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<p style="margin:0in">[Posted on behalf of the Metadata Standards subteam of the Technical Advisory Council]<o:p></o:p></p>
<p style="margin:0in"><o:p> </o:p></p>
<p style="margin:0in"><span style="color:black">Dear ArchivesSpace community,</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in"><span style="color:black">The Metadata Standards subgroup of the Technical Advisory Committee will be
</span><a href="https://archivesspace.atlassian.net/wiki/spaces/AC/pages/3033006097/TAC-MD+AS+Online+Forum+2022"><span style="color:#1155CC">presenting</span></a><span style="color:black"> at the
</span><a href="https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/3036282881/ArchivesSpace+Online+Forum+2022"><span style="color:#1155CC">ArchivesSpace Online Forum</span></a><span style="color:black"> on Tuesday, March 22 at 9am EST. </span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in"><span style="color:black">During our discussion we will talk about how we prioritize
</span><a href="https://archivesspace.atlassian.net/wiki/spaces/AC/pages/3003252776/Draft+of+Tiers+of+Support"><span style="color:#1155CC">support for various standards</span></a><span style="color:black"> and share news about our ongoing work on the MARC importer
and the </span><a href="https://docs.google.com/spreadsheets/d/17zhNYoR2kYxfsm5bXBwoJN9YcRY_eSR3fIPKCUz4m0Q/edit#gid=1527709562"><span style="color:#1155CC">current MARC import mappings</span></a><span style="color:black">.</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in"><b><span style="color:black">We are also looking for community feedback on a specific metadata question, below. Please consider providing feedback beforehand by email to
<a href="mailto:kws2126@columbia.edu">kws2126@columbia.edu</a>. Sample MARC records would be welcome! You may also offer your thoughts during the session. </span></b><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in"><u><span style="color:black">Issue: Improving the </span></u><a href="https://www.loc.gov/marc/bibliographic/bd300.html"><span style="color:#1155CC">MARC 300 field</span></a><u><span style="color:black"> import behavior</span></u><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in"><span style="color:black">Do you have MARC records for your archival holdings? Then you probably have 300 fields. The MARC 300 “Physical Description” field contains extent information critical for archival control of material, like 34
linear feet, or 12 boxes (10 cubic feet).</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in"><span style="color:black">The current AS MARC </span><a href="https://github.com/archivesspace/archivesspace/blob/master/backend/app/converters/lib/marcxml_bib_base_map.rb#L868"><span style="color:#1155CC">importer</span></a><span style="color:black">
only parses the 300 field according to one very specific pattern, and otherwise defaults to “1 linear feet.” This means that anyone doing bulk import of MARC records may be silently wiping out their archivist-supplied extents without realizing it. A
</span><a href="https://archivesspace.atlassian.net/browse/ANW-1260"><span style="color:#1155CC">recent ticket</span></a><span style="color:black"> also noted that 300$f fields are ignored entirely.</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in"><u><span style="color:black">What we would like from the community</span></u><span style="color:black"> is how your 300 fields are structured, and how you would want 300 fields parsed on import. Sample data will help us make recommendations
on what <i>should </i>be happening. For example, this is a common construction (from LC) that is NOT handled by the MARC importer:</span><o:p></o:p></p>
<p style="margin:0in"><span style="color:black">300 ǂa 5 ǂf boxes ǂa (3 ǂf linear ft.)</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in"><span style="color:black">A discussion based on that sample might be: Should this pattern be supported? How should this be parsed? How should all of that punctuation be handled? </span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in"><span style="color:black">The Metadata Standards subgroup will take what it learns and develop a specification for the desired behavior, but we need to hear from you.</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in">Best,<o:p></o:p></p>
<p style="margin:0in">Jessica <o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="color:black">Jessica Dowd Crouch<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black">Community Engagement Coordinator for ArchivesSpace<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"><a href="mailto:jessica.crouch@lyrasis.org"><span style="color:#0563C1">jessica.crouch@lyrasis.org</span></a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:black"> <o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in"><o:p> </o:p></p>
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