From christine.dibella at lyrasis.org Mon May 10 12:26:19 2021 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Mon, 10 May 2021 16:26:19 +0000 Subject: [Archivesspace_small_archives_users_group] ArchivesSpace v3.0.0 now available Message-ID: ArchivesSpace is announcing the availability of v3.0.0. You can download it at https://github.com/archivesspace/archivesspace/releases/. This release centers around changes to the agents module of ArchivesSpace to make it more standards-compliant with EAC-CPF and the MARCXML format for authority data, enabling deeper and richer description of people, families, and corporate entities, their relationships to each other and their relationships to materials held outside ArchivesSpace. This work is the result of a community specification involving the participation of many users across the ArchivesSpace community, mostly notably Cory Nimer, Sue Luftschein, and Brad Westbrook. Through this work new fields and sub-records have been added to the agents schema, and staff and public interface views, imports, exports, and auxiliary functionality like agent merging have all been updated. There is also a new Light mode, which provides the option for users to continue to work with agent records in the staff interface in a pared down view that is similar to that of ArchivesSpace versions prior to this one. This release also contains improvements in some other areas of the application contributed by community developers and program team developers and contractors. While all are valuable, a few community contributions are of particular note: * For spreadsheet fans, the developers and archivists at Harvard University have contributed a spreadsheet feature focused on adding top containers and associated information to existing archival objects. With this feature, a user will download a file of archival objects for a resource, add top container information outside the application, and then import the information into the resource record, from the Load via Spreadsheet area. * There is a new Unpublish All feature, contributed by Nick Butler at the University of Cambridge. This feature allows for unpublishing everything in a resource or groups of archival objects within a resource and represents the conversion of this popular plugin to core code. * Hudson Molonglo developers James Bullen, Mark Triggs, and Payten Giles contributed additional performance, backend and staff interface improvements. These derived from work HM did for Queensland State Archives as part of a larger project. Thanks very much to all of our community members who contributed code for this release: Andrew Morrison, Blake Carver, Bobbi Fox, Brian Harrington, Corey Schmidt, Dave Mayo, Dee Dee Crema, Fred Reiss, James Bullen, Katie Amaral, Mark Triggs, Nick Butler, Noah Geraci, Payten Giles, Peter Heiner, and Steve Majewski. We were also pleased to work for the first time with contractors April Rieger and Braydon Justice of Notch8 on a small project. Program team members Lora Woodford, Mark Cooper, and Brian Hoffman wrote and reviewed extensive code and supervised the work of Manny Ramirez, our longtime contractor who devoted very substantial time to the expansion of the agents module. This is also the first release under Brian's supervision as our new Tech Lead. This release would, of course, not have been possible without the hard work of our community groups, including our Development Prioritization, Testing, Metadata Standards, Technical Documentation, and User Documentation sub-teams, the API Documentation Ad Hoc Working Group, and the Core Committers Group. We'd also like to thank the SNAC Technology Infrastructure Working Group for reviewing and testing the changes for EAC-CPF at various points along the way. Information on upgrading to a new version of ArchivesSpace is available at https://archivesspace.github.io/tech-docs/administration/upgrading.html. If you have any difficulties, please let us know. ArchivesSpace 3.0.0 has been a major undertaking and we appreciate everyone who has been involved along the way. Thanks to all for your help and support. Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 [ASpaceOrgHomeMedium] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 13904 bytes Desc: image001.jpg URL: From Jessica.Crouch at lyrasis.org Wed May 12 10:17:56 2021 From: Jessica.Crouch at lyrasis.org (Jessica Crouch) Date: Wed, 12 May 2021 14:17:56 +0000 Subject: [Archivesspace_small_archives_users_group] Webinar Reminder: Managing AV Materials in ArchivesSpace Message-ID: Dear ArchivesSpace users, There is still time to register for next week?s webinar on managing AV materials in ArchivesSpace. In this webinar, archivists working with audiovisual materials and ArchivesSpace will discuss how their shared experiences have led them to help and bolster one another?s work in ArchivesSpace and in managing AV materials. They?ll discuss the specific projects they have worked on to describe audiovisual materials in ArchivesSpace. First, Siobhan Hagan of the Mid-Atlantic Regional Moving Image Archive (MARMIA) will discuss the work of the Association of Moving Image Archivists? Regional Audiovisual Archives Committee overall and how this work has led to collaborative working relationships across the group. Next, Megan McShea will speak about her work creating the Archives of American Art?s Guidelines to Processing Collections with Audiovisual Material, and then how her perspective changed while working with MARMIA?s massive WJZ-TV Collection, where they are using ArchivesSpace to transform their inherited Word document videotape inventories into searchable, actionable collection description. Then, Jamie Marie Wagner of University of Colorado Boulder Libraries will speak about how she adapted the Guidelines to Processing Collections with Audiovisual Material for her institution, plus some specific challenges they have come across and tips and tricks for others. Finally, Hannah Wiatt Davis of Florida State University Libraries will speak about the process of migrating to ArchivesSpace, the subsequent cleanup of data, and their initial experimentations with the Assessment Module for AV materials. A Q&A will follow all presentations. Webinar Information: When: May 19, 2021 Time: 2:00 p.m. ? 3:00 p.m. ET (11:00 a.m. ? 12:00pm PT) Where: Zoom Registration: https://lyrasis.zoom.us/webinar/register/WN_Zp3vy-SZQTeWZV6qI_gh5Q This webinar will be recorded and made available on the ArchivesSpace YouTube channel. Presenter Information: Siobhan C. Hagan holds her M.A. in Moving Image Archiving and Preservation (MIAP) from NYU?s Tisch School of the Arts and has worked in a variety of collecting organizations throughout her career, including the UCLA Library, the National Aquarium, and the Smithsonian Institute. She is currently the Project Manager of the Memory Lab Network at the DC Public Library and is the Founder and CEO of the Mid-Atlantic Regional Moving Image Archive (MARMIA). She has been active as a member of the Association of Moving Image Archivists (AMIA): she is currently co-chair of the Local TV Task Force, co-chair of the Regional Audio-Visual Archives Committee, is a member of the Election Committee, and was an AMIA Director of the Board from 2015-2017. Megan McShea is an independent archivist in Baltimore, MD, currently focused on community archives, audiovisual archives, digitization planning, and digital asset management. Prior to that, she was the Audiovisual Archivist at the Archives of American Art, Smithsonian Institution. She is the author of AAA's Guidelines to Processing Collections with Audiovisual Material, and teaches the workshop Arrangement and Description of Audiovisual Materials for the Society of American Archivists. She currently serves on the board of the Mid-Atlantic Regional Moving Image Archive. Jamie Marie Wagner is the first dedicated Moving Image Archivist in the University of Colorado Boulder Libraries? Rare and Distinctive Collections. Since 2019, she has overseen the Libraries? archival film and video material, as well as collections related to Colorado media history and American experimental filmmaking. She holds an MA in Film and MLIS from the University of Wisconsin-Madison. She is currently the Rocky Mountain area representative to the AMIA Regional Audio-Visual Archives Committee and Continuing Education Coordinator for the Society of Rocky Mountain Archivists. Hannah Wiatt Davis is the Preservation Librarian at Florida State University Libraries, where she leads and directs collection management and preservation efforts in the Special Collections & Archives division. She also serves as the ArchivesSpace Technical Lead for FSU's six repositories, and is a founding member and chair of the Society of Florida Archivists ArchivesSpace Working Group. Who should attend: Anyone using or interested in using ArchivesSpace to manage their AV materials. Jessica Dowd Crouch Community Engagement Coordinator for ArchivesSpace jessica.crouch at lyrasis.org [page1image482511520] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 29062 bytes Desc: image001.jpg URL: From christine.dibella at lyrasis.org Thu May 13 09:50:20 2021 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Thu, 13 May 2021 13:50:20 +0000 Subject: [Archivesspace_small_archives_users_group] announcing the ArchivesSpace Diversity Partnership cohort Message-ID: Hello ArchivesSpace members, I am delighted to announce our inaugural cohort for the ArchivesSpace Diversity Partnership, a new program designed to offer support for implementing the ArchivesSpace application to institutions that are themselves or primarily serve communities currently underrepresented in the ArchivesSpace community. The five institutions are: Black Cultural Archives - a unique community archive based in the heart of Brixton, South London, that was established in 1981 to collect contemporary records of Black communities and seeks to transform the understanding of local, national and global Black history. Detroit Sound Conservancy - deliberately rooted in and informed by Detroit's community activism, a community-based archive that tells Detroit's story through the experiences of its musical people. Spelman College - a liberal arts college in Atlanta that is one of the only two remaining HBCUs founded to educate women of the African diaspora. In addition to being the official college repository, the Archives also documents women of the African Diaspora broadly, and houses the Audre Lorde and Toni Cade Bambara papers. Weeksville Heritage Center - a historic site, house museum, and cultural center in Brooklyn, New York, whose mission is to use education, the arts and a social justice lens to preserve, document and inspire engagement with the history of Weeksville, one of the largest free Black communities in pre-Civil War America. Xavier University of Louisiana - the only Catholic HBCU in the country, with historic collections that focus on Black history, New Orleans and Louisiana history, Black Catholics, and the Gulf Coast region, in addition to XULA institutional history. We were fortunate to receive many strong applications, from a fascinating group of archives and collecting institutions, which provided our review team with quite a challenge when putting together this relatively small cohort. I'd like to thank review team members Audra Eagle Yun of UC Irvine, Skyla Hearn of Cook County Historic Archives and Records Office, Lizeth Ram?rez of UCLA, and Brittany Newberry of Robert W. Woodruff Library, Atlanta University Center (who chaired the group), along with ArchivesSpace Community Engagement Coordinator Jessica Crouch, for all their hard work. We are excited to have such excellent partners in this new endeavor. These institutions will join our member community officially on July 1, but we are already working with them to make sure they have what they need to get started with the application and the community. Please join me in welcoming them to ArchivesSpace! All best, Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 [ASpaceOrgHomeMedium] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 13904 bytes Desc: image001.jpg URL: From Jessica.Crouch at lyrasis.org Wed May 19 09:56:12 2021 From: Jessica.Crouch at lyrasis.org (Jessica Crouch) Date: Wed, 19 May 2021 13:56:12 +0000 Subject: [Archivesspace_small_archives_users_group] Volunteer for the next ArchivesSpace annual forum planning team Message-ID: Dear ArchivesSpace Members, We are currently looking for volunteers for the working group to plan our seventh annual ArchivesSpace Annual Member Forum! Just as in previous years, this forum will be a free opportunity for staff from ArchivesSpace member institutions to meet and share information with each other and the program team about all things ArchivesSpace. While traditionally an in-person event, ArchivesSpace will be holding its seventh Annual Member Forum virtually. Although it will be held during the week of the Society of American Archivists Annual Meeting as in previous years, the Member Forum is not part of SAA and does not require registration for the SAA Annual Meeting. This free event is a chance for ArchivesSpace members to come together to highlight the work they are doing in ArchivesSpace, show off new plugins or tools they?ve developed, and attend discussions and trainings on a variety of topics. All community members are welcome to volunteer for this working group. We will schedule meetings and the forum itself in ways that allow for participation across time zones. If you would like to volunteer, please respond by June 14, 2021. And if you have any questions, contact Jessica at jessica.crouch at lyrasis.org. We look forward to another great event, with your help! Jessica Dowd Crouch Community Engagement Coordinator for ArchivesSpace jessica.crouch at lyrasis.org [page1image482511520] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 29061 bytes Desc: image001.jpg URL: From Jessica.Crouch at lyrasis.org Mon May 24 12:06:38 2021 From: Jessica.Crouch at lyrasis.org (Jessica Crouch) Date: Mon, 24 May 2021 16:06:38 +0000 Subject: [Archivesspace_small_archives_users_group] Registration now open: ArchivesSpace Digital Objects Training, June 16, 2021 Message-ID: Dear ArchivesSpace users, Registration is now open for the three-hour ArchivesSpace Digital Objects Module workshop on June 16, 2021, from 12:00pm-3:00pm ET/9:00am-12:00pm PT. During this workshop, ArchivesSpace trainer Brittany Newberry will cover using digital objects in ArchivesSpace, including a functional overview of the Digital Objects module, how to create both simple and complex digital objects, and importing and exporting digital objects. Attendees are expected to have experience with ArchivesSpace or to have completed the ArchivesSpace Basics training. A copy of the agenda is linked below. ArchivesSpace Digital Objects Module Training (agenda) Date: June 16, 2021 Time: 12:00pm-3:00pm ET / 9:00am-12:00pm PT Trainer: Brittany Newberry (Atlanta University Center) Registration: https://lyrasis.zoom.us/webinar/register/WN_mTY8SRxsQviLx92mEqh7XQ For the first 48 hours, registration will be open to individuals associated with ArchivesSpace member institutions only. To register during this time, you must use an institutional email address associated with an ArchivesSpace member institution. Registrations using personal email addresses and addresses associated with non-member institutions will not be accepted. After 48 hours, any remaining registrations will be made available to all ArchivesSpace users. In order to make training available to as many organizations and users as possible, registration will be limited to three (3) attendees per organization for virtual trainings. All community-wide virtual trainings will be recorded. These recordings will be made available via the ArchivesSpace website and YouTube channel. You do not need to register for the training to have access to the recordings. Over the next year, the Trainers Corps will offer regularly scheduled workshops and office hours covering a variety of topics on all things ArchivesSpace. These virtual, community-wide trainings will be part of a 12-month pilot project by the Trainers Corps to assess community interest and training needs. Registration for each training will be separate and registration will open closer to each training date. Information about this training program is available at https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2331148319/ArchivesSpace+Community-Wide+Virtual+Training. Jessica Dowd Crouch Community Engagement Coordinator for ArchivesSpace jessica.crouch at lyrasis.org [page1image482511520] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 29063 bytes Desc: image001.jpg URL: From zmijewski at industrialarchives.org Tue May 25 09:54:13 2021 From: zmijewski at industrialarchives.org (Nicholas Zmijewski) Date: Tue, 25 May 2021 13:54:13 +0000 Subject: [Archivesspace_small_archives_users_group] 4th Quarter ArchivesSpace Board Report Message-ID: <2384a4bcb9934106a5db180eceb451fe@industrialarchives.org> Dear ArchivesSpace members, I am writing to report on the ArchivesSpace Governance Board 4th Quarter meeting, a virtual meeting that was conducted on May 11th. We reviewed: * an operations report which highlighted the strong interest from the community in the ArchivesSpace Diversity Partnership program * updates on the Nominating Committee's work in identifying candidates for election and appointment to the board and Councils * the continued excellent work of TAC and UAC The board continues to discuss DEIA efforts among board member institutions and ways governance can work toward a more diverse and inclusive community. The board is pleased to continue to support and advance ideas that came out of the community's discussions last year. The board approved: * FY21-22 budget focused on supporting the continued growth of the software and community engagement efforts * A three-year pilot program offering leadership training for TAC and UAC participants * Updating the bylaws to shift council terms from two to three-year terms to enable momentum and knowledge flow. It enables those seeking a second term to step into leadership roles. The updated bylaws are available at https://archivesspace.org/wp-content/uploads/2021/04/ASpaceBylawsRevApproved20210405.pdf We recognized the election of Annie Benefiel, University Archivist and Digital Collections Librarian from Grand Valley State University, representing the medium membership level, to serve as the ArchivesSpace Governance Vice Chair effective July 1, 2021. She will then serve as Chair effective July 1, 2022. We are sad to see John Wilkin's time on the board on behalf of University of Illinois, Urbana-Champaign come to an end. In his honor the board unanimously approved the following resolution: Resolution for John Wilkin The ArchivesSpace Governance Board of Governors wishes to recognize the outstanding contributions of John Wilkin to ArchivesSpace; Whereas, John Wilkin has played a leading role in the governance of the ArchivesSpace software and the ArchivesSpace community; Whereas John Wilkin has represented the University of Illinois at Urbana-Champaign as a partner on the ArchivesSpace Governance Board with unstinting dedication and outstanding participation since 2013; Whereas John Wilkin has been a tireless and wise contributor to ArchivesSpace and its Governance Board, including serving as Governance Board Chair and chairing the Nominating Committee; Be it Resolved that the ArchivesSpace Governance Board expresses its deepest appreciation to John Wilkin for the exceptional role he has played in sustaining the ArchivesSpace community. This will be my last message to the community as Board Chair as my one-year term ends June 30, 2021. I have been privileged to serve in this role. Sean Quimby from the University of Pennsylvania will serve as the next Governance Board Chair effective July 1. Thank you Sean! As we look ahead to a new membership year, I am excited to see the program continue to grow and foster an even stronger sense of community among a growing group of users. The Board welcomes your communications and comments on anything mentioned here, or anything else related to ArchivesSpace that is of concern or interest to you. Kind regards, Nick Zmijewski -------------- next part -------------- An HTML attachment was scrubbed... URL: From Jessica.Crouch at lyrasis.org Wed May 26 12:07:57 2021 From: Jessica.Crouch at lyrasis.org (Jessica Crouch) Date: Wed, 26 May 2021 16:07:57 +0000 Subject: [Archivesspace_small_archives_users_group] Registration now open: ArchivesSpace Digital Objects Training, June 16, 2021 In-Reply-To: References: Message-ID: <39E0ED7B-C2E7-45E5-B633-4B3ADA80B424@lyrasis.org> Dear ArchivesSpace users, Registration is open for a three-hour ArchivesSpace Digital Objects Module workshop on June 16, 2021, from 12:00pm-3:00pm ET/9:00am-12:00pm PT. During this workshop, ArchivesSpace trainer Brittany Newberry will cover using digital objects in ArchivesSpace, including a functional overview of the Digital Objects module, how to create both simple and complex digital objects, and importing and exporting digital objects. Attendees are expected to have experience with ArchivesSpace or to have completed the ArchivesSpace Basics training. A copy of the agenda is linked below. ArchivesSpace Digital Objects Module Training (agenda) Date: June 16, 2021 Time: 12:00pm-3:00pm ET / 9:00am-12:00pm PT Trainer: Brittany Newberry (Atlanta University Center) Registration: https://lyrasis.zoom.us/webinar/register/WN_mTY8SRxsQviLx92mEqh7XQ In order to make training available to as many organizations and users as possible, registration will be limited to three (3) attendees per organization for virtual trainings. All community-wide virtual trainings will be recorded. These recordings will be made available via the ArchivesSpace website and YouTube channel. You do not need to register for the training to have access to the recordings. Over the next year, the Trainers Corps will offer regularly scheduled workshops and office hours covering a variety of topics on all things ArchivesSpace. These virtual, community-wide trainings will be part of a 12-month pilot project by the Trainers Corps to assess community interest and training needs. Registration for each training will be separate and registration will open closer to each training date. Information about this training program is available at https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2331148319/ArchivesSpace+Community-Wide+Virtual+Training. Jessica Dowd Crouch Community Engagement Coordinator for ArchivesSpace jessica.crouch at lyrasis.org [page1image482511520] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 29064 bytes Desc: image001.jpg URL: From Jessica.Crouch at lyrasis.org Thu May 27 12:03:09 2021 From: Jessica.Crouch at lyrasis.org (Jessica Crouch) Date: Thu, 27 May 2021 16:03:09 +0000 Subject: [Archivesspace_small_archives_users_group] Webinar Announcement: Making the most of the ArchivesSpace Classifications Module and Library of Congress Subject Headings at the University of Oregon Message-ID: <359D886B-1BB6-4C91-B209-6CFBC2AFEDAD@lyrasis.org> Dear ArchivesSpace users, ArchivesSpace will be offering a webinar on making the most of the ArchivesSpace classifications module and Library of Congress Subject Headings at the University of Oregon. In this webinar, Liliya Benz and Alex Bisio of University of Oregon will discuss their initiative to create interactive, browsable subject guides for new reference staff and patrons by making use of the classifications module in ArchivesSpace. When: June 30, 2021 Time: 2:00 p.m. ? 3:00 p.m. ET (11:00 a.m. ? 12:00 p.m. PT) Where: Zoom Registration: https://lyrasis.zoom.us/webinar/register/WN_9vyoqxiySM-UnKuHCnfexA This webinar will be recorded and made available on the ArchivesSpace YouTube channel. Webinar description: In March 2020, processing archivists in Special Collections and University Archives (SCUA) at the University of Oregon Libraries began experimenting with the Classifications module in ArchivesSpace, seeking a way to create interactive, browsable subject guides for new reference staff and patrons. Using existing controlled vocabulary in SCUA?s MARC records, processing archivists employed data exploration tools in OpenRefine (formerly GoogleRefine) to collate collections into subject areas based on Library of Congress Classifications. Using OpenRefine and additional subject analysis of the collections, processing archivists were able to create comprehensive lists of SCUA?s collections by subjects represented. These lists could then be uploaded into ArchivesSpace Classifications, giving staff and patrons a tool to browse archival collections as they would books on a shelf in the general stacks of the university library. This webinar will explore the MARC-to-Classifications workflow in OpenRefine, as well as subject analysis methods used to assign both classifications and subclassifications based on numerical collection data. Classification Web, the primary tool used for subject analysis and classification, will be juxtaposed with other open-access tools in the hope that institutions may replicate aspects of the project regardless of subscription-based resources. Highlighted resources used for subject analysis will include Library of Congress Classification Web (subscription-based), Library of Congress Authorities (open access), and the Library of Congress Classification Outline (open access). A Q&A will follow. Presenter Information: Liliya Benz is the Special Projects Processing Archivist for Special Collections and University Archives at the University of Oregon. She received her Bachelor of Arts in applied mathematics from the University of Oregon and her Master of Library Science with a concentration in archives studies from Emporia State University. Alex Bisio (she/her/hers) is the Lead Processing Archivist in Special Collections and University Archives at the University of Oregon Libraries. She earned her MSLIS in Archives Management and MA in American History from Simmons College, and her BA in American History from Santa Clara University. Before joining SCUA at the University of Oregon, she served as the Associate Archivist of the Jesuit Archives: Central United States in Saint Louis, Missouri, and the Archivist for the Critical Theory Archive at the University of California, Irvine. Who should attend: Anyone using or interested in using the ArchivesSpace Classifications module. Jessica Dowd Crouch Community Engagement Coordinator for ArchivesSpace jessica.crouch at lyrasis.org [page1image482511520] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 29065 bytes Desc: image001.jpg URL: From christine.dibella at lyrasis.org Thu May 27 16:33:58 2021 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Thu, 27 May 2021 20:33:58 +0000 Subject: [Archivesspace_small_archives_users_group] updated and simplified ArchivesSpace roadmap Message-ID: Hello ArchivesSpace members, We have published a new, simplified roadmap related to development for the ArchivesSpace application at https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2634973195/Roadmap. This new version highlights work currently scheduled for the next 12 months. It also mentions priorities that are not currently scheduled for the time period but that could shift if additional resources or community partners are identified. In general, the roadmap indicates large areas of development focus, while JIRA provides details on individual bug fixes and features requested by the community. GitHub contains details on the actual code used to implement these and to maintain the application overall. We are aiming to put releases out three times a year, though we may have occasional additional releases in between larger ones to address specific issues (for example, to address the agent contact note migration issue in 3.0.0 identified earlier this week). As a release approaches we will provide more specific details about the work it will contain. The roadmap will be updated as releases come out or significant changes take place. If the last year and a half have shown us anything (if for some reason we didn't know this already), it's that it's very hard to predict what will happen, despite best laid plans. This roadmap is our best estimation based on what we know now, and we hope it will be helpful for community members as you also make plans. Please get in touch if you have questions or suggestions and thank you for your ongoing support and participation. Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 [ASpaceOrgHomeMedium] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 13904 bytes Desc: image001.jpg URL: From Jessica.Crouch at lyrasis.org Fri May 28 09:45:05 2021 From: Jessica.Crouch at lyrasis.org (Jessica Crouch) Date: Fri, 28 May 2021 13:45:05 +0000 Subject: [Archivesspace_small_archives_users_group] ArchivesSpace Update - May 2021 Message-ID: <7091F031-2FEE-432E-BFC7-9F30211B4808@lyrasis.org> [cid:image001.jpg at 01D753A6.2311E1D0] ArchivesSpace Update ? May 2021 Development ArchivesSpace is announcing the availability of v3.0.0, with a caveat. Due to an issue with the migration of Agent Contact Notes during upgrades, we are asking people to pause upgrades for a short time. We will be putting out a 3.0.1 release that fixes this issue in early June. ArchivesSpace 3.0.0 (and its upcoming sibling 3.0.1) centers around changes to the agents module of ArchivesSpace to make it more standards-compliant with EAC-CPF and the MARCXML format for authority data, enabling deeper and richer description of people, families, and corporate entities, their relationships to each other and their relationships to materials held outside ArchivesSpace. This work is the result of a community specification involving the participation of many users across the ArchivesSpace community, mostly notably Cory Nimer, Sue Luftschein, and Brad Westbrook. Through this work new fields and sub-records have been added to the agents schema, and staff and public interface views, imports, exports, and auxiliary functionality like agent merging have all been updated. There is also a new Light mode, which provides the option for users to continue to work with agent records in the staff interface in a pared down view that is similar to that of ArchivesSpace versions prior to this one. This release also contains improvements in some other areas of the application contributed by community developers and program team developers and contractors. While all are valuable, a few community contributions are of particular note: * For spreadsheet fans, the developers and archivists at Harvard University have contributed a spreadsheet feature focused on adding top containers and associated information to existing archival objects. With this feature, a user will download a file of archival objects for a resource, add top container information outside the application, and then import the information into the resource record, from the Load via Spreadsheet area. * There is a new Unpublish All feature, contributed by Nick Butler at the University of Cambridge. This feature allows for unpublishing everything in a resource or groups of archival objects within a resource and represents the conversion of this popular plugin to core code. * Hudson Molonglo developers James Bullen, Mark Triggs, and Payten Giles contributed additional performance, backend and staff interface improvements. These derived from work HM did for Queensland State Archives as part of a larger project. Thanks very much to all of our community members who contributed code for this release: Andrew Morrison, Blake Carver, Bobbi Fox, Brian Harrington, Corey Schmidt, Dave Mayo, Dee Dee Crema, Fred Reiss, James Bullen, Katie Amaral, Mark Triggs, Nick Butler, Noah Geraci, Payten Giles, Peter Heiner, and Steve Majewski. We were also pleased to work for the first time with contractors April Rieger and Braydon Justice of Notch8 on a small project. Program team members Lora Woodford, Mark Cooper, and Brian Hoffman wrote and reviewed extensive code and supervised the work of Manny Rodriguez, our longtime contractor who devoted very substantial time to the expansion of the agents module. This is also the first release under Brian?s supervision as our new Tech Lead. This release would, of course, not have been possible without the hard work of our community groups, including our Development Prioritization, Testing, Metadata Standards, Technical Documentation, and User Documentation sub-teams, the API Documentation Ad Hoc Working Group, and the Core Committers Group. We?d also like to thank the SNAC Technology Infrastructure Working Group for reviewing and testing the changes for EAC-CPF at various points along the way. ArchivesSpace 3.0.0 was a major undertaking and we appreciate everyone who has been involved along the way. Thanks to all for your help and support. We have published an updated and simplified roadmap related to development for the ArchivesSpace application at https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2634973195/Roadmap. This new version highlights work currently scheduled for the next 12 months. It also mentions priorities that are not currently scheduled for the time period but that could shift if additional resources or community partners are identified. We are aiming to put releases out three times a year, though we may have occasional additional releases in between larger ones to address specific issues (for example, to address the agent contact note migration issue in 3.0.0 mentioned above). As a release approaches we will provide more specific details about the work it will contain. The roadmap will be updated as releases come out or significant changes take place. Membership Renewals ArchivesSpace is developed by and for the community that uses it, and strengthened by services and activities that support our community and connect us to one another. As we get close to the end of another membership year, we want to give a special thanks to all of the institutions that have joined us as members. ArchivesSpace membership is our primary source of revenue and informs and sustains every aspect of the program, including software development, support and engagement. Thanks for all that your support makes possible. ArchivesSpace membership renewals for 2021-2022 are currently being sent to all current members. If you have any questions, or if you would like to join as a new member for the 2021-2022 membership year, please let us know at ArchivesSpaceHome at lyrasis.org. We look forward to another year working together. Announcing the ArchivesSpace Diversity Partnership Cohort We are delighted to announce our inaugural cohort for the ArchivesSpace Diversity Partnership, a new program designed to offer support for implementing the ArchivesSpace application to institutions that are themselves or primarily serve communities currently underrepresented in the ArchivesSpace community. The five institutions are: Black Cultural Archives ? a unique community archive based in the heart of Brixton, South London, that was established in 1981 to collect contemporary records of Black communities and seeks to transform the understanding of local, national and global Black history. Detroit Sound Conservancy ? deliberately rooted in and informed by Detroit's community activism, a community-based archive that tells Detroit?s story through the experiences of its musical people. Spelman College ? a liberal arts college in Atlanta that is one of the only two remaining HBCUs founded to educate women of the African diaspora. In addition to being the official college repository, the Archives also documents women of the African Diaspora broadly, and houses the Audre Lorde and Toni Cade Bambara papers. Weeksville Heritage Center - a historic site, house museum, and cultural center in Brooklyn, New York, whose mission is to use education, the arts and a social justice lens to preserve, document and inspire engagement with the history of Weeksville, one of the largest free Black communities in pre-Civil War America. Xavier University of Louisiana ? the only Catholic HBCU in the country, with historic collections that focus on Black history, New Orleans and Louisiana history, Black Catholics, and the Gulf Coast region, in addition to XULA institutional history. We were fortunate to receive many strong applications, from a fascinating group of archives and collecting institutions, which provided our review team with quite a challenge when putting together this relatively small cohort. I'd like to thank review team members Audra Eagle Yun of UC Irvine, Skyla Hearn of Cook County Historic Archives and Records Office, Lizeth Ram?rez of UCLA, and Brittany Newberry of Robert W. Woodruff Library, Atlanta University Center (who chaired the group), along with ArchivesSpace Community Engagement Coordinator Jessica Crouch, for all their hard work. We are excited to have such excellent partners in this new endeavor. These institutions will join our member community officially on July 1, but we are already working with them to make sure they have what they need to get started with the application and the community. Please join me in welcoming them to ArchivesSpace! Webinar Announcement: Making the Most of the ArchivesSpace Classifications Module and Library of Congress Subject Headings at the University of Oregon When: June 30, 2021 Time: 2:00 p.m. ? 3:00 p.m. ET (11:00 a.m. ? 12:00 p.m. PT) Where: Zoom Registration: https://lyrasis.zoom.us/webinar/register/WN_9vyoqxiySM-UnKuHCnfexA This webinar will be recorded and made available on the ArchivesSpace YouTube channel. Webinar description: In March 2020, processing archivists in Special Collections and University Archives (SCUA) at the University of Oregon Libraries began experimenting with the Classifications module in ArchivesSpace, seeking a way to create interactive, browsable subject guides for new reference staff and patrons. Using existing controlled vocabulary in SCUA?s MARC records, processing archivists employed data exploration tools in OpenRefine (formerly GoogleRefine) to collate collections into subject areas based on Library of Congress Classifications. Using OpenRefine and additional subject analysis of the collections, processing archivists were able to create comprehensive lists of SCUA?s collections by subjects represented. These lists could then be uploaded into ArchivesSpace Classifications, giving staff and patrons a tool to browse archival collections as they would books on a shelf in the general stacks of the university library. This webinar will explore the MARC-to-Classifications workflow in OpenRefine, as well as subject analysis methods used to assign both classifications and subclassifications based on numerical collection data. Classification Web, the primary tool used for subject analysis and classification, will be juxtaposed with other open-access tools in the hope that institutions may replicate aspects of the project regardless of subscription-based resources. Highlighted resources used for subject analysis will include Library of Congress Classification Web (subscription-based), Library of Congress Authorities (open access), and the Library of Congress Classification Outline (open access). A Q&A will follow. Presenter Information: Liliya Benz is the Special Projects Processing Archivist for Special Collections and University Archives at the University of Oregon. She received her Bachelor of Arts in applied mathematics from the University of Oregon and her Master of Library Science with a concentration in archives studies from Emporia State University. Alex Bisio (she/her/hers) is the Lead Processing Archivist in Special Collections and University Archives at the University of Oregon Libraries. She earned her MSLIS in Archives Management and MA in American History from Simmons College, and her BA in American History from Santa Clara University. Before joining SCUA at the University of Oregon, she served as the Associate Archivist of the Jesuit Archives: Central United States in Saint Louis, Missouri, and the Archivist for the Critical Theory Archive at the University of California, Irvine. Who should attend: Anyone using or interested in using the ArchivesSpace Classifications module. Training Announcements Thank you to trainers Nancy Enneking and Noah Huffman as well as everyone who participated in the 4-session ArchivesSpace basics training held on May 11, 13, 18, and 20. Recordings of this training are now available, linked from our community-wide training page. Registration is currently full for the upcoming Digital Objects training on June 16, 2021. A waitlist is available at https://forms.gle/tekMM63cdkcjeKAt9 Information about this ArchivesSpace community-wide training program, is available at https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2331148319/ArchivesSpace+Community-Wide+Virtual+Training. Webinar Recording Available: Managing AV Materials in ArchivesSpace Thank you to everyone who attended our most recent webinar on managing AV materials in ArchivesSpace. In this webinar, archivists working with audiovisual materials and ArchivesSpace discussed how their shared experiences have led them to help and bolster one another?s work in ArchivesSpace and in managing audiovisual materials. They also discussed the specific projects they have worked on to describe audiovisual materials in ArchivesSpace. To watch the recording of this webinar, visit https://archivesspace.org/archives/6901. Volunteer for the ArchivesSpace Member Forum Planning Team We are currently looking for volunteers for the working group to plan our seventh annual ArchivesSpace Annual Member Forum! Just as in previous years, this forum will be a free opportunity for staff from ArchivesSpace member institutions to meet and share information with each other and the program team about all things ArchivesSpace. While traditionally an in-person event, ArchivesSpace will be holding its seventh Annual Member Forum virtually. Although it will be held during the week of the Society of American Archivists Annual Meeting as in previous years, the Member Forum is not part of SAA and does not require registration for the SAA Annual Meeting. This free event is a chance for ArchivesSpace members to come together to highlight the work they are doing in ArchivesSpace, show off new plugins or tools they?ve developed, and attend discussions and trainings on a variety of topics. All community members are welcome to volunteer for this working group. We will schedule meetings and the forum itself in ways that allow for participation across time zones. If you would like to volunteer, please respond by June 14, 2021. And if you have any questions, contact Jessica at jessica.crouch at lyrasis.org. We look forward to another great event, with your help! Membership Update We are excited to welcome our newest members to our community! Our new members since April 30 include: * Arkansas State Archives (Little Rock, AR) * Brooklyn Public Library (Brooklyn, NY) * Detroit Sound Conservancy (Detroit, MI) * McKendree University (Lebanon, IL) * Our Lady of the Lake University (San Antonio, TX) * San Joaquin Delta College (Stockton, CA) * Talladega College (Talladega, AL) * Virginia Baptist Historical Society (Richmond, VA) * Xavier University of Louisiana (New Orleans, LA) As of May 28, we have 434 General members, 21 Educational Program members, and 3 Registered Service Providers. If you are interested in your institution becoming a member of ArchivesSpace, please email us at ArchivesSpaceHome at lyrasis.org for more information. ________________________________ ArchivesSpace monthly updates provide news about ArchivesSpace community and program activities and are sent to our member listservs, the ArchivesSpace Google Group, and SAA?s Collection Management Section listserv, as well as being posted on the ArchivesSpace website. Please feel free to share this update with people you know who have an interest in ArchivesSpace but may not be on one of these lists. Jessica Dowd Crouch Community Engagement Coordinator for ArchivesSpace jessica.crouch at lyrasis.org [page1image482511520] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... 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