[Archivesspace_member_match] Processing Guide examples

Corey Schmidt Corey.Schmidt at uga.edu
Mon Nov 8 15:03:15 EST 2021

Hello all,

I wanted to provide an outline of our ArchivesSpace disaster plan for anyone interested in drafting a similar document. We haven't included any of our info for security reasons. This plan came from a larger Digital Disaster Plan that was spearheaded by my supervisor, Adriane Hanson. I'm attaching both documents to this email, but if you can't get the attachments, just let me know and I can follow up with Google Doc links.

Thanks for the great discussion and I hope everyone had a safe and pleasant weekend!


Corey Schmidt
Special Collections Libraries | ArchivesSpace Project Manager

706-542-8151<tel:7065428151> | Corey.Schmidt at uga.edu<mailto:Corey.Schmidt at uga.edu>

[University of Georgia]
From: archivesspace_member_match-bounces at lyralists.lyrasis.org <archivesspace_member_match-bounces at lyralists.lyrasis.org> on behalf of Jessica Crouch <Jessica.Crouch at lyrasis.org>
Sent: Thursday, November 4, 2021 4:14 PM
To: archivesspace_member_match at lyralists.lyrasis.org <archivesspace_member_match at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_member_match] Processing Guide examples


Hi everyone,

Thanks for keeping the conversation going, Regina! And thanks to everyone who joined us this afternoon.

I am compiling a list of all of the examples provided at the bottom of the notes from today’s discussion at https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2986999825/November+4+2021+Discussion+-+ArchivesSpace+User+Documentation.



From: <archivesspace_member_match-bounces at lyralists.lyrasis.org> on behalf of Regina Carra <rcarra at folkartmuseum.org>
Reply-To: "archivesspace_member_match at lyralists.lyrasis.org" <archivesspace_member_match at lyralists.lyrasis.org>
Date: Thursday, November 4, 2021 at 3:51 PM
To: "archivesspace_member_match at lyralists.lyrasis.org" <archivesspace_member_match at lyralists.lyrasis.org>
Subject: [Archivesspace_member_match] Processing Guide examples

Hi everyone,

Thank you to everyone who came to the Member Match event today about user documentation. I thought I would continue the conversation by sharing the Processing Guide/User Doc I use at the American Folk Art Museum (AFAM). Hopefully the following link works *fingers crossed*:


As I mentioned during the event, our guide is a Processing Guide/ArchivesSpace Guide/How-to manual/Educational Resource. Interns and volunteers are its primary audience. I consult it occasionally, and certainly relied on it when I began at the Museum about two years ago. I would describe AFAM as a very generic ArchivesSpace user -- we don't do a lot of fancy stuff with the application outside of cataloging and importing/exporting data. I am a lone-arranger, so it's just me and my interns/volunteers that use the staff interface of ArchivesSpace.

I am currently in the process of evaluating this guide with the help of a graduate student intern. The guide hasn't been updated since AFAM began its Archives program in earnest circa 2014-2015. As you can imagine, a lot has changed since then. My sense is that this guide was created initially to fill the need of having some general guidelines in place at a time when the Archives program was brand new. It has served us very well, but now that the AFAM Archives is more set in its ways, it's a good time to rethink whether this guide is helpful and accurate based on our current work. And I can say it has been so helpful to have a student look at the guide and give me her perspective as someone who is not immersed in the AFAM Archives like I am. If you are the person tasked with writing the guide, I highly recommend having different users read it and try to follow along. You might be surprised by what they find useful or confusing.

Feel free to email me if you have any questions. And feel free to respond with your own User Doc examples!




Regina Carra (she/her/hers)

Rapaport Archivist

American Folk Art Museum



Administrative Office, Archives, and Collection Center

47-29 32nd Place

Long Island City, NY 11101
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