From smquimby at upenn.edu Fri Dec 10 11:54:32 2021 From: smquimby at upenn.edu (Quimby, Sean) Date: Fri, 10 Dec 2021 16:54:32 +0000 Subject: [Archivesspace_uac] Message from the Chair Message-ID: Dear ArchivesSpace members, I am writing to report on the ArchivesSpace Governance Board 2nd Quarter meeting, a call that was held November 16, 2021. The operations report highlighted the progress of the pilot Diversity Partnership Program designed to engage and provide assistance with ArchivesSpace implementations for a small number of institutions that are or primarily serve communities that are underrepresented in the ArchivesSpace community. We have been excited to work with the program participants as they undergo training, start to deploy the application, and get involved in the wider community. We reviewed the ongoing work of the Technical Advisory Council and the User Advisory Council. We would like to thank the members of these councils for their incredible contributions. It is good to see these councils continue to mature and develop stronger processes and structures to run more smoothly. The financial reports show that the program?s financial position continues to be strong. The board continues to discuss DEIA initiatives in general as well as specific ways to make ArchivesSpace more diverse and inclusive. Austin Scott presented on NYU Libraries? diversity initiative and the board reviewed ideas from the community and discussed how to accelerate those efforts throughout the community, with a particular focus on ensuring broader participation in governance. The board considered suggestions for improvements to the nominations process beginning with the next cycle. As the board will not meet in person for its 3rd quarter meeting, it is experimenting with different online meeting configurations to ensure regular updates take place but also provide time for meaningful, strategic discussions. In closing, I am very pleased that the ArchivesSpace organization continues to be vital and growing, with members making contributions to all facets of the program. As always, the Board invites your feedback. Feel free to reach out directly to me or to your elected representative. With thanks and warm wishes for the holidays, Sean Quimby Chair, Board of Governance, ArchivesSpace Associate University Librarian for Special Collections Director of the Jay I. Kislak Center University of Pennsylvania Libraries 3420 Walnut Street Philadelphia, PA 19104-6206 -------------- next part -------------- An HTML attachment was scrubbed... URL: From dmichelson at smith.edu Thu Dec 16 13:35:44 2021 From: dmichelson at smith.edu (dmichelson at smith.edu) Date: Thu, 16 Dec 2021 18:35:44 +0000 Subject: [Archivesspace_uac] Updated invitation: ArchivesSpace User Advisory Council (UAC) Meeting @ Monthly from 12pm to 1pm on the last Tuesday from Tue Jan 25, 2022 to Tue Jun 28, 2022 (EST) (archivesspace_uac@lyralists.lyrasis.org) Message-ID: <000000000000b3557c05d347b018@google.com> This event has been changed. Title: ArchivesSpace User Advisory Council (UAC) Meeting Agenda: https://archivesspace.atlassian.net/wiki/spaces/AC/pages/2889744385/2021-08-31+Meeting+notes  ArchivesSpace is inviting you to a scheduled Zoom meeting.Join Zoom Meetinghttps://lyrasis.zoom.us/j/88159748924?pwd=a2R1U2kvY3ZhYk1TM2hXdVRXOVR4dz09Meeting ID: 881 5974 8924Passcode: 301177One tap mobile+13126266799,,88159748924#,,,,*301177# US (Chicago)+19292056099,,88159748924#,,,,*301177# US (New York)Dial by your location        +1 312 626 6799 US (Chicago)        +1 929 205 6099 US (New York)        +1 301 715 8592 US (Washington DC)        +1 346 248 7799 US (Houston)        +1 669 900 6833 US (San Jose)        +1 253 215 8782 US (Tacoma)        877 853 5257 US Toll-free        888 475 4499 US Toll-freeMeeting ID: 881 5974 8924Passcode: 301177Find your local number: https://lyrasis.zoom.us/u/kcllB6JdKp (changed) When: Monthly from 12pm to 1pm on the last Tuesday from Tue Jan 25, 2022 to Tue Jun 28, 2022 Eastern Time - New York Where: https://lyrasis.zoom.us/j/88159748924?pwd=a2R1U2kvY3ZhYk1TM2hXdVRXOVR4dz09 Calendar: archivesspace_uac at lyralists.lyrasis.org Who: * dmichelson at smith.edu - organizer * archivesspace.calendar at gmail.com * Margaret Kidd * Jessica Crouch * Kellen Carpenter * Cory Nimer * Reller, Suzanne (maggarsm) * White, Angela * Kate Blalack * Joshua D. Shaw * Matthew Neely * jarcher at umd.edu * pmilhoan at nd.edu * Laurie Arp * atopek at smith.edu * Sarah E Ponichtera * Hoffner, Bailey E. * archivesspace_uac at lyralists.lyrasis.org * Elizabeth E Beckman * Kuehn,Randy * baugnonr at uncw.edu Event details: https://calendar.google.com/calendar/event?action=VIEW&eid=c203MWl1YXJ2ZmVhYWpidHJrNG52dGpwcXNfUjIwMjIwMTI1VDE3MDAwMCBhcmNoaXZlc3NwYWNlX3VhY0BseXJhbGlzdHMubHlyYXNpcy5vcmc&tok=MjAjZG1pY2hlbHNvbkBzbWl0aC5lZHUxNGE5YWU4ZWQxNzgyZmI3ZDYzOThhODkxNmY5MDFjMmJkNWFmNjM3&ctz=America%2FNew_York&hl=en&es=0 Invitation from Google Calendar: https://calendar.google.com/calendar/ You are receiving this courtesy email at the account archivesspace_uac at lyralists.lyrasis.org because you are an attendee of this event. To stop receiving future updates for this event, decline this event. Alternatively you can sign up for a Google account at https://calendar.google.com/calendar/ and control your notification settings for your entire calendar. Forwarding this invitation could allow any recipient to send a response to the organizer and be added to the guest list, or invite others regardless of their own invitation status, or to modify your RSVP. Learn more at https://support.google.com/calendar/answer/37135#forwarding -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: not available Type: text/calendar Size: 6332 bytes Desc: not available URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: invite.ics Type: application/ics Size: 6447 bytes Desc: not available URL: From dmichelson at smith.edu Mon Dec 20 08:16:38 2021 From: dmichelson at smith.edu (Dan Michelson) Date: Mon, 20 Dec 2021 08:16:38 -0500 Subject: [Archivesspace_uac] Welcoming Rebecca Baugnon to UAC Message-ID: Hi All, As I mentioned at our last meeting, we were fortunate to have a well qualified candidate willing to join UAC to make up for Joanne's departure. I'm happy to announce that Rebecca Baugnon has joined UAC for a term that will end June 30, 2024. Rebecca is the Special Collections Librarian at UNC Wilmington's Center for Southeast North Carolina History and Archives. Rebecca will be joining the User Documentation subteam, which fits nicely with both her experience and UAC's current needs. I hope everyone enjoys their holiday break (or enjoyed it if they are reading this in January). All the best, Dan -- Dan Michelson Collections Archivist Smith College Special Collections For current library access and services details, see Library Services During COVID-19 . -------------- next part -------------- An HTML attachment was scrubbed... URL: From Jessica.Crouch at lyrasis.org Mon Dec 20 12:25:46 2021 From: Jessica.Crouch at lyrasis.org (Jessica Crouch) Date: Mon, 20 Dec 2021 17:25:46 +0000 Subject: [Archivesspace_uac] ArchivesSpace Update - December 2021 Message-ID: [cid:image001.jpg at 01D7F59C.B64382E0] Development We are in the final stages of development and testing for version 3.2.0. Barring surprises we expect to put out the release candidate for 3.2.0 in the first few weeks of 2022. Version 3.2.0 will mark the transition to external Solr. It will also include some new features like custom reports and small improvements to the spreadsheet importers, as well as various bug fixes. More information will be provided at the time of the release candidate. Log4J Vulnerability Like many of you, we?ve been following the widespread reports about the Log4j security vulnerability that has been impacting many software applications. We don?t expect this vulnerability to be a problem for ArchivesSpace since ArchivesSpace does not use Log4j for logging. An ArchivesSpace package does include two gems, ladle and mizuno, that use an older version of log4j that predates the vulnerability that has been so widely publicized and discussed. These are used only in development mode, and not of concern for those running ArchivesSpace in production mode. In future distributions we will look at removing these so there isn?t any confusion or perceived risk. Solr is impacted independently of ArchivesSpace. Those using external Solr will want to follow Solr?s recommendations for addressing the vulnerability (https://solr.apache.org/security.html#apache-solr-affected-by-apache-log4j-cve-2021-44228). Because the version of ArchivesSpace?s embedded Solr predates this vulnerability, it should not be a problem for people running ArchivesSpace without external Solr. Running external Solr with ArchivesSpace screencast now available Due to necessary upgrades that require moving to external deployment of Solr for the application, ArchivesSpace will require installing and configuring Solr with v3.2.0. This change will not affect end users directly, but it will be a significant change for system administrators and others who deploy and manage ArchivesSpace. ArchivesSpace offered a webinar and has updated our technical documentation in anticipation of this change. We also now have a short screencast available that walks those responsible for installing and configuring Solr though the process. ArchivesSpace Trainers Corps ?Office Hour? The fourth ArchivesSpace Trainers Corps ?Office Hour? will be Monday, January 24th at 2:00p.m. ET/11:00a.m. PT. In these office hours, members of the ArchivesSpace Trainers Corps will demo a task or tool frequently used by ArchivesSpace users and take questions related to the demo and topic. For this open call, the Trainers Corps will briefly demo the new custom reports functionality available as of ArchivesSpace v3.2.0, which is scheduled for release in January 2022. Following the presentation, you will have the opportunity to ask questions about the topic, followed by a general Q&A about generating reports in ArchivesSpace. Date: January 24, 2022 Time: 2:00p.m. ET / 11:00a.m. PT Topic: Custom reports functionality new with ArchivesSpace v3.2.0 Registration: https://lyrasis.zoom.us/meeting/register/tZArdu2pqz0jHNUVwhux8HzqpRzAunZoVLLK Throughout the past 12 months, the Trainers Corps has been offering regularly scheduled trainings and office hours covering a variety of topics on all things ArchivesSpace. Registration for each training is separate and opens closer to each training date. Information about this training program is available at https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2331148319/ArchivesSpace+Community-Wide+Virtual+Training. If you have any questions, feel free to contact us at ArchivesSpaceHome at lyrasis.org. Webinar: Using ArchivesSpace to create EAC-CPF records (90 minutes) The next ArchivesSpace webinar will be a 90-minute learning opportunity on February 9th at 2:00p.m. ET/11a.m. PT led by Regine Heberlein, Library IT Data Analyst at Princeton University, and Christine Di Bella, ArchivesSpace Program Manager, demonstrating how to create valid EAC-CPF records using ArchivesSpace and offering some tips and tricks for making the process easier within your repository. Date: February 9, 2022 Time: 2:00p.m. ? 3:30p.m. ET (11:00a.m. ? 12:30p.m. PT) Where: Zoom Registration: https://lyrasis.zoom.us/webinar/register/WN_e777kyjtQ6qjBMWeiiTWmg This webinar will be recorded and made available on the ArchivesSpace YouTube channel. Webinar description: The recent expansion of the agents module in ArchivesSpace greatly expanded the application?s support for the metadata standard Encoded Archival Context ? Corporate Bodies, Persons, and Families (EAC-CPF) and the potential for exchanging these records with other systems, including Social Networks and Archival Context (SNAC). Taking full advantage of this potential requires some work on the record creator?s part as ArchivesSpace?s requirements for creating agent records remain minimal. This learning opportunity will demonstrate how to create valid EAC-CPF records using ArchivesSpace and offer some tips and tricks for making the process easier within your repository. An open discussion and Q&A will follow. This learning opportunity introduces EAC-CPF in the context of ArchivesSpace but is not intended to be a full overview of the standard. Resources for learning more about EAC-CPF include: * Encoded Archival Standards: A Primer: https://www.youtube.com/watch?v=WYWQeBRnhz0 * EAC-CPF Community and Support page: https://eac.staatsbibliothek-berlin.de/community-and-mailinglist/ * EAC-CPF Tag Library: https://eac.staatsbibliothek-berlin.de/schemata-and-tag-library/ NOTE: This learning opportunity assumes basic knowledge of ArchivesSpace, including an understanding of agent records. If you do not have this, we recommend watching the videos of the Basics workshop series, available on YouTube at https://www.youtube.com/playlist?list=PL3cxupmXL7WiHyMc0uFmsCEIVOQmrI7FL. We will not be able to answer general questions about ArchivesSpace or specific questions about individual ArchivesSpace implementations during this session. Who should attend: Anyone interested in using ArchivesSpace to create valid EAC-CPF records. ArchivesSpace Online Forum 2022 - Save the Date Mark your calendars for our fourth annual Online Forum! Taking place March 21-22, 2022, our online forum will be a two-day event spanning a variety of time zones and ArchivesSpace experience levels. More information will be provided soon about how to propose a topic or presentation. Registration will open closer to the event date. For now, be sure to save the date on your calendar. We look forward to ?seeing? many of you there. ArchivesSpace Holiday Hours Our office will be closed from December 24 to January 2. Normal office hours will resume on January 3rd. We wish you all warm and happy holidays! Membership Update We are excited to welcome our newest members to our community! Our new members since November 30th include: * Eastern Illinois University, (Charleston, IL) As of December 20, we have 460 General members, 21 Educational Program members, and 3 Registered Service Providers. If you are interested in your institution becoming a member of ArchivesSpace, please email us at ArchivesSpaceHome at lyrasis.org for more information. ________________________________ ArchivesSpace monthly updates provide news about ArchivesSpace community and program activities and are sent to our member listservs, the ArchivesSpace Google Group, and SAA?s Collection Management Section listserv, as well as being posted on the ArchivesSpace website. Please feel free to share this update with people you know who have an interest in ArchivesSpace but may not be on one of these lists. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 203219 bytes Desc: image001.jpg URL: