[Archivesspace_small_archives_users_group] ArchivesSpace Update - October 2023

Tue Oct 31 12:20:19 EDT 2023

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ArchivesSpace Update - October 2023

Upcoming Schedule at a Glance:

November 14: Christine Di Bella and Jessica Crouch presenting at DLF in St. Louis<https://forum2023.diglib.org/schedule/>

December 1: Survey responses due for the ArchivesSpace training topics survey <https://www.surveymonkey.com/r/HXQMDP6>

December 6: Live Demonstration: Overview of the ArchivesSpace Application and Membership Benefits<https://archivesspace.org/archives/8237>

Development

We continue to gather up development and testing work for the next release. While the vacancy in our Technical Lead position will have an impact on timing, we do expect to put out the next release of ArchivesSpace later this fall. New development is always up on our test server at https://test.archivesspace.org/staff/.

Change Your Clocks, Check Your ArchivesSpace

Daylight Saving Time approaches for many this time of year, and some may recall that it can have weird effects not just on humans, but also on ArchivesSpace deployments. Generally, the effects on ArchivesSpace are experienced only when an hour is lost ("spring forward"), not when an hour is gained ("fall back"). If you notice your ArchivesSpace behaving strangely around this kind of time change, we suggest you first do the following:

  1.  Check the archivesspace.out logs.

  1.  Only if you see DatabaseError: Java::JavaSql::SQLException: HOUR_OF_DAY: 1 -> 2

Run this small MySQL update to update records created in a day/time that doesn't exist due to the change in time:

UPDATE user set user_mtime = NOW(), system_mtime=NOW();

  1.  Restart ArchivesSpace.

This should ensure any problematic records now belong to a time that actually exists.

Also, remember that ArchivesSpace members are eligible for technical support<https://archivesspace.org/member-area/technical-support>. If you're a member and experience any difficulties, we encourage you to reach out for assistance.

ArchivesSpace v3.5.0 will include a fix to this problem, but unfortunately that release will not be out until after October/November 2023's round of Daylight Saving Time updates. It will be there by the March 2024 round of updates - good news for both ArchivesSpaces and people.

Announcing the ArchivesSpace Annual Report for 2022/2023

The ArchivesSpace team is pleased to share the ArchivesSpace annual report covering the 2022/2023 membership term. The report highlights some major themes of our activities, both in the last year and always. Thanks for all you've done and do to sustain and move the application and the community forward.

We encourage you to share this annual report with others at your institutions and anyone else with an interest in ArchivesSpace. We hope that it may be especially helpful in conveying the value of ArchivesSpace, and the value of ArchivesSpace membership, to resource allocators and other decision makers at your institutions.

We welcome feedback and ideas on this or future annual reports. Please feel free to email us at ArchivesSpaceHome at lyrasis.org<mailto:ArchivesSpaceHome at lyrasis.org> at any point.

ArchivesSpace Annual Report FY2022-2023<https://archivesspace.org/wp-content/uploads/2023/10/AR-2023-ArchivesSpace.pdf>

Participation Requested: Selecting the 2024 ArchivesSpace Training Topics

Thank you to everyone who attended an ArchivesSpace community-wide training this year.  The Trainers Corps is currently developing the 2024 training schedule and is requesting community input to help determine future training topics.  A survey for this purpose is available at https://www.surveymonkey.com/r/HXQMDP6. Survey responses are due by December 1, 2024.

Responses to this survey will be used by the Trainers Corps to prioritize offering the top 3 selections over the course of the next year. Please note that in addition to the topics listed on the survey, the Trainers Corps is committed to offering a Basics training in 2024.

ArchivesSpace community-wide training sessions will be 2-3 hours in length, depending on the topic.  These trainings are offered for a fee but ArchivesSpace members receive a substantial discount.

To learn more about ArchivesSpace community-wide training, visit https://archivesspace.org/using-archivesspace/trainings.

Live Demonstration: Overview of the ArchivesSpace Application and Membership Benefits

ArchivesSpace is offering a 60-minute demonstration of the ArchivesSpace application open to anyone interested in ArchivesSpace. This demonstration will be offered on December 6, 2023, at 11:00am ET / 8:00am PT.

Date: December 6, 2023

Time: 11:00am - 12:00pm ET (8:00am - 9:00am PT)

Where: Zoom

Registration: https://lyrasis.zoom.us/webinar/register/WN_-Who6uezSOGkrGmfGQqEhg

This demo will feature an overview of the application, a brief explanation of the ArchivesSpace Staff and Public User Interfaces and an introduction to the ArchivesSpace member community<https://archivesspace.org/community/whos-using-archivesspace> and member benefits<https://archivesspace.org/community/member-benefits>.  A brief Q&A will follow the demo.  These demos are intended to assist those who are considering using the ArchivesSpace application at their organization to determine if ArchivesSpace is the right tool for their needs.

These demonstrations are not intended for those already using ArchivesSpace or those looking for ArchivesSpace training opportunities<https://archivesspace.org/using-archivesspace/trainings>. The December 6 demo will be recorded and made available with the other freely available resources on our Getting Started webpage<https://archivesspace.org/using-archivesspace/getting-started>.

For more information about this demo, ArchivesSpace, and ArchivesSpace membership, email ArchivesSpaceHome at lyrasis.org<mailto:ArchivesSpaceHome at lyrasis.org>.

ArchivesSpace Virtual Member Forum 2024 - Save the Date and Call for Planning Team Members

Mark your calendars for our 2024 Virtual Member Forum! Taking place March 26-27, 2024, our Virtual Member Forum will be a two-day event spanning a variety of time zones and ArchivesSpace experience levels.

If you are interested in serving on the planning team for this forum, please email Jessica Crouch at jessica.crouch at lyrasis.org<mailto:jessica.crouch at lyrasis.org> by December 8, 2023.  The Virtual Member Forum is one of our largest events of the year and we are looking for volunteers to review proposals, develop the schedule, and help make this forum great!

More information will be provided soon about how to propose a topic or presentation.  Registration will open closer to the event date.  For now, be sure to save the date on your calendar.  We look forward to "seeing" many of you there.

Recording Available: ArchivesSpace Accessions and Assessments Training

Thank you to everyone who attended our ArchivesSpace Accessions and Assessments Training on October 11th. A recording of this training is now available to ArchivesSpace members in the Help Center at https://archivesspace.atlassian.net/wiki/spaces/ArchivesSpaceUserManual/pages/3185901569/ArchivesSpace+Training+Recordings

Position Announcement: ArchivesSpace Technical Lead

We are looking for the next Technical Lead for ArchivesSpace. This impactful position is responsible for technical oversight, management, and development of the application, working with community stakeholders in the overall development of the software and management of the code contribution process. The Technical Lead works to engage a broad set of developers to participate in the project, providing technical guidance, support and leadership to maintain a robust developer community.

The full position listing is on the Lyrasis website at https://lyrasis.isolvedhire.com/jobs/989345.html. All applications should include a resume and cover letter or statement of interest and be submitted via the listing.

While we have already begun the application review process for the position, we will continue accepting applications until it is filled. Please feel free to contact Program Manager Christine Di Bella (christine.dibella at lyrasis.org<mailto:christine.dibella at lyrasis.org>) with questions or suggestions.

Membership Update

We are excited to welcome our newest members to our community! Some of our new members since September 30th include:

  *   Los Angeles Metro Transportation Research Library and Archive (Los Angeles, CA)
  *   Oglethorpe University (Atlanta, GA)
  *   Public Libraries of Saginaw (Saginaw, MI)
  *   University of North Texas at Denton (Denton, TX)

As of October 31st, we have 471 General members, 19 Educational Program members, 3 Registered Service Providers, and 1 Consortium Provider.

Thank you to our current ArchivesSpace members<https://archivesspace.org/community/whos-using-archivesspace> for your contribution to the development and sustainability of the ArchivesSpace application.  ArchivesSpace has a membership model<https://archivesspace.org/community/why-become-a-member> to support the continued development of the application and user community and ArchivesSpace members are eligible for a variety of benefits<https://archivesspace.org/community/member-benefits>.  If you are interested in ArchivesSpace membership<https://archivesspace.org/community/making_a_case_for_membership> for your organization, email us at ArchivesSpaceHome at lyrasis.org<mailto:ArchivesSpaceHome at lyrasis.org>.

________________________________

ArchivesSpace monthly updates provide news about ArchivesSpace community and program activities and are sent to our member listservs, the ArchivesSpace Google Group, and SAA's Collection Management Section listserv, as well as being posted on the ArchivesSpace website. Please feel free to share this update with people you know who have an interest in ArchivesSpace but may not be on one of these lists.

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