[Archivesspace_uac] ArchivesSpace Update - January 2022

Jessica Crouch Jessica.Crouch at lyrasis.org
Mon Jan 31 09:51:51 EST 2022

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Happy New Year!


The ArchivesSpace team is pleased to announce a release candidate, v3.2.0-RC1. You can download it at https://github.com/archivesspace/archivesspace/releases/tag/v3.2.0-RC1 or test it out without downloading at http://test.archivesspace.org/staff  (username admin /password admin).

This release candidate marks the previously announced transition to external Solr. Links to documentation, a tutorial video, and other information are available at https://archivesspace.org/archives/7151.

Beyond external Solr, there are several items to note in the release candidate.

  *   The Smithsonian worked with Hudson Molonglo to improve the ARKs feature. The scope of the work is described at https://github.com/archivesspace/archivesspace/pull/2437.
  *   There is a new custom reports feature that was worked on by several developers, including former Tech Lead Laney McGlohon.
  *   Other highlights include small improvements to the spreadsheet importers, a new page within the application for downloading templates, and various small bug fixes and features prioritized by the Development Prioritization sub-team.

A particular thanks to our Testing sub-team for their work testing individual JIRAs and doing regression testing across the application.

Please note that some users who used the ARK functionality in the past reported experiencing issues with the migration in the release candidate. We have updated the migration to either quietly handle problematic records or flag problematic records so that they can be corrected. (In our experience people usually only have a few problematic records.) The revised migration will be in the production release.

This is the fall 2021 release from the roadmap<https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2634973195/Roadmap+as+of+January+2022> that was originally projected for December. Items that were projected for this release that did not make it in have been shifted to future releases.

Webinar Postponed: Using ArchivesSpace to create EAC-CPF records (90 minutes)

Due to unforeseen circumstances, the 90-minute learning opportunity demonstrating how to create valid EAC-CPF scheduled for February 9 has been postponed to May 24, 2022, at 2:00pm ET/11:00am PT.  If you’ve already registered for this webinar, your registration has been transferred to this new date.  If you need to cancel your registration, you can do so using the connection information provided via Zoom.

Led by Regine Heberlein, Library IT Data Analyst at Princeton University, and Christine Di Bella, ArchivesSpace Program Manager, this webinar will demonstrate how to create valid EAC-CPF records using ArchivesSpace and offer some tips and tricks for making the process easier within your repository.

Date: May 24, 2022

Time: 2:00pm – 3:30pm ET (11:00am – 12:30pm PT)

Where: Zoom



This webinar will be recorded and made available on the ArchivesSpace YouTube channel.

Webinar description:

The recent expansion of the agents module in ArchivesSpace greatly expanded the application’s support for the metadata standard Encoded Archival Context – Corporate Bodies, Persons, and Families (EAC-CPF) and the potential for exchanging these records with other systems, including Social Networks and Archival Context (SNAC). Taking full advantage of this potential requires some work on the record creator’s part as ArchivesSpace’s requirements for creating agent records remain minimal.

This learning opportunity will demonstrate how to create valid EAC-CPF records using ArchivesSpace and offer some tips and tricks for making the process easier within your repository.

An open discussion and Q&A will follow.

This learning opportunity introduces EAC-CPF in the context of ArchivesSpace but is not intended to be a full overview of the standard. Resources for learning more about EAC-CPF include:

  *   Encoded Archival Standards: A Primer: https://www.youtube.com/watch?v=WYWQeBRnhz0
  *   EAC-CPF Community and Support page: https://eac.staatsbibliothek-berlin.de/community-and-mailinglist/
  *   EAC-CPF Tag Library: https://eac.staatsbibliothek-berlin.de/schemata-and-tag-library/

NOTE: This learning opportunity assumes basic knowledge of ArchivesSpace, including an understanding of agent records. If you do not have this, we recommend watching the videos of the Basics workshop series, available on YouTube at https://www.youtube.com/playlist?list=PL3cxupmXL7WiHyMc0uFmsCEIVOQmrI7FL. We will not be able to answer general questions about ArchivesSpace or specific questions about individual ArchivesSpace implementations during this session.

Who should attend:

Anyone interested in using ArchivesSpace to create valid EAC-CPF records.

Registration now open: Virtual ArchivesSpace Assessments Module Training February 23, 2022, 12:00pm-3:00pm ET/9:00am-12:00pm PT

Registration is now open for anyone using ArchivesSpace for the three-hour ArchivesSpace Assessments Module workshop on February 23, 2022, from 12:00pm-3:00pm ET/9:00am-12:00pm PT.  During this workshop, ArchivesSpace trainer Brittany Newberry will cover using the assessments module in ArchivesSpace including completing assessments in ArchivesSpace, adding values to the assessments template and importing assessments using CSV.  Attendees are expected to have experience with ArchivesSpace or to have completed the ArchivesSpace Basics training.   A copy of the agenda is linked below.

ArchivesSpace Assessments Module Training (Tentative Agenda<https://drive.google.com/file/d/17Qm5LFnBChzjV0GVfe5IPhTztuStaVUN/view?usp=sharing>)
Date: February 23, 2022
Time: 12:00pm-3:00pm ET / 9:00am-12:00pm PT
Trainer: Brittany Newberry
Registration: https://lyrasis.zoom.us/webinar/register/WN_Yo9IfEoSRY-IePzdADgLzA

Registration is now open to anyone using ArchivesSpace.  In order to make training available to as many organizations and users as possible, registration will be limited to three (3) attendees per organization for virtual trainings.

All community-wide virtual trainings will be recorded.  These recordings will be made available via the ArchivesSpace website and YouTube channel.  You do not need to register for the training to have access to the recordings.

Over the past year, the Trainers Corps has offered regularly scheduled workshops and office hours covering a variety of topics on all things ArchivesSpace.  These virtual, community-wide trainings are part of a 12-month pilot project by the Trainers Corps to assess community interest and training needs. Information about this training program is available at https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2331148319/ArchivesSpace+Community-Wide+Virtual+Training.

If you have any questions, email ArchivesSpaceHome at lyrasis.org.

Call for Proposals: 2022 ArchivesSpace Online Forum

Mark your calendars for our fourth annual Online Forum!

Taking place March 21-22, 2022, our Online Forum will be a two-day event spanning a variety of time zones and ArchivesSpace experience levels. A schedule and information about how to register for the event will be released closer to March. Anyone who uses ArchivesSpace or is interested in ArchivesSpace is welcome to attend.

We are now accepting both session proposals and ideas for topics via our online form at https://forms.gle/8QC48JmHeSmZYEZT8. We will be reviewing proposals on a rolling basis, so we encourage you to get your proposals in early.  Submissions will be closed on February 28, 2022, with final notification by March 4, 2022.

As in years past, our Online Forum will include a mix of opportunities to share and learn from each other about many different aspects of ArchivesSpace and all submissions are welcome.

The ArchivesSpace program team is particularly interested in presentations or facilitated discussions related to the following topics:

  *   Using ArchivesSpace in a work from home environment
  *   Using ArchivesSpace as a long arranger or at a small archive
  *   Managing paraprofessionals, students and volunteers using ArchivesSpace
  *   Demonstrations of workflows using different modules or features of the application
  *   Examples of anti-racism, anti-colonialism and redescription work being executed in ArchivesSpace
  *   Demonstrations of plugins or tools you’ve developed to make your work in ArchivesSpace easier

The length of the forum will be determined by what kind of program we can put together from submissions. We know that everyone is stretched thin right now and we appreciate any and all submissions.

We anticipate recording many parts of the forum, but for it to be a success we will also need as many live participants as possible. We encourage you to dip in and out of the live program as much as you can. You will no doubt “meet” a different set of colleagues each time.

We’re looking forward to a great event, with your help!

If you have questions, please email us at ArchivesSpaceHome at lyrasis.org<mailto:ArchivesSpaceHome at lyrasis.org>.

Meeting notes now available:

Meeting notes are now available for the fourth ArchivesSpace Trainers Corps “Office Hour” held on Monday, January 24. For this open call, the Trainers Corps briefly demoed the new custom reports functionality available as of ArchivesSpace v3.2.0 and discussed other reporting approaches.

Meeting notes can be found at https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2331148319/ArchivesSpace+Community-Wide+Virtual+Training.

If you have any questions, feel free to contact us at ArchivesSpaceHome at lyrasis.org.

Membership Update

We are excited to welcome our newest members to our community! Our new members since December 31 include:

  *   The Pingry School, (Basking Ridge, NJ)
  *   University of Maine at Augusta, Educational Program Member, (Augusta, ME)

As of January 31, we have 462 General members, 22 Educational Program members, and 3 Registered Service Providers. If you are interested in your institution becoming a member of ArchivesSpace, please email us at ArchivesSpaceHome at lyrasis.org<mailto:ArchivesSpaceHome at lyrasis.org> for more information.


ArchivesSpace monthly updates provide news about ArchivesSpace community and program activities and are sent to our member listservs, the ArchivesSpace Google Group, and SAA’s Collection Management Section listserv, as well as being posted on the ArchivesSpace website. Please feel free to share this update with people you know who have an interest in ArchivesSpace but may not be on one of these lists.

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.crouch at lyrasis.org<mailto:jessica.crouch at lyrasis.org>

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