From christine.dibella at lyrasis.org Mon Mar 1 10:36:35 2021 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Mon, 1 Mar 2021 15:36:35 +0000 Subject: [Archivesspace_small_archives_users_group] ArchivesSpace Diversity Partnership: March 15 deadline approaching Message-ID: (Please share widely and with anyone you think may be interested) The deadline to apply for the ArchivesSpace Diversity Partnership is coming up on March 15. More information about the program is below. Please reach out to us at ArchivesSpaceHome at lyrasis.org if you have any questions. -- The ArchivesSpace Diversity Partnership is a new program that offers support for implementing the ArchivesSpace application to institutions that are themselves or primarily serve communities underrepresented in the ArchivesSpace community. Participating organizations will receive, at no cost to them, ArchivesSpace membership, hosting with a Registered Service Provider, training, and user and technical support for the duration of a three-year term. Eligible organizations include: * academic Minority-Serving Institutions such as Historically Black Colleges and Universities (HBCUs), Hispanic Serving Institutions (HSIs), and Tribal Colleges and Universities * non-profit or community archives primarily run by or serving BIPOC (Black, Indigenous, and People of Color) * tribal archives To be eligible for this new program, organizations cannot already be ArchivesSpace members or current hosting clients of any ArchivesSpace provider. This program will launch with a small cohort of institutions on July 1, 2021. The three-year term will conclude on June 30, 2024. More information about the ArchivesSpace Diversity Partnership, including information about how to apply, is available at https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2049998863/ArchivesSpace+Diversity+Partnership. We also held an informational webinar outlining the program and the application process last month. The recording is available on our YouTube channel at https://youtu.be/B3SOgG4zThM. The deadline to submit an application for the program is March 15. Members of the planning group are happy to answer questions or discuss potential applicant's situations at any time. Please contact us at ArchivesSpaceHome at lyrasis.org. We really appreciate the interest in the program and look forward to receiving some great applications! Sent on behalf of the Planning Group Jessica Crouch, ArchivesSpace Community Engagement Coordinator Christine Di Bella, ArchivesSpace Program Manager Brittany Newberry, Atlanta University Center and ArchivesSpace User Advisory Council Chair Sean Quimby, University of Pennsylvania and ArchivesSpace Governance Board Vice Chair -------------- next part -------------- An HTML attachment was scrubbed... URL: From Jessica.Crouch at lyrasis.org Mon Mar 1 15:03:39 2021 From: Jessica.Crouch at lyrasis.org (Jessica Crouch) Date: Mon, 1 Mar 2021 20:03:39 +0000 Subject: [Archivesspace_small_archives_users_group] Webinar Announcement: ArchivesSpace Member Match Program Informational Webinar Message-ID: ArchivesSpace is pleased to announce the ArchivesSpace Member Match program. The Member Match program is a new initiative to engage the ArchivesSpace membership community in peer-to-peer support between ArchivesSpace members. For one, year-long term, Member Match participants will be matched with a member with whom they can receive and offer professional insight, advice, and comradery. The program will also offer participants the opportunity to engage in exclusive events and enlightening discussions about ArchivesSpace and its active user community. In this webinar, members of the ArchivesSpace Member Engagement sub-team will discuss the program and answer questions from potential participants and others interested in the program. More information about the ArchivesSpace Member Match program is available at https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2198568994/ArchivesSpace+Member+Match+Program. A recording of this webinar will be made available on the ArchivesSpace YouTube channel. When: March 10, 2021 Time: 2:00 p.m. ? 3:00 p.m. ET (11:00 a.m. ? 12:00pm PT) Where: Zoom Registration: https://lyrasis.zoom.us/webinar/register/WN_ZqjF2XKXTaqBFQbeITClHA In order to provide a secure webinar experience and ensure adequate space in our Zoom environment, registration is now required for our webinars. Our webinars continue to be free and open to anyone using or interested in ArchivesSpace. Who should attend: Anyone interested in the ArchivesSpace Member Match program or in becoming more involved in the ArchivesSpace Member community. Jessica Dowd Crouch Community Engagement Coordinator for ArchivesSpace jessica.crouch at lyrasis.org [page1image482511520] -------------- next part -------------- An HTML attachment was scrubbed... URL: From Jessica.Crouch at lyrasis.org Wed Mar 3 12:51:21 2021 From: Jessica.Crouch at lyrasis.org (Jessica Crouch) Date: Wed, 3 Mar 2021 17:51:21 +0000 Subject: [Archivesspace_small_archives_users_group] CollectionSpace (LYRASIS) webinar announcement: Data Migrations Discussion Message-ID: <37FAB6A1-97FD-4B4B-9536-EB87E47DBAB8@lyrasis.org> [Posted on behalf of our colleague Linda Colet at LYRASIS. Please contact Linda at linda.colet at lyrasis.org for more information] Community Collections Spotlight: Data Migrations Discussion Data migrations can be intimidating for everyone, but there are ways to think about and organize them that can make them more likely to succeed. This discussion session will feature two panelists: Jeremy Katz from the Breman Museum, who recently completed a collections management system migration, and Kristina Spurgin, data migration specialist at LYRASIS. Jeremy will speak about the process from the perspective of a museum professional, including highlighting the methods and practices that worked best during the Breman?s migration. Kristina has worked with a wide variety of data and systems during her career and will speak more broadly about some of the challenges and potential pitfalls of data migrations, as well as strategies she has employed to make the process more transparent, auditable, and safe. Speakers: Kristina Spurgin, Data Migration Specialist, LYRASIS and Jeremy R Katz, Senior Director, Archives, the Breman Date & Time: March 4, 2021, 1:00 - 2:30 PM EST Register at: https://www.lyrasis.org/Content/Pages/Event-Details.aspx?Eid=4E684E81-4436-EB11-80ED-00155DE5EC03 Jessica Dowd Crouch Community Engagement Coordinator for ArchivesSpace jessica.crouch at lyrasis.org [page1image482511520] -------------- next part -------------- An HTML attachment was scrubbed... URL: From Jessica.Crouch at lyrasis.org Mon Mar 8 09:46:31 2021 From: Jessica.Crouch at lyrasis.org (Jessica Crouch) Date: Mon, 8 Mar 2021 14:46:31 +0000 Subject: [Archivesspace_small_archives_users_group] Reminder - Webinar this Wednesday: ArchivesSpace Member Match Program Informational Webinar Message-ID: <4CD4121F-9BAA-496F-BBA0-6C559E602EF8@lyrasis.org> ArchivesSpace is pleased to announce the ArchivesSpace Member Match program. The Member Match program is a new initiative to engage the ArchivesSpace membership community in peer-to-peer support between ArchivesSpace members. For one, year-long term, Member Match participants will be matched with a member with whom they can receive and offer professional insight, advice, and comradery. The program will also offer participants the opportunity to engage in exclusive events and enlightening discussions about ArchivesSpace and its active user community. In this webinar, members of the ArchivesSpace Member Engagement sub-team will discuss the program and answer questions from potential participants and others interested in the program. More information about the ArchivesSpace Member Match program is available at https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2198568994/ArchivesSpace+Member+Match+Program. A recording of this webinar will be made available on the ArchivesSpace YouTube channel. When: March 10, 2021 Time: 2:00 p.m. ? 3:00 p.m. ET (11:00 a.m. ? 12:00pm PT) Where: Zoom Registration: https://lyrasis.zoom.us/webinar/register/WN_ZqjF2XKXTaqBFQbeITClHA In order to provide a secure webinar experience and ensure adequate space in our Zoom environment, registration is now required for our webinars. Our webinars continue to be free and open to anyone using or interested in ArchivesSpace. Who should attend: Anyone interested in the ArchivesSpace Member Match program or in becoming more involved in the ArchivesSpace Member community. Jessica Dowd Crouch Community Engagement Coordinator for ArchivesSpace jessica.crouch at lyrasis.org [page1image482511520] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 29061 bytes Desc: image001.jpg URL: From christine.dibella at lyrasis.org Fri Mar 12 11:25:29 2021 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Fri, 12 Mar 2021 16:25:29 +0000 Subject: [Archivesspace_small_archives_users_group] reminder: March 15 is last day to apply for ArchivesSpace Diversity Partnership Message-ID: (Please share widely and with anyone you think may be interested) A reminder that the last day to apply for the ArchivesSpace Diversity Partnership is Monday, March 15. More information about the program is below. Please reach out to us at ArchivesSpaceHome at lyrasis.org if you have any questions. Thanks to those who have applied already! -- The ArchivesSpace Diversity Partnership is a new program that offers support for implementing the ArchivesSpace application to institutions that are themselves or primarily serve communities underrepresented in the ArchivesSpace community. Participating organizations will receive, at no cost to them, ArchivesSpace membership, hosting with a Registered Service Provider, training, and user and technical support for the duration of a three-year term. Eligible organizations include: * academic Minority-Serving Institutions such as Historically Black Colleges and Universities (HBCUs), Hispanic Serving Institutions (HSIs), and Tribal Colleges and Universities * non-profit or community archives primarily run by or serving BIPOC (Black, Indigenous, and People of Color) * tribal archives To be eligible for this new program, organizations cannot already be ArchivesSpace members or current hosting clients of any ArchivesSpace provider. This program will launch with a small cohort of institutions on July 1, 2021. The three-year term will conclude on June 30, 2024. More information about the ArchivesSpace Diversity Partnership, including information about how to apply, is available at https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2049998863/ArchivesSpace+Diversity+Partnership. We also held an informational webinar outlining the program and the application process last month. The recording is available on our YouTube channel at https://youtu.be/B3SOgG4zThM. The deadline to submit an application for the program is March 15. Members of the planning group are happy to answer questions or discuss potential applicant's situations at any time. Please contact us at ArchivesSpaceHome at lyrasis.org. We really appreciate the interest in the program and look forward to receiving some great applications! Sent on behalf of the Planning Group Jessica Crouch, ArchivesSpace Community Engagement Coordinator Christine Di Bella, ArchivesSpace Program Manager Brittany Newberry, Atlanta University Center and ArchivesSpace User Advisory Council Chair Sean Quimby, University of Pennsylvania and ArchivesSpace Governance Board Vice Chair -------------- next part -------------- An HTML attachment was scrubbed... URL: From Jessica.Crouch at lyrasis.org Mon Mar 15 11:20:11 2021 From: Jessica.Crouch at lyrasis.org (Jessica Crouch) Date: Mon, 15 Mar 2021 15:20:11 +0000 Subject: [Archivesspace_small_archives_users_group] Register now for the 2021 ArchivesSpace Online Forum Message-ID: [A picture containing diagram Description automatically generated] There?s still time to register for the 3rd Annual ArchivesSpace Online Forum! Taking place March 29-31, 2021, our online forum will be a three-day event spanning a variety of time zones and ArchivesSpace experience levels. Anyone who uses ArchivesSpace or is interested in ArchivesSpace is welcome to attend. As in years past, this free event will include a mix of opportunities to share and learn from each other about many different aspects of ArchivesSpace. When: Presentations and breakout discussions will be held on March 29-30, 2021, from 4pm-8pm UTC, and all individuals using or interested in ArchivesSpace are welcome to attend some or all of the sessions on these days. Small workshops covering specific elements of the ArchivesSpace application will be offered at different times on March 30-31, 2021. These workshops are currently full. Where: All online via Zoom, with opportunities to join via computer or phone. Who Can Attend: Anyone using or interested in using ArchivesSpace. This is a free event but registration is required. Online registration: https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2146992129/ArchivesSpace+Online+Forum+2021 Registrations for each day of the Forum are separate. You will need to register for each day you are interested in attending to guarantee your spot. Registration for each activity is linked above the session in the agenda. Workshop attendance is limited and workshops are currently full. We anticipate recording many parts of the forum, but for it to be a success we will also need as many live participants as possible. We encourage you to dip in and out of the live program as much as you can. You will no doubt ?meet? a different set of colleagues each time. A special thanks to our Online Forum planning group for the tremendous work they?re doing to plan this forum. We?re looking forward to a great event, with your help! Please feel free to contact ArchivesSpace Community Engagement Coordinator Jessica Crouch (jessica.crouch at lyrasis.org) with questions. We look forward to seeing many of you there! Jessica Dowd Crouch Community Engagement Coordinator for ArchivesSpace jessica.crouch at lyrasis.org [page1image482511520] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 254329 bytes Desc: image001.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 29063 bytes Desc: image002.jpg URL: From Jessica.Crouch at lyrasis.org Tue Mar 16 12:31:51 2021 From: Jessica.Crouch at lyrasis.org (Jessica Crouch) Date: Tue, 16 Mar 2021 16:31:51 +0000 Subject: [Archivesspace_small_archives_users_group] Webinar Announcement: Implementing the Protocols for Native American Archival Materials at Northern Arizona University Message-ID: <0CFFE2A8-BA6F-46FA-9F3F-306AA60BC3D6@lyrasis.org> Dear ArchivesSpace users, ArchivesSpace will be offering a webinar on Implementing the Protocols for Native American Archival Materials at Northern Arizona University. In this webinar, Sam Meier, Cindy Summers, and Liz Garcia will discuss the ongoing efforts of Northern Arizona University?s Cline Library Special Collections and Archives to implement the Protocols for Native American Archival Materials; their vision for applying the Protocols to archival arrangement and description as well as rearrangement and redescription; logistical, technological, and resource issues with regards to updating legacy archival description in ArchivesSpace; and the design, implementation, and progress to date of the Archival Description Internship developed to help make this work possible. When: April 14, 2021 Time: 2:00 p.m. ? 3:00 p.m. ET (11:00 a.m. ? 12:00pm PT) Where: Zoom Registration: https://lyrasis.zoom.us/webinar/register/WN_THgc9aVTSDK4y0GygvSLeQ This webinar will be recorded and made available on the ArchivesSpace YouTube channel. Background information: In April 2006, Northern Arizona University (NAU) in Flagstaff, Arizona hosted a gathering of Native American and non-Native American cultural heritage professionals who together drafted the Protocols for Native American Archival Materials, a professional best practices document which outlined guidelines for culturally responsive care of Native American archival materials held by non-tribal institutions. NAU?s Cline Library and Special Collections and Archives formally endorsed the Protocols in 2006. Since then, the staff members of Cline Library Special Collections and Archives (SCA) have sought to integrate the guidance put forth by the Protocols into all aspects of their work, including collection development, collections management, and archival arrangement and description. In 2019, SCA?s newly hired Archivist for Discovery, Sam(antha) Meier, began revising the department?s draft Arrangement and Description Policy to address issues common to academic archives and special collections, such as an extensive and growing backlog of unprocessed materials and outdated and inaccurate legacy description. Supported by colleagues at Arizona State University, she began to explore the possibility of using ArchivesSpace to more rapidly gain collection-level control over new acquisitions, update existing legacy finding aids, and transition the department?s EAD finding aids hosted in Arizona Archives Online from EAD 2002 to EAD3. During the COVID-19 pandemic, Meier collaborated with Library Assistant Manager Cindy Summers to begin a holistic review of SCA?s legacy finding aids to prepare for their eventual ingest into ArchivesSpace for revision and correction. Meier and Summers found ways to continue this critical work remotely, as neither were initially working in Cline Library. Cognizant of the need to implement the Protocols at every step in archival processing, including re-description, re-arrangement, and re-processing, in the winter of 2020 Meier and Summers developed a fully remote paid graduate internship, the Archival Description Internship, intended to support an MLIS student at the University of Arizona in Tucson, Arizona. The internship was designed to function as a "pilot project" for the department, allowing Meier and Summers to explore how to apply the Protocols to their legacy finding aids along with intern Liz Garcia. Presenter Information: Elizabeth (Liz) Garcia is an MLIS student and Knowledge River Scholar at the University of Arizona?s School of Information with a concentration in archival studies. In addition to her work as the Archival Description Intern at Cline Library Special Collections and Archives, she is also the Graduate Assistant Archives Specialist at the University of Arizona Libraries Special Collections. Her research interests include archival theory, social justice in libraries and archives, and digital curation. Cindy Summers is an Assistant Manager at Cline Library Special Collections and Archives where she supervises volunteers, student employees, and interns. Cindy works closely with the Archivist for Discovery (Samantha Meier) to oversee collections processing, which has led to the ambitious project of updating all of SCA?s legacy finding aids and ingesting them in ArchivesSpace. Despite her employment history in many different units of Cline Library over 23 years, she feels fortunate to have become a staff member of Special Collections and Archives where she is surrounded by fascinating history, inspired by incredible coworkers, and encouraged by the aspirations of future archivists. Sam(antha) Meier is the Archivist for Discovery at Cline Library Special Collections and Archives, where she oversees arrangement and description of the department?s archival collections. Prior to coming to Cline Library, Sam worked as an archival technician with the Veterans History Project of the Library of Congress and as a contract archivist with the Union of B.C. Indian Chiefs Library & Archives. She received her Masters in Archival Studies, First Nations Curriculum Concentration, from the University of British Columbia in 2018. Who should attend: Anyone interested in implementing the Protocols for Native American Archival Materials, using ArchivesSpace to facilitate redescription of legacy finding aids or assessing archival backlog, or anyone managing graduate students and interns performing core functions in ArchivesSpace. Jessica Dowd Crouch Community Engagement Coordinator for ArchivesSpace jessica.crouch at lyrasis.org [page1image482511520] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 29061 bytes Desc: image001.jpg URL: From gordon_daines at byu.edu Tue Mar 16 15:20:47 2021 From: gordon_daines at byu.edu (Gordon Daines) Date: Tue, 16 Mar 2021 19:20:47 +0000 Subject: [Archivesspace_small_archives_users_group] Nominations Requested for ArchivesSpace Governance Board Message-ID: As chair of the 2021 ArchivesSpace Nominating Committee, I seek your nominations of candidates to stand for election for the ArchivesSpace Governance Board representing the Small and Very Large membership levels. The Governance Board is charged with providing oversight for the ArchivesSpace application and community, including fiscal oversight, the approval of development priorities, and oversight of the Technical and User Advisory councils. We are seeking two candidates for the Small level and one candidate for the Very Large level. (The current incumbent at the Very Large membership level is running for re-election as representative.) The terms for all successful candidates will be July 1, 2021-June 30, 2024. Each newly elected member representative will be eligible to run for a second term, July 1, 2024-June 30, 2027. Governance Board nominees must be currently employed by an ArchivesSpace member organization in either the Small or Very Large member levels (see the member lists at: http://archivesspace.org/community/whos-using-archivesspace/). A variety of skills, interests, and experience can be useful in furthering the Board's mission, but nominees should ideally have administrative and fiscal oversight experience. As the community for a software application used in many different settings, we seek diverse voices in working to improve ArchivesSpace and support those who use or may benefit from using it. We especially encourage Black, Indigenous, and People of Color, and others currently less represented in our governance groups to consider joining us in these important leadership roles. To submit nominations, including self-nominations, please submit this form at https://forms.gle/m2nN49M34CPgnvci9. Nominees who confirm their interest in standing for election will be requested to supply a formal candidate statement outlining their qualifications for serving on the ArchivesSpace Governance Board (see: http://archivesspace.org/about/governance-board-and-councils/). The Nominating Committee will review all nominations and confirm a slate of nominees with the current Governance Board. An election ballot will be circulated to member institutions in mid-May. Nominations must be received by 9:00 p.m. EDT on Friday April 23rd. Please contact Christine Di Bella, ArchivesSpace Program Manager, at christine.dibella at lyrasis.org or any member of the Nominating Committee with questions. Thank you for your participation in this important process, which is an essential part of our identity and operations as a community-based software organization. Respectfully, J. Gordon Daines III Brigham Young University Chair, and Governance Board member On behalf of Nominating Committee members: Brittany Newberry, Robert W. Woodruff Library, Atlanta University Center, Chair of User Advisory Council Trevor Thornton, North Carolina State University, Chair of Technical Advisory Council Zach Johnson, Vanderbilt University, representing very large membership level Jacky Johnson, Miami University, representing large membership level Heidi Buchanan, West Carolina University, representing medium membership level Patricia Burdick, Colby College, representing small membership level Yue Ma, Museum of Chinese in America, representing very small membership level Christine Di Bella (ArchivesSpace Program Manager), ex officio _______________________________________ J. Gordon Daines III Curator of Research and Instruction Services Curator of the Yellowstone National Park collection 1130 HBLL Brigham Young University Provo, UT 84602 801-422-5821 gordon_daines at byu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From gordon_daines at byu.edu Tue Mar 16 15:20:52 2021 From: gordon_daines at byu.edu (Gordon Daines) Date: Tue, 16 Mar 2021 19:20:52 +0000 Subject: [Archivesspace_small_archives_users_group] Nominations Requested for ArchivesSpace Technical Advisory Council Message-ID: The ArchivesSpace Governance Board is seeking nominations to fill up to three (3) vacancies on the ArchivesSpace Technical Advisory Council (TAC). The Technical Advisory Council (https://archivesspace.org/governance-board-and-councils#TAC) is a critical part of the ArchivesSpace community, having responsibility for providing technical guidance to individuals or organizations contributing to application development, to the User Advisory Council, and to the ArchivesSpace Governance Board. TAC's current activities include: * Reviewing enhancements and priorities and testing in collaboration with the User Advisory Council. * Providing support for migrating data to ArchivesSpace from other systems and support for importing and exporting data in formats such as EAD, MARCXML, and CSV. * Documenting the metadata standards used by ArchivesSpace and monitoring the standards landscape. * Identifying integration points for ArchivesSpace with other systems (e.g. digital asset management systems, patron and request management systems, etc.), creating resources to assist the community with integration work and, for specific integrations, developing technical requirements. * Maintaining and updating technical documentation, including documentation of the API. * Providing support and resources to help develop a community of code committers. Nominees should preferably be presently employed at an ArchivesSpace member institution (please refer to the member list at: http://archivesspace.org/community/whos-using-archivesspace/) or employees of a current Registered Service Provider (see: http://archivesspace.org/registered-service-providers/current-rsps/). Nominations from non-member institutions will be considered based on their expertise and ability to contribute to the TAC. As the community for a software application used in many different settings, we seek diverse voices in working to improve ArchivesSpace and support those who use or may benefit from using it. We especially encourage Black, Indigenous, and People of Color, and others currently less represented in our governance groups to consider joining us in these important leadership roles. The anticipated time commitment for each appointee is expected to be two hours per week on average. The term of service will be July 1, 2021-June 30, 2023. Each new appointee will be eligible to have her/his appointment renewed for an additional two-year term, i.e., July 1, 2023-June 30, 2025. To nominate a candidate for the ArchivesSpace Technical Advisory Council, please submit this form at https://forms.gle/m2nN49M34CPgnvci9. The Nominating Committee will review all nominations and recommend appointments to the Governance Board for approval. Nominations must be received by 9:00 p.m. EDT on Friday April 23rd. Please contact Christine Di Bella, ArchivesSpace Program Manager, at christine.dibella at lyrasis.org or any member of the Nominating Committee with questions. Thank you for your participation in this important process, which is an essential part of our identity and operations as a community-based software organization. Respectfully, J. Gordon Daines III Brigham Young University Chair, and Governance Board member On behalf of Nominating Committee members: Brittany Newberry, Robert W. Woodruff Library, Atlanta University Center, Chair of User Advisory Council Trevor Thornton, North Carolina State University, Chair of Technical Advisory Council Zach Johnson, Vanderbilt University, representing very large membership level Jacky Johnson, Miami University, representing large membership level Heidi Buchanan, West Carolina University, representing medium membership level Patricia Burdick, Colby College, representing small membership level Yue Ma, Museum of Chinese in America, representing very small membership level Christine Di Bella (ArchivesSpace Program Manager), ex officio _______________________________________ J. Gordon Daines III Curator of Research and Instruction Services Curator of the Yellowstone National Park collection 1130 HBLL Brigham Young University Provo, UT 84602 801-422-5821 gordon_daines at byu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From gordon_daines at byu.edu Tue Mar 16 15:21:00 2021 From: gordon_daines at byu.edu (Gordon Daines) Date: Tue, 16 Mar 2021 19:21:00 +0000 Subject: [Archivesspace_small_archives_users_group] Nominations Requested for ArchivesSpace User Advisory Council Message-ID: The ArchivesSpace Governance Board is seeking nominations to fill up to three (3) vacancies on the ArchivesSpace User Advisory Council (UAC). The User Advisory Council (https://archivesspace.org/governance-board-and-councils#UAC) is a critical part of the ArchivesSpace community, serving as a communication conduit between ArchivesSpace governance groups and ArchivesSpace users. Some of the activities UAC is currently engaged in are: * Advising the ArchivesSpace Governance Board and the ArchivesSpace Organizational Home on the design and delivery of services, such as community engagement and support services, technical support, and training. * As a joint representative of the Development Prioritization subteam, discussing and voting on ideas for software enhancements and improvements. * As a joint representative of the Testing subteam, conducting user-centered testing of the application prior to releases and conduct ongoing usability studies as needed. * Liaising with national and regional archives organizations. * Maintaining and updating user documentation. * Advocating on the usability and functionality of the software program to facilitate adoption of the program. Nominees should be presently employed at an ArchivesSpace member institution (please refer to the categorized member list at: http://archivesspace.org/community/whos-using-archivesspace/). As the community for a software application used in many different settings, we seek diverse voices in working to improve ArchivesSpace and support those who use or may benefit from using it. We especially encourage Black, Indigenous, and People of Color, and others currently less represented in our governance groups to consider joining us in these important leadership roles. The anticipated time commitment for each appointee is expected to be two hours per week on average. The term of service will be July 1, 2021-June 30, 2023. Each new appointee will be eligible to have her/his appointment renewed for an additional two-year term, i.e., July 1, 2023-June 30, 2025. To nominate a candidate for the ArchivesSpace User Advisory Council, please submit this form at https://forms.gle/m2nN49M34CPgnvci9. The Nominating Committee will review all nominations and recommend appointments to the Governance Board for approval. Nominations must be received by 9:00 p.m. EDT on Friday April 23rd. Please contact Christine Di Bella, ArchivesSpace Program Manager, at christine.dibella at lyrasis.org or any member of the Nominating Committee with questions. Thank you for your participation in this important process, which is an essential part of our identity and operations as a community-based software organization. Respectfully, J. Gordon Daines III Brigham Young University Chair, and Governance Board member On behalf of Nominating Committee members: Brittany Newberry, Robert W. Woodruff Library, Atlanta University Center, Chair of User Advisory Council Trevor Thornton, North Carolina State University, Chair of Technical Advisory Council Zach Johnson, Vanderbilt University, representing very large membership level Jacky Johnson, Miami University, representing large membership level Heidi Buchanan, West Carolina University, representing medium membership level Patricia Burdick, Colby College, representing small membership level Yue Ma, Museum of Chinese in America, representing very small membership level Christine Di Bella (ArchivesSpace Program Manager), ex officio _______________________________________ J. Gordon Daines III Curator of Research and Instruction Services Curator of the Yellowstone National Park collection 1130 HBLL Brigham Young University Provo, UT 84602 801-422-5821 gordon_daines at byu.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From Jessica.Crouch at lyrasis.org Wed Mar 17 12:01:56 2021 From: Jessica.Crouch at lyrasis.org (Jessica Crouch) Date: Wed, 17 Mar 2021 16:01:56 +0000 Subject: [Archivesspace_small_archives_users_group] Apply now for the ArchivesSpace Member Match program Message-ID: <2AE1C0E2-B181-42B6-82B2-1EEEB9ECF98C@lyrasis.org> Dear ArchivesSpace Members, Applications are now open for the ArchivesSpace Member Match program. The Member Match program is an initiative to engage the ArchivesSpace membership community, created and organized by the Member Engagement sub-team of the ArchivesSpace User Advisory Council, with support from the ArchivesSpace Community Engagement Coordinator. The program is intended to be a resource and venue for peer-to-peer support between ArchivesSpace members. For one, year-long term, participants will be matched with a member with whom they can receive and offer professional insight, advice, and comradery. The program will also offer participants the opportunity to engage in exclusive events and enlightening discussions about ArchivesSpace and its active user community. Eligibility Any individual affiliated with an ArchivesSpace member organization is eligible to participate in the ArchivesSpace Member Match program and there is no limit to the number of individuals from a member organization that may participate. If you are unsure of your organization?s ArchivesSpace membership status, visit https://archivesspace.org/community/whos-using-archivesspace or email ArchivesSpaceHome at lyrasis.org. To Apply There is a short application to complete at https://airtable.com/shr1nE3RWpR7Y78En. Applications should be submitted by April 30. Applicants will be notified of their matches no later than June 30. To Learn More Visit the Member Match wiki: https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2198568994/ArchivesSpace+Member+Match+Program The ArchivesSpace Member Engagement Sub-team conducted an informational webinar on March 10th. You can find a link to the recording of this webinar on the Member Match wiki. Please feel free to direct any questions to ArchivesSpaceHome at lyrasis.org -Sent on behalf of the ArchivesSpace Member Engagement sub-team Kate Blalack, American Song Archive Regina Carra, American Folk Art Museum Bailey Hoffner, University of Oklahoma Ashley Knox, University of North Carolina Wilmington Brittany Newberry, Atlanta University Center and ArchivesSpace User Advisory Council Chair Jessica Crouch, ArchivesSpace Community Engagement Coordinator -------------- next part -------------- An HTML attachment was scrubbed... URL: From christine.dibella at lyrasis.org Thu Mar 25 10:22:33 2021 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Thu, 25 Mar 2021 14:22:33 +0000 Subject: [Archivesspace_small_archives_users_group] release candidate available - ArchivesSpace v3.0.0-RC1 Message-ID: Hello ArchivesSpace members, The ArchivesSpace team is pleased to announce a release candidate, v3.0.0-RC1. You can download it at https://github.com/archivesspace/archivesspace/releases/tag/v3.0.0-RC1 or test it out without downloading at http://test.archivesspace.org/staff (username admin /password admin). This release candidate centers around changes to the agents module of ArchivesSpace to make it more standards-compliant with EAC-CPF and the MARCXML format for authority data, enabling deeper and richer description of people, families, and corporate entities, their relationships to each other and their relationships to materials held outside ArchivesSpace. This work is the result of a community specification written through the participation of many users across the ArchivesSpace community, mostly notably Cory Nimer, Sue Luftschein, and Brad Westbrook. Through this work new fields and sub-records have been added to the agents schema, and staff and public interface views, imports, exports, and auxiliary functionality like agent merging have all been updated. There is also a new Light mode for agents, which provides the option for users to continue to work with agent records in the staff interface in a pared down view that is similar to that of ArchivesSpace versions prior to this one. While the bulk of the changes in this release candidate relate to the agents module, the release candidate also contains improvements in some other areas of the application contributed by community developers and program team developers and contractors. Included among these are additional performance, backend and staff interface improvements courtesy of work Hudson Molonglo developers James Bullen, Mark Triggs, and Payten Giles did for Queensland State Archives as part of a larger project. Every bit of testing and feedback helps us improves the release. We encourage you to test these improvements with your own data if you can. Some resources you may find helpful when testing include: * Information from the webinar highlighting changes in v3.0.0: https://archivesspace.org/archives/6660 * Some new or updated user manual sections on the agents module (access requires your usual user manual login): https://archivesspace.atlassian.net/wiki/label/ArchivesSpaceUserManual/3agents Thanks to the many community members who made contributions as we worked on bringing this expanded functionality to ArchivesSpace, including both individual archives staff and developers and our Testing and User Documentation sub-teams. Please try this release candidate out and let us know at ArchivesSpaceHome at lyrasis.org by April 7 if you notice any problems with the specific areas addressed in this release, or if anything that was working before no longer is. The results of community testing will help us determine a release date. Please get in touch if you have any questions. Thanks as always for your feedback and support. Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 cdibella13 (Skype) [ASpaceOrgHomeMedium] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 6609 bytes Desc: image003.jpg URL: From Jessica.Crouch at lyrasis.org Wed Mar 31 13:49:00 2021 From: Jessica.Crouch at lyrasis.org (Jessica Crouch) Date: Wed, 31 Mar 2021 17:49:00 +0000 Subject: [Archivesspace_small_archives_users_group] ArchivesSpace Update - March 2021 Message-ID: <1586509E-09EC-4D0A-9F63-08D318A0FF24@lyrasis.org> [cid:image001.jpg at 01D72634.9A26ADE0] ArchivesSpace Update ? March 2021 Development The ArchivesSpace team is pleased to announce a release candidate, v3.0.0-RC1. You can download it at https://github.com/archivesspace/archivesspace/releases/tag/v3.0.0-RC1 or test it out without downloading at http://test.archivesspace.org/staff (username admin /password admin). This release candidate centers around changes to the agents module of ArchivesSpace to make it more standards-compliant with EAC-CPF and the MARCXML format for authority data, enabling deeper and richer description of people, families, and corporate entities, their relationships to each other and their relationships to materials held outside ArchivesSpace. This work is the result of a community specification written through the participation of many users across the ArchivesSpace community, mostly notably Cory Nimer, Sue Luftschein, and Brad Westbrook. Through this work new fields and sub-records have been added to the agents schema, and staff and public interface views, imports, exports, and auxiliary functionality like agent merging have all been updated. There is also a new Light mode for agents, which provides the option for users to continue to work with agent records in the staff interface in a pared down view that is similar to that of ArchivesSpace versions prior to this one. While the bulk of the changes in this release candidate relate to the agents module, the release candidate also contains improvements in some other areas of the application contributed by community developers and program team developers and contractors. Included among these are additional performance, backend and staff interface improvements courtesy of work Hudson Molonglo developers James Bullen, Mark Triggs, and Payten Giles did for Queensland State Archives as part of a larger project. Every bit of testing and feedback helps us improve the release. We encourage you to test these improvements with your own data if you can. Our recent webinar previewing the changes in v3.0.0 may serve as a helpful guide: https://archivesspace.org/archives/6660. Thanks to the many community members who made contributions as we worked on bringing this expanded functionality to ArchivesSpace, including both individual archives staff and developers and our Testing and User Documentation sub-teams. Please try this release candidate out and let us know at ArchivesSpaceHome at lyrasis.org by April 7 if you notice any problems with the specific areas addressed in this release, or if anything that was working before no longer is. The results of community testing will help us determine a release date. Training Announcement: ArchivesSpace Community-wide Training Program Beginning in April of 2021, the ArchivesSpace Trainers Corps will offer regularly scheduled virtual, community-wide trainings and office hours open to anyone using or interested in using ArchivesSpace. These training opportunities will be part of a 12-month pilot project by the Trainers Corps to assess community interest and training needs. All will be free to attendees during this pilot period. Information about this training program is available at https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2331148319/ArchivesSpace+Community-Wide+Virtual+Training. Registration for each training will be separate and registration will open closer to each training date. ArchivesSpace Trainers Corps Office Hour Registration is currently open for the first ArchivesSpace Office Hour on April 19th at 2pm ET/11am PT. This office hour will offer a demonstration of how to create a thumbnail image of a digital object in the ArchivesSpace Public User Interface. Following the brief presentation, you will have the opportunity to ask questions about the topic. Once those run out we will answer questions submitted via the submission form and if time allows, questions on the fly. If you would like to suggest a topic for a future Office Hour, you can do so at https://forms.gle/unz3GmAbWwvpHjSr7. When: April 19, 2021 Time: 2:00 p.m. ? 3:00 p.m. ET (11:00 a.m. ? 12:00pm PT) Where: Zoom Topic: How to create a thumbnail image of a digital object in the ArchivesSpace Public User Interface Question submission form: https://forms.gle/4kx1bntG7HUkMXdRA Registration: https://lyrasis.zoom.us/webinar/register/WN_5XgnGX1vTlqixabZwGKIVA <%20https:/lyrasis.zoom.us/webinar/register/WN_5XgnGX1vTlqixabZwGKIVA%0b> Webinar Announcement: Implementing the Protocols for Native American Archival Materials at Northern Arizona University ArchivesSpace will be offering a webinar on Implementing the Protocols for Native American Archival Materials at Northern Arizona University. In this webinar, Sam Meier, Cindy Summers, and Liz Garcia will discuss the ongoing efforts of Northern Arizona University?s Cline Library Special Collections and Archives to implement the Protocols for Native American Archival Materials; their vision for applying the Protocols to archival arrangement and description as well as rearrangement and redescription; logistical, technological, and resource issues with regards to updating legacy archival description in ArchivesSpace; and the design, implementation, and progress to date of the Archival Description Internship developed to help make this work possible. When: April 14, 2021 Time: 2:00 p.m. ? 3:00 p.m. ET (11:00 a.m. ? 12:00pm PT) Where: Zoom Registration: https://lyrasis.zoom.us/webinar/register/WN_THgc9aVTSDK4y0GygvSLeQ This webinar will be recorded and made available on the ArchivesSpace YouTube channel. Background information: In April 2006, Northern Arizona University (NAU) in Flagstaff, Arizona hosted a gathering of Native American and non-Native American cultural heritage professionals who together drafted the Protocols for Native American Archival Materials, a professional best practices document which outlined guidelines for culturally responsive care of Native American archival materials held by non-tribal institutions. NAU?s Cline Library and Special Collections and Archives formally endorsed the Protocols in 2006. Since then, the staff members of Cline Library Special Collections and Archives (SCA) have sought to integrate the guidance put forth by the Protocols into all aspects of their work, including collection development, collections management, and archival arrangement and description. In 2019, SCA?s newly hired Archivist for Discovery, Sam(antha) Meier, began revising the department?s draft Arrangement and Description Policy to address issues common to academic archives and special collections, such as an extensive and growing backlog of unprocessed materials and outdated and inaccurate legacy description. Supported by colleagues at Arizona State University, she began to explore the possibility of using ArchivesSpace to more rapidly gain collection-level control over new acquisitions, update existing legacy finding aids, and transition the department?s EAD finding aids hosted in Arizona Archives Online from EAD 2002 to EAD3. During the COVID-19 pandemic, Meier collaborated with Library Assistant Manager Cindy Summers to begin a holistic review of SCA?s legacy finding aids to prepare for their eventual ingest into ArchivesSpace for revision and correction. Meier and Summers found ways to continue this critical work remotely, as neither were initially working in Cline Library. Cognizant of the need to implement the Protocols at every step in archival processing, including re-description, re-arrangement, and re-processing, in the winter of 2020 Meier and Summers developed a fully remote paid graduate internship, the Archival Description Internship, intended to support an MLIS student at the University of Arizona in Tucson, Arizona. The internship was designed to function as a "pilot project" for the department, allowing Meier and Summers to explore how to apply the Protocols to their legacy finding aids along with intern Liz Garcia. Presenter Information: Elizabeth (Liz) Garcia is an MLIS student and Knowledge River Scholar at the University of Arizona?s School of Information with a concentration in archival studies. In addition to her work as the Archival Description Intern at Cline Library Special Collections and Archives, she is also the Graduate Assistant Archives Specialist at the University of Arizona Libraries Special Collections. Her research interests include archival theory, social justice in libraries and archives, and digital curation. Cindy Summers is an Assistant Manager at Cline Library Special Collections and Archives where she supervises volunteers, student employees, and interns. Cindy works closely with the Archivist for Discovery (Samantha Meier) to oversee collections processing, which has led to the ambitious project of updating all of SCA?s legacy finding aids and ingesting them in ArchivesSpace. Despite her employment history in many different units of Cline Library over 23 years, she feels fortunate to have become a staff member of Special Collections and Archives where she is surrounded by fascinating history, inspired by incredible coworkers, and encouraged by the aspirations of future archivists. Sam(antha) Meier is the Archivist for Discovery at Cline Library Special Collections and Archives, where she oversees arrangement and description of the department?s archival collections. Prior to coming to Cline Library, Sam worked as an archival technician with the Veterans History Project of the Library of Congress and as a contract archivist with the Union of B.C. Indian Chiefs Library & Archives. She received her Masters in Archival Studies, First Nations Curriculum Concentration, from the University of British Columbia in 2018. Who should attend: Anyone interested in implementing the Protocols for Native American Archival Materials, using ArchivesSpace to facilitate redescription of legacy finding aids or assessing archival backlog, or anyone managing graduate students and interns performing core functions in ArchivesSpace. Applications now open - ArchivesSpace Member Match Program Applications are now open for the ArchivesSpace Member Match program. The Member Match program is an initiative to engage the ArchivesSpace membership community, created and organized by the Member Engagement sub-team of the ArchivesSpace User Advisory Council, with support from the ArchivesSpace Community Engagement Coordinator. The program is intended to be a resource and venue for peer-to-peer support between ArchivesSpace members. For one, year-long term, participants will be matched with a member with whom they can receive and offer professional insight, advice, and comradery. The program will also offer participants the opportunity to engage in exclusive events and enlightening discussions about ArchivesSpace and its active user community. Eligibility Any individual affiliated with an ArchivesSpace member organization is eligible to participate in the ArchivesSpace MemberMatch program and there is no limit to the number of individuals from a member organization that may participate. If you are unsure of your organization?s ArchivesSpace membership status, visit https://archivesspace.org/community/whos-using-archivesspace or email ArchivesSpaceHome at lyrasis.org. To Apply There is a short application to complete at https://airtable.com/shr1nE3RWpR7Y78En. Applications should be submitted by April 30. Applicants will be notified of their matches no later than June 30. To Learn More Visit the Member Match wiki: https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2198568994/ArchivesSpace+Member+Match+Program The ArchivesSpace Member Engagement Sub-team conducted an informational webinar on March 10th. You can find a link to the recording of this webinar on the Member Match wiki. Please feel free to direct any questions to ArchivesSpaceHome at lyrasis.org -Sent on behalf of the ArchivesSpace Member Engagement sub-team Kate Blalack, American Song Archive Regina Carra, American Folk Art Museum Bailey Hoffner, University of Oklahoma Ashley Knox, University of North Carolina Wilmington Brittany Newberry, Atlanta University Center and ArchivesSpace User Advisory Council Chair Jessica Crouch, ArchivesSpace Community Engagement Coordinator Thank You for a Successful 3rd Annual ArchivesSpace Online Forum! Thank you to everyone who presented, led a discussion, taught a workshop or attended the 3rd Annual ArchivesSpace Online Forum this week! Recordings, presentation slides and other resources will be added to the forum wiki in the coming days at https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2146992129/ArchivesSpace+Online+Forum+2021. In the meantime, please take a moment to complete the Online Forum evaluation at https://www.surveymonkey.com/r/FRW83SL to let us know what you liked about the forum and what we can do differently to improve future ArchivesSpace events. And a special congratulations to the winners of Monday?s first ever game of ArchivesSpace themed trivia! The winners of the fabulous ArchivesSpace prizes and bragging rights are Noah Huffman of Duke University and Miloche Kottman of University of Kansas! Congratulations to you both! Call for Nominations for ArchivesSpace Governance Groups The ArchivesSpace Governance Board is seeking nominations to fill vacancies on three ArchivesSpace Governance Groups: the Governance Board, the Technical Advisory Council (TAC), and the User Advisory Council (UAC). Self-nominations and nominations by others are welcome. Please submit nominations via the form at https://forms.gle/m2nN49M34CPgnvci9. Nominations must be received by 9:00 p.m. EDT on Friday, April 23, 2021. The Nominating Committee will review all nominations and recommend candidates and appointments to the Governance Board for their approval. Please feel free to reach out Nominating Committee Chair Gordon Daines (gordon_daines at byu.edu) or Christine Di Bella, ArchivesSpace Program Manager, at christine.dibella at lyrasis.org with any questions. Membership Update We are excited to welcome our newest members to our community! Our new members since February 28 include: * College of Saint Benedict/Saint John?s University (Collegeville, MN) * Public Library of Brookline (Brookline, MA) * Wyoming State Archives (Cheyenne, WY) As of March 31, we have 421 General members, 21 Educational Program members, and 3 Registered Service Providers. If you are interested in your institution becoming a member of ArchivesSpace, please email us at ArchivesSpaceHome at lyrasis.org for more information. ________________________________ ArchivesSpace monthly updates provide news about ArchivesSpace community and program activities and are sent to our member listservs, the ArchivesSpace Google Group, and SAA?s Collection Management Section listserv, as well as being posted on the ArchivesSpace website. Please feel free to share this update with people you know who have an interest in ArchivesSpace but may not be on one of these lists. Jessica Dowd Crouch Community Engagement Coordinator for ArchivesSpace jessica.crouch at lyrasis.org [page1image482511520] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 22469 bytes Desc: image001.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 29061 bytes Desc: image002.jpg URL: