From Jessica.Crouch at lyrasis.org Thu Aug 5 15:10:14 2021 From: Jessica.Crouch at lyrasis.org (Jessica Crouch) Date: Thu, 5 Aug 2021 19:10:14 +0000 Subject: [Archivesspace_small_archives_users_group] Thank you for attending the 7th Annual ArchivesSpace Member Forum Message-ID: [Graphical user interface Description automatically generated with low confidence] Dear ArchivesSpace community, Thank you to everyone who attended some portion of the 7th Annual ArchivesSpace Member Forum. It was a great three days hearing about the exciting work happening in ArchivesSpace and learning about new features, plugins and tips! The recordings and resources from the week?s sessions will be available on the event wiki in the coming days. In the meantime, please take some time to fill out the post forum evaluation at https://www.surveymonkey.com/r/D2GPMLD. Your feedback will help us determine what did and didn?t work during this forum and how to make future forums even better. Again, thank you to all of you who attended and presented at this year?s Member Forum. We look forward to seeing you (hopefully in person) at next year?s forum! Jessica Dowd Crouch Community Engagement Coordinator for ArchivesSpace jessica.crouch at lyrasis.org [page1image482511520] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 164449 bytes Desc: image001.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 29062 bytes Desc: image002.jpg URL: From Jessica.Crouch at lyrasis.org Fri Aug 6 10:41:45 2021 From: Jessica.Crouch at lyrasis.org (Jessica Crouch) Date: Fri, 6 Aug 2021 14:41:45 +0000 Subject: [Archivesspace_small_archives_users_group] Webinar Rescheduling Announcement - Virtual Every Step of the Way: Migrating to ArchivesSpace during Remote Work In-Reply-To: References: <5C33142E-F840-4538-BDD5-12E9F64D0EC9@lyrasis.org> Message-ID: <737A165A-93F0-4103-9F8B-2CF215C6985D@lyrasis.org> Dear ArchivesSpace users, ArchivesSpace will be offering a webinar on implementing ArchivesSpace in a remote work environment. This webinar was originally scheduled for July 7, 2021, but has been rescheduled to September 1, 2021. In this webinar, Tomaro Taylor, Amanda Boczar, and Anastasia Temkina of USF Libraries - Tampa Special Collections will illustrate how they structured their complete migration to ArchivesSpace in a remote environment, including the active incorporation of student workers with various levels of archival experience. When: September 1, 2021 Time: 2:00 p.m. ? 3:00 p.m. ET (11:00 a.m. ? 12:00 pm PT) Where: Zoom Registration: https://lyrasis.zoom.us/webinar/register/WN_p_-DXUf8S1KlEYmsheGujw This webinar will be recorded and made available on the ArchivesSpace YouTube channel. Webinar description: In February 2020, USF Libraries ? Tampa Special Collections formally began the process to migrate to ArchivesSpace. Those discussions quickly stalled, however, when the University asked that they begin to formulate continuity of operations plans for remote work in preparations for what was then a hypothetical shutdown. Early into lockdown, USF determined that it would actually be the perfect time to migrate to ArchivesSpace. The campus was closed, no Reading Room services could be provided, and staff wanted to engage in meaningful projects. Guiding a team consisting of librarians, staff, and student employees, Special Collections organized a multi-phase plan for preparing data for migration, undergoing migration, and cleaning records in ArchivesSpace. As staff begin to gain more physical access in 2021, they are finalizing the clean up and ready to engage with patrons using ArchivesSpace. In this webinar, Tomaro Taylor, Amanda Boczar, and Anastasia Temkina of USF Libraries - Tampa Special Collections will illustrate how they structured their complete migration to ArchivesSpace in a remote environment, including the active incorporation of student workers with various levels of archival experience. No one on staff had prior experience with ArchivesSpace and all members of the team were trained in stages. They will also address how this project encouraged a more holistic reassessment, including systematically evaluating finding aids for missing information, conscious editing of descriptive content and subject headings, and the addition of classification headers. A Q&A will follow. Presenter Information: Tomaro Taylor is the Head of Special Collections at the University of South Florida Libraries Tampa campus. A Certified Archivist, Tomaro has nearly 20 years of experience implementing policies, procedures, guidelines, and best practices in the archival field. She currently serves as President of the Academy of Certified Archivists and Co-Manager of the Society of American Archivists' Digital Archives Specialist (DAS) Exam. Amanda Boczar is Special Collections Operations Manager at the University of South Florida Libraries Tampa campus. Amanda holds a Ph.D. in History with over 12 years of experience in higher education, and joined the library in 2019. She was responsible for the migration to ArchivesSpace, and supervised student and employee training through the process. Ana Temkina is a student assistant at USF Libraries Tampa campus, Special Collections. She received her bachelor's degree in Library and Information Science, Children?s Literature track, from St. Petersburg State University of Culture and Arts, Russia. At USF she is doing her MA in Applied Anthropology and will soon graduate to continue her academic path at the University of Kentucky. Library work remains one of her great passions. Who should attend: Anyone interested in implementing ArchivesSpace, developing a migration plan or using ArchivesSpace remotely. Jessica Dowd Crouch Community Engagement Coordinator for ArchivesSpace jessica.crouch at lyrasis.org [page1image482511520] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 29068 bytes Desc: image001.jpg URL: From jasteytler at minlib.net Wed Aug 11 10:51:45 2021 From: jasteytler at minlib.net (Jessica Steytler) Date: Wed, 11 Aug 2021 10:51:45 -0400 Subject: [Archivesspace_small_archives_users_group] Introducing myself Message-ID: Hi small institutions! I'm Jess [image: image.png] I am an archivist who's mostly doing reference library work in a public setting, and the "lone arranger" of my department, but with at least some assistance. I get to be the project manager for implementing ArchivesSpace. We are going from the library's book-centric ILS/catalog, and whatever word documents or excel sheets or possibly access databases I can find that hold archive inventories/finding aids. I have experience using ArchivesSpace from previous jobs, and even helped implement, but key word in this is "helped"- not run. I'm grateful for the pairing program that ASpace does (Hi, Kate!) but I want to take a more active role, and all the conversations I've seen I don't really understand yet because I'm so close to the beginning. I wanted to say hi and see who else was in this space. I am working on formulating my question to the greater group but right now I am mostly in the stare blankly at the wall of things I'm supposed to know how to do that I don't know how to do. Would love to hear from more folks here in listserv land who need to work up the courage to ask questions. Best wishes, warmest regards- -- Jessica Steytler (she/her) Reference - Special Collections Public Library of Brookline 361 Washington St. Brookline, MA 02445 jasteytler at minlib.net http://brooklinelibrary.org -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image.png Type: image/png Size: 63183 bytes Desc: not available URL: From june.power at uncp.edu Wed Aug 11 11:04:28 2021 From: june.power at uncp.edu (June L Power) Date: Wed, 11 Aug 2021 15:04:28 +0000 Subject: [Archivesspace_small_archives_users_group] [EXTERNAL] Introducing myself In-Reply-To: References: Message-ID: Hi Jess! I'm June. [A person smiling for the camera Description automatically generated with medium confidence] We've been using ASpace now for a little over a year and I still feel like a novice. We went through implementation sans a systems person, and just me trying to work things out with our IT folks. I read the list avidly trying to learn more, but I still am rather clueless about most of the technical side. It has been so helpful though, as I inherited an archive where nothing was inventoried and no finding aids existed at all, so I get the benefit of starting with a rather blank slate for my backlog. Good luck with your implementation. _____________________________________________ [cid:image001.png at 01D78EA0.7AF18880] June Power June L. Power Director of Special Collections and Archives Livermore Library 1 University Drive I P.O. Box 1510 I Pembroke, NC 28372 O: 910.521.6369 I F: 910.521.6547 Changing Lives Through Education #BraveNation From: archivesspace_small_archives_users_group-bounces at lyralists.lyrasis.org On Behalf Of Jessica Steytler Sent: Wednesday, August 11, 2021 10:52 AM To: archivesspace_small_archives_users_group at lyralists.lyrasis.org Subject: [EXTERNAL] [Archivesspace_small_archives_users_group] Introducing myself CAUTION: This email originated from outside of the organization. Do not click on links or open attachments unless you recognize the sender and know the content is safe. Hi small institutions! I'm Jess [cid:image002.png at 01D78EA0.7AF18880] I am an archivist who's mostly doing reference library work in a public setting, and the "lone arranger" of my department, but with at least some assistance. I get to be the project manager for implementing ArchivesSpace. We are going from the library's book-centric ILS/catalog, and whatever word documents or excel sheets or possibly access databases I can find that hold archive inventories/finding aids. I have experience using ArchivesSpace from previous jobs, and even helped implement, but key word in this is "helped"- not run. I'm grateful for the pairing program that ASpace does (Hi, Kate!) but I want to take a more active role, and all the conversations I've seen I don't really understand yet because I'm so close to the beginning. I wanted to say hi and see who else was in this space. I am working on formulating my question to the greater group but right now I am mostly in the stare blankly at the wall of things I'm supposed to know how to do that I don't know how to do. Would love to hear from more folks here in listserv land who need to work up the courage to ask questions. Best wishes, warmest regards- -- Jessica Steytler (she/her) Reference - Special Collections Public Library of Brookline 361 Washington St. Brookline, MA 02445 jasteytler at minlib.net http://brooklinelibrary.org -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 12814 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 63183 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 3478 bytes Desc: image003.jpg URL: From saprill at kingstonpubliclibrary.org Wed Aug 11 12:47:47 2021 From: saprill at kingstonpubliclibrary.org (Susan Aprill) Date: Wed, 11 Aug 2021 12:47:47 -0400 Subject: [Archivesspace_small_archives_users_group] [EXTERNAL] Introducing myself In-Reply-To: References: Message-ID: [image: susan-aprill-archivist.jpg] Hi Jess, June and any other small archive archivists! I'm Susan Aprill, Archivist for the Kingston Public Library. I've had ASpace for a while and am slowly moving/revising/correcting/adding data and figuring out how to do things. I've managed to avoid IT issues by using libraryhost.com, which I've found to be a very hospitable host. I've gotten through some proof of concept experiments, both successful and not so much; my next steps are customizing the public interface, uploading via spreadsheet, compiling workflows in a manual, and publicizing the site My little instance is here . I was worried about the "wall of things to do" too, and about looking half-baked or ill-informed on the internet. I just crossed my fingers and jumped in with the patron saint of Kingston history, Emily Fuller Drew . Material by and about her went into accessions, resources, agents, digital objects, archival objects, and links to single items, Digital Commonwealth, and to the Omeka site where images and text files live. Here's the search results for the Emily material I've published. I think she would have loved it! There's a lot that's not public, of course. I'm slowly making my way through issues like how to do this to avoid this . It's messy and fun, and it's measurable progress and a good foundation for adding more and more and more... It's good to meet you both, and I hope more of us join in. Yours, Susan Susan Aprill, Archivist Local History Collections at the Adams Kingston Public Library 6 Green Street, Kingston MA 02364 781-831-6277 On Wed, Aug 11, 2021 at 11:04 AM June L Power wrote: > Hi Jess! I?m June. > > > > [image: A person smiling for the camera Description automatically > generated with medium confidence] > > > > We?ve been using ASpace now for a little over a year and I still feel like > a novice. We went through implementation sans a systems person, and just me > trying to work things out with our IT folks. I read the list avidly trying > to learn more, but I still am rather clueless about most of the technical > side. It has been so helpful though, as I inherited an archive where > nothing was inventoried and no finding aids existed at all, so I get the > benefit of starting with a rather blank slate for my backlog. Good luck > with your implementation. > > _____________________________________________ > > * June Power* > > > > June L. Power > > Director of Special Collections and Archives > > Livermore Library > > > > 1 University Drive I P.O. Box 1510 I Pembroke, NC 28372 > > O: 910.521.6369 I F: 910.521.6547 > > Changing Lives Through Education > > #BraveNation > > > > > > > > *From:* > archivesspace_small_archives_users_group-bounces at lyralists.lyrasis.org < > archivesspace_small_archives_users_group-bounces at lyralists.lyrasis.org> *On > Behalf Of *Jessica Steytler > *Sent:* Wednesday, August 11, 2021 10:52 AM > *To:* archivesspace_small_archives_users_group at lyralists.lyrasis.org > *Subject:* [EXTERNAL] [Archivesspace_small_archives_users_group] > Introducing myself > > > > CAUTION: This email originated from outside of the organization. Do not > click on links or open attachments unless you recognize the sender and know > the content is safe. > > Hi small institutions! > > I'm Jess > > I am an archivist who's mostly doing reference library work in a public > setting, and the "lone arranger" of my department, but with at least some > assistance. I get to be the project manager for implementing ArchivesSpace. > We are going from the library's book-centric ILS/catalog, and whatever word > documents or excel sheets or possibly access databases I can find that hold > archive inventories/finding aids. > > > > I have experience using ArchivesSpace from previous jobs, and even helped > implement, but key word in this is "helped"- not run. > > > > I'm grateful for the pairing program that ASpace does (Hi, Kate!) but I > want to take a more active role, and all the conversations I've seen I > don't really understand yet because I'm so close to the beginning. I wanted > to say hi and see who else was in this space. > > > > I am working on formulating my question to the greater group but right now > I am mostly in the stare blankly at the wall of things I'm supposed to know > how to do that I don't know how to do. Would love to hear from more folks > here in listserv land who need to work up the courage to ask questions. > > > > Best wishes, warmest regards- > > > -- > Jessica Steytler (she/her) > Reference - Special Collections > Public Library of Brookline > 361 Washington St. > Brookline, MA 02445 > jasteytler at minlib.net > http://brooklinelibrary.org > > _______________________________________________ > Archivesspace_small_archives_users_group mailing list > Archivesspace_small_archives_users_group at lyralists.lyrasis.org > > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_small_archives_users_group > -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 12814 bytes Desc: not available URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 63183 bytes Desc: not available URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 3478 bytes Desc: not available URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: susan-aprill-archivist.jpg Type: image/jpeg Size: 366646 bytes Desc: not available URL: From christine.dibella at lyrasis.org Wed Aug 11 14:00:59 2021 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Wed, 11 Aug 2021 18:00:59 +0000 Subject: [Archivesspace_small_archives_users_group] ArchivesSpace 3.0.2 now available Message-ID: Hello ArchivesSpace members, ArchivesSpace 3.0.2 is now available. Version 3.0.2 is the direct result of community feedback about the migration of date sub-records attached to agents. The updated migration will create an equal number of new structured date sub-records from the pre-3.x date sub-records and do some parsing of date expressions in range dates into begin and end date expressions. If you previously upgraded to 3.0.0 or 3.0.1, this migration will be skipped. This version also fixes a bug uncovered with the spreadsheet importer for adding digital objects to archival objects. More information about what's in the release and the link to download it are at https://github.com/archivesspace/archivesspace/releases. Information on upgrading to a new version of ArchivesSpace is available at https://archivesspace.github.io/tech-docs/administration/upgrading.html. If you have questions or need any assistance, please let us know. The timing of this smaller release is intended to meet the needs of institutions that need to complete an upgrade before the end of the summer. If you do not have that kind of time pressure, you may want to wait for the next version (which we anticipate to be 3.1.0) as we expect to put out a more typical release with the usual complement of bug fixes, feature enhancements, and infrastructure improvements in a few weeks. Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 [ASpaceOrgHomeMedium] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 13904 bytes Desc: image001.jpg URL: From vjones3 at muw.edu Wed Aug 11 13:04:57 2021 From: vjones3 at muw.edu (Vic C Jones) Date: Wed, 11 Aug 2021 17:04:57 +0000 Subject: [Archivesspace_small_archives_users_group] [EXTERNAL] Introducing myself In-Reply-To: References: Message-ID: Hello all! [cid:image002.jpg at 01D78EA9.15BD3E60] I am Vic Jones the Archives and Special Collections Librarian at Mississippi University for Women. We just got started with ArchivesSpace last month, so I am very, very new to it. I have had some experience with ArchivesSpace beforehand but nothing like what I am doing now. I also agree with some of the other sentiments about feeling lost with the main server. I hope that this one will be a bit more beginner friendly! Currently, all of our finding aids and materials are in various documents and spreadsheets. My latest project has been figuring out a way to batch upload all the information that I need. I am also happy to pose the group?s first(ish) question! I have gone back and fourth with spreadsheet uploads and Rapid Data Entry, but I have been struggling to find a way to batch upload child barcodes. Any suggestions? I am looking forward to working with you all and learning ASpace together! One we?ll be the pros in the main server! Best, ?????????????Vic Jones Archives and Special Collections Librarian Assistant Professor Mississippi University for Women 1100 College Street | MUW 1625 Columbus, MS 39701 662-241-7601 | she/her/hers https://www.muw.edu/library/archives [cid:image006.png at 01D6C185.DBAF53C0][instagram-icon_16x16] From: archivesspace_small_archives_users_group-bounces at lyralists.lyrasis.org On Behalf Of Susan Aprill Sent: Wednesday, August 11, 2021 11:48 AM To: Archivesspace Small Archives Users Group Subject: Re: [Archivesspace_small_archives_users_group] [EXTERNAL] Introducing myself [susan-aprill-archivist.jpg] Hi Jess, June and any other small archive archivists! I'm Susan Aprill, Archivist for the Kingston Public Library. I've had ASpace for a while and am slowly moving/revising/correcting/adding data and figuring out how to do things. I've managed to avoid IT issues by using libraryhost.com, which I've found to be a very hospitable host. I've gotten through some proof of concept experiments, both successful and not so much; my next steps are customizing the public interface, uploading via spreadsheet, compiling workflows in a manual, and publicizing the site My little instance is here. I was worried about the "wall of things to do" too, and about looking half-baked or ill-informed on the internet. I just crossed my fingers and jumped in with the patron saint of Kingston history, Emily Fuller Drew. Material by and about her went into accessions, resources, agents, digital objects, archival objects, and links to single items, Digital Commonwealth, and to the Omeka site where images and text files live. Here's the search results for the Emily material I've published. I think she would have loved it! There's a lot that's not public, of course. I'm slowly making my way through issues like how to do this to avoid this. It's messy and fun, and it's measurable progress and a good foundation for adding more and more and more... It's good to meet you both, and I hope more of us join in. Yours, Susan Susan Aprill, Archivist Local History Collections at the Adams Kingston Public Library 6 Green Street, Kingston MA 02364 781-831-6277 On Wed, Aug 11, 2021 at 11:04 AM June L Power > wrote: Hi Jess! I?m June. [A person smiling for the camera Description automatically generated with medium confidence] We?ve been using ASpace now for a little over a year and I still feel like a novice. We went through implementation sans a systems person, and just me trying to work things out with our IT folks. I read the list avidly trying to learn more, but I still am rather clueless about most of the technical side. It has been so helpful though, as I inherited an archive where nothing was inventoried and no finding aids existed at all, so I get the benefit of starting with a rather blank slate for my backlog. Good luck with your implementation. _____________________________________________ [cid:image007.png at 01D78EA7.C22F6E90] June Power June L. Power Director of Special Collections and Archives Livermore Library 1 University Drive I P.O. Box 1510 I Pembroke, NC 28372 O: 910.521.6369 I F: 910.521.6547 Changing Lives Through Education #BraveNation From: archivesspace_small_archives_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Jessica Steytler Sent: Wednesday, August 11, 2021 10:52 AM To: archivesspace_small_archives_users_group at lyralists.lyrasis.org Subject: [EXTERNAL] [Archivesspace_small_archives_users_group] Introducing myself CAUTION: This email originated from outside of the organization. Do not click on links or open attachments unless you recognize the sender and know the content is safe. Hi small institutions! I'm Jess [cid:image008.png at 01D78EA7.C22F6E90] I am an archivist who's mostly doing reference library work in a public setting, and the "lone arranger" of my department, but with at least some assistance. I get to be the project manager for implementing ArchivesSpace. We are going from the library's book-centric ILS/catalog, and whatever word documents or excel sheets or possibly access databases I can find that hold archive inventories/finding aids. I have experience using ArchivesSpace from previous jobs, and even helped implement, but key word in this is "helped"- not run. I'm grateful for the pairing program that ASpace does (Hi, Kate!) but I want to take a more active role, and all the conversations I've seen I don't really understand yet because I'm so close to the beginning. I wanted to say hi and see who else was in this space. I am working on formulating my question to the greater group but right now I am mostly in the stare blankly at the wall of things I'm supposed to know how to do that I don't know how to do. Would love to hear from more folks here in listserv land who need to work up the courage to ask questions. Best wishes, warmest regards- -- Jessica Steytler (she/her) Reference - Special Collections Public Library of Brookline 361 Washington St. Brookline, MA 02445 jasteytler at minlib.net http://brooklinelibrary.org _______________________________________________ Archivesspace_small_archives_users_group mailing list Archivesspace_small_archives_users_group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_small_archives_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... 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Name: image011.jpg Type: image/jpeg Size: 10332 bytes Desc: image011.jpg URL: From sbschliep at FOLGER.edu Wed Aug 11 15:17:15 2021 From: sbschliep at FOLGER.edu (Sara Butterfass Schliep) Date: Wed, 11 Aug 2021 19:17:15 +0000 Subject: [Archivesspace_small_archives_users_group] Archivesspace_small_archives_users_group Digest, Vol 21, Issue 7 In-Reply-To: References: Message-ID: Hi all and thank to Jessica for kicking off some introductions! I'm Sara and I have a hybrid role at the Folger Shakespeare Library as its (first full-time) Archivist and a manuscript cataloger. I had some experience with ASpace during my MLIS program, but it was minimal. At the Folger, we're implementing ASpace slowly. Our EAD manuscript finding aids were transferred last summer (by my boss who is essentially a Systems Librarian and knows much more about ASpace than I do) and this year I've been using the import spreadsheet to bring in data from our spreadsheet inventories that were created prior to renovation for our institutional records. Like Vic, I have some collections with child barcodes and can't find a fast way (importer or RDE) to get them into ASpace, but would love to hear about a solution if someone knows of one. Best, Sara From: archivesspace_small_archives_users_group-bounces at lyralists.lyrasis.org On Behalf Of archivesspace_small_archives_users_group-request at lyralists.lyrasis.org Sent: Wednesday, August 11, 2021 2:04 PM To: archivesspace_small_archives_users_group at lyralists.lyrasis.org Subject: Archivesspace_small_archives_users_group Digest, Vol 21, Issue 7 Send Archivesspace_small_archives_users_group mailing list submissions to archivesspace_small_archives_users_group at lyralists.lyrasis.org To subscribe or unsubscribe via the World Wide Web, visit http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_small_archives_users_group or, via email, send a message with subject or body 'help' to archivesspace_small_archives_users_group-request at lyralists.lyrasis.org You can reach the person managing the list at archivesspace_small_archives_users_group-owner at lyralists.lyrasis.org When replying, please edit your Subject line so it is more specific than "Re: Contents of Archivesspace_small_archives_users_group digest..." Today's Topics: 1. Re: [EXTERNAL] Introducing myself (Vic C Jones) ---------------------------------------------------------------------- Message: 1 Date: Wed, 11 Aug 2021 17:04:57 +0000 From: Vic C Jones > To: Archivesspace Small Archives Users Group > Subject: Re: [Archivesspace_small_archives_users_group] [EXTERNAL] Introducing myself Message-ID: > Content-Type: text/plain; charset="utf-8" Hello all! [cid:image002.jpg at 01D78EA9.15BD3E60] I am Vic Jones the Archives and Special Collections Librarian at Mississippi University for Women. We just got started with ArchivesSpace last month, so I am very, very new to it. I have had some experience with ArchivesSpace beforehand but nothing like what I am doing now. I also agree with some of the other sentiments about feeling lost with the main server. I hope that this one will be a bit more beginner friendly! Currently, all of our finding aids and materials are in various documents and spreadsheets. My latest project has been figuring out a way to batch upload all the information that I need. I am also happy to pose the group?s first(ish) question! I have gone back and fourth with spreadsheet uploads and Rapid Data Entry, but I have been struggling to find a way to batch upload child barcodes. Any suggestions? I am looking forward to working with you all and learning ASpace together! One we?ll be the pros in the main server! Best, ?????????????Vic Jones Archives and Special Collections Librarian Assistant Professor Mississippi University for Women 1100 College Street | MUW 1625 Columbus, MS 39701 662-241-7601 | she/her/hers https://www.muw.edu/library/archives [cid:image006.png at 01D6C185.DBAF53C0]>[instagram-icon_16x16]> From: archivesspace_small_archives_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Susan Aprill Sent: Wednesday, August 11, 2021 11:48 AM To: Archivesspace Small Archives Users Group > Subject: Re: [Archivesspace_small_archives_users_group] [EXTERNAL] Introducing myself [susan-aprill-archivist.jpg] Hi Jess, June and any other small archive archivists! I'm Susan Aprill, Archivist for the Kingston Public Library. I've had ASpace for a while and am slowly moving/revising/correcting/adding data and figuring out how to do things. I've managed to avoid IT issues by using libraryhost.com>, which I've found to be a very hospitable host. I've gotten through some proof of concept experiments, both successful and not so much; my next steps are customizing the public interface, uploading via spreadsheet, compiling workflows in a manual, and publicizing the site My little instance is here>. I was worried about the "wall of things to do" too, and about looking half-baked or ill-informed on the internet. I just crossed my fingers and jumped in with the patron saint of Kingston history, Emily Fuller Drew>. Material by and about her went into accessions, resources, agents, digital objects, archival objects, and links to single items, Digital Commonwealth, and to the Omeka site where images and text files live. Here's the search results for the Emily material> I've published. I think she would have loved it! There's a lot that's not public, of course. I'm slowly making my way through issues like how to do this> to avoid this>. It's messy and fun, and it's measurable progress and a good foundation for adding more and more and more... It's good to meet you both, and I hope more of us join in. Yours, Susan Susan Aprill, Archivist Local History Collections at the Adams Kingston Public Library> 6 Green Street, Kingston MA 02364 781-831-6277 On Wed, Aug 11, 2021 at 11:04 AM June L Power >> wrote: Hi Jess! I?m June. [A person smiling for the camera Description automatically generated with medium confidence] We?ve been using ASpace now for a little over a year and I still feel like a novice. We went through implementation sans a systems person, and just me trying to work things out with our IT folks. I read the list avidly trying to learn more, but I still am rather clueless about most of the technical side. It has been so helpful though, as I inherited an archive where nothing was inventoried and no finding aids existed at all, so I get the benefit of starting with a rather blank slate for my backlog. Good luck with your implementation. _____________________________________________ [cid:image007.png at 01D78EA7.C22F6E90] June Power June L. Power Director of Special Collections and Archives Livermore Library 1 University Drive I P.O. Box 1510 I Pembroke, NC 28372 O: 910.521.6369 I F: 910.521.6547 Changing Lives Through Education #BraveNation From: archivesspace_small_archives_users_group-bounces at lyralists.lyrasis.org> >> On Behalf Of Jessica Steytler Sent: Wednesday, August 11, 2021 10:52 AM To: archivesspace_small_archives_users_group at lyralists.lyrasis.org> Subject: [EXTERNAL] [Archivesspace_small_archives_users_group] Introducing myself CAUTION: This email originated from outside of the organization. Do not click on links or open attachments unless you recognize the sender and know the content is safe. Hi small institutions! I'm Jess [cid:image008.png at 01D78EA7.C22F6E90] I am an archivist who's mostly doing reference library work in a public setting, and the "lone arranger" of my department, but with at least some assistance. I get to be the project manager for implementing ArchivesSpace. We are going from the library's book-centric ILS/catalog, and whatever word documents or excel sheets or possibly access databases I can find that hold archive inventories/finding aids. I have experience using ArchivesSpace from previous jobs, and even helped implement, but key word in this is "helped"- not run. I'm grateful for the pairing program that ASpace does (Hi, Kate!) but I want to take a more active role, and all the conversations I've seen I don't really understand yet because I'm so close to the beginning. I wanted to say hi and see who else was in this space. I am working on formulating my question to the greater group but right now I am mostly in the stare blankly at the wall of things I'm supposed to know how to do that I don't know how to do. Would love to hear from more folks here in listserv land who need to work up the courage to ask questions. Best wishes, warmest regards- -- Jessica Steytler (she/her) Reference - Special Collections Public Library of Brookline 361 Washington St. Brookline, MA 02445 jasteytler at minlib.net> http://brooklinelibrary.org> _______________________________________________ Archivesspace_small_archives_users_group mailing list Archivesspace_small_archives_users_group at lyralists.lyrasis.org> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_small_archives_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: > -------------- next part -------------- A non-text attachment was scrubbed... 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Name: image011.jpg Type: image/jpeg Size: 10332 bytes Desc: image011.jpg URL: > ------------------------------ _______________________________________________ Archivesspace_small_archives_users_group mailing list Archivesspace_small_archives_users_group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_small_archives_users_group End of Archivesspace_small_archives_users_group Digest, Vol 21, Issue 7 *********************************************************************** -------------- next part -------------- An HTML attachment was scrubbed... URL: From jasteytler at minlib.net Wed Aug 11 16:19:49 2021 From: jasteytler at minlib.net (Jessica Steytler) Date: Wed, 11 Aug 2021 16:19:49 -0400 Subject: [Archivesspace_small_archives_users_group] [EXTERNAL] Introducing myself In-Reply-To: References: Message-ID: Yay! This feels so cozy! I'm happy to meet everyone so far and suddenly have a lot I want to talk about. Vic-- I haven't touched rapid data entry since my previous job and it didn't have barcodes at all (but we do here!) It seems pretty rudimentary, but cut and paste from a spreadsheet? But no-- you want to batch that. https://archivesspace.atlassian.net/wiki/search?text=batch%20upload -I did a small search on the ASpace wiki for batch upload... don't know if that helps. Susan-- I think I emailed you off listserv a few times. You showed us in links how to display a very tidy click for a PDF vs. the less preferred "digital object" - can you talk more about what you were hoping to do and what you were hoping to avoid? Susan, are you importing content from Sierra (or your ILS if not Sierra?) We have a significant number of items that live on Digital Commonwealth that I want to populate in our ASpace instance I have done a few test runs, so let me show you. I definitely need to watch more tutorials because I feel like I'm not optimizing well. Critique and pointers to "this tutorial tells you how to do that" or similar, very welcome. Example: Here's a list of our resources in the public interface. "Decoration Day" in ASpace . "Decoration Day" in Digital Commonwealth . Not loving how buried the link to the digital object is. I think I don't know how to Digital Object yet. ;) Thanks all- Jess On Wed, Aug 11, 2021 at 2:04 PM Vic C Jones wrote: > Hello all! > > > > I am Vic Jones the Archives and Special Collections Librarian at > Mississippi University for Women. We just got started with ArchivesSpace > last month, so I am very, very new to it. I have had some experience with > ArchivesSpace beforehand but nothing like what I am doing now. I also agree > with some of the other sentiments about feeling lost with the main server. > I hope that this one will be a bit more beginner friendly! > > > > Currently, all of our finding aids and materials are in various documents > and spreadsheets. My latest project has been figuring out a way to batch > upload all the information that I need. I am also happy to pose the group?s > first(ish) question! > > > > I have gone back and fourth with spreadsheet uploads and Rapid Data Entry, > but I have been struggling to find a way to batch upload child barcodes. > Any suggestions? > > > > I am looking forward to working with you all and learning ASpace together! > One we?ll be the pros in the main server! > > > > Best, > > > > ?????????????*Vic Jones* > > Archives and Special Collections Librarian > > Assistant Professor > > Mississippi University for Women > > 1100 College Street | MUW 1625 > > Columbus, MS 39701 > > 662-241-7601 | she/her/hers > > https://www.muw.edu/library/archives > > [image: cid:image006.png at 01D6C185.DBAF53C0] > [image: instagram-icon_16x16] > > > > > > > *From:* > archivesspace_small_archives_users_group-bounces at lyralists.lyrasis.org < > archivesspace_small_archives_users_group-bounces at lyralists.lyrasis.org> *On > Behalf Of *Susan Aprill > *Sent:* Wednesday, August 11, 2021 11:48 AM > *To:* Archivesspace Small Archives Users Group < > archivesspace_small_archives_users_group at lyralists.lyrasis.org> > *Subject:* Re: [Archivesspace_small_archives_users_group] [EXTERNAL] > Introducing myself > > > > [image: susan-aprill-archivist.jpg] > > Hi Jess, June and any other small archive archivists! > > > > I'm Susan Aprill, Archivist for the Kingston Public Library. I've had > ASpace for a while and am slowly moving/revising/correcting/adding data and > figuring out how to do things. I've managed to avoid IT issues by using > libraryhost.com, which I've found to be a very hospitable host. I've > gotten through some proof of concept experiments, both successful and not > so much; my next steps are customizing the public interface, uploading via > spreadsheet, compiling workflows in a manual, and publicizing the site > > > > My little instance is here . I was worried > about the "wall of things to do" too, and about looking half-baked or > ill-informed on the internet. I just crossed my fingers and jumped in with the > patron saint of Kingston history, Emily Fuller Drew > . Material by and about her went > into accessions, resources, agents, digital objects, archival objects, and > links to single items, Digital Commonwealth, and to the Omeka site where > images and text files live. > > > > Here's the search results for the Emily material > I've > published. I think she would have loved it! There's a lot that's not > public, of course. I'm slowly making my way through issues like how to do > this to > avoid this . > It's messy and fun, and it's measurable progress and a good foundation for > adding more and more and more... > > > > It's good to meet you both, and I hope more of us join in. > > Yours, > > Susan > > > > > > > > > > Susan Aprill, Archivist > > Local History Collections at the Adams > > Kingston Public Library > > 6 Green Street, Kingston MA 02364 > > 781-831-6277 > > > > > > On Wed, Aug 11, 2021 at 11:04 AM June L Power wrote: > > Hi Jess! I?m June. > > > > [image: A person smiling for the camera Description automatically > generated with medium confidence] > > > > We?ve been using ASpace now for a little over a year and I still feel like > a novice. We went through implementation sans a systems person, and just me > trying to work things out with our IT folks. I read the list avidly trying > to learn more, but I still am rather clueless about most of the technical > side. It has been so helpful though, as I inherited an archive where > nothing was inventoried and no finding aids existed at all, so I get the > benefit of starting with a rather blank slate for my backlog. Good luck > with your implementation. > > _____________________________________________ > > * June Power* > > > > June L. Power > > Director of Special Collections and Archives > > Livermore Library > > > > 1 University Drive I P.O. Box 1510 I Pembroke, NC 28372 > > O: 910.521.6369 I F: 910.521.6547 > > Changing Lives Through Education > > #BraveNation > > > > > > > > *From:* > archivesspace_small_archives_users_group-bounces at lyralists.lyrasis.org < > archivesspace_small_archives_users_group-bounces at lyralists.lyrasis.org> *On > Behalf Of *Jessica Steytler > *Sent:* Wednesday, August 11, 2021 10:52 AM > *To:* archivesspace_small_archives_users_group at lyralists.lyrasis.org > *Subject:* [EXTERNAL] [Archivesspace_small_archives_users_group] > Introducing myself > > > > CAUTION: This email originated from outside of the organization. Do not > click on links or open attachments unless you recognize the sender and know > the content is safe. > > Hi small institutions! > > I'm Jess > > I am an archivist who's mostly doing reference library work in a public > setting, and the "lone arranger" of my department, but with at least some > assistance. I get to be the project manager for implementing ArchivesSpace. > We are going from the library's book-centric ILS/catalog, and whatever word > documents or excel sheets or possibly access databases I can find that hold > archive inventories/finding aids. > > > > I have experience using ArchivesSpace from previous jobs, and even helped > implement, but key word in this is "helped"- not run. > > > > I'm grateful for the pairing program that ASpace does (Hi, Kate!) but I > want to take a more active role, and all the conversations I've seen I > don't really understand yet because I'm so close to the beginning. I wanted > to say hi and see who else was in this space. > > > > I am working on formulating my question to the greater group but right now > I am mostly in the stare blankly at the wall of things I'm supposed to know > how to do that I don't know how to do. Would love to hear from more folks > here in listserv land who need to work up the courage to ask questions. > > > > Best wishes, warmest regards- > > > -- > Jessica Steytler (she/her) > Reference - Special Collections > Public Library of Brookline > 361 Washington St. > Brookline, MA 02445 > jasteytler at minlib.net > http://brooklinelibrary.org > > > _______________________________________________ > Archivesspace_small_archives_users_group mailing list > Archivesspace_small_archives_users_group at lyralists.lyrasis.org > > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_small_archives_users_group > > _______________________________________________ > Archivesspace_small_archives_users_group mailing list > Archivesspace_small_archives_users_group at lyralists.lyrasis.org > > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_small_archives_users_group > -- Jessica Steytler (*she/her)* Reference - Special Collections Public Library of Brookline 361 Washington St. Brookline, MA 02445 jasteytler at minlib.net http://brooklinelibrary.org -------------- next part -------------- An HTML attachment was scrubbed... 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Name: image010.png Type: image/png Size: 879 bytes Desc: not available URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image011.jpg Type: image/jpeg Size: 10332 bytes Desc: not available URL: From scheirw at newschool.edu Wed Aug 11 16:48:00 2021 From: scheirw at newschool.edu (Wendy Scheir) Date: Wed, 11 Aug 2021 16:48:00 -0400 Subject: [Archivesspace_small_archives_users_group] Archivesspace_small_archives_users_group Digest, Vol 21, Issue 7 In-Reply-To: References: Message-ID: Vic and Sara, Are the child barcodes that you're wanting to import ones associated with existing top containers that are already linked through instances to a resource record? If so, you might consider trying out the bulk updater import plugin that we recently described at the ASpace show and tell. You can add the plugin to your ASpace backend through Github. I don't know how to do that part, but I think it's fairly straightforward for systems folks to do, and if you can get the plugin installed it is easy to use from the staff user interface. Let me know once you've got the plugin installed and I'd be glad to walk you through the process to use it. All best, Wendy ____________________________________ WENDY SCHEIR director THE NEW SCHOOL ARCHIVES & SPECIAL COLLECTIONS 66 FIFTH AVENUE, NEW YORK, NY 10011 scheirw at newschool.edu T 212-229-5942 Explore the Archives | Digital Collections from the Archives | New School Histories | @tnsarchives [image: THE NEW SCHOOL] On Wed, Aug 11, 2021 at 3:17 PM Sara Butterfass Schliep < sbschliep at folger.edu> wrote: > Hi all and thank to Jessica for kicking off some introductions! > > > > I?m Sara and I have a hybrid role at the Folger Shakespeare Library as its > (first full-time) Archivist and a manuscript cataloger. I had some > experience with ASpace during my MLIS program, but it was minimal. At the > Folger, we?re implementing ASpace slowly. Our EAD manuscript finding aids > were transferred last summer (by my boss who is essentially a Systems > Librarian and knows much more about ASpace than I do) and this year I?ve > been using the import spreadsheet to bring in data from our spreadsheet > inventories that were created prior to renovation for our institutional > records. Like Vic, I have some collections with child barcodes and can?t > find a fast way (importer or RDE) to get them into ASpace, but would love > to hear about a solution if someone knows of one. > > > > Best, > > Sara > > > > *From:* > archivesspace_small_archives_users_group-bounces at lyralists.lyrasis.org < > archivesspace_small_archives_users_group-bounces at lyralists.lyrasis.org> *On > Behalf Of * > archivesspace_small_archives_users_group-request at lyralists.lyrasis.org > *Sent:* Wednesday, August 11, 2021 2:04 PM > *To:* archivesspace_small_archives_users_group at lyralists.lyrasis.org > *Subject:* Archivesspace_small_archives_users_group Digest, Vol 21, Issue > 7 > > > > Send Archivesspace_small_archives_users_group mailing list submissions > to > archivesspace_small_archives_users_group at lyralists.lyrasis.org > > To subscribe or unsubscribe via the World Wide Web, visit > > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_small_archives_users_group > > > or, via email, send a message with subject or body 'help' to > archivesspace_small_archives_users_group-request at lyralists.lyrasis.org > > > You can reach the person managing the list at > archivesspace_small_archives_users_group-owner at lyralists.lyrasis.org > > When replying, please edit your Subject line so it is more specific > than "Re: Contents of Archivesspace_small_archives_users_group > digest..." > > > Today's Topics: > > 1. Re: [EXTERNAL] Introducing myself (Vic C Jones) > > > ---------------------------------------------------------------------- > > Message: 1 > Date: Wed, 11 Aug 2021 17:04:57 +0000 > From: Vic C Jones > To: Archivesspace Small Archives Users Group > > Subject: Re: [Archivesspace_small_archives_users_group] [EXTERNAL] > Introducing myself > Message-ID: > < > BN8PR06MB57630775171D9DA76FC8E05AF7F89 at BN8PR06MB5763.namprd06.prod.outlook.com > > > > Content-Type: text/plain; charset="utf-8" > > Hello all! > [cid:image002.jpg at 01D78EA9.15BD3E60] > > I am Vic Jones the Archives and Special Collections Librarian at > Mississippi University for Women. We just got started with ArchivesSpace > last month, so I am very, very new to it. I have had some experience with > ArchivesSpace beforehand but nothing like what I am doing now. I also agree > with some of the other sentiments about feeling lost with the main server. > I hope that this one will be a bit more beginner friendly! > > Currently, all of our finding aids and materials are in various documents > and spreadsheets. My latest project has been figuring out a way to batch > upload all the information that I need. I am also happy to pose the group?s > first(ish) question! > > I have gone back and fourth with spreadsheet uploads and Rapid Data Entry, > but I have been struggling to find a way to batch upload child barcodes. > Any suggestions? > > I am looking forward to working with you all and learning ASpace together! > One we?ll be the pros in the main server! > > Best, > > ?????????????Vic Jones > Archives and Special Collections Librarian > Assistant Professor > Mississippi University for Women > 1100 College Street | MUW 1625 > Columbus, MS 39701 > 662-241-7601 | she/her/hers > https://www.muw.edu/library/archives > > [cid:image006.png at 01D6C185.DBAF53C0] > >[instagram-icon_16x16] > > > > > From: > archivesspace_small_archives_users_group-bounces at lyralists.lyrasis.org < > archivesspace_small_archives_users_group-bounces at lyralists.lyrasis.org> > On Behalf Of Susan Aprill > Sent: Wednesday, August 11, 2021 11:48 AM > To: Archivesspace Small Archives Users Group < > archivesspace_small_archives_users_group at lyralists.lyrasis.org> > Subject: Re: [Archivesspace_small_archives_users_group] [EXTERNAL] > Introducing myself > > [susan-aprill-archivist.jpg] > Hi Jess, June and any other small archive archivists! > > I'm Susan Aprill, Archivist for the Kingston Public Library. I've had > ASpace for a while and am slowly moving/revising/correcting/adding data and > figuring out how to do things. I've managed to avoid IT issues by using > libraryhost.com > > >, > which I've found to be a very hospitable host. I've gotten through some > proof of concept experiments, both successful and not so much; my next > steps are customizing the public interface, uploading via spreadsheet, > compiling workflows in a manual, and publicizing the site > > My little instance is here >. > I was worried about the "wall of things to do" too, and about looking > half-baked or ill-informed on the internet. I just crossed my fingers and > jumped in with the patron saint of Kingston history, Emily Fuller Drew< > https://kplma.org/emilyDance.htm > >. > Material by and about her went into accessions, resources, agents, digital > objects, archival objects, and links to single items, Digital Commonwealth, > and to the Omeka site where images and text files live. > > Here's the search results for the Emily material< > https://kpl.libraryhost.com/search?utf8=%E2%9C%93&op%5B%5D=&q%5B%5D=%22emily+drew&limit=&field%5B%5D=&from_year%5B%5D=&to_year%5B%5D=&commit=Search > > > I've published. I think she would have loved it! There's a lot that's not > public, of course. I'm slowly making my way through issues like how to do > this > > to avoid this< > https://kpl.libraryhost.com/repositories/2/digital_objects/23 > >. > It's messy and fun, and it's measurable progress and a good foundation for > adding more and more and more... > > It's good to meet you both, and I hope more of us join in. > Yours, > Susan > > > > > Susan Aprill, Archivist > Local History Collections at the Adams > Kingston Public Library > > > 6 Green Street, Kingston MA 02364 > 781-831-6277 > > > On Wed, Aug 11, 2021 at 11:04 AM June L Power < > june.power at uncp.edu> wrote: > Hi Jess! I?m June. > > [A person smiling for the camera Description automatically generated with > medium confidence] > > We?ve been using ASpace now for a little over a year and I still feel like > a novice. We went through implementation sans a systems person, and just me > trying to work things out with our IT folks. I read the list avidly trying > to learn more, but I still am rather clueless about most of the technical > side. It has been so helpful though, as I inherited an archive where > nothing was inventoried and no finding aids existed at all, so I get the > benefit of starting with a rather blank slate for my backlog. Good luck > with your implementation. > _____________________________________________ > [cid:image007.png at 01D78EA7.C22F6E90] > June Power > > June L. Power > Director of Special Collections and Archives > Livermore Library > > 1 University Drive I P.O. Box 1510 I Pembroke, NC 28372 > O: 910.521.6369 I F: 910.521.6547 > Changing Lives Through Education > #BraveNation > > > > From: > archivesspace_small_archives_users_group-bounces at lyralists.lyrasis.org > < > archivesspace_small_archives_users_group-bounces at lyralists.lyrasis.org> > On Behalf Of Jessica Steytler > Sent: Wednesday, August 11, 2021 10:52 AM > To: > archivesspace_small_archives_users_group at lyralists.lyrasis.org > > Subject: [EXTERNAL] [Archivesspace_small_archives_users_group] Introducing > myself > > CAUTION: This email originated from outside of the organization. Do not > click on links or open attachments unless you recognize the sender and know > the content is safe. > Hi small institutions! > I'm Jess > [cid:image008.png at 01D78EA7.C22F6E90] > I am an archivist who's mostly doing reference library work in a public > setting, and the "lone arranger" of my department, but with at least some > assistance. I get to be the project manager for implementing ArchivesSpace. > We are going from the library's book-centric ILS/catalog, and whatever word > documents or excel sheets or possibly access databases I can find that hold > archive inventories/finding aids. > > I have experience using ArchivesSpace from previous jobs, and even helped > implement, but key word in this is "helped"- not run. > > I'm grateful for the pairing program that ASpace does (Hi, Kate!) but I > want to take a more active role, and all the conversations I've seen I > don't really understand yet because I'm so close to the beginning. I wanted > to say hi and see who else was in this space. > > I am working on formulating my question to the greater group but right now > I am mostly in the stare blankly at the wall of things I'm supposed to know > how to do that I don't know how to do. Would love to hear from more folks > here in listserv land who need to work up the courage to ask questions. > > Best wishes, warmest regards- > > -- > Jessica Steytler (she/her) > Reference - Special Collections > Public Library of Brookline > 361 Washington St. > Brookline, MA 02445 > jasteytler at minlib.net > http://brooklinelibrary.org > > < > https://nam10.safelinks.protection.outlook.com/?url=http%3A%2F%2Fbrooklinelibrary.org%2F&data=04%7C01%7Cjune.power%40uncp.edu%7C1c6560bef2974786828308d95cd83ba1%7C1aa2e3287d0f4fd19216c479a1c14f9d%7C0%7C0%7C637642906946577999%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=Lfr5ASzdaU31OJnN2IKnfrYQPpRfkhuAhJbYPZU7yWU%3D&reserved=0 > > > > _______________________________________________ > Archivesspace_small_archives_users_group mailing list > > Archivesspace_small_archives_users_group at lyralists.lyrasis.org > > > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_small_archives_users_group > > -------------- next part -------------- > An HTML attachment was scrubbed... > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_small_archives_users_group/attachments/20210811/7126471d/attachment.html > > > > -------------- next part -------------- > A non-text attachment was scrubbed... > Name: image006.jpg > Type: image/jpeg > Size: 3478 bytes > Desc: image006.jpg > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_small_archives_users_group/attachments/20210811/7126471d/attachment.jpg > > > > -------------- next part -------------- > A non-text attachment was scrubbed... > Name: image007.png > Type: image/png > Size: 12814 bytes > Desc: image007.png > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_small_archives_users_group/attachments/20210811/7126471d/attachment.png > > > > -------------- next part -------------- > A non-text attachment was scrubbed... > Name: image008.png > Type: image/png > Size: 63183 bytes > Desc: image008.png > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_small_archives_users_group/attachments/20210811/7126471d/attachment-0001.png > > > > -------------- next part -------------- > A non-text attachment was scrubbed... > Name: image002.jpg > Type: image/jpeg > Size: 7388 bytes > Desc: image002.jpg > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_small_archives_users_group/attachments/20210811/7126471d/attachment-0001.jpg > > > > -------------- next part -------------- > A non-text attachment was scrubbed... > Name: image009.png > Type: image/png > Size: 872 bytes > Desc: image009.png > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_small_archives_users_group/attachments/20210811/7126471d/attachment-0002.png > > > > -------------- next part -------------- > A non-text attachment was scrubbed... > Name: image010.png > Type: image/png > Size: 879 bytes > Desc: image010.png > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_small_archives_users_group/attachments/20210811/7126471d/attachment-0003.png > > > > -------------- next part -------------- > A non-text attachment was scrubbed... > Name: image011.jpg > Type: image/jpeg > Size: 10332 bytes > Desc: image011.jpg > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_small_archives_users_group/attachments/20210811/7126471d/attachment-0002.jpg > > > > > ------------------------------ > > _______________________________________________ > Archivesspace_small_archives_users_group mailing list > Archivesspace_small_archives_users_group at lyralists.lyrasis.org > > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_small_archives_users_group > > > > End of Archivesspace_small_archives_users_group Digest, Vol 21, Issue 7 > *********************************************************************** > _______________________________________________ > Archivesspace_small_archives_users_group mailing list > Archivesspace_small_archives_users_group at lyralists.lyrasis.org > > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_small_archives_users_group > -------------- next part -------------- An HTML attachment was scrubbed... URL: From vjones3 at muw.edu Wed Aug 11 17:09:31 2021 From: vjones3 at muw.edu (Vic C Jones) Date: Wed, 11 Aug 2021 21:09:31 +0000 Subject: [Archivesspace_small_archives_users_group] [EXTERNAL]Re: Archivesspace_small_archives_users_group Digest, Vol 21, Issue 7 In-Reply-To: References: Message-ID: Jess and Wendy Thank y?all for trying to help me! I have tried to use the batch upload sheet (I was inspired by your show and tell!) to add the child barcodes that are associated with existing top containers. I will include an image below, but there is a space for a barcode that goes with the top container, but not the child. [cid:image001.png at 01D78ECB.401EE1F0] I have tried moving the barcode field and it just gets uploaded as the top container barcode and not the child barcode. Thanks again for all of y?all?s help, ?????????????Victoria Jones Archives and Special Collections Librarian Assistant Professor Mississippi University for Women 1100 College Street | MUW 1625 Columbus, MS 39701 662-241-7601 | she/her/hers https://www.muw.edu/library/archives [cid:image006.png at 01D6C185.DBAF53C0][instagram-icon_16x16] From: archivesspace_small_archives_users_group-bounces at lyralists.lyrasis.org On Behalf Of Wendy Scheir Sent: Wednesday, August 11, 2021 3:48 PM To: Archivesspace Small Archives Users Group Subject: [EXTERNAL]Re: [Archivesspace_small_archives_users_group] Archivesspace_small_archives_users_group Digest, Vol 21, Issue 7 Vic and Sara, Are the child barcodes that you're wanting to import ones associated with existing top containers that are already linked through instances to a resource record? If so, you might consider trying out the bulk updater import plugin that we recently described at the ASpace show and tell. You can add the plugin to your ASpace backend through Github. I don't know how to do that part, but I think it's fairly straightforward for systems folks to do, and if you can get the plugin installed it is easy to use from the staff user interface. Let me know once you've got the plugin installed and I'd be glad to walk you through the process to use it. All best, Wendy ____________________________________ WENDY SCHEIR director THE NEW SCHOOL ARCHIVES & SPECIAL COLLECTIONS 66 FIFTH AVENUE, NEW YORK, NY 10011 scheirw at newschool.edu T 212-229-5942 Explore the Archives | Digital Collections from the Archives | New School Histories | @tnsarchives [Image removed by sender. THE NEW SCHOOL] On Wed, Aug 11, 2021 at 3:17 PM Sara Butterfass Schliep > wrote: Hi all and thank to Jessica for kicking off some introductions! I?m Sara and I have a hybrid role at the Folger Shakespeare Library as its (first full-time) Archivist and a manuscript cataloger. I had some experience with ASpace during my MLIS program, but it was minimal. At the Folger, we?re implementing ASpace slowly. Our EAD manuscript finding aids were transferred last summer (by my boss who is essentially a Systems Librarian and knows much more about ASpace than I do) and this year I?ve been using the import spreadsheet to bring in data from our spreadsheet inventories that were created prior to renovation for our institutional records. Like Vic, I have some collections with child barcodes and can?t find a fast way (importer or RDE) to get them into ASpace, but would love to hear about a solution if someone knows of one. Best, Sara From: archivesspace_small_archives_users_group-bounces at lyralists.lyrasis.org > On Behalf Of archivesspace_small_archives_users_group-request at lyralists.lyrasis.org Sent: Wednesday, August 11, 2021 2:04 PM To: archivesspace_small_archives_users_group at lyralists.lyrasis.org Subject: Archivesspace_small_archives_users_group Digest, Vol 21, Issue 7 Send Archivesspace_small_archives_users_group mailing list submissions to archivesspace_small_archives_users_group at lyralists.lyrasis.org To subscribe or unsubscribe via the World Wide Web, visit http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_small_archives_users_group or, via email, send a message with subject or body 'help' to archivesspace_small_archives_users_group-request at lyralists.lyrasis.org You can reach the person managing the list at archivesspace_small_archives_users_group-owner at lyralists.lyrasis.org When replying, please edit your Subject line so it is more specific than "Re: Contents of Archivesspace_small_archives_users_group digest..." Today's Topics: 1. Re: [EXTERNAL] Introducing myself (Vic C Jones) ---------------------------------------------------------------------- Message: 1 Date: Wed, 11 Aug 2021 17:04:57 +0000 From: Vic C Jones > To: Archivesspace Small Archives Users Group > Subject: Re: [Archivesspace_small_archives_users_group] [EXTERNAL] Introducing myself Message-ID: > Content-Type: text/plain; charset="utf-8" Hello all! [cid:image002.jpg at 01D78EA9.15BD3E60] I am Vic Jones the Archives and Special Collections Librarian at Mississippi University for Women. We just got started with ArchivesSpace last month, so I am very, very new to it. I have had some experience with ArchivesSpace beforehand but nothing like what I am doing now. I also agree with some of the other sentiments about feeling lost with the main server. I hope that this one will be a bit more beginner friendly! Currently, all of our finding aids and materials are in various documents and spreadsheets. My latest project has been figuring out a way to batch upload all the information that I need. I am also happy to pose the group?s first(ish) question! I have gone back and fourth with spreadsheet uploads and Rapid Data Entry, but I have been struggling to find a way to batch upload child barcodes. Any suggestions? I am looking forward to working with you all and learning ASpace together! One we?ll be the pros in the main server! Best, ?????????????Vic Jones Archives and Special Collections Librarian Assistant Professor Mississippi University for Women 1100 College Street | MUW 1625 Columbus, MS 39701 662-241-7601 | she/her/hers https://www.muw.edu/library/archives [cid:image006.png at 01D6C185.DBAF53C0]>[instagram-icon_16x16]> From: archivesspace_small_archives_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Susan Aprill Sent: Wednesday, August 11, 2021 11:48 AM To: Archivesspace Small Archives Users Group > Subject: Re: [Archivesspace_small_archives_users_group] [EXTERNAL] Introducing myself [susan-aprill-archivist.jpg] Hi Jess, June and any other small archive archivists! I'm Susan Aprill, Archivist for the Kingston Public Library. I've had ASpace for a while and am slowly moving/revising/correcting/adding data and figuring out how to do things. I've managed to avoid IT issues by using libraryhost.com>, which I've found to be a very hospitable host. I've gotten through some proof of concept experiments, both successful and not so much; my next steps are customizing the public interface, uploading via spreadsheet, compiling workflows in a manual, and publicizing the site My little instance is here>. I was worried about the "wall of things to do" too, and about looking half-baked or ill-informed on the internet. I just crossed my fingers and jumped in with the patron saint of Kingston history, Emily Fuller Drew>. Material by and about her went into accessions, resources, agents, digital objects, archival objects, and links to single items, Digital Commonwealth, and to the Omeka site where images and text files live. Here's the search results for the Emily material> I've published. I think she would have loved it! There's a lot that's not public, of course. I'm slowly making my way through issues like how to do this> to avoid this>. It's messy and fun, and it's measurable progress and a good foundation for adding more and more and more... It's good to meet you both, and I hope more of us join in. Yours, Susan Susan Aprill, Archivist Local History Collections at the Adams Kingston Public Library> 6 Green Street, Kingston MA 02364 781-831-6277 On Wed, Aug 11, 2021 at 11:04 AM June L Power >> wrote: Hi Jess! I?m June. [A person smiling for the camera Description automatically generated with medium confidence] We?ve been using ASpace now for a little over a year and I still feel like a novice. We went through implementation sans a systems person, and just me trying to work things out with our IT folks. I read the list avidly trying to learn more, but I still am rather clueless about most of the technical side. It has been so helpful though, as I inherited an archive where nothing was inventoried and no finding aids existed at all, so I get the benefit of starting with a rather blank slate for my backlog. Good luck with your implementation. _____________________________________________ [cid:image007.png at 01D78EA7.C22F6E90] June Power June L. Power Director of Special Collections and Archives Livermore Library 1 University Drive I P.O. Box 1510 I Pembroke, NC 28372 O: 910.521.6369 I F: 910.521.6547 Changing Lives Through Education #BraveNation From: archivesspace_small_archives_users_group-bounces at lyralists.lyrasis.org> >> On Behalf Of Jessica Steytler Sent: Wednesday, August 11, 2021 10:52 AM To: archivesspace_small_archives_users_group at lyralists.lyrasis.org> Subject: [EXTERNAL] [Archivesspace_small_archives_users_group] Introducing myself CAUTION: This email originated from outside of the organization. Do not click on links or open attachments unless you recognize the sender and know the content is safe. Hi small institutions! I'm Jess [cid:image008.png at 01D78EA7.C22F6E90] I am an archivist who's mostly doing reference library work in a public setting, and the "lone arranger" of my department, but with at least some assistance. I get to be the project manager for implementing ArchivesSpace. We are going from the library's book-centric ILS/catalog, and whatever word documents or excel sheets or possibly access databases I can find that hold archive inventories/finding aids. I have experience using ArchivesSpace from previous jobs, and even helped implement, but key word in this is "helped"- not run. I'm grateful for the pairing program that ASpace does (Hi, Kate!) but I want to take a more active role, and all the conversations I've seen I don't really understand yet because I'm so close to the beginning. I wanted to say hi and see who else was in this space. I am working on formulating my question to the greater group but right now I am mostly in the stare blankly at the wall of things I'm supposed to know how to do that I don't know how to do. Would love to hear from more folks here in listserv land who need to work up the courage to ask questions. Best wishes, warmest regards- -- Jessica Steytler (she/her) Reference - Special Collections Public Library of Brookline 361 Washington St. Brookline, MA 02445 jasteytler at minlib.net> http://brooklinelibrary.org> _______________________________________________ Archivesspace_small_archives_users_group mailing list Archivesspace_small_archives_users_group at lyralists.lyrasis.org> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_small_archives_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: > -------------- next part -------------- A non-text attachment was scrubbed... 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Name: image011.jpg Type: image/jpeg Size: 10332 bytes Desc: image011.jpg URL: > ------------------------------ _______________________________________________ Archivesspace_small_archives_users_group mailing list Archivesspace_small_archives_users_group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_small_archives_users_group End of Archivesspace_small_archives_users_group Digest, Vol 21, Issue 7 *********************************************************************** _______________________________________________ Archivesspace_small_archives_users_group mailing list Archivesspace_small_archives_users_group at lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_small_archives_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: ~WRD000.jpg Type: image/jpeg Size: 823 bytes Desc: ~WRD000.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 18144 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 872 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 879 bytes Desc: image003.png URL: From scheirw at newschool.edu Wed Aug 11 17:32:01 2021 From: scheirw at newschool.edu (Wendy Scheir) Date: Wed, 11 Aug 2021 17:32:01 -0400 Subject: [Archivesspace_small_archives_users_group] [EXTERNAL]Re: Archivesspace_small_archives_users_group Digest, Vol 21, Issue 7 In-Reply-To: References: Message-ID: Hi Vic, It looks like you've been trying to do this with the Harvard importer that's now part of ASpace. The importer plugin (which you have to install separately from the core installation of ASpace) is different in that it is used to import data into existing resource records. If I understand what you're trying to do correctly, I think it will allow you to add barcodes directly into the child of a top container (I've only tried it at the top container level, but see the screenshot where I've selected the child container barcode field in gray). But maybe I'm misunderstanding what you're trying to do... [image: image.png] . ____________________________________ WENDY SCHEIR director THE NEW SCHOOL ARCHIVES & SPECIAL COLLECTIONS 66 FIFTH AVENUE, NEW YORK, NY 10011 scheirw at newschool.edu T 212-229-5942 Explore the Archives | Digital Collections from the Archives | New School Histories | @tnsarchives [image: THE NEW SCHOOL] On Wed, Aug 11, 2021 at 5:09 PM Vic C Jones wrote: > Jess and Wendy > > Thank y?all for trying to help me! I have tried to use the batch upload > sheet (I was inspired by your show and tell!) to add the child barcodes > that are associated with existing top containers. I will include an image > below, but there is a space for a barcode that goes with the top container, > but not the child. > > > > > > I have tried moving the barcode field and it just gets uploaded as the top > container barcode and not the child barcode. > > > > Thanks again for all of y?all?s help, > > > > ?????????????*Victoria Jones* > > Archives and Special Collections Librarian > > Assistant Professor > > Mississippi University for Women > > 1100 College Street | MUW 1625 > > Columbus, MS 39701 > > 662-241-7601 | she/her/hers > > https://www.muw.edu/library/archives > > [image: cid:image006.png at 01D6C185.DBAF53C0] > [image: instagram-icon_16x16] > > > > > > > > > *From:* > archivesspace_small_archives_users_group-bounces at lyralists.lyrasis.org < > archivesspace_small_archives_users_group-bounces at lyralists.lyrasis.org> *On > Behalf Of *Wendy Scheir > *Sent:* Wednesday, August 11, 2021 3:48 PM > *To:* Archivesspace Small Archives Users Group < > archivesspace_small_archives_users_group at lyralists.lyrasis.org> > *Subject:* [EXTERNAL]Re: [Archivesspace_small_archives_users_group] > Archivesspace_small_archives_users_group Digest, Vol 21, Issue 7 > > > > Vic and Sara, > > > > Are the child barcodes that you're wanting to import ones associated with > existing top containers that are already linked through instances to a > resource record? If so, you might consider trying out the bulk updater > import plugin that we recently described at the ASpace show and tell. You > can add the plugin to your ASpace backend through Github. I don't know how > to do that part, but I think it's fairly straightforward for systems folks > to do, and if you can get the plugin installed it is easy to use from the > staff user interface. Let me know once you've got the plugin installed and > I'd be glad to walk you through the process to use it. > > > > All best, > > Wendy > > ____________________________________ > > *WENDY SCHEIR* > > director > THE NEW SCHOOL ARCHIVES & SPECIAL COLLECTIONS > > 66 FIFTH AVENUE, NEW YORK, NY 10011 > > scheirw at newschool.edu > > > *T* 212-229-5942 > > Explore the Archives | Digital > Collections from the Archives > | New School Histories > | @tnsarchives > > > [image: Image removed by sender. THE NEW SCHOOL] > > > > > > On Wed, Aug 11, 2021 at 3:17 PM Sara Butterfass Schliep < > sbschliep at folger.edu> wrote: > > Hi all and thank to Jessica for kicking off some introductions! > > > > I?m Sara and I have a hybrid role at the Folger Shakespeare Library as its > (first full-time) Archivist and a manuscript cataloger. I had some > experience with ASpace during my MLIS program, but it was minimal. At the > Folger, we?re implementing ASpace slowly. Our EAD manuscript finding aids > were transferred last summer (by my boss who is essentially a Systems > Librarian and knows much more about ASpace than I do) and this year I?ve > been using the import spreadsheet to bring in data from our spreadsheet > inventories that were created prior to renovation for our institutional > records. Like Vic, I have some collections with child barcodes and can?t > find a fast way (importer or RDE) to get them into ASpace, but would love > to hear about a solution if someone knows of one. > > > > Best, > > Sara > > > > *From:* > archivesspace_small_archives_users_group-bounces at lyralists.lyrasis.org < > archivesspace_small_archives_users_group-bounces at lyralists.lyrasis.org> *On > Behalf Of * > archivesspace_small_archives_users_group-request at lyralists.lyrasis.org > *Sent:* Wednesday, August 11, 2021 2:04 PM > *To:* archivesspace_small_archives_users_group at lyralists.lyrasis.org > *Subject:* Archivesspace_small_archives_users_group Digest, Vol 21, Issue > 7 > > > > Send Archivesspace_small_archives_users_group mailing list submissions > to > archivesspace_small_archives_users_group at lyralists.lyrasis.org > > To subscribe or unsubscribe via the World Wide Web, visit > > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_small_archives_users_group > > > or, via email, send a message with subject or body 'help' to > archivesspace_small_archives_users_group-request at lyralists.lyrasis.org > > > You can reach the person managing the list at > archivesspace_small_archives_users_group-owner at lyralists.lyrasis.org > > When replying, please edit your Subject line so it is more specific > than "Re: Contents of Archivesspace_small_archives_users_group > digest..." > > > Today's Topics: > > 1. Re: [EXTERNAL] Introducing myself (Vic C Jones) > > > ---------------------------------------------------------------------- > > Message: 1 > Date: Wed, 11 Aug 2021 17:04:57 +0000 > From: Vic C Jones > To: Archivesspace Small Archives Users Group > > Subject: Re: [Archivesspace_small_archives_users_group] [EXTERNAL] > Introducing myself > Message-ID: > < > BN8PR06MB57630775171D9DA76FC8E05AF7F89 at BN8PR06MB5763.namprd06.prod.outlook.com > > > > Content-Type: text/plain; charset="utf-8" > > Hello all! > [cid:image002.jpg at 01D78EA9.15BD3E60] > > I am Vic Jones the Archives and Special Collections Librarian at > Mississippi University for Women. We just got started with ArchivesSpace > last month, so I am very, very new to it. I have had some experience with > ArchivesSpace beforehand but nothing like what I am doing now. I also agree > with some of the other sentiments about feeling lost with the main server. > I hope that this one will be a bit more beginner friendly! > > Currently, all of our finding aids and materials are in various documents > and spreadsheets. My latest project has been figuring out a way to batch > upload all the information that I need. I am also happy to pose the group?s > first(ish) question! > > I have gone back and fourth with spreadsheet uploads and Rapid Data Entry, > but I have been struggling to find a way to batch upload child barcodes. > Any suggestions? > > I am looking forward to working with you all and learning ASpace together! > One we?ll be the pros in the main server! > > Best, > > ?????????????Vic Jones > Archives and Special Collections Librarian > Assistant Professor > Mississippi University for Women > 1100 College Street | MUW 1625 > Columbus, MS 39701 > 662-241-7601 | she/her/hers > https://www.muw.edu/library/archives > > [cid:image006.png at 01D6C185.DBAF53C0] > >[instagram-icon_16x16] > > > > > From: > archivesspace_small_archives_users_group-bounces at lyralists.lyrasis.org < > archivesspace_small_archives_users_group-bounces at lyralists.lyrasis.org> > On Behalf Of Susan Aprill > Sent: Wednesday, August 11, 2021 11:48 AM > To: Archivesspace Small Archives Users Group < > archivesspace_small_archives_users_group at lyralists.lyrasis.org> > Subject: Re: [Archivesspace_small_archives_users_group] [EXTERNAL] > Introducing myself > > [susan-aprill-archivist.jpg] > Hi Jess, June and any other small archive archivists! > > I'm Susan Aprill, Archivist for the Kingston Public Library. I've had > ASpace for a while and am slowly moving/revising/correcting/adding data and > figuring out how to do things. I've managed to avoid IT issues by using > libraryhost.com > > >, > which I've found to be a very hospitable host. I've gotten through some > proof of concept experiments, both successful and not so much; my next > steps are customizing the public interface, uploading via spreadsheet, > compiling workflows in a manual, and publicizing the site > > My little instance is here >. > I was worried about the "wall of things to do" too, and about looking > half-baked or ill-informed on the internet. I just crossed my fingers and > jumped in with the patron saint of Kingston history, Emily Fuller Drew< > https://kplma.org/emilyDance.htm > >. > Material by and about her went into accessions, resources, agents, digital > objects, archival objects, and links to single items, Digital Commonwealth, > and to the Omeka site where images and text files live. > > Here's the search results for the Emily material< > https://kpl.libraryhost.com/search?utf8=%E2%9C%93&op%5B%5D=&q%5B%5D=%22emily+drew&limit=&field%5B%5D=&from_year%5B%5D=&to_year%5B%5D=&commit=Search > > > I've published. I think she would have loved it! There's a lot that's not > public, of course. I'm slowly making my way through issues like how to do > this > > to avoid this< > https://kpl.libraryhost.com/repositories/2/digital_objects/23 > >. > It's messy and fun, and it's measurable progress and a good foundation for > adding more and more and more... > > It's good to meet you both, and I hope more of us join in. > Yours, > Susan > > > > > Susan Aprill, Archivist > Local History Collections at the Adams > Kingston Public Library > > > 6 Green Street, Kingston MA 02364 > 781-831-6277 > > > On Wed, Aug 11, 2021 at 11:04 AM June L Power < > june.power at uncp.edu> wrote: > Hi Jess! I?m June. > > [A person smiling for the camera Description automatically generated with > medium confidence] > > We?ve been using ASpace now for a little over a year and I still feel like > a novice. We went through implementation sans a systems person, and just me > trying to work things out with our IT folks. I read the list avidly trying > to learn more, but I still am rather clueless about most of the technical > side. It has been so helpful though, as I inherited an archive where > nothing was inventoried and no finding aids existed at all, so I get the > benefit of starting with a rather blank slate for my backlog. Good luck > with your implementation. > _____________________________________________ > [cid:image007.png at 01D78EA7.C22F6E90] > June Power > > June L. Power > Director of Special Collections and Archives > Livermore Library > > 1 University Drive I P.O. Box 1510 I Pembroke, NC 28372 > O: 910.521.6369 I F: 910.521.6547 > Changing Lives Through Education > #BraveNation > > > > From: > archivesspace_small_archives_users_group-bounces at lyralists.lyrasis.org > < > archivesspace_small_archives_users_group-bounces at lyralists.lyrasis.org> > On Behalf Of Jessica Steytler > Sent: Wednesday, August 11, 2021 10:52 AM > To: > archivesspace_small_archives_users_group at lyralists.lyrasis.org > > Subject: [EXTERNAL] [Archivesspace_small_archives_users_group] Introducing > myself > > CAUTION: This email originated from outside of the organization. Do not > click on links or open attachments unless you recognize the sender and know > the content is safe. > Hi small institutions! > I'm Jess > [cid:image008.png at 01D78EA7.C22F6E90] > I am an archivist who's mostly doing reference library work in a public > setting, and the "lone arranger" of my department, but with at least some > assistance. I get to be the project manager for implementing ArchivesSpace. > We are going from the library's book-centric ILS/catalog, and whatever word > documents or excel sheets or possibly access databases I can find that hold > archive inventories/finding aids. > > I have experience using ArchivesSpace from previous jobs, and even helped > implement, but key word in this is "helped"- not run. > > I'm grateful for the pairing program that ASpace does (Hi, Kate!) but I > want to take a more active role, and all the conversations I've seen I > don't really understand yet because I'm so close to the beginning. I wanted > to say hi and see who else was in this space. > > I am working on formulating my question to the greater group but right now > I am mostly in the stare blankly at the wall of things I'm supposed to know > how to do that I don't know how to do. Would love to hear from more folks > here in listserv land who need to work up the courage to ask questions. > > Best wishes, warmest regards- > > -- > Jessica Steytler (she/her) > Reference - Special Collections > Public Library of Brookline > 361 Washington St. > Brookline, MA 02445 > jasteytler at minlib.net > http://brooklinelibrary.org > > < > https://nam10.safelinks.protection.outlook.com/?url=http%3A%2F%2Fbrooklinelibrary.org%2F&data=04%7C01%7Cjune.power%40uncp.edu%7C1c6560bef2974786828308d95cd83ba1%7C1aa2e3287d0f4fd19216c479a1c14f9d%7C0%7C0%7C637642906946577999%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=Lfr5ASzdaU31OJnN2IKnfrYQPpRfkhuAhJbYPZU7yWU%3D&reserved=0 > > > > _______________________________________________ > Archivesspace_small_archives_users_group mailing list > > Archivesspace_small_archives_users_group at lyralists.lyrasis.org > > > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_small_archives_users_group > > -------------- next part -------------- > An HTML attachment was scrubbed... > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_small_archives_users_group/attachments/20210811/7126471d/attachment.html > > > > -------------- next part -------------- > A non-text attachment was scrubbed... > Name: image006.jpg > Type: image/jpeg > Size: 3478 bytes > Desc: image006.jpg > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_small_archives_users_group/attachments/20210811/7126471d/attachment.jpg > > > > -------------- next part -------------- > A non-text attachment was scrubbed... > Name: image007.png > Type: image/png > Size: 12814 bytes > Desc: image007.png > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_small_archives_users_group/attachments/20210811/7126471d/attachment.png > > > > -------------- next part -------------- > A non-text attachment was scrubbed... > Name: image008.png > Type: image/png > Size: 63183 bytes > Desc: image008.png > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_small_archives_users_group/attachments/20210811/7126471d/attachment-0001.png > > > > -------------- next part -------------- > A non-text attachment was scrubbed... > Name: image002.jpg > Type: image/jpeg > Size: 7388 bytes > Desc: image002.jpg > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_small_archives_users_group/attachments/20210811/7126471d/attachment-0001.jpg > > > > -------------- next part -------------- > A non-text attachment was scrubbed... > Name: image009.png > Type: image/png > Size: 872 bytes > Desc: image009.png > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_small_archives_users_group/attachments/20210811/7126471d/attachment-0002.png > > > > -------------- next part -------------- > A non-text attachment was scrubbed... > Name: image010.png > Type: image/png > Size: 879 bytes > Desc: image010.png > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_small_archives_users_group/attachments/20210811/7126471d/attachment-0003.png > > > > -------------- next part -------------- > A non-text attachment was scrubbed... > Name: image011.jpg > Type: image/jpeg > Size: 10332 bytes > Desc: image011.jpg > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_small_archives_users_group/attachments/20210811/7126471d/attachment-0002.jpg > > > > > ------------------------------ > > _______________________________________________ > Archivesspace_small_archives_users_group mailing list > Archivesspace_small_archives_users_group at lyralists.lyrasis.org > > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_small_archives_users_group > > > > End of Archivesspace_small_archives_users_group Digest, Vol 21, Issue 7 > *********************************************************************** > > _______________________________________________ > Archivesspace_small_archives_users_group mailing list > Archivesspace_small_archives_users_group at lyralists.lyrasis.org > > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_small_archives_users_group > > _______________________________________________ > Archivesspace_small_archives_users_group mailing list > Archivesspace_small_archives_users_group at lyralists.lyrasis.org > > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_small_archives_users_group > -------------- next part -------------- An HTML attachment was scrubbed... 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Name: image.png Type: image/png Size: 124516 bytes Desc: not available URL: From Jessica.Crouch at lyrasis.org Mon Aug 16 09:06:59 2021 From: Jessica.Crouch at lyrasis.org (Jessica Crouch) Date: Mon, 16 Aug 2021 13:06:59 +0000 Subject: [Archivesspace_small_archives_users_group] Announcing the first ArchivesSpace Core Committers open call Message-ID: <8C0B58C7-4A51-46E3-952C-8A69757631DB@lyrasis.org> Dear ArchivesSpace Users, The ArchivesSpace Core Committers group will offer their first community-wide open call on September 13, 2021, at 2pm ET/11am PT. This call is open to anyone using or interested in using ArchivesSpace in a more technical capacity. The ArchivesSpace Core Committers group is made up of volunteers within the ArchivesSpace community with a proven track record of contributing to the ArchivesSpace application, including reviewing pull requests, writing technical documentation, and contributing code to ArchivesSpace. Registration is currently open for this open call. This open call will cover the build system and testing suite within ArchivesSpace. Following a brief presentation, you will have the opportunity to ask questions about the topic. Once those run out we will answer other technical questions if time allows. ArchivesSpace Core Committers Open Call Date: September 13, 2021 Time: 2:00pm ET / 11:00am PT Topic: The ArchivesSpace build system and testing suite Registration: https://lyrasis.zoom.us/meeting/register/tZUtc-qrpzguGdIQndPjxjZ17lHwrjoAq7nH Please note this session will not be recorded but notes will be made available after the fact on the ArchivesSpace wiki. If you have any questions, feel free to contact us at ArchivesSpaceHome at lyrasis.org. Jessica Dowd Crouch Community Engagement Coordinator for ArchivesSpace jessica.crouch at lyrasis.org [page1image482511520] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 29061 bytes Desc: image001.jpg URL: From vjones3 at muw.edu Mon Aug 23 11:14:02 2021 From: vjones3 at muw.edu (Vic C Jones) Date: Mon, 23 Aug 2021 15:14:02 +0000 Subject: [Archivesspace_small_archives_users_group] [EXTERNAL]Re: Archivesspace_small_archives_users_group Digest, Vol 21, Issue 7 In-Reply-To: References: Message-ID: Hello everyone! I know that it has been a bit, but I thought that would update everyone on my uploading woes. Thank you to Wendy, Jess, and everyone who suggested ideas! I really cannot state how much y?all?s support meant to me, especially as I was about at my wit?s end. Ultimately, I did use a different plug-in from the new school that allowed me to bulk add the child container barcode like I needed (https://github.com/hudmol/as_spreadsheet_bulk_updater). This has been super useful and I have already used it to add the information to some of our finding aids. Once again, thank you all so much for your help! Best, ?????????????Vic Jones Archives and Special Collections Librarian 662-241-7601 | she/her/hers https://www.muw.edu/library/archives [cid:image006.png at 01D6C185.DBAF53C0][instagram-icon_16x16] From: archivesspace_small_archives_users_group-bounces at lyralists.lyrasis.org On Behalf Of Wendy Scheir Sent: Wednesday, August 11, 2021 4:32 PM To: Archivesspace Small Archives Users Group Subject: Re: [Archivesspace_small_archives_users_group] [EXTERNAL]Re: Archivesspace_small_archives_users_group Digest, Vol 21, Issue 7 Hi Vic, It looks like you've been trying to do this with the Harvard importer that's now part of ASpace. The importer plugin (which you have to install separately from the core installation of ASpace) is different in that it is used to import data into existing resource records. If I understand what you're trying to do correctly, I think it will allow you to add barcodes directly into the child of a top container (I've only tried it at the top container level, but see the screenshot where I've selected the child container barcode field in gray). But maybe I'm misunderstanding what you're trying to do... [image.png] . ____________________________________ WENDY SCHEIR director THE NEW SCHOOL ARCHIVES & SPECIAL COLLECTIONS 66 FIFTH AVENUE, NEW YORK, NY 10011 scheirw at newschool.edu T 212-229-5942 Explore the Archives | Digital Collections from the Archives | New School Histories | @tnsarchives [THE NEW SCHOOL] On Wed, Aug 11, 2021 at 5:09 PM Vic C Jones > wrote: Jess and Wendy Thank y?all for trying to help me! I have tried to use the batch upload sheet (I was inspired by your show and tell!) to add the child barcodes that are associated with existing top containers. I will include an image below, but there is a space for a barcode that goes with the top container, but not the child. [cid:image005.png at 01D79807.94602180] I have tried moving the barcode field and it just gets uploaded as the top container barcode and not the child barcode. Thanks again for all of y?all?s help, ?????????????Victoria Jones Archives and Special Collections Librarian Assistant Professor Mississippi University for Women 1100 College Street | MUW 1625 Columbus, MS 39701 662-241-7601 | she/her/hers https://www.muw.edu/library/archives [cid:image006.png at 01D6C185.DBAF53C0][instagram-icon_16x16] From: archivesspace_small_archives_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Wendy Scheir Sent: Wednesday, August 11, 2021 3:48 PM To: Archivesspace Small Archives Users Group > Subject: [EXTERNAL]Re: [Archivesspace_small_archives_users_group] Archivesspace_small_archives_users_group Digest, Vol 21, Issue 7 Vic and Sara, Are the child barcodes that you're wanting to import ones associated with existing top containers that are already linked through instances to a resource record? If so, you might consider trying out the bulk updater import plugin that we recently described at the ASpace show and tell. You can add the plugin to your ASpace backend through Github. I don't know how to do that part, but I think it's fairly straightforward for systems folks to do, and if you can get the plugin installed it is easy to use from the staff user interface. Let me know once you've got the plugin installed and I'd be glad to walk you through the process to use it. All best, Wendy ____________________________________ WENDY SCHEIR director THE NEW SCHOOL ARCHIVES & SPECIAL COLLECTIONS 66 FIFTH AVENUE, NEW YORK, NY 10011 scheirw at newschool.edu T 212-229-5942 Explore the Archives | Digital Collections from the Archives | New School Histories | @tnsarchives [Image removed by sender. THE NEW SCHOOL] On Wed, Aug 11, 2021 at 3:17 PM Sara Butterfass Schliep > wrote: Hi all and thank to Jessica for kicking off some introductions! I?m Sara and I have a hybrid role at the Folger Shakespeare Library as its (first full-time) Archivist and a manuscript cataloger. I had some experience with ASpace during my MLIS program, but it was minimal. At the Folger, we?re implementing ASpace slowly. Our EAD manuscript finding aids were transferred last summer (by my boss who is essentially a Systems Librarian and knows much more about ASpace than I do) and this year I?ve been using the import spreadsheet to bring in data from our spreadsheet inventories that were created prior to renovation for our institutional records. Like Vic, I have some collections with child barcodes and can?t find a fast way (importer or RDE) to get them into ASpace, but would love to hear about a solution if someone knows of one. Best, Sara From: archivesspace_small_archives_users_group-bounces at lyralists.lyrasis.org > On Behalf Of archivesspace_small_archives_users_group-request at lyralists.lyrasis.org Sent: Wednesday, August 11, 2021 2:04 PM To: archivesspace_small_archives_users_group at lyralists.lyrasis.org Subject: Archivesspace_small_archives_users_group Digest, Vol 21, Issue 7 Send Archivesspace_small_archives_users_group mailing list submissions to archivesspace_small_archives_users_group at lyralists.lyrasis.org To subscribe or unsubscribe via the World Wide Web, visit http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_small_archives_users_group or, via email, send a message with subject or body 'help' to archivesspace_small_archives_users_group-request at lyralists.lyrasis.org You can reach the person managing the list at archivesspace_small_archives_users_group-owner at lyralists.lyrasis.org When replying, please edit your Subject line so it is more specific than "Re: Contents of Archivesspace_small_archives_users_group digest..." Today's Topics: 1. Re: [EXTERNAL] Introducing myself (Vic C Jones) ---------------------------------------------------------------------- Message: 1 Date: Wed, 11 Aug 2021 17:04:57 +0000 From: Vic C Jones > To: Archivesspace Small Archives Users Group > Subject: Re: [Archivesspace_small_archives_users_group] [EXTERNAL] Introducing myself Message-ID: > Content-Type: text/plain; charset="utf-8" Hello all! [cid:image002.jpg at 01D78EA9.15BD3E60] I am Vic Jones the Archives and Special Collections Librarian at Mississippi University for Women. We just got started with ArchivesSpace last month, so I am very, very new to it. I have had some experience with ArchivesSpace beforehand but nothing like what I am doing now. I also agree with some of the other sentiments about feeling lost with the main server. I hope that this one will be a bit more beginner friendly! Currently, all of our finding aids and materials are in various documents and spreadsheets. My latest project has been figuring out a way to batch upload all the information that I need. I am also happy to pose the group?s first(ish) question! I have gone back and fourth with spreadsheet uploads and Rapid Data Entry, but I have been struggling to find a way to batch upload child barcodes. Any suggestions? I am looking forward to working with you all and learning ASpace together! One we?ll be the pros in the main server! Best, ?????????????Vic Jones Archives and Special Collections Librarian Assistant Professor Mississippi University for Women 1100 College Street | MUW 1625 Columbus, MS 39701 662-241-7601 | she/her/hers https://www.muw.edu/library/archives [cid:image006.png at 01D6C185.DBAF53C0]>[instagram-icon_16x16]> From: archivesspace_small_archives_users_group-bounces at lyralists.lyrasis.org > On Behalf Of Susan Aprill Sent: Wednesday, August 11, 2021 11:48 AM To: Archivesspace Small Archives Users Group > Subject: Re: [Archivesspace_small_archives_users_group] [EXTERNAL] Introducing myself [susan-aprill-archivist.jpg] Hi Jess, June and any other small archive archivists! I'm Susan Aprill, Archivist for the Kingston Public Library. I've had ASpace for a while and am slowly moving/revising/correcting/adding data and figuring out how to do things. I've managed to avoid IT issues by using libraryhost.com>, which I've found to be a very hospitable host. I've gotten through some proof of concept experiments, both successful and not so much; my next steps are customizing the public interface, uploading via spreadsheet, compiling workflows in a manual, and publicizing the site My little instance is here>. I was worried about the "wall of things to do" too, and about looking half-baked or ill-informed on the internet. I just crossed my fingers and jumped in with the patron saint of Kingston history, Emily Fuller Drew>. Material by and about her went into accessions, resources, agents, digital objects, archival objects, and links to single items, Digital Commonwealth, and to the Omeka site where images and text files live. Here's the search results for the Emily material> I've published. I think she would have loved it! There's a lot that's not public, of course. I'm slowly making my way through issues like how to do this> to avoid this>. It's messy and fun, and it's measurable progress and a good foundation for adding more and more and more... It's good to meet you both, and I hope more of us join in. Yours, Susan Susan Aprill, Archivist Local History Collections at the Adams Kingston Public Library> 6 Green Street, Kingston MA 02364 781-831-6277 On Wed, Aug 11, 2021 at 11:04 AM June L Power >> wrote: Hi Jess! I?m June. [A person smiling for the camera Description automatically generated with medium confidence] We?ve been using ASpace now for a little over a year and I still feel like a novice. We went through implementation sans a systems person, and just me trying to work things out with our IT folks. I read the list avidly trying to learn more, but I still am rather clueless about most of the technical side. It has been so helpful though, as I inherited an archive where nothing was inventoried and no finding aids existed at all, so I get the benefit of starting with a rather blank slate for my backlog. Good luck with your implementation. _____________________________________________ [cid:image007.png at 01D78EA7.C22F6E90] June Power June L. Power Director of Special Collections and Archives Livermore Library 1 University Drive I P.O. Box 1510 I Pembroke, NC 28372 O: 910.521.6369 I F: 910.521.6547 Changing Lives Through Education #BraveNation From: archivesspace_small_archives_users_group-bounces at lyralists.lyrasis.org> >> On Behalf Of Jessica Steytler Sent: Wednesday, August 11, 2021 10:52 AM To: archivesspace_small_archives_users_group at lyralists.lyrasis.org> Subject: [EXTERNAL] [Archivesspace_small_archives_users_group] Introducing myself CAUTION: This email originated from outside of the organization. Do not click on links or open attachments unless you recognize the sender and know the content is safe. Hi small institutions! I'm Jess [cid:image008.png at 01D78EA7.C22F6E90] I am an archivist who's mostly doing reference library work in a public setting, and the "lone arranger" of my department, but with at least some assistance. I get to be the project manager for implementing ArchivesSpace. We are going from the library's book-centric ILS/catalog, and whatever word documents or excel sheets or possibly access databases I can find that hold archive inventories/finding aids. I have experience using ArchivesSpace from previous jobs, and even helped implement, but key word in this is "helped"- not run. I'm grateful for the pairing program that ASpace does (Hi, Kate!) but I want to take a more active role, and all the conversations I've seen I don't really understand yet because I'm so close to the beginning. I wanted to say hi and see who else was in this space. I am working on formulating my question to the greater group but right now I am mostly in the stare blankly at the wall of things I'm supposed to know how to do that I don't know how to do. Would love to hear from more folks here in listserv land who need to work up the courage to ask questions. Best wishes, warmest regards- -- Jessica Steytler (she/her) Reference - Special Collections Public Library of Brookline 361 Washington St. Brookline, MA 02445 jasteytler at minlib.net> http://brooklinelibrary.org> _______________________________________________ Archivesspace_small_archives_users_group mailing list Archivesspace_small_archives_users_group at lyralists.lyrasis.org> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_small_archives_users_group -------------- next part -------------- An HTML attachment was scrubbed... URL: > -------------- next part -------------- A non-text attachment was scrubbed... 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Name: image006.jpg Type: image/jpeg Size: 823 bytes Desc: image006.jpg URL: From Jessica.Crouch at lyrasis.org Tue Aug 24 14:21:28 2021 From: Jessica.Crouch at lyrasis.org (Jessica Crouch) Date: Tue, 24 Aug 2021 18:21:28 +0000 Subject: [Archivesspace_small_archives_users_group] Webinar Reminder - Virtual Every Step of the Way: Migrating to ArchivesSpace during Remote Work Message-ID: <8C09C1F9-9FCA-4319-BD23-A5CF19C53A75@lyrasis.org> Dear ArchivesSpace users, There is still time to register for next week?s ArchivesSpace webinar on implementing ArchivesSpace in a remote work environment. This webinar was originally scheduled for July 7, 2021, but has been rescheduled to September 1, 2021. In this webinar, Tomaro Taylor, Amanda Boczar, and Anastasia Temkina of USF Libraries - Tampa Special Collections will illustrate how they structured their complete migration to ArchivesSpace in a remote environment, including the active incorporation of student workers with various levels of archival experience. When: September 1, 2021 Time: 2:00 p.m. ? 3:00 p.m. ET (11:00 a.m. ? 12:00 pm PT) Where: Zoom Registration: https://lyrasis.zoom.us/webinar/register/WN_p_-DXUf8S1KlEYmsheGujw This webinar will be recorded and made available on the ArchivesSpace YouTube channel. Webinar description: In February 2020, USF Libraries ? Tampa Special Collections formally began the process to migrate to ArchivesSpace. Those discussions quickly stalled, however, when the University asked that they begin to formulate continuity of operations plans for remote work in preparations for what was then a hypothetical shutdown. Early into lockdown, USF determined that it would actually be the perfect time to migrate to ArchivesSpace. The campus was closed, no Reading Room services could be provided, and staff wanted to engage in meaningful projects. Guiding a team consisting of librarians, staff, and student employees, Special Collections organized a multi-phase plan for preparing data for migration, undergoing migration, and cleaning records in ArchivesSpace. As staff begin to gain more physical access in 2021, they are finalizing the clean up and ready to engage with patrons using ArchivesSpace. In this webinar, Tomaro Taylor, Amanda Boczar, and Anastasia Temkina of USF Libraries - Tampa Special Collections will illustrate how they structured their complete migration to ArchivesSpace in a remote environment, including the active incorporation of student workers with various levels of archival experience. No one on staff had prior experience with ArchivesSpace and all members of the team were trained in stages. They will also address how this project encouraged a more holistic reassessment, including systematically evaluating finding aids for missing information, conscious editing of descriptive content and subject headings, and the addition of classification headers. A Q&A will follow. Presenter Information: Tomaro Taylor is the Head of Special Collections at the University of South Florida Libraries Tampa campus. A Certified Archivist, Tomaro has nearly 20 years of experience implementing policies, procedures, guidelines, and best practices in the archival field. She currently serves as President of the Academy of Certified Archivists and Co-Manager of the Society of American Archivists' Digital Archives Specialist (DAS) Exam. Amanda Boczar is Special Collections Operations Manager at the University of South Florida Libraries Tampa campus. Amanda holds a Ph.D. in History with over 12 years of experience in higher education, and joined the library in 2019. She was responsible for the migration to ArchivesSpace, and supervised student and employee training through the process. Ana Temkina is a student assistant at USF Libraries Tampa campus, Special Collections. She received her bachelor's degree in Library and Information Science, Children?s Literature track, from St. Petersburg State University of Culture and Arts, Russia. At USF she is doing her MA in Applied Anthropology and will soon graduate to continue her academic path at the University of Kentucky. Library work remains one of her great passions. Who should attend: Anyone interested in implementing ArchivesSpace, developing a migration plan or using ArchivesSpace remotely. Jessica Dowd Crouch Community Engagement Coordinator for ArchivesSpace jessica.crouch at lyrasis.org [page1image482511520] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 29069 bytes Desc: image001.jpg URL: From scheirw at newschool.edu Wed Aug 25 21:18:09 2021 From: scheirw at newschool.edu (Wendy Scheir) Date: Wed, 25 Aug 2021 21:18:09 -0400 Subject: [Archivesspace_small_archives_users_group] [EXTERNAL]Re: Archivesspace_small_archives_users_group Digest, Vol 21, Issue 7 In-Reply-To: References: Message-ID: Vic, I'm excited to hear that you found the bulk updater and that it's working for you! We love it and use it all the time. It's gratifying to know we've been able to contribute something of use to the ASpace community. All best, Wendy Director, The New Archives and Special Collections On Mon, Aug 23, 2021, 11:14 AM Vic C Jones wrote: > Hello everyone! > > I know that it has been a bit, but I thought that would update everyone on > my uploading woes. Thank you to Wendy, Jess, and everyone who suggested > ideas! I really cannot state how much y?all?s support meant to me, > especially as I was about at my wit?s end. Ultimately, I did use a > different plug-in from the new school that allowed me to bulk add the child > container barcode like I needed ( > https://github.com/hudmol/as_spreadsheet_bulk_updater). This has been > super useful and I have already used it to add the information to some of > our finding aids. > > > > Once again, thank you all so much for your help! > > > > Best, > > > > ?????????????*Vic Jones* > > Archives and Special Collections Librarian > > 662-241-7601 | she/her/hers > > https://www.muw.edu/library/archives > > [image: cid:image006.png at 01D6C185.DBAF53C0] > [image: instagram-icon_16x16] > > > > > > > *From:* > archivesspace_small_archives_users_group-bounces at lyralists.lyrasis.org < > archivesspace_small_archives_users_group-bounces at lyralists.lyrasis.org> *On > Behalf Of *Wendy Scheir > *Sent:* Wednesday, August 11, 2021 4:32 PM > *To:* Archivesspace Small Archives Users Group < > archivesspace_small_archives_users_group at lyralists.lyrasis.org> > *Subject:* Re: [Archivesspace_small_archives_users_group] [EXTERNAL]Re: > Archivesspace_small_archives_users_group Digest, Vol 21, Issue 7 > > > > Hi Vic, > > > > It looks like you've been trying to do this with the Harvard importer > that's now part of ASpace. The importer plugin (which you have to install > separately from the core installation of ASpace) is different in that it is > used to import data into existing resource records. If I understand what > you're trying to do correctly, I think it will allow you to add barcodes > directly into the child of a top container (I've only tried it at the top > container level, but see the screenshot where I've selected the child > container barcode field in gray). But maybe I'm misunderstanding what > you're trying to do... > > > > [image: image.png] > > . > > > > ____________________________________ > > *WENDY SCHEIR* > > director > THE NEW SCHOOL ARCHIVES & SPECIAL COLLECTIONS > > 66 FIFTH AVENUE, NEW YORK, NY 10011 > > scheirw at newschool.edu > > > *T* 212-229-5942 > > Explore the Archives | Digital > Collections from the Archives > | New School Histories > | @tnsarchives > > > [image: THE NEW SCHOOL] > > > > > > On Wed, Aug 11, 2021 at 5:09 PM Vic C Jones wrote: > > Jess and Wendy > > Thank y?all for trying to help me! I have tried to use the batch upload > sheet (I was inspired by your show and tell!) to add the child barcodes > that are associated with existing top containers. I will include an image > below, but there is a space for a barcode that goes with the top container, > but not the child. > > > > > > I have tried moving the barcode field and it just gets uploaded as the top > container barcode and not the child barcode. > > > > Thanks again for all of y?all?s help, > > > > ?????????????*Victoria Jones* > > Archives and Special Collections Librarian > > Assistant Professor > > Mississippi University for Women > > 1100 College Street | MUW 1625 > > Columbus, MS 39701 > > 662-241-7601 | she/her/hers > > https://www.muw.edu/library/archives > > [image: cid:image006.png at 01D6C185.DBAF53C0] > [image: instagram-icon_16x16] > > > > > > > > > *From:* > archivesspace_small_archives_users_group-bounces at lyralists.lyrasis.org < > archivesspace_small_archives_users_group-bounces at lyralists.lyrasis.org> *On > Behalf Of *Wendy Scheir > *Sent:* Wednesday, August 11, 2021 3:48 PM > *To:* Archivesspace Small Archives Users Group < > archivesspace_small_archives_users_group at lyralists.lyrasis.org> > *Subject:* [EXTERNAL]Re: [Archivesspace_small_archives_users_group] > Archivesspace_small_archives_users_group Digest, Vol 21, Issue 7 > > > > Vic and Sara, > > > > Are the child barcodes that you're wanting to import ones associated with > existing top containers that are already linked through instances to a > resource record? If so, you might consider trying out the bulk updater > import plugin that we recently described at the ASpace show and tell. You > can add the plugin to your ASpace backend through Github. I don't know how > to do that part, but I think it's fairly straightforward for systems folks > to do, and if you can get the plugin installed it is easy to use from the > staff user interface. Let me know once you've got the plugin installed and > I'd be glad to walk you through the process to use it. > > > > All best, > > Wendy > > ____________________________________ > > *WENDY SCHEIR* > > director > THE NEW SCHOOL ARCHIVES & SPECIAL COLLECTIONS > > 66 FIFTH AVENUE, NEW YORK, NY 10011 > > scheirw at newschool.edu > > > *T* 212-229-5942 > > Explore the Archives | Digital > Collections from the Archives > | New School Histories > | @tnsarchives > > > [image: Image removed by sender. THE NEW SCHOOL] > > > > > > On Wed, Aug 11, 2021 at 3:17 PM Sara Butterfass Schliep < > sbschliep at folger.edu> wrote: > > Hi all and thank to Jessica for kicking off some introductions! > > > > I?m Sara and I have a hybrid role at the Folger Shakespeare Library as its > (first full-time) Archivist and a manuscript cataloger. I had some > experience with ASpace during my MLIS program, but it was minimal. At the > Folger, we?re implementing ASpace slowly. Our EAD manuscript finding aids > were transferred last summer (by my boss who is essentially a Systems > Librarian and knows much more about ASpace than I do) and this year I?ve > been using the import spreadsheet to bring in data from our spreadsheet > inventories that were created prior to renovation for our institutional > records. Like Vic, I have some collections with child barcodes and can?t > find a fast way (importer or RDE) to get them into ASpace, but would love > to hear about a solution if someone knows of one. > > > > Best, > > Sara > > > > *From:* > archivesspace_small_archives_users_group-bounces at lyralists.lyrasis.org < > archivesspace_small_archives_users_group-bounces at lyralists.lyrasis.org> *On > Behalf Of * > archivesspace_small_archives_users_group-request at lyralists.lyrasis.org > *Sent:* Wednesday, August 11, 2021 2:04 PM > *To:* archivesspace_small_archives_users_group at lyralists.lyrasis.org > *Subject:* Archivesspace_small_archives_users_group Digest, Vol 21, Issue > 7 > > > > Send Archivesspace_small_archives_users_group mailing list submissions > to > archivesspace_small_archives_users_group at lyralists.lyrasis.org > > To subscribe or unsubscribe via the World Wide Web, visit > > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_small_archives_users_group > > > or, via email, send a message with subject or body 'help' to > archivesspace_small_archives_users_group-request at lyralists.lyrasis.org > > > You can reach the person managing the list at > archivesspace_small_archives_users_group-owner at lyralists.lyrasis.org > > When replying, please edit your Subject line so it is more specific > than "Re: Contents of Archivesspace_small_archives_users_group > digest..." > > > Today's Topics: > > 1. Re: [EXTERNAL] Introducing myself (Vic C Jones) > > > ---------------------------------------------------------------------- > > Message: 1 > Date: Wed, 11 Aug 2021 17:04:57 +0000 > From: Vic C Jones > To: Archivesspace Small Archives Users Group > > Subject: Re: [Archivesspace_small_archives_users_group] [EXTERNAL] > Introducing myself > Message-ID: > < > BN8PR06MB57630775171D9DA76FC8E05AF7F89 at BN8PR06MB5763.namprd06.prod.outlook.com > > > > Content-Type: text/plain; charset="utf-8" > > Hello all! > [cid:image002.jpg at 01D78EA9.15BD3E60] > > I am Vic Jones the Archives and Special Collections Librarian at > Mississippi University for Women. We just got started with ArchivesSpace > last month, so I am very, very new to it. I have had some experience with > ArchivesSpace beforehand but nothing like what I am doing now. I also agree > with some of the other sentiments about feeling lost with the main server. > I hope that this one will be a bit more beginner friendly! > > Currently, all of our finding aids and materials are in various documents > and spreadsheets. My latest project has been figuring out a way to batch > upload all the information that I need. I am also happy to pose the group?s > first(ish) question! > > I have gone back and fourth with spreadsheet uploads and Rapid Data Entry, > but I have been struggling to find a way to batch upload child barcodes. > Any suggestions? > > I am looking forward to working with you all and learning ASpace together! > One we?ll be the pros in the main server! > > Best, > > ?????????????Vic Jones > Archives and Special Collections Librarian > Assistant Professor > Mississippi University for Women > 1100 College Street | MUW 1625 > Columbus, MS 39701 > 662-241-7601 | she/her/hers > https://www.muw.edu/library/archives > > [cid:image006.png at 01D6C185.DBAF53C0] > >[instagram-icon_16x16] > > > > > From: > archivesspace_small_archives_users_group-bounces at lyralists.lyrasis.org < > archivesspace_small_archives_users_group-bounces at lyralists.lyrasis.org> > On Behalf Of Susan Aprill > Sent: Wednesday, August 11, 2021 11:48 AM > To: Archivesspace Small Archives Users Group < > archivesspace_small_archives_users_group at lyralists.lyrasis.org> > Subject: Re: [Archivesspace_small_archives_users_group] [EXTERNAL] > Introducing myself > > [susan-aprill-archivist.jpg] > Hi Jess, June and any other small archive archivists! > > I'm Susan Aprill, Archivist for the Kingston Public Library. I've had > ASpace for a while and am slowly moving/revising/correcting/adding data and > figuring out how to do things. I've managed to avoid IT issues by using > libraryhost.com > > >, > which I've found to be a very hospitable host. I've gotten through some > proof of concept experiments, both successful and not so much; my next > steps are customizing the public interface, uploading via spreadsheet, > compiling workflows in a manual, and publicizing the site > > My little instance is here >. > I was worried about the "wall of things to do" too, and about looking > half-baked or ill-informed on the internet. I just crossed my fingers and > jumped in with the patron saint of Kingston history, Emily Fuller Drew< > https://kplma.org/emilyDance.htm > >. > Material by and about her went into accessions, resources, agents, digital > objects, archival objects, and links to single items, Digital Commonwealth, > and to the Omeka site where images and text files live. > > Here's the search results for the Emily material< > https://kpl.libraryhost.com/search?utf8=%E2%9C%93&op%5B%5D=&q%5B%5D=%22emily+drew&limit=&field%5B%5D=&from_year%5B%5D=&to_year%5B%5D=&commit=Search > > > I've published. I think she would have loved it! There's a lot that's not > public, of course. I'm slowly making my way through issues like how to do > this > > to avoid this< > https://kpl.libraryhost.com/repositories/2/digital_objects/23 > >. > It's messy and fun, and it's measurable progress and a good foundation for > adding more and more and more... > > It's good to meet you both, and I hope more of us join in. > Yours, > Susan > > > > > Susan Aprill, Archivist > Local History Collections at the Adams > Kingston Public Library > > > 6 Green Street, Kingston MA 02364 > 781-831-6277 > > > On Wed, Aug 11, 2021 at 11:04 AM June L Power < > june.power at uncp.edu> wrote: > Hi Jess! I?m June. > > [A person smiling for the camera Description automatically generated with > medium confidence] > > We?ve been using ASpace now for a little over a year and I still feel like > a novice. We went through implementation sans a systems person, and just me > trying to work things out with our IT folks. I read the list avidly trying > to learn more, but I still am rather clueless about most of the technical > side. It has been so helpful though, as I inherited an archive where > nothing was inventoried and no finding aids existed at all, so I get the > benefit of starting with a rather blank slate for my backlog. Good luck > with your implementation. > _____________________________________________ > [cid:image007.png at 01D78EA7.C22F6E90] > June Power > > June L. Power > Director of Special Collections and Archives > Livermore Library > > 1 University Drive I P.O. Box 1510 I Pembroke, NC 28372 > O: 910.521.6369 I F: 910.521.6547 > Changing Lives Through Education > #BraveNation > > > > From: > archivesspace_small_archives_users_group-bounces at lyralists.lyrasis.org > < > archivesspace_small_archives_users_group-bounces at lyralists.lyrasis.org> > On Behalf Of Jessica Steytler > Sent: Wednesday, August 11, 2021 10:52 AM > To: > archivesspace_small_archives_users_group at lyralists.lyrasis.org > > Subject: [EXTERNAL] [Archivesspace_small_archives_users_group] Introducing > myself > > CAUTION: This email originated from outside of the organization. Do not > click on links or open attachments unless you recognize the sender and know > the content is safe. > Hi small institutions! > I'm Jess > [cid:image008.png at 01D78EA7.C22F6E90] > I am an archivist who's mostly doing reference library work in a public > setting, and the "lone arranger" of my department, but with at least some > assistance. I get to be the project manager for implementing ArchivesSpace. > We are going from the library's book-centric ILS/catalog, and whatever word > documents or excel sheets or possibly access databases I can find that hold > archive inventories/finding aids. > > I have experience using ArchivesSpace from previous jobs, and even helped > implement, but key word in this is "helped"- not run. > > I'm grateful for the pairing program that ASpace does (Hi, Kate!) but I > want to take a more active role, and all the conversations I've seen I > don't really understand yet because I'm so close to the beginning. I wanted > to say hi and see who else was in this space. > > I am working on formulating my question to the greater group but right now > I am mostly in the stare blankly at the wall of things I'm supposed to know > how to do that I don't know how to do. Would love to hear from more folks > here in listserv land who need to work up the courage to ask questions. > > Best wishes, warmest regards- > > -- > Jessica Steytler (she/her) > Reference - Special Collections > Public Library of Brookline > 361 Washington St. > Brookline, MA 02445 > jasteytler at minlib.net > http://brooklinelibrary.org > > < > https://nam10.safelinks.protection.outlook.com/?url=http%3A%2F%2Fbrooklinelibrary.org%2F&data=04%7C01%7Cjune.power%40uncp.edu%7C1c6560bef2974786828308d95cd83ba1%7C1aa2e3287d0f4fd19216c479a1c14f9d%7C0%7C0%7C637642906946577999%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=Lfr5ASzdaU31OJnN2IKnfrYQPpRfkhuAhJbYPZU7yWU%3D&reserved=0 > > > > _______________________________________________ > Archivesspace_small_archives_users_group mailing list > > Archivesspace_small_archives_users_group at lyralists.lyrasis.org > > > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_small_archives_users_group > > -------------- next part -------------- > An HTML attachment was scrubbed... > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_small_archives_users_group/attachments/20210811/7126471d/attachment.html > > > > -------------- next part -------------- > A non-text attachment was scrubbed... > Name: image006.jpg > Type: image/jpeg > Size: 3478 bytes > Desc: image006.jpg > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_small_archives_users_group/attachments/20210811/7126471d/attachment.jpg > > > > -------------- next part -------------- > A non-text attachment was scrubbed... > Name: image007.png > Type: image/png > Size: 12814 bytes > Desc: image007.png > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_small_archives_users_group/attachments/20210811/7126471d/attachment.png > > > > -------------- next part -------------- > A non-text attachment was scrubbed... > Name: image008.png > Type: image/png > Size: 63183 bytes > Desc: image008.png > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_small_archives_users_group/attachments/20210811/7126471d/attachment-0001.png > > > > -------------- next part -------------- > A non-text attachment was scrubbed... > Name: image002.jpg > Type: image/jpeg > Size: 7388 bytes > Desc: image002.jpg > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_small_archives_users_group/attachments/20210811/7126471d/attachment-0001.jpg > > > > -------------- next part -------------- > A non-text attachment was scrubbed... > Name: image009.png > Type: image/png > Size: 872 bytes > Desc: image009.png > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_small_archives_users_group/attachments/20210811/7126471d/attachment-0002.png > > > > -------------- next part -------------- > A non-text attachment was scrubbed... > Name: image010.png > Type: image/png > Size: 879 bytes > Desc: image010.png > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_small_archives_users_group/attachments/20210811/7126471d/attachment-0003.png > > > > -------------- next part -------------- > A non-text attachment was scrubbed... > Name: image011.jpg > Type: image/jpeg > Size: 10332 bytes > Desc: image011.jpg > URL: < > http://lyralists.lyrasis.org/pipermail/archivesspace_small_archives_users_group/attachments/20210811/7126471d/attachment-0002.jpg > > > > > ------------------------------ > > _______________________________________________ > Archivesspace_small_archives_users_group mailing list > Archivesspace_small_archives_users_group at lyralists.lyrasis.org > > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_small_archives_users_group > > > > End of Archivesspace_small_archives_users_group Digest, Vol 21, Issue 7 > *********************************************************************** > > _______________________________________________ > Archivesspace_small_archives_users_group mailing list > Archivesspace_small_archives_users_group at lyralists.lyrasis.org > > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_small_archives_users_group > > _______________________________________________ > Archivesspace_small_archives_users_group mailing list > Archivesspace_small_archives_users_group at lyralists.lyrasis.org > > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_small_archives_users_group > > _______________________________________________ > Archivesspace_small_archives_users_group mailing list > Archivesspace_small_archives_users_group at lyralists.lyrasis.org > > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_small_archives_users_group > -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.png Type: image/png Size: 18144 bytes Desc: not available URL: From crizzo at ias.edu Fri Aug 27 09:13:00 2021 From: crizzo at ias.edu (Caitlin Rizzo) Date: Fri, 27 Aug 2021 09:13:00 -0400 (EDT) Subject: [Archivesspace_small_archives_users_group] Accession Importer TroubleShooting Message-ID: <584327332.1188147.1630069980501.JavaMail.zimbra@ias.edu> Hello Helpful List, I am having some some troubles using the accession importer to upload a small group of accessions. I believe the issues are happening upon conversion of an .xsl to a .csv file. I have tried just about everything I can think of, including converting special characters and unconverting them as well as changing the .csv formats, etc. I am wondering if anyone here has had a similar issue and has any advice. Just as a quick note, I am getting the following error: Trace:["/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/converters/accession_converter.rb:212:in `block in configure'", "/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/converters/lib/record_proxy.rb:118:in `block in on_discharge'", "/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/converters/lib/record_proxy.rb:123:in `block in discharge'", "org/jruby/RubyArray.java:1809:in `each'", "/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/converters/lib/record_proxy.rb:123:in `discharge'", "/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/converters/lib/record_proxy.rb:23:in `discharge_proxy'", "/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/converters/lib/csv_converter.rb:80:in `block in parse_row'", "org/jruby/RubyArray.java:1809:in `each'", "/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/converters/lib/csv_converter.rb:80:in `parse_row'", "/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/converters/lib/csv_converter.rb:62:in `block in run'", "uri:classloader:/META-INF/jruby.home/lib/ruby/stdlib/csv.rb:1764:in `each'", "/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/converters/lib/csv_converter.rb:52:in `block in run'", "uri:classloader:/META-INF/jruby.home/lib/ruby/stdlib/csv.rb:1289:in `open'", "/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/converters/lib/csv_converter.rb:51:in `run'", "/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/job_runners/batch_import_runner.rb:44:in `block in run'", "/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/request_context.rb:24:in `open'", "/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/job_runners/batch_import_runner.rb:40:in `block in run'", "org/jruby/RubyArray.java:1809:in `each'", "org/jruby/RubyEnumerable.java:1258:in `each_with_index'", "/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/job_runners/batch_import_runner.rb:36:in `block in run'", "/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/model/db.rb:198:in `block in open'", "/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/model/db.rb:89:in `block in transaction'", "/archivesspace/gems/gems/sequel-5.9.0/lib/sequel/database/transactions.rb:204:in `_transaction'", "/archivesspace/gems/gems/sequel-5.9.0/lib/sequel/database/transactions.rb:179:in `block in transaction'", "/archivesspace/gems/gems/sequel-5.9.0/lib/sequel/connection_pool/threaded.rb:91:in `hold'", "/archivesspace/gems/gems/sequel-5.9.0/lib/sequel/database/connecting.rb:270:in `synchronize'", "/archivesspace/gems/gems/sequel-5.9.0/lib/sequel/database/transactions.rb:145:in `transaction'", "/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/model/db.rb:88:in `transaction'", "/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/model/db.rb:195:in `block in open'", "/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/model/db.rb:192:in `open'", "/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/model/db.rb:520:in `block in DB'", "/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/job_runners/batch_import_runner.rb:32:in `run'", "/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/background_job_queue.rb:126:in `run_pending_job'", "/archivesspace/data/tmp/jetty-0.0.0.0-8089-backend.war-_-any-/webapp/WEB-INF/app/lib/background_job_queue.rb:169:in `block in start_background_thread'"] Errors: #<NoMethodError: undefined method `names' for nil:NilClass> !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! Thanks to anyone with suggestions! Best, Caitlin -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: ASpace_Accession_Ingest.xls Type: application/vnd.ms-excel Size: 571904 bytes Desc: not available URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: ASpace_Accession_IngestNoSpecial.xls Type: application/vnd.ms-excel Size: 570368 bytes Desc: not available URL: From Jessica.Crouch at lyrasis.org Tue Aug 31 14:29:08 2021 From: Jessica.Crouch at lyrasis.org (Jessica Crouch) Date: Tue, 31 Aug 2021 18:29:08 +0000 Subject: [Archivesspace_small_archives_users_group] ArchivesSpace Update - August 2021 Message-ID: [cid:image001.jpg at 01D79E74.8E8959C0] ArchivesSpace Update ? August 2021 Development ArchivesSpace v3.0.2 is currently available at https://github.com/archivesspace/archivesspace/releases/tag/v3.0.2. Version 3.0.2 is the direct result of community feedback about the migration of date sub-records attached to agents. The updated migration will create an equal number of new structured date sub-records from the original date sub-records and do some parsing of date expressions in range dates into begin and end date expressions. This migration will be skipped if you previously upgraded to 3.0.0 or 3.0.1. Please note that the timing of this smaller release was intended to meet the needs of institutions that needed to complete an upgrade before the end of the summer. If you do not have that kind of time pressure, you should wait for the 3.1.0 version, which we expect to put out very soon. That will be a more typical release with the usual complement of bug fixes, feature enhancements, and infrastructure improvements. Webinar Rescheduling Announcement: Virtual Every Step of the Way: Migrating to ArchivesSpace during Remote Work Due to the impact of Hurricane Elsa on the presenters, this webinar has been rescheduled from its original date of July 7, 2021. This webinar will now be on September 1, 2021. If you registered for the original webinar, your registration has been transferred to the new webinar date. When: September 1, 2021 Time: 2:00 p.m. ? 3:00 p.m. ET (11:00 a.m. ? 12:00 pm PT) Where: Zoom Registration: https://lyrasis.zoom.us/webinar/register/WN_p_-DXUf8S1KlEYmsheGujw This webinar will be recorded and made available on the ArchivesSpace YouTube channel. Webinar description: In February 2020, USF Libraries ? Tampa Special Collections formally began the process to migrate to ArchivesSpace. Those discussions quickly stalled, however, when the University asked that they begin to formulate continuity of operations plans for remote work in preparations for what was then a hypothetical shutdown. Early into lockdown, USF determined that it would actually be the perfect time to migrate to ArchivesSpace. The campus was closed, no Reading Room services could be provided, and staff wanted to engage in meaningful projects. Guiding a team consisting of librarians, staff, and student employees, Special Collections organized a multi-phase plan for preparing data for migration, undergoing migration, and cleaning records in ArchivesSpace. As staff begin to gain more physical access in 2021, they are finalizing the clean up and ready to engage with patrons using ArchivesSpace. In this webinar, Tomaro Taylor, Amanda Boczar, and Anastasia Temkina of USF Libraries ? Tampa Special Collections will illustrate how they structured their complete migration to ArchivesSpace in a remote environment, including the active incorporation of student workers with various levels of archival experience. No one on staff had prior experience with ArchivesSpace and all members of the team were trained in stages. They will also address how this project encouraged a more holistic reassessment, including systematically evaluating finding aids for missing information, conscious editing of descriptive content and subject headings, and the addition of classification headers. A Q&A will follow. Presenter Information: Tomaro Taylor is the Head of Special Collections at the University of South Florida Libraries Tampa campus. A Certified Archivist, Tomaro has nearly 20 years of experience implementing policies, procedures, guidelines, and best practices in the archival field. She currently serves as President of the Academy of Certified Archivists and Co-Manager of the Society of American Archivists? Digital Archives Specialist (DAS) Exam. Amanda Boczar is Special Collections Operations Manager at the University of South Florida Libraries Tampa campus. Amanda holds a Ph.D. in History with over 12 years of experience in higher education, and joined the library in 2019. She was responsible for the migration to ArchivesSpace, and supervised student and employee training through the process. Ana Temkina is a student assistant at USF Libraries Tampa campus, Special Collections. She received her bachelor?s degree in Library and Information Science, Children?s Literature track, from St. Petersburg State University of Culture and Arts, Russia. At USF she is doing her MA in Applied Anthropology and will soon graduate to continue her academic path at the University of Kentucky. Library work remains one of her great passions. Announcing the first ArchivesSpace Core Committers Open Call The ArchivesSpace Core Committers group will offer their first community-wide open call on September 13, 2021, at 2pm ET/11am PT. This call is open to anyone using or interested in using ArchivesSpace in a more technical capacity. The ArchivesSpace Core Committers group is made up of volunteers within the ArchivesSpace community with a proven track record of contributing to the ArchivesSpace application, including reviewing pull requests, writing technical documentation, and contributing code to ArchivesSpace. Registration is currently open for this open call. This open call will cover the build system and testing suite within ArchivesSpace. Following a brief presentation, you will have the opportunity to ask questions about the topic. Once those run out we will answer other technical questions if time allows. ArchivesSpace Core Committers Open Call Date: September 13, 2021 Time: 2:00pm ET / 11:00am PT Topic: The ArchivesSpace build system and testing suite Registration: https://lyrasis.zoom.us/meeting/register/tZUtc-qrpzguGdIQndPjxjZ17lHwrjoAq7nH Please note this session will not be recorded but notes will be made available after the fact on the ArchivesSpace wiki. If you have any questions, feel free to contact us at ArchivesSpaceHome at lyrasis.org. Recordings available - ArchivesSpace 7th Annual Member Forum Thank you to everyone who attended some portion of the 7th Annual ArchivesSpace Member Forum. It was a great three days hearing about the exciting work happening in ArchivesSpace and learning about new features, plugins and tips! The recordings and resources from the week?s sessions are now available on the event wiki at https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2770599937/ArchivesSpace+Member+Forum+2021. If you attended any portion of the forum, please take some time to fill out the post-forum evaluation at https://www.surveymonkey.com/r/D2GPMLD. Your feedback will help us determine what did and didn?t work during this forum and how to make future forums even better. Again, thank you to all of you who attended and presented at this year?s Member Forum. We look forward to seeing you (hopefully in person) at next year?s forum! Announcement from our colleagues at LYRASIS: LYRASIS 2021 Open Source Software Survey Report now available LYRASIS, the organizational home of ArchivesSpace, announces the release of the LYRASIS 2021 Open Source Software Survey: Understanding the Landscape of Open Source Software Support in American Libraries authored by Hannah Rosen, Strategist for Research and Scholarly Communication, and Jill Grogg, Strategist for Content and Scholarly Communication Initiatives. The report can be accessed on the new LYRASIS Research Repository at https://research.lyrasis.org/handle/20.500.12669/97. As a global nonprofit serving knowledge communities worldwide, LYRASIS invests in open source software (OSS) both as an institutional home for different OSS communities and as an OSS service provider. LYRASIS is the organizational home of ArchivesSpace, DSpace, CollectionSpace, Fedora, and VIVO. To better understand how GLAM institutions interact with these kinds of OSS programs, LYRASIS conducted a survey of its membership and users in the spring of 2021. The survey focused on challenges and opportunities in community-supported open source software (OSS). The survey questions were designed with input from LYRASIS members who were keenly interested in understanding how their peers support and advocate for OSS programs. The survey was divided into three sections: funding and support for OSS; justifying the use of OSS; and evaluating OSS. Included in this report are the results of the 2021 LYRASIS OSS survey along with an executive summary outlining the key findings from survey respondents. These findings paint a broad picture of the OSS landscape for libraries, archives, museums, and research institutions, particularly American academic institutions, and contextualize the current environment for OSS. The goal of the report is to provide the field with a better understanding of overarching attitudes within their community and to see where they fit within the spectrum. The survey results will hopefully also help institutions better justify and support OSS and help OSS communities better serve their communities and demonstrate their value. The OSS report grew from the research priorities set by the LYRASIS Leader?s Circle. The survey was conducted between March 1st and April 9th, 2021 and distributed via email to all LYRASIS members, as well as via two listservs run and maintained by LYRASIS staff, and sent to additional targeted groups within the LYRASIS community. Membership Update We are excited to welcome our newest members to our community! Our new members since July 31 include: * Canadian Centre for Architecture (Montreal, QC) * St. Norbert College (De Pere, WI) As of August 31, we have 445 General members, 21 Educational Program members, and 3 Registered Service Providers. If you are interested in your institution becoming a member of ArchivesSpace, please email us at ArchivesSpaceHome at lyrasis.org for more information. ________________________________ ArchivesSpace monthly updates provide news about ArchivesSpace community and program activities and are sent to our member listservs, the ArchivesSpace Google Group, and SAA?s Collection Management Section listserv, as well as being posted on the ArchivesSpace website. Please feel free to share this update with people you know who have an interest in ArchivesSpace but may not be on one of these lists. Jessica Dowd Crouch Community Engagement Coordinator for ArchivesSpace jessica.crouch at lyrasis.org [page1image482511520] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... 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