From Jessica.Crouch at lyrasis.org Thu Jun 8 13:37:52 2023 From: Jessica.Crouch at lyrasis.org (Jessica Crouch) Date: Thu, 8 Jun 2023 17:37:52 +0000 Subject: [Archivesspace_small_archives_users_group] Don't forget! Registration and session proposals now open for the 9th annual ArchivesSpace member forum In-Reply-To: References: Message-ID: [A picture containing text, screenshot, graphic design, fireworks Description automatically generated] Dear ArchivesSpace members, We are thrilled to be holding our 9th Annual ArchivesSpace Member Forum in person in the Georgetown room of the Washington Hilton on July 26, 2023, from 9:00 AM - 12:30 PM. In addition to this in-person opportunity to meet, we will also be holding a virtual learning opportunity about new ArchivesSpace functionality on July 18, 2023. Registration is now open for both the in-person meeting and the pre-forum virtual workshop, though the schedule for the in-person meeting is still being developed. Just as in previous years, this will be a free opportunity for staff from ArchivesSpace member institutions to meet and share information with each other and the program team about all things ArchivesSpace. We are particularly excited to have as much community participation as possible in this forum since this year also marks the 10th year of ArchivesSpace! We hope that this year?s forum will be an opportunity for staff from ArchivesSpace member institutions to meet and share information with each other and the program team about how they?ve been using ArchivesSpace, whether they?ve been using it for 10 years or 10 months. To that end, everyone attending the in-person meeting is strongly encouraged to consider submitting a proposal. Brief 15-20 minute sessions showing off your organization?s implementation of ArchivesSpace, a tool or plug-in you?ve developed, a project your organization has undertaken or a new workflow you?ve developed are highly encouraged. There is a short Google form for proposals available at https://forms.gle/D8rpFY5PrVzp9cmW9. Proposals will be reviewed on a rolling basis. The last day that proposals will be accepted is July 7, 2023, and all notifications will be made by July 10, 2023. Please feel free to contact ArchivesSpace Community Engagement Coordinator Jessica Crouch (jessica.crouch at lyrasis.org) with questions. We look forward to seeing you in person or virtually and celebrating 10 years of ArchivesSpace. Jessica Dowd Crouch Community Engagement Coordinator for ArchivesSpace jessica.crouch at lyrasis.org [A picture containing text Description automatically generated] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 90654 bytes Desc: image001.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 357125 bytes Desc: image002.jpg URL: From benefiea at gvsu.edu Mon Jun 12 12:35:02 2023 From: benefiea at gvsu.edu (Annie Benefiel) Date: Mon, 12 Jun 2023 16:35:02 +0000 Subject: [Archivesspace_small_archives_users_group] Report on ArchivesSpace Governance Board 4th Quarter Meeting Message-ID: Dear ArchivesSpace members: I am writing to report on the ArchivesSpace Governance Board 4th Quarter meeting, which was held virtually on May 10. We heard updates and discussed the following topics: * An update from John Wilkin, from his unique perspective as former Founding Partner of ArchivesSpace and now CEO of our organizational home, Lyrasis. He highlighted areas of focus for Lyrasis, including improving hosting services. He also proposed a change in status for the organizational home representative to the board from voting member to ex officio member to avoid the appearance of conflicts of interest. A revision to the bylaws reflecting this change was later proposed and approved by the Board via email. * An operations report that highlighted a recent training aimed at users outside the U.S. and the introduction of the new Consortium Provider program. * The continued excellent work of TAC and UAC, including the active participation of different sub-teams in the Virtual Member Forum. * The success of this year's community session, held in conjunction with the Virtual Member Forum. * An update on the Nominating Committee's progress in identifying people for openings on the Councils and Governance Board for FY23-24. The board later approved appointments to TAC and UAC, and an election slate for open Governance Board positions via email. The board considered and approved a FY23-24 budget focused on the continued growth of the software while providing additional support for vital community engagement efforts. In response to concerns raised by a member institution about the ArchivesSpace Code of Conduct being used for a situation involving concerns received about a session at the Virtual Member Forum, the board considered both the incident and larger issues related to the Code of Conduct, discussion of harmful archival material, and commitment to diversity, equity, inclusion, and anti-racism. The board determined that further clarity is needed in the Code of Conduct, both in timelines for handling incidents and processes when there is unintended harm. The board also affirmed that being an inclusive community necessitates further discussion and agreement as a community about how discussing harmful archival materials or past practices is approached in ArchivesSpace spaces. In the coming months, the board will develop a framework for a community review of the Code of Conduct that creates space for dialogue across the community. More information will be forthcoming. As always, the Board welcomes your feedback. Feel free to reach out directly to me or to your elected representative. Best regards, Annie Annie Benefiel, Chair ArchivesSpace Governance Board University Archivist and Digital Collections Librarian University Libraries Pronouns: she/her/hers Grand Valley State University Seidman House Allendale, MI 49401 office: 616-331-8727 benefiea at gvsu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From Jessica.Crouch at lyrasis.org Wed Jun 28 09:27:05 2023 From: Jessica.Crouch at lyrasis.org (Jessica Crouch) Date: Wed, 28 Jun 2023 13:27:05 +0000 Subject: [Archivesspace_small_archives_users_group] Don't forget! Registration and session proposals now open for the 9th annual ArchivesSpace member forum In-Reply-To: References: Message-ID: [A picture containing text, screenshot, graphic design, fireworks Description automatically generated] Dear ArchivesSpace members, We are one month away from hosting our 9th Annual ArchivesSpace Member Forum in person in the Georgetown room of the Washington Hilton on July 26, 2023, from 9:00 AM - 12:30 PM. In addition to this in-person opportunity to meet, we will also be holding a virtual learning opportunity about new ArchivesSpace functionality on July 18, 2023. Registration is now open for both the in-person meeting and the pre-forum virtual workshop, though the schedule for the in-person meeting is still being developed. Just as in previous years, this will be a free opportunity for staff from ArchivesSpace member institutions to meet and share information with each other and the program team about all things ArchivesSpace. We are particularly excited to have as much community participation as possible in this forum since this year also marks the 10th year of ArchivesSpace! We hope that this year?s forum will be an opportunity for staff from ArchivesSpace member institutions to meet and share information with each other and the program team about how they?ve been using ArchivesSpace, whether they?ve been using it for 10 years or 10 months. To that end, everyone attending the in-person meeting is strongly encouraged to consider submitting a proposal. Brief 15-20 minute sessions showing off your organization?s implementation of ArchivesSpace, a tool or plug-in you?ve developed, a project your organization has undertaken or a new workflow you?ve developed are highly encouraged. There is a short Google form for proposals available at https://forms.gle/D8rpFY5PrVzp9cmW9. Proposals will be reviewed on a rolling basis. The last day that proposals will be accepted is July 7, 2023, and all notifications will be made by July 10, 2023. Please feel free to contact ArchivesSpace Community Engagement Coordinator Jessica Crouch (jessica.crouch at lyrasis.org) with questions. We look forward to seeing you in person or virtually and celebrating 10 years of ArchivesSpace. Jessica Dowd Crouch Community Engagement Coordinator for ArchivesSpace jessica.crouch at lyrasis.org [A picture containing text Description automatically generated] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 90654 bytes Desc: image001.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 357125 bytes Desc: image002.jpg URL: From Jessica.Crouch at lyrasis.org Fri Jun 30 10:35:13 2023 From: Jessica.Crouch at lyrasis.org (Jessica Crouch) Date: Fri, 30 Jun 2023 14:35:13 +0000 Subject: [Archivesspace_small_archives_users_group] ArchivesSpace Update - June 2023 In-Reply-To: References: Message-ID: [A picture containing text Description automatically generated] ArchivesSpace Update ? June 2023 Upcoming Schedule at a Glance: June 30: ArchivesSpace member match participants notified of their matches July 18: Virtual workshop for the 9th annual ArchivesSpace Member Forum July 26: 9th Annual ArchivesSpace Member Forum in Washington, DC July 27-28: Stop by the ArchivesSpace table in the expo hall at SAA Development With v3.4.0 released, most of our development focus right now is on some larger infrastructure projects, including upgrades to JRuby, Rails, Bootstrap, and JQuery. We are also working on significant improvements to the Collection Organization area of the public interface. The next regular release of ArchivesSpace is projected for September. Register Now for the 9th Annual ArchivesSpace Member Forum We are thrilled to be holding our 9th Annual ArchivesSpace Member Forum in person in the Georgetown room of the Washington Hilton on July 26, 2023, from 9:00 AM - 12:30 PM. In addition to this in-person opportunity to meet, we will also be holding a virtual learning opportunity about new ArchivesSpace functionality on July 18, 2023. Registration is now open for both the in-person meeting and the pre-forum virtual workshop, though the schedule for the in-person meeting is still being developed. Just as in previous years, this will be a free opportunity for staff from ArchivesSpace member institutions to meet and share information with each other and the program team about all things ArchivesSpace. We are particularly excited to have as much community participation as possible in this forum since this year also marks the 10th year of ArchivesSpace! We hope that this year?s forum will be an opportunity for staff from ArchivesSpace member institutions to meet and share information with each other and the program team about how they?ve been using ArchivesSpace, whether they?ve been using it for 10 years or 10 months. To that end, everyone attending the in-person meeting is strongly encouraged to consider submitting a proposal. Brief 15-20 minute sessions showing off your organization?s implementation of ArchivesSpace, a tool or plug-in you?ve developed, a project your organization has undertaken or a new workflow you?ve developed are highly encouraged. There is a short Google form for proposals available at https://forms.gle/D8rpFY5PrVzp9cmW9. Proposals will be reviewed on a rolling basis. The last day that proposals will be accepted is July 7, 2023, and all notifications will be made by July 10, 2023. Please feel free to contact ArchivesSpace Community Engagement Coordinator Jessica Crouch (jessica.crouch at lyrasis.org) with questions. We look forward to seeing you in person or virtually and celebrating 10 years of ArchivesSpace. Match Notifications for the 2023/2024 Member Match Cohort Thank you to everyone who applied to participate in the 2023/2024 ArchivesSpace Member Match cohort. Applicants were notified of their matches on June 30. Announcing Newly Elected Members of the Governance Board We are pleased to announce the winners of the recent elections for representatives to the ArchivesSpace Governance Board for the Large, Medium, and Very Small membership Levels: Large level: Kate Crowe, University of Denver Medium level: Maggie Hughes, The Huntington Very Small level: Linda Hocking, Litchfield Historical Society The Very Small race was a tie, and, as per ArchivesSpace election custom, was decided by a coin flip. The newly elected members will serve terms from July 1, 2023-June 30, 2026. Thank you to everyone who ran or voted! More information about the ArchivesSpace Governance Board is on our website. Announcing New Appointments to the Advisory Councils We are pleased to announce the Governance Board has approved the following appointments to our two Advisory Councils. Technical Advisory Council (TAC) Diane Biunno, Rutgers University Jacqueline Devereaux Asaro, Vanderbilt University Alexander Duryee, New York Public Library Bonnie Gordon, Columbia University Brianna McLaughlin, Indiana University Michelle Paquette, Smith College User Advisory Council (UAC) Susannah Broyles, Texas State University Mattie Clear, Washington and Lee University Will Clements, Princeton University Kelly Francis Matthew Gorham, Yale University Ryan Lee, Brigham Young University Jaime Margalotti, University of Delaware Dillon Thomas, Virginia Commonwealth University Ashley Williams, Hagley Museum and Library The new appointees will serve terms from July 1, 2023-June 30, 2026. Thanks to everyone who nominated themselves or others, and to this year?s Nominating Committee for putting together a great slate of appointees. More information about our Advisory Councils is on our website. Thank You to Departing Governance Board and Advisory Council Members With new people coming on we also have to say good-bye to some long-serving members of our Governance groups. Thank you and fond farewell to Board members Gordon Daines (6 years), Nick Zmijewski (6 years), and Sean Quimby (4 years), for their leadership during a tumultuous time for the world beyond ArchivesSpace. We also give thanks and best wishes to our departing TAC and UAC members: Valerie Addonizio, Johanna Carll, Sarit Hand, Randy Kuehn, Dan Michelson, and Kevin Schlottmann. All of them served for 4 years and contributed in so many valuable ways. Their steady presence and support for the community has been much appreciated. While their roles may be changing, we look forward to continuing to work with these valued community members in new ways in the years to come. Registration Now Open for Fall 2023 ArchivesSpace Community-wide Trainings Registration is now open for our Fall community-wide trainings. To learn more about upcoming community-wide trainings or view information about past trainings, visit https://archivesspace.org/using-archivesspace/trainings. The next training offered this year will be a Basic Record Creation Overview. This training will be offered on September 13, 2023, from 1pm-4pm ET/10am-1pm PT. If you are interested in attending this training, you can register at https://www.lyrasis.org/ASpaceEventSeptember. Upon completing this workshop, attendees will understand how to navigate the ArchivesSpace Staff User Interface, view the ArchivesSpace Public User Interface, create accession records, create resource records, and create digital object records. Later in the fall will be a training on using the ArchivesSpace Accessions and Assessments modules. This training will be offered on October 11, 2023, from 1pm-4pm ET/10am-1pm PT. If you are interested in attending this training, you can register at https://www.lyrasis.org/ASpaceEventOctober. Upon completing this workshop, attendees will understand how to create and edit accession records, link related records to accession records, create assessments, edit assessment attributes in ArchivesSpace, and link assessments to related records. Both trainings assume a basic understanding of archival workflows and metadata formats as well as experience navigating the ArchivesSpace staff user interface. If you plan to attend our community-wide trainings without the required background, we encourage you to review the recorded ArchivesSpace basics training available on our Getting Started webpage. These trainings are open to anyone using or interested in ArchivesSpace but ArchivesSpace members are eligible for a discount. If you qualify for the member discount, you will need to reach out to ArchivesSpaceHome at lyrasis.org to receive a member promo code before registering. Membership Renewals for 2023-2024 ArchivesSpace is developed by and for the community that uses it, and strengthened by services and activities that support our community and connect us to one another. ArchivesSpace membership is our primary source of revenue and informs and sustains every aspect of the program, including software development, support and engagement. A special thanks to all of our members for all they do to make ArchivesSpace possible. Invoices for the 2023/2024 membership term were sent in May to the billing contact we have on file. If you have any questions, please reach out to ArchivesSpaceHome at lyrasis.org. We look forward to another year of working together. Membership Update We are excited to welcome our newest members to our community! Our new members since May 31st include: * Bates College, (Lewiston, ME) * Cincinnati Art Museum, (Cincinnati, OH) As of June 30, we have 478 General members, 18 Educational Program members, and 3 Registered Service Providers. Thank you to our current ArchivesSpace members for your contribution to the development and sustainability of the ArchivesSpace application. ArchivesSpace has a membership model to support the continued development of the application and user community and ArchivesSpace members are eligible for a variety of benefits. If you are interested in ArchivesSpace membership for your organization, email us at ArchivesSpaceHome at lyrasis.org. ________________________________ ArchivesSpace monthly updates provide news about ArchivesSpace community and program activities and are sent to our member listservs, the ArchivesSpace Google Group, and SAA?s Collection Management Section listserv, as well as being posted on the ArchivesSpace website. Please feel free to share this update with people you know who have an interest in ArchivesSpace but may not be on one of these lists. Jessica Dowd Crouch Community Engagement Coordinator for ArchivesSpace jessica.crouch at lyrasis.org [A picture containing text Description automatically generated] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 90654 bytes Desc: image003.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 71006 bytes Desc: image002.jpg URL: