From Jessica.Crouch at lyrasis.org Tue Feb 1 10:07:10 2022 From: Jessica.Crouch at lyrasis.org (Jessica Crouch) Date: Tue, 1 Feb 2022 15:07:10 +0000 Subject: [Archivesspace_uac] Webinar Postponed: Using ArchivesSpace to create EAC-CPF records (90 minutes) Message-ID: <699EEA2C-4D25-4A19-8DB6-27C4BC2CD451@lyrasis.org> Dear ArchivesSpace users, Due to unforeseen circumstances, the 90-minute learning opportunity demonstrating how to create valid EAC-CPF scheduled for February 9 has been postponed to May 24, 2022, at 2:00pm ET/11:00am PT. If you?ve already registered for this webinar, your registration has been transferred to this new date. If you need to cancel your registration, you can do so using the connection information provided via Zoom. Led by Regine Heberlein, Library IT Data Analyst at Princeton University, and Christine Di Bella, ArchivesSpace Program Manager, this webinar will demonstrate how to create valid EAC-CPF records using ArchivesSpace and offer some tips and tricks for making the process easier within your repository. Date: May 24, 2022 Time: 2:00pm ? 3:30pm ET (11:00am ? 12:30pm PT) Where: Zoom Registration: https://lyrasis.zoom.us/webinar/register/WN_e777kyjtQ6qjBMWeiiTWmg This webinar will be recorded and made available on the ArchivesSpace YouTube channel. Webinar description: The recent expansion of the agents module in ArchivesSpace greatly expanded the application?s support for the metadata standard Encoded Archival Context ? Corporate Bodies, Persons, and Families (EAC-CPF) and the potential for exchanging these records with other systems, including Social Networks and Archival Context (SNAC). Taking full advantage of this potential requires some work on the record creator?s part as ArchivesSpace?s requirements for creating agent records remain minimal. This learning opportunity will demonstrate how to create valid EAC-CPF records using ArchivesSpace and offer some tips and tricks for making the process easier within your repository. An open discussion and Q&A will follow. This learning opportunity introduces EAC-CPF in the context of ArchivesSpace but is not intended to be a full overview of the standard. Resources for learning more about EAC-CPF include: * Encoded Archival Standards: A Primer: https://www.youtube.com/watch?v=WYWQeBRnhz0 * EAC-CPF Community and Support page: https://eac.staatsbibliothek-berlin.de/community-and-mailinglist/ * EAC-CPF Tag Library: https://eac.staatsbibliothek-berlin.de/schemata-and-tag-library/ NOTE: This learning opportunity assumes basic knowledge of ArchivesSpace, including an understanding of agent records. If you do not have this, we recommend watching the videos of the Basics workshop series, available on YouTube at https://www.youtube.com/playlist?list=PL3cxupmXL7WiHyMc0uFmsCEIVOQmrI7FL. We will not be able to answer general questions about ArchivesSpace or specific questions about individual ArchivesSpace implementations during this session. Who should attend: Anyone interested in using ArchivesSpace to create valid EAC-CPF records. Please email ArchivesSpaceHome at lyrasis.org if you have any questions. Best, Jessica Jessica Dowd Crouch Community Engagement Coordinator for ArchivesSpace jessica.crouch at lyrasis.org -------------- next part -------------- An HTML attachment was scrubbed... URL: From randy.kuehn at louisville.edu Wed Feb 2 09:24:08 2022 From: randy.kuehn at louisville.edu (Kuehn,Randy) Date: Wed, 2 Feb 2022 14:24:08 +0000 Subject: [Archivesspace_uac] Report to Governance Board (action by subteam leads needed) Message-ID: Hi All, We are putting together the quarterly report to the ArchivesSpace Governance Board covering November 2021-January 2022 and ask that sub-team leads briefly report on: * Roster Changes * Major Activities * Note: Please include activities for November-January * Future Priorities Here's the last report as an example. Please add your reports to the document by the end of the day on Monday, February 15. Feel free to reach out to us if you have any questions. All the best, Dan and Randy -------------- next part -------------- An HTML attachment was scrubbed... URL: From christine.dibella at lyrasis.org Fri Feb 4 11:56:23 2022 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Fri, 4 Feb 2022 16:56:23 +0000 Subject: [Archivesspace_uac] ArchivesSpace 3.2.0 now available Message-ID: Hello ArchivesSpace members, ArchivesSpace is announcing the availability of v3.2.0. You can download it at https://github.com/archivesspace/archivesspace/releases/. This release marks the previously announced transition to external Solr. Links to documentation, a tutorial video, and other information are available at https://archivesspace.org/archives/7151. Beyond external Solr, there are several items to note in the release: * The Smithsonian worked with Hudson Molonglo to improve the ARKs feature. The scope of the work is described at https://github.com/archivesspace/archivesspace/pull/2437. * There is a new custom reports feature that was worked on by several developers, including former Tech Lead Laney McGlohon. * Other highlights include small improvements to the spreadsheet importers, a new page within the application for downloading templates, and various small bug fixes and features prioritized by the Development Prioritization sub-team. Thanks to all of the community members who contributed code for this release: Andrew Morrison, Blake Carver, Dean Farrell, Jacob Shelby, James Bullen, Laney McGlohon, Lora Woodford, Mario Terranova, Mark Triggs, Michael Glanznig, Payten Giles, and Saron Tran. As always, program team members Brian Hoffman and Mark Cooper, as well as contractors Manny Rodriguez and Brian Zelip, wrote and/or reviewed substantial code for the release. Thanks also to our community groups, especially the Testing sub-team, for their efforts. More information about what's in the release and the link to download it are at https://github.com/archivesspace/archivesspace/releases. Information on upgrading to a new version of ArchivesSpace is available at https://archivesspace.github.io/tech-docs/administration/upgrading.html. This is the fall 2021 release from the roadmap that was originally projected for December. Items that were projected for this release that did not make it in have been shifted to future releases. If you have questions or need any assistance, please let us know. Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 [ASpaceOrgHomeMedium] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 13904 bytes Desc: image001.jpg URL: From Jessica.Crouch at lyrasis.org Mon Feb 7 10:10:52 2022 From: Jessica.Crouch at lyrasis.org (Jessica Crouch) Date: Mon, 7 Feb 2022 15:10:52 +0000 Subject: [Archivesspace_uac] SNAC Cooperative Presentation Announcement: ArchivesSpace SNAC Plugin Presentation Message-ID: [Posted on behalf of our colleagues at the SNAC Cooperative] The SNAC Cooperative is developing an ArchivesSpace plugin to facilitate efficient data exchange. An hour long presentation demonstrating the functional features of the plugin with following discussion is scheduled for March 8, 2022, 2:00pm ET/11:00am PT. The presenters will be Jason Jordan, software developer at the University of Virginia Library, and Daniel Pitti, director of the SNAC Cooperative. Date: March 8, 2022 Time: 2:00pm ? 3:00pm ET (11:00am ? 12:00pm PT) Where: zoom Registration: https://virginia.zoom.us/meeting/register/tJEqdeuvpz4vGtOv65JpTcaOjQUO9nEPWSrD From within ArchivesSpace, the demonstration will cover both pulling data from and pushing data to SNAC. Though pushing data to SNAC will require being a member of the SNAC Cooperative, any ArchivesSpace user will be able to pull data from SNAC. In particular the demonstration will cover: -SNAC environment management in ArchivesSpace preferences -Import of SNAC agents to new ArchivesSpace agents -Export of ArchivesSpace agents (optionally including linked resources) to SNAC -Export of ArchivesSpace record descriptions (optionally including linked agents) to SNAC -Linking ArchivesSpace agents/record descriptions to existing SNAC agents and resource descriptions -Unlinking ArchivesSpace agents/record descriptions from existing SNAC agents and resource descriptions The SNAC plugin ia available on Github: https://github.com/snac-cooperative/snac_aspace_plugin The session will be recorded and made available as soon as feasible after the presentation at https://portal.snaccooperative.org/node/501 If you have questions about the presentation or questions about the SNAC Cooperative, please feel free to contact the Cooperative at snac.cooperative at gmail.com Jessica Dowd Crouch Community Engagement Coordinator for ArchivesSpace jessica.crouch at lyrasis.org [page1image482511520] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 1 bytes Desc: image001.jpg URL: From randy.kuehn at louisville.edu Mon Feb 7 12:20:33 2022 From: randy.kuehn at louisville.edu (Kuehn,Randy) Date: Mon, 7 Feb 2022 17:20:33 +0000 Subject: [Archivesspace_uac] Report to Governance Board (action by subteam leads needed) In-Reply-To: References: Message-ID: Hi All, This is just a friendly reminder for sub-team leads. Please add your team reports to the quarterly report by the end of the day on Monday, February 14. Thank you, Rand and Dan ________________________________ From: archivesspace_uac-bounces at lyralists.lyrasis.org on behalf of Kuehn,Randy Sent: Wednesday, February 2, 2022 9:24 AM To: Archivesspace_tac at lyralists.lyrasis.org ; Archivesspace_uac at lyralists.lyrasis.org Subject: [Archivesspace_uac] Report to Governance Board (action by subteam leads needed) CAUTION: This email originated from outside of our organization. Do not click links, open attachments, or respond unless you recognize the sender's email address and know the contents are safe. Hi All, We are putting together the quarterly report to the ArchivesSpace Governance Board covering November 2021-January 2022 and ask that sub-team leads briefly report on: * Roster Changes * Major Activities * Note: Please include activities for November-January * Future Priorities Here's the last report as an example. Please add your reports to the document by the end of the day on Monday, February 15. Feel free to reach out to us if you have any questions. All the best, Dan and Randy -------------- next part -------------- An HTML attachment was scrubbed... URL: From Jessica.Crouch at lyrasis.org Wed Feb 9 11:06:17 2022 From: Jessica.Crouch at lyrasis.org (Jessica Crouch) Date: Wed, 9 Feb 2022 16:06:17 +0000 Subject: [Archivesspace_uac] Registration still available: Virtual ArchivesSpace Assessments Module Training February 23, 2022, 12:00pm-3:00pm ET/9:00am-12:00pm PT In-Reply-To: <8170C463-65F5-4593-A477-659D48BE8A13@lyrasis.org> References: <56A2124E-DB2A-41C6-A363-483B5DAC742B@lyrasis.org> <8170C463-65F5-4593-A477-659D48BE8A13@lyrasis.org> Message-ID: Dear ArchivesSpace users, Registration is still open for the three-hour ArchivesSpace Assessments Module workshop on February 23, 2022, from 12:00pm-3:00pm ET/9:00am-12:00pm PT. During this workshop, ArchivesSpace trainer Brittany Newberry will cover using the assessments module in ArchivesSpace including completing assessments in ArchivesSpace, adding values to the assessments template and importing assessments using CSV. Attendees are expected to have experience with ArchivesSpace or to have completed the ArchivesSpace Basics training. A copy of the agenda is linked below. ArchivesSpace Assessments Module Training (Tentative Agenda) Date: February 23, 2022 Time: 12:00pm-3:00pm ET / 9:00am-12:00pm PT Trainer: Brittany Newberry Registration: https://lyrasis.zoom.us/webinar/register/WN_Yo9IfEoSRY-IePzdADgLzA Registration is now open to anyone using ArchivesSpace. In order to make training available to as many organizations and users as possible, registration will be limited to three (3) attendees per organization for virtual trainings. All community-wide virtual trainings will be recorded. These recordings will be made available via the ArchivesSpace website and YouTube channel. You do not need to register for the training to have access to the recordings. Over the past year, the Trainers Corps has offered regularly scheduled workshops and office hours covering a variety of topics on all things ArchivesSpace. These virtual, community-wide trainings are part of a 12-month pilot project by the Trainers Corps to assess community interest and training needs. Information about this training program is available at https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2331148319/ArchivesSpace+Community-Wide+Virtual+Training. If you have any questions, email ArchivesSpaceHome at lyrasis.org. Best, Jessica Jessica Dowd Crouch Community Engagement Coordinator for ArchivesSpace jessica.crouch at lyrasis.org -------------- next part -------------- An HTML attachment was scrubbed... URL: From dmichelson at smith.edu Mon Feb 14 09:28:19 2022 From: dmichelson at smith.edu (Dan Michelson) Date: Mon, 14 Feb 2022 09:28:19 -0500 Subject: [Archivesspace_uac] February Joint Meeting In-Reply-To: References: Message-ID: Hi All, Just a quick reminder that the TAC/UAC Joint Meeting is this Wednesday. All the best, Dan On Fri, Jan 21, 2022 at 11:14 AM Dan Michelson wrote: > Hi All, > > You should have received an invite to the February 16 Joint TAC/UAC > Meeting. Please let me know if it did not appear. > > An initial agenda > > is up. The primary focus of the meeting is to review progress made on the > subteam workplans we looked at during the September meeting and consider > whether they need to be adjusted. > > Please let Randy or I know if you have any questions or concerns. > > All the best, > > Dan > > -- > Dan Michelson > Collections Archivist > Smith College Special Collections > > For current library access and services details, see Library Services > During COVID-19 > . > -- Dan Michelson Collections Archivist Smith College Special Collections For current library access and services details, see Library Services During COVID-19 . -------------- next part -------------- An HTML attachment was scrubbed... URL: From Jessica.Crouch at lyrasis.org Mon Feb 14 12:10:49 2022 From: Jessica.Crouch at lyrasis.org (Jessica Crouch) Date: Mon, 14 Feb 2022 17:10:49 +0000 Subject: [Archivesspace_uac] Take a Break with ArchivesSpace returns March 4 Message-ID: <110A1ECB-C261-434E-B1DB-4C02E290AE96@lyrasis.org> Dear ArchivesSpace users, Whether you?ve continued to work from home, have returned to the office, or find yourself stuck somewhere in the middle, we could all use a break. In that spirit, ArchivesSpace will be reinstating our popular casual zoom open calls on Fridays. With a welcoming and robust member community all over the world, ArchivesSpace can offer camaraderie and relaxation, no matter the current state of the world. Beginning Friday, March 4th, we will have casual open calls via zoom at 12pm ET each Friday. We won?t be developing agendas or presentations for these calls. We just want to provide an opportunity to connect, chat and recharge. Use this as a time to get help or talk about ArchivesSpace (or anything else) in an informal setting or just have a beverage with other ArchivesSpace users during this stressful time. Whether you can attend once or plan to be there every Friday, these calls are open to everyone but registration is required to join. Register to join any open call at https://lyrasis.zoom.us/meeting/register/tZcldOGuqjotE9cNSaa6j45issVCKrEQKQYv We seek to provide a welcoming, fun, and safe community experience for everyone. The full text of the code of conduct is available at https://archivesspace.org/archivesspace-code-of-conduct. Please email ArchivesSpaceHome at lyrasis.org with any questions. Jessica Dowd Crouch Community Engagement Coordinator for ArchivesSpace jessica.crouch at lyrasis.org -------------- next part -------------- An HTML attachment was scrubbed... URL: From Jessica.Crouch at lyrasis.org Tue Feb 15 09:39:26 2022 From: Jessica.Crouch at lyrasis.org (Jessica Crouch) Date: Tue, 15 Feb 2022 14:39:26 +0000 Subject: [Archivesspace_uac] Call for speakers for the ArchivesSpace 4th Annual Online Forum In-Reply-To: References: Message-ID: [Graphic with text announcing the ArchivesSpace online forum. a 2 day virtual event on March 21 and 22, 2022] Dear ArchivesSpace Users, Submissions remain open for both session proposals and ideas for topics for our 4th annual Online Forum. Taking place March 21-22, 2022, our Online Forum will be a two-day event spanning a variety of time zones and ArchivesSpace experience levels. A schedule and information about how to register for the event will be released closer to March. Anyone who uses ArchivesSpace or is interested in ArchivesSpace is welcome to attend. We are now accepting both session proposals and ideas for topics via our online form at https://forms.gle/8QC48JmHeSmZYEZT8. We will be reviewing proposals on a rolling basis, so we encourage you to get your proposals in early. Submissions will be closed on February 28, 2022, with final notification by March 4, 2022. As in years past, our Online Forum will include a mix of opportunities to share and learn from each other about many different aspects of ArchivesSpace and all submissions are welcome. The ArchivesSpace program team is particularly interested in presentations or facilitated discussions related to the following topics: * Using ArchivesSpace in a work from home environment * Using ArchivesSpace as a long arranger or at a small archive * Managing paraprofessionals, students and volunteers using ArchivesSpace * Demonstrations of workflows using different modules or features of the application * Examples of anti-racism, anti-colonialism and redescription work being executed in ArchivesSpace * Demonstrations of plugins or tools you?ve developed to make your work in ArchivesSpace easier The length of the forum will be determined by what kind of program we can put together from submissions. We know that everyone is stretched thin right now and we appreciate any and all submissions. We anticipate recording many parts of the forum, but for it to be a success we will also need as many live participants as possible. We encourage you to dip in and out of the live program as much as you can. You will no doubt ?meet? a different set of colleagues each time. We?re looking forward to a great event, with your help! If you have questions, please email us at ArchivesSpaceHome at lyrasis.org. Best, Jessica Dowd Crouch Community Engagement Coordinator for ArchivesSpace jessica.crouch at lyrasis.org -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 257205 bytes Desc: image001.jpg URL: From Jessica.Crouch at lyrasis.org Mon Feb 21 13:29:49 2022 From: Jessica.Crouch at lyrasis.org (Jessica Crouch) Date: Mon, 21 Feb 2022 18:29:49 +0000 Subject: [Archivesspace_uac] Registration now open for the 2022 ArchivesSpace Online Forum Message-ID: [A picture of a globe with connecting lines of light. Text reads ArchivesSpace Online Forum, Two Day Virtual Event, March 21-22, 2022] Registration is now open for the 4th annual ArchivesSpace Online Forum! Taking place March 21-22, 2022, our online forum will be a two-day event spanning a variety of time zones and ArchivesSpace experience levels. Anyone who uses ArchivesSpace or is interested in ArchivesSpace is welcome to attend. As in years past, this free event will include a mix of opportunities to share and learn from each other about many different aspects of ArchivesSpace. When: Presentations will be held March 21 from 5pm-8pm UTC / 10am-1pm PT / 1-4pm ET / 5pm-8pm GMT / 6-9pm CET (find your local time). Discussion sessions will be held March 22 from 1pm-4pm UTC / 6am-9am PT / 9am-12pm ET / 1pm-4pm GMT / 2pm-5pm CET (find your local time). Where: All online via Zoom, with opportunities to join via computer or phone. Who Can Attend: Anyone using or interested in using ArchivesSpace is welcome to attend some or all of the sessions on these days. This is a free event but registration is required. Online registration: https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/3036282881/ArchivesSpace+Online+Forum+2022 Registrations for each day of the Forum are separate. You will need to register for each day you are interested in attending to guarantee your spot. Registration is linked in the agenda at the top of each day. We anticipate recording many parts of the forum, but for it to be a success we will also need as many live participants as possible. We encourage you to dip in and out of the live program as much as you can. You will no doubt ?meet? a different set of colleagues each time. Please feel free to contact ArchivesSpace Community Engagement Coordinator Jessica Crouch at ArchivesSpaceHome at lyrasis.org with questions. We look forward to seeing many of you there! Jessica Dowd Crouch Community Engagement Coordinator for ArchivesSpace jessica.crouch at lyrasis.org -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 257204 bytes Desc: image001.jpg URL: From Jessica.Crouch at lyrasis.org Thu Feb 24 14:50:38 2022 From: Jessica.Crouch at lyrasis.org (Jessica Crouch) Date: Thu, 24 Feb 2022 19:50:38 +0000 Subject: [Archivesspace_uac] Community contribution requested in the ArchivesSpace Inclusive Examples Project Message-ID: <1326FC44-9595-456A-A668-3C4B285CF1EB@lyrasis.org> Dear ArchivesSpace Users, In the wake of the George Floyd and Breonna Taylor murders, and in the spirit of protest that followed, the ArchivesSpace community began a conversation about what it could do to promote diversity and inclusion while combating systemic racism in our field. That continuing conversation has led to a series of initiatives that we will undertake in the coming years, including an Inclusive Examples project. For this important project, ArchivesSpace is delighted to be working with Brittany Newberry of Georgia State University to update the examples provided in its workshop materials and test databases. We want the examples to be more representative of the diverse institutions that use ArchivesSpace. We are interested in adding examples from the ArchivesSpace user community. Below is a list of record types and collection types for which we are looking. In addition, we have created an agreement to provide information and expectations for how the data shared will be used. If you are interested in participating, please email a signed agreement and the records you'd like to share in one of the formats listed. Email ArchivesSpaceHome at lyrasis.org by Wednesday, March 23 and we will forward your submission to Brittany Newberry for review. Feel free to contact us with any questions you may have. Possible Examples: Types of Records: * Resource records (EAD, MarcXML, CSV, Excel spreadsheet) * Accessions (MarcXML, Excel spreadsheet, CSV) * Digital Objects (CSV, Excel Spreadsheet) * Subjects and Agents (MarcXML, Excel spreadsheet, CSV, EAC-CPF) Types of Institutions/Collections * Academic/University records * Corporate/Business archives * Government * Religious * Non-profit/community * Minority-serving * Museum * Public Library * Historical Society * BIPOC * LGBTQ+ * Music/arts Data should be in a format that can easily be ingested into ArchivesSpace. Templates are available for the record types where CSV or spreadsheet formats are indicated. Please contact ArchivesSpaceHome at lyrasis.org if you have questions about how to prepare your data. Thank you, Jessica Jessica Dowd Crouch Community Engagement Coordinator for ArchivesSpace jessica.crouch at lyrasis.org -------------- next part -------------- An HTML attachment was scrubbed... URL: From Jessica.Crouch at lyrasis.org Fri Feb 25 09:43:36 2022 From: Jessica.Crouch at lyrasis.org (Jessica Crouch) Date: Fri, 25 Feb 2022 14:43:36 +0000 Subject: [Archivesspace_uac] Take a Break with ArchivesSpace returns next Friday (March 4) Message-ID: <51F22031-BCF5-4F81-9E91-B2025697CEA9@lyrasis.org> Dear ArchivesSpace users, Whether you?ve continued to work from home, have returned to the office, or find yourself stuck somewhere in the middle, we could all use a break. In that spirit, ArchivesSpace will be reinstating our popular casual zoom open calls on Fridays. With a welcoming and robust member community all over the world, ArchivesSpace can offer camaraderie and relaxation, no matter the current state of the world. Beginning next Friday, March 4th, we will have casual open calls via zoom at 12pm ET each Friday. We won?t be developing agendas or presentations for these calls. We just want to provide an opportunity to connect, chat and recharge. Use this as a time to get help or talk about ArchivesSpace (or anything else) in an informal setting or just have a beverage with other ArchivesSpace users during this stressful time. Whether you can attend once or plan to be there every Friday, these calls are open to everyone but registration is required to join. Register to join any open call at https://lyrasis.zoom.us/meeting/register/tZcldOGuqjotE9cNSaa6j45issVCKrEQKQYv We seek to provide a welcoming, fun, and safe community experience for everyone. The full text of the code of conduct is available at https://archivesspace.org/archivesspace-code-of-conduct. Please email ArchivesSpaceHome at lyrasis.org with any questions. Jessica Dowd Crouch Community Engagement Coordinator for ArchivesSpace jessica.crouch at lyrasis.org -------------- next part -------------- An HTML attachment was scrubbed... URL: From Jessica.Crouch at lyrasis.org Mon Feb 28 11:52:56 2022 From: Jessica.Crouch at lyrasis.org (Jessica Crouch) Date: Mon, 28 Feb 2022 16:52:56 +0000 Subject: [Archivesspace_uac] ArchivesSpace Update - February 2022 Message-ID: [cid:image001.jpg at 01D7E600.7FF2B540] Upcoming Schedule at a Glance: March 4: Take a Break with ArchivesSpace returns March 8: SNAC Cooperative Presentation on the ArchivesSpace/SNAC plugin (co-sponsored event) March 21-22: ArchivesSpace 4th annual Online Forum March 23: Submissions due for the ArchivesSpace Inclusive Examples Project Development ArchivesSpace is announcing the availability of v3.2.0. You can download it at https://github.com/archivesspace/archivesspace/releases/. This release marks the previously announced transition to external Solr. Links to documentation, a tutorial video, and other information are available at https://archivesspace.org/archives/7151. Beyond external Solr, there are several items to note in the release: * The Smithsonian worked with Hudson Molonglo to improve the ARKs feature. The scope of the work is described at https://github.com/archivesspace/archivesspace/pull/2437. * There is a new custom reports feature that was worked on by several developers, including former Tech Lead Laney McGlohon. * Other highlights include small improvements to the spreadsheet importers, a new page within the application for downloading templates, and various small bug fixes and features prioritized by the Development Prioritization sub-team. Thanks to all of the community members who contributed code for this release: Andrew Morrison, Blake Carver, Dean Farrell, Jacob Shelby, James Bullen, Laney McGlohon, Lora Woodford, Mario Terranova, Mark Triggs, Michael Glanznig, Payten Giles, and Saron Tran. As always, program team members Brian Hoffman and Mark Cooper, as well as contractors Manny Rodriguez and Brian Zelip, wrote and/or reviewed substantial code for the release. Thanks also to our community groups, especially the Testing sub-team, for their efforts. More information about what?s in the release and the link to download it are at https://github.com/archivesspace/archivesspace/releases. Information on upgrading to a new version of ArchivesSpace is available at https://archivesspace.github.io/tech-docs/administration/upgrading.html. This is the fall 2021 release from the roadmap that was originally projected for December. Items that were projected for this release that did not make it in have been shifted to future releases. Take a Break with ArchivesSpace returns March 4 Whether you?ve continued to work from home, have returned to the office, or find yourself stuck somewhere in the middle, we could all use a break. In that spirit, ArchivesSpace will be reinstating our popular casual zoom open calls on Fridays. With a welcoming and robust member community all over the world, ArchivesSpace can offer camaraderie and relaxation, no matter the current state of the world. Beginning next Friday, March 4th, we will have casual open calls via zoom at 12pm ET each Friday. We won?t be developing agendas or presentations for these calls. We just want to provide an opportunity to connect, chat and recharge. Use this as a time to get help or talk about ArchivesSpace (or anything else) in an informal setting or just have a beverage with other ArchivesSpace users during this stressful time. Whether you can attend once or plan to be there every Friday, these calls are open to everyone but registration is required to join. Register to join any open call at https://lyrasis.zoom.us/meeting/register/tZcldOGuqjotE9cNSaa6j45issVCKrEQKQYv We seek to provide a welcoming, fun, and safe community experience for everyone. The full text of the code of conduct is available at https://archivesspace.org/archivesspace-code-of-conduct. Please email ArchivesSpaceHome at lyrasis.org with any questions. SNAC Cooperative Presentation Announcement: ArchivesSpace/SNAC plugin [Posted on behalf of our colleagues at the SNAC cooperative] The SNAC Cooperative is developing an ArchivesSpace plugin to facilitate efficient data exchange. An hour long presentation demonstrating the functional features of the plugin with following discussion is scheduled for March 8, 2022, 2:00pm ET/11:00am PT. The presenters will be Jason Jordan, software developer at the University of Virginia Library, and Daniel Pitti, director of the SNAC Cooperative. Date: March 8, 2022 Time: 2:00pm ? 3:00pm ET (11:00am ? 12:00pm PT) Where: zoom Registration: https://virginia.zoom.us/meeting/register/tJEqdeuvpz4vGtOv65JpTcaOjQUO9nEPWSrD From within ArchivesSpace, the demonstration will cover both pulling data from and pushing data to SNAC. Though pushing data to SNAC will require being a member of the SNAC Cooperative, any ArchivesSpace user will be able to pull data from SNAC. In particular the demonstration will cover: * SNAC environment management in ArchivesSpace preferences * Import of SNAC agents to new ArchivesSpace agents * Export of ArchivesSpace agents (optionally including linked resources) to SNAC * Export of ArchivesSpace record descriptions (optionally including linked agents) to SNAC * Linking ArchivesSpace agents/record descriptions to existing SNAC agents and resource descriptions * Unlinking ArchivesSpace agents/record descriptions from existing SNAC agents and resource descriptions The SNAC plugin ia available on Github: https://github.com/snac-cooperative/snac_aspace_plugin The session will be recorded and made available as soon as feasible after the presentation at https://portal.snaccooperative.org/node/501 If you have questions about the presentation or questions about the SNAC Cooperative, please feel free to contact the Cooperative at snac.cooperative at gmail.com Registration now open: 2022 ArchivesSpace Online Forum Registration is now open for the 4th annual ArchivesSpace Online Forum! Taking place March 21-22, 2022, our online forum will be a two-day event spanning a variety of time zones and ArchivesSpace experience levels. Anyone who uses ArchivesSpace or is interested in ArchivesSpace is welcome to attend. As in years past, this free event will include a mix of opportunities to share and learn from each other about many different aspects of ArchivesSpace. When: Presentations will be held March 21 from 5pm-8pm UTC / 10am-1pm PT / 1-4pm ET / 5pm-8pm GMT / 6-9pm CET (find your local time). Discussion sessions will be held March 22 from 1pm-4pm UTC / 6am-9am PT / 9am-12pm ET / 1pm-4pm GMT / 2pm-5pm CET (find your local time). Where: All online via Zoom, with opportunities to join via computer or phone. Who Can Attend: Anyone using or interested in using ArchivesSpace is welcome to attend some or all of the sessions on these days. This is a free event but registration is required. Online registration: https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/3036282881/ArchivesSpace+Online+Forum+2022 Registrations for each day of the Forum are separate. You will need to register for each day you are interested in attending to guarantee your spot. Registration is linked in the agenda at the top of each day. We anticipate recording many parts of the forum, but for it to be a success we will also need as many live participants as possible. We encourage you to dip in and out of the live program as much as you can. You will no doubt ?meet? a different set of colleagues each time. Please feel free to contact ArchivesSpace Community Engagement Coordinator Jessica Crouch at ArchivesSpaceHome at lyrasis.org with questions. We look forward to seeing many of you there! Call for feedback: Metadata Standards Subteam Online Forum discussion Do you have MARC records for your archival holdings? Then you probably have 300 fields. The MARC 300 ?Physical Description? field contains extent information critical for archival control of material, like 34 linear feet, or 12 boxes (10 cubic feet). The current AS MARC importer only parses the 300 field according to one very specific pattern, and otherwise defaults to ?1 linear feet.? This means that anyone doing bulk import of MARC records may be silently wiping out their archivist-supplied extents without realizing it. A recent ticket also noted that 300$f fields are ignored entirely. What we would like to hear from the community is how your 300 fields are structured, and how you would want 300 fields parsed on import. Sample data will help us make recommendations on what should be happening. For example, this is a common construction (from LC) that is NOT handled by the MARC importer: 300 ?a 5 ?f boxes ?a (3 ?f linear ft.) A discussion based on that sample might be: Should this pattern be supported? How should this be parsed? How should all of that punctuation be handled? The Metadata Standards subgroup will take what it learns and develop a specification for the desired behavior, but we need to hear from you. Community contribution requested in the ArchivesSpace Inclusive Examples Project In the wake of the George Floyd and Breonna Taylor murders, and in the spirit of protest that followed, the ArchivesSpace community began a conversation about what it could do to promote diversity and inclusion while combating systemic racism in our field. That continuing conversation has led to a series of initiatives that we will undertake in the coming years, including an Inclusive Examples project. For this important project, ArchivesSpace is delighted to be working with Brittany Newberry of Georgia State University to update the examples provided in its workshop materials and test databases. We want the examples to be more representative of the diverse institutions that use ArchivesSpace. We are interested in adding examples from the ArchivesSpace user community. Below is a list of record types and collection types for which we are looking. In addition, we have created an agreement to provide information and expectations for how the data shared will be used. If you are interested in participating, please email a signed agreement and the records you'd like to share in one of the formats listed. Email ArchivesSpaceHome at lyrasis.org by Wednesday, March 23 and we will forward your submission to Brittany Newberry for review. Feel free to contact us with any questions you may have. Possible Examples: Types of Records: * Resource records (EAD, MarcXML, CSV, Excel spreadsheet) * Accessions (MarcXML, Excel spreadsheet, CSV) * Digital Objects (CSV, Excel Spreadsheet) * Subjects and Agents (MarcXML, Excel spreadsheet, CSV, EAC-CPF) Types of Institutions/Collections * Academic/University records * Corporate/Business archives * Government * Religious * Non-profit/community * Minority-serving * Museum * Public Library * Historical Society * BIPOC * LGBTQ+ * Music/arts Data should be in a format that can easily be ingested into ArchivesSpace. Templates are available for the record types where CSV or spreadsheet formats are indicated. Please contact ArchivesSpaceHome at lyrasis.org if you have questions about how to prepare your data. Program Announcement: ArchivesSpace Member Match program update The ArchivesSpace Member Engagement sub-team will soon begin accepting applications for the second cohort of the ArchivesSpace Member Match program. The Member Match program is an initiative to engage the ArchivesSpace membership community, created and organized by the Member Engagement sub-team of the ArchivesSpace User Advisory Council, with support from the ArchivesSpace Community Engagement Coordinator. The program is intended to be a resource and venue for peer-to-peer support between ArchivesSpace members. For one, year-long term, Member Match participants will be matched with a member with whom they can receive and offer professional insight, advice, and comradery. The program will also offer participants the opportunity to engage in exclusive events and enlightening discussions about ArchivesSpace and its active user community. Thanks to valuable feedback from the first cohort of Member Match Participants, we?ve implemented the following updates to the program: * Monthly Listserv Discussion Topics * Each month, a member of the Member Engagement sub-team will reach out to the Member Match listserv to spur discussion and encourage continued engagement between matches. * Quarterly Member Match Meet-Ups * These will be opportunities for large group socializing as well as the potential for dedicated time to spend with matches in breakout rooms. * Option to participate in small group matches of 3 people Eligibility Any individual affiliated with an ArchivesSpace member organization is eligible to participate in the ArchivesSpace Member Match program and there is no limit to the number of individuals from a member organization that may participate. If you are unsure of your organization?s ArchivesSpace membership status, visit https://archivesspace.org/community/whos-using-archivesspace or email ArchivesSpaceHome at lyrasis.org. To Learn More: Visit the Member Match wiki: https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2198568994/ArchivesSpace+Member+Match+Program Please feel free to direct any questions to ArchivesSpaceHome at lyrasis.org Recording available: Virtual ArchivesSpace Assessments Module Training February 23, 2022 Thank you to everyone who attended the ArchivesSpace Assessments Module Training on February 23. During this workshop, ArchivesSpace trainer Brittany Newberry will cover using the assessments module in ArchivesSpace including completing assessments in ArchivesSpace, adding values to the assessments template and importing assessments using CSV. A recording of this training is now available on the Community-Wide training page of the wiki. Membership Update We are excited to welcome our newest members to our community! Our new members since January 31 include: * Christchurch City Libraries, (Christchurch, New Zealand) * Presbyterian Church of Victoria Archives, (Victoria, Australia) * Township of Brick, New Jersey, (Brick, NJ) As of February 28, we have 464 General members, 22 Educational Program members, and 3 Registered Service Providers. If you are interested in your institution becoming a member of ArchivesSpace, please email us at ArchivesSpaceHome at lyrasis.org for more information. ________________________________ ArchivesSpace monthly updates provide news about ArchivesSpace community and program activities and are sent to our member listservs, the ArchivesSpace Google Group, and SAA?s Collection Management Section listserv, as well as being posted on the ArchivesSpace website. Please feel free to share this update with people you know who have an interest in ArchivesSpace but may not be on one of these lists. Jessica Dowd Crouch Community Engagement Coordinator for ArchivesSpace jessica.crouch at lyrasis.org [page1image482511520] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 22473 bytes Desc: image001.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 29071 bytes Desc: image002.jpg URL: