From bailey-grace.harrell at lyrasis.org Fri Dec 1 11:07:03 2023 From: bailey-grace.harrell at lyrasis.org (Bailey-Grace Harrell) Date: Fri, 1 Dec 2023 16:07:03 +0000 Subject: [Archivesspace_tac] ArchivesSpace Update - November 2023 Message-ID: [cid:image001.jpg at 01DA2444.5D7C3C50] ArchivesSpace Update ? November 2023 Upcoming Schedule at a Glance: December 1: Survey responses due for the ArchivesSpace training topics survey December 6: Live Demonstration: Overview of the ArchivesSpace Application and Membership Benefits December 8: Last day to volunteer to join the 2024 Virtual Member Forum planning team December 8: Survey responses due for the ArchivesSpace Multilingual Description survey Development We continue to gather up development and testing work for the next release. As the end of the calendar year is fast approaching, it looks like we will not have time to complete everything that needs to be done to put out another release in 2023. You can expect a new release early in 2024 instead. New development is always up on our test server at https://test.archivesspace.org/staff/. Transition for ArchivesSpace Listservs Lyrasis, the organizational home for ArchivesSpace, is planning to transition away from the Mailman platform for listservs to Google Groups in the near future. The ArchivesSpace member listservs, including the Users Group, will become Google Groups with email delivery after the transition. Right now the move is planned to occur between December 26 and January 1. All accounts subscribed to our member listservs at the time of the transition will be moved to the new platform, with equivalent settings to what users have currently. For now the archives of our listservs will be maintained on the current platform, and will stay there for at least a year. Some details of the transition are still to be determined, including how listserv archives will be available after the planned one year period when they will remain on the current platform. We know that the archives of the Users Group listserv, in particular, are an important source of information for the community and are working to ensure that access to them remains consistent. If you have any questions about this change, please feel free to get in touch with us at ArchivesSpaceHome at lyrasis.org. Survey Participation Requested: Selecting the 2024 ArchivesSpace Community-wide Training Topics Thank you to everyone who attended an ArchivesSpace community-wide training this year. The Trainers Corps is currently developing the 2024 training schedule and is requesting community input to help determine future training topics. A survey for this purpose is available at https://www.surveymonkey.com/r/HXQMDP6. Survey responses are due by December 1, 2023. Responses to this survey will be used by the Trainers Corps to prioritize offering the top 3 selections over the course of the next year. Please note that in addition to the topics listed on the survey, the Trainers Corps is committed to offering a Basics training in 2024. ArchivesSpace community-wide training sessions will be 2-3 hours in length, depending on the topic. These trainings are offered for a fee but ArchivesSpace members receive a substantial discount. To learn more about ArchivesSpace community-wide training, visit https://archivesspace.org/using-archivesspace/trainings. ArchivesSpace Virtual Member Forum 2024 - Save the Date and Call for Planning Team Members Mark your calendars for our 2024 Virtual Member Forum! Taking place March 26-27, 2024, our Virtual Member Forum will be a two-day event spanning a variety of time zones and ArchivesSpace experience levels. If you are interested in serving on the planning team for this forum, please email Jessica Crouch at jessica.crouch at lyrasis.org by December 8, 2023. The Virtual Member Forum is one of our largest events of the year and we are looking for volunteers to review proposals, develop the schedule, and help make this forum great! More information will be provided soon about how to propose a topic or presentation. Registration will open closer to the event date. For now, be sure to save the date on your calendar. We look forward to ?seeing? many of you there. Live Demonstration: Overview of the ArchivesSpace Application and Membership Benefits ArchivesSpace is offering a 60-minute demonstration of the ArchivesSpace application open to anyone interested in ArchivesSpace. This demonstration will be offered on December 6, 2023, at 11:00am ET / 8:00am PT. Date: December 6, 2023 Time: 11:00am ? 12:00pm ET (8:00am ? 9:00am PT) Where: Zoom Registration: https://lyrasis.zoom.us/webinar/register/WN_-Who6uezSOGkrGmfGQqEhg This demo will feature an overview of the application, a brief explanation of the ArchivesSpace Staff and Public User Interfaces and an introduction to the ArchivesSpace member community and member benefits. A brief Q&A will follow the demo. These demos are intended to assist those who are considering using the ArchivesSpace application at their organization to determine if ArchivesSpace is the right tool for their needs. These demonstrations are not intended for those already using ArchivesSpace or those looking for ArchivesSpace training opportunities. The December 6 demo will be recorded and made available with the other freely available resources on our Getting Started webpage. For more information about this demo, ArchivesSpace, and ArchivesSpace membership, email ArchivesSpaceHome at lyrasis.org. ArchivesSpace Multilingual Description Survey [Posted on behalf of the Usability sub-team of the User Advisory Council] The ArchivesSpace Usability Subteam is seeking community input on the potential addition of multilingual description support in the application, allowing users to have descriptive information about their holdings in multiple languages within the same record. The survey seeks to assess how ArchivesSpace is currently used and how the addition of this functionality would impact current workflows. Survey responses are due December 8. Your participation in the survey is voluntary. The survey should take about 5-10 minutes to complete. Please click on the link below to go to the Google Forms survey, or copy and paste the link into your browser: https://forms.gle/61QaYtBLr5XywGoc6 No personally identifiable information from your responses will be associated with any reports of these data. After completing the survey, we also provide a link to a secondary form for community members to indicate if they would be interested in helping develop a draft specification. Responses to this secondary form are not linked to the initial survey. Thank you for your time and consideration. If you have any questions, please contact the ArchivesSpace program team at ArchivesSpaceHome at lyrasis.org. Christine Di Bella's New Title We are very pleased to announce that Christine Di Bella?s new title is Senior Program Manager effective November 15. In her nine years with ArchivesSpace and under Christine?s stewardship, the ArchivesSpace application has become an essential tool for thousands of collecting institutions around the world and the ArchivesSpace program has grown to nearly 500 active member institutions. In close collaboration with the other members of the program team and the community, she has overseen the expansion of the functionality of the application to address all of the major archival functions and the community engagement programming has grown significantly more responsive to users. The program has reached out to new audiences and created impactful partnership programs, such as the ArchivesSpace Diversity Partnership and the Consortium Provider affiliation, and strengthened its Educational Membership Program to better support educators and those entering the profession. Christine?s thoughtful management and care in negotiating the needs of its many stakeholders and keeping forward momentum through challenging times has made ArchivesSpace an exemplar and object of admiration in the wider cultural heritage open-source community. Going forward, Christine will take an expanded role in working directly with the ArchivesSpace Governance Board and overseeing the technical team, including the Technical Lead. This senior level designation recognizes both the complexity and scale of the program she manages and her depth of expertise in doing so. Recording available: ArchivesSpace at 10: Reflections on Developing a Sustainable Open-Source Content Management System Christine Di Bella and Jessica Crouch recently recorded a session for the Coalition of Networked Information?s Project Briefing Series titled ArchivesSpace at 10: Reflections on Developing a Sustainable Open-Source Content Management System. The recording of that briefing is now available on CNI?s website at https://www.cni.org/topics/special-collections/archivesspace-at-10. Membership Update We are excited to welcome our newest members to our community! Some of our new members since November 30th include: * Georgetown Visitation Monastery | Washington, D.C. * Georgetown Visitation Preparatory School | Washington, D.C. * Planting Fields Foundation | Oyster Bay, NY * Visitation Academy of St. Louis | St. Louis, MO * Visitation Monastery | Mendota Heights, MN As of November 30th, we have 476 General members, 19 Educational Program members, 3 Registered Service Providers, and 1 Consortium Provider. Thank you to our current ArchivesSpace members for your contribution to the development and sustainability of the ArchivesSpace application. ArchivesSpace has a membership model to support the continued development of the application and user community and ArchivesSpace members are eligible for a variety of benefits. If you are interested in ArchivesSpace membership for your organization, email us at ArchivesSpaceHome at lyrasis.org. ________________________________ ArchivesSpace monthly updates provide news about ArchivesSpace community and program activities and are sent to our member listservs, the ArchivesSpace Google Group, and SAA?s Collection Management Section listserv, as well as being posted on the ArchivesSpace website. Please feel free to share this update with people you know who have an interest in ArchivesSpace but may not be on one of these lists. Bailey-Grace Harrell ArchivesSpace Program Assistant Bailey-grace.harrell at lyrasis.com [signature_3512913459] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 68987 bytes Desc: image001.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 224996 bytes Desc: image002.png URL: From bailey-grace.harrell at lyrasis.org Tue Dec 5 10:10:08 2023 From: bailey-grace.harrell at lyrasis.org (Bailey-Grace Harrell) Date: Tue, 5 Dec 2023 15:10:08 +0000 Subject: [Archivesspace_tac] Reminder: Overview of the ArchivesSpace Application and Membership Benefits Message-ID: Good morning, This message is a reminder about the following ArchivesSpace Demo on December 6th. Live Demonstration: Overview of the ArchivesSpace Application and Membership Benefits ArchivesSpace is offering a 60-minute demonstration of the ArchivesSpace application open to anyone interested in ArchivesSpace. This demonstration will be offered on December 6, 2023, at 11:00am ET / 8:00am PT. Date: December 6, 2023 Time: 11:00am ? 12:00pm ET (8:00am ? 9:00am PT) Where: Zoom Registration: https://lyrasis.zoom.us/webinar/register/WN_-Who6uezSOGkrGmfGQqEhg This demo will feature an overview of the application, a brief explanation of the ArchivesSpace Staff and Public User Interfaces and an introduction to the ArchivesSpace member communityand member benefits. A brief Q&A will follow the demo. These demos are intended to assist those who are considering using the ArchivesSpace application at their organization to determine if ArchivesSpace is the right tool for their needs. These demonstrations are not intended for those already using ArchivesSpace or those looking for ArchivesSpace training opportunities. The December 6 demo will be recorded and made available with the other freely available resources on our Getting Started webpage. For more information about this demo, ArchivesSpace, and ArchivesSpace membership, email ArchivesSpaceHome at lyrasis.org. Bailey-Grace Harrell ArchivesSpace Program Assistant Bailey-grace.harrell at lyrasis.com [signature_4225953963] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 224996 bytes Desc: image001.png URL: From bailey-grace.harrell at lyrasis.org Wed Dec 6 13:27:29 2023 From: bailey-grace.harrell at lyrasis.org (Bailey-Grace Harrell) Date: Wed, 6 Dec 2023 18:27:29 +0000 Subject: [Archivesspace_tac] ArchivesSpace Virtual Member Forum 2024 - Save the Date and Call for Planning Team Members Message-ID: ArchivesSpace Virtual Member Forum 2024 - Save the Date and Call for Planning Team Members Mark your calendars for our 2024 Virtual Member Forum! Taking place March 26-27, 2024, our Virtual Member Forum will be a two-day event spanning a variety of time zones and ArchivesSpace experience levels. If you are interested in serving on the planning team for this forum, please email Jessica Crouch at jessica.crouch at lyrasis.org by December 8, 2023. The Virtual Member Forum is one of our largest events of the year and we are looking for volunteers to review proposals, develop the schedule, and help make this forum great! More information will be provided soon about how to propose a topic or presentation. Registration will open closer to the event date. For now, be sure to save the date on your calendar. We look forward to ?seeing? many of you there. Bailey-Grace Harrell ArchivesSpace Program Assistant Bailey-grace.harrell at lyrasis.com [signature_1444851839] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 224996 bytes Desc: image001.png URL: From bailey-grace.harrell at lyrasis.org Mon Dec 11 07:50:52 2023 From: bailey-grace.harrell at lyrasis.org (Bailey-Grace Harrell) Date: Mon, 11 Dec 2023 12:50:52 +0000 Subject: [Archivesspace_tac] Reminder: Virtual Member Forum | Save the Date and Call for Planning Team Members Message-ID: ArchivesSpace Virtual Member Forum 2024 - Save the Date and Call for Planning Team Members Mark your calendars for our 2024 Virtual Member Forum! Taking place March 26-27, 2024, our Virtual Member Forum will be a two-day event spanning a variety of time zones and ArchivesSpace experience levels. If you are interested in serving on the planning team for this forum, please email Jessica Crouch atjessica.crouch at lyrasis.org by December 8, 2023. The Virtual Member Forum is one of our largest events of the year and we are looking for volunteers to review proposals, develop the schedule, and help make this forum great! More information will be provided soon about how to propose a topic or presentation. Registration will open closer to the event date. For now, be sure to save the date on your calendar. We look forward to ?seeing? many of you there. Best, Bailey-Grace Harrell ArchivesSpace Program Assistant Bailey-grace.harrell at lyrasis.com [signature_1033522931] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 224996 bytes Desc: image001.png URL: From benefiea at gvsu.edu Thu Dec 14 10:26:38 2023 From: benefiea at gvsu.edu (Annie Benefiel) Date: Thu, 14 Dec 2023 15:26:38 +0000 Subject: [Archivesspace_tac] Call for Volunteers: Code of Conduct Review Task Force Message-ID: The ArchivesSpace Governance Board seeks 1-3 community volunteers to serve on the ArchivesSpace Code of Conduct Review Task Force. In April 2023, the content of a presentation at the ArchivesSpace Virtual Member Forum received complaints that warranted the first application of our community Code of Conduct. As a follow up, the Governance Board has charged a task force to review the Code of Conduct to improve its guidelines and procedures. The review will address the following: * Review the response procedures and timeline to ensure opportunities for dialogue and understanding, * Review the possible need for, and impact of, complainant anonymity. * Develop guidelines for invoking the Code of Conduct, and creating clarity on steps to take if complaints are received or concerns are raised outside of the normal reporting procedures. Next steps for the community and program team to consider which may include developing guidelines for discussions of harmful archival material within the ArchivesSpace community. Task Force Composition: The community volunteers will join three members of ArchivesSpace's governance groups: 1 member of the Board (who will Chair the task force), and 2 members of the ArchivesSpace User Advisory Council's Member Engagement Sub-team. The Task Force may also engage a DEI Facilitator of Consultant to help guide its work and provide training. Eligibility: Volunteers should be presently employed by an ArchivesSpace member institution (please refer to the categorized member list at: http://archivesspace.org/community/whos-using-archivesspace/). We encourage individuals with experience and/or interest in code of conduct development or review to volunteer. We especially encourage Black, Indigenous, and People of Color, and others currently less represented in our governance groups to consider joining us in this important endeavor. The anticipated time commitment for task force members will be 1-3 hours per month. The term of service will be approximately January-June 2024. Please fill out this form including your name, contact information, and a brief statement of interest and motivation to join the task force by January 9th, 2024. https://forms.gle/uvbn6gv34P2bFTDJ8 Annie Benefiel Chair, Code of Conduct Review Task Force -------------- next part -------------- An HTML attachment was scrubbed... URL: From rachel.searcy at nyu.edu Mon Dec 18 10:14:11 2023 From: rachel.searcy at nyu.edu (Rachel Aileen Searcy) Date: Mon, 18 Dec 2023 10:14:11 -0500 Subject: [Archivesspace_tac] End of the year TAC tidings Message-ID: Hi everyone, I hope that you are all doing well as the calendar year winds down. I wanted to take this opportunity to express my sincere gratitude for your engagement and service during this first half of the Advisory Council term. Volunteer professional service is a challenging commitment alongside our day jobs and personal lives; this is further complicated by the fact that it is often not particularly visible to others (and that sometimes includes our colleagues at our home institutions!). You all have been doing some really impressive work -- thinking long-term about the workload lift in Metadata Standards, digging into issues of continuity and maintenance in TechDocs, sunsetting the Integrations team with thought and care, centering the wider ArchivesSpace community in Development Prioritization, and firming up the connection between the testing process and user documentation in (you guessed it) Testing. I am so grateful to have the opportunity to work with you all on these efforts. In less sentimental and more practical news, I want to give you a preview of the early part of 2024: - A reminder that we will not be meeting for the month of December. - Our January meeting will be on January 18th at our normal time. - I am hoping to arrange for one of the ArchivesSpace developers to join our March or April meeting to give us some insight on how they approach their work and considerations we may be unaware of. In lieu of our December meeting, I'll ask that each of you spend five minutes thinking about what you would like to hear about and add those ideas to this document (or add a +1 comment for anything already there you are interested in). - Our February meeting will be a joint meeting with UAC; be on the lookout for a Doodle poll to schedule this that will go out after the new year. With gratitude, Rachel -------------- next part -------------- An HTML attachment was scrubbed... URL: From christine.dibella at lyrasis.org Wed Dec 20 09:46:08 2023 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Wed, 20 Dec 2023 14:46:08 +0000 Subject: [Archivesspace_tac] upcoming listserv change to Google Groups Message-ID: Hello ArchivesSpace members, As noted in the last monthly update, Lyrasis, the organizational home for ArchivesSpace, is transitioning away from the Mailman platform for listservs to Google Groups in the near future. The ArchivesSpace member listservs, including the Users Group, will become Google Groups with email delivery after the transition. Right now the move is planned to occur between December 26 and January 1, but the work of setting up the groups and migrating accounts to some of the new listservs in preparation for the transition has already begun. All accounts subscribed to our member listservs at the time of the transition will be moved to the new platform, with equivalent settings to what users have currently. You do not need to set up a Google account with the address currently subscribed to ArchivesSpace listservs if you only wish to send and receive list messages via email. If you want to use the web functionalities of Google Groups you will need to make sure the address you use with the listservs is associated with a Google account. Most listserv names will remain the same, but the new domain for the listservs will be lyralists.org rather than lyralists.lyrasis.org. You may want to make sure that the new listserv addresses are added to your address book or otherwise set not to be caught by any spam filters you have in place. If you have opted out from Google Groups in general, you will need to change that setting to get listserv mail. For now the archives of our listservs through 2023 will be maintained on the current platform, and will stay there for at least a year. Some details of the transition are still to be determined, including how listserv archives will be available after the planned one-year period. We know that the archives of the Users Group listserv, in particular, are an important source of information for the community. We are hopeful that the new platform will be useful in providing easier ways to post and access content, as well as easier administration of the lists overall. If you have any questions about this change, please feel free to get in touch with us at ArchivesSpaceHome at lyrasis.org. Christine Christine Di Bella ArchivesSpace Senior Program Manager christine.dibella at lyrasis.org [cid:image001.jpg at 01DA3324.72F02170] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 56099 bytes Desc: image001.jpg URL: From bailey-grace.harrell at lyrasis.org Fri Dec 22 10:09:57 2023 From: bailey-grace.harrell at lyrasis.org (Bailey-Grace Harrell) Date: Fri, 22 Dec 2023 15:09:57 +0000 Subject: [Archivesspace_tac] ArchivesSpace Update - December 2023 Message-ID: [cid:image001.jpg at 01DA34BE.91695180] ArchivesSpace Update ? December 2023 Upcoming Schedule at a Glance: * December 25 - January 1 | ArchivesSpace office closed * January 9, 2024 | Deadline to apply for Code of Conduct Task Force * March 26-27, 2024 | Virtual Member Forum Development We continue to gather up development and testing work for the next release. As the end of the calendar year is fast approaching, it looks like we will not have time to complete everything that needs to be done to put out another release in 2023. You can expect a new release early in 2024 instead. New development is always up on our test server at https://test.archivesspace.org/staff/. Transition for ArchivesSpace Listservs Lyrasis, the organizational home for ArchivesSpace, is planning to transition away from the Mailman platform for listservs to Google Groups in the near future. The ArchivesSpace member listservs, including the Users Group, will become Google Groups with email delivery after the transition. Right now the move is planned to occur between December 26 and January 1. All accounts subscribed to our member listservs at the time of the transition will be moved to the new platform, with equivalent settings to what users have currently. For now the archives of our listservs will be maintained on the current platform, and will stay there for at least a year. Some details of the transition are still to be determined, including how listserv archives will be available after the planned one year period when they will remain on the current platform. We know that the archives of the Users Group listserv, in particular, are an important source of information for the community and are working to ensure that access to them remains consistent. If you have any questions about this change, please feel free to get in touch with us at ArchivesSpaceHome at lyrasis.org. Call for Volunteers: Code of Conduct Review Task Force [Posted on behalf of the Code of Conduct Review Task Force] We are seeking 1-3 volunteers to serve on a task force to review the ArchivesSpace Community Code of Conduct from January to June 2024. Individuals with experience and/or interest in code of conduct development or review are strongly encouraged to volunteer. We especially encourage Black, Indigenous, and People of Color, and others currently less represented in our governance groups to consider joining us in this important endeavor. Please indicate your interest by filling out this form by January 9, 2024: https://forms.gle/uvbn6gv34P2bFTDJ8 ArchivesSpace Virtual Member Forum 2024 - Save the Date Mark your calendars for our 2024 Virtual Member Forum! Taking place March 26-27, 2024, our Virtual Member Forum will be a two-day event spanning a variety of time zones and ArchivesSpace experience levels. More information will be provided soon about how to propose a topic or presentation. Registration will open closer to the event date. For now, be sure to save the date on your calendar. We look forward to ?seeing? many of you there. Live Demonstration: Overview of the ArchivesSpace Application and Membership Benefits Thank you to everyone who attended our demonstration of ArchivesSpace on December 6. A recording of that session is now available on our YouTube channel at https://www.youtube.com/watch?v=1vpSKwF3Lf4&feature=youtu.be For more information about this demo, ArchivesSpace, and ArchivesSpace membership, email ArchivesSpaceHome at lyrasis.org. ArchivesSpace Holiday Hours Our office will be closed from December 25 to January 1. Normal office hours will resume on January 2nd. We wish you all warm and happy holidays! Membership Update We are excited to welcome our newest members to our community! Some of our new members since November 30th include: * Albion College | Albion, MI * American Academy of Pediatrics | Itasca, IL * The National WWII Museum | New Orleans, LA As of December 22nd, we have 479 General members, 20 Educational Program members, 3 Registered Service Providers, and 1 Consortium Provider. Thank you to our current ArchivesSpace members for your contribution to the development and sustainability of the ArchivesSpace application. ArchivesSpace has a membership model to support the continued development of the application and user community and ArchivesSpace members are eligible for a variety of benefits. If you are interested in ArchivesSpace membership for your organization, email us at ArchivesSpaceHome at lyrasis.org. ________________________________ ArchivesSpace monthly updates provide news about ArchivesSpace community and program activities and are sent to our member listservs, the ArchivesSpace Google Group, and SAA?s Collection Management Section listserv, as well as being posted on the ArchivesSpace website. Please feel free to share this update with people you know who have an interest in ArchivesSpace but may not be on one of these lists. Bailey-Grace Harrell ArchivesSpace Program Assistant Bailey-grace.harrell at lyrasis.com [signature_76019080] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 49178 bytes Desc: image001.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 224996 bytes Desc: image002.png URL: