From Jessica.Crouch at lyrasis.org Thu Apr 1 12:55:49 2021 From: Jessica.Crouch at lyrasis.org (Jessica Crouch) Date: Thu, 1 Apr 2021 16:55:49 +0000 Subject: [Archivesspace_small_archives_users_group] Training Announcement: ArchivesSpace Community-wide Training Program Message-ID: <7920314A-D23B-4CC3-BA1B-2E951295F36E@lyrasis.org> Dear ArchivesSpace Users, Beginning in April of 2021, the ArchivesSpace Trainers Corps will offer regularly scheduled virtual, community-wide training opportunities open to anyone using or interested in using ArchivesSpace. These virtual, community-wide trainings will be part of a 12-month pilot project by the Trainers Corps to assess community interest and training needs. Over the next year, the Trainers Corps will offer regularly scheduled trainings and office hours covering a variety of topics on all things ArchivesSpace. Registration for each training will be separate and registration will open closer to each training date. Information about this training program is available at https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2331148319/ArchivesSpace+Community-Wide+Virtual+Training. All community-wide virtual trainings will be recorded. These recordings can be found via the Getting Started section of the ArchivesSpace website. During this pilot period, all trainings will be offered at no charge to the attendee. Anyone using or interested in ArchivesSpace may attend. Registration for each training or ?office hour? will be separate and registration for each will open closer to the scheduled date of the event. Registration will be limited to 100 individuals for all trainings and 500 individuals for all ?office hours.? When registration is opened for a training it will be announced via the ArchivesSpace member listservs first. For the first 48 hours, registration will be open only to individuals from ArchivesSpace member institutions. After 48 hours, any remaining registrations will be made available to all ArchivesSpace users and will be announced via the ArchivesSpace twitter and blog. In order to make training available to as many organizations and users as possible, registration will be limited to three (3) attendees per organization for virtual trainings. Registration for ?office hours? will not be limited by organization. Registration is currently open for the first ArchivesSpace Office Hour on April 19th at 2pm ET/11am PT. This office hour will offer a demonstration of how to create a thumbnail image of a digital object in the ArchivesSpace Public User Interface. Following the brief presentation, you will have the opportunity to ask questions about the topic. Once those run out we will answer questions submitted via the submission form and if time allows, questions on the fly. If you would like to suggest a topic for a future ?Office Hour,? you can do so at https://forms.gle/unz3GmAbWwvpHjSr7<%20https:/forms.gle/unz3GmAbWwvpHjSr7>. ArchivesSpace Trainers Corps ?Office Hour? Date: April 19, 2021 Time: 2:00pm ET / 11:00am PT Topic: How to create a thumbnail image of a digital object in the ArchivesSpace Public User Interface Question submission form: https://forms.gle/4kx1bntG7HUkMXdRA Registration: https://lyrasis.zoom.us/webinar/register/WN_5XgnGX1vTlqixabZwGKIVA If you have any questions, feel free to contact us at ArchivesSpaceHome at lyrasis.org. Jessica Dowd Crouch Community Engagement Coordinator for ArchivesSpace jessica.crouch at lyrasis.org [page1image482511520] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 29061 bytes Desc: image001.jpg URL: From Jessica.Crouch at lyrasis.org Tue Apr 6 11:52:01 2021 From: Jessica.Crouch at lyrasis.org (Jessica Crouch) Date: Tue, 6 Apr 2021 15:52:01 +0000 Subject: [Archivesspace_small_archives_users_group] Announcing a new blog series highlighting current ArchivesSpace Advisory Council Members Message-ID: [Sent on behalf of the ArchivesSpace User and Technical Advisory Councils] Dear ArchivesSpace Members, Leaders of the ArchivesSpace Technical and User Advisory Councils are pleased to announce a new blog series featuring various members of the councils. Throughout the month, we will be sharing profiles of members from both councils. Through this series, we hope you learn more about the work of the councils, as well as consider nominating yourself and/or colleagues for the councils. Check out the first group of the series: https://archivesspace.org/archives/6825 Learn more about the councils: https://archivesspace.org/governance-board-and-councils Interested in nominating yourself and/or a colleague for one of the councils? Use the form below. The deadline to submit is April 23. To nominate yourself or someone else, visit: https://forms.gle/m2nN49M34CPgnvci9 Best, Jessica Dowd Crouch Community Engagement Coordinator for ArchivesSpace jessica.crouch at lyrasis.org [page1image482511520] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 29061 bytes Desc: image001.jpg URL: From Jessica.Crouch at lyrasis.org Wed Apr 7 10:34:12 2021 From: Jessica.Crouch at lyrasis.org (Jessica Crouch) Date: Wed, 7 Apr 2021 14:34:12 +0000 Subject: [Archivesspace_small_archives_users_group] Webinar Reminder: Implementing the Protocols for Native American Archival Materials at Northern Arizona University Message-ID: Dear ArchivesSpace users, There is still time to register for next Wednesday?s ArchivesSpace webinar on Implementing the Protocols for Native American Archival Materials at Northern Arizona University. In this webinar, Sam Meier, Cindy Summers, and Liz Garcia will discuss the ongoing efforts of Northern Arizona University?s Cline Library Special Collections and Archives to implement the Protocols for Native American Archival Materials; their vision for applying the Protocols to archival arrangement and description as well as rearrangement and redescription; logistical, technological, and resource issues with regards to updating legacy archival description in ArchivesSpace; and the design, implementation, and progress to date of the Archival Description Internship developed to help make this work possible. When: April 14, 2021 Time: 2:00 p.m. ? 3:00 p.m. ET (11:00 a.m. ? 12:00pm PT) Where: Zoom Registration: https://lyrasis.zoom.us/webinar/register/WN_THgc9aVTSDK4y0GygvSLeQ This webinar will be recorded and made available on the ArchivesSpace YouTube channel. Background information: In April 2006, Northern Arizona University (NAU) in Flagstaff, Arizona hosted a gathering of Native American and non-Native American cultural heritage professionals who together drafted the Protocols for Native American Archival Materials, a professional best practices document which outlined guidelines for culturally responsive care of Native American archival materials held by non-tribal institutions. NAU?s Cline Library and Special Collections and Archives formally endorsed the Protocols in 2006. Since then, the staff members of Cline Library Special Collections and Archives (SCA) have sought to integrate the guidance put forth by the Protocols into all aspects of their work, including collection development, collections management, and archival arrangement and description. In 2019, SCA?s newly hired Archivist for Discovery, Sam(antha) Meier, began revising the department?s draft Arrangement and Description Policy to address issues common to academic archives and special collections, such as an extensive and growing backlog of unprocessed materials and outdated and inaccurate legacy description. Supported by colleagues at Arizona State University, she began to explore the possibility of using ArchivesSpace to more rapidly gain collection-level control over new acquisitions, update existing legacy finding aids, and transition the department?s EAD finding aids hosted in Arizona Archives Online from EAD 2002 to EAD3. During the COVID-19 pandemic, Meier collaborated with Library Assistant Manager Cindy Summers to begin a holistic review of SCA?s legacy finding aids to prepare for their eventual ingest into ArchivesSpace for revision and correction. Meier and Summers found ways to continue this critical work remotely, as neither were initially working in Cline Library. Cognizant of the need to implement the Protocols at every step in archival processing, including re-description, re-arrangement, and re-processing, in the winter of 2020 Meier and Summers developed a fully remote paid graduate internship, the Archival Description Internship, intended to support an MLIS student at the University of Arizona in Tucson, Arizona. The internship was designed to function as a "pilot project" for the department, allowing Meier and Summers to explore how to apply the Protocols to their legacy finding aids along with intern Liz Garcia. Presenter Information: Elizabeth (Liz) Garcia is an MLIS student and Knowledge River Scholar at the University of Arizona?s School of Information with a concentration in archival studies. In addition to her work as the Archival Description Intern at Cline Library Special Collections and Archives, she is also the Graduate Assistant Archives Specialist at the University of Arizona Libraries Special Collections. Her research interests include archival theory, social justice in libraries and archives, and digital curation. Cindy Summers is an Assistant Manager at Cline Library Special Collections and Archives where she supervises volunteers, student employees, and interns. Cindy works closely with the Archivist for Discovery (Samantha Meier) to oversee collections processing, which has led to the ambitious project of updating all of SCA?s legacy finding aids and ingesting them in ArchivesSpace. Despite her employment history in many different units of Cline Library over 23 years, she feels fortunate to have become a staff member of Special Collections and Archives where she is surrounded by fascinating history, inspired by incredible coworkers, and encouraged by the aspirations of future archivists. Sam(antha) Meier is the Archivist for Discovery at Cline Library Special Collections and Archives, where she oversees arrangement and description of the department?s archival collections. Prior to coming to Cline Library, Sam worked as an archival technician with the Veterans History Project of the Library of Congress and as a contract archivist with the Union of B.C. Indian Chiefs Library & Archives. She received her Masters in Archival Studies, First Nations Curriculum Concentration, from the University of British Columbia in 2018. Who should attend: Anyone interested in implementing the Protocols for Native American Archival Materials, using ArchivesSpace to facilitate redescription of legacy finding aids or assessing archival backlog, or anyone managing graduate students and interns performing core functions in ArchivesSpace. Jessica Dowd Crouch Community Engagement Coordinator for ArchivesSpace jessica.crouch at lyrasis.org [page1image482511520] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 29062 bytes Desc: image001.jpg URL: From Jessica.Crouch at lyrasis.org Mon Apr 12 09:06:25 2021 From: Jessica.Crouch at lyrasis.org (Jessica Crouch) Date: Mon, 12 Apr 2021 13:06:25 +0000 Subject: [Archivesspace_small_archives_users_group] Reminder: ArchivesSpace Trainers Corps Office Hour next Monday, April 19th at 2pm ET/11am PT. Message-ID: Dear ArchivesSpace Users, As a reminder, the first ArchivesSpace Trainers Corps ?Office Hour? will be next Monday, April 19th at 2pm ET/11am PT. This office hour will offer a demonstration of how to create a thumbnail image of a digital object in the ArchivesSpace Public User Interface. Following the brief presentation, you will have the opportunity to ask questions about the topic. Once those run out we will answer questions submitted via the submission form and if time allows, questions on the fly. If you would like to suggest a topic for a future ?Office Hour,? you can do so at https://forms.gle/unz3GmAbWwvpHjSr7. ArchivesSpace Trainers Corps ?Office Hour? Date: April 19, 2021 Time: 2:00pm ET / 11:00am PT Topic: How to create a thumbnail image of a digital object in the ArchivesSpace Public User Interface Question submission form: https://forms.gle/4kx1bntG7HUkMXdRA Registration: https://lyrasis.zoom.us/webinar/register/WN_5XgnGX1vTlqixabZwGKIVA Over the next year, the Trainers Corps will offer regularly scheduled trainings and office hours covering a variety of topics on all things ArchivesSpace. Registration for each training will be separate and registration will open closer to each training date. Information about this training program is available at https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2331148319/ArchivesSpace+Community-Wide+Virtual+Training. If you have any questions, feel free to contact us at ArchivesSpaceHome at lyrasis.org. Jessica Dowd Crouch Community Engagement Coordinator for ArchivesSpace jessica.crouch at lyrasis.org [page1image482511520] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 29061 bytes Desc: image001.jpg URL: From Jessica.Crouch at lyrasis.org Tue Apr 13 12:21:16 2021 From: Jessica.Crouch at lyrasis.org (Jessica Crouch) Date: Tue, 13 Apr 2021 16:21:16 +0000 Subject: [Archivesspace_small_archives_users_group] New blog highlighting current ArchivesSpace Advisory Council Members Message-ID: <32825400-072B-44D0-AA0F-82CB33D12ABE@lyrasis.org> [Sent on behalf of the ArchivesSpace User and Technical Advisory Councils] Dear ArchivesSpace Members, Leaders of the ArchivesSpace Technical and User Advisory Councils are pleased to announce a new blog series featuring various members of the councils. Throughout the month, we will be sharing profiles of members from both councils. Through this series, we hope you learn more about the work of the councils, as well as consider nominating yourself and/or colleagues for the councils. Check out the second group of the series: https://archivesspace.org/archives/6850 Learn more about the councils: https://archivesspace.org/governance-board-and-councils Interested in nominating yourself and/or a colleague for one of the councils? Use the form below. The deadline to submit is April 23. To nominate yourself or someone else, visit: https://forms.gle/m2nN49M34CPgnvci9 Best, Jessica Dowd Crouch Community Engagement Coordinator for ArchivesSpace jessica.crouch at lyrasis.org [page1image482511520] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 29062 bytes Desc: image001.jpg URL: From Jessica.Crouch at lyrasis.org Thu Apr 15 14:49:30 2021 From: Jessica.Crouch at lyrasis.org (Jessica Crouch) Date: Thu, 15 Apr 2021 18:49:30 +0000 Subject: [Archivesspace_small_archives_users_group] Apply now for the ArchivesSpace Member Match program Message-ID: <13E0F12C-9F5C-4F67-B3F9-12587671683E@lyrasis.org> Dear ArchivesSpace Members, As a reminder, applications are currently being accepted for the ArchivesSpace Member Match program. Applications are being accepted through April 30, 2021. The Member Match program is an initiative to engage the ArchivesSpace membership community, created and organized by the Member Engagement sub-team of the ArchivesSpace User Advisory Council, with support from the ArchivesSpace Community Engagement Coordinator. The program is intended to be a resource and venue for peer-to-peer support between ArchivesSpace members. For one, year-long term, participants will be matched with a member with whom they can receive and offer professional insight, advice, and comradery. The program will also offer participants the opportunity to engage in exclusive events and enlightening discussions about ArchivesSpace and its active user community. Eligibility Any individual affiliated with an ArchivesSpace member organization is eligible to participate in the ArchivesSpace Member Match program and there is no limit to the number of individuals from a member organization that may participate. If you are unsure of your organization?s ArchivesSpace membership status, visit https://archivesspace.org/community/whos-using-archivesspace or email ArchivesSpaceHome at lyrasis.org. To Apply There is a short application to complete at https://airtable.com/shr1nE3RWpR7Y78En. Applications should be submitted by April 30. Applicants will be notified of their matches no later than June 30. To Learn More Visit the Member Match wiki: https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2198568994/ArchivesSpace+Member+Match+Program The ArchivesSpace Member Engagement Sub-team conducted an informational webinar on March 10th. You can find a link to the recording of this webinar on the Member Match wiki. Please feel free to direct any questions to ArchivesSpaceHome at lyrasis.org -Sent on behalf of the ArchivesSpace Member Engagement sub-team Kate Blalack, American Song Archive Regina Carra, American Folk Art Museum Bailey Hoffner, University of Oklahoma Ashley Knox, University of North Carolina Wilmington Brittany Newberry, Atlanta University Center and ArchivesSpace User Advisory Council Chair Jessica Crouch, ArchivesSpace Community Engagement Coordinator -------------- next part -------------- An HTML attachment was scrubbed... URL: From ArchivesSpaceHome at lyrasis.org Mon Apr 19 12:03:04 2021 From: ArchivesSpaceHome at lyrasis.org (ArchivesSpaceHome) Date: Mon, 19 Apr 2021 16:03:04 +0000 Subject: [Archivesspace_small_archives_users_group] Registration now open: Four-session Virtual ArchivesSpace Basics Workshop on May 11, 13, 18 and 21, 2021 Message-ID: Dear ArchivesSpace members, Registration is now open for the four-session Virtual ArchivesSpace Basics Workshop on May 11, 13, 18 and 21, 2021 from 12:00pm-2:30pm ET/9:00am-11:30am PT. During this workshop, trainers from the ArchivesSpace Trainers Corps will cover some of the most frequently used areas of the ArchivesSpace application. Attendees are expected to attend all 4 sessions since each session will build on the lessons learned in the session before. A copy of the agenda is linked below. ArchivesSpace Basics Training - 4 sessions (agenda) Date: May 11, 13, 18, 20, 2021 Time: 12:00pm-2:30pm ET / 9:00am-11:30pm PT Trainers: Nancy Enneking (Getty) and Noah Huffman (Duke University) Registration: https://lyrasis.zoom.us/webinar/register/WN_Dm-UQQW2Tb-Rpbo5UZVd2w For the first 48 hours, registration will be open to individuals associated with ArchivesSpace member institutions only. To register during this time, you must use an institutional email address associated with an ArchivesSpace member institution. Registrations using personal email addresses and addresses associated with non-member institutions will not be accepted. After 48 hours, any remaining registrations will be made available to all ArchivesSpace users. In order to make training available to as many organizations and users as possible, registration will be limited to three (3) attendees per organization for virtual trainings. All community-wide virtual trainings will be recorded. These recordings will be made available via the ArchivesSpace website and YouTube channel. You do not need to register for the training to have access to the recordings. While this training does not assume any prior experience with ArchivesSpace, attendees are expected to have an understanding of archival workflows and terminology. Due to the large number of attendees, trainers will not be able to troubleshoot individual implementations of ArchivesSpace or provide additional archival instruction beyond the use of ArchivesSpace. Over the next year, the Trainers Corps will offer regularly scheduled workshops and office hours covering a variety of topics on all things ArchivesSpace. These virtual, community-wide trainings will be part of a 12-month pilot project by the Trainers Corps to assess community interest and training needs. Registration for each training will be separate and registration will open closer to each training date. Information about this training program is available at https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2331148319/ArchivesSpace+Community-Wide+Virtual+Training. Jessica Dowd Crouch Community Engagement Coordinator for ArchivesSpace jessica.crouch at lyrasis.org [page1image482511520] -------------- next part -------------- An HTML attachment was scrubbed... URL: From christine.dibella at lyrasis.org Tue Apr 20 09:14:47 2021 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Tue, 20 Apr 2021 13:14:47 +0000 Subject: [Archivesspace_small_archives_users_group] release candidate available - ArchivesSpace v3.0.0-RC2 Message-ID: Hello ArchivesSpace members, The ArchivesSpace team is pleased to announce a release candidate, v3.0.0-RC2. You can download it at https://github.com/archivesspace/archivesspace/releases/tag/v3.0.0-RC2 or test it out without downloading at http://test.archivesspace.org/staff (username admin /password admin). We have put out a second release candidate because a good deal of code has gone into our main branch since the release of the first release candidate. While some consists of improvements to the agents work that is the focus of v3.0.0, there have also been additional contributions from community developers and substantial work from the program team developers. One of the community contributions I wanted to note is a new spreadsheet import feature from developers and archivists at Harvard University, focused on adding top containers and associated information to existing archival objects. With this feature, a user will download a file of archival objects for a resource, add top container information outside the application, and then import the information into the resource record, from the Load via Spreadsheet area. Some draft documentation for this feature written by Harvard Staff is available at https://docs.google.com/document/d/10poB5BDwgEWGYwrfLgkfy_sOjkhmbvStDat_BIm6ucw/edit?usp=sharing. Please feel free to leave feedback on the documentation. Also included in the community contributions are a range of performance, backend and staff interface improvements courtesy of work Hudson Molonglo developers James Bullen, Mark Triggs, and Payten Giles did for Queensland State Archives as part of a larger project. The core of this release candidate centers around changes to the agents module of ArchivesSpace to make it more standards-compliant with EAC-CPF and the MARCXML format for authority data, enabling deeper and richer description of people, families, and corporate entities, their relationships to each other and their relationships to materials held outside ArchivesSpace. This work is the result of a community specification written through the participation of many users across the ArchivesSpace community, mostly notably Cory Nimer, Sue Luftschein, and Brad Westbrook. Through this work new fields and sub-records have been added to the agents schema, and staff and public interface views, imports, exports, and auxiliary functionality like agent merging have all been updated. There is also a new Light mode for agents, which provides the option for users to continue to work with agent records in the staff interface in a pared down view that is similar to that of ArchivesSpace versions prior to this one. Thanks to the many community members who made contributions as we worked on bringing this expanded functionality to ArchivesSpace, including both individual archives staff and developers and our Testing and User Documentation sub-teams. Please try this release candidate out and let us know at ArchivesSpaceHome at lyrasis.org by April 27 if you notice any problems with the specific areas addressed in this release, or if anything that was working before no longer is. We are aiming to release 3.0.0 by the end of the month. Please get in touch if you have any questions. Thanks as always for your feedback and support. Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 [ASpaceOrgHomeMedium] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 13904 bytes Desc: image001.jpg URL: From Jessica.Crouch at lyrasis.org Tue Apr 20 10:56:09 2021 From: Jessica.Crouch at lyrasis.org (Jessica Crouch) Date: Tue, 20 Apr 2021 14:56:09 +0000 Subject: [Archivesspace_small_archives_users_group] New blog post highlighting current ArchivesSpace Advisory Council Members Message-ID: <47F875EC-B378-4F12-8964-FDFA352610F9@lyrasis.org> [Sent on behalf of the ArchivesSpace User and Technical Advisory Councils] Dear ArchivesSpace Members, Leaders of the ArchivesSpace Technical and User Advisory Councils are pleased to announce the final blog in our series featuring various members of the councils. Throughout the month, we shared profiles of members from both councils. Through this series, we hope you?ve learned more about the work of the councils and will consider nominating yourself and/or colleagues for the councils. Check out the last group of the series: https://archivesspace.org/archives/6888 Learn more about the councils: https://archivesspace.org/governance-board-and-councils Interested in nominating yourself and/or a colleague for one of the councils? Use the form below. The deadline to submit is April 23. To nominate yourself or someone else, visit: https://forms.gle/m2nN49M34CPgnvci9 Best, Jessica Dowd Crouch Community Engagement Coordinator for ArchivesSpace jessica.crouch at lyrasis.org [page1image482511520] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 29063 bytes Desc: image001.jpg URL: From Jessica.Crouch at lyrasis.org Wed Apr 21 12:00:39 2021 From: Jessica.Crouch at lyrasis.org (Jessica Crouch) Date: Wed, 21 Apr 2021 16:00:39 +0000 Subject: [Archivesspace_small_archives_users_group] Registration now open: Four-session Virtual ArchivesSpace Basics Workshop on May 11, 13, 18 and 21, 2021 In-Reply-To: <83F60CD9-F63D-42B2-B820-D0CA77BFB3D9@lyrasis.org> References: <83F60CD9-F63D-42B2-B820-D0CA77BFB3D9@lyrasis.org> Message-ID: <1B6F8F48-17E8-4855-8805-CE2FCA8197EE@lyrasis.org> Dear ArchivesSpace users, Registration is now open for a four-session Virtual ArchivesSpace Basics Workshop on May 11, 13, 18 and 21, 2021 from 12:00pm-2:30pm ET/9:00am-11:30am PT. During this workshop, trainers from the ArchivesSpace Trainers Corps will cover some of the most frequently used areas of the ArchivesSpace application. Attendees are expected to attend all 4 sessions since each session will build on the lessons learned in the session before. A copy of the agenda is linked below. ArchivesSpace Basics Training - 4 sessions (agenda) Date: May 11, 13, 18, 20, 2021 Time: 12:00pm-2:30pm ET / 9:00am-11:30pm PT Trainers: Nancy Enneking (Getty) and Noah Huffman (Duke University) Registration: https://lyrasis.zoom.us/webinar/register/WN_Dm-UQQW2Tb-Rpbo5UZVd2w Anyone using ArchivesSpace may register for this training but in order to make training available to as many organizations and users as possible, registration will be limited to three (3) attendees per organization for virtual trainings. All community-wide virtual trainings will be recorded. These recordings will be made available via the ArchivesSpace website and YouTube channel. You do not need to register for the training to have access to the recordings. While this training does not assume any prior experience with ArchivesSpace, attendees are expected to have an understanding of archival workflows and terminology. Due to the large number of attendees, trainers will not be able to troubleshoot individual implementations of ArchivesSpace or provide additional archival instruction beyond the use of ArchivesSpace. Over the next year, the Trainers Corps will offer regularly scheduled workshops and office hours covering a variety of topics on all things ArchivesSpace. These virtual, community-wide trainings will be part of a 12-month pilot project by the Trainers Corps to assess community interest and training needs. Registration for each training will be separate and registration will open closer to each training date. Information about this training program is available at https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2331148319/ArchivesSpace+Community-Wide+Virtual+Training. Jessica Dowd Crouch Community Engagement Coordinator for ArchivesSpace jessica.crouch at lyrasis.org [page1image482511520] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 29062 bytes Desc: image001.jpg URL: From christine.dibella at lyrasis.org Wed Apr 21 12:50:34 2021 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Wed, 21 Apr 2021 16:50:34 +0000 Subject: [Archivesspace_small_archives_users_group] mail being rejected from ArchivesSpace listservs Message-ID: Hello ArchivesSpace members, We've been informed that some email systems are rejecting emails from the ArchivesSpace Users Group. Assuming that if you're here you want to receive these messages, if you go awhile without receiving mail from this listserv or other ArchivesSpace listservs to which you're subscribed, please be sure that it's not getting delivered to spam or being blocked by your local system. The From line on a Users Group message is archivesspace_users_group-bounces at lyralists.lyrasis.org "on behalf of" a specific user, with their email listed as well. When sending a message to the listserv, the address is archivesspace_users_group at lyralists.lyrasis.org. Our other listservs follow a similar pattern. In some cases, messages being blocked by an account leads to a situation where the account is presumed not to be valid and unsubscribed from the listserv automatically. Please check your subscription settings as well if you are not receiving mail. Please note that the archives of the Users Group listserv is at http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/ so you'll always be able to catch up with what you've missed if you find yourself in this situation. Christine Christine Di Bella ArchivesSpace Program Manager christine.dibella at lyrasis.org 800.999.8558 x2905 678-235-2905 [ASpaceOrgHomeMedium] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 13904 bytes Desc: image001.jpg URL: From Jessica.Crouch at lyrasis.org Thu Apr 22 10:10:47 2021 From: Jessica.Crouch at lyrasis.org (Jessica Crouch) Date: Thu, 22 Apr 2021 14:10:47 +0000 Subject: [Archivesspace_small_archives_users_group] Webinar Announcement: Managing AV Materials in ArchivesSpace Message-ID: <5613A117-F969-4978-98C2-8E15885607C0@lyrasis.org> When: May 19, 2021 Time: 2:00 p.m. ? 3:00 p.m. ET (11:00 a.m. ? 12:00pm PT) Where: Zoom Registration: https://lyrasis.zoom.us/webinar/register/WN_Zp3vy-SZQTeWZV6qI_gh5Q This webinar will be recorded and made available on the ArchivesSpace YouTube channel. Webinar description: In this webinar, archivists working with audiovisual materials and ArchivesSpace will discuss how their shared experiences have led them to help and bolster one another?s work in ArchivesSpace and in managing audio visual materials. They?ll discuss the specific projects they have worked on to describe audio visual materials in ArchivesSpace. First, Siobhan Hagan of the Mid-Atlantic Regional Moving Image Archive (MARMIA) will discuss the work of the Association of Moving Image Archivists?s Regional Audiovisual Archives Committee overall and how this work has led to collaborative working relationships across the group. Next, Megan McShea will speak about her work creating the Archives of American Art?s Guidelines to Processing Collections with Audiovisual Material, and then how her perspective changed while working with MARMIA?s massive WJZ-TV Collection, where they are using ArchivesSpace to transform their inherited Word document videotape inventories into searchable, actionable collection description. Then, Jamie Marie Wagner of University of Colorado Boulder Libraries will speak about how she adapted the Guidelines to Processing Collections with Audiovisual Material for her institution, plus some specific challenges they have come across and tips and tricks for others. Finally, Hannah Wiatt Davis of Florida State University Libraries will speak about the process of migrating to ArchivesSpace, the subsequent cleanup of data, and their initial experimentations with the Assessment Module for AV materials. A Q&A will follow all presentations. Presenter Information: Siobhan C. Hagan holds her M.A. in Moving Image Archiving and Preservation (MIAP) from NYU?s Tisch School of the Arts and has worked in a variety of collecting organizations throughout her career, including the UCLA Library, the National Aquarium, and the Smithsonian Institute. She is currently the Project Manager of the Memory Lab Network at the DC Public Library and is the Founder and CEO of the Mid-Atlantic Regional Moving Image Archive (MARMIA). She has been active as a member of the Association of Moving Image Archivists (AMIA): she is currently co-chair of the Local TV Task Force, co-chair of the Regional Audio-Visual Archives Committee, is a member of the Election Committee, and was an AMIA Director of the Board from 2015-2017. Megan McShea is an independent archivist in Baltimore, MD, currently focused on community archives, audiovisual archives, digitization planning, and digital asset management. Prior to that, she was the Audiovisual Archivist at the Archives of American Art, Smithsonian Institution. She is the author of AAA's Guidelines to Processing Collections with Audiovisual Material, and teaches the workshop Arrangement and Description of Audiovisual Materials for the Society of American Archivists. She currently serves on the board of the Mid-Atlantic Regional Moving Image Archive. Jamie Marie Wagner is the first dedicated Moving Image Archivist in the University of Colorado Boulder Libraries? Rare and Distinctive Collections. Since 2019, she has overseen the Libraries? archival film and video material, as well as collections related to Colorado media history and American experimental filmmaking. She holds an MA in Film and MLIS from the University of Wisconsin-Madison. She is currently the Rocky Mountain area representative to the AMIA Regional Audio-Visual Archives Committee and Continuing Education Coordinator for the Society of Rocky Mountain Archivists. Hannah Wiatt Davis is the Preservation Librarian at Florida State University Libraries, where she leads and directs collection management and preservation efforts in the Special Collections & Archives division. She also serves as the ArchivesSpace Technical Lead for FSU's six repositories, and is a founding member and chair of the Society of Florida Archivists ArchivesSpace Working Group. Who should attend: Anyone using or interested in using ArchivesSpace to manage their AV materials. Jessica Dowd Crouch Community Engagement Coordinator for ArchivesSpace jessica.crouch at lyrasis.org [page1image482511520] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 29061 bytes Desc: image001.jpg URL: From Jessica.Crouch at lyrasis.org Fri Apr 23 09:36:06 2021 From: Jessica.Crouch at lyrasis.org (Jessica Crouch) Date: Fri, 23 Apr 2021 13:36:06 +0000 Subject: [Archivesspace_small_archives_users_group] Apply now for the ArchivesSpace Member Match program In-Reply-To: <13E0F12C-9F5C-4F67-B3F9-12587671683E@lyrasis.org> References: <13E0F12C-9F5C-4F67-B3F9-12587671683E@lyrasis.org> Message-ID: Dear ArchivesSpace Members, As a reminder, there is one week left to apply for the ArchivesSpace Member Match program. Applications are being accepted through April 30, 2021. The Member Match program is an initiative to engage the ArchivesSpace membership community, created and organized by the Member Engagement sub-team of the ArchivesSpace User Advisory Council, with support from the ArchivesSpace Community Engagement Coordinator. The program is intended to be a resource and venue for peer-to-peer support between ArchivesSpace members. For one, year-long term, participants will be matched with a member with whom they can receive and offer professional insight, advice, and comradery. The program will also offer participants the opportunity to engage in exclusive events and enlightening discussions about ArchivesSpace and its active user community. Eligibility Any individual affiliated with an ArchivesSpace member organization is eligible to participate in the ArchivesSpace Member Match program and there is no limit to the number of individuals from a member organization that may participate. If you are unsure of your organization?s ArchivesSpace membership status, visit https://archivesspace.org/community/whos-using-archivesspace or email ArchivesSpaceHome at lyrasis.org. To Apply There is a short application to complete at https://airtable.com/shr1nE3RWpR7Y78En. Applications should be submitted by April 30. Applicants will be notified of their matches no later than June 30. To Learn More Visit the Member Match wiki: https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2198568994/ArchivesSpace+Member+Match+Program The ArchivesSpace Member Engagement Sub-team conducted an informational webinar on March 10th. You can find a link to the recording of this webinar on the Member Match wiki. Please feel free to direct any questions to ArchivesSpaceHome at lyrasis.org -Sent on behalf of the ArchivesSpace Member Engagement sub-team Kate Blalack, American Song Archive Regina Carra, American Folk Art Museum Bailey Hoffner, University of Oklahoma Ashley Knox, University of North Carolina Wilmington Brittany Newberry, Atlanta University Center and ArchivesSpace User Advisory Council Chair Jessica Crouch, ArchivesSpace Community Engagement Coordinator -------------- next part -------------- An HTML attachment was scrubbed... URL: From christine.dibella at lyrasis.org Thu Apr 29 09:10:17 2021 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Thu, 29 Apr 2021 13:10:17 +0000 Subject: [Archivesspace_small_archives_users_group] 1 Day Left to Apply for the ArchivesSpace Member Match program Message-ID: Dear ArchivesSpace Members, As a reminder, tomorrow is the last day to apply for the ArchivesSpace Member Match program. Applications are being accepted through tomorrow, April 30, 2021. The Member Match program is an initiative to engage the ArchivesSpace membership community, created and organized by the Member Engagement sub-team of the ArchivesSpace User Advisory Council, with support from the ArchivesSpace Community Engagement Coordinator. The program is intended to be a resource and venue for peer-to-peer support between ArchivesSpace members. For one, year-long term, participants will be matched with a member with whom they can receive and offer professional insight, advice, and comradery. The program will also offer participants the opportunity to engage in exclusive events and enlightening discussions about ArchivesSpace and its active user community. Eligibility Any individual affiliated with an ArchivesSpace member organization is eligible to participate in the ArchivesSpace Member Match program and there is no limit to the number of individuals from a member organization that may participate. If you are unsure of your organization's ArchivesSpace membership status, visit https://archivesspace.org/community/whos-using-archivesspace or email ArchivesSpaceHome at lyrasis.org. To Apply There is a short application to complete at https://airtable.com/shr1nE3RWpR7Y78En. Applications should be submitted by April 30. Applicants will be notified of their matches no later than June 30. To Learn More Visit the Member Match wiki: https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2198568994/ArchivesSpace+Member+Match+Program The ArchivesSpace Member Engagement Sub-team conducted an informational webinar on March 10th. You can find a link to the recording of this webinar on the Member Match wiki. Please feel free to direct any questions to ArchivesSpaceHome at lyrasis.org -Sent on behalf of the ArchivesSpace Member Engagement sub-team Kate Blalack, American Song Archive Regina Carra, American Folk Art Museum Bailey Hoffner, University of Oklahoma Ashley Knox, University of North Carolina Wilmington Brittany Newberry, Atlanta University Center and ArchivesSpace User Advisory Council Chair Jessica Crouch, ArchivesSpace Community Engagement Coordinator -------------- next part -------------- An HTML attachment was scrubbed... URL: From christine.dibella at lyrasis.org Fri Apr 30 11:13:10 2021 From: christine.dibella at lyrasis.org (Christine Di Bella) Date: Fri, 30 Apr 2021 15:13:10 +0000 Subject: [Archivesspace_small_archives_users_group] ArchivesSpace Update - April 2021 Message-ID: [cid:image001.jpg at 01D73DB0.B11D39E0] ArchivesSpace Update - April 2021 Development We put out a second release candidate for ArchivesSpace v3.0.0 in mid-April. While v3.0.0 continues to center around the expansion of the agents module, in the period between the two release candidates we were able to include bug fixes and improvements in some other areas of the application that were contributed by community developers and program team developers and contractors. For spreadsheet fans, the developers and archivists at Harvard University have contributed another feature, this one focused on adding top containers and associated information to existing archival objects. With this feature, a user will download a file of archival objects for a resource, add top container information outside the application, and then import the information into the resource record, from the Load via Spreadsheet area. Some draft documentation for this feature written by Harvard staff is available at https://docs.google.com/document/d/10poB5BDwgEWGYwrfLgkfy_sOjkhmbvStDat_BIm6ucw/edit?usp=sharing. Also included among the community contributions are additional performance, backend and staff interface improvements courtesy of work Hudson Molonglo developers James Bullen, Mark Triggs, and Payten Giles did for Queensland State Archives as part of a larger project. Testing of the second release candidate is finishing up, after which we expect to put out the 3.0.0 release. Membership Renewals ArchivesSpace is developed by and for the community that uses it, and strengthened by services and activities that support our community and connect us to one another. As we get close to the end of another membership year, we want to give a special thanks to all of the institutions that have joined us as members. ArchivesSpace membership is our primary source of revenue and informs and sustains every aspect of the program, including software development, support and engagement. Thanks for all that your support makes possible. ArchivesSpace membership renewals for 2021-2022 will be sent to all current members during the first two weeks of May 2021. If you have any questions, or if you would like to join as a new member for the 2021-2022 membership year, please let us know at ArchivesSpaceHome at lyrasis.org. We look forward to another year working together. Webinar Announcement: Managing AV Materials in ArchivesSpace When: May 19, 2021 Time: 2:00 p.m. - 3:00 p.m. ET (11:00 a.m. - 12:00pm PT) Where: Zoom Registration: https://lyrasis.zoom.us/webinar/register/WN_Zp3vy-SZQTeWZV6qI_gh5Q This webinar will be recorded and made available on the ArchivesSpace YouTube channel. Webinar description: In this webinar, archivists working with audiovisual materials and ArchivesSpace will discuss how their shared experiences have led them to help and bolster one another's work in ArchivesSpace and in managing audiovisual materials. They'll discuss the specific projects they have worked on to describe audiovisual materials in ArchivesSpace. First, Siobhan Hagan of the Mid-Atlantic Regional Moving Image Archive (MARMIA) will discuss the work of the Association of Moving Image Archivists's Regional Audiovisual Archives Committee overall and how this work has led to collaborative working relationships across the group. Next, Megan McShea will speak about her work creating the Archives of American Art's Guidelines to Processing Collections with Audiovisual Material, and then how her perspective changed while working with MARMIA's massive WJZ-TV Collection, where they are using ArchivesSpace to transform their inherited Word document videotape inventories into searchable, actionable collection description. Then, Jamie Marie Wagner of University of Colorado Boulder Libraries will speak about how she adapted the Guidelines to Processing Collections with Audiovisual Material for her institution, plus some specific challenges they have come across and tips and tricks for others. Finally, Hannah Wiatt Davis of Florida State University Libraries will speak about the process of migrating to ArchivesSpace, the subsequent cleanup of data, and their initial experimentations with the Assessment Module for AV materials. A Q&A will follow all presentations. Presenter Information: Siobhan C. Hagan holds her M.A. in Moving Image Archiving and Preservation (MIAP) from NYU's Tisch School of the Arts and has worked in a variety of collecting organizations throughout her career, including the UCLA Library, the National Aquarium, and the Smithsonian Institute. She is currently the Project Manager of the Memory Lab Network at the DC Public Library and is the Founder and CEO of the Mid-Atlantic Regional Moving Image Archive (MARMIA). She has been active as a member of the Association of Moving Image Archivists (AMIA): she is currently co-chair of the Local TV Task Force, co-chair of the Regional Audio-Visual Archives Committee, is a member of the Election Committee, and was an AMIA Director of the Board from 2015-2017. Megan McShea is an independent archivist in Baltimore, MD, currently focused on community archives, audiovisual archives, digitization planning, and digital asset management. Prior to that, she was the Audiovisual Archivist at the Archives of American Art, Smithsonian Institution. She is the author of AAA's Guidelines to Processing Collections with Audiovisual Material, and teaches the workshop Arrangement and Description of Audiovisual Materials for the Society of American Archivists. She currently serves on the board of the Mid-Atlantic Regional Moving Image Archive. Jamie Marie Wagner is the first dedicated Moving Image Archivist in the University of Colorado Boulder Libraries' Rare and Distinctive Collections. Since 2019, she has overseen the Libraries' archival film and video material, as well as collections related to Colorado media history and American experimental filmmaking. She holds an MA in Film and MLIS from the University of Wisconsin-Madison. She is currently the Rocky Mountain area representative to the AMIA Regional Audio-Visual Archives Committee and Continuing Education Coordinator for the Society of Rocky Mountain Archivists. Hannah Wiatt Davis is the Preservation Librarian at Florida State University Libraries, where she leads and directs collection management and preservation efforts in the Special Collections & Archives division. She also serves as the ArchivesSpace Technical Lead for FSU's six repositories, and is a founding member and chair of the Society of Florida Archivists ArchivesSpace Working Group. Who should attend: Anyone using or interested in using ArchivesSpace to manage their AV materials. Applications due today! - ArchivesSpace Member Match Program Applications for the ArchivesSpace Member Match program are due today, April 30, 2021. The Member Match program is an initiative to engage the ArchivesSpace membership community, created and organized by the Member Engagement sub-team of the ArchivesSpace User Advisory Council, with support from the ArchivesSpace Community Engagement Coordinator. The program is intended to be a resource and venue for peer-to-peer support between ArchivesSpace members. For one, year-long term, participants will be matched with a member with whom they can receive and offer professional insight, advice, and comradery. The program will also offer participants the opportunity to engage in exclusive events and enlightening discussions about ArchivesSpace and its active user community. Eligibility Any individual affiliated with an ArchivesSpace member organization is eligible to participate in the ArchivesSpace MemberMatch program and there is no limit to the number of individuals from a member organization that may participate. If you are unsure of your organization's ArchivesSpace membership status, visit https://archivesspace.org/community/whos-using-archivesspace or email ArchivesSpaceHome at lyrasis.org. To Apply There is a short application to complete at https://airtable.com/shr1nE3RWpR7Y78En. Applications should be submitted by April 30. Applicants will be notified of their matches no later than June 30. To Learn More Visit the Member Match wiki: https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2198568994/ArchivesSpace+Member+Match+Program The ArchivesSpace Member Engagement Sub-team conducted an informational webinar on March 10th. You can find a link to the recording of this webinar on the Member Match wiki. Please feel free to direct any questions to ArchivesSpaceHome at lyrasis.org -Sent on behalf of the ArchivesSpace Member Engagement sub-team Kate Blalack, American Song Archive Regina Carra, American Folk Art Museum Bailey Hoffner, University of Oklahoma Ashley Knox, University of North Carolina Wilmington Brittany Newberry, Atlanta University Center and ArchivesSpace User Advisory Council Chair Jessica Crouch, ArchivesSpace Community Engagement Coordinator Training Announcement: ArchivesSpace Community-wide Training May 11, 13, 18, and 20, 2021 Thank you to everyone who has registered for the 4-session ArchivesSpace basics training being offered on May 11, 13, 18, and 20. Registration for this training is currently full. We look forward to a great first community-wide training. Information about this ArchivesSpace community-wide training program is available at https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2331148319/ArchivesSpace+Community-Wide+Virtual+Training. ArchivesSpace Trainers Corps Office Hour Thank you to everyone who came to the first ArchivesSpace Office Hour on April 19th at 2pm ET/11am PT. Members of the ArchivesSpace Trainers Corps offered a demonstration of how to create a thumbnail image of a digital object in the ArchivesSpace Public User Interface and answered a variety of questions about managing digital objects in ArchivesSpace. Notes from this Office Hour are available at https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2406940940/2020-4-19+ArchivesSpace+Trainers+Corps+Office+Hour?focusedCommentId=2458976262#comment-2458976262. Webinar Recording Available: Implementing the Protocols for Native American Archival Materials at Northern Arizona University Thank you to everyone who attended our most recent webinar on Implementing the Protocols for Native American Archival Materials at Northern Arizona University. In this webinar, Sam Meier, Cindy Summers, and Liz Garcia will discuss the ongoing efforts of Northern Arizona University's Cline Library Special Collections and Archives to implement the Protocols for Native American Archival Materials; their vision for applying the Protocols to archival arrangement and description as well as rearrangement and redescription; logistical, technological, and resource issues with regards to updating legacy archival description in ArchivesSpace; and the design, implementation, and progress to date of the Archival Description Internship developed to help make this work possible. To watch the recording of this webinar, visit https://archivesspace.org/archives/6770. Thank You for a Successful 3rd Annual ArchivesSpace Online Forum! Over 500 people representing 14 different countries attended the third annual ArchivesSpace Online Forum, which took place from March 29-31. Links to recordings and presentations are now online at https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2146992129/ArchivesSpace+Online+Forum+2021. Membership Update We are excited to welcome our newest members to our community! Our new members since March 31 include: * Austin History Center (Austin, TX) * Baker University (Baldwin City, KS) * Grand Rapids Public Library (Grand Rapids, MI) * Roman Catholic Diocese of Charleston (Charleston, SC) As of April 30, we have 428 General members, 21 Educational Program members, and 3 Registered Service Providers. If you are interested in your institution becoming a member of ArchivesSpace, please email us at ArchivesSpaceHome at lyrasis.org for more information. ________________________________ ArchivesSpace monthly updates provide news about ArchivesSpace community and program activities and are sent to our member listservs, the ArchivesSpace Google Group, and SAA's Collection Management Section listserv, as well as being posted on the ArchivesSpace website. Please feel free to share this update with people you know who have an interest in ArchivesSpace but may not be on one of these lists. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 22469 bytes Desc: image001.jpg URL: