From smquimby at upenn.edu Sun Apr 2 15:53:23 2023 From: smquimby at upenn.edu (Quimby, Sean) Date: Sun, 2 Apr 2023 19:53:23 +0000 Subject: [Archivesspace_tac] Nominations Requested for ArchivesSpace Technical Advisory Council Message-ID: Dear Members of the ArchivesSpace Community: The ArchivesSpace Governance Board is seeking nominations to serve on the ArchivesSpace Technical Advisory Council (TAC). The Technical Advisory Council (https://archivesspace.org/governance-board-and-councils#TAC) is a critical part of the ArchivesSpace community, having responsibility for providing technical guidance to individuals or organizations contributing to application development, to the User Advisory Council, and to the ArchivesSpace Governance Board. While the idea of the Technical Advisory Council may sound a bit intimidating at first, membership in TAC is typically more focused on the experiences/workflows/needs/interests each member brings to the group rather than their technical abilities. At their core, TAC subteams focus on maintaining documentation, guided software testing, and reviewing enhancements. It's in these areas that your experience with ArchivesSpace can be invaluable. TAC's current activities include: *Reviewing user-submitted enhancements and priorities for the application, in collaboration with the User Advisory Council. (Development Prioritization) *Conducting user-centered testing of the application prior to releases, in collaboration with the User Advisory Council. (Testing) *Documenting the metadata standards used by ArchivesSpace and monitoring the standards landscape. (Metadata Standards) *Maintaining and updating technical documentation, including documentation of the API. (Technical Documentation) *Providing support and resources to help develop a community of code committers. Nominees should preferably be presently employed at an ArchivesSpace member institution (please refer to the member list at: http://archivesspace.org/community/whos-using-archivesspace/) or employees of a current Registered Service Provider (see: http://archivesspace.org/registered-service-providers/current-rsps/). Nominations from non-member institutions will be considered based on their expertise and ability to contribute to the TAC. As the community for a software application used in many different settings, we seek diverse voices in working to improve ArchivesSpace and support those who use or may benefit from using it. We especially encourage Black, Indigenous, and People of Color, and others currently less represented in our governance groups to consider joining us in these important leadership roles. The anticipated time commitment for each appointee is expected to be two hours per week on average. The term of service will be July 1, 2023-June 30, 2026. To nominate a candidate for the ArchivesSpace Technical Advisory Council, please submit this form at https://forms.gle/woG5k56oRcxo1kBY7 The Nominating Committee will review all nominations and recommend appointments to the Governance Board for approval. Nominations must be received by 9:00 p.m. EDT on Friday April 28th. Please contact Christine Di Bella, ArchivesSpace Program Manager, at christine.dibella at lyrasis.org> or any member of the Nominating Committee with questions. Thank you for your participation in this important process, which is an essential part of our identity and operations as a community-based software organization. Respectfully, Sean Quimby University of Pennsylvania Chair, and Governance Board member On behalf of Nominating Committee members: Valerie Addonizio (Atlas Systems), Technical Advisory Council Chair Regina Carra (American Folk Art Museum), User Advisory Council Chair Courtney Dean (University of California Los Angeles), representing the Very Large membership level Suzanne Reller (University of Cincinnati) User Advisory Council Vice Chair Caitlin Rizzo (Institute for Advanced Study), representing the Very Small membership level Rachel Searcy (New York University), Technical Advisory Council Vice Chair Joshua Shaw (Dartmouth College), representing the Medium membership level Holly Smith (Spelman College), representing the Small membership level Michelle Sweetser (Bowling Green State University), representing the Large membership level Christine Di Bella, ArchivesSpace Program Manager, ex officio -------------- next part -------------- An HTML attachment was scrubbed... URL: From smquimby at upenn.edu Sun Apr 2 15:59:47 2023 From: smquimby at upenn.edu (Quimby, Sean) Date: Sun, 2 Apr 2023 19:59:47 +0000 Subject: [Archivesspace_tac] Nominations Requested for ArchivesSpace User Advisory Council Message-ID: Dear Members of the ArchivesSpace Community: The ArchivesSpace Governance Board is seeking nominations to serve on the ArchivesSpace User Advisory Council (UAC). The User Advisory Council (https://archivesspace.org/governance-board-and-councils#UAC) is a critical part of the ArchivesSpace community, serving as a communication conduit between ArchivesSpace governance groups and ArchivesSpace users. UAC members have told us time and again that they find their service to be a fun and valuable way to apply their knowledge of ArchivesSpace and connect with other users around common issues and challenges. Some of the activities UAC is currently engaged in are: *Reviewing user-submitted enhancements and priorities for the application, in collaboration with the User Advisory Council. (Development Prioritization) *Conducting user-centered testing of the application prior to releases, in collaboration with the User Advisory Council. (Testing) *Maintaining and updating user documentation. (User Documentation) *Advocating on the usability and functionality of the application. (Usability) *Coordinating member-centered activities like our peer-to-peer Member Match support program. (Member Engagement) *Advising the ArchivesSpace Governance Board and the ArchivesSpace Organizational Home on the design and delivery of services, such as community engagement and support services, technical support, and training. Nominees should be presently employed at an ArchivesSpace member institution (please refer to the categorized member list at: http://archivesspace.org/community/whos-using-archivesspace/). As the community for a software application used in many different settings, we seek diverse voices in working to improve ArchivesSpace and support those who use or may benefit from using it. We especially encourage Black, Indigenous, and People of Color, and others currently less represented in our governance groups to consider joining us in these important leadership roles. The anticipated time commitment for each appointee is expected to be two hours per week on average. The term of service will be July 1, 2023-June 30, 2026. To nominate a candidate for the ArchivesSpace User Advisory Council, please submit this form at https://forms.gle/woG5k56oRcxo1kBY7. The Nominating Committee will review all nominations and recommend appointments to the Governance Board for approval. Nominations must be received by 9:00 p.m. EDT on Friday April 28th. Please contact Christine Di Bella, ArchivesSpace Program Manager, at christine.dibella at lyrasis.org> or any member of the Nominating Committee with questions. Thank you for your participation in this important process, which is an essential part of our identity and operations as a community-based software organization. Respectfully, Sean Quimby University of Pennsylvania Chair, and Governance Board member On behalf of Nominating Committee members: Valerie Addonizio (Atlas Systems), Technical Advisory Council Chair Regina Carra (American Folk Art Museum), User Advisory Council Chair Courtney Dean (University of California Los Angeles), representing the Very Large membership level Suzanne Reller (University of Cincinnati) User Advisory Council Vice Chair Caitlin Rizzo (Institute for Advanced Study), representing the Very Small membership level Rachel Searcy (New York University), Technical Advisory Council Vice Chair Joshua Shaw (Dartmouth College), representing the Medium membership level Holly Smith (Spelman College), representing the Small membership level Michelle Sweetser (Bowling Green State University), representing the Large membership level Christine Di Bella, ArchivesSpace Program Manager, ex officio -------------- next part -------------- An HTML attachment was scrubbed... URL: From Jessica.Crouch at lyrasis.org Mon Apr 3 15:16:54 2023 From: Jessica.Crouch at lyrasis.org (Jessica Crouch) Date: Mon, 3 Apr 2023 19:16:54 +0000 Subject: [Archivesspace_tac] Registration is still available for this week's ArchivesSpace Virtual Member Forum In-Reply-To: References: Message-ID: [A picture containing diagram Description automatically generated] Dear ArchivesSpace Member Community, Registration is now open for the ArchivesSpace Virtual Member Forum! Taking place April 4-5, 2023, our Virtual Member Forum will be a two-day event spanning a variety of time zones and ArchivesSpace experience levels. Anyone from an ArchivesSpace member organization is welcome to attend. As in years past, this free event will include a mix of opportunities to share and learn from each other about many different aspects of ArchivesSpace. Information about the Virtual Member Forum is as follows: When: April 4, 2023, 1pm-3pm UTC (find your local time) April 4, 2023, 5pm-7pm UTC (find your local time) April 5, 2023, 3pm-6pm UTC (find your local time) Where: All online via Zoom, with opportunities to join via computer or phone Who Can Attend: Anyone from an ArchivesSpace member organization is welcome to attend. This is a free event but registration is required. Registration is available to individuals from ArchivesSpace member institutions only. Registration is required for each session and registration for each session can be found at the beginning of that session's agenda. If you register for any event during the forum, you will receive connection information via Zoom. If you register for one session, you are guaranteed a spot in that session only. You must register for all activities you plan to attend. This year's Virtual Member Forum is the successor to the Online Forums we held in previous years. To better support our member community and recognize their direct contributions to the development and sustainability of the ArchivesSpace application, registration for this year's event is open to users from ArchivesSpace member organizations only. We anticipate recording many parts of the forum, but for it to be a success we will also need as many live participants as possible. We encourage you to dip in and out of the live program as much as you can. You will no doubt ?meet? a different set of colleagues each time. Please feel free to contact ArchivesSpace Community Engagement Coordinator Jessica Crouch at ArchivesSpaceHome at lyrasis.org with questions. We look forward to seeing many of you there! Jessica Dowd Crouch Community Engagement Coordinator for ArchivesSpace jessica.crouch at lyrasis.org [A picture containing text Description automatically generated] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 270400 bytes Desc: image003.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.jpg Type: image/jpeg Size: 90654 bytes Desc: image004.jpg URL: From vaddonizio at atlas-sys.com Wed Apr 5 14:34:40 2023 From: vaddonizio at atlas-sys.com (Valerie Addonizio) Date: Wed, 5 Apr 2023 18:34:40 +0000 Subject: [Archivesspace_tac] Free Council learning opportunity! Message-ID: Members of TAC and UAC: Council leaderships is excited to announce that Council members have access to the GitHub for Everyone workshop free of charge! Many thanks to Christine for making this happen in a year where we tried to focus on training opportunities for council members. The below is text from her regarding the registration process to benefit from the waived fee, but please note the request to only register if you plan to attend. People planning to attend should register themselves at https://www.lyrasis.org/Content/Pages/Event-Details.aspx?Eid=F667FAD1-4FB4-ED11-80FF-00155D0A2732 Checkout as a non-Lyrasis member (it doesn't matter if you are one or not for this purpose) and use the promo code aspacecouncils23. This promo code will set your registration fee to zero. The promo code field will appear after you've entered your basic information and confirmed you aren't a robot. Out of courtesy to the instructors and in recognition that this would be a fee-based class for most people, I request that people only sign up if they will attend. If they sign up and later find they can't attend, they should follow the instructions they get in their registration confirmation to cancel as far in advance as possible. Also, this program is not being offered by ArchivesSpace. Any questions about the class (beyond what we've discussed about relaying information to Blake about content of interest) should be directed to the Lyrasis classes people. I hope this will be a useful opportunity for Councils people to acquire some new knowledge and potentially shape future offerings in this area. Let me know if you have any questions. Please let us know if you have any questions! -------------- next part -------------- An HTML attachment was scrubbed... URL: From Jessica.Crouch at lyrasis.org Fri Apr 7 12:06:19 2023 From: Jessica.Crouch at lyrasis.org (Jessica Crouch) Date: Fri, 7 Apr 2023 16:06:19 +0000 Subject: [Archivesspace_tac] Addressing harmful language and materials at the ArchivesSpace Virtual Member Forum In-Reply-To: References: Message-ID: Dear ArchivesSpace Member Community, The ArchivesSpace program aims to provide an inclusive, anti-oppressive environment where all are treated respectfully regardless of race, nationality, ethnicity, gender identity, sexuality, age, ability, belief system, physical appearance, politics, educational attainment or technical fluency. Based on community feedback, we recognize that the ArchivesSpace Virtual Member Forum did not always meet that standard. We would like to take this opportunity to apologize and to address our course of action following the forum and into the future. We received two forum evaluations expressing concern about harmful language and images verbalized and displayed during the session ?Contextualization and Repair at Rauner Library.? In accordance with the ArchivesSpace Code of Conduct, ArchivesSpace Program Manager Christine Di Bella, Community Engagement Coordinator Jessica Crouch and members of the User Advisory Council Member Engagement sub-team reviewed these comments and have agreed to the following course of action: * Copies of the presentation recording and slides will not be made available online. * Going forward ArchivesSpace will require all presenters to fully redact harmful language and not use harmful images in their presentations, not just provide content warnings, regardless of the context. This applies to both written content and verbal communication during presentations and the associated Q&A. We apologize for the harm this presentation caused. We believe the ArchivesSpace community and application can only be made better by providing a welcoming and safe community experience for all of our members. We dropped the ball during the forum. We appreciate the opportunity to correct this error and move towards an even stronger and more inclusive community experience in the future. Jessica Jessica Dowd Crouch Community Engagement Coordinator for ArchivesSpace jessica.crouch at lyrasis.org [A picture containing text Description automatically generated] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 90654 bytes Desc: image003.jpg URL: From vaddonizio at atlas-sys.com Tue Apr 11 12:01:11 2023 From: vaddonizio at atlas-sys.com (Valerie Addonizio) Date: Tue, 11 Apr 2023 16:01:11 +0000 Subject: [Archivesspace_tac] Meeting today Message-ID: Everyone, Emergency last minute message that I think I messed up the link for today's meeting and some of you now may have conflicting meeting links!! Use this and apologies to those of you for whom this message is not relevant: Valerie (she/her) is inviting you to a scheduled Zoom meeting. Topic: Valerie (she/her)'s Personal Meeting Room Join Zoom Meeting https://us06web.zoom.us/j/2721297420 Meeting ID: 272 129 7420 One tap mobile +13017158592,,2721297420# US (Washington DC) +13052241968,,2721297420# US Dial by your location +1 301 715 8592 US (Washington DC) +1 305 224 1968 US +1 309 205 3325 US +1 312 626 6799 US (Chicago) +1 646 931 3860 US +1 929 436 2866 US (New York) +1 507 473 4847 US +1 564 217 2000 US +1 669 444 9171 US +1 669 900 6833 US (San Jose) +1 689 278 1000 US +1 719 359 4580 US +1 253 205 0468 US +1 253 215 8782 US (Tacoma) +1 346 248 7799 US (Houston) +1 360 209 5623 US +1 386 347 5053 US Meeting ID: 272 129 7420 Find your local number: https://us06web.zoom.us/u/kb74M42Izx _______________________ Valerie Addonizio, MLIS Special Collections and Archives Technical Consultant Atlas Systems - You have a job to do. We help you do it. (757) 317-2592 vaddonizio at atlas-sys.com -------------- next part -------------- An HTML attachment was scrubbed... URL: From vaddonizio at atlas-sys.com Tue Apr 11 13:02:10 2023 From: vaddonizio at atlas-sys.com (Valerie Addonizio) Date: Tue, 11 Apr 2023 17:02:10 +0000 Subject: [Archivesspace_tac] Free Council learning opportunity! In-Reply-To: References: Message-ID: Members of TAC: As promised, another reminder about this opportunity while it's still fresh in your minds! I will be sending out one more cross-council reminder later in the month. Council leaderships is excited to announce that Council members have access to the GitHub for Everyone workshop free of charge! Many thanks to Christine for making this happen in a year where we tried to focus on training opportunities for council members. The below is text from her regarding the registration process to benefit from the waived fee, but please note the request to only register if you plan to attend. People planning to attend should register themselves at https://www.lyrasis.org/Content/Pages/Event-Details.aspx?Eid=F667FAD1-4FB4-ED11-80FF-00155D0A2732 Checkout as a non-Lyrasis member (it doesn't matter if you are one or not for this purpose) and use the promo code aspacecouncils23. This promo code will set your registration fee to zero. The promo code field will appear after you've entered your basic information and confirmed you aren't a robot. Out of courtesy to the instructors and in recognition that this would be a fee-based class for most people, I request that people only sign up if they will attend. If they sign up and later find they can't attend, they should follow the instructions they get in their registration confirmation to cancel as far in advance as possible. Also, this program is not being offered by ArchivesSpace. Any questions about the class (beyond what we've discussed about relaying information to Blake about content of interest) should be directed to the Lyrasis classes people. I hope this will be a useful opportunity for Councils people to acquire some new knowledge and potentially shape future offerings in this area. Let me know if you have any questions. Please let us know if you have any questions! -------------- next part -------------- An HTML attachment was scrubbed... URL: From Jessica.Crouch at lyrasis.org Thu Apr 13 09:48:35 2023 From: Jessica.Crouch at lyrasis.org (Jessica Crouch) Date: Thu, 13 Apr 2023 13:48:35 +0000 Subject: [Archivesspace_tac] Register now: Using the ArchivesSpace Public User Interface training on April 19, 2023 In-Reply-To: References: Message-ID: Dear ArchivesSpace users, Registration is now open for next week?s training on Using the ArchivesSpace Public User Interface (PUI). This training will be offered on April 19, 2023, from 1pm-4pm ET/10am-1pm PT. If you are interested in attending this training, you can register at https://www.lyrasis.org/ASpaceEventApril. In this training, users will learn how to navigate the ArchivesSpace Public User Interface, use subject and agent records to link related material, how to use classification to group related material and how to make customizations to the Public User Interface to improve the user experience for staff and researchers. This training assumes a basic understanding of archival workflows and metadata formats as well as experience navigating the ArchivesSpace staff user interface. If you plan to attend our community-wide trainings without the required background, we encourage you to review the recorded ArchivesSpace basics training available on our Getting Started webpage. To learn more about upcoming community-wide trainings or view information about past trainings, visit https://archivesspace.org/using-archivesspace/trainings. Our community-wide trainings are open to anyone using or interested in ArchivesSpace but ArchivesSpace members are eligible for a discount. If you qualify for the member discount, you will need to reach out to ArchivesSpaceHome at lyrasis.org to receive a member promo code before registering. If you have any questions, please email ArchivesSpaceHome at lyrasis.org. Best, Jessica Jessica Dowd Crouch Community Engagement Coordinator for ArchivesSpace jessica.crouch at lyrasis.org [A picture containing text Description automatically generated] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 90654 bytes Desc: image001.jpg URL: From smquimby at upenn.edu Mon Apr 17 12:08:43 2023 From: smquimby at upenn.edu (Quimby, Sean) Date: Mon, 17 Apr 2023 16:08:43 +0000 Subject: [Archivesspace_tac] Correction and Reminder: Nominations Requested for ArchivesSpace Governance Board Message-ID: Dear Members of the ArchivesSpace Community: This note follows up on my April 3 e-mail soliciting nominations for elections to the Governance Board. I mistakenly indicated that we need 1 candidate at the ?Medium? level when in fact we are seeking at least 2, just as we are at the ?Very Small? and ?Large? levels. We have begun to receive some nominations already and I would like to take this opportunity to encourage you nominate a colleague (or yourself!) for potential board membership. It really is an excellent way to learn first-hand how boards operate while also serving the ArchivesSpace community. The deadline for nominations is two weeks from today, April 28. Thank you for participating in this important process! Sean Quimby Associate University Librarian for Special Collections University of Pennsylvania Libraries 3420 Walnut Street Philadelphia, PA 19104-6206 e. smquimby at upenn.edu ? Dear Members of the ArchivesSpace Community: As chair of the 2023/24 ArchivesSpace Nominating Committee, I seek your nominations of candidates to stand for election for the ArchivesSpace Governance Board representing the Very Small, Medium, and Large membership levels. The Governance Board is charged with providing oversight for the ArchivesSpace application and community, including fiscal oversight, the approval of development priorities, and oversight of the Technical and User Advisory councils. Board service is an excellent way to serve the ArchivesSpace community while also gaining valuable experience with organizational governance. Please see the full descriptions of the responsibilities of Board members for more information on this key role in the ArchivesSpace community. This year we are seeking 2 candidates for the Very Small level and 2 candidates for the Large level. While the current incumbent at the Medium membership level is running for re-election, we are also seeking 1 additional candidate at that level. The terms for all successful candidates will be July 1, 2023-June 30, 2026. Each newly elected member representative will be eligible to run for a second term, July 1, 2026-June 30, 2029. Governance Board nominees must be currently employed by an ArchivesSpace member organization in either the Very Small, Medium, or Large member levels (see the member lists at: http://archivesspace.org/community/whos-using-archivesspace/). A variety of skills, interests, and experience can be useful in furthering the Board's mission. As the community for a software application used in many different settings, we seek diverse voices in working to improve ArchivesSpace and support those who use or may benefit from using it. We especially encourage Black, Indigenous, and People of Color, and others currently less represented in our governance groups to consider joining us in these important leadership roles. To submit nominations, including self-nominations, please submit this form athttps://forms.gle/XCW92iEPMmQVWhXN9. Nominees who confirm their interest will be requested to supply a candidate statement outlining their qualifications for serving on the ArchivesSpace Governance Board. The Nominating Committee will review all nominations and confirm a slate of nominees with the current Governance Board. An election ballot will be circulated to member institutions in mid-May. Nominations must be received by 9:00 p.m. EDT Friday April 28th. Please contact Christine Di Bella, ArchivesSpace Program Manager, at christine.dibella at lyrasis.org> or any member of the Nominating Committee with questions. Thank you for your participation in this important process, which is an essential part of our identity and operations as a community-based software organization. Respectfully, Sean Quimby On behalf of Nominating Committee members: Valerie Addonizio (Atlas Systems), Technical Advisory Council Chair Regina Carra (American Folk Art Museum), User Advisory Council Chair Courtney Dean (University of California Los Angeles), representing the Very Large membership level Suzanne Reller (University of Cincinnati) User Advisory Council Vice Chair Caitlin Rizzo (Institute for Advanced Study), representing the Very Small membership level Rachel Searcy (New York University), Technical Advisory Council Vice Chair Joshua Shaw (Dartmouth College), representing the Medium membership level Holly Smith (Spelman College), representing the Small membership level Michelle Sweetser (Bowling Green State University), representing the Large membership level Christine Di Bella, ArchivesSpace Program Manager, ex officio -------------- next part -------------- An HTML attachment was scrubbed... URL: From rcarra at folkartmuseum.org Tue Apr 18 11:07:57 2023 From: rcarra at folkartmuseum.org (Regina Carra) Date: Tue, 18 Apr 2023 11:07:57 -0400 Subject: [Archivesspace_tac] Attn Sub-team Leads: Council Board Report (deadline April 27) Message-ID: Hello TAC and UAC, It's time again to contribute to the Council's quarterly report to the ArchivesSpace Governance Board. This report will cover activities from February-April 2023. Subteam leads, please provide information to the following through the link above. - Roster Changes - Major Activities - Future Priorities Here is last quarter's report for your reference. Please complete your sub-team's portion of the report by the end of the day on* Thursday, April 27th.* Let us know if you have any questions. Thank you! Best, Regina and Valerie -- *Regina Carra **(she/her/hers)* Rapaport Archivist American Folk Art Museum 1.212.595.9675 *https://folkartmuseum.org/ * Administrative Office, Archives, and Collection Center 47-29 32nd Place Long Island City, NY 11101 -------------- next part -------------- An HTML attachment was scrubbed... URL: From dmichelson at smith.edu Wed Apr 26 08:37:17 2023 From: dmichelson at smith.edu (Dan Michelson) Date: Wed, 26 Apr 2023 08:37:17 -0400 Subject: [Archivesspace_tac] Standing Invitation to Monthly Dev/Pri Meetings Message-ID: Hi All, Just a reminder that the Dev/Pri meeting on May 2 (agenda ) is open to anyone interested. You don't need to stay for the whole meeting, we can discuss the ticket(s) you are interested in first. If you have any questions or feedback, please let me know. All the best, Dan -- Dan Michelson Collections Archivist Smith College Special Collections For current library access and services details, see Library Services During COVID-19 . -------------- next part -------------- An HTML attachment was scrubbed... URL: From rcarra at folkartmuseum.org Wed Apr 26 11:58:06 2023 From: rcarra at folkartmuseum.org (Regina Carra) Date: Wed, 26 Apr 2023 11:58:06 -0400 Subject: [Archivesspace_tac] Attn Sub-team Leads: Council Board Report (deadline April 27) In-Reply-To: References: Message-ID: Hello everyone, This is a reminder to fill out the Board Report if you have not already. Also--nominations for Councils and ASpace Board are supposed to close this Friday. Feel free to nominate a colleague or encourage someone to self-nominate. Links to nomination announcements below: ArchivesSpace Governance Board Technical Advisory Council User Advisory Council My best, Regina On Tue, Apr 18, 2023 at 11:07?AM Regina Carra wrote: > Hello TAC and UAC, > > It's time again to contribute to the Council's quarterly report > to > the ArchivesSpace Governance Board. This report will cover activities > from February-April 2023. > > Subteam leads, please provide information to the following through the > link above. > > - Roster Changes > - Major Activities > - Future Priorities > > Here is last quarter's report > for > your reference. > > Please complete your sub-team's portion of the report by the end of the > day on* Thursday, April 27th.* > > Let us know if you have any questions. > > Thank you! > Best, > Regina and Valerie > -- > *Regina Carra **(she/her/hers)* > Rapaport Archivist > American Folk Art Museum > 1.212.595.9675 > > *https://folkartmuseum.org/ * > Administrative Office, Archives, and Collection Center > 47-29 32nd Place > Long Island City, NY 11101 > -- *Regina Carra **(she/her/hers)* Rapaport Archivist American Folk Art Museum 1.212.595.9675 *https://folkartmuseum.org/ * Administrative Office, Archives, and Collection Center 47-29 32nd Place Long Island City, NY 11101 -------------- next part -------------- An HTML attachment was scrubbed... URL: From christine.dibella at lyrasis.org Fri Apr 28 12:13:52 2023 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Fri, 28 Apr 2023 16:13:52 +0000 Subject: [Archivesspace_tac] release candidate available - ArchivesSpace v3.4.0-RC1 Message-ID: Hello ArchivesSpace members, The ArchivesSpace team is pleased to announce a release candidate, v3.4.0-RC1. You can download it at https://github.com/archivesspace/archivesspace/releases/tag/v3.4.0-RC1 or test it out without downloading at http://test.archivesspace.org/staff (username admin /password admin). This release candidate includes many bug fixes and feature enhancements. Of particular note are enhancements related to creating digital objects and making it easier to identify digital content for and in the public interface. The most complex work relates to new functionality using the previously unused Make Representative button. Based on a community-authored specification, it is now possible to mark a particular file version on a digital object or digital object component for display on different types of records, including digital objects, digital object components, accessions, resources, and archival objects. Representative images also display in relevant browse and search result displays in the public and staff interface. Draft documentation for how to use this functionality is available for reference and comment. Other enhancements for digital objects include the option to set a preference to spawn description fields from the linked accession, resource or archival object record when creating digital object instances; a View Digital Material section added to the "pill" for resource records in the public interface when there is digital content within the resource; breadcrumbs that make the context for linked digital objects easier to see in result displays; and a more recognizable generic button for digital content when an image cannot be shown. Enhancements not related to digital objects but still significant include work submitted by Hudson Molonglo that it did for Princeton University to add local access restriction fields to the spreadsheet importers and RDE, and include URIs in EAD exports; more attractive print displays for records, including accessions; a new CSV import for standalone subjects; internal note fields for top containers and container profiles; and the elimination of a bug that caused hover text for the Help Center to sometimes appear at inopportune times. A particular thanks to our Testing sub-team for their work testing individual JIRAs, the Make Representative functionality, and doing regression testing across the application. Additional thanks to our User Documentation sub-team for their feedback on the Make Representative functionality. Because of the potential impact of the Make Representative functionality and other features related to digital objects, we highly encourage you to test this release candidate with your own data if you can. We will be holding the feedback period open for longer than usual as a result. Please send us comments or questions at ArchivesSpaceHome at lyrasis.org by May 15. Based on the results of this feedback period, we will determine when to release the production version of 3.4.0. Please get in touch if you have any questions. Thanks as always for your feedback and support. Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org [cid:image001.jpg at 01D9794D.67DC3DF0] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 56099 bytes Desc: image001.jpg URL: From Jessica.Crouch at lyrasis.org Fri Apr 28 14:59:10 2023 From: Jessica.Crouch at lyrasis.org (Jessica Crouch) Date: Fri, 28 Apr 2023 18:59:10 +0000 Subject: [Archivesspace_tac] ArchivesSpace Update - April 2023 In-Reply-To: References: Message-ID: [A picture containing text Description automatically generated] ArchivesSpace Update ? April 2023 Upcoming Schedule at a Glance: April 28: Nominations for the ArchivesSpace Governance Board due April 28: Nominations for the ArchivesSpace Technical Advisory Council due April 28: Nominations for the ArchivesSpace User Advisory Council due May 6: ArchivesSpace Member Match Cohort Applications due Development The ArchivesSpace team is pleased to announce a release candidate, v3.4.0-RC1. You can download it at https://github.com/archivesspace/archivesspace/releases/tag/v3.4.0-RC1 or test it out without downloading at http://test.archivesspace.org/staff (username admin /password admin). This release candidate includes many bug fixes and feature enhancements. Of particular note are enhancements related to creating digital objects and making it easier to identify digital content for and in the public interface. The most complex work relates to new functionality using the previously unused Make Representative button. Based on a community-authored specification, it is now possible to mark a particular file version on a digital object or digital object component for display on different types of records, including digital objects, digital object components, accessions, resources, and archival objects. Representative images also display in relevant browse and search result displays in the public and staff interface. Draft documentation for how to use this functionality is available for reference and comment. Other enhancements for digital objects include the option to set a preference to spawn description fields from the linked accession, resource or archival object record when creating digital object instances; a View Digital Material section added to the "pill" for resource records in the public interface when there is digital content within the resource; breadcrumbs that make the context for linked digital objects easier to see in result displays; and a more recognizable generic button for digital content when an image cannot be shown. Enhancements not related to digital objects but still significant include work submitted by Hudson Molonglo that it did for Princeton University to add local access restriction fields to the spreadsheet importers and RDE, and include URIs in EAD exports; more attractive print displays for records, including accessions; a new CSV import for standalone subjects; internal note fields for top containers and container profiles; and the elimination of a bug that caused hover text for the Help Center to sometimes appear at inopportune times. A particular thanks to our Testing sub-team for their work testing individual JIRAs, the Make Representative functionality, and doing regression testing across the application. Additional thanks to our User Documentation sub-team for their feedback on the Make Representative functionality. Because of the potential impact of the Make Representative functionality and other features related to digital objects, we highly encourage you to test this release candidate with your own data if you can. We will be holding the feedback period open for longer than usual as a result. Please send us comments or questions at ArchivesSpaceHome at lyrasis.org by May 15. Based on the results of this feedback period, we will determine when to release the production version of 3.4.0. Nominations to serve on ArchivesSpace Governance due April 28 The ArchivesSpace Governance Board is seeking nominations to serve on the ArchivesSpace Governance Board, ArchivesSpace Technical Advisory Council (TAC), and ArchivesSpace User Advisory Council (UAC). To nominate yourself or a colleague or learn more about each of these groups and the important work they do in the development, maintenance and growth of the ArchivesSpace application and community, visit the links above. Apply now to participate in the 2023/2024 Member Match cohort [Posted on behalf of the Member Engagement sub-team of the ArchivesSpace User Advisory Council] Apply Now The ArchivesSpace Member Engagement sub-team is now accepting applications for the third cohort of the ArchivesSpace Member Match program. The Member Match program is an initiative to engage the ArchivesSpace membership community, created and organized by the Member Engagement sub-team of the ArchivesSpace User Advisory Council, with support from the ArchivesSpace Community Engagement Coordinator. The program is intended to be a resource and venue for peer-to-peer support between ArchivesSpace members. For one, year-long term, Member Match participants will be matched with a member with whom they can receive and offer professional insight, advice, and comradery. The program will also offer participants the opportunity to engage in exclusive events and enlightening discussions about ArchivesSpace and its active user community. The program includes: -Monthly Listserv Discussion Topics Each month, a member of the Member Engagement sub-team will reach out to the Member Match listserv to spur discussion and encourage continued engagement between matches. -Quarterly Member Match Meet-Ups These will be opportunities for large group socializing as well as the potential for dedicated time to spend with matches in breakout rooms. -Option to participate in small group matches of 3 people Eligibility Any individual affiliated with an ArchivesSpace member organization is eligible to participate in the ArchivesSpace Member Match program and there is no limit to the number of individuals from a member organization that may participate. If you are unsure of your organization?s ArchivesSpace membership status, visit https://archivesspace.org/community/whos-using-archivesspace or email ArchivesSpaceHome at lyrasis.org. To Learn More Visit the Member Match wiki: https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2198568994/ArchivesSpace+Member+Match+Program Applications are due May 6. Please feel free to direct any questions to ArchivesSpaceHome at lyrasis.org Recordings available: ArchivesSpace Virtual Member Forum Thank you to everyone who attended some portion of the ArchivesSpace Virtual Member forum. Recordings of the first day?s sessions are available on the forum wiki. If you attended any part of the forum, we also encourage you to complete the forum evaluation at https://www.surveymonkey.com/r/7XCP3KX. Information available: Information session about the new ArchivesSpace Consortium Provider affiliation Thank you to everyone who attended our information session about the new ArchivesSpace Consortium Provider affiliation. This information session was aimed at staff of consortia currently providing or considering providing ArchivesSpace-related services to their member organizations. If you were unable to attend but would like to learn more, you can see the slides from the presentation or read about the new affiliation https://archivesspace.org/service-providers/consortium-provider. Feel free to contact us at ArchivesSpaceHome at lyrasis.org to discuss the program or to enroll. Recording Available: Using the ArchivesSpace Public User Interface Thank you to everyone who attended our training on using the ArchivesSpace Public User Interface on April 19. The recording for that training is available to ArchivesSpace members via the Help Center at https://archivesspace.atlassian.net/wiki/spaces/ArchivesSpaceUserManual/pages/3185901569/ArchivesSpace+Training+Recordings. Membership Renewals for 2023-2024 ArchivesSpace is developed by and for the community that uses it, and strengthened by services and activities that support our community and connect us to one another. ArchivesSpace membership is our primary source of revenue and informs and sustains every aspect of the program, including software development, support and engagement. A special thanks to all of our members for all they do to make ArchivesSpace possible. Though it feels like the calendars just turned a little while ago, we are already thinking about the next membership year for ArchivesSpace. We expect to be sending out our renewal invoices for 2023-2024 in early May. While we have shifted our billing to accommodate the growing number of requests for earlier invoicing, it is not a problem if you prefer or need to pay closer to the July 1 start date of the term. Invoices will be sent to the billing contact we have on file. If you are a member and not sure of your billing contact or if your billing contact has changed, please let us know. If you have any questions, or if you would like to join as a new member for the remainder of the 2022-2023 membership year (or already know you would like to join us in 2023-2024), please let us know at ArchivesSpaceHome at lyrasis.org. We look forward to another year of working together. Membership Update We are excited to welcome our newest members to our community! Our new members since March include: * Afro Charities, (Baltimore, MD) * Bryan-Lang Archives, (Woodbine, GA) * Gettysburg College, (Gettysburg, PA) * Pratt Institute, (Brooklyn, NY) - Educational program membership As of April 28, we have 473 General members, 17 Educational Program members, and 3 Registered Service Providers. Thank you to our current ArchivesSpace members for your contribution to the development and sustainability of the ArchivesSpace application. ArchivesSpace has a membership model to support the continued development of the application and user community and ArchivesSpace members are eligible for a variety of benefits. If you are interested in ArchivesSpace membership for your organization, email us at ArchivesSpaceHome at lyrasis.org. ________________________________ ArchivesSpace monthly updates provide news about ArchivesSpace community and program activities and are sent to our member listservs, the ArchivesSpace Google Group, and SAA?s Collection Management Section listserv, as well as being posted on the ArchivesSpace website. Please feel free to share this update with people you know who have an interest in ArchivesSpace but may not be on one of these lists. Jessica Dowd Crouch Community Engagement Coordinator for ArchivesSpace jessica.crouch at lyrasis.org [A picture containing text Description automatically generated] Jessica Dowd Crouch Community Engagement Coordinator for ArchivesSpace jessica.crouch at lyrasis.org [A picture containing text Description automatically generated] -------------- next part -------------- An HTML attachment was scrubbed... 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