[Archivesspace_small_archives_users_group] [EXTERNAL]Re: Archivesspace_small_archives_users_group Digest, Vol 21, Issue 7

[Vic C Jones]

Jess and Wendy
Thank y’all for trying to help me! I have tried to use the batch upload sheet (I was inspired by your show and tell!) to add the child barcodes that are associated with existing top containers. I will include an image below, but there is a space for a barcode that goes with the top container, but not the child.

[cid:image001.png at 01D78ECB.401EE1F0]

I have tried moving the barcode field and it just gets uploaded as the top container barcode and not the child barcode.

Thanks again for all of y’all’s help,

­­­­­­­­­­­­­Victoria Jones
Archives and Special Collections Librarian
Assistant Professor
Mississippi University for Women
1100 College Street | MUW 1625
Columbus, MS 39701
662-241-7601 | she/her/hers
https://www.muw.edu/library/archives
[cid:image006.png at 01D6C185.DBAF53C0]<https://www.facebook.com/MUWArchives>[instagram-icon_16x16]<https://www.instagram.com/muwarchives/>



From: archivesspace_small_archives_users_group-bounces at lyralists.lyrasis.org <archivesspace_small_archives_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Wendy Scheir
Sent: Wednesday, August 11, 2021 3:48 PM
To: Archivesspace Small Archives Users Group <archivesspace_small_archives_users_group at lyralists.lyrasis.org>
Subject: [EXTERNAL]Re: [Archivesspace_small_archives_users_group] Archivesspace_small_archives_users_group Digest, Vol 21, Issue 7

Vic and Sara,

Are the child barcodes that you're wanting to import ones associated with existing top containers that are already linked through instances to a resource record? If so, you might consider trying out the bulk updater import plugin that we recently described at the ASpace show and tell. You can add the plugin to your ASpace backend through Github. I don't know how to do that part, but I think it's fairly straightforward for systems folks to do, and if you can get the plugin installed it is easy to use from the staff user interface. Let me know once you've got the plugin installed and I'd be glad to walk you through the process to use it.

All best,
Wendy

____________________________________

WENDY SCHEIR

director
THE NEW SCHOOL ARCHIVES & SPECIAL COLLECTIONS

66 FIFTH AVENUE, NEW YORK, NY 10011

scheirw at newschool.edu<https://www.newschool.edu/email-signature-generator/robinsa1@newschool.edu>

T 212-229-5942

Explore the Archives<http://archives.newschool.edu> | Digital Collections from the Archives<http://digitalarchives.library.newschool.edu/> | New School Histories<http://newschoolhistories.org/> | @tnsarchives<https://twitter.com/tnsarchives>

[Image removed by sender. THE NEW SCHOOL]


On Wed, Aug 11, 2021 at 3:17 PM Sara Butterfass Schliep <sbschliep at folger.edu<mailto:sbschliep at folger.edu>> wrote:
Hi all and thank to Jessica for kicking off some introductions!

I’m Sara and I have a hybrid role at the Folger Shakespeare Library as its (first full-time) Archivist and a manuscript cataloger. I had some experience with ASpace during my MLIS program, but it was minimal. At the Folger, we’re implementing ASpace slowly. Our EAD manuscript finding aids were transferred last summer (by my boss who is essentially a Systems Librarian and knows much more about ASpace than I do) and this year I’ve been using the import spreadsheet to bring in data from our spreadsheet inventories that were created prior to renovation for our institutional records. Like Vic, I have some collections with child barcodes and can’t find a fast way (importer or RDE) to get them into ASpace, but would love to hear about a solution if someone knows of one.

Best,
Sara

From: archivesspace_small_archives_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_small_archives_users_group-bounces at lyralists.lyrasis.org> <archivesspace_small_archives_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_small_archives_users_group-bounces at lyralists.lyrasis.org>> On Behalf Of archivesspace_small_archives_users_group-request at lyralists.lyrasis.org<mailto:archivesspace_small_archives_users_group-request at lyralists.lyrasis.org>
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Subject: Archivesspace_small_archives_users_group Digest, Vol 21, Issue 7

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Today's Topics:

1. Re: [EXTERNAL] Introducing myself (Vic C Jones)


----------------------------------------------------------------------

Message: 1
Date: Wed, 11 Aug 2021 17:04:57 +0000
From: Vic C Jones <vjones3 at muw.edu<mailto:vjones3 at muw.edu>>
To: Archivesspace Small Archives Users Group
<archivesspace_small_archives_users_group at lyralists.lyrasis.org<mailto:archivesspace_small_archives_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_small_archives_users_group] [EXTERNAL]
Introducing myself
Message-ID:
<BN8PR06MB57630775171D9DA76FC8E05AF7F89 at BN8PR06MB5763.namprd06.prod.outlook.com<mailto:BN8PR06MB57630775171D9DA76FC8E05AF7F89 at BN8PR06MB5763.namprd06.prod.outlook.com>>

Content-Type: text/plain; charset="utf-8"

Hello all!
[cid:image002.jpg at 01D78EA9.15BD3E60]

I am Vic Jones the Archives and Special Collections Librarian at Mississippi University for Women. We just got started with ArchivesSpace last month, so I am very, very new to it. I have had some experience with ArchivesSpace beforehand but nothing like what I am doing now. I also agree with some of the other sentiments about feeling lost with the main server. I hope that this one will be a bit more beginner friendly!

Currently, all of our finding aids and materials are in various documents and spreadsheets. My latest project has been figuring out a way to batch upload all the information that I need. I am also happy to pose the group?s first(ish) question!

I have gone back and fourth with spreadsheet uploads and Rapid Data Entry, but I have been struggling to find a way to batch upload child barcodes. Any suggestions?

I am looking forward to working with you all and learning ASpace together! One we?ll be the pros in the main server!

Best,

?????????????Vic Jones
Archives and Special Collections Librarian
Assistant Professor
Mississippi University for Women
1100 College Street | MUW 1625
Columbus, MS 39701
662-241-7601 | she/her/hers
https://www.muw.edu/library/archives<https://protect-us.mimecast.com/s/HJ6VCOYX3GiGmMJcM2x-E?domain=muw.edu>
[cid:image006.png at 01D6C185.DBAF53C0]<https://www.facebook.com/MUWArchives<https://protect-us.mimecast.com/s/x9AyCPNK3GflEPOc7DGHj?domain=facebook.com>>[instagram-icon_16x16]<https://www.instagram.com/muwarchives/<https://protect-us.mimecast.com/s/jvifCQWK9XuxjY8uoVkAB?domain=instagram.com>>


From: archivesspace_small_archives_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_small_archives_users_group-bounces at lyralists.lyrasis.org> <archivesspace_small_archives_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_small_archives_users_group-bounces at lyralists.lyrasis.org>> On Behalf Of Susan Aprill
Sent: Wednesday, August 11, 2021 11:48 AM
To: Archivesspace Small Archives Users Group <archivesspace_small_archives_users_group at lyralists.lyrasis.org<mailto:archivesspace_small_archives_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_small_archives_users_group] [EXTERNAL] Introducing myself

[susan-aprill-archivist.jpg]
Hi Jess, June and any other small archive archivists!

I'm Susan Aprill, Archivist for the Kingston Public Library. I've had ASpace for a while and am slowly moving/revising/correcting/adding data and figuring out how to do things. I've managed to avoid IT issues by using libraryhost.com<https://protect-us.mimecast.com/s/uPS9CR6K3XHVqxJIKwnhb?domain=libraryhost.com><https://libraryhost.com/<https://protect-us.mimecast.com/s/875MCVO23WCvoY7SvAwEs?domain=libraryhost.com>>, which I've found to be a very hospitable host. I've gotten through some proof of concept experiments, both successful and not so much; my next steps are customizing the public interface, uploading via spreadsheet, compiling workflows in a manual, and publicizing the site

My little instance is here<https://kpl.libraryhost.com/<https://protect-us.mimecast.com/s/tp1DCW6K31HkmV2h7006o?domain=kpl.libraryhost.com>>. I was worried about the "wall of things to do" too, and about looking half-baked or ill-informed on the internet. I just crossed my fingers and jumped in with the patron saint of Kingston history, Emily Fuller Drew<https://kplma.org/emilyDance.htm<https://protect-us.mimecast.com/s/o4I3CXDX8PHJoW1Sl2NbY?domain=kplma.org>>. Material by and about her went into accessions, resources, agents, digital objects, archival objects, and links to single items, Digital Commonwealth, and to the Omeka site where images and text files live.

Here's the search results for the Emily material<https://kpl.libraryhost.com/search?utf8=%E2%9C%93&op%5B%5D=&q%5B%5D=%22emily+drew&limit=&field%5B%5D=&from_year%5B%5D=&to_year%5B%5D=&commit=Search<https://protect-us.mimecast.com/s/-fnjCYEY3Zi82wQIknJCx?domain=kpl.libraryhost.com>> I've published. I think she would have loved it! There's a lot that's not public, of course. I'm slowly making my way through issues like how to do this<https://kpl.libraryhost.com/repositories/2/digital_objects/30<https://protect-us.mimecast.com/s/foaiCZ6G7gHG90EcW_oK4?domain=kpl.libraryhost.com>> to avoid this<https://kpl.libraryhost.com/repositories/2/digital_objects/23<https://protect-us.mimecast.com/s/BhR6C1wpJMTRNl1F6NF5U?domain=kpl.libraryhost.com>>. It's messy and fun, and it's measurable progress and a good foundation for adding more and more and more...

It's good to meet you both, and I hope more of us join in.
Yours,
Susan




Susan Aprill, Archivist
Local History Collections at the Adams
Kingston Public Library<http://kingstonpubliclibrary.org<https://protect-us.mimecast.com/s/y-28C2kqKXijzgvcY00FI?domain=kingstonpubliclibrary.org>>
6 Green Street, Kingston MA 02364
781-831-6277


On Wed, Aug 11, 2021 at 11:04 AM June L Power <june.power at uncp.edu<mailto:june.power at uncp.edu<mailto:june.power at uncp.edu%3cmailto:june.power at uncp.edu>>> wrote:
Hi Jess! I?m June.

[A person smiling for the camera Description automatically generated with medium confidence]

We?ve been using ASpace now for a little over a year and I still feel like a novice. We went through implementation sans a systems person, and just me trying to work things out with our IT folks. I read the list avidly trying to learn more, but I still am rather clueless about most of the technical side. It has been so helpful though, as I inherited an archive where nothing was inventoried and no finding aids existed at all, so I get the benefit of starting with a rather blank slate for my backlog. Good luck with your implementation.
_____________________________________________
[cid:image007.png at 01D78EA7.C22F6E90]
June Power

June L. Power
Director of Special Collections and Archives
Livermore Library

1 University Drive I P.O. Box 1510 I Pembroke, NC 28372
O: 910.521.6369 I F: 910.521.6547
Changing Lives Through Education
#BraveNation



From: archivesspace_small_archives_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_small_archives_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_small_archives_users_group-bounces at lyralists.lyrasis.org%3cmailto:archivesspace_small_archives_users_group-bounces at lyralists.lyrasis.org>> <archivesspace_small_archives_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_small_archives_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_small_archives_users_group-bounces at lyralists.lyrasis.org%3cmailto:archivesspace_small_archives_users_group-bounces at lyralists.lyrasis.org>>> On Behalf Of Jessica Steytler
Sent: Wednesday, August 11, 2021 10:52 AM
To: archivesspace_small_archives_users_group at lyralists.lyrasis.org<mailto:archivesspace_small_archives_users_group at lyralists.lyrasis.org<mailto:archivesspace_small_archives_users_group at lyralists.lyrasis.org%3cmailto:archivesspace_small_archives_users_group at lyralists.lyrasis.org>>
Subject: [EXTERNAL] [Archivesspace_small_archives_users_group] Introducing myself

CAUTION: This email originated from outside of the organization. Do not click on links or open attachments unless you recognize the sender and know the content is safe.
Hi small institutions!
I'm Jess
[cid:image008.png at 01D78EA7.C22F6E90]
I am an archivist who's mostly doing reference library work in a public setting, and the "lone arranger" of my department, but with at least some assistance. I get to be the project manager for implementing ArchivesSpace. We are going from the library's book-centric ILS/catalog, and whatever word documents or excel sheets or possibly access databases I can find that hold archive inventories/finding aids.

I have experience using ArchivesSpace from previous jobs, and even helped implement, but key word in this is "helped"- not run.

I'm grateful for the pairing program that ASpace does (Hi, Kate!) but I want to take a more active role, and all the conversations I've seen I don't really understand yet because I'm so close to the beginning. I wanted to say hi and see who else was in this space.

I am working on formulating my question to the greater group but right now I am mostly in the stare blankly at the wall of things I'm supposed to know how to do that I don't know how to do. Would love to hear from more folks here in listserv land who need to work up the courage to ask questions.

Best wishes, warmest regards-

--
Jessica Steytler (she/her)
Reference - Special Collections
Public Library of Brookline
361 Washington St.
Brookline, MA 02445
jasteytler at minlib.net<mailto:jasteytler at minlib.net<mailto:jasteytler at minlib.net%3cmailto:jasteytler at minlib.net>>
http://brooklinelibrary.org<https://protect-us.mimecast.com/s/pSAIC31rL3tBzOwSGPLWh?domain=brooklinelibrary.org><https://nam10.safelinks.protection.outlook.com/?url=http%3A%2F%2Fbrooklinelibrary.org%2F&data=04%7C01%7Cjune.power%40uncp.edu%7C1c6560bef2974786828308d95cd83ba1%7C1aa2e3287d0f4fd19216c479a1c14f9d%7C0%7C0%7C637642906946577999%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=Lfr5ASzdaU31OJnN2IKnfrYQPpRfkhuAhJbYPZU7yWU%3D&reserved=0<https://protect-us.mimecast.com/s/SgRXC4xvM2toKqyslVPr1?domain=nam10.safelinks.protection.outlook.com>>
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