From christine.dibella at lyrasis.org Wed Sep 1 10:35:21 2021 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Wed, 1 Sep 2021 14:35:21 +0000 Subject: [Archivesspace_tac] announcing the 2020/2021 ArchivesSpace annual report Message-ID: Dear ArchivesSpace members, The ArchivesSpace team is pleased to share the ArchivesSpace annual report covering the 2020/2021 membership term. The report highlights some major themes of our activities last year and always. Thanks to all of you for all you've done and do to sustain and move the application and the community forward, even in these especially challenging times. We encourage you to share the ArchivesSpace annual report with others at your institutions and anyone else with an interest in ArchivesSpace. We hope that it may be especially helpful in conveying the value of ArchivesSpace, and the value of ArchivesSpace membership, to resource allocators at your institutions. In addition to this email, you can find it online at https://archivesspace.org/archives/7095. We welcome feedback and ideas on this or future annual reports. Please feel free to email us at ArchivesSpaceHome at lyrasis.org at any point. All best, Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 [ASpaceOrgHomeMedium] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 13904 bytes Desc: image001.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: AR-2021-ArchivesSpace-FINAL.pdf Type: application/pdf Size: 2178450 bytes Desc: AR-2021-ArchivesSpace-FINAL.pdf URL: From Jessica.Crouch at lyrasis.org Tue Sep 7 09:17:34 2021 From: Jessica.Crouch at lyrasis.org (Jessica Crouch) Date: Tue, 7 Sep 2021 13:17:34 +0000 Subject: [Archivesspace_tac] The first ArchivesSpace Core Committers open call is next week Message-ID: <07E5ED21-5B71-44E9-8C47-2F7D8FEF4CB9@lyrasis.org> Dear ArchivesSpace Users, As a reminder, the ArchivesSpace Core Committers group will offer their first community-wide open call next week, on September 13, 2021, at 2pm ET/11am PT. This call is open to anyone using or interested in using ArchivesSpace in a more technical capacity. The ArchivesSpace Core Committers group is made up of volunteers within the ArchivesSpace community with a proven track record of contributing to the ArchivesSpace application, including reviewing pull requests, writing technical documentation, and contributing code to ArchivesSpace. Registration is currently open for this open call. This open call will cover the build system and testing suite within ArchivesSpace. Following a brief presentation, you will have the opportunity to ask questions about the topic. Once those run out we will answer other technical questions if time allows. ArchivesSpace Core Committers Open Call Date: September 13, 2021 Time: 2:00pm ET / 11:00am PT Topic: The ArchivesSpace build system and testing suite Registration: https://lyrasis.zoom.us/meeting/register/tZUtc-qrpzguGdIQndPjxjZ17lHwrjoAq7nH Please note this session will not be recorded but notes will be made available after the fact on the ArchivesSpace wiki. If you have any questions, feel free to contact us at ArchivesSpaceHome at lyrasis.org. Jessica Dowd Crouch Community Engagement Coordinator for ArchivesSpace jessica.crouch at lyrasis.org [page1image482511520] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 29062 bytes Desc: image001.jpg URL: From dmichelson at smith.edu Wed Sep 8 07:48:19 2021 From: dmichelson at smith.edu (dmichelson at smith.edu) Date: Wed, 08 Sep 2021 11:48:19 +0000 Subject: [Archivesspace_tac] Invitation: ArchivesSpace TAC/UAC Joint Meeting @ Thu Sep 30, 2021 11am - 12pm (EDT) (archivesspace_tac@lyralists.lyrasis.org) Message-ID: <0000000000006b25eb05cb7a7547@google.com> You have been invited to the following event. Title: ArchivesSpace TAC/UAC Joint Meeting Agenda to come ArchivesSpace is inviting you to a scheduled Zoom meeting.Join Zoom Meetinghttps://lyrasis.zoom.us/j/81224027948?pwd=M1BMU3lnTEw1bDc0QmhnME9kRml2UT09Meeting ID: 812 2402 7948Passcode: 798950One tap mobile+13126266799,,81224027948#,,,,*798950# US (Chicago)+19292056099,,81224027948#,,,,*798950# US (New York)Dial by your location        +1 312 626 6799 US (Chicago)        +1 929 205 6099 US (New York)        +1 301 715 8592 US (Washington DC)        +1 346 248 7799 US (Houston)        +1 669 900 6833 US (San Jose)        +1 253 215 8782 US (Tacoma)        877 853 5257 US Toll-free        888 475 4499 US Toll-freeMeeting ID: 812 2402 7948Passcode: 798950Find your local number: https://lyrasis.zoom.us/u/kcski1mVb When: Thu Sep 30, 2021 11am ? 12pm Eastern Time - New York Where: https://lyrasis.zoom.us/j/81224027948?pwd=M1BMU3lnTEw1bDc0QmhnME9kRml2UT09 Calendar: archivesspace_tac at lyralists.lyrasis.org Who: * dmichelson at smith.edu - organizer * archivesspace_tac at lyralists.lyrasis.org * archivesspace_uac at lyralists.lyrasis.org * archivesspace.calendar at gmail.com * Margaret Kidd Event details: https://calendar.google.com/calendar/event?action=VIEW&eid=cG0wM29obDlrYmwyczludG52a2U3ampmYWsgYXJjaGl2ZXNzcGFjZV90YWNAbHlyYWxpc3RzLmx5cmFzaXMub3Jn&tok=MjAjZG1pY2hlbHNvbkBzbWl0aC5lZHVmNDhhNmYzNGEyYTYxN2E5ZjU1YzA0ZTcyZjhmMGNhNDczMmY1Mjhm&ctz=America%2FNew_York&hl=en&es=0 Invitation from Google Calendar: https://calendar.google.com/calendar/ You are receiving this courtesy email at the account archivesspace_tac at lyralists.lyrasis.org because you are an attendee of this event. To stop receiving future updates for this event, decline this event. Alternatively you can sign up for a Google account at https://calendar.google.com/calendar/ and control your notification settings for your entire calendar. Forwarding this invitation could allow any recipient to send a response to the organizer and be added to the guest list, or invite others regardless of their own invitation status, or to modify your RSVP. Learn more at https://support.google.com/calendar/answer/37135#forwarding -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: not available Type: text/calendar Size: 3378 bytes Desc: not available URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: invite.ics Type: application/ics Size: 3439 bytes Desc: not available URL: From christine.dibella at lyrasis.org Wed Sep 8 09:42:05 2021 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Wed, 8 Sep 2021 13:42:05 +0000 Subject: [Archivesspace_tac] project developer for ArchivesSpace Message-ID: Hello ArchivesSpace members, ArchivesSpace is currently seeking a project developer for a specialized assignment to work on frontend upgrades and improvements. It is a remote position and has a flexible term. While it could be for as little as three months, there is a possibility of extension. The job description is listed below and at https://lyrasis.isolvedhire.com/jobs/344198-25777.html. All applications should be submitted via the LYRASIS website. Please forward this to anyone you think might be interested, and feel free to reach out to Brian Hoffman or me if you have questions, ideas for candidates, or if you're interested yourself. Thanks for your help, Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 [ASpaceOrgHomeMedium] ArchivesSpace Project Developer (remote) ArchivesSpace is seeking a project developer. In search of a developer who can work within the multi-service architecture and the Java-based build system (Apache Ant), and who is also proficient with Ruby on Rails, Javascript (frameworks and build systems), and Twitter Bootstrap (or a similar framework). This is a contract remote position for 3-6 months. This is a full-time position but will consider part-time. There is the possibility for the term to be extended. Duties/Job Responsibilities: Under the supervision of the Tech Lead and the rest of the development team, the contractor will upgrade JavaScript and Ruby dependencies to more recent versions (or in some cases alternatives), while maintaining test coverage and rewriting tests as necessary. Required Knowledge, Skills, and Abilities: Required * Excellent command of git and be able to maintain a development branch that tracks the master branch. * Exceptional command of Rspec and be able to follow the principles of test-driven development. Preferred * Familiarity with library and archival metadata standards and practices (EAD, MARC). -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 13904 bytes Desc: image001.jpg URL: From christine.dibella at lyrasis.org Wed Sep 8 13:53:48 2021 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Wed, 8 Sep 2021 17:53:48 +0000 Subject: [Archivesspace_tac] release candidate available - ArchivesSpace v3.1.0-RC1 Message-ID: Hello ArchivesSpace members, The ArchivesSpace team is pleased to announce a release candidate, v3.1.0-RC1. You can download it at https://github.com/archivesspace/archivesspace/releases/tag/v3.1.0-RC1 or test it out without downloading at http://test.archivesspace.org/staff (username admin /password admin). This release includes a number of accessibility improvements, particularly to the public interface. Many of these were identified in an accessibility audit conducted by Deque across the open source applications that make their homes at LYRASIS, which include DSpace, CollectionSpace, and ArchivesSpace. It also includes specific bug fixes and small feature improvements prioritized by the Development Prioritization sub-team. A particular thanks to our Testing sub-team for their work testing individual JIRAs and doing regression testing across the application. Please try this release candidate out and let us know at ArchivesSpaceHome at lyrasis.org by September 14 if you notice any problems with the specific areas addressed in this release, or if anything that was working before no longer is. Pending the results of this testing, we will aim to release the production version of 3.1.0 shortly afterwards. This is the spring/summer 2021 release from the roadmap. Items that were projected for this release that did not make it in have been shifted to future releases. Please get in touch if you have any questions. Thanks as always for your feedback and support. Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 [ASpaceOrgHomeMedium] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 13904 bytes Desc: image001.jpg URL: From randy.kuehn at louisville.edu Thu Sep 9 08:50:50 2021 From: randy.kuehn at louisville.edu (Kuehn,Randy) Date: Thu, 9 Sep 2021 12:50:50 +0000 Subject: [Archivesspace_tac] September Joint TAC/UAC Meeting Message-ID: Greetings! You should have received an invite to the joint TAC/UAC meeting scheduled for September 30th at 11:00am ET. Please remember to complete your sub-team workplans. We'll be sharing/discussing them during the meeting. Thank you, -Randy Join Zoom Meeting https://lyrasis.zoom.us/j/81224027948?pwd=M1BMU3lnTEw1bDc0QmhnME9kRml2UT09 Meeting ID: 812 2402 7948 Passcode: 798950 One tap mobile +13126266799,,81224027948#,,,,*798950# US (Chicago) +19292056099,,81224027948#,,,,*798950# US (New York) Dial by your location +1 312 626 6799 US (Chicago) +1 929 205 6099 US (New York) +1 301 715 8592 US (Washington DC) +1 346 248 7799 US (Houston) +1 669 900 6833 US (San Jose) +1 253 215 8782 US (Tacoma) 877 853 5257 US Toll-free 888 475 4499 US Toll-free Meeting ID: 812 2402 7948 Passcode: 798950 Find your local number: https://lyrasis.zoom.us/u/kcski1mVb -------------- next part -------------- An HTML attachment was scrubbed... URL: From Jessica.Crouch at lyrasis.org Tue Sep 14 14:40:02 2021 From: Jessica.Crouch at lyrasis.org (Jessica Crouch) Date: Tue, 14 Sep 2021 18:40:02 +0000 Subject: [Archivesspace_tac] Join us for the next ArchivesSpace Trainers Corps Office Hour, Friday, October 8th at 2pm ET/11am PT Message-ID: <7016975E-37A5-42D9-90E7-0C934B05ED55@lyrasis.org> Dear ArchivesSpace Users, The third ArchivesSpace Trainers Corps ?Office Hour? will be Friday, October 8th at 2pm ET/11am PT. In these office hours, members of the ArchivesSpace Trainers Corps will demo a task or tool frequently used by ArchivesSpace users and take questions related to the demo and topic. For this open call, the Trainers Corps will briefly explain how to import archival objects via Excel or CSV using the ?Load via Spreadsheet? feature, which became available in ArchivesSpace beginning with v2.8.0. (This feature was formerly known as the Harvard import plugin; those using ArchivesSpace v2.7 or earlier can still access it via the plugin.) Following the presentation, you will have the opportunity to ask questions about the topic, followed by a general Q&A about migration tools and data maps. If you would like to suggest a topic for a future ?Office Hour,? you can do so at https://forms.gle/unz3GmAbWwvpHjSr7. ArchivesSpace Trainers Corps ?Office Hour? Date: October 8, 2021 Time: 2:00pm ET / 11:00am PT Topic: Using the Load via Spreadsheet function in ArchivesSpace Registration: https://lyrasis.zoom.us/meeting/register/tZIqdOutrDMrHNVLZGMsiu539oOw0OVUPK-e Throughout this year, the Trainers Corps has been offering regularly scheduled trainings and office hours covering a variety of topics on all things ArchivesSpace. Registration for each training is separate and opens closer to each training date. Information about this training program is available at https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2331148319/ArchivesSpace+Community-Wide+Virtual+Training. If you have any questions, feel free to contact us at ArchivesSpaceHome at lyrasis.org. Jessica Dowd Crouch Community Engagement Coordinator for ArchivesSpace jessica.crouch at lyrasis.org [page1image482511520] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 29065 bytes Desc: image001.jpg URL: From dmichelson at smith.edu Mon Sep 20 08:29:20 2021 From: dmichelson at smith.edu (Dan Michelson) Date: Mon, 20 Sep 2021 08:29:20 -0400 Subject: [Archivesspace_tac] Agenda for Joint TAC/UAC Meeting Next Week Message-ID: Hi All, The agenda for next week's meeting is now available. Each subteam will present their workplan for the year, so be sure to add a link to it in the agenda. All the best, Dan -- Dan Michelson Project Manager Archivist Smith College Special Collections For current library access and services details, see Library Services During COVID-19 . -------------- next part -------------- An HTML attachment was scrubbed... URL: From christine.dibella at lyrasis.org Tue Sep 21 08:45:40 2021 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Tue, 21 Sep 2021 12:45:40 +0000 Subject: [Archivesspace_tac] ArchivesSpace v3.1.0 now available Message-ID: ArchivesSpace is announcing the availability of v3.1.0. You can download it at https://github.com/archivesspace/archivesspace/releases/. This release includes a number of accessibility improvements, particularly to the public interface. Many of these were identified in an accessibility audit conducted by Deque across the open source applications that make their homes at LYRASIS, which include DSpace, CollectionSpace, and ArchivesSpace. The release also includes specific bug fixes and small feature improvements prioritized by the Development Prioritization sub-team. There are also additional performance, backend and staff interface improvements from Hudson Molonglo developers James Bullen, Mark Triggs, and Payten Giles that derived from work HM did for Queensland State Archives as part of a larger project. Thanks to all of our community members who contributed code for this release: Alex Duryee, Andrew Morrison, Dave Mayo, James Bullen, Mark Triggs, Nick Butler, Payten Giles, Sam Hatfield, and Sean Anderson. As always, program team members Lora Woodford, Brian Hoffman, and Mark Cooper, as well as contractors Manny Rodriguez and Brian Zelip, wrote and/or reviewed substantial code for the release. Thanks also to our community groups, especially the Testing sub-team, for their efforts. Information on upgrading to a new version of ArchivesSpace is available at https://archivesspace.github.io/tech-docs/administration/upgrading.html. If you have any difficulties, please let us know. This is the spring/summer 2021 release from the roadmap. Items that were projected for this release that did not make it in have been shifted to future releases. Please get in touch if you have any questions. Thanks as always for your feedback and support. Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 [ASpaceOrgHomeMedium] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 13904 bytes Desc: image001.jpg URL: From Jessica.Crouch at lyrasis.org Wed Sep 22 15:23:16 2021 From: Jessica.Crouch at lyrasis.org (Jessica Crouch) Date: Wed, 22 Sep 2021 19:23:16 +0000 Subject: [Archivesspace_tac] Registration now open: Virtual ArchivesSpace Basics Workshop on October 18, 20, 25 and 27, 2021 from 12:00pm-2:30pm ET / 9:00am-11:30am PT Message-ID: <21FA8A4C-3FC9-43B4-B817-877FBAFB4706@lyrasis.org> Dear ArchivesSpace members, Registration is now open for the four-session Virtual ArchivesSpace Basics Workshop on October 18, 20, 25 and 27, 2021 from 12:00pm-2:30pm ET / 9:00am-11:30am PT. During this workshop, trainers from the ArchivesSpace Trainers Corps will cover some of the most frequently used areas of the ArchivesSpace application. Attendees are expected to attend all 4 sessions since each session will build on the lessons learned in the session before. ArchivesSpace Basics Training - 4 sessions Date: October 18, 20, 25 and 27, 2021 Time: 12:00pm-2:30pm ET / 9:00am-11:30am PT Trainers: Miloche Kottman (University of Kansas) and Brittany Newberry (Atlanta University Center) Registration: https://lyrasis.zoom.us/webinar/register/WN_9zRa5tTqQZC7UQyX40HTgg For the first 48 hours, registration will be open to individuals associated with ArchivesSpace member institutions only. To register during this time, you must use an institutional email address associated with an ArchivesSpace member institution. Registrations using personal email addresses and addresses associated with non-member institutions will not be accepted. After 48 hours, any remaining registrations will be made available to all ArchivesSpace users. In order to make training available to as many organizations and users as possible, registration will be limited to three (3) attendees per organization for virtual trainings. All community-wide virtual trainings will be recorded. These recordings will be made available via the ArchivesSpace website and YouTube channel. You do not need to register for the training to have access to the recordings. While this training does not assume any prior experience with ArchivesSpace, attendees are expected to have an understanding of archival workflows and terminology. Due to the large number of attendees, trainers will not be able to troubleshoot individual implementations of ArchivesSpace or provide additional archival instruction beyond the use of ArchivesSpace. The Trainers Corps offers regularly scheduled workshops and office hours covering a variety of topics on all things ArchivesSpace. These virtual, community-wide trainings are part of a 12-month pilot project by the Trainers Corps to assess community interest and training needs. Registration for each training will be separate and registration will open closer to each training date. Agendas and recordings from previous trainings can be found at https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2331148319/ArchivesSpace+Community-Wide+Virtual+Training. Please email ArchivesSpaceHome at lyrasis.org if you have any questions. Jessica Dowd Crouch Community Engagement Coordinator for ArchivesSpace jessica.crouch at lyrasis.org [page1image482511520] -------------- next part -------------- An HTML attachment was scrubbed... URL: From Jessica.Crouch at lyrasis.org Mon Sep 27 09:08:56 2021 From: Jessica.Crouch at lyrasis.org (Jessica Crouch) Date: Mon, 27 Sep 2021 13:08:56 +0000 Subject: [Archivesspace_tac] Registration now open: Virtual ArchivesSpace Basics Workshop on October 18, 20, 25 and 27, 2021 from 12:00pm-2:30pm ET / 9:00am-11:30am PT In-Reply-To: <21FA8A4C-3FC9-43B4-B817-877FBAFB4706@lyrasis.org> References: <21FA8A4C-3FC9-43B4-B817-877FBAFB4706@lyrasis.org> Message-ID: Dear ArchivesSpace users, Registration is now open for the four-session Virtual ArchivesSpace Basics Workshop on October 18, 20, 25 and 27, 2021 from 12:00pm-2:30pm ET / 9:00am-11:30am PT. During this workshop, trainers from the ArchivesSpace Trainers Corps will cover some of the most frequently used areas of the ArchivesSpace application. Attendees are expected to attend all 4 sessions since each session will build on the lessons learned in the session before. ArchivesSpace Basics Training - 4 sessions Date: October 18, 20, 25 and 27, 2021 Time: 12:00pm-2:30pm ET / 9:00am-11:30am PT Trainers: Miloche Kottman (University of Kansas) and Brittany Newberry (Atlanta University Center) Registration: https://lyrasis.zoom.us/webinar/register/WN_9zRa5tTqQZC7UQyX40HTgg In order to make training available to as many organizations and users as possible, registration will be limited to three (3) attendees per organization for virtual trainings. All community-wide virtual trainings will be recorded. These recordings will be made available via the ArchivesSpace website and YouTube channel. You do not need to register for the training to have access to the recordings. While this training does not assume any prior experience with ArchivesSpace, attendees are expected to have an understanding of archival workflows and terminology. Due to the large number of attendees, trainers will not be able to troubleshoot individual implementations of ArchivesSpace or provide additional archival instruction beyond the use of ArchivesSpace. The Trainers Corps offers regularly scheduled workshops and office hours covering a variety of topics on all things ArchivesSpace. These virtual, community-wide trainings are part of a 12-month pilot project by the Trainers Corps to assess community interest and training needs. Registration for each training will be separate and registration will open closer to each training date. Agendas and recordings from previous trainings can be found at https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2331148319/ArchivesSpace+Community-Wide+Virtual+Training. Please email ArchivesSpaceHome at lyrasis.org if you have any questions. Jessica Dowd Crouch Community Engagement Coordinator for ArchivesSpace jessica.crouch at lyrasis.org [page1image482511520] -------------- next part -------------- An HTML attachment was scrubbed... URL: From christine.dibella at lyrasis.org Tue Sep 28 10:50:26 2021 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Tue, 28 Sep 2021 14:50:26 +0000 Subject: [Archivesspace_tac] upcoming change in the way the ArchivesSpace application is deployed Message-ID: Hello ArchivesSpace users, We wanted to alert you to an upcoming change in the way the ArchivesSpace application is deployed. This change will not be noticeable to end users of the application, but it will affect those that install and maintain it for users. Background ArchivesSpace uses Solr for its search platform. Since its original release in 2013, ArchivesSpace has used a version of Solr that can be embedded into the application so that Solr is installed and configured by default when ArchivesSpace is installed. Though most ArchivesSpace deployments opt for this embedded version of Solr, some sites choose to use an external deployment of Solr and maintain it separately from ArchivesSpace. In its own upgrades over the years, Solr made some changes so that it can no longer be embedded. While we have stayed on the highest embeddable version of Solr (v4.10.4) for years, this version is now old and unsupported by its maintainers, and it is no longer sustainable for us to use it in new releases. In order to maintain and improve this critical piece of ArchivesSpace infrastructure, we need to upgrade Solr. In the process we will need to make the transition to using external Solr only. What does this mean for me? Once we make this change, if you are responsible for deploying ArchivesSpace at your institution, you will need to download and install Solr and use ArchivesSpace's supplied Solr configuration to create the Solr index. This will be in addition to managing your own MySQL database. Solr will no longer be distributed with ArchivesSpace and ArchivesSpace will no longer work out-of-the-box without an external Solr deployment. ArchivesSpace will need to be fully re-indexed when this transition occurs. If you are not the person responsible for deploying ArchivesSpace at your institution, this change will not directly affect you, though it will be important to make sure the person responsible for deploying your ArchivesSpace is aware of the change. Will you have strict requirements for how to deploy Solr? Like with MySQL, the ArchivesSpace team does not intend to be opinionated about how Solr is deployed externally. System administrators will be able to use whatever method they prefer to install Solr. For those who require more guidance, however, we will have instructions for using a standalone Solr installation along with specific ArchivesSpace Solr configuration files. These will be in addition to the standard documentation provided by Solr (https://solr.apache.org/guide/8_9/installing-solr.html). When will this happen? We expect to make the transition to external Solr with the release on the roadmap that is planned for December 2021. Even so, older versions of ArchivesSpace will continue to work with the embedded Solr that was included with them at the time of their release. How can I learn more? We will be providing a number of community education opportunities along with technical documentation beginning later this fall to help people understand what they will need to do to make the changes. These may include webinars, recorded tutorials, Q&A sessions for technical staff, and online documentation. All of these resources will be publicly available to members and non-members. In addition, ArchivesSpace members will be able to access technical support as questions arise as a benefit of their membership. Thank you for your understanding and cooperation as we continue to work to improve ArchivesSpace for everyone. We look forward to working with you to facilitate this important transition. Please feel free to reach out with any questions or feedback. Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 [ASpaceOrgHomeMedium] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 13904 bytes Desc: image001.jpg URL: From randy.kuehn at louisville.edu Wed Sep 29 08:24:22 2021 From: randy.kuehn at louisville.edu (Kuehn,Randy) Date: Wed, 29 Sep 2021 12:24:22 +0000 Subject: [Archivesspace_tac] TAC/UAC Meeting 9/30 Message-ID: Greetings! Just a reminder for sub-team leaders to add a link to your work plan on the agenda for tomorrow's joint TAC/UAC meeting. Thanks, -Randy -------------- next part -------------- An HTML attachment was scrubbed... URL: From Jessica.Crouch at lyrasis.org Thu Sep 30 09:10:41 2021 From: Jessica.Crouch at lyrasis.org (Jessica Crouch) Date: Thu, 30 Sep 2021 13:10:41 +0000 Subject: [Archivesspace_tac] ArchivesSpace Update - September 2021 Message-ID: <36B7FEA7-7CBE-4D95-A91A-27AB6A7249A2@lyrasis.org> [cid:image001.jpg at 01D7B5DB.0A8C6F80] ArchivesSpace Update ? September 2021 Development ArchivesSpace v3.1 is currently available. ArchivesSpace is announcing the availability of v3.1.0. You can download it at https://github.com/archivesspace/archivesspace/releases/. This release includes a number of accessibility improvements, particularly to the public interface. Many of these were identified in an accessibility audit conducted by Deque across the open source applications that make their homes at LYRASIS, which include DSpace, CollectionSpace, and ArchivesSpace. The release also includes specific bug fixes and small feature improvements prioritized by the Development Prioritization sub-team. There are also additional performance, backend and staff interface improvements from Hudson Molonglo developers James Bullen, Mark Triggs, and Payten Giles that derived from work HM did for Queensland State Archives as part of a larger project. Thanks to all of our community members who contributed code for this release: Alex Duryee, Andrew Morrison, Dave Mayo, James Bullen, Mark Triggs, Nick Butler, Payten Giles, Sam Hatfield, and Sean Anderson. As always, program team members Lora Woodford, Brian Hoffman, and Mark Cooper, as well as contractors Manny Rodriguez and Brian Zelip, wrote and/or reviewed substantial code for the release. Thanks also to our community groups, especially the Testing sub-team, for their efforts. Information on upgrading to a new version of ArchivesSpace is available at https://archivesspace.github.io/tech-docs/administration/upgrading.html. If you have any difficulties, please let us know. This is the spring/summer 2021 release from the roadmap. Items that were projected for this release that did not make it in have been shifted to future releases. Please get in touch if you have any questions. Thanks as always for your feedback and support. Upcoming Change to the Way ArchivesSpace is Deployed We wanted to alert you to an upcoming change in the way the ArchivesSpace application is deployed. This change will not be noticeable to end users of the application, but it will affect those that install and maintain it for users. Background ArchivesSpace uses Solr for its search platform. Since its original release in 2013, ArchivesSpace has used a version of Solr that can be embedded into the application so that Solr is installed and configured by default when ArchivesSpace is installed. Though most ArchivesSpace deployments opt for this embedded version of Solr, some sites choose to use an external deployment of Solr and maintain it separately from ArchivesSpace. In its own upgrades over the years, Solr made some changes so that it can no longer be embedded. While we have stayed on the highest embeddable version of Solr (v4.10.4) for years, this version is now old and unsupported by its maintainers, and it is no longer sustainable for us to use it in new releases. In order to maintain and improve this critical piece of ArchivesSpace infrastructure, we need to upgrade Solr. In the process we will need to make the transition to using external Solr only. What does this mean for me? Once we make this change, if you are responsible for deploying ArchivesSpace at your institution, you will need to download and install Solr and use ArchivesSpace?s supplied Solr configuration to create the Solr index. This will be in addition to managing your own MySQL database. Solr will no longer be distributed with ArchivesSpace and ArchivesSpace will no longer work out-of-the-box without an external Solr deployment. ArchivesSpace will need to be fully re-indexed when this transition occurs. If you are not the person responsible for deploying ArchivesSpace at your institution, this change will not directly affect you, though it will be important to make sure the person responsible for deploying your ArchivesSpace is aware of the change. Will you have strict requirements for how to deploy Solr? Like with MySQL, the ArchivesSpace team does not intend to be opinionated about how Solr is deployed externally. System administrators will be able to use whatever method they prefer to install Solr. For those who require more guidance, however, we will have instructions for using a standalone Solr installation along with specific ArchivesSpace Solr configuration files. These will be in addition to the standard documentation provided by Solr (https://solr.apache.org/guide/8_9/installing-solr.html). When will this happen? We expect to make the transition to external Solr with the release on the roadmap that is planned for December 2021. Even so, older versions of ArchivesSpace will continue to work with the embedded Solr that was included with them at the time of their release. How can I learn more? We will be providing a number of community education opportunities along with technical documentation beginning later this fall to help people understand what they will need to do to make the changes. These may include webinars, recorded tutorials, Q&A sessions for technical staff, and online documentation. All of these resources will be publicly available to members and non-members. In addition, ArchivesSpace members will be able to access technical support as questions arise as a benefit of their membership. Thank you for your understanding and cooperation as we continue to work to improve ArchivesSpace for everyone. We look forward to working with you to facilitate this important transition. Please feel free to reach out with any questions or feedback. Join us for the next ArchivesSpace Trainers Corps Office Hour, Friday, October 8th at 2pm ET/11am PT The third ArchivesSpace Trainers Corps ?Office Hour? will be Friday, October 8th at 2pm ET/11am PT. In these office hours, members of the ArchivesSpace Trainers Corps will demo a task or tool frequently used by ArchivesSpace users and take questions related to the demo and topic. For this open call, the Trainers Corps will briefly explain how to import archival objects via Excel or CSV using the ?Load via Spreadsheet? feature, which became available in ArchivesSpace beginning with v2.8.0. (This feature was formerly known as the Harvard import plugin; those using ArchivesSpace v2.7 or earlier can still access it via the plugin.) Following the presentation, you will have the opportunity to ask questions about the topic, followed by a general Q&A about migration tools and data maps. If you would like to suggest a topic for a future ?Office Hour,? you can do so at https://forms.gle/unz3GmAbWwvpHjSr7. ArchivesSpace Trainers Corps ?Office Hour? Date: October 8, 2021 Time: 2:00pm ET / 11:00am PT Topic: Using the Load via Spreadsheet function in ArchivesSpace Registration: https://lyrasis.zoom.us/meeting/register/tZIqdOutrDMrHNVLZGMsiu539oOw0OVUPK-e Throughout this year, the Trainers Corps has been offering regularly scheduled trainings and office hours covering a variety of topics on all things ArchivesSpace. Registration for each training is separate and opens closer to each training date. Information about this training program is available at https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2331148319/ArchivesSpace+Community-Wide+Virtual+Training. If you have any questions, feel free to contact us at ArchivesSpaceHome at lyrasis.org. Registration now open: Virtual ArchivesSpace Basics Workshop on October 18, 20, 25 and 27, 2021 from 12:00pm-2:30pm ET / 9:00am-11:30am PT Registration is now open for the four-session Virtual ArchivesSpace Basics Workshop on October 18, 20, 25 and 27, 2021 from 12:00pm-2:30pm ET / 9:00am-11:30am PT. During this workshop, trainers from the ArchivesSpace Trainers Corps will cover some of the most frequently used areas of the ArchivesSpace application. Attendees are expected to attend all 4 sessions since each session will build on the lessons learned in the session before. ArchivesSpace Basics Training - 4 sessions Date: October 18, 20, 25 and 27, 2021 Time: 12:00pm-2:30pm ET / 9:00am-11:30am PT Trainers: Miloche Kottman (University of Kansas) and Brittany Newberry (Atlanta University Center) Registration: https://lyrasis.zoom.us/webinar/register/WN_9zRa5tTqQZC7UQyX40HTgg In order to make training available to as many organizations and users as possible, registration will be limited to three (3) attendees per organization for virtual trainings. All community-wide virtual trainings will be recorded. These recordings will be made available via the ArchivesSpace website and YouTube channel. You do not need to register for the training to have access to the recordings. While this training does not assume any prior experience with ArchivesSpace, attendees are expected to have an understanding of archival workflows and terminology. Due to the large number of attendees, trainers will not be able to troubleshoot individual implementations of ArchivesSpace or provide additional archival instruction beyond the use of ArchivesSpace. The Trainers Corps offers regularly scheduled workshops and office hours covering a variety of topics on all things ArchivesSpace. These virtual, community-wide trainings are part of a 12-month pilot project by the Trainers Corps to assess community interest and training needs. Registration for each training will be separate and registration will open closer to each training date. Agendas and recordings from previous trainings can be found at https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2331148319/ArchivesSpace+Community-Wide+Virtual+Training. Please email ArchivesSpaceHome at lyrasis.org if you have any questions. ArchivesSpace is participating in Hacktoberfest 2021 This October, ArchivesSpace will again be participating in Hacktoberfest, a month-long celebration of open source software run by DigitalOcean. Hacktoberfest is open to anyone who contributes pull requests to participating open source repositories on GitHub or GitLab. Whether you?re new to ArchivesSpace development or a long-time contributor, we encourage you to get involved. No specific background or skill level is required to get started, and all community contributions are welcome and appreciated. To learn more about submitting a pull request for ArchivesSpace specifically, visit our wiki. To qualify for the official Hacktoberfest competition, you must register and make four pull requests between October 1-31. Pull requests can be made to any public repository on GitHub or GitLab, including ArchivesSpace. Any qualifying pull request submitted to the ArchivesSpace GitHub between October 1 and October 31 will get a Hacktoberfest label. To learn more about qualifying pull requests and how to notify Hacktoberfest of your pull requests, visit the official Hacktoberfest website. In addition to the official Hacktoberfest swag options, ArchivesSpace will acknowledge all submitters, regardless of number of pull requests, in our October monthly update. The community member who submits the most pull requests in the month of October will receive an ArchivesSpace swag bag! Last year?s winner of the coveted ArchivesSpace swag bag was Joshua Shaw from Dartmouth College. We hope you will join us in this celebration of the open source community. Please email us at ArchivesSpaceHome at lyrasis.org if you have questions or want to know more about contributing code to the ArchivesSpace GitHub. To learn more about Hacktoberfest, visit their official website. Membership Update We are excited to welcome our newest members to our community! Our new members since August 31 include: * Acme Studios (London, UK) * Colorado State University (Fort Collins, CO) * Greene County Records Center & Archives (Xenia, OH) * Hallie Q. Brown Community Center, Inc. (Saint Paul, MN) * Ottawa University (Ottawa, KS) * Kennedy Center (Washington, DC) As of September, we have 449 General members, 21 Educational Program members, and 3 Registered Service Providers. If you are interested in your institution becoming a member of ArchivesSpace, please email us at ArchivesSpaceHome at lyrasis.org for more information. ________________________________ ArchivesSpace monthly updates provide news about ArchivesSpace community and program activities and are sent to our member listservs, the ArchivesSpace Google Group, and SAA?s Collection Management Section listserv, as well as being posted on the ArchivesSpace website. Please feel free to share this update with people you know who have an interest in ArchivesSpace but may not be on one of these lists. Jessica Dowd Crouch Community Engagement Coordinator for ArchivesSpace jessica.crouch at lyrasis.org [page1image482511520] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 22469 bytes Desc: image001.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 29066 bytes Desc: image002.jpg URL: From randy.kuehn at louisville.edu Thu Sep 30 11:55:28 2021 From: randy.kuehn at louisville.edu (Kuehn,Randy) Date: Thu, 30 Sep 2021 15:55:28 +0000 Subject: [Archivesspace_tac] Scheduling October TAC Meeting Message-ID: Hello, As promised... Would you please mark your availability on the Doodle poll by next Friday, October 8th? 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