits Development We continue to gather up development and testing work for the next release. While the vacancy in our Technical Lead position will have an impact on timing, we do expect to put out the next release of ArchivesSpace later this fall. New development is always up on our test server at https://test.archivesspace.org/staff/. Change Your Clocks, Check Your ArchivesSpace Daylight Saving Time approaches for many this time of year, and some may recall that it can have weird effects not just on humans, but also on ArchivesSpace deployments. Generally, the effects on ArchivesSpace are experienced only when an hour is lost ("spring forward"), not when an hour is gained ("fall back"). If you notice your ArchivesSpace behaving strangely around this kind of time change, we suggest you first do the following: 1. Check the archivesspace.out logs. 1. Only if you see DatabaseError: Java::JavaSql::SQLException: HOUR_OF_DAY: 1 -> 2 Run this small MySQL update to update records created in a day/time that doesn't exist due to the change in time: UPDATE user set user_mtime = NOW(), system_mtime=NOW(); 1. Restart ArchivesSpace. This should ensure any problematic records now belong to a time that actually exists. Also, remember that ArchivesSpace members are eligible for technical support. If you're a member and experience any difficulties, we encourage you to reach out for assistance. ArchivesSpace v3.5.0 will include a fix to this problem, but unfortunately that release will not be out until after October/November 2023's round of Daylight Saving Time updates. It will be there by the March 2024 round of updates - good news for both ArchivesSpaces and people. Announcing the ArchivesSpace Annual Report for 2022/2023 The ArchivesSpace team is pleased to share the ArchivesSpace annual report covering the 2022/2023 membership term. The report highlights some major themes of our activities, both in the last year and always. Thanks for all you've done and do to sustain and move the application and the community forward. We encourage you to share this annual report with others at your institutions and anyone else with an interest in ArchivesSpace. We hope that it may be especially helpful in conveying the value of ArchivesSpace, and the value of ArchivesSpace membership, to resource allocators and other decision makers at your institutions. We welcome feedback and ideas on this or future annual reports. Please feel free to email us at ArchivesSpaceHome at lyrasis.org at any point. ArchivesSpace Annual Report FY2022-2023 Participation Requested: Selecting the 2024 ArchivesSpace Training Topics Thank you to everyone who attended an ArchivesSpace community-wide training this year. The Trainers Corps is currently developing the 2024 training schedule and is requesting community input to help determine future training topics. A survey for this purpose is available at https://www.surveymonkey.com/r/HXQMDP6. Survey responses are due by December 1, 2024. Responses to this survey will be used by the Trainers Corps to prioritize offering the top 3 selections over the course of the next year. Please note that in addition to the topics listed on the survey, the Trainers Corps is committed to offering a Basics training in 2024. ArchivesSpace community-wide training sessions will be 2-3 hours in length, depending on the topic. These trainings are offered for a fee but ArchivesSpace members receive a substantial discount. To learn more about ArchivesSpace community-wide training, visit https://archivesspace.org/using-archivesspace/trainings. Live Demonstration: Overview of the ArchivesSpace Application and Membership Benefits ArchivesSpace is offering a 60-minute demonstration of the ArchivesSpace application open to anyone interested in ArchivesSpace. This demonstration will be offered on December 6, 2023, at 11:00am ET / 8:00am PT. Date: December 6, 2023 Time: 11:00am - 12:00pm ET (8:00am - 9:00am PT) Where: Zoom Registration: https://lyrasis.zoom.us/webinar/register/WN_-Who6uezSOGkrGmfGQqEhg This demo will feature an overview of the application, a brief explanation of the ArchivesSpace Staff and Public User Interfaces and an introduction to the ArchivesSpace member community and member benefits. A brief Q&A will follow the demo. These demos are intended to assist those who are considering using the ArchivesSpace application at their organization to determine if ArchivesSpace is the right tool for their needs. These demonstrations are not intended for those already using ArchivesSpace or those looking for ArchivesSpace training opportunities. The December 6 demo will be recorded and made available with the other freely available resources on our Getting Started webpage. For more information about this demo, ArchivesSpace, and ArchivesSpace membership, email ArchivesSpaceHome at lyrasis.org. ArchivesSpace Virtual Member Forum 2024 - Save the Date and Call for Planning Team Members Mark your calendars for our 2024 Virtual Member Forum! Taking place March 26-27, 2024, our Virtual Member Forum will be a two-day event spanning a variety of time zones and ArchivesSpace experience levels. If you are interested in serving on the planning team for this forum, please email Jessica Crouch at jessica.crouch at lyrasis.org by December 8, 2023. The Virtual Member Forum is one of our largest events of the year and we are looking for volunteers to review proposals, develop the schedule, and help make this forum great! More information will be provided soon about how to propose a topic or presentation. Registration will open closer to the event date. For now, be sure to save the date on your calendar. We look forward to "seeing" many of you there. Recording Available: ArchivesSpace Accessions and Assessments Training Thank you to everyone who attended our ArchivesSpace Accessions and Assessments Training on October 11th. A recording of this training is now available to ArchivesSpace members in the Help Center at https://archivesspace.atlassian.net/wiki/spaces/ArchivesSpaceUserManual/pages/3185901569/ArchivesSpace+Training+Recordings Position Announcement: ArchivesSpace Technical Lead We are looking for the next Technical Lead for ArchivesSpace. This impactful position is responsible for technical oversight, management, and development of the application, working with community stakeholders in the overall development of the software and management of the code contribution process. The Technical Lead works to engage a broad set of developers to participate in the project, providing technical guidance, support and leadership to maintain a robust developer community. The full position listing is on the Lyrasis website at https://lyrasis.isolvedhire.com/jobs/989345.html. All applications should include a resume and cover letter or statement of interest and be submitted via the listing. While we have already begun the application review process for the position, we will continue accepting applications until it is filled. Please feel free to contact Program Manager Christine Di Bella (christine.dibella at lyrasis.org) with questions or suggestions. Membership Update We are excited to welcome our newest members to our community! Some of our new members since September 30th include: * Los Angeles Metro Transportation Research Library and Archive (Los Angeles, CA) * Oglethorpe University (Atlanta, GA) * Public Libraries of Saginaw (Saginaw, MI) * University of North Texas at Denton (Denton, TX) As of October 31st, we have 471 General members, 19 Educational Program members, 3 Registered Service Providers, and 1 Consortium Provider. Thank you to our current ArchivesSpace members for your contribution to the development and sustainability of the ArchivesSpace application. ArchivesSpace has a membership model to support the continued development of the application and user community and ArchivesSpace members are eligible for a variety of benefits. If you are interested in ArchivesSpace membership for your organization, email us at ArchivesSpaceHome at lyrasis.org. ________________________________ ArchivesSpace monthly updates provide news about ArchivesSpace community and program activities and are sent to our member listservs, the ArchivesSpace Google Group, and SAA's Collection Management Section listserv, as well as being posted on the ArchivesSpace website. Please feel free to share this update with people you know who have an interest in ArchivesSpace but may not be on one of these lists. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 68987 bytes Desc: image001.jpg URL: